Dr. Michael O'Leary, Vice-Chair of the CCC briefly explained that ...

MINUTES OF THE 27TH COUNTRY COORDINATING COMMITTEE (CCC) MEETING
APRIL 30, 2007, MEDICAM CONFERENCE HALL
I - INTRODUCTION
Dr. Michael O'Leary, Vice-Chairperson convened the 27th CCC meeting, which was held on April 30, 2007
at 2:30 pm at MEDiCAM Conference Hall.
Before proceeding with the agenda members have been counted to make sure there is a quorum to proceed
the meeting. There were 26 members out of 29 were presented (alternates were counted as members
present).
The agenda of the meeting was introduced as follows:
1. 14:30 pm – 14:40 pm Welcome/Introduction
distribute list of CCC/SC members and endorsement of the new CCC membership and alternate
(HACC, NAA, RHAC and URC)
2. Review of minutes of the last meeting
3. Report of the CCCSC
4. Selection of Chair and Vice-Chair
5. Update on Round 7 proposal development
6. Selection of Principal Recipient for Round 7
7. Selection of TRP members for HIV and TB
8. Revision of CCC TORs
9. Other business
The agenda was adopted.
II – PARTICIPANTS
(See attached list of participants)
III. PROCEEDINGS
1. Welcome/Introduction: distribute list of CCC/SC members and endorsement of the new CCC
membership and alternate (HACC, NAA, RHAC and URC)
Dr. Michael O’Leary, Vice-Chair of the CCC briefly explained that CCC members recently has
been shifted from members to alternate and from one institution to the others. As indicated in the
revised CCC ToR, the mandate of CCC members is for two years, but replacing members will be
accepted or not is depend on the CCC member’s decision. He added that in the previous CCC
meeting was agreed MEDiCAM to solicit a CCC member replacing IFRC candidate which is now
replaced by Dr. Var Chivorn, Associated Executive Director of RHAC and his alternate is Dr. Oum
Sopheap, Executive Director of KHANA. He opened the floor for discussion and decision on the
above shifted alternates and members.
There was no objection and the meeting endorsed the CCC and CCC-SC membership lists including the
replacement of members and alternate (HACC, NAA, RHAC and URC).
2. Review of minutes of the last meeting
Dr. Michael O’Leary requested CCC members to go through minