Alalneda County Sheriff's Office GregoryJ. Ahern, Sheriff - Alameda ...

May 2,2011
Honorable Board of Supervisors
County Administration Building
]221 Oak Street, Room 536
Oakland, CA 94612
Dear Board Members:
Alalneda County Sheriff's Office
Lakeside Plaza, 1401 Lakeside Drive, 12 lh Floor, Oakland, CA 94612-430S
GregoryJ. Ahern, Sheriff
Director ofEmergeney Services
Coroner - Marshal
AGENDA__ May 24,2011
SUBJECT: ACCEPTANCE OF CONTRACT WITH THE CITY AND COUNTY OF
SAN FRANCISCO TO PROVIDE CRlME LAB ANALYSIS
RECOMMENDATION:
It is respectfully requested that your Honorable Board authorize the President of the Board of
Supervisors to sign an agreement between the Alameda COWlty Sheriff's Office (ACSO) and the
City and County of San Francisco for the Sheriffs Office Crime Lab to provide analysis of
controlled substances in the amount 0[$610,500 for the period ofone year beginning March 01,
2011 to February 29, 2012.
DISCUSSION/SUMMARY:
In March of2010, the Alameda County Sheriffs Office Crime Laboratory began analyzing
controlled substance samples for the San Francisco Police Department after the controlled
substance unit of their crim.e laboratory was closed do\Vll due to serious allegations of missing
drug evidence and employee misconduct. As a result, the San Francisco Police Department has
requested the assistance of the Alameda County Sheriffs Office Crime Lab in the required
testing of narcotic evidence in criminal cases. The ACSO Crime Lab was selected based on our
reputation and accreditation.
The contract established to perfonn this service has since expired. Subsequently, a new contract
has been established to continue perfonning this service for one additional year with an option
for a one year renewal. The contract value is set at $610,500 per year, which will cover
necessary operational costs for the Sheriff's Office to ensure contractual obligations are met.
While the Crime Lab is a discretionary service, a regional need exists for these services as
evidenced by the recent events in San Francisco. The contract has been approved by the Acting
Police Chief of San Francisco, Ci ty Attorney and our County Counsel and Risk Management.

Honorable Board of Supervisors
May 2, 2011
Page 2
FINANCING:
This action will not increase net County cost in FY 2010-2011 or in future years.
Respectfully submitted,
Gregory J. Ahem
Sheriff-Coroner
GJA:MMM:mmm
cc: Susan Muranishi, County Administrator

3. Effective Date of Agreement. This Agreement shall become effective when the Controller
has certified to the availability of funds and Contractor has been notified in writing.
4. Services Contractor Agrees to Perform. The Contractor agrees to perform the services
provided for in Appendix A, "Services to be Provided by Contractor," attached hereto and
incorporated by reference as though fully set forth herein.
S. Compensation. In no event shall the amount ofthis Agreement exceed $610,500 (six
hundred, ten thousand, five hundred dollars). The breakdown of costs and the invoicing schedule
associated with this Agreement appears in Appendix B, "Calculation ofCharges," attached hereto and
incorporated by reference as though fully set forth herein. No charges shall be incurred under this
Agreement nor shall any payments become due to Contractor until reports, services, or both, required
under this Agreement are received from Contractor and approved by the Department, in its sole
discretion, as being in accordance with this Agreement. City may withhold payment to Contractor in
any instance in which Contractor has failed or refused to satisfy any material obligation provided for
under this Agreement. In no event shall City be liable for interest or late charges for any late
payments.
6. Guaranteed Maximum Costs. The City's obligation hereunder shall not at any time exceed
the amount certified by the Controller for the purpose and period stated in such certification. Except
as may be provided by laws governing emergency procedures, officers and employees ofthe City are
not authorized to request, and the City is not required to reimburse the Contractor for, Commodities
or Services beyond the agreed upon contract scope unless the changed scope is authorized by
amendment and approved as required by law. Officers and employees ofthe City are not authorized
to offer or promise, nor is the City required to honor, any offered or promised additional funding in
excess ofthe maximum amount offunding for which the contract is certified without certification of
the additional amount by the Controller. The Controller is not authorized to make payments on any
contract for which funds have not been certified as available in the budget Or by supplemental
appropriation..
7. Payment; Invoice Format. Invoices furnished by Contractor under this Agreement must be
in a fonn acceptable to the Controller, and must include a unique invoice number. All amounts paid
by City to Contractor shall be subject to audit by City. Payment shall be made by City to Contractor
at the address specified in the section entitled ''Notices to the Parties."
8. Submitting False Claims; Monetary Penalties. Pursuant to San Francisco Administrative
Code §21.35, any contractor, subcontractor or consultant who submits a false claim shall be liable to
the City for the statutory penalties set forth in that section. The text of Section 21.35, along with the
entire San Francisco Administrative Code is available on the web at
http://www.municode.com/Librarylel ientCodePage.aspx?c1ientID=4201. A contractor, subcontractor
or consultant will be deemed to have submitted a false claim to the City ifthe contractor,
subcontractor or consultant: (a) knowingly presents or causes to be presented to an officer or
employee ofthe City a false claim or request for payment or approval; (b) knowingly makes, uses,
or causes to be made or used a false record or statement to get a false claim paid or approved by the
City; (c) conspires to defraud the City by getting a false claim allowed or paid by the City; (d)
knowingly makes, uses, or causes to be made or used a false record or statement to conceal, avoid, or
decrease an obligation to payor transmit money or property to the City; or (e) is a beneficiary of an
inadvertent submission ofa false claim to the City, subsequently diseQvers the falsity ofthe claim,
and fails to disclose the false claim to the City within a reasonable time after discovery ofthe false
claim.
9. Left blank by agreement of the parties. (Disallowance)
10. Taxes
P-500 (5-10) 20f76 March 1, 20 11

a. Payment ofany taxes, including possessory interest taxes and California sales and use
taxes, levied upon or as a result of this Agreement, or the services delivered pursuant hereto, shall be
the obligation of Contractor.
b. Contractor recognizes and understands that this Agreement may create a "possessory
interest" for property tax purposes. Generally, such a possessory interest is not created unless the
Agreement entitles the Contractor to possession, occupancy, or use of City property for private gain.
If such a possessory interest is created, then the following shall apply:
1) Contractor, on behalfofitselfand any permitted successors and assigns,
recognizes and understands that Contractor, and any penniried successors and assigns, may be subject
to real property tax assessments 00 the possessory interest;
2) Contractor, on behalf of itself and any permitted successors and assigns,
recognizes and understands that the creation, extension, renewal, or assignment of this Agreement
may result in a "change in ownership" for purposes of real property taxes, and therefore may result in
a revaluation ofany possessory interest created by this Agreement. Contractor accordingly agrees on
behalfof itselfand its pennitted successors and assigns to report on behalf ofthe City to the County
Assessor the information required by Revenue and Taxation Code section 480.5, as amended from
time to time, and any successor provision.
3) Contractor, on behalfofitselfand any permitted successors and assigns,
recognizes and understands that other events also may cause a change ofownership ofthe possessory
interest and result in the revaluation of the possessory interest. (see, e.g., Rev. & Tax. Code section
64, as amended from time to time). Contractor accordingly agrees on behalf of itself and its pennitted
successors and assigns to report any change in ownership to the County Assessor, the State Board of
Equalization or other public agency as required by law.
4) Contractor further agrees to provide such other information as may be
requested by the City to enable the City to comply with any reporting requirements for possessory
interests that are imposed by applicable law.
11. Payment Does Not Imply Acceptance of Work. The granting of any payment by City, or
the receipt thereof by Contractor, shall in no way lessen the liability ofContractor to replace
unsatisfactory work, equipment, or materials, although the unsatisfactory character of such work,
equipment or materials may not have been apparent or detected at the time such payment was made.
Materials, equipment, components, or workmanship that do not conform to the requirements of this
Agreement may be rejected by City and in such case must be replaced by Contractor without delay.
12. Qualified Personnel. Work under this Agreement shall be perfonned only by competent
personnel under the supervision ofand in the employment of Contractor. Contractor will comply
with City's reasonable requests regarding assignment of personnel, but all personnel must be
supervised by Contractor. Contractor shall commit adequate resources to complete the project within
the project schedule specified in this Agreement.
13. Responsibility for Equipment. City shall not be responsible for any damage to persons or
property as a result ofthe use, misuse or failure ofany equipment used by Contractor, or by any of its
employees, even though such equipment be furnished, rented or loaned to Contractor by City.
14. Independent Contractor; Payment of Taxes and Otber Expenses
a Independent Contractor. Contractor or any agent or employee of Contractor shall be
deemed at all times to be an independent contractor and is wholly responsible for the manner in which
it performs the services and work requested by City under this Agreement. Contractor or any agent or
employee of Contractor shall not have employee status with City, nor be entitled to participate in any
plans, arrangements, or distributions by City pertaining to or in connection with any retirement, health
P-500 (5-10) 3 of 76 March I, 20 II

or other benefits that City may offer its employees. Contractor or any agent or employee of
Contractor is liable for the acts and omissions of itself, its employees and its agents. Contractor shall
be responsible for all obligations and payments, whether imposed by federal, state or local law,
including, but not limited to, FICA, income tax withholdings, llilemployment compensation,
insurance, and other similar responsibilities related to Contractor's performing services and work, or
any agent or employee of Contractor providing same. Nothing in this Agreement shall be construed
as creating an employment or agency relationship between City and Contractor or any agent or
employee of Contractor. Any tenus in this Agreement referring to direction from City shall be
construed as providing for direction as to policy and the result ofContractor's work only, and not as
to the means by which such a result is obtained. City does not retain the right to control the means or
the method by which Contractor performs work under this Agreement.
b. Payment of Taxes and Other Expenses. Should City, in its discretion, or a
relevant taxing authority such as the Internal Revenue Service or the State Employment Development
Division, or both, determine that Contractor is an employee for purposes ofcollection ofany
employment taxes, the amounts payable under this Agreement shall be reduced by amounts equal to
both the employee and employer portions of the tax due (and offsetting any credits for amounts
already paid by Contractor which can be applied against this liability). City shall then forward those
amounts to the relevant taxing authority. Should a relevant taxing authority determine a liability for
past services perfomIed by Contractor for City, upon notification of such fact by City, Contractor
shall promptly remit such amount due Or arrange with City to have the amount due withheld from
future payments to Contractor under this Agreement (again, offsetting any amounts already paid by
Contractor which can be applied as a credit against such liability). A determination ofemployment
status pursuant to the preceding two paragraphs shall be solely for the purposes ofthe particular tax in
question, and for all other purposes ofthis Agreement, Contractor shall not be considered an
employee of City. Notwithstanding the foregoing, should any court, arbitrator, or administrative
authority detennine that Contractor is an employee for any other purpose, then Contractor agrees to a
reduction in City's financial liability so that City's total expenses under this Agreement are not
greater than they would have been had the court, arbitrator, or administrative authority determined
that Contractor was not an employee.
15. Insurance
a. Without in any way limiting Contractor's liability pursuant to the "Indemnification"
section ofthis Agreement, Contractor must maintain in force, during the full tenn ofthe Agreement,
insurance in the following amounts and coverages:
1) Workers' Compensation, in statutory amounts, with Employers' Liability
Limits not less than $1,000,000 each accident, injury, or illness; and
2) Commercial General Liability Insurance with limits not less than $1,000,000
each occurrence Combined Single Limit for Bodily Injury and Property Damage, including
Contractual Liability, Personallnjury, Products and Completed Operations; and
3) Commercial Automobile Liability Insurance with limits not less than
$},OOO,OOO each occurrence Combined Single Limit for Bodily Injury and Property Damage,
including Owned, Non-Owned and Hired auto coverage, as applicable.
4) Professional liability insurance, applicable to Contractor's profession, with
limits not less than $3,000,000 for each claim with respect to negligent acts, errors or omissions in
connection with professional services to be provided under this Agreement.
b. Commercial General Liability and Commercial Automobile Liability Insurance
policies must be endorsed to provide;
P-500 (5-10) 40f76 March 1,2011

I) Name as Additional Insured the City and County of San Francisco, its Officers,
Agents, and Employees.
2) That such policies are primary insurance to any other insurance available to the
Additional Insureds, with respect to any claims arising out of this Agreement, and that insurance
applies separately to each insured against whom claim is made or suit is brought.
c. Regarding Workers' Compensation, Contractor hereby agrees to waive subrogation
which any insurer ofContractor may acquire from Contractor by virtue of the payment ofany loss.
Contractor agrees to obtain any endorsement that may be necessary to effect this waiver of
subrogation. The Workers' Compensation policy shall be endorsed with a waiver ofsubrogation in
favor of the City for all work performed by the Contractor, its employees, agents and'subcontractors.
d. All policies shall provide thirty days' advance written notice to the City of reduction or
nonrenewal of coverases or cancellation of coverages for any reason. Notices shall be sent to the City
address in the ''Notices to the Parties" section.
e. Should any of the required insurance be provided under a claims-made form,
Contractor shall maintain such coverage continuously throughout the term oftrus Agreement and,
without lapse, for a period of three years beyond the expiration of this Agreement, to the effect that,
should occurrences during the contract term give rise to claims made after expiration of the
Agreement, such claims shall be covered by such claims-made policies.
£. Should any of the required insurance be provided under a fonn ofcoverage that
includes a general annual aggregate limit or provides that claims investigation or legal defense costs
be included in such general annual aggregate limit, such general annual aggregate limit shall be
double the occurrence or claims limits specified above.
g. Should any required insurance lapse during the term of this Agreement, requests for
payments originating after such lapse shall not be processed until the City receives satisfactory
evidence of reinstated coverage as required by this Agreement, effective as of the lapse date. If
insurance is not reinstated, the City may, at its sale option, tenninate this Agreement effective on the
date of such lapse ofinsurance.
h. Before commencing any operations under this Agreement, Contractor shall furnish to
City certificates ofinsurance and additional insured policy endorsements with insurers with ratings
comparable to A-, vm or higher, that are authorized to do business in the State of California, and that
are satisfactory to City, in fonn evidencing all coverages set forth above. Failure to maintain
insurance shall constitute a material breach of this Agreement.
L Approval of the insurance by City shall not relieve or decrease the liability of
Contractor hereunder.
j. Ifa subcontractor will be used to complete any portion ofthis agreement, the
Contractor shall ensure that the subcontractor shall provide all necessary insurance and shall name the
City and County of San Francisco, its officers, agents and employees and the Contractor listed as
additional insureds.
16. Indemnification.
a. The City agrees to defend, indemnify and hold harmless the Contractor, its officers,
employees and agents, from any and all acts, claims, liabilities and losses by whomever asserted
arising out of acts or omissions of the City in the performance of the scope of work and all other
obligations under this Agreement except those arising by reason of the negligence of the Contractor,
its officers, employees and agents.
P-500 (5-10) 50f76 March 1,2011

I) The reasonable cost to Contractor, without profit, for all services and other
work City directed Contractor to perform prior to the specified tennination date, for which services or
work City has not already tendered payment. Reasonable costs may include a reasonable allowance
for actual overhead, not to exceed a total of 10% ofContractor's direct costs for services or other
work. Any overhead allowance shall be separately itemized. Contractor may also recover the
reasonable cost ofpreparing the invoice.
2) A reasonable allowance for profit on the cost ofthe services and other work
described in the immediately preceding subsection (I), provided that Contractor can establish, to the
satisfaction ofCity, that Contractor would have made a profit had aU services and other work under
this Agreement been completed, and provided further, that the profit allowed shall in no event exceed
5% ofsuch cost.
3) The reasonable cost to Contractor ofhandling material or equipment returned
to the vendor, delivered to the City or otherwise disposed of as directed by the City.
4) A deduction for the cost ofmaterials to be retained by Contractor, amounts
realized from the sale of materials and not otherwise recovered by or credited to City, and any other
appropriate credits to City against the cost ofthe services or other work.
d. In no event shall City be liable for costs incurred by Contractor or any ofits
subcontractors after the termination date specified by City, except for those costs specifically
enumerated and described in the immediately preceding subsection (c). Such non-recoverable costs
include, but are not limited to, anticipated profits on this Agreement, post-termination employee
salaries, post-tennination administrative expenses, post-termination overhead or unabsorbed
overhead, attorneys' fees or other costs relating to the prosecution ofa claim or lawsuit, prejudgment
interest, or any other expense which is not reasonable or authorized Wlder such subsection (c).
e. In arriving at the amount due to Contractor under this Section, City may deduct: (1)
all payments previously made by City for work or other services covered by Contractor's final
invoice; and (2) any invoiced costs or expenses excluded pursuant to the immediately preceding
subsection (d).
f. City's payment obligation under this Section shall survive tennination ofthis
Agreement.
22. Rights and Duties upon Termination or Expiration
This Section and the following Sections oftrus Agreement shall survive tennination or
expiration ofthis Agreement:
8. Submitting false claims 24. Proprietary or confidential
infonnation of City
9. Disallowance 26. Ownership ofResults
10. Taxes 27. Works for Hire
II. Payment does not imply acceptance of 28. Audit and Inspection of Records
work
13. Responsibility for equipment 48. Modification ofAgreement.
14. Independent Contractor; Payment of 49. Administrative Remedy for
Taxes and Other Expenses Agreement Interpretation.
15. Insurance 50. Agreement Made in California;
Venue
16. Indemnification 51. Construction
17. Incidental and Consequential Damages 52. Entire Agreement
18. Liability of City 56. Severability
57. Protection ofprivate infonnation
P-500 (5-10) 80f76 March 1, 20 I J

27. Works for Hire. If, in connection with services performed W1der this Agreement, Contractor
or its subcontractors create artwork, copy, posters, billboards, photographs, videotapes, audiotapes,
systems designs, software, reports, diagrams, surveys, blueprints, source codes or any other original
works of authorship, such works of authorship shall be works for hire as defined under Title 17 of the
United States Code, and all copyrights in such works are the property ofthe City. If it is ever
determined that any works created by Contractor or its subcontractors under this Agreement are not
works for hire under U.S. law, Contractor hereby assigns all copyrights to such works to the City, and
agrees to provide any material and execute any docwnents necessary to effectuate such assignment.
With the approval ofthe City, Contractor may retain and use copies of such works for reference and
as documentation of its experience and capabilities.
28. Audit and Inspection ofRecords. Contractor agrees to maintain and make available to the
City, during regular business hours, accurate books and accounting records relating to its work under
this Agreement. Contractor will permit City to audit, examine and make excerpts and transcripts
from such books and records, and to make audits ofaU invoices, materials, payrolls, records or
personnel and other data related to all other matters covered by this Agreement, whether funded in
whole or in part under this Agreement. Contractor shall maintain such data and records in an
accessible location and condition for a period ofnot less than five years after final payment under this
Agreement or until after final audit has been resolved, whichever is later. The State ofCalifornia or
any federal agency having an interest in the subject matter ofthis Agreement shall have the same
rights conferred upon City by this Section.
29. Subcontracting. Contractor is prohibited from subcontracting this Agreement or any part of
it unless such subcontracting is frrst approved by City in writing. Neither party shall, on the basis of
this Agreement, contract on behalfofor in the name of the other party. An agreement made in
violation ofthis provision shall confer no rights on any party and shall be null and void.
30. Assignment. The services to be performed by Contractor are personal in character and
neither this Agreement nor any duties or obligations hereunder may be assigned or delegated by the
Contractor unless first approved by City by written instrument executed and approved in the same
manner as this Agreement
31. Non-Waiver ofRights. The omission by either party at any time to enforce any default or
right reserved to it, or to require performance ofany ofthe terms, covenants, or provisions hereofby
the other party at the time designated, shall not be a waiver ofany such default or right to which the
party is entitled, nor shall it in any way affect the right of the party to enforce such provisions
thereafter.
32. Earned Income Credit (EIC) Forms. Deleted because Contractor is a public entity.
33. Local Business Enterprise Utilization; Liquidated Damages. Deleted because Contractor
is a public entity.
34. Nondiscrimination; Penalties. Deleted because Contractor is a public entity.
35. MacBride Principles-Northern Ireland. Pursuant to San Francisco Administrative Code
§12F.5, the City and County ofSan Francisco urges companies doing business in Northern Ireland to
move towards resolving employment inequities, and encourages such companies to abide by the
MacBride Principles. The City and County of San Francisco urges San Francisco companies to do
business with corporations that abide by the MacBride Principles. f3y signing below, the person
executing this agreement on behalf of Contractor acknowledges and agrees that he or she has read and
understood this section.
36. Tropical Hardwood and Virgin Redwood Ban. Pursuant to §804(b) of the San Francisco
Environment Code, the City and County ofSan Francisco urges contractors not to import, purchase,
P-500 (5-10) 100[76 March 1,2011

Contractor ­ Alameda County, Sheriffs Office (ACSO) Crime Laboratory
Contractor's Team -
Capt. Neal Christensen, ACSO Crime Laboratory and Coroner's Bureau
Steven Hayes, ACSO Crime Laboratory Director and ACSO Project
Manager
Juan Gomez, Supervising Criminalist
David Chun, Supervising Criminalist
Ann Keeler, Criminalist III
Penny Ritter, Criminalist II
Marco Romo, Criminalist II
Elynne Salazar, Criminalist II
Jason Otis, Criminalist II
Other Definitions:
Agreement - The contract between the City and Contractor setting forth their
rights and duties regarding narcotics testing services for the SFPD, including any
appendices and amendments to that contract.
ACSO - Alameda County Sheriff's Office
ACSO Crime Lab - Alameda County Sherriff's Office Crime Laboratory
Chain of Custody ­ The documentary and/or electronic record identifying each
person who had custody of evidence, from the time it was seized to the time it
was brought into the courtroom.
Contractor ­ Alameda County, through its Sheriff's Office.
Contractor's Project Manager - The first point-of-contact for and with whom the
City has direct and consistent contact for work under the Agreement.
Controlled Substance ­ A drug or chemical substance whose possession and
use are controlled by law.
DEA - United States Drug Enforcement Agency.
Discovery Requests ­ Pretrial disclosures of documents relevant to a criminal
case; enables one side in a litigation to elicit information from the other side
concerning the facts in the case.
District Attorney ­ The San Francisco District Attorney, the official prosecutor
for the City and County of San Francisco, or attorneys in the District Attorney's
Office.
SFPD or Department ­ San Francisco Police Department.
p-soo (5-10) 180f76 March 1,2011

3. PROJECT APPROACH
3.1 Project Staffing: The City, in its sale discretion, has the right to approve or
disapprove Contractor's personnel assigned to perform the services under this
Agreement at any time throughout the term of this Agreement. In the event the City
should disapprove any of the Contractor's personnel, the Contractor shall have the right
to adjust the forensic analysis turn-around time from five (5) business days to eight (8)
business days for a minimum of thirty (30) calendar days but not to exceed ninety (90)
calendar days to make staffing adjustments and hire new personnel during this window
where the required turnaround time is eight (8) business days, an excessive backlog
discount, as described in Appendix B-1, Calculation of Charges, is still fUlly in effect.
The City shall have the right to review the qualifications of any new personnel proposed
by the Contractor. Any change to Contractor's personnel must be approved in writing by
the City at least fourteen (14) calendar days in advance of assignment of such personnel
by the Contractor. Such approval by the City shall not be unreasonably withheld.
The Contractor shall maintain the staffing levels necessary to address a maximum
caseload of approximately 5,000 cases annually and meet the required five (5) business
day turnaround time for testing evidence samples. Staffing level considerations shall
include both overall staffing for controlled substance testing and daily staffing at the lab
to conduct controlled substance testing.
Per ACSO Crime Laboratory policy, if there is any question regarding the reliability or
accuracy of any casework or test result, Contractor shall notify the SFPD and the District
Attorney of the potential for concern immediately and not longer than two (2) calendar
days of becoming aware of the concern. Contractor shall ensure that the employee
concerned is afforded remedial training and not assigned casework under this
Agreement during the period of training.
Contractor shall not permit any employee with potential Brady material to perform
services under this Agreement without written approval from the SFPD and District
Attorney. Potential Brady material is information known to Contractor about misconduct
or credibility issues of an employee that the District Attorney may be required to disclose
in a criminal case under the requirements of Brady v. Maryland (1963) 373 U.S. 83. The
Contractor shall provide the District Attorney all relevant information required by Brady v.
Maryland as requested. For example, upon request from the District Attorney, the
Contractor shall provide response letters regarding an employee indicating "no
information relating to Brady v. Maryland" or "file motion under Evidence Code 1043."
3.2 Roles and Responsibilities: The Contractor's Project Manager shall manage
the Contractor's Team to ensure that it completes all work and obligations described in
this Agreement. The Contractor shall provide work products as outlined in Section 4,
Contract Work Plan. The SFPD Management Team reserves the right to require the
Contractor to provide additional supporting documentation of work and deliverables upon
request.
The SFPD Project Manager will provide oversight to ensure that the Contractor is
meeting staffing, timeline, budget, and work product requirements described in this
Agreement. The Project Manager will determine whether invoices are accurate and
acceptable to approve for payments in accordance with Appendix B, and will coordinate
all contract administration matters. The SFPD Management Team will make reasonable
efforts to resolve any problems or provide information requested by the Contractor
necessary to perform the services under this Agreement.
P-500 (5-10) 190f76 Marcil 1,2011

The Contractor shall maintain accreditation with ASCLD-LAB (or another accrediting
agency acceptable to the SFPD and District Attorney) and maintain a license from the
Drug Enforcement Administration (DEA) to maintain controlled substances for the term
of the Agreement. Upon request, Contractor shall provide documentation to SFPD and
District Attorney that verifies current accreditation and licensing compliance, including,
but not limited to, certificates, audits, and standards manuals.
3.3 Contract Management and Communications: The Project requires effective
project management, including communicating regarding the following topics, through a
weekly meeting between the Contractor and SFPD Project Manager.
• Effectiveness of processes
• Status of cases, incfuding any backlog in testing
• Problem-solving any issues related to SFPD case work
• Planning and/or monitoring workload
Contractor shall submit a written report each week to the SFPD Project Manager,
identifying any backlog (samples in which results have not yet been returned after the
five (5) business day turn-around time) in sample testing, stating the specific amount
currently backlogged. The report shall include the SFPD identification number, the date
Contractor received the sample and current status of testing.
4. CONTRACT WORK PLAN
The work plan will consist of three primary work tasks.
• The Contractor shall ensure proper chain of custody throughout transit of
substances and while under the control of the Contractor.
• The Contractor shall also perform comprehensive forensic analyses of the
samples for evidentiary purposes to identify chemical composition and name,
and other information needed for arrest and/or prosecution.
• Finally, the Contractor shall provide investigation and prosecution assistance,
including preparation, Proposition 115 interviews and in-person court testimony
as to the methodologies used and identification of the samples tested by
Contractor.
The Contractor shall regularly confer with SFPD as to the efficacy of processes and
workflow and work with SFPD to make improvements to processes and workflow
throughout the term of the Agreement.
Contractor shall test SFPD controlled substance evidence samples, and return the
samples and test results to the SFPD, within five (5) business days of receiving a
sample from SFPD.
P-500 (5-10) 200f76 March 1,2011

The estimated distribution of controlled substances over the course of one year is as
follows, but the City makes no claim as to actual distribution:
• Cocaine - 25%
• Methamphetamine - 10%
• Marijuana - 15%
• Heroin - 10%
• Pharmaceutical Products - 15%
• Remainder (LSD, MDMA, GHB, etc.) - 25%
A. TransportationlDelivery Protocol
The City is responsible for transporting controlled substances evidence samples
between the SFPD Property Unit and the ACSO Crime Laboratory. It shall provide at
least two lockboxes for secured transportation of controlled substance samples. Only
personnel in the SFPD Property Unit and ACSO Crime Lab Property Unit shall have
keystothelockboxes.
Standard Daily Procedure:
ACSO Crime Laboratory personnel shall place tested samples and results into a secured
lockbox by 0700 each weekday. The lockbox shall contain electronically-tagged
evidence envelopes, results, chain of custody documentation, and a manifest of
contents. City personnel shall pick up the lockbox at approximately 0700 each weekday
(excluding legal holidays).
City personnel shall then deliver that lockbox to the SFPD Property Unit at which time,
the SFPD Property Room personnel shall immediately open and verify the lockbox
contents with the manifest before allowing the courier to depart. SFPD personnel shall
immediately report any manifest discrepancies to the attention of the ACSO Crime
Laboratory Director and the SFPD Project Manager by no later than noon on the day of
the delivery. The parties shall make all reasonable efforts to resolve the discrepancy
within 24 hours.
After delivering the lockbox to the SFPD Property Unit, City personnel shall collect a
second secured lockbox containing samples ready for testing. Each evidence envelope
shall have an electronic tag identifying the case. SFPD personnel shall include a
manifest in the lockbox, identifying all evidence envelopes in the lockbox. City personnel
shall deliver the secured lockbox from the SFPD Property Unit to the ACSO Crime
Laboratory by approximately 0900 hours at which time Contractor shall immediately
open and verify the Jockbox contents with the manifest, before allowing the City
personnel to depart. Contractor shall immediately report any manifest discrepancies to
the attention of the ACSO Crime Laboratory Director and the SFPD Project Manager by
no later than noon on the day of the delivery. The parties shall make all reasonable
efforts to resolve the discrepancy within 24 hours.
Contractor's personnel shall log all evidence in the SFPD lockbox into the Crime
Laboratory's Laboratory Information Management System, and ensure each sample is
bar-coded and secured in the Crime Laboratory's secured evidence locker.
P-500 (5-10) 2lof76 March. 1, 20U

B. Forensic Analyses
The Contractor shall perform comprehensive ,forensic analyses of SFPD controlled
substance samples for evidentiary purposes to identify chemical composition and name
and other information necessary for arrest or prosecution.
This subtask includes the following activities:
The Contractor shall:
1. Prioritize Cases for Testing
Prioritize samples in a manner to ensure all court dates are met and a five
(5) business day turnaround time is maintained. Should this turnaround
time not be met and a backlog of 75 cases or.more accumulates, a
discount for an excessive backlog shall trigger, as described in Appendix
B-1, Calculation of Charges.
2. Perform Forensic Analyses
Maintain proper chain of custody while analyzing each sample within
each case provided by SFPD using standard best practice methodologies
for controlled substance analyses. Analysts shall complete the requested
work in a manner consistent with the Crime Laboratory Technical
Procedures, Quality Manual Standards, and relevant ACSO Departmental
General Orders, all of which are attached hereto as Appendix C and
incorporated by reference as if fUlly set forth herein. These forensic
analyses must include, but are not limited to, the following procedures:
• Documentation of condition of samples upon receipt.
• Weights of all samples are recorded.
• Screening tests are performed and documented.
• Confirmation tests are performed and documented.
• Quantity of material consumed in analysis is recorded.
• Samples are appropriately re-sealed and returned to secure
storage to prevent tampering, loss or contamination of evidence in
preparation for return to SFPD.
3. Produce Written Reports Including Fully Reviewable Data
Contractor shall produce a written report for each sample that includes,
but is not limited to, the following information:
• Case identifying numbers as provided by SFPD.
• Report of results and net weights of all samples analyzed in the
case. Average net weights shall be accepted when packaging is
manufactured commercially (e.g., small zip-seal bags) or the
packaging material is similar in size and capacity (e.g., "plastic
twists"). If a gross weight is provided, at least one sample should
be removed from its packaging, analyzed and a net weight
provided of that one item in addition to the gross weight.
• Demonstrated technical and administrative review of reports. The
Contractor shall conduct a technical and administrative review and
produce documentation of such review for each case clearly
outlining the tests performed, results and methodology.
P-500 (5-10) 22of76 Mafch 1,2011

The following documentation shall be provided to SFPD on a regular
basis, as determined by the SFPD Project Manager and described
herein:
a. Every other Friday in a two-week cycle, the SFPD Project
Manager may request an upcoming weekday for which Contractor
shall provide hard copies of all documentation requested below,
including but not limited to analysts' notes and instrumental data
for each case analyzed on that day. This request may not exceed
a total of ten percent (10%) of the cases in the two-week cycle.
b. Copy of analysts' notes that must include dates work was
performed, descriptions of samples as received, and descriptions
of analyses performed and the results of those analyses (including
any changes to packaging) - e.g., photographs, references to
published data for pharmaceutical identifiers, and recordings of
descriptions of morphological characteristics for cannabis.
c. Hard copy of all instrumental data (e.g., printed spectra and
ch ro mat09rams)
d. Results shall be returned to SFPD and the District Attorney's
Office in a manner which maintains the confidentiality of the
information, and is available by 12 PM on the next weekday (e.g.,
if SFPD request is for Thursday cases; Contractor shall provide
documentation by 12 PM the next day (Friday)).
e. Upon specific request, all cases shall be made available for SFPD
Project Manager review at Contractor's facility.
4. Provide Written Reports to SFPD and District Attorney
Contractor shall provide written reports described in section 3 above to
SFPD and District Attorney in electronic and hard copy formats. Hard
copy reports shall be provided in the lockbox. Electronic copy reports
shall be provided in the following manner: '
• Prior to the Contractor's establishing of an electronic web server,
the Contractor shall send electronic format reports via electronic
mail (e-mail).
• When Contractor establishes an electronic web server, the
Contractor shall post reports on the electronic web server
immediately upon completion of testing. Contractor shall provide
SFPD and District Attorney access to the location on the web
server that houses these reports.
C. Preparation and Court Proceedings
The Contractor shall make its personnel available for calls, emails or meetings with
SFPD or District Attorney personnel in conducting investigations or preparing for court
proceedings, Proposition 115 interviews, and in-person court testimony as to the
methodologies used and identification of samples tested by Contractor.
p-soo (5-10) 230f76 March 1,2011

