OPEN TO INTERNAL AND NON-REPRESENTED MEMBER STATES CANDIDATES

Position Title : Operations Officer
Duty Station : Nairobi, Kenya
Classification : Official, Grade P2
Type of Appointment : Fixed term, one year with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : March 8, 2013
Reference Code : VN 2013/05 (O) - INT
Established in 1951, IOM is the leading inter-governmental organization in the field of
migration and works closely with governmental, intergovernmental and non-governmental
partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all.
It does so by providing services and advice to governments and migrants.
Context:
OPEN TO INTERNAL AND NON-REPRESENTED
MEMBER STATES CANDIDATES
IOM has a proactive recruitment policy to increase the representation of nationals of non-
represented member states. Qualified applicants from the following countries will be
favorably considered:
Algeria, Angola, Antigua and Barbuda, Bahamas, Belize, Benin, Burundi, Cambodia,
Cape Verde, Cameroon, Central African Republic, Comoros, Republic of Congo, Cyprus,
Djibouti, Dominican Republic, El Salvador, Gabon, Gambia, Guyana, Holy See, Israel,
Jamaica, Kyrgyzstan, Lesotho, Libya, Lithuania, Luxembourg, Madagascar, Maldives,
Mali, Malta, Moldova, Montenegro, Micronesia, Mongolia, Namibia, Nauru, Niger,
Nigeria, Paraguay, Rwanda, Seychelles, Slovenia, Somalia, South Sudan, Swaziland,
Timor Leste, Togo, Trinidad and Tobago, Vanuatu, Yemen
Applications from qualified female candidates are especially encouraged.
Under the overall supervision of the Regional Director, and the direct supervision of the
Head of Operations, the successful candidate is responsible and accountable for the
oversight of US resettlement activities in the Sub-Saharan region ensuring quality control
and achievement of project goals.
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Core Functions / Responsibilities:
1. Oversee transportation strategies related to the United States Refugee Admissions
Program (USRAP) operations in Sub-Saharan Africa, in close coordination with the
IOM Missions in the region, Office of the Refugee Coordinator, Refugee Support
Center (RSC) Africa, United Nations High Commissioner for Refugees (UNHCR),
Resettlement and Movement Management Division (RMMD) and IOM New York.
2. Develop and maintain positive working relationships with IOM partners including
embassy representatives, the United Nations High Commissioner for Refugees
(UNHCR), government offices and local authorities in Kenya and the region, as well
as with relevant IOM missions with a view to coordinating operational activities in all
matters pertaining to the logistics and transport of refugees and other categories of
migrants.
3. Supervise staff travel (in cooperation with Headquarters’ Staff Travel Coordinator
and routings/fares for Kenya and other IOM offices in the region.
4. Be responsible for the review, adjustment and endorsement of bills and invoices from
transport contractors, travel agents and airlines prior to payment. Negotiate with
ground transport providers, airlines and travel agents to ensure low cost, effective,
convenient and safe transport of refugees, migrants, IOM staff and other eligible
travelers.
5. Support IOM Missions in the region by arranging training and support/guidance in the
usage of the in-house system application tools – Migration Management Operational
Systems Application (MIMOSA), Integrated Global Airline Ticket Order Record (I-
Gator) and Seat Inventory Management Application (SIMA) as well as AMADEUS
booking reservation system.
6. Ensure proper usage of existing carriers/flights/agreements based on the Handbook
of International Tariffs (HIT), the IOM Movement Management Manual (MMM) and
other SOPs.
7. Negotiate, prepare and analyze travel projections in order to foresee/report on
movement trends and plans in the region. Be responsible for the compilation of
accurate movement statistics.
8. Participate in the recruitment of operations staff and conduct annual staff
performance reviews in coordination with national supervisors.
9. Identify and implement measures to maintain a high level of integrity in the programs;
explore and propose new project development ideas.
10. Perform such other duties as may be assigned.
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Desirable Competencies
Behavioural
a) takes responsibility and manages constructive criticism; b) works effectively
with all clients and stakeholders; c) promotes continuous learning; communicates
clearly; d) takes initiative and drives high levels of performance management; e)
plans work, anticipates risks, and sets goals within area of responsibility; f) displays
mastery of subject matter; g) contributes to a collegial team environment; h)
incorporates gender-related needs, perspectives, and concerns, and promotes equal
gender participation; i) displays awareness of relevant technological solutions; j) works
with internal and external stakeholders to meet resource needs of IOM.
Technical
a) delivers on set objectives in hardship situations; b) effectively coordinates actions
with other implementing partners; c) works effectively with local authorities, stakeholders,
beneficiaries, and the broader community to advance country office or regional objectives.
Desirable Qualifications and Experience
a) completed advanced university degree from an accredited academic institution
preferably in Political or Social Sciences, Law and/ or Business Administration; b) at
least two years experience in resettlement (or four years of experience for candidates
holding a first level university degree), of which some should have been acquired in the
region with particular emphasis on the USRAP, Canadian, Australian and/or European
resettlement programmes; c) in-depth knowledge of the electronic tools AMADEUS,
MIMOSA, I-Gator and SIMA; d) experience in refugee migration related issues, project
development and in liaising with governmental and diplomatic authorities as well as with
international institutions and NGOs; e) proven ability to supervise, train and direct staff.
Languages
Thorough knowledge of English. Working knowledge of Swahili, Somali and/or French an
advantage.
NOTES:
1. The tenure of contract of staff members holding a regular contract will remain
unchanged.
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How to apply:
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment
system, by March 8, 2013 at the latest, referring to this advertisement.
For further information, please refer to:
http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-apply.html
In order for an application to be considered valid, IOM only accepts online profiles duly filled
in and submitted with a cover letter not more than one page specifying the motivation for
applications.
Only shortlisted candidates will be contacted. You can track the progress of your application
in your personal application page in the IOM e-recruitment system.
Posting period:
From 22.02.2013 to 08.03.2013
Requisition: VN 2013 05 (O) - Operations Officer (P2) - Nairobi, Kenya (54477833) Released
Posting: VN 2013 05 (O) - Operations Officer (P2) - Nairobi, Kenya (54477834) Released
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