BYO permit application kit - VCGLR

Liquor Licence Application Kit
BYO permit
Application by an Amalgamated Club for a Club Licence Kit
This kit contains all the forms and related materials required
to apply for a BYO permit in Victoria.
Contents
1. Pre-lodgement checklist - BYO permit
2. Application form - BYO permit
3. Questionnaire
4. ‘Plans of licensed premises’ fact sheet
5. ‘Liquor licence fees’ fact sheet
Need help?
For more information on how to apply for a liquor licence or a permit:
• Visit the Victorian Commission for Gambling and Liquor Regulation
(VCGLR) website at www.vcglr.vic.gov.au
• Telephone the VCGLR on 1300 182 457
Victorian Commission for Gambling and Liquor Regulation
49 Elizabeth Street, Richmond VIC 3121
(Hours: 8:30 - 5:00) Monday to Friday – closed on public holidays
GPO Box 1988, Melbourne VIC 3001
Telephone 1300 182 457
www.vcglr.vic.gov.au
DX 210976
ABN 56 832 742 797
JULY 2012

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Pre-lodgement Checklist
BYO permit
This checklist details the documents required to accompany the lodgement of your application. Supplying these with
your application will allow the Victorian Commission for Gambling and Liquor Regulation (VCGLR) to commence
assessment of the application and can reduce processing time. Your application may be returned if the accompanying
documents do not meet the requirements below.
The VCGLR may contact applicants to request additional documentation depending on the circumstances of their business.
All forms and fact sheets referred to are available on the VCGLR website www.vcglr.vic.gov.au.
Please ensure the following forms/documents are attached to this application
Tick all boxes below when a requirement has been met, then sign and date your confirmation at the end of this form.
Application form
Please ensure:
all fields on the application form are completed
the nature of the business is detailed, clearly demonstrating why a liquor licence is sought
trading hours are detailed for internal areas and (if applicable) any external areas where alcohol
will be served
the application form is signed and dated by the applicant
that correct fees are attached, as detailed in the ‘Liquor licence fees’ fact sheet.
Questionnaire
Each person listed on the application, including any nominee, must complete and submit the ‘Liquor
licensing questionnaire.’ For companies, partnerships or clubs, questionnaires are required from each
director, partner or executive committee member respectively.
Four copies of the red-line plan
A licence is granted for a defined area on the premises. Four copies of the plan of the premises with
the proposed licensed area outlined in red are required for an application to be accepted.
The plan must meet requirements detailed in the attached ‘Plans of licensed premises’ fact sheet.
Business name certificate (if applicable)
A business name certificate is required if an individual or partnership is applying for a liquor licence, or if the
trading name of the business registered with Australian Securities and Investment Commission (ASIC) is
different to the company’s name or incorporated club’s name.
A copy of the business name certificate from ASIC is required.
Please note
Applicants will be sent an acknowledgement letter when the application and required documentation detailed in the
above checklist are lodged. The letter may also outline a list of additional information required and the date by which
it must be submitted. The VCGLR will then complete the assessment and determine the application.
One applicant to sign and date below to confirm all required documentation has been completed
and is attached to this application.
Name Signature
Date
Victorian Commission for Gambling and Liquor Regulation
49 Elizabeth Street, Richmond VIC 3121
(Hours: 8:30 - 5:00) Monday to Friday – closed on public holidays
GPO Box 1988, Melbourne VIC 3001
Telephone 1300 182 457
www.vcglr.vic.gov.au
DX 210976
ABN 56 832 742 797
/ /