Appendix B-1 - Calculation of Charges
In accordance with Section 5 of this Agreement, the Contractor's total compensation
under this Agreement is detailed below, inclusive of all costs and meetings required to
complete all work specified in Appendix A-1. In no event shall the total costs under this
Agreement exceed the amount provided in Section 5 of this Agreement.
Payment Requests and Insurance Documentation should be sent to:
San Francisco Police Criminalistics Laboratory
c/o Hall of Justice
850 Bryant Street
San Francisco, CA 94103
Attention: Lois Woodworth, Project Manager
Payments
The Contractor shall submit invoices to the SFPD Project Manager by not later than the
20 th day of each month, for work actually performed and services provided through the
last day of the preceding month. The Contractor shall submit invoices that include the
following data:
1. Actual evidence testing completed (number of exhibits tested), with results
received by the SFPD and the District Attorney.
2. Actual courier costs and documentation evidencing payment by Contractor for
those services; and
3. Any hours of testimony, linked to a specific case and identifying the SFPD or
District Attorney personnel with whom Contractor's personnel met.
Contractor shall provide any other documentation required by SFPD to verify services.
The cost for services is reflected in Table 1 to this AppendiX B. The estimated services
in that table (e.g., 5,000 cases, including approximately 1.6 exhibits per case, 100 hours
in court testimony, and courier service) shall not limit Contractor's obligation to provide
all services required under this Agreement for the term of the Agreement and within the
not to exceed amount provided in Section 5.
1) The City has accepted as satisfactory, in the City's sole and absolute discretion,
the services rendered by the Contractor to the City in accordance with this
Agreement; and
2) Insurance documentation is current in accordance with Section 15 of the
Agreement.
Discounts for Excessive Backlogs
Should a backlog of more than seventy-five (75) cases accumulate at any time during
the monthly billing period, SFPD shall impose a 15% discount on payments to the
Contractor for the billing period in which the backlog occurred, and shall continue to
impose the discount until Contractor has eliminated the backlog. Backlogged samples
are those that remain untested after the five (5) business day turn-around time. This
discount provision shall not waive any other rights or remedies available to City under
this Agreement or otherwise.
P-soo (5-10) 25006 March 1,2011

Table 1
Cost and Work Effort Estimate
Service
Provided
Testing of
Controlled
Substances
Cost per Unit
$75 per exhibit
Estimated
Caseload
5,000
cases
Testimony $105/hour 50 cases
Estimated
Rate per
Case
1.6 exhi bits
2 hours!
case
Estimated
Total
Workload
8,000
exhibits
Estimated
Total
Cost
$600,000
100 hours $10,500
TOTAL $610,500
P-500 (5-10) 260f76 March 1,2011

C. The incoming evidence will be logged into the Laboratory using the BEAST as
soon as possible. This is especially important for biological evidence.
Biological evidence must be logged and stored properly, as soon as possible,
and before the end of the workday. If logging of non-biological evidence
cannot be completed by the end of the workday, the evidence will be logged in
at the beginning of the next workday.
D. The Crime Laboratory Examination Report that is written following the
completion of the examinations will describe the receipt of evidence into the
Laboratory. Tlus description will include the date the evidence was received,
who received it, who delivered the evidence, and the number ofitems received.
Additionally, the Laboratory report wi II include a list of the evidence with a
description, as found on each package of evidence. However, the Controlled
Substance unit will be excluded from the requirement to list a verbatim
description from each package of evidence in the Crime Laboratory
Examination Report.
E. Evidence received into the Laboratory shall meet the following requirements for
packaging and labeling:
1. Evidence must be packaged inside a clean, new container having a preprinted
evidence-chain of custody stamp or label securely affixed. An
evidence container may be an envelope, bag, box, or can, depending on the
nature of the evidence. The use of plastic/polyester outer packaging is
discouraged. Large items may be wrapped in clean butcher paper and
labeled with an evidence chain ofcustody tag.
2. Evidence packages must be tape-sealed and initialed such that tampering
would be evident.
3. Evidence packages must be labeled with the submitting agency case
number.
4. Evidence packages must describe the contents. It is recommended that a
description of the location of where the item was found be included.
5. Evidence packages must have an intact chain of custody.
6. Sharp objects must be sealed within a ptfficture-proo[ container and
specially labeled to indicate such.
7. Drug evidence (except green plant material) must first be sealed into a heatsealable
polyester bag, and then placed in an appropriate outer evidence
package.
8. Green plant material should not be packaged in air-tight containers.
9. Firearms must be unloaded and rendered safe pdor to packaging. The
packaging must indicate that the fIrearm is unloaded.
10. Bloodstained or other "wet" evidence must be air-dried and packaged in
breathable containers.
P-500 (5-10) 280f76 Marcil 1,2011

F. While in the custody of the Crime Laboratory, evidence is located within a
secure faGility that has access limited to authorized personnel only.
When a conunon evidence locker is utilized for ovemight storage of evidence
the individual utilizing the locker shall sign and date the locker log and retain
personal possession of the locker key. When use of the locker is no longer
required, the key shaH be returned to the appropriate locker and the locker log
shall be updated to reflect that the key has been returned.
G. Following completion of the examinations, the evidence is tape sealed with
analyst's initials and date across the tape and processed through the
Laboratory's Infonnation Management System.
H. When evidence is released to the submitting agency, it shall be processed
through the Laboratory Information Management System, and an Evidence
Transfer Form (see attachment B and C) shaH be signed or initialed by the
Laboratory employee releasing the evidence and the courier accepting the
evidence. The Evidence Transfer Fonn or a copy shall be retained in the case
file. Evidence Transfer Forms related to controlled substance cases may be
kept in QseparQlejile under lite control ofllie Evidence Custodian.
P-500 (5-10) 290f76 March " 2011

ALAMEDA COUNTY
SHERIFF'S OFFICE
CRIMINALISTICS LABORATORY
POLICIES & PROCEDURES
CHAPTER: Properly and Evidence
Control
NUMBER: 3.02 I PAGES: lof2
RELATED ORDERS:
CALEA 84.1.2
Policy and Procedure 3.03, 3.05, 3.06,3.10
ISSUED DATE: 05/26/95
REVIEW DATE: 8125120 10
REVISION DATE: 9/1/2010
SUBJECT: Storage and Security
I. PURPOSE: To ensure that all evidence, while in the Crime Laboratory, is stored
within designated secure areas within a limited access facility.
II. POLICY: Administrative and physical security procedures ensure that evidence in
the custody ofthe Crime Laboratory is controlled, protected, and secured.
III. PROCEDURE:
A. Access to the Crime Laboratory is restricted to Crime Laboratory personnel and
limited, authorized support personnel. A visitors' register is maintained in the
reception area and visitors will be registered according to Crime Laboratory
Policy & Procedure 3.05. A Crime Laboratory staff member will escort visitors
while they are in the Laboratory.
B. During nonnal business hours, entrance to the Laboratory is through the center
door into the reception area of Room 228. Laboratory personnel occupy Room
228 at all times, during business hours. Visitors to the Laboratory shall not pass
beyond the reception area, without authorization, registration in the Visitors'
Register, and escort by a Laboratory staff member.
C. The doors that secure both ends of each internal Laboratory hallway are locked
at all times. Only authorized personnel have a key for these doors. The internal
rooms within the Laboratory (except the evidence locker) may be left open
during nonnal business hours, except when evidence is unattended (refer to
Laboratory Policy and Procedure 3.10). Only authorized personnel have access
to these rooms. The elevator cannot be used by unauthorized persons to gain
access to the LaboratOlY since the 2 nd floor access button remains locked at all
times. The elevator will not access the Crime Laboratory unless it is summoned
from within the Laboratory or unless keyed by authorized personnel.
D. Within the Laboratory, locked cold storage is provided for biological materials.
The biological evidence is stored frozen or refrigerated, based upon the nature
ofthe materiaL Locked freezers and refrigerators are located throughout the
Laboratory (refer to Clime Laboratory Policy & Procedure 3.03).
E. Nrunerous limited access secure storage cabinets exist within the Crime
Laboratory for appropriate and necessary control/protection/security of inprogress
case evidence.
F. During"normal business hours, the evidence locker (Room 210) is locked and
accessible only to authorized Laboratory personnel (see Crime Laboratory P&P
3.06). After business hours, the evidence room motion detector is activated, and
P-500 (5-10) 300f76 March 1,2011

the door to the anteroom is closed and locked, thereby pro'viding a secure
facility within the secure Laboratory.
G. After nonnal business hours, the internal r:oorns of the Laboratory are locked.
The last person leaving the Laboratory at the end of the day activates the
security alann for the Laboratory access doors and hallway motion detectors.
H. The Laboratory security aJann system, including the evidence room motion
detector, shall be tested annually.
P-500 (5-10) 310f76 March 1,2011

1. Room Temperature
a. Objects to be processed for fingerprints, which may have biological
stains
b. Metal objects (such as knives or guns) that may have biological stains
2. Refrigerator
a. Liquid blood samples
b. Sexual assault evidence collection kits that might have liquid blood
samples inside
3. Freezer
a. Saliva samples
b. Coroner's envelopes containing swabs and smears fi:om body cavities
c. Clothing and other items with biological stains (see exceptions under
Room Temperature)
d. Dried biological stains collected from body, objects, crime scene, etc.
e. Sexual assault evidence collection kits not containing liquid blood
samples
f. If freezers are full, place evidence in refrigerators until freezer space is
available
P-500 (5-10) 330f76 March 1, 2011

ALAMEDA COUNTY
SHERIFF'S OFFICE
CRIMINALISTICS LABORATORY
POLICIES & PROCEDURES
CHAPTER: Property and Evidence
Control
NUMBER: 3.04 IPAGES: 1 of 1
RELATED ORDERS:
CALEA 84.1.4
Policy and Procedure 3.02
ISSUED DATE: OS/24/95
REVIEW DATE: 8/2412010
REVISION DATE: 9/1/2009
SUBJECT: Access to Evidence Storage
r. PURPOSE: To establish access limitations to the secure evidence storage areas in
tJIe Clime Laboratory.
II. POLICY: Only authorized Crime Laboratory personnel have access to the secure
areas where evidence is stored. This limited access helps to protect the integrity of
the evidence, maintain chain of custody, and prevent alteration/removal/tampering of
evidence.
III. PROCEDURE: Access to the locked secure areas ofthe Crime Laboratory is
limited to authorized Crime Laboratory personnel only. Each Crime Laboratory
employee is assigned a key that allows access to Laboratory working areas. The
level of accessibility into various Laboratory areas is controlled by assigned key
type. Keys are assigned by the Laboratory Director based on legitimate need to
access various secured areas within the Laboratory. Keys to the locked evidence
room are only in possession ofthe person assigned to evidence room control duties,
and Laboratory management personneL Other professional/technical staff and
support personnel are assigned keys with lesser degrees of accessibility. The
Laboratory Director maintains a key distribution log.
P-500 (5-10) 340f76 March " 2011

ALAMEDA COUNTY
SHERIFF'S OFFICE
CRIMINALISTICS LABORATORY
POLICIES & PROCEDURES
CHAPTER: Property and Evidence
Control
NUMBER: 3.05 IPAGES: Page 1 of 1
RELATED ORDERS:
General Order 2.12
Policy and Procedme 3.01, 3.02
ISSUED DATE: 06/07/94
REVIEW DATE: 8124/10
REVISION DATE: 9/1109
SUBJECT: Visitor Registration
I. PURPOSE: To establish procedures for controlling and recording authorized
visitors to the Crime Laboratory.
II. POLICY: Entry into the Clime Laboratory, a secure limited-access facility, is
restricted to authorized persons only. Visitors may be pennitted into the Laboratory
under controlled conditions and after the authorization of Crime Laboratory
management, and after signing the Visitors' Register.
III. PROCEDURE: Any visitor entering beyond the front office reception area (Room
228) will sign in the Visitors' Register. If the visitor's signature is illegible, the
name will be printed in legible fann. In addition to the visitor's name, tbe entry will
include place of business, time inlout and the initials of the Laboratory host person.
The Visitors' Register is maintained in the front office (Room 229).
A. A designated employee of the Crime Laboratory must monitor all visitors.
B. The Laboratory host person should make a parallel entry into t1le Red Book, as
appropriate, regarding the visit.
P-500 (5-10) 350[76 March 1,2011

ALAMEDA COUNTY
SHERIFF'S OFFICE
CRIMINALISTICS LABORATORY
POLICIES & PROCEDURES
CHAPTER: Property and Evidence
Control
NUMBER: 3.06 I PAGES: lof2
RELATED ORDERS:
CALEA 84.1.4
Policy and Procedure 2.09,3.01,3.02,3.11
ISSUED DATE: OS/24/95
REVIEW DATE: 9/13/2010
REVISION DATE: 09/13/2010
SUBJECT: Access to Evidence Storage Room
I. PURPOSE: To establish a policy of limited access to the Laboratory evidence
room and to ensure the security and control of evidence in the evidence room.
II. POLICY: Entry into the evidence room is restricted to the Evidence Room
Custodian or his/her designee assigned to the evidence room (Evidence Room
Custodian) and select Laboratory management persOimel.
III. PROCEDURE:
A. Evidence received into the Laboratory WIder Policy and Procedures guideline
2.09 is received by the Evidence Room Custodian. It is the responsibility of this
employee to log all evidence per Policy and Procedures 3.01. Once the
evidence has been logged in, the evidence will be secured in the evidence room
in accordance with Policy and Procedure 3.11.
B. Security and control of evidence within the evidence room is the responsibility
of the Evidence Room Custodian. 'When evidence is transferred from the
evidence room to an assigned examiner, the custody exchange shall be recorded
by the Evidence Room Custodian in the LIMS - BEAST. When evidence is
retul11ed to the evidence room by the examiner via the Evidence Room
Custodian, this transfer is likewise recorded and documented in the LIMS­
BEAST by both parties.
C. Evidence being released to the investigating agency is the responsibility of the
Evidence Room Custodian, and shall be recorded in the BEAST, and with an
Evidence Transfer form (see Attachment A and B).
D. Entry into the evidence room by anyone other than the Evidence Room
Custodian or select Laboratory management personnel must be under escort by
one ofthe latter.
E. It is recognized that there may be instances when the Evidence Room Custodian
may be unavailable to perform the necessary evidence duties. In these
instances, Laboratory management may appoint another employee to assume
temporary evidence control duties under the guidance ofthe Laboratory
Director or Supervising Criminalist. Temporary possession of the evidence
storage room key for this limited purpose will be documented in the Evidence
Key Sign Out Log.
F. When the Evidence Room Custodian is transfened from evidence room duties,
an audit of the evidence room contents will be conducted by the incoming
designee to ensure all items ofevidence are accounted for.
P-500 (5-10) 360f76 March 1,2011

G. An Evidence Room Access Log will be maintained. The initials ofany persons
entering, the irlitials ofthe authorized escort, and the purpose for the entry must
be reflected in the log. Lab management persolUlel must also initial the entry
log, but need not be escorted.
H. The assigned Evidence Room Custodian does not need to sign-in for each of
his/her entries tlu'oughout the day, but will initial at the bottom ofthe daily page
as the assigned custodian for tJ1at day.
I. The Evidence Room Access Log will also be used to document use ofthe k.eys
that are kept within the evidence room for access to specialized storage facilities
in the Laboratory. These include keys to:
1. The cold storage units used for biological evidence (F-0, F-1, F-7)
1. The Evidence Room Custodian, at both the beginning and ending of each day,
will
conduct key inventodes including the keys that are secured within the evidence
storage room. These key inventory inspections will be documented and
initialed in the Log book at the start and close ofeach business day.
K. Any irregularities in the above procedures must be brought to the immediate
attention ofan on-duty supervisor.
P-500 (5-l0) 370f76 March 1,2011

ALAMEDA COUNTY
SHERIFF'S OFFICE
CRIMINALISTICS LABORATORY
POLICIES & PROCEDURES
CHAPTER: Property and Evidence
Control
NUMBER: 3.07 IPAGES: 10f1
RELATED ORDERS:
CALEA 84.1 .5­
Policy and Procedure 2.10, 3.01
ISSUED DATE: OS/24/95
REVIEW DATE: 8/2412010
REVISION DATE: 91112009
SUBJECT: Records-Status of Evidence
I. PURPOSE: To provide a means to ascertain the status ofevidence in the custody of
the Crime Laboratory.
II. POLICY: A computer records system will be maintained that will provide the
status ofevidence accepted by the Crime Laboratory. TIle purpose of the records
system will be to show the chain of custody in the Laboratory - when and by whom
the evidence was received, the number ofevidence items received, where the items
of evidence are stored pending examination, who has custody during examinations,
when and where the items are stored after examinations are completed, and when
items are returned to the investigating agencies.
III. PROCEDURE:
A. The status of the evidence in the Crime Laboratory is documented in the
computerized Laboratory Information Management System (LIMS) - aka the
BEAST (.!!arcode Evidence Analysis .§.tatistics and Tracking). The following
supporting paper records are also maintained:
1. Request For Laboratory Services fOlm (PD329)
2. The Evidence Transfer form
B. Refer to Policy & Procedures 3.01 for additional infonnation.
P-500 (5-10) 380f76 March 1,2011

elease to the proper authority, shall be secured in the locked
refrigerators/freezers in the Crime Laboratory (refer to Policy and Procedure
3.03).
E. Evidence retained by the Laboratory shall be kept in the evidence room, in
sealed containers and tracked by the LIMS - BEAST database.
P-500 (5-10) 400f76 March 1,2011

ALAMEDA COUNTY
SHERIFF'S OFFICE
CRIMINALISTICS LABORATORY
POLICY AND PROCEDURE
CHAPTER: Property and Evidence Control
I NUMBER: 3.10 II
RELATED ORDERS:
CALEA 84.1.3
ISSUED DATE: August 1,1995
PAGE: 1 of 1
REVIEW DATE: September 1,2010
REVISION DATE: September 1,2009
SUBJECT: Temporary Security of Evidence
I. PURPOSE: To ensure that all evidence, while in the custody of Crime
Laboratory examiners for examination/analysis purposes, will be properly
controlled and protected.
II. POLICY: All unattended evidence must be secured by means of a locked
drawer, locked cabinet, secured locker or locked room.
TIL PROCEDURE:
A. The Laboratory provides each Criminalist an assigned workstation, with
either an individually keyed security drawer or a common secured locker.
Several individually keyed, common secure lockers are available within the
Laboratory for use by Crime Lab examiners, as needed.
B. Examiners are to secure evidence in their custody in the provided security
drawers, or common secure lockers, when not on-duty in the Laboratory.
The examiners are to maintain tJle chain of custody by keeping possession
of the key to the individually keyed locks.
C. During working hours, any room containing unattended evidence will be
locked by the last person leaving the room. Alternatively, unattended
evidence may be locked in an individually keyed security drawer or locker
during working hours.
D. Upon completion of the examination/analysis, the evidence will be returned
to the evidence storage room in accordance with Policy and Procedures
3.06.
E. When the custodial Crime Laboratory examiner is absent for one day or
more, it is hislher responsibility to secure their evidence in a tacked drawer,
locked cabinet or locker. During non-operating hours (1700-0800) all
unattended evidence must be secmed by means of a locked drawer, locked
cabinet, secured locker or locked room.
ALAMEDA COUNTY
SHERIFF'S OFFICE
NUMBER: 3.11 IPAGES: lofl
RELATED ORDERS:
CALEA 84.1.6
Policy and Procedure 2.10,3.03
P-500 (5-10) 42006 March 1,2011
,

ALAMEDA COUNTY
SHERIFF'S OFFICE
CRIMINALISTICS LABORATORY
POLICIES & PROCEDURES
CHAPTER: Property and Evidence
Control
NUMBER: 3.12 IPAGES: Page 1 of 1
RELATED ORDERS:
CALEA 17.5.3
ISSUED DATE: 06/16/05 ,
REVmW DATE: 8/24110
REVISION DATE: 91112009
SUBJECT: Use of Cellular Phones
I. PURPOSE: To establish procedures for care, control and use of Alameda County
Sheriffs Office cellular phones.
II. POLICY: Employees shall exercise appropriate care, control, and use ofAlameda
County Sheriffs Office cellular phones.
III. PROCEDURE:
A The Crime Laboratory cellular phone is intended for use by an employee when
use ofa landline telephone is impractical or not available.
L The cellular phone shall be used for official business only. No personal calls
shall be made unless for an emergency.
2. When the cellular phone is retumed from service, the employee shall set it up
for recharging.
3. Ifan employee suspects that the cellular phone, battery, charger or case is
not functioning properly, helshe will notify an on-duty Laboratory Supervisor
of the problem. The notification will detail the nature of the problem, when
it was first discovered, and how the problem occurred.
B. Each month, a Supervising Criminalist or his/her designee shall inventory and
inspect the cellular phone and document this activity on the monthly Unusual
Occunence Equipment Log.
P-500 (5-10) 440f76 March 1,20U

ALAMEDA COUNTY
SHERIFF'S OFFICE
CRIMINALISTICS LABORATORY
POLICIES & PROCEDURES
CHAPTER: Property and
Evidence Control
PAGES:
NUMBER: 3.13
Page 1 of
1
RELATED ORDERS:
General Order 2.12
Policy and Procedure 3.02, 3.04
ISSUED DATE: 11129/05
REVIEW DATE: 8/24/10
REVISION DATE: 09124/08
SUBJECT: Emergency Key Access
I. PURPOSE: To establish procedures for emergency key access during non-duty
hours to the Crime Laboratory.
II. POLICY: Entry into the Crime Laboratory is restricted to authorized personnel
only. In case ofan emergency during non-duty hours, emergency key access is
available to the Watch Commander at ETS.
Ill. PROCEDURE:
A. The Watch Commander at ETS has access to four keys located in a lockbox in
their secure storage room. The three keys provide access to both ends
of the main hallway, the evidence room, and all interior doors of the
Crime Laboratory except the management staff's offices.
B. In the event any of the keys are used by ETS, the Crime Laboratory Captain will
be notified immediately. Ifnecessary, a Crime Laboratory staff member will
respond on site to assist and evaluate the emergency. An entry into the Red
Book will be documented by the Crime Laboratory staff member.
C. The status of the emergency keys will be checked monthly and recorded on the
Unusual
Occurrence Equipment and Monthly Inventory Inspection FOlm.
P-500 (5-10) 450f76 March 1,2011

