Afterschool Program Parent Handbook - Washington, District of ...

Afterschool Enrollment Procedures
The OSTP afterschool program generally serves students in Grades PS–8. Afterschool programs are
open to DCPS-enrolled students who want to participate and who are able to do so safely and
responsibly, as long as there is space available. Space availability is determined on a first-come firstserved
basis dependent on staff-to-student classroom capacity.
Enrolling My Child In An OSTP Afterschool Program
Parents/guardians must complete an enrollment application. Only if applying for a free or reduced rate
(also known as subsidized programming or subsidy), the parents/guardians must also provide:
� Proof of relationship to the child(ren)
� Proof of DC residency*
� Proof of income in order to be considered for the subsidy*
* Items used to prove DC residency and income must be dated within 30 days of application to the
afterschool program.
The CC will review your completed enrollment packet and accompanying documentation with you to
confirm that all documentation is in order. S/he will determine your eligibility for the program and
calculate your daily co-payment, if applicable. S/he will also help you complete all co-payment
information in the enrollment packet.
You are responsible for completing the enrollment packet, providing the corresponding documents and
agreeing to the necessary co-payment prior to your child/children attending the program. Students will
not be considered fully enrolled in OSTP’s afterschool program until ALL enrollment documents have
been submitted and approved by the cluster coordinator.
Missing Enrollment Documentation Procedures (for Subsidized Program)
DCPS receives a federal grant from the Office of the State Superintendent of Education (OSSE) in order
to allow eligible students to participate in the OSTP afterschool program at a reduced co-payment rate.
Families must complete all parts of the enrollment application and submit additional documentation
beyond the standard application to qualify for this subsidy. This is consistent with prior school years.
OSTP completes internal auditing to determine if documentation is missing from the files of subsidyeligible
students and to hold staff and families accountable for submitting any missing information.
Missing documentation will result in students being charged the full standard rate of $10.00 per day.
Steps taken if subsidy documentation is missing:
1. Notification of Missing Documentation Sent Home via Backpack (the day school is audited)
Family is sent notification describing in detail the missing documentation/action, which gives
them 10 business days to correct the issue, or they will be charged standard rate of $10.00 per
District of Columbia Public Schools | SY 2012–2013 Page 10 of 19