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Meeting of the Board of Directors
March 23, 2011
OPEN SESSION at 6:30 p.m.
Anthem Community Center
41130 N. Freedom Way
MEETING MINUTES
Members Present: Others Present:
Jack Noblitt – President
Bob Copen – Vice President
Emily Wrinkle – Secretary
Bill Clower - Treasurer
Craig Boates – Director
Ron Jerich - Director
Jeff Pointer – Director
CALL TO ORDER
The Open Session of the Anthem Community Council was called to order at 6:36pm.
ESTABLISH QUORUM
President Noblitt established Quorum with all Board members present.
Jenna Kollings, Community Executive Officer
Neal Shearer, Community Operations Officer
Natalie Beryozkin, Assistant Controller
Kevin Shaffer, Director - Community Center
Michele DeMichele, Director – Special Events
Jennifer Solomon, Director - Communications
Scott Carpenter, Carpenter Hazlewood
Mark Sahl, Carpenter Hazlewood
Stephanie Ditner, Recording Secretary
ADOPT AGENDA
Treasurer Clower made a motion to adopt the agenda adding agenda item 13C, Non-Residential Properties
Committee Charter. Secretary Wrinkle seconded. Voting took place, the motion passed unanimously.
PRESENTATIONS/AWARDS/ANNOUNCEMENTS
President Noblitt announced the passing of Anthem resident and Firewise volunteer Don Steinhauser. Mr.
Steinhauser was a valued member of the community and will be missed. Director Jerich stated he and Mr.
Tom Johnson attended the funeral for Mr. Steinhauser as representatives of the Anthem Community
Council (ACC).
Director Jerich announced the next legislative update meeting will be held Friday, April 1 at 1:00pm at the
North Valley Regional Library. The speaker will be State Senator Lori Klein.
President Noblitt announced the ACC Board of Directors election results. At the April 27 Board meeting, Mr.
Ray Norris will be seated as a Country Club representative and Mr. Tim Fyke will be seated as a
representative of Parkside. President Noblitt will present his State of the Community Report at that
meeting at which time the Board of Directors will elect a new President.
STAFF COMMUNICATIONS/REPORTS
Ms. Kollings summarized the CEO’s Report and stated the following updates:
Anthem Days will be held April 9-10, 2011.
Arizona Corporation Commission Chairman Gary Pierce held a Q & A Session with Anthem residents
to discuss the recent water rate case at Fellowship Church on March 22. Ms. Kollings thanked those
who attended and stated the Water Rate Case Panel continues to work on behalf of residents.
A Committee Chair Roundtable meeting will be held March 30.
The second Go Green event will be held April 23 from 8:00 a.m. - 2:00 p.m. at the Community Center.
The next regularly scheduled Board meeting will be held April 27.

Open Session Minutes
March 23, 2011
There have been 13 commercial code violations formally documented since the last Board meeting.
The decrease in documentation represents an effort by staff to promote educational dialog prior to
issuing fines.
Mr. Shearer announced the upcoming Anthem Employee Awards Ceremony. The event will be held at the
Community Center on April 13 to celebrate the new “Anthem Way” employee values and honor employees
who model these values every day. Employees who have served anthem for five to ten years will also be
honored.
Ms. Solomon reported the Communications Department has been working on the following:
The Anthem Idol event will be held May 14.
Staff is working with the Arizona Diamondbacks to promote their Hometown Series to have an
Anthem Day at an upcoming Diamondbacks home game.
Staff is working on the 2011 guide to Anthem trash, recycling and bulk services with Allied Waste.
Parkside’s Community Cleanup Day is scheduled for May 14.
Ms. DeMichele reported the Special Events Department has been working on the following:
The 12 th annual Anthem Days event is nearing; the event date is April 9-10 from 10:00 a.m. to 4:00
p.m. The carnival will be arriving on April 4 in the lower parking lot of the Community Park.
