89 SEN Minutes-March 19 1981.pdf - Dawson College

MINUTES OF THE EIGHTL-NINTH MEETING OF THE SENATE OF DAWSON COLLEGE HELD ON
THURSDAY, MARCH 19, 1981 AT 5:30 P.M. IN ROOM 4006 OF THE VICTORIA CAMPUS,
485 McGILL STREET, MONTREAL, QUEBEC
Present : Judy Adamson
~laine Bander
Peter Berry
Gary Campbell
Gill Cargill
Peter Dietsche
Diana Dupelycz
Gwyn French
Lillian Fox
Fred Harris
Silvia Lamb
Sally Maclachlan
Peter McAuslan
Julia Newell
Diane Nutik
Mary Puddington
Helen Reece
Jim Ring
Doug Rollins
Jack Ross
Elaine Roy-Milton
Rudy Salim
Suby Vadlamudy
Helen Wehden
Doug Wilson
Laddi Woolhouse
Colin Young
Sandra Bowles - Chairman
Dale Ross - Secretary
Guests:
89.1
Ken Ekins
Daphne Lenkorn
Glay Sperling
REPORT OF THE AGENDA COMMITTEE AND ADOPTION OF THE AGENDA
Sandra Bowles mentioned that there was new documentation available
to Senators regarding a Career Plus programme proposal, College
grading, College admissions and the academic calendar for the years
1982-85.
89.6g) Request from the Senate Scheduling Committee and 89.7d)
Computer Priorities in the Academic Sector were added to the agenda.

Ninutes of the 89th
Neetin:: of Senate
Thursday,
March 19, 1981
It was moved by Jack Ross, seconded by Doug Rollins and carried
unanimously THAT THE AGENDA BE ADOPTED AS ANENDED.
Suby Vadlamudy stated that he found the wording of the motion
under item 87.6d) Implications of D.G.E.C. Conted Cutbacks to be
too general. He pointed out that he had requested the mover and
seconder of the motion to include an objection to the system of
quotas and priorities recently established in Adult Education by
D.G.E.C. because of the academic implications for students already
within the CEGEP system. After a brief discussion, it was decided
to make no changes in the minutes of the 87th meeting.
Laddi Woolhouse requested that the paragraph beginning "Jim Ring
stated ..." and ending "expressed agreement" (88.1 Canadian Legends
Student Exchange) be struck from the minutes of the eighty-eighth
meeting. Jim Ring stated that this paragraph reflected what he
had said and requested that only the word "resource" be deleted.
Gary Campbell moved TO ADOPT THE MINUTES OF THE 87th Ah? 88th
MEETINGS OF SENATE WITH THE WORD "RESOURCE" DELETED FROM TBE
PARAGRAPH BEGIATING "JIM RING STATED.. ." The motion vas seconded
by Sally tlaclachlan and carried (17 for, 0 against, 2 abstentions).
89.3 REPORT OF THE D . S.P.
a) Student Projections 1981-82
Julia Newell stated that there is some concern within the College
that the government student projectTon for 1981-82 is low. Two
staffing projects will be run. The official project working with a
student projection of 6,383 and a shadow project working with an
enrollment of 6,494. The shadow project will ensure that more
sections can be opened with as little disruption as possible if
enrollments are higher.
b) Report from Quebec
There will be budget cuts for next year. There is a rcduction in
the "rGgle supplementairc" and "service des programmes"; also the
number of "stagiares" 'will be cut and there will be no release time
for representation on provincial committees. Summer school will
only be able to offer 57% of the number of student hours offered
last year.