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Application
BYO permit
Liquor Control Reform Act 1998
A BYO permit authorises liquor to be consumed, possessed
or controlled on the premises of a restaurant or club.
Applicant details
Name/s of applicant (person/partnership/company/body corporate/club)
Australian Business No. (ABN)
Name
Position held
Residential address
Name
Position held
Residential address
Name
Position held
Residential address
Name
Position held
Residential address
Australian Company No. (ACN)
Details of each individual, each partner, each director,
company secretary, public officer, executive committee member
(please attach an extra sheet of paper if necessary).
Postcode
Postcode
Postcode
Postcode
Victorian Commission for Gambling and Liquor Regulation
49 Elizabeth Street, Richmond VIC 3121
(Hours: 8:30 - 5:00) Monday to Friday – closed on public holidays
GPO Box 1988, Melbourne VIC 3001
OFFICE USE ONLY BYO-02/12
Date Rec’d / /
Receipt No. ________________
File No. ___________________
Declaration of associates
An application for a liquor licence or BYO permit must provide
the names, dates of birth and addresses of the applicant’s
associates. If the applicant is a body corporate, this should
include associates of the directors. Before completing this
application for a BYO permit, ensure that you read and
understand the explanation of what is meant by ‘associate’ on
the last page of this form.
Name Date of birth
Address
Address
Postcode
Name Date of birth
Address
Postcode
Name Date of birth
Address
Telephone 1300 182 457
www.vcglr.vic.gov.au
DX 210976
ABN 56 832 742 797
The applicant has no associates as defined in the
Liquor Control Reform Act 1998 (tick if applicable), OR
The names of the applicant’s associates are:
Postcode
Name Date of birth
Postcode
Nominee details (if applicable)
A body corporate may apply for approval of a person as nominee
of the licensee.
Name of proposed nominee
Privacy – the Victorian Commission for Gambling and Liquor Regulation is committed
to responsible and fair handling of personal information consistent with the Information
Privacy Act 2000 and its obligations under the Liquor Control Reform Act 1998. All
information provided in this application is available for public viewing, except for the
questionnaire form (if applicable) which is forwarded to and retained by Victoria Police.
1 of 3

Contact details
Business hours contact details for you/your representative.
Contact name
Daytime telephone number
Postal address
Email
Premises details
Street Address
Postcode
Postal address (for service of notices if different from street address)
Postcode
Conditional approval
If the licence/permit is granted, are you able to commence
trading immediately?
No
Yes
Fax number
Postcode
Trading name and address of premises to be licensed.
Trading name (ie registered business name)
Premises email
Purpose
Give a description of the nature of the business and the purpose
for which the liquor licence is sought.
Give details of likely date of commencement
Trading hours
Trading hours will be determined by the Victorian Commission
for Gambling and Liquor Regulation (the Commission) and will
be specified in the permit.
Please indicate the days and hours you wish to trade.
Signature/s of applicant/s
I/we certify that the information contained in this application is true
and correct
Name
Name
Name
Name
Date
Date
Date
Date
/ /
/ /
/ /
/ /
BYO-02/12 2 of 3

Other application requirements
As part of your application you will also be required to provide:
1. The application fee
Please refer to the 'Liquor licence fees' fact sheet for
current details.
There is no GST payable on this fee.
The fee can be paid by cheque, money order or credit card.
Cash will be accepted only if paying in person. Cheques and
money orders are to be made payable to 'Victorian Commission
for Gambling and Liquor Regulation'.
If paying by credit card fill in your credit card details at the end
of this form.
Please select your payment method
Cash
Money order
Cheque Credit card
2. Completed questionnaires
To be completed by each applicant/partner/company director/
club executive committee member/associates of the applicant/
nominee.
3. A plan of the premises
Four copies of a plan of the premises must be submitted which
meets the requirements specified by the Commission. Please
refer to the 'Plans of licensed premises' fact sheet.
Note: The Commission may request an applicant to provide
any other information. If required to do so you will be notified
in writing.
Liquor Control Reform Act 1998
- Who is an Associate?
An associate of an applicant is:
(a) a person who:
(i) holds or will hold any relevant financial interest, or
is or will be entitled to exercise any relevant power
(either in his or her own right or on behalf of another
person) in any business of the applicant involving the
sale of liquor, and
(ii) by virtue of that interest or power, is able or will be able
to exercise a significant influence over or with respect
to the management or operation of that business, or
(b) a person who is or will be a director (either in his or her own
right or on behalf of another person) of any business
of the applicant involving the sale of liquor, or
(c) if the applicant is a natural person, a relative of the
applicant unless the relative:
(i) is not, and has never been, involved in any business of
the applicant involving the sale of liquor, or
(ii) will not be involved in the business the applicant
proposes to conduct as licensee.
Where:
‘relative’ in relation to the applicant means:
(a) the spouse or domestic partner of the applicant, or
(b) a parent, son, daughter, brother or sister of the applicant, or
(c) a parent, son, daughter, brother or sister of the spouse or
domestic partner of the applicant.
‘relevant financial interest’ in relation to the business involving
the sale of liquor means:
(a) any share in the capital of the business, or
(b) any entitlement to receive any income derived from the
business, or
(c) any entitlement to receive any payment as a result of
money advanced.
‘relevant power’ means any power, whether exercisable
by voting or otherwise and whether exercisable alone or in
association with others:
(a) to participate in any directorial, managerial or executive
decision, or
(b) to elect or appoint any person as a director.
How to lodge this application and
accompanying documents
By post to:
Victorian Commission for Gambling and Liquor Regulation
GPO Box 1988, Melbourne VIC 3001
In person to:
Victorian Commission for Gambling and Liquor Regulation
49 Elizabeth Street, Richmond
(Hours: 8:30 - 5:00)
OR
Victorian Consumer and Business Centre
113 Exhibition Street, Melbourne
(Hours: 8:30 - 5:00)
What happens next
You will be sent a letter that confirms we have received your
application and outlines any further information required. Once we
have received all the required information and documents, your
application will be determined. You will be advised of the outcome
in writing.
BYO-02/12 3 of 3

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Visa Mastercard Bankcard Amex
Amount
$
Credit card payment details
Card number
Name of cardholder Card expiry date
/
Signature of cardholder
Date
/ /
Privacy – the Victorian Commission for Gambling and Liquor Regulation is committed
to responsible and fair handling of personal information consistent with the Information
Privacy Act 2000 and its obligations under the Liquor Control Reform Act 1998. This page
will be destroyed once your payment has been processed.
Victorian Commission for Gambling and Liquor Regulation
49 Elizabeth Street, Richmond VIC 3121
(Hours: 8:30 - 5:00) Monday to Friday – closed on public holidays
GPO Box 1988, Melbourne VIC 3001
Telephone 1300 182 457
www.vcglr.vic.gov.au
DX 210976
ABN 56 832 742 797