The Arts Council of the North Valley is holding their annual Picnic Under the Stars event on April 30.
The Music in May concert series will be held every Friday in May from 7:00-9:00 p.m. Performances
will be The Rave, Mogollon, Lucius Parr and Street Life, and The Dina Preston band.
Mr. Shaffer reported the Community Center has been working on the following:
The Child Care licensing final inspection took place March 9. All paperwork has been submitted; the
license should be issued in the next couple of weeks.
The Community Center is still looking for lifeguards for the summer season. The next lifeguard
training class will be held April 4.
Several candidates attended the pre-bid meeting for the Park and Community Center Concessions
RFP. The deadline for submittals is April 1.
The Community Center Open House and Registration Kick-off will be held April 2 from 9:00 a.m. to
12:00 p.m.
Five new treadmills have been ordered to replace the oldest treadmills which have been out of
order. In addition, four new pieces of leg equipment have been ordered. The purchase came in
$3,500 under the budgeted amount.
Physical updates to the Community Center include a new high-efficiency hot water heater system
and a new pool deck scoreboard. In April, the pool decking will be resurfaced.
FINANCIAL REPORT
Ms. Beryozkin summarized the Balance Sheet and Income Statement for the Board. Expenses either bettered or
met the plan in all departments. A report for the Board detailing specifics of the financial report was included in
the Board packets.
EXECUTIVE SESSION REPORT
Ms. Kollings stated the Board was briefed by legal counsel on legal updates, received legal advice, and discussed
personnel matters in Executive Session.
OPEN DISCUSSION
President Noblitt announced the opportunity for residents to speak before the Board. Hearing none, President
Noblitt moved forward with the agenda.
APPROVE MEETING MINUTES:
Secretary Wrinkle made a motion to approve the meeting minutes as written from February 23, 2011.
Director Boates seconded. Voting took place; the motion passed unanimously.

CONSENT AGENDA/ACCEPT COMMITTEE REPORTS:
A. Committee Reports
1) Anthem Neighborhood Watch
2) Firewise
3) Anthem Veterans Memorial
4) Water Rate Case Panel
5) Fiscal and Resource Management Committee
6) Non-Residential Properties Committee
7) Economic Development and Marketing Committee
8) Public Safety Committee
9) Community Planning and Development Committee
Treasurer Clower made a motion to accept the consent agenda. Vice President Copen seconded. Voting
took place; the motion passed unanimously.
DISCUSSION OF ITEMS REMOVED FROM THE CONSENT AGENDA
There were no items removed from the consent agenda.
COMMITTEE UPDATES AND ACTION ITEMS:
A. FIREWISE – Michele DeMichele presented the 2011 Work Program on behalf of the Firewise Affiliate
Group. Key items on their program include establishing monthly presentations to individual HOAs, local
community groups as well as two community presentations; volunteering at the Anthem Days event with
the Firewise trailer; volunteering at Autumnfest; and coordinating participation with GAIN events.
Treasurer Clower made a motion to approve the Firewise 2011 Work Program. Secretary Wrinkle
seconded. Voting took place; the motion passed unanimously.
B. ANTHEM VETERANS MEMORIAL – Ron Tucker, Committee Chair, gave the Board a verbal update on the
status of costs associated with the memorial. A sub-committee has been working on the design for lighting.
DLC Resources has donated landscaping. Total committed revenues for this project are $91,900 to date
from paver sales and donations. $42,577 in expenses has been spent to date. Mr. Tucker provided an
updated spreadsheet to the Board detailing expenses and revenues, pointing out additional unexpected
costs. The marble and construction are the most significant expenses. Currently, the total cost of the
project is expected to be $196,379. Haydon is the construction company that has been providing estimates
for this project; they are giving the Anthem Veterans Memorial discounted pricing by piggybacking this
project with their Sonoran Boulevard project. Haydon has also agreed to give the ACC materials at cost and
has requested donations from some of their suppliers.