Ilinutes of the 89th
Neeting of Senate
Thursday,
March 19, 1981
"The rEglement des Studes col15gialesr' has not been finalized by
the Ministry. Ninety percent of the responses from the colleges
to the Ministry were similar to that of the Fedhation.
FA'S will be dropped from the grading system. Julia ttewell stated
that there will be a free exchange of students on "commandite"
between the colleges.
The "Cornit6 mixte sur l'informatique", a provincial committee
studying the use of data processing systems, is establishing
budget controls on the use of computer time. In order to do this,
the committee is opening an account for each student.
c) Report from the Chefs Group
Julia Newell stated that the Chefs group has been concerned with
planning the staffing process and revising the College admissions
and grading policies.
d) Report from Senior Efanagement, and
e) Report from the Board
The Director General Search and Selection Committee has narrowed
the 50 applicants dorm to 6 candidates who are noxi being interviewed
This committee could have a decision within one month.
Negotiations have been progressing with the sisters of the Congregation
of Notre-Dame concerning the Mother House. Renovations are being
looked into with regard to cost. There will be a special Board
meeting on Wednesday, March 25th to further discuss the long-term
project.
f) Academic Administration Structures
Julia Newell stated that she had nothing to report.
g) Leave Policy
The deadline for submission of requests for most leaves will be
extended from April 16th to May 15th. However, the deadline for
the vinter term must be earlier (October 15th) to allow for acaden~ic
planning. There will no longer be conditional leaves.
A "conge sans salaire" (personal leave) accumulates no seniority and
can only be taken once every five years.

Ninutes of the 89th
Neeting of Senate -4-
Thursday,
Plarch 19, 1981
A "cong& de perfectionnement sans salaire" (study leave) permits
the teacher to accumulate seniority while on leave. For this reason,
a study leave will be granted only if the individual is to be
involved 5n an appropriate programme of study, research or "stage"
while on leave.
h) Varia
Julia Newel1 stated that the College must carefully examine the
rights of video copying as w ell as rights of authors.
The government will raise the foreign student fees for new students
from $700 to $2,800. For returning foreign students, the rate will
be increased from $700 to $1,400. We have 130 foreign students
enrolled at Dawson at present.
Enrollment applications seem to be up (approximately 150 to 200)
at Dawson.
The response from D.G.E.C. with regard to the trio cours institutionnels
Chemistry courses Dawson requested is that these courses look like
one course and they propose that the Chemistry 211 course number be
used.
89.4 REPORT FROM THE INTERIN DIRECTOR OF MEDIA RESOURCES
Fred Harris stated that during the fall of 1980 the College
expressed its intention to put a number of employees from the
Audio/Visual Department on availability.
In researching the methods of running the Audio/Visual departments
in other colleges, Fred Harris found that the staffing differad'as
follows :
John Abbott - 4,000 students 1 professional, 3 technicians
Vanirr - 5,500 " 1 II , 1. 1s
Champlain - 2,000 " 1
Darison - 6,500 " 5
I
I,
, 2'
. 5
blr. Harris pointed out that is was important to establish what
services are currently provided, what services should be
provided and what priority each service holds.
The five services provided by the AudioIVisual Department were
outlined and Fred Harris stated that, in response to surveys sent
out by the Senate Committee on AudioIVisual Priorities, it was
found that classroom services and video-taping of off-air
television were first and second priorities with teachers and
Student Service personnel. Graphics was also widely used by the
teachers; as was the audio section of department (taping of
cassettes, copy inz of records).
1,
,I

Minutes of the 89th
Meeting of Senate
Thursday,
March 19, 1981
Fred Harris stated that Senate should determine exact priorities:
providing of individual services to teachers, production of
instructional units, etc .
Elaine Roy-Milton moved, seconded by Jim Ring, TO TABLE SENATE'S
CONSIDERATION OF ESTABLISHING AUDIO~VISUAL PRIORITIES UNTIL A
WRITTEN REPORT WAS MADE AVAILABLE TO SENATORS AND CIRCULATED TO
THE COMMUNITY. The motion was carried (19 for, 3 against, 0
abstentions).
89.5 REPORT FROM THE DIRECTOR OF CONTINUING EDUCATION
Diane Nutik spoke for John Spencer who was unable to attend. She
stated that, as mentioned in Julia Newell's report, summer school
had been cut to 57% of the number of student hours offered last
year. The academic advisers have been consulted concerning this.
The priorities for the regular summer school session will be:
1. Any Dawson student requiring one, two or three
credits in ordet to graduate; and
2. All other Dawson students.
For the June 23rd - August 10th Rattrapage session (Efath, Physics
and Chemistry at the high school level), the priorities will be:
1. Students admitted to Dawson on the condition that
they pass these courses;
2. Dawson students who have requested and been granted
programme changes but need courses to qualify; and
3. All other Dawson students.
89.6 BUSINESS ARISING FROM THE MINUTES
a) Student Rights and Obligations
Lillian Fox moved THAT SENATE ADOPT THE REPORT OF THE SENATE
COMMITTEE ON STUDENT RIGHTS AND OBLIGATIONS. This motion was
seconded by Gill Cargill.
Gary Campbell moved an amendment THAT STUDENT RIGHT #16 BE
CHANGED TO ELIMINATE THE WORDS "WITH SMOKE" AND WITH RATIONALE
AND CLARIFICATION CHANGED TO READ: IT IS COLLEGE POLICY THAT
THERE IS NO SMOKING IN OR LITTERING OF CLASSROOMS AND
LABORATORIES. Sally Maclachlan seconded this amendment which
carried unanimously.