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Liquor Licensing
Questionnaire
Liquor Control Reform Act 1998
The following information is required from each applicant for a liquor
licence or permit. If the application is from a company, partnership
or club, a questionnaire is required from each director, partner or
executive committee member. If a nominee is to be appointed, then
he or she is also required to provide the following information.
Important information you must read and note
before completing this form
The information supplied on this form to the Victorian
Commission for Gambling and Liquor Regulation (the
Commission) will be disclosed to Victoria Police as part of your
application under the Liquor Control Reform Act 1998 (the Act).
Victoria Police will use the information you supply to make an
informed decision on whether to object to your application on the
grounds that you or anyone named on this form are not suitable
to be involved directly or indirectly in the sale of liquor.
Please Note:
• Complete all sections of this form in BLOCK CAPITALS ONLY.
• If you require any help in completing this form, assistance
can be obtained from a legal practitioner or liquor consultant.
• Failure to provide requested information (no matter
how minor) may be detrimental to the outcome of your
application.
• Having a criminal record in itself may not prevent you or a
body corporate you are involved with from being successful
with your application.
• It is a criminal offence under Section 118 of the Act to
provide false or misleading statements.
Personal information
Family name
First given name
Second given name
Date of birth
Residential address
Flat/unit number Street number
Street name
Town/suburb
Postcode
State
Male
Victorian Commission for Gambling and Liquor Regulation
49 Elizabeth Street, Richmond VIC 3121
(Hours: 8:30 - 5:00) Monday to Friday – closed on public holidays
GPO Box 1988, Melbourne VIC 3001
Female
Lot number
Contact details
Home phone (incl. area code)
Mobile phone
Business phone (incl. area code)
Fax number (incl. area code)
Driver licence number
State of issue
OFFICE USE ONLY 02/12
Date Rec’d / /
File No. ______________________
Business address
Flat/unit number Street number Lot number
Street name
Town/suburb
Postcode
Business details
Name of business
State
Details of any other person who will, or is likely, to or is likely to
directly or indirectly have a management role or exercise control
over the business.
Family name
First given name
Date of birth
Telephone 1300 182 457
www.vcglr.vic.gov.au
DX 210976
ABN 56 832 742 797
Email address (please indicate correct case)
Male
Female
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Business details continued
Family name
First given name
Date of birth
Male
Female
If you require further space, please photocopy this section and
attach it to the questionnaire.
Criminal and other proceedings history
Have you ever been convicted of any offence in Australia
or overseas? (not including traffic offences)
No
Yes provide details in the history detail section
Have you been found guilty of any offence in Australia or
overseas? (includes findings without conviction and good
behaviour bonds) (not including traffic offences)
No
Yes provide details in the history detail section
Have you ever been the subject of a diversion order?
No
Yes provide details in the history detail section
Do you have any charges pending against you?
(not including traffic offences)
No
Yes provide details in the history detail section
Have you ever been charged with drink driving or driving whilst
disqualified?
No
Yes provide details in the history detail section
Has the Commission (or prior to 6 February 2012, the Director
of Liquor Licensing or VCAT) previously made a finding that you
were unsuitable under the Act?
No
Yes
provide details in the history detail section
Have police previously objected to your suitability in an
application under the Act?
No
Yes
provide details in the history detail section
Have you, or have you been a director or a nominee of a body
corporate and been found guilty of an offence under the Act?
No
Yes
provide details in the history detail section
Have you, as an individual received an infringement notice, or
been a director or nominee of a body corporate that has received
an infringement notice under the Act?
No
Yes
provide details in the history detail section
Have you been a director, nominee of a licensee, or a person
who was concerned in or who took part in the management
of licensed premises, that was the subject of a disciplinary
action under the Victorian Commission for Gambling and Liquor
Regulation Act 2011 or a disciplinary hearing (VCAT) under the
Liquor Control Reform Act 1998?
No
Yes
provide details in the history detail section
Has a licensed venue where you have been a director, nominee
or licensee incurred liquor licence demerit points?
No
Yes
History details
If you have answered yes to any of the questions under the criminal
and other proceedings history section, please provide full details below:
Date
Court
Offence
Result
Date
Court
Offence
Result
If you require further space, please photocopy this section and
attach it to the questionnaire.
Personal bankruptcy
Are you currently insolvent or under administration?
No
Yes
Have you ever been declared bankrupt?
No
Yes
Please ensure this form is completed in full, as incomplete,
or partially completed forms may require you to submit a
further questionnaire and will delay your application.
Signature of applicant
I acknowledge that this declaration is true and correct and is made
in the belief that a person making a false declaration is liable to
prosecution for making a misleading statement.
Name
provide details in the history detail section
provide full details
provide full details
Date
/ /