Treasurer Clower stated the project was estimated to cost $125,000 in August 2009. The figure was
updated in July 2010 to $150,000. Currently the total cost is estimated at $196,379. Originally, the Board
planned to offset the $125,000 total costs with revenue and would cover the difference out of the
Enhancement Fund. Right now, there is a total of $125,000 that will need to come out of the Enhancement
Fund. Treasurer Clower suggested changing the original motion from November 2009 because the
situation has changed since then.
It was also suggested to send out an RFP for construction. Mr. Tucker stated the cost benefits the ACC is
receiving from Haydon and asked for the Board’s approval to move forward with securing a contract with
Haydon.
Director Boates made a motion to direct staff to review the prior minutes and consider making a
new proposal regarding the Anthem Veterans Memorial to adjust funding at an upcoming Board
meeting. Treasurer Clower seconded. Discussion took place. Residents questioned the committee not
sending the construction project out for an RFP for a cost comparison. It was also suggested to cut back on
some costs, such as the security system. Voting took place. The motion passed unanimously.
Director Boates made a motion to authorize staff to present a draft contract from Haydon with final
figures to the Board at the April 2011 Board meeting. Director Pointer seconded. Discussion took
place. Voting took place. The motion passed unanimously.

Open Session Minutes
March 23, 2011
C. PUBLIC SAFETY COMMITTEE – Tom Johnson presented the 2011 Work Program on behalf of the Public
Safety Committee. Key items on their program include reviewing quarterly posse reports; developing a
proposed agreement outlining the operations and maintenance of the speed monitor trailers; developing
motor scooter regulations; evaluating the “safe routes to schools plan” for possible implementation;
developing a plan to be proactive with the current graffiti problem; and assisting Anthem Neighborhood
Watch, Firewise, and the Daisy Mountain Fire District with collaborative efforts. Secretary Wrinkle made
a motion to approve the Public Safety Committee 2011 Work Program. Director Pointer seconded.
Voting took place; the motion passed unanimously.
D. COMMUNITY PLANNING AND DEVELOPMENT – Ron French presented the 2011 Work Program on behalf
of the Community Planning and Development Committee. Key items on their program include working
with staff and the community in developing and recommending a Community Master Plan; developing and
recommending guidelines for the use of the community enhancement fund; and aiding the ACC in pursuing
recommendations of the Swaback Partners plan. Director Boates inquired if the committee had plans to
designate parking for the hiking trails in the community. Mr. French responded by stating the committee
will investigate this. Director Jerich made a motion to approve the Community Planning and
Development Committee 2011 Work Program. Secretary Wrinkle seconded. Voting took place; the
motion passed unanimously.
OLD BUSINESS
A. CONSIDERATION OF ESTABLISHMENT OF 501(C)(3) ENTITY
Ms. Kollings stated two approaches for facilitating tax exempt treatment of the Veterans Memorial project
are currently in review by ACC staff. Donations are encouraged to support the effort. Funds contributed to
the project thus far go toward its construction and maintenance. The Veterans Memorial Committee will be
better able to attract major corporate donations if a 501(c)(3) is in place. Options include applying to the
IRS for a separate entity with 501(c)(3) status or entering a memorandum of understanding with an
outside existing 501(c)(3) Fiscal Sponsor to collect contributions and maintain the project. The most
common types of 501(c)(3) organizations are charitable, educational, and religious. The Veterans
Memorial project would be classified as charitable within the scope “erection or maintenance of public
buildings, monuments or works”.
Treasurer Clower made a motion to apply to the IRS for a separate entity with 501(c)(3) status.
Secretary Wrinkle seconded. Discussion took place. Mr. Sahl stated donations received would be
retroactive to the date of the application. Ms. Kollings stated the ACC would also be able to apply for grants
under a 501(c)(3) status. Voting took place; the motion passed unanimously. Director Boates stated
under a 1023 application, the ACC would have global purpose. He then volunteered to work with staff to
complete and submit the necessary paperwork.