Minutes of the 89th
Meeting of Senate
Thursday,
March 19, 1981
The main motion was voted upon and carried (20 for, 1 opposed,
0 abstentions).
b) Report of the Senate Committee on Grievance Recourse Procedures
Lillian Adler, seconded by Elaine Bander, moved ADOPTION OF THE
DOCLMENT WITH THE FOLLOWING AMENDUENTS:
PAGE 2 - ITEM 3 OF STUDENT RECOURSE ON THE INFORMAL
LEVEL, "IN WRITING" BE REMOVED AFTER THE
WORK "CHEF" IN THE FIRST SENTENCE.
Elaine Bander moved to amend the main motion TO CHANGE TEACHER
RECOURSE, ITEM I-A.l, TO READ:
"THE TEACHER MAY REMOVE A STUDENT FROM HISIHER CLASS
FOR ONE CLASS MEETING FOR INAPPROPRIATE BEHAVIOR; IT
IS UNDERSTOOD, HOWEVER, THAT THE TEACHER MEETS WITH
THE STUDENT AFTERWARDS, AND BEFORE THE SUBSEQUENT
CLASS, TO ASCERTAIN THAT THE STUDENT UXVERSTANDS IJHAT
CONSTITUTES APPROPRIATE BEHAVIOR."
Gill Cargill seconded the amendment and it was carried (12 for,
6 against, 1 abstention).
Jin Ring moved to strike item I-A.2. from the document. Jack Ross
seconded .the amendment but it was defeated (3 for, 13 against, 2
abstentions).
Elaine Bander moved TO ADD AFTER THE WORDS "CONTRACTURAL OBLIGATIONS"
IN STUDENT RECOURSE, ITEM 11-B.2: "AhmIOR POTENTIAL DISCIPLINARY
ACTIONS." Julia Rewell seconded this amendment and it carried (11 for,
1 against, 6 abstentions).
Gwyn French, seconded by Sally Maclachlan, moved TO CHANGE THE
ORDER OF ITENS 1 AND 2 UhVER 11-B.3: AND TO ADD THE WORD "OR"
AFTER "OBLIGATIONS". This amendment was carried (12 for, 0 against,
3 abstentions).
Julia Newell moved TO TABLE THE DOCUMENT ON GRIEVANCE RECOURSE
UKTIL THE INPLICATIONS REGARDING 111 NON-ACADEEIIC BEHAVIOR VITA
RESPECT TO CONTRACTURAL OBLIGATIONS CAN BE EXAMINED BY THE D.S.P.
ASD TAKEN TO THE C.R.T. Elaine Bander seconded this motion and
it was carried (10 for, 1 against, 2 abstentions).

