Robert Clack School Leisure Centre

Robert Clack School Leisure Centre
Children’s Party Booking Form
Hirer’s Name: Date of Party:
Address: Child’s Name:
Child’s Age:
Postcode: Number Attending:
Tel No: Mobile No:
Medical Problems/ disabilities:
It is advisable to ask parents to collect children 5 minutes before the end
of the party to ensure there is no overrun.
Party Activity Activity Times Food Times
Additional Requirement:
Start Time Finish
Time
Start Time Finish
Time
I hereby make application for the children’s party option at the times stated above
and upon such application being granted, I undertake to pay the charge thereof in
full upon return of this form. I declare that I am of full age of 18 years and I
have read and understood the terms and conditions of hire overleaf and agree to
abide by them fully. Hirers Liability Insurance only, is included in the cost of
Children’s Parties.
Please be aware your party will be strictly between the times arranged.
Signed: Print: Date:
Office Use only:
Booking on computer
by:
Booking In Diary: Deposit Paid:
Staff Required: Contract number: Total Cost:

Robert Clack School Leisure Centre
Terms & conditions of Hire- Children’s Parties
1. Bookings will only be accepted when all sections of the booking form have been completed and the
terms and conditions agreed to.
2. All bookings and charges are subject to review at any time.
3. The Centre reserves the right to cancel at any time, particularly in the event of a special
function.
4. H.M. Customs and Excise regulations regarding VAT will apply to all bookings.
5. Children’s parties are covered by the Centre’s Hirer’s Liability Insurance. We draw your attention
to the centre’s statement on insurance for hirers.
6. A group wishing to hire the facilities must nominate one person to act on it’s behalf. The booking
form and any further correspondence must be signed by the nominated person as hirer who will be
responsible for payment of the fees payable in respect of the hiring. Any subsequent charges or
requests for the same can only be done in writing by the nominated person.
7. The hirer must be over 18 years of age and shall be the person by whom the form of application is
signed. Such person shall be responsible for the payment of the fees payable in respect of hiring
and for the observance and performance in all respects of the conditions and stipulations herein
contained.
8. Hirers are liable for the good behaviour of persons attending their events. All breakage’s or
damages to the fabric of the building or to Centre equipment will be charged for and any necessary
legal proceedings will be undertaken.
9. Any application for grant aid is the sole responsibility of the hirer. The Centre cannot accept
such bookings which are dependant on grant aid being given until such applications have been
approved and the amount to be grant aided confirmed.
10. All cash payments can only be substantiated by production of an official till receipt.
11. The booking time will include any setting up and breaking down of equipment required for
changeovers.
12. Any equipment brought into the centre must be covered by the owner’s own insurance.
13. In order for an event booking to be accepted full payment must be paid at the time of the booking.
14. Cancellation must be in writing and cancellation charges are as follows:-
Cancellation more than 30 days prior to the event- the centre will arrange for 75% of the t
total cost to be refunded within 28 days of receipt of the cancellation letter.
Cancellation between 29 and 14 days prior to the event- centre will arrange for 50% of the
total cost to be refunded within 28 days of the receipt of the cancellation letter.
Cancellation less than 14 days before the event- full fee will be retained.
15. If, in the judgement of the Centre, additional security personnel are needed to patrol the event,
such personnel will be engaged and recharged for the event. The hirer will be advised of costs as
soon as practical.
16. The hirer must ensure that the person(s) responsible for the letting are familiar with the
emergency procedures and have due regard for their general responsibilities for the health,
welfare and safety of the public throughout the duration of the letting.
17. Robert Clack takes no responsibility for any damage or loss of property or clothing sustained
during the event.