ACSO CRIME LABORATORY - TECHNICAL PROCEDURES
Discipline: Controlled Substance Analysis
Method: Identification of Controlled Substances
Purpose: Examination and confinnation of controlled substances utilizing
chemical, microcrystalline and instrumental methods of analysis.
I. INTRODUCTION
Suspected controlled substances are examined utilizing the procedures
described in this Technical Protocol. In general, the physical state ofthe
sample is documented, the quantity of the sample is detennined,
presumptive testing on the sample is accomplished and, based on the results
ofthe presumptive testing, confirmatory tests are selected and completed.
The procedures referenced in this protocol are those most commonly utilized
by this Laboratory; however, circumstances may warrant the use of other
techniques to identify these or other controlled substances. Should the use
of other techniques be necessary, these alteluate techniques must be
generally accepted in the scientific community, or adequate data must be
generated to demonstrate the validity of the alteluate techniques. Standards
will be examined concunently with the evidence sample when unfamiliar
techniques are utilized or uncommonly encountered substances are being
examined.
II. SAFETY
All evidence exhibits should be considered as potentially dangerous and due
caution should be exercised in the examination of all items submitted to the
Laboratory.
Special attention should be paid to the possible presence of syringes or razor
blades in evidence packages. When submitted to the Laboratory, these items
must be packaged in proper puncture-proof containers. Extreme caution
should be used when examining such items. Laboratory chemicals and
equipment should also be utilized with care and caution.
Latex gloves, dust masks, air purifying respirators, safety glasses and fume
hoods are readily available for all employees and are to be used when
appropriate.
Refer to the LaboratolY Safety Manual for additional safety information.
P-500 (5-10) 460f76 March 1,2011

III. MATERIALS / EQUIPMENT
A) INSTRUNIENTATION
Fourier-Transform Infrared Spectrophotometer (and associated suppLies)
Gas Chromatograph (Fill) (and associated supplies)
Gas Chromatograph-Mass spectrometer (and associated supplies)
Ultraviolet spectrophotometer (and associated supplies)
Electronic balances
Compound Microscope
Stereo Microscope
B) SUPPLIES
Beakers Porcelain spot plates
Capillary tubes Reagent dropping bottles
Disposable glass pipettes Safety Equipment (See
Disposable toothpicks Laboratory Safety Manual)
Disposable weighing boats Spatulas
Disposable weighing paper Test Tubes
Filter paper TLC plates (Silica Gel F-254,
Flasks glass and Aluminum support or
Forceps other appropiate)
Glass microscope slides TLC tanks
Graduated cylinders Ultraviolet viewing box
Graduated pipets Vials
pH Paper Volumetric Flasks
Other supplies, as needed
C) CHEMICALS
Acetaldehyde Con. Hydrochloric Acid
Acetone Concentrated Sulfuric Acid
Ammonia (concentrated) Copper (II) Sulfate
Ammonium Thiocyanate Dichlorethane
Ammonium Vanadate Diethyl Ether
Bismuth Subnitrate Diethylamine
CWorofonn Distilled Water
Cobalt (II) Acetate Ethanol
Cobalt (II) Nitrate Ethyl Acetate
P-500 (5-10) 47 of 76 March 1,2011

weight ofthe suspected controlled substance solid is detelmined either
directly or by difference utilizing a balance. The suspected controlled
substance will be weighed using an unused, disposable weighboat or
weighing paper. The pre-analysis weight, or pre-weight,is recorded in the
case file notes and is included in the final report. The post-analysis weight,
or post-weight, is recorded in the case file notes but is not included in the
final report.
If spillage occurs when handling evidence, the analyst will package the
material into a heat-sealed plastic laboratory bag, mark the bag with case
infonnation and indicate somewhere on the bag the material was spilled.
The spillage should be documented in the analyst's case file notes. To
prevent contamination, any spilled material should not be retUlued to
material that was not spilled.
The calibration of the balances used by these examiners is checked monthly
utilizing calibrated weights. The criteria utilized for testing each balance
can be found in the respective balance log.
The calibration testing will be documented in the appropriate Balance
Calibration Log. In the event of a discrepancy, the balance will be taken out
of service until the source ofthe discrepancy is detennined and corrected.
b) Volume Determination: The volume ofliquids is determined utilizing
a commercially calibrated graduated cylinder, graduated test tube or
graduated pipette. For volumes less than lO-millilliters the volume is
reported to the nearest one-tenth of a milliliter. For volumes more than 10milliliters
the volume is reported to the nearest milliliter. Volumes can also
be estimated when the liquid is contained within a graduated syringe. The
pre-analysis vooume, or pre-volume,is recorded in the case file notes and is
included in the fmal report. The post-analysis volume, or post-volume, is
recorded in the case file notes but is not included in the final report.
. .
c) Counting: Tablets, capsules or drug-impregnated items (blotter paper,
gelatin squares, etc.) will be counted, and if appropriate, the dimensions of
the items will be noted (e.g. one hundred quarter-inch squares ofpaper).
B) Presumptive Tests
1) Presumptive Color Tests: Presumptive color tests are non-specific
chemical tests in which an analyte and a test reagent react to produce a
colored product. The color produced can provide useful presumptive
infonnation as to the type or class of controlled substance which might be
present and what type of coniinnatory tests need to be selected to confinn
P-500 (5-10) 490f76 March 1,2011

the identity of the suspected controlled substance. Table 1 lists the color
reagents commonly
utilized in this Laboratory as well as some typical color observations. These
color observations are not all inclusive and other color reactions can be
found in the literature referenced in this protocol.
Color tests are nonspecific and are considered as presumptive and not
confirmatory. The analyst should also be aware of the fact that color
reagents can and do react with excipient materials present in certain samples.
For example, guaifenesin, a cough suppressant commonly found with
pseudoephedrine in commercial preparations, yields a purple color with the
Marquis reagent. This could mislead an analyst if complete analytical
procedures are not followed.
Prepared color test reagent stock solutions will be labeled with the name of
the reagent, the preparer's initials and date ofpreparation or lot number.
The reagents will be checked prior to being utilized in case work. This
infonnation will also be entered in the Reagent Log.
Reagent solutions which are in use will be labeled with the name of the
reagent and the lot number or date ofpreparation.
P-500 (5-10) 500f76 March 1,2011

Solid exhibits (excluding plant material) are presumptively tested utilizing
a systematic approach which screens samples for controlled substances.
Typically, the sample will be tested with the Marquis and Cobalt
Thiocyanate reagents to screen for those substances which are most
commonly encountered in this Laboratory. Results ofthese color tests
should indicate which confirmatOl)' tests should be selected. Refer to the
Presumptive Color Test Reagent Table (Table 1) for typical color reactions.
TABLE 1- PRESUMPTIVE COLOR TEST REAGENTS
REAGENT COMPOSITION COLOR OBSERVATION
Chen's
Cobalt Thiocyanate
Dille-Kopanyi
Duquenois-Levine
(A) 0.5 g Copper (II) Sulfate + 10 ml Acetic
Acid + 100 m1 water
(B) 6 N Sodium Hydroxide
(A) 3.3 g Cobalt (n) Nitrate + 2.2 g
Potassiwn Thiocyanate. fill to voLume to
100 ml with Water
(B) Dilute Hydrochloric Acid (if needed)
(A) .1 g Cobalt (II) Acetate + .2 ml Acetic
Acid + 100 rol Methanol
(B) Isopropylamine (5% v/v in Methanol)
(A) 2 g Vanillin + 25 drops Acetaldehyde +
100 rol Methanol
(B) Concentrated Hydrochloric Acid
(C) Extract reaction product into Chlorofonn
Froehde 0.1 g Molybdic acid or Sodium Molybdate in
20 ml concentrated Sulfuric Acid
Mandelin I g Ammonium Vanadate in 100 mls concentrated
Sulfuric Acid
Violet - Ephedrine
Blue - Cocaine, Phencyclidine
Violet - Barbiturates
Purple - Cannabinoids
Purple - Heroin, Morphine
Yellow - Codeine
Green/Blue - Aspirin
Red/Brown - Ephedrine
Marquis 10 drops Formaldehyde in 10 ml Sulfuric Acid Orange - Amphetamine,
Methamphetamine
Purple - Heroin
MDMA - purple -7 black
Mecke .25 g Selenious Acid in 251111 concentrated
Sulfuric Acid
Green - Heroin, Morphine, Codeine
TABLE 1- PRESUMPTIVE COLOR TEST REAGENTS (continued)
REAGENT COMPOSITION COLOR OBSERVATION
1 I]
P-500 (5-10) 51 of76 March 1,2011

Sodium
Nitropro S5 ide
(A) I g Sodium Nitrofenicyanide + 10 ml
Acetaldehyde +90 ml Water
(8) 20 % aqueous Sodium Carbonate
Sanchez 5-ml Acetic Acid to 20-ml water. Add furfural to
saturation.
van Urk (A) 1 g p-DimethyJaminobenzaldehyde +
100 ml Ethyl Alcohol
(B) Concentrated Hydrochloric Acid
Wagner's 1.27 g Iodine + 2.75 g Potassium Iodide. Fill to
volume to 100 ml with water
Weber State
(A) Approx. I mg Fast Blue B in approx 2 tnl
water
(B) concentrated Hydrochloric Acid
Blue - Methamphetamine
(secondary phenethyIam ines)
Red - Lidocaine, procaine
Violet - Lysergic Acid
Diethylamide, Psilocyn, Psilocybin
Black - Alkaloids
Red (rums to Blue upon addition of
con. Hel) - Psilocyn
For those exhibits which do not react with Marquis or Cobalt Thiocyanate, other color,
chemical, microcrystal or jnstrumental tests can be utilized to screen the sample for the
presence of controlled substances. The approach is left to the discretion of the analyst
and should be based on quantity of material, availability of instrumentation and needs of
the submitting police agency or District Attonley's office.
Paper items suspected of being impregnated with controlled substances will
generally be tested with the van Urk reagent to screen for the presence of
Lysergic Acid Diethylamide (LSD). The analyst should be aware that other
controlled substances can be found impregnated in paper, but color testing
should be approached with caution since many ofthe sulfuric acid
containing reagents can char the paper, leading to potential interferences
with color reactions.
The color reagents are tested monthly utilizing appropriate primary or
secondary drug standards and the results of these tests are documented in the
Quality Control Log. Those color test reagents which are not commonly
utilized should be tested with a standard prior to being utilized in casework.
Results of aU color tests will be documented in the analyst's case file notes.
a) Solid materials: Solid materials are presumptively tested utilizing the
following techniques. In general, a small amount of material (approximately
a.l-milligram) is placed in a well ofa clean porcelain spot plate utilizing a
disposable toothpick. A drop ofthe color test reagent is added and color
changes are noted. The results of the color testes) will indicate how the
analyst should proceed (e.g. confinnatory tests, further presumptive testing).
Alternatively, some color tests (e.g. Cobalt Thiocyanate, van Urk) can be
performed on filter paper. A small amount ofthe sample is placed on a
P-500 (5-10) 52006 March I, 2011

clean filter paper, a drop of methanol is added to dissolve the sample, and
the color test reagent is added.
b) Liquids (Aqueous samples): Liquids obtained from a syringe can be
tested directly. Add one to two drops ofthe sample to a clean well of a
porcelain spot plate and proceed as described above for solids.
c) Liquids (Nonaqueous): Color test results of other liquid samples
suspected of containing controlled substances (e.g. organic solvents from
clandestine lab samples) should be interpreted with caution since many
common solvents can react positively with some color reagents. If
appropriate, solvents should be evaporated or a suitable extraction scheme
should be utilized prior to perfonning color tests.
d) Plant materials.
1) Marijuana: Marijuana is presumptively tested utilizing the Duquenois­
Levine test. A small amount ofthe plant material (approximately 1milligram)
is placed in a well of a clean porcelain spot plate and the
Duquenois reagent is added. The reagent is then removed with a clean,
disposable pipette, and placed into a clean well of a porcelain spot plate.
Two or three drops of concentrated hydrochloric acid are added to the liquid,
the sample is agitated and color changes noted. If a purple color fanus, two
to three drops of chloroform are added. A positive test is indicated by the
extraction ofthe purple color into the cWo.rofonn.
Concentrated marijuana (hashish, hash oil) can be tested similarly.
,
2) Psilocybin / Psilocyn containing mushrooms: The plant material is
presumptively tested for the possible presence of psilocyn utilizing aqueous
Fast Blue B (Weber State Test). Crush a small amount ofthe plant material
(approximately 5-milligrams) and place in a test tube. Add approximately 1milliliter
of the freshly prepared reagent and note the color change. Add two
to three drops of concentrated hydrochloric acid and, again, note the color
change. A presumptive positive test for psilocyn is indicated by the initial
formation of a pink to red color which changes to blue upon the addition of
the hydrochloric acid.
2) Thin Layer Chromatography (TLC): A number of different TLC
systems and visualization reagents are utilized in this Laboratory for
purposes of drug screening. Refer to the Laboratory generated Thin Layer
Chromatography manual or appropriate references as listed in the reference
section ofthis protocol. Table 2 lists the visualization reagents typically
utilized in this Laboratory.
P-500 (5-10) 530f76 March 1,2011

