CAPACITY BUILDING PROJECT LEADER FSD /SIMAS SOUTH ...

Date
01.07.2007
FUNCTION: CAPACITY BUILDING PROJECT LEADER
LOCATION OF SERVICE: FSD /SIMAS SOUTH SUDAN
VACANCY NOTICE
Deadline
Start date
August 2007
The Swiss Foundation for Mine Action (FSD) is an international NGO based in Geneva, Switzerland.
We are an operational, beneficiaries driven organization, whose core mission is to reduce the social,
economic and environmental impact of landmines and explosive remnants of war on the affected
communities, so much so that they can return to a better life in a safe environment. Thanks to our
donors and to our staff we sustain long term projects in Africa, Asia and Europe and provide mine
action support services to a range of international organizations and United Nations agencies.
DESCRIPTION:
FSD and SIMAS (Sudan Integrated Mine Action Services), the FSD national partner NGO in South
Sudan, are implementing a project designed to build the capacity of SIMAS to a level whereby SIMAS
can plan, manage, support and conduct mine and UXO clearance operations with limited international
supervision. The project aims to assist SIMAS to gain accreditation to conduct mine action operations
independently of FSD and to build management, administrative, financial and logistic capacity to
adequately support mine action operations.
FUNCTIONS AND DUTIES :
The International Project Leader fulfils a number of roles for FSD (and the project) in South Sudan:
a. Acts as a technical and management capacity building adviser to the SIMAS management
team
b. Acts as the Programme manager for the FSD programme aspects of the FSD/SIMAS
capacity building project
c. Acts as the senior FSD representative in South Sudan.
The Project Leader is responsible to the FSD Regional Coordinator (Africa and Middle East) and is to
act in concert with the SIMAS Field Coordinator for the execution of the following technical, operational
support and capacity building responsibilities:
Fondation Suisse de Déminage | Schweizerische Stiftung für Minenräumung | Swiss Foundation for Mine Action
Rue du XXXI-Décembre 36 | CH–1207 Geneva, Switzerland
Phone +41 22 737 20 43 | Fax +41 22 737 20 49 | info@fsd.ch | www.fsd.ch
CCP 17-503036-5

Management Responsibilities:
To plan and implement the project within the approved proposal and budget. To ensure that the entire
project is continuously monitored and improved.
To exercises his function in line with the strategic direction of the FSD. To apply the FSD Rules and
Regulations, FSD SOPs and any specific instruction or policy guideline issued by headquarters. To
align FSD guidelines and policies with country specific rules as required. To ensure the respect of
national legislation.
To participate in grant or contract negotiations. If required, signs the grants or contracts (with specific
authorisation from HQ). To implement the project in line with the specific requirements of the grant or
contract.
To ensure narrative and financial reports are submitted in line with project grant requirements. To
develop and maintain sound working relationships with in-country donor representatives.
To promote the activities of the FSD.
To ensures working relationships with, and to report to, national authorities as required.
To prepare and participate in the development of country specific project proposals and budgets.
Responsible for maintaining FSD accreditation and licensing in-country.
To prepare and implement a business continuity plan based on ad hoc threat assessments as required.
To prepare and implement the exit strategy for the project.
Is appointed project Safety Officer, directly responsible for the health, safety and security of all project
personnel. Assists FSD and SIMAS management with the ongoing revision of health, safety and
security policies.
To identifies risks and implement mitigation measures. To takes the lead in the aftermath of incidents,
accidents or MEDEVAC.
Fondation Suisse de Déminage | Schweizerische Stiftung für Minenräumung | Swiss Foundation for Mine Action
Rue du XXXI-Décembre 36 | CH–1207 Geneva, Switzerland
Phone +41 22 737 20 43 | Fax +41 22 737 20 49 | info@fsd.ch | www.fsd.ch
CCP 17-503036-5

Operational Support Responsibilities:
To ensure the assets and resources allocated to the project are correctly managed and to make sure
that adequate stock controls are kept.
To manage the financial assets, the accounting and the cash management of the programme.
To draft and submit international purchase requests to HQ.
To manage the project international staff. To participate in the recruitment process for any new staff.
To develop, coach and guide junior staff. To prepare project specific Terms of Reference for the
recruitment of any new staff. To evaluate project international staff at least once per year.
To ensure attendance and insurance reporting is completed and forwarded to HQ on time each month.
Acts as the focal point for project specific requests by journalists. Produces texts for the annual report,
the web site or other publications.
Note: As the project develops many of the tasks will transition to the SIMAS Field Coordinator,
however the responsibility for oversight and monitoring of the above will reside with the International
Project Leader.
Capacity Building Responsibilities:
To plan and conduct project technical and leadership training courses required by the project.
Responsible for the identification of specific training needs of personnel throughout the entire project.
Act as a mentor for the SIMAS Field Coordinator, Operations Officer, Director during the transition to
SIMAS operational management.
To assist the SIMAS management team to gain operational accreditation with both the UN Mine Action
Office in Sudan and the South Sudan Demining Commission.
To oversee the introduction of financial and logistic management systems into the SIMAS structure.
Provide training and guidance to the SIMAS Administrative, Financial and Logistic staff in the
implementation of these systems. Monitor implementation and compliance of administrative, financial
and logistic systems.
Fondation Suisse de Déminage | Schweizerische Stiftung für Minenräumung | Swiss Foundation for Mine Action
Rue du XXXI-Décembre 36 | CH–1207 Geneva, Switzerland
Phone +41 22 737 20 43 | Fax +41 22 737 20 49 | info@fsd.ch | www.fsd.ch
CCP 17-503036-5

PROFILE REQUIREMENTS:
Administration and Capacity Building
! Proven and successful experience in knowledge transfer, fostering of local performance ability
thus creating an enabling environment with appropriate policy, legal frameworks, institutional
developments, HR development, strengthening of managerial, logistics and administrative
systems
! Proven record in sound administrative and financial management.
! Min. 2 years recent experience in senior management positions of humanitarian / aid projects.
! Tertiary education or equivalent
Desirable but not a prerequisite
! Qualification in Explosive Ordnance Disposal
! experience in mine action projects
! Knowledge of International Mine Action Standards (IMAS)
Communication and Management
! Culturally sensitive and mature to work with all stakeholders involved (ministries, local
autorithies, civil society)
! Good negociation, communication and external relations skills
! Excellent command of English and drafting skills
! Fully conversant with Office Tools and email
! Constructive, well-organised personality with team spirit, able to work
independently within given policies and guidelines
OUR CONTRACT:
An international consultancy contract of limited duration initially, starting beginning of August 2007 until
end of Nobember with the possibility of extension (in the same or other FSD project location); a
compensation package in line with the humanitarian mine action organisations: fixed fee, additional per
diem allowance in country, flights for annual leave, comprehensive worldwide accident and sickness
insurance.
APPLICATIONS :
If your profile meets the above mentioned requirements kindly address your comprehensive application
(updated CV, motivation letter, professional credential and references) to :
FSD Geneva, Human Resources : e-mail: jobs@fsd.ch
For background information on the FSD operations, please consult the FSD website and annual report
(www.fsd.ch).
Fondation Suisse de Déminage | Schweizerische Stiftung für Minenräumung | Swiss Foundation for Mine Action
Rue du XXXI-Décembre 36 | CH–1207 Geneva, Switzerland
Phone +41 22 737 20 43 | Fax +41 22 737 20 49 | info@fsd.ch | www.fsd.ch
CCP 17-503036-5