Victorian Commission for Gambling and Liquor Regulation
Liquor Licensing Fact Sheet
Plans of licensed premises
When a liquor licence or BYO permit is
granted, it is for a defined area where
liquor can be supplied and/or consumed.
This is shown by a red-line drawn on a
plan of the premises. This plan needs to be
submitted to the Victorian Commission for
Gambling and Liquor Regulation (VCGLR)
as part of the application process and
may be required upon request at any time.
The plan of the premises must
accompany applications for:
• a licence or BYO permit excluding a pre-retail
licence or a BYO permit for party bus
• a variation of a licence or BYO permit that
involves a change to the licensed area
• a transfer of a licence or BYO permit if the
current floor layout of the premises differs from
the plan held at the VCGLR.
• the relocation of a licence or BYO permit.
Four copies of the plan should be lodged when
submitting an application form.
Why do I need to submit four copies
of the plan?
Four copies are required to enable:
• a copy to be endorsed as an approved plan
and retained by the VCGLR
• a copy to be provided to Victoria Police as part
of the application process
• a copy to be provided to the relevant local
council as part of the application process
• an approved copy to be provided to the
applicant on the grant of an application.
FEBRUARY 2012
Plan of the premises to be given
to the VCGLR if requested
In addition to the above, section 101A of the
Liquor Control Reform Act 1998 provides that the
VCGLR may at any time request that a licensee
submit a current plan of a licensed premise.
What form should a plan take?
The VCGLR has specified that a plan must contain
the following elements:
• be on suitably sized paper, minimum A4 size
(graph paper is not acceptable)
• be drawn in ink and be neat and legible
• show the floor plan(s) of the owned or leased
property
• outline in red the boundaries of the proposed
area to be licensed
• if the proposed area does not follow a physical
barrier (such as a wall), describe what is being
used to separate the area
• show clear and consistent measurements
on the plan
• include the address of the premises
• include a compass point showing north and
names of the surrounding streets
• show basic functions or fixtures, for example,
bar and dining area/kitchen area or in the case
of a packaged liquor outlet, shelf areas where
alcohol is displayed and the cash register is
located
• if applying for kerbside trading, identify the area
to be licensed and separately outlined this area
in red on the plan.

Victorian Commission for Gambling and Liquor Regulation
A plan should be drawn to a suitable scale so
that all elements above are clearly identified.
A suggested scale is 1:100 (1cm = 1m).
Where a proposed licensed area includes large
outdoor spaces, a separate site plan must be
provided that shows:
• the entire site including internal and external
areas drawn to a suitable scale
• outline in red the proposed area that is to be
licensed
• clear descriptions of how the proposed outdoor
area will be distinguished (for example, fence,
portable barriers, warning signs).
If the plan does not meet these requirements,
the applicant will be required to resubmit
the plan.
Plan Example
What am I required to do with my
approved plan?
A copy of the approved plan must be kept on
the licensed premises and must be available for
inspection on request by a member of Victoria
Police or a Compliance Inspector.
Failure to keep a copy of the plan on the licensed
premises or produce a copy of the plan for
inspection could result in a fine being issued.
Where can I get a copy of my
approved plan?
If you do not have a copy of your approved plan,
you will need to purchase a copy from the VCGLR.
An example of a plan is provided below.
This publication avoids the use of legal language. Information about the law
may have been summarised or expressed in general statements. This information
should not be relied upon as a substitute for professional legal advice or reference
to the actual legislation. Authorised by the Victorian Government.
49 Elizabeth Street, Richmond VIC 3121
1300 182 457 www.vcglr.vic.gov.au

Victorian Commission for Gambling and Liquor Regulation
Liquor Licensing Fact Sheet
Liquor licence fees
Fees are charged when making an application for a liquor licence, and annually thereafter as
provided for under the Liquor Control Reform Act 1998.
Application fees
OCTOBER 2012
Application Type Details Fee
Application for
a new licence
• Late night (general)
• Late night (on-premises)
• Late night (packaged liquor)
• General
• On-premises
• Restaurant and cafe
• Packaged liquor
• Full club
• Restricted club
• Pre-retail
• Wine and beer producer’s
• Renewable limited
$406.50
Application for a BYO permit • BYO permit $218.40
Application for a temporary
limited licence
Application for a major event
licence – single applicant
Application for
a major event licence –
multiple applicants
Application to modify
a licence
Application for promotional
event authorisation
• Temporary limited
– where the applicant holds an existing licence/permit (other
than a temporary limited licence or a major event licence)
– where the applicant does not hold an existing licence/permit
(other than a temporary limited licence or a major
event licence)
• Major event where a single applicant makes one or more
licence applications in relation to the event (e.g. Big Day Out)
• Major event where multiple applicants make licence
applications in relation to the event (e.g. licences with
respect to the St Kilda Festival)
• Variation of licence or BYO permit
• Amalgamated club
• Approval of nominee or director
• Relocation of licence or BYO permit
• Transfer of licence or BYO permit
• Temporary underage authority for an entertainment event
• Wine and beer producer’s. This fee applies when the promotional
event authorisation is the only extra condition to be added. If other
conditions are also to be changed, the standard variation fee listed
above will apply.
$97.00
$52.40
$834.50
$125.20
per licence
$183.20
$97.00

