association representative handbook - Alabama Education ...

Submitting Forms toPayroll Office and AEAby DeadlineTransmittal Forms1. Transmittal FormSend two copies of the Transmittal of MembershipEnrollments Form for all payroll deduction and cash members(attach one check for all cash members).2. Monthly Dues Payment FormIf the association sends to AEA the monthly dues deducted,complete a Monthly Dues Payment Form and send with eachmonthly payment for payroll deduction members. Do not sendlocal dues to AEA.3. Termination/Cancellation FormComplete this form for members whose employment wasterminated the past month.4. Political Contribution Forms – NEA Fund forChildren & Public Education (NEA FCPE)If the association sends to AEA the monthly dues deducted,send the following forms:a. NEA FCPE Transmittal Formb. NEA FCPE Monthly Payment Form: Make one checkpayable to NEA FCPE. Mail all checks to NEA FCPE,P.O. Box 4297, Montgomery, AL 36103.c.All payments received for payroll deduction must includean itemized list of persons making the contribution andtheir deduction amount. This list must balance with thecheck amount enclosed.DeadlinesSeptember 10Monthly payments for payroll deduction members mustbe sent to AEA within ten (10) days following thededuction. Final payment of dues must be received atAEA not later than September 10 of the following year.October 1All “cash” enrollments (accompanied by full payment),new payroll deduction enrollments, and all rosters mustbe received at AEA by October 1.ReminderNo enrollment or renewal forms or dues money should besent directly to AEA by individual members. No local duesshould be sent to AEA. All NEA FCPE contributions must betransmitted to AEA within one week after the money isreceived by the local association or deducted by the payrolloffice.The AssociationRepresentative is:• a communicator between the work sitemembers and the associationgovernance bodies;• a listener and a sounding board for theassociation;• a motivator who champions work siteconcerns;• a siren sounding the call for memberaction;• a pied piper unifying members aroundthe association flag;• an itch - raising questions - stirringmembers - sometimes disturbing them,but always keeping them awake;• most of all, a friend who remembersthat whatever is important to amember is important to theassociation representative, too.43