Minutes of the 89th
Meeting of Senate
Thursday,
March 19, 1981
c) Report from the Senate Committee on Course Change - Sunday, Feb. 8th
Peter McAuslan stated that no report was available at the moment but
one would be ready for the April 30th meeting of Senate.
d) Motion Concerning Guidelines for Internationel Studies Programmes
Sandra Bowles reminded Senators that a motion to examine the guidelines
for International Studies Programmes had been tabled at the 88th
special meeting to be dealt with at the next regular Senate meeting.
She stated that Gabriel Safdie, chairman of the Travel Studies
Committee, had mentioned that committee members will be meeting with
the College lawyer to look into the legal implications of these
programmes and that the committee was prepared to make recommendations
concerning the guidelines at a future Senate meeting.
Diane Nutik, an ex-officio member of the committee, reported that the
committee would be meeting with the lawyer on April 9th. After a
brief discussion period it was decided to await the committee's
recommendations and not consider the tabled motion.
e) Report from the Senate New Programmes Committee
Tor Uaines expressed the committee's unqualified approval of the
Career Plus Programme Proposal.
Peter Dietsche reviewed the document detailing the programme's
goals and objectives, the advantages as a day programme, the
programme outline, staffing and coordination and evaluation.
Gwyn French moved ADOPTION OF THE NEW PROGRAMMES COMXITTEE
RECOtfMENDATION THAT SENATE APPROVE CAREER PLUS AS A SPECIAL
DAY PROGRAMME. The motion was seconded by Gill Cargill and
adopted unanimously.
f) Report from the Academic Calendar Committee
Peter McAuslan reviewed his March 19th memo addressed to Senate
which was written on behalf of the committee.
Julia Newell moved THAT SENATE ACCEPT THE RECObIMENDATION OF TEE
ACADEMIC CALENDAR COMMITTEE TO ADOPT THE ACADMIC CALENDARS FOR
THE YEARS 1982-85 WITH THE UNDERSTANDING THAT SENATE RESERVE THE
RIGUT TO MAKE FURTHER MODIFICATIONS WITH THE EXCEPTION OF THE
PLACE BONAVENTURE COMMITMENT FOR FALL REGISTRATIONS. The motion
was seconded by Doug Wilson and carried (16 for, 2 against, 0
abstentions).

Minutes of the 89th
Meeting of Senate
g) Request from the Senate Scheduling Committee
Thursday,
March 19, 1981
Sally Maclachlan requested that a teacher from the Arts sector be
added to the committee. Helen Hanna was elected as the Arts
sector representative with Roger Balk as alternate.
89.7 NEW BUSINESS
a) College Grading Policy
Peter McAuslan, seconded by Helen Reece, moved THAT THE DOCUMENT
REGARDING COLLEGE GRADING POLICY BE TABLED AND THAT SENATE FORM
A THREE-MFNBER COMMITTEE (ONE TEACHER, ONE STUDENT AND TIIE REGISTRAR
OR HIS DESIGNATE) TO RECEIVE RESPONSE FROM THE COMMUNITY AND TO MAKE
A RECOMMENDATION TO SENATE FOR THE APRIL 30th MEETING. The motion
was carried unanimously.
Peter Berry was acclaimed as teacher representative, Helen Reece
was elected as student representative with Jack Ross as alternate
and Linda Frampton was named as the Registrar's designate.
b) College Admissions Policy
Peter McAuslan moved THAT TEE DOCUMENT REGARDING THE COLLEGE
ADMISSION POLICY BE TABLED AND THAT SENATE FORM A THREE-MEMBER
COMPlITTEE (ONE TEACHER, ONE STUDENT AND TEE REGISTRAR OR HIS
DESIGNATE) TO RECEIVE RESPONSE FROM THE CO~~JNITY AND TO MAKE A
RECOMMENDATION TO SENATE FOR THE APRIL 30th MEETING. Gill Cargill
seconded the motion and it carried unanimously.
Peggy Simpson was elected as teacher representative on the committee
with Jim Ring as the alternate. Colin Young was acclaimed as
student representative and Ellen Aylen was named as the Registrar's
designate.
c) College Awards Committee
Elaine Roy-Milton stated that the Board committee was active once
again and she explained the committee's mandate and the types of
convocation awards given. It was mentioned that the mandates of the
two members named by Senate had expired and it was necessary for
Senate to either renew the mandates of these members or name new
representatives.
Doug Wilson moved, seconded by Gwyn French, THAT THE MANDATES
OF ELAINE ROY-MILTON AND LILLIAN FOX BE RENEWED ON THE COLLEGE
AWARDS COMMITTEE. The motion was adopted unanimously.

Minutes of the 89th
Meeting of Senate
d) Computor Priorities
Thursday,
March 19, 1981
Lillian Fox moved TO TABLE THE DOCUMENT UNTIL THE NEXT MEETING
OF SENATE. Peter McAuslan seconded the motion and it carried
unanimously.
89.8 DATE OF THE NEXT REGULAR MEETING OF SENATE
The next two regular meetings of Senate will be held on Thursday,
April 9, 1981 and Thursday, April 30, 1981.
89.9 ADJOURNMENT
Gary Campbell moved THAT WE 89th MEETING OF SENATE BE ADJOURNED
AT 10:lO P.M. Gill Cargill seconded this motion and it was
carried unanimously.