Typically, a small amount of the sample is dissolved in an appropriate
solvent (ChlorofOlm or Methanol) and spotted on a TLC plate (Silica Gel 60
F254 or other appropriate) with a capillary tube. The plate is eluted with an
appropriate solvent system and viewed under ultraviolet light (254 nm and
339 run) to visualize the eluted components. The plate is then sprayed with
an appropriate visualization reagent(s),and if needed, Rrvalues are
calculated.
Appropriate standards should be run concurrently with the evidence.
All chromatography results will be recorded in the Analyst's case file notes.
TABLE 2 - THIN LAYER CHROMATOGRAPHY VISUALIZATION
REAGENTS
P-500 (5-10) 540f76 March 1,2011

REAGENT COMPOSTION TYPICAL OBSERVATIONS
(A) 0.2 grams of Bismuth
Subnitrate + 2.5 mls Acetic
Dragendorffs reagent Acid + 10 mls Water Orange - Hydrocodone
(B) 4.0 grams Potassium Iodide + Orange - Diazepam
[Q mls Water
Mix Solution A with Solution B
and add 20 mls Acetic Acid and
100 mls of Water.
Approximately I mg Fast Blue B
Fast Blue B In Red, pink, orange - cannabanoids
10 mls Water (make prior to lise)
1 gram Platinic Chloride
fodoplatinate (H2PtCI6)+ Purple - Heroin, cocaine
20 grams Potassium Iodide (KJ) in Blue - Morphine
400 mls H2O
Approximately 1 mg Ninhydrin in
Ninhydrin 10 mls Acetone (make prior to Purple - Phellethylamines
use)
1 g pvan
Urk Dimethylaminobenzaldehyde + Blue - Lysergic Acid
100 ml Ethyl Alcohol Diethylamide
Mix 5-rols of this solution with 2­ Blue - Psilocyn, Psilocybin
mls concentrated Hel
C. Confirmation Tests
Based on the results of the presumptive testing, a confinnatory test is
required to positively identify the suspected controlled s.ubstance. Any of
the techniques described below are suitable for identifying controlled
substances.
1) Techniques
a) Microcrystalline tests
A microcrystalline test is a chemical precipitation reaction
between a reagent and an analyte which results in the
formation ofunique microcrystals. When these microcrystals
compare favorably to observed microcrystals from a standard
obtained under identical conditions, an identification can be
made. Two separate microcrystalline tests constitutes one
confinnatory test.
Table 3 lists those microcrystalline reagents most commonly
utilized in the Laboratory for controlled substance analysis.
Other microcrystalline reagents are available and can be
found in the references located in the reference section of this
P-500 (5-10) 550f76 Marcil 1, 20U

The calibration ofthe instrument will be checked each day it is used in
casework utilizing the PFTBA standard. This testing, as well as any
maintenance or repair on the instrument, will be documented in the
Instnunent Log.
Refer to the Manufacturer's Literature stored with the GC/MS for precise
operating instructions.
c) Infrared Spectrophotometry
IR spectrophotometry is a useful confirmatory test for relatively pure
analytes. Two sampling techniques are generally utilized by this Laboratory
for the infrared analysis ofcontrolled substances:
- Potassium Bromide Disk. The analyte is mixed with potassium bromide
(typically 3-5%) and pressed into a disk. The disk is utilized for the
spectrophotometric testing.
- Attenuated Total Reflectance (ATR). The analyte is deposited directly on
the diamond disk and pressure is applied by screwing down the knob above
the disk.
Other sampling techniques may be utilized when deemed appropriate by the
analyst.
IR spectra obtained are compared with lab generated spectra. Principle
absorbances observed in the sample spectrum should be present in the
standard spectrum, and no unexplainable extraneous absorbances should be
present. Relative absorbance intensities should be consistent between the
standard and the analyte.
Calibration of the instrument will be checked on a monthly basis utilizing a
polystyrene standard. This testing, as well as any maintenance or repair on
the instlument, will be documented in the Instrument Log.
Refer to the Manufacturer's Literature stored with the Infrared
Spectrophotometer for specific operational guidelines.
V. IDENTIFICATION OF CONTROLLED SUBSTANCES
The controlled substances described in this section are those controlled
substances which are most commonly encolliltered in this Laboratory.
P-500(5-LO) 580f76 MarchJ,2011

Protocols for less commonly encountered drugs can be found in the
references given in the reference section of this protocol. In general, for
controlled substances not commonly encountered to be identified, one
confinnatory test must be completed and appropriate blanks and standards
must be run concunently with the evidence exhibit. The color test results
shown in this section are common for exhibits which contain no interfering
substances.
A) Amphetamine
1) Colm' Tests: Marquis (orange to rust)
2) Microcrystalline Tests (hanging drop or direct in Phosphoric Acid):
'Platinum Chloride (dJ "Mosquitoes"; d or I: "needles")
Iodoplatinate (d,l: "Hexagons")
Gold Chloride (d,l: "Christmas Trees", d or 1: "Bamboo Shoots").
3) Instrumental: GC-MS (methanol or chlorofonn), IR
Criteria For Identification: One confirmatory test (microcrystalline or
instrumental)
B) Cocaine
1) Color Test: Cobalt Thiocyanate (blue)
2) Microcrystalline Tests:
Gold Chloride in Phosphoric Acid ("Barbed X's")
Platinum Chloride in 0.1-N HCI ("Angel Wi ngs", "K's").
3) Instrumental: GC-MS (methanol or chlorofonn solvent); IR
Criteria For Identification: One confirmatory test (microcrystalline or
instrumental).
C) Cocaine Base
1) Color Test: Cobalt Thiocyanate; ifno reaction or weak blue add 10%
Hydrochloric Acid (increased blue)
2) Microcrystalline Tests: Extract sample with either Diethyl Ether,
Hexanes, or Petroleum Ether and evaporate. Utilize the post evaporation
P-500 (5-10) 590f76 March 1, 2011

esidue for crystal tests.
Gold Chloride in Phosphoric Acid ("Barbed X's")
Platinum Chloride in O.l-N HCl ("Angel Wings", "K's").
3) Instrumental: GC-MS (extract sample with either Diethyl Ether, Hexanes,
or Petroleum Ether); IR (run sample neat or extract with either Diethyl
Ether, Hexanes, or Petroleum Ether).
Criteria For Identification: One confilmatory test (microcrystalline or
instrumental).
D) Gamma-hydroxybutyrate (GBB)
1. The Laboratory currently has no presumptive color tests or TLC data for
GHBorGBL.
P-500 (5-10) 600f76 March 1, lOll

2. OHB is converted to GBL at acidic pH levels and GBL is converted to
GHB at basic pH levels. This must be taken into account when examining
these substances.
3. Powder sampIes can be examined directly utilizing FTIR. If the FTIR
data indicate the presence of GlIB, proceed to Step 6 to confinn OHB. If a
mixture ofGHB and GBL is indicated, proceed to Step 5, below.
Alternatively, the sample can be dissolved in methanol and examined
utilizing GC-MS. IfGHB is present, some of it will be convelied to GBL
under the GC conditions. If the GC-MS data indicate the presence of GBL,
the sample may contain GBL, GOO or both. To confirm the presence of
GBL, proceed to Step 7, below. To confinn the presence of GHB proceed to
the beginning of this Step and collect IR data.
4. Liquid (aqueous) samples can be evaporated and the resultant residue
(oil or powder) examined as powder samples, above. Alternatively, the
sample can be screened for the presence ofGBL or GHB by performing an
acidic extract into chloroform, followed by GC-MS analysis. Ifthe GC-MS
data indicate the presence of GBL, GBL and/or GHB may be present in the
sample. Proceed to the begirming of Step 4, evaporate the sample and then
proceed to Step 3.
5. If the IR data collected in Step 2 are not adequate for canfinnation
purposes, clean the sample to obtain more definitive IR data. GBL can be
washed from GRB with a chloroform wash. Once adequate IR data are
collected for GHB, GBL or both, proceed to Step 6 to confirm the presence
ofGRB and/or Step 7 to confirm the presence ofGBL.
6. To confirm the presence ofGHB, dissolve a portion of the powder sample
in water, acidifY and extract with chiorofollli. The acid extract will convert
the GHB to GBL which can be identified by GC-MS. GHB can be
confirmed at this time.
7. To confinn the presence of GBL, extract the sample with chlorofOlm (do
not adjust the sample pH). Any GBL adhering to the powder sample will be
dissolved in the chlorofonn. Evaporate the chloroform and collect IR data.
GBL can be confirmed at this time.
Criteria For Identification:
A) GHB: Positive FTrn.. ofpowder (unaltered pH if from aqueous sample)
and conversion of GHB to GBL via acidic extract followed by GC-MS to
P-500 (5-10) 61 of76 March 1. 20ll

2) TLC (optional): Petroleum Ether or Methanol solvent, Toluene mobile
phase with Fast Blue B visualization. Elute against a known marijuana
standard.
3) Microscopic: Observation of cystolithic and guard hairs (approximately
6X - 60X).
Criteria for Identification: Positive microscopic identification and positive
Duquenois-Levine test or TLC or GC/MS.
H) Marijuana (concentrated solid; e.g. hashish)
1) Color test: Duquenois-Levine (purple extractable into chlorofonn)
2) TLC (optional): Toluene mobile phase with Fast Blue B visualization.
Run against a known marijuana standard.
3) Microscopic: Mix sample with Chloroform or Xylene and observe
microscopically for indications of cystolithic and guard hairs.
4) Instrumental: GC-MS after dissolving sample in Chlorofonn and filtering.
Observations of cannabanoids.
Criteria for Identification: Positive microscopic identification and positive
color test or TLC or GCIMS.
I) Marijuana (concentrated liquid; e.g. hash oil)
1) Color test: Duquenois-Levine (purple extractable into chloroform)
2) TLC (optional): Toluene mobile phase with Fast Blue B visualization.
Run against a known marijuana standard.
3) Instrumental: GC-MS after dissolvmg sample in Chlorofonn.
Observations of cannabanoids.
Criteria for Identification: Positive color and GC-MS.
J) Methamphetamine
1') Color Tests: Marquis (orange to rust), Sodium Nitroprusside (blue)
. P-500 (5-10) 630f76 March. 1,2011

