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Step 3: Mitigation of Risks: Risk mitigation includes a variety of methods from site
and building investigation, strengthening, non-structural mitigation to simpler actions
such as setting inflammable materials apart or maintaining the fire alarm system.
Museums should start from the urgent ones and implement as far as their conditions
permit. This step is an important step of the disaster and emergency management.
Step 4: Organizing The Necessary İnformation and Planning for Evacuation and
Response: This step gives the necessary basic information for the emergency plan. It
starts with compilation of the important information of staff that will help both in
forming the Incident Command System Services and during response phase. Then, a
chain of communication is proposed to be developed among the staff to use in times
of emergencies. Another important phase for this step is to plan for inside and
outside response and make the necessary drawings ready for use in times of
emergencies by attaching them to the overall plan. The inside and outside response
plans are developed for emergencies that require to stay inside the building and the
ones that require evacuation form the building. Plans organize areas for command,
gathering, triage and first aid, temporary lavatories, storage of necessary equipment
and supplies, object treatment and media debriefing. This step also encompasses
making protocols to provide outside services, cooperation and mutualization.
Step 5: Building An Incident Command System Within The Museum: Besides its
utilization in steps 2, 3 and 4, this step is significant also for getting ready to the
response phase. As a standardized system, Incident Command System is made up
basically of five sections: Incident Command Post, Operations Service, Information
and Planning Service, Logistics and Care Service and Finance and Administration
Service.
The Incident Command Post is comprised of the Incident Commander, Security
Officer, Communications Officer and Press Agent. Other four services work under
the supervision of the Incident Commander. Below, is the list of proposed teams for
all four services that are thought to encompass action for all kinds of emergencies:
Operations Service includes sub teams namely; firebrigade, search and
rescue, health, security, object treatment and technical maintenance.
Information and Planning Service includes sub teams of case evaluation,
documentation and human resource.
Logistics and Care Service contain sub teams named care, materials and
equipment, internal communication, and transportation support.
Finance and Administration Service is launched only on large scale disasters
and involves purchase, tally, and cost and damage determination teams.
The proposed plan also addresses the assigned tasks for each team.
Step 6: Developing Standart Operations Procedures: These procedures are the
documents that describe step by step the necessary actions for individuals or groups
to take in all kinds of emergencies. The basic procedures to build on are: Drop,
Cover and Hold; Evacuation; Shelter in Place.
Each museum should develop its own extended procedures. Developing SOPs is a
kind of training itself and having them at hand would help remind the necessary
actions in times of emergencies. Once developed, they should be used and tested
during exercises.
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