CUB Blumen Database Tutorial

CUB Blumen Database Tutorial

Why CUB Blumen Database
Cluster 1: Prerequisite
• Blumen will assist you in producing the Annual
Performance Report (APR) which illustrates program
progress , determines continued funding and is also
utilized by individual program employees to demonstrate
personal job performance during evaluation.
This database will provide:
“A concrete illustration of your work.”

What to expect and what is expected…
Upon completion of this tutorial you will be
able to produce an error free “services
provided” Report.
The process entails these four easy
components:
1. Access the database – Log on
2. Enter Data and Services Provided
3. Verify Data and Produce Report
4. Print Reports
Are you about READY!!!!

Cluster 2; Step 1: Log On
1. Make sure you are logged on to your computer with your assigned
user name and password – employee number*
2. Log on to the program server
* sometimes step one and two are conveniently linked by our tech
support office.
3. Log on to the CUB Blumen Database
• You have three attempts to log on correctly – the database will lock
you out thereafter and your supervisor will have to provide you
access utilizing a different username and password.
*****Now capture a printscreen of your log in.

Cluster 3 : Steps 2 & 3: Enter data & Services
Provided (in contact log)
Introduction: In this cluster you will be doing two things:
1. Entering a new student data in the student data entry icon and
2. Entering activity/service in the contact log
*A contact log can be entered for a student through counselor,
tutor, teacher or staff section. Steps are the same for all the four
sections.
Please note: At Contact Data Filter, you can view, add, edit, print or
delete contact records.

Adding New Student Data
You can add a new student to the database from this section.
New student’s information can be entered and updated
from Student data entry screen. All the fields marked in red
are required and reported on the Annual Performance
Report. The new student gets added to the current fiscal
year and current semester.
1. From the Command Center, Click on Student Icon
2. Select Home tab
3. Double-click on Student Data

Adding New Student Data
• Click on New
• Type Student’s first name, middle initial, last name, and
social security number
• Click on Save
• Type address, date of birth and email address
• Choose gender, ethnicity and eligibility from the drop
down lists
• Be sure to browse through all tabs like Yearly & Fin Aid,
Semesters etc. to see different data fields that can be
saved for a student. Pay special attention to all red
fields.
• Click on Save
• Click on Close

Adding New Student Data

Adding Services Provided under
Contact Log for a Student
• From the Command Center, Click on Counselor
Icon
• Select Home tab
• Double-click on Counselor Contacts

Adding Services Provided in the
Contact Log for a Student
• Click on New
• Click on a student and click on Select

Adding Services Provided in the
Contact Log for a Student
• Enter date, counselor, type etc.
• Click on Activity/Service drop down list and select an activity
** Be sure to correctly identify activity you are documented.
• Click on Add
• Enter time in minutes
• Click on Save
• Click on Close
• If you wish to add more contacts for the same student then click on new
button instead of close
• Use Re-Contact Date for setting up a reminder for the next
appointment/session with the selected student

Adding Contact Log for a Student

Cluster 3: Quiz Questions
1. A visit to university of Austin which included a discussion
about degrees offered and financial aid and degrees
offered is what type of service?
2. A review of a HS diploma plan and current GPA standing
by a program AcademicAdvisor is what type of service?
3. A visist to the local high school to visist a counselor in
order to solicit/request additional tutorial for a
participant is what type of service?

Cluster 4: Step 4&5 : Verify & Produce Report
From the Command Center,
• Click on Reports Icon
• Select Home tab
• Double-click on Request Manager

Cluster 4: Step 4&5 : Verify & Produce Report
•Click on
contacts
file
•Select
CONTSSTA
-Verify
report with
physical
file

Cluster 4: Quiz Questions
• 1. A programs entry exam score is the
results of the participants SAT score and
verifiable with a transcript
• 2. A participants entry grade of uprising 9th ,
9th , 10th , or 11th grade can be verified with
participants middle or high school progress
report.
• 3. An incorrect social security number can
not be corrected once entered

Cluster 5: Step 6: Print Report
Once you have
verified your report
•Click on the print
icon
- notice the
options and make
necessary layout
changes if
necessary
Finally
•select print and
produce report.

Congratulations
• Please Print certificate
The document certifies
successful completion of the
CUB Blumen Database Tutorial
on “New Student Data Entry”
and “Services Provided.”
Attached is a copy of the first
produced report to serve as
verification of skills acquired and
actual application of skills.
______________________
Participant Name
______________________
Participants Signature
___________
Date