2) Microcrystalline Tests (hanging drop or direct in Phosphoric Acid):
Gold Chloride (d or 1: "Rabbit Ears"; d,l: "SelTated Blades") Iodoplatinate (d
or 1: "Clothespins"; d,l: "Maple Leaves")
Platinum Ch loride (d or [: "Parallel Hockey Sticks", d,l: "SelTated Leaves")
3) Instrumental: GC-MS (methanol or Chlorofonn), IR
Criteria For Identification: One confirmatory test (microcrystalline or
instrumental)
K) 3,4-Methylenedioxymethamphetamine (MDMA)
1) Color Tests: Marquis: purple -7 black; Mecke: green -7 black; Froehde:
green -7 black; Sodium Nitroprusside: blue
2) Microcrystalline Tests: Gold Chloride: feathery snowflakes; Platinum
Chloride: Dande.lion buns
3) Instrumental Tests: FTIR, GC-MS (Methanol or chloroform)
Criteria For Identification: One confirmatory test (microcrystalline or
instrumental)
P-500 (5-10) 640f76 March 1,2011

L) Pharmaceutical Preparations (marked tablets, capsules, injectable
liquids)
1) Visual Inspection: Utilize laboratory reference sources (as listed in the
reference section of this protocol) to tentatively identify the exhibit.
2) Confinnatory Tests: Refer to the literature (as listed in the reference
section of this protocol) for appropriate confinnatOly tests. These might
include microcrystalline tests or instrumental tests.
Criteria for Identification: One confirmatory test (microcrystalline or
instrumental).
M) Phencyclidine
1) Color Test: Cobalt Thiocyanate (On filter paper with methanol
extraction - blue)
2) Clystal Tests (direct):
Gold Chloride in O.l-N Hel ("Lightning Bolts")
Ammonium Thiocyanate in O.l-N Hel ("Paddle Wheels")
Potassium Permanganate in glacial Acetic Acid ("Bow Ties")
3) Instrumental: GC-MS, IR
Criteria For Identification: One confirmatory test (microcrystalline or
instrumental)
P-500 (5-10) 650f76 March 1,2011

N) Psilocybin / Psilocyn containing mushrooms:
1) Visual Examination: Examine for blue streaks in stems of mushrooms
2) Color Tests: Weber State (red changing to blue upon addition of
concentrated HCl)
3) Sample Preparation: Ifnecessary, dry I-gram ofsample in 100 DC oven
for one hour. Grind into powder and place in 25-mls methanol overnight in
dark. Filter and evaporate methanol the next day. The residue which
remains wiJl be used in the TLC examinations.
4) TLC: Methanol:Ammonia (25:0.5) or Butanol:Acetic Acid:Water
(15:4.5:2.6). Spot methanol extract alongside psilocybin and psilocyn
standards.
Visualize with acidified Van Urk (note the bluing ofpsilocyn prior to spray
up). Both systems should demonstrate the presence of psilocybin (if
present) and psilocyn.
5) Instrumental:
a) GC-MS: Perfonn a basic extract into chlorofOlID on approximately 0.5gram
of plant material and inject I-microliter of this solution (Note that
under basic conditions psilocybin will by hydrolyzed to psilocyn.)
b) UV: Methanol extract ofpsilocybin fraction from Preparative TLC.
c) IR: PerfOlID a basic extract into chlorofonn on approximately 0.5 gram of
plant material. Evaporate solvent and utilize residue for IR analysis.
Criteria for Identification: Positive TLC (at least one system) and positive
GC-MS or JR.
P-500 (5-10) 660f76 March 1,2011

0) Unidentified Materials:
Ifthe presumptive color test scheme leads to inconclusive results, TLC,
microcrystal, GC-MS, IR and IN data can be obtained in order to attempt to
classify the exhibit. If these additional data do not indicate a potential
identification, the exhibit can be reported as containing no common
controlled substances.
Exhibits which are unidentified, but have yielded data indicative of an
identi fication can be reported as "giving indications ofcontaining XXX, but
not confinued" or other similar wording. This wording must make clear that
no identification was continned.
P·500 (5-]0) 670f76 March 1,2011

VI. CLEANUP PROCEDURES
Ifsample impurity precludes the identification of any of the commonly
encountered controlled substances discussed above, the following
purification techniques can be applied.
A) Preparative Thin Layer Chromatography
The sample in question is dissolved in a suitable solvent (typically
chloroform or methanol) and "streaked» on a glass-backed TLC plate (Silica
Gel 60 F254 or other appropiate). The appropriate standard is spotted
alongside the streaked area and the plate is eluted with an appropriate
solvent system. The eluted plate is viewed under UV light and that portion
of the sample which corresponds to the spotted standard is scraped off the
plate for analysis. The silica gel containing the analyte can be tested
directly, or it can be extracted to further isolate the analyte.
B) Solvent Extraction
A number of solvent extraction schemes can be utilized to isolate drug
analytes. Care must be taken to avoid hydrolysis ofceltain drugs (e.g.
heroin conversion to morphine under highly basic conditions), and it must be
remembered that salts can be converted to free bases or acids. Several
common extraction schemes utilized in this Laboratory are described below.
Other extraction schemes are available in the literature referenced in this '
protocol, 'and lab generated schemes can also be utilized ifsufficient data
have been generated to demonstrate the extraction scheme does not
adversely affect the nature of the analyte.
1) Extraction ofBasic Compounds (excluding heroin)
a. Add 0.1 N Hel or water to sample and filter if necessary.
b. Add 1 drop cone. Ammonia or saturate with Sodium Bicarbonate to
basify.
c. Add hexane or chlorofOlm and mix. Filter ifnecessary.
d. Remove the aqueous layer and discard.
e. Ifthe free base is desired, evaporate organic layer (caution:
phenethylamines are volatile) and isolate for analysis.
f. If hydrochloride is desired, fume HCI gas through organic layer and
isolate product by centrifuge or filtration.
P-500 (5- L0) 680f76 March 1, 2011

2) Extraction of Heroin
a. Add 0.1 N HCl or water to sample and filter if necessary. b. Saturate
with Sodium Bicarbonate to basify.
c. Add chlorofonn and mix. Filter ifnecessary.
d. Remove the aqueous layer and discard.
e. If the free base is desired, evaporate organic layer and isolate for analysis.
f. If hydrochloride is desired, fume Hel gas through organic layer and
isolate product by centrifuge or filter.
3) Separation of acetaminophen from codeine
a. Add 0.1 NRCI to sample and filter if necessary.
b. Wash 3-4 times with chloroform to remove acetaminophen.
c. Add 1 drop cone. Ammonia or saturate with Sodium Bicarbonate to
basify.
d. Add hexane or chloroform and mix. Filter ifnecessary.
e. Remove the aqueous layer and discard.
f. Ifthe free base is desired, evaporate organic layer and isolate for analysis.
g. Ifhydrochloride is desired, fume HCI gas through organic layer and
isolate product by centrifuge or filter.
4) "DIY Extractions"
Certain drugs can be cleaned up with a simple organic extraction. For
example:
a) Methamphetamine: Wash with acetone and discard washings.
b) Diazepam: Wash with cWofofonn and filter. Evaporate chloroform to
isolate analyte.
C) Physical Separation
Microscopic examination ofsome exhibits can reveal nonhomogeneity
within a sample. Physical separation ofthe visually different components
can often provide a sufficiently pure analyte for identification.
P-500 (5-10) 690f76 March 1,2011
I

VII. DRUG QUANTITATIONS
The Laboratory has established quantitation protocols for the following
drugs: amphetamine, cocaine, cocaine base, heroin and methamphetamine.
Each ofthese drugs is quantitated utilizing GC-FID with single point
intelnal standard.
Quantitation protocols for other drugs may be established if sufficient work
is done to verify the reliability of the method.
P-500 (5-10) 700f76 March 1, 2011

A) Al\1PHETAMINE
1) Stock Solutions:
a) Amphetamine hydrochloride standard: Prepare a 2-mglml methanol
solution (e.g. O.IOOO-gram amphetamine hydrochloride in a 50-ml
volumetric flask).
b) Phentennine hydrochloride (Internal Standard): Prepare a 2-mglml
methanol solution (e.g. O.IOOO-gram Phentennine hydrochloride in a 50-ml
volumetric flask).
c) Evidence: Prepare a 2-mglml methanol solution (e .g. 0.1 OOO-gram
Evidence in a 50-ml vol. flask).
2) Working Solutions:
a) Standard + Intelnal Standard: Place equivalent volumes of standard
amphetamine stock solution (e.g. 2.0-ml) and internal standard stock
solution in a 10-ml volumetric flask and fill to volume with methanoL
b) Evidence + Internal Standard: Place equivalent volumes of evidence stock
solution (e.g. 2-ml) and internal standard stock solution in a IO-ml
volumetric flask and fill to volume with methanol.
3) Typical Gas Chromatograph Conditions:
30-m DB-i, 1200 C isothennal, injector 250DC, Detector 280DC, 6 minute
run (approximately), I-microliter injected.
4) Sampling: Triplicate injections of each of the working solutions will be
made. The average and standard deviation of the two sample sets will be
calculated. The relative deviation from the mean for each of the sample sets
can not exceed 5%.
5) Calculations:
Area Amph Stand x weight stand x purity Area Evjd x weight Evid
--------------------------------------------------- :::: A; ---------------------------------- = B
Area IS x weight IS x purity Area IS x weight IS x purity
% Amphetamine (as Hel) = (BIA) x (171/368) x 100
(Where 171/368 is the ratio of amphetamine hydrochloride to amphetamine sulfate molecular
weights.)
P-500 (5-10) 710f76 March 1,2011

E) !v1ETHAMPHETAMINE
1) Stock Solutions:
a) Methamphetamine hydrochloride: Prepare a 2-mg/mlmethanol solution
(e.g. O.lOOO-gram Methamphetamine hydrochloride in a 50-ml volumetric
flask.
b) Phentermine hydrochloride (Internal Standard): Prepare a 2-mglml
methanol solution (e.g. O.IODO-gram Phentermine hydrochloride in a 50-ml
volumetric flask).
c) Evidence: Prepare a 2-mglml methanol solution (e.g. 0.1 OOO-gram
Evidence in a 50-ml vol. flask).
2) Working Solutions:
a) Standard + Internal Standard: Place equivalent volumes ofstandard
methamphetamine stock solution (e.g. LO-ml) and internal standard stock
solution in a IO-ml volumetric flask and fill to volume with methanol.
b) Evidence + Internal Standard: Place equivalent volumes of evidence stock
solution (e.g. 2-ml) and internal standard stock solution in a 10-ml
volumetric flask and fill to volume with methanol.
3) Typical Gas Clu·omatograph Conditions:
30-m DB-I, 1200 C isotheonal, injector 250DC, Detector 280DC, 6 minute
run (approximately), I-microliter injected.
4) Sampling: Triplicate injections ofeach ofthe working solutions will be
made. The average and standard deviation of the two sample sets will be
calculated. The relative deviation from the mean for each of the sample sets
can not exceed 50/0.
P-500 (5-10) 750f76 March 1,2011

5) Calculations:
Area Meth Stand x weight stand x purity Area Evid x weight Evict
----------------- ----------------- ----------------- = A; -------------------------------- = B
Area IS x weight IS x pUlity Area IS x weight IS x purity
% Methamphetamine (as Hel) = (BIA) x 100
P-500 (5-10) 760f76 March 1,2011