Library Board - Pierce County Home Page

MEETING MINUTES
LIBRARY BOARD – MARCH 9, 2009
Dorothy Ahlgren, President, called the meeting to order at 4 PM. Other members present
were Sandra Weix, Paul Barkla, Connie Binkowski, Charlie Cassler, Tom Gunderson,
and Sandy Lorenz. Librarian, Joanne Baier, was also present.
Barkla and Lorenz moved to approve the December 2008 minutes and the motion carried.
Joanne provided a review of the monthly vouchers and YTD totals. Vouchers approved
for payment on a motion from Gunderson and Binkowski.
The librarians report included:
1. Review of the annual report for the DPI
2. Review of the BBM meeting and planning for MORE conversion this year
3. 20,378 recycling brochures for SWD counted, sorted into 55 tubs and driven to
the new post office.
4. Review of meeting with the IFLS Director on the “state of libraries in Pierce
Count.”
5. Reviewed legal requirements for BBM service, staff and department with IFLS.
6. Children’s catalog in progress for summer mailing/distribution.
7. Permanent ad placed in the Senior newsletter advertising BBM
8. Director’s vacation schedule given.
The Board convened into closed session pursuant to #19.83(1) (c) WI. Statutes for the
purpose of considering employment, promotion, compensation or performance evaluation
data of any public employee over which the governmental body has jurisdiction or
exercises responsibility: Performance evaluation for Librarian on a motion from Barkla
and Gunderson. Roll call vote: Weix/yes - Barkla/yes - Binkowski/yes – Cassler/yes –
Gunderson/yes – Ahlgren/yes – Lorenz/yes. Motion carried, and Joanne left the room.
Committee returned to open session with roll call vote: Weix/yes - Barkla/yes -
Binkowski/yes – Cassler/yes – Gunderson/yes – Ahlgren/yes – Lorenz/yes. Motion
carried, Joanne returned to the meeting. Motion from Gunderson/Binkowski to indicate
Joanne exceeds standards and her evaluation papers be sent to the personnel department
for further action. Joanne listed her goals for 2009 and signed the evaluation forms.
No further business, the meeting adjourned.
Respectfully submitted by,
Sandra Weix (notes during closed session) and Joanne Baier, Librarian

MEETING MINUTES
LIBRARY BOARD – AUGUST 3, 2009
President, Dorothy Ahlgren, called the meeting to order at 4:10 PM in the EOC meeting room of
the Court House. Other members present were Sandy Lorenz, Sandra Weix, Connie Binkowski,
and Tom Gunderson. Members absent were Paul Barkla and Charlie Cassler. Librarian, Joanne
Baier, was also present.
The March meeting minutes were approved on a motion from Gunderson and Binkowski. The
treasurer’s report was approved on a motion from Weix and Lorenz.
Joanne explained the 2010 budget proposal in detail with no action taken. The librarian’s report
included an update on the conversion of the computer records to the IFLS’ MORE automated
catalog.
Earlier today, Joanne met with the Administrative Specialist, Sandra Langer, per County Board
chair, Paul Barkla’s, request. Due to the Librarian’s retirement, the Library Board needs to make
a recommendation regarding that position as well as the Board’s intention for the future of the
library service.
The PCLB has been discussing and considering both issues since Joanne announced her
intentions last year. The discussion continued this afternoon with specifics forthcoming and
Joanne was directed to outline these in papers addressed to the Finance & Personnel (F&P)
committee. Prior to their distribution, Joanne will mail a draft to the PCLB for input. The PCLB
will then hold a special meeting on Monday August 24 – at 3:30 PM – in the EOC room to take
action on the papers.
Gunderson gave a brief update of activities at the System level and reports from the public
library representatives were also heard. Many activities abound at the libraries during the
summer months.
Future agenda items include the PCLB’s recommendation to the F&P committee. Meeting
adjourned at 5:05 PM.
Next meeting: NOTE TIME CHANGE****
MONDAY, AUGUST 24 – 3:30 PM – EOC MEETING ROOM – COURT HOUSE.
Respectfully submitted,
Joanne Baier, Librarian
APPROVED 8/24/09

MEETING MINUTES
LIBRARY BOARD – AUGUST 24, 2009
President, Dorothy Ahlgren, called the meeting to order at 3:30 in the EOC meeting room of the
Court House. Other members present were Sandy Lorenz, Connie Binkowski, Sandra Weix,
Tom Gunderson, Paul Barkla and Charlie Casler. Librarian, Joanne Baier was also present as
was Administrative Assistant Sandy Langer.
The August 3 meeting minutes were approved on a motion by Gunderson and Lorenz.
Discussion ensued on the Library Board’s recommendation to the Finance & Personnel
Committee. After considerable discussion – both pro and con – the board approved the
recommendation and accompanying papers on a motion from Barkla and Gunderson.
Barkla moved and Binkowski seconded the 2010 proposed budget and the motion carried.
The next meeting of the PCLB will be Monday September 14. *(CANCELLED)
Meeting adjourned at 4:20 PM.
Respectfully submitted,
Joanne Baier, Librarian
11/2/09 APPROVED PCLB
“Reading gives us someplace to go when we have to stay where we are.”
Mason Cooley

Pierce County Library Service
Joanne Baier, Librarian 715-639-5955
110 So. Main St. – P.O. Box 115 Piercebbm@ifls.lib.wi.us
Elmwood, WI 54740-0115
MEETING MINUTES
LIBRARY BOARD – November 2, 2009
President Dorothy Ahlgren called the meeting to order at 4 PM in the County Board Room of the Courthouse.
Members present were Sandra Weix, Connie Binkowski, Tom Gunderson, and Sandy Lorenz. Librarian, Joanne
Baier, was also present. Paul Barkla and Charlie Casler were absent.
The minutes of the August 24 meeting were approved on a motion from Connie and Tom. The Treasurer’s
report was approved on a motion from Tom and Sandra.
The amazingly good news from the October 5 th Finance Committee meeting where they moved to continue the
BBM program was reported by Joanne along with a review of her presentation. She expressed her extreme
gratitude to the committee for their continued discernment regarding our county library service.
The librarian’s report also included an update on the MORE system and an astonishing fact that 125 unique
items from our BBM collection were requested by other libraries during the past month. This is above the
circulation to the books-by-mail patrons, again proving the BBM collection is a viable and valuable collection.
Joanne also outlined the steps she is taking with Dawn before Joanne retires:
1. Learning the steps to process vouchers
2. Reviewing monthly expenditure reports
3. Track the budget using EXCEL
4. Update Dawn’s detailed job manual
5. Outline Dawn’s tasks for 2010 to include making connections with the ADRC and Community Health to
advertise our BBM program to the elderly, homebound and disabled
6. Work with the newspapers for a possible flyer for inclusion in the shoppers to advertise the program in
2010
7. Establish a monthly reporting system to the library board
8. Listing goals on Dawn’s yearly evaluation form.
Tom informed the PCLB that IFLS is facing a shortfall this year and as a result, they will move their BBM
program into their building in EC to save rent money as well as decreasing funding in other line items.
The public libraries continue to be active with story hour programs, English classes for Spanish speaking
individuals, movies, computer classes, exhibits, and so on.
The PCLB discussed the responsibilities of the PCLB in 2010. Joanne asked them to continue their dedicated
service to the library and Pierce County by remaining on the library board. Because of concerns expressed
previously by Paul Barkla, Joanne checked with IFLS and they checked with DPI, confirming the fact that
Library Board directly supervises the staff. Therefore, at the Finance meeting, Joanne offered her name for
consideration and appointment to the library board. The PCLB approved this action and Joanne will complete
the paperwork.

Joanne submitted her letter of retirement and with no other business, the PCLB decided not to meet in
December. Joanne will call a meeting when necessary in 2010, and Dawn will provide monthly updates to the
full board. The meeting was adjourned.
Respectfully submitted,
Joanne Baier, Librarian
4/5/2010 PCLB approved.
“Reading gives us someplace to go when we have to stay where we are.”
Mason Cooley