Victorian Commission for Gambling and Liquor Regulation
Annual renewal fees
Annual licence
renewal fee
Select licence category
Late night (general)
Late night (on-premises)
General
On-premises
Restaurant and cafe
Restricted club
Full club
Packaged liquor
Late night (packaged
liquor)
Pre-retail
Wine and beer
producer’s
Renewable limited
BYO permit
$852.20
$852.20
$209.80
with gaming
$852.20
without gaming
$419.40
$1,704.20
$852.20
$209.80
*Venue capacity multiplier
Number of patrons Multiplier Number of patrons Multiplier Number of patrons Multiplier
0-200 1 501-600 2 901-1000 3
201-300 1.25 601-700 2.25 1001-1100 3.25
301-400 1.5 701-800 2.5 1101-1200 3.5
401-500 1.75 801-900 2.75 1201-1300 3.75
1301+ 4
Patron numbers for the venue capacity multiplier are determined by either the total maximum capacity specified as a licence condition, or if
no capacity is specified on the licence, the lesser of the numbers permitted under the relevant planning or occupancy permit. In the absence
of this information, the Victorian Commission for Gambling and Liquor Regulation is able to determine venue capacity based on a ratio
of one patron per 0.75 square metres for the area available to the public for on premises consumption. Note: where patron numbers for
accommodation and function areas are specified on a licence they may be excluded from the venue capacity multiplier in some cases.
Licensed venues hold a star rating. Four and five star rated venues will be eligible to receive a discount on their annual liquor licence
renewal fees. The discounts will first apply to the 2015 renewal cycle.
Sexually Explicit Entertainment
$32,155.70 if no compliance incidents
$48,233.50 if one or two compliance incidents
$64,311.40 if three or more incidents
=
=
=
=
=
=
=
=
Base fee
** A risk fee of $5,112.70 applies for packaged liquor
licences authorised to trade during any of the following
non-standard hours:
• before 9am and/or after 11pm Monday to Saturday
• before 10am and/or after 11pm Sunday
• before 12 noon and/or after 11pm ANZAC Day.
+
+
+
+
+
+
+
+
Operating hours
risk fee
(if applicable)
$3,408.50 if not authorised
to trade past 3am or
$6,816.90 if authorised to
trade past 3am
$1,704.20
applies if authorised
to trade past 11pm
N/A
N/A
$5,112.70
if authorised to trade
during non-standard
hours**
N/A
+
+
+
+
+
+
+
Compliance history
risk fee
(if applicable)
$3,408.50 if 1–2 or
$6816.90 if
3 or more relevant
paid infringements
and/or successful
prosecutions have
occurred during the
12 month
period (1 October–
30 September) prior
to the issue of the
annual renewal fee
invoice.
The only offences
that trigger the
compliance history
risk fee relate to
supplying alcohol
to underage or
intoxicated persons
and permitting
underage or
drunken/disorderly
persons on the
licensed premises.
Venue capacity
multiplier*
(if applicable)
Venue capacity
multiplier applies based
on the applicable
patron capacity as per
the table below.
Venue capacity
multiplier applies
to these licence
categories if the
compliance history
risk fee applies.
N/A
N/A
+
N/A X
N/A
General licences that only supply liquor for consumption off the
premises will incur fees equivalent to a packaged liquor licence.
Wine and beer producer’s licences with the promotional event
authorisation will incur an additional fee of $97.00 per year.
This publication avoids the use of legal language. Information about the law
may have been summarised or expressed in general statements. This information
should not be relied upon as a substitute for professional legal advice or reference
to the actual legislation. Authorised by the Victorian Government.
49 Elizabeth Street, Richmond VIC 3121
1300 182 457 www.vcglr.vic.gov.au
X
X
X
X
X
X
X