B. CONSIDERATION OF BID AND PROFESSIONAL SERVICES PROCUREMENT POLICY RESOLUTION
Ms. Kollings asked the Board to consider a resolution that sets forth policies and expectations for bidding
and procurement of professional services. The intent of the policy is to ensure a competitive bidding
process for large-scale projects and to guard against favoritism, improvidence, extravagance, fraud, and
corruption, as well as to secure the highest quality craftsmanship at the lowest price practicable. Highlights
of the policy include emphasizing that bid awards are made on the basis of quality, price, performance, and
past experience, and not automatically guaranteed to someone because of their past or existing
relationship with the ACC or past bids received; the policy is mandatory for all ACC projects over the
amount of $50,000, and may be used for smaller scale projects as directed by management; the policy gives
the Board the authority to waive the bidding process; and the policy includes language allowing for
purchases without bidding in cases of emergency as approved by the Board.
Treasurer Clower made a motion to approve the Bid and Professional Services Procurement Policy
as written, Director Pointer seconded. Voting took place; the motion passed unanimously.
NEW BUSINESS
A. CONSIDERATION OF THE ARIZONA SOLAR CHALLENGE RESOLUTION

Mr. Shearer presented to the Board a resolution to support the goals of the Arizona Solar Challenge to
promote Anthem’s participation and to strive to achieve designation as an Arizona Solar Community. Ms.
Toni Bouchard, State Director for Arizona SmartPower, stood before the Board to explain the Challenge and
answer questions. AZ SmartPower is a non-profit organization funded by Arizona Public Service (APS).
Currently there are two pilot areas, Flagstaff and the Sunnyslope community in Phoenix. The purpose of
this challenge is to promote clean energy as well as energy efficiency. Often times, residents are confused
about solar contractors; there is not an established, trusted brand. Participation in the AZ Solar Challenge
would allow Anthem residents to receive the services of a Solar Coach, at no cost, to help them evaluate the
costs and benefits of investing in solar technology for their homes. The Solar Coach is an independent solar
expert who does not install equipment, sell equipment or take fees or commissions from installers. The
Coach’s primary purpose is to help homeowners make informed decisions by taking the guesswork out of
going solar. Participation in the Solar Challenge provides the opportunity for Anthem to be designated as
an AZ Solar Community, if 5% of the owner-occupied homes in Anthem install solar electric or solar hot
water by 2015.
Treasurer Clower made a motion to adopt the Arizona Solar Challenge Resolution as written, Vice
President Copen seconded. Voting took place; the motion passed unanimously.
B. CONSIDERATION OF AGENDA FORMATION RESOLUTION
Ms. Kollings presented for the Board’s consideration a resolution that sets forth a policy for formation and
adoption of the agendas for Board meetings. The policy delegates the responsibility for agenda formation
to the CEO, but final approval and adoption of the agenda takes place by the Board at the start of each
meeting.
Director Boates made a motion to approve the resolution regarding formation of agendas as
written, Treasurer Clower seconded. Voting took place; the motion passed unanimously.
C. NON-RESIDENTIAL PROPERTIES COMMITTEE CHARTER DISCUSSION
Treasurer Clower made a motion to amend the Non-Residential Properties Committee charter
striking the work “five” from the first line under Committee Membership and to direct staff to
modify the remainder of the charter to balance the member terms. Vice President Copen seconded.
Discussion took place. This modification lifts the limitation of five members for this committee. Vice
President Copen made a motion for the Board to postpone the motion on the floor until a future
Board meeting, Director Boates seconded. Voting took place; the motion to postpone passed
unanimously.
ADJOURNMENT
There being no further business to discuss, the meeting adjourned at 8:47p.m.
Respectfully Submitted,
Stephanie Ditner
On Behalf of the
Anthem Community Council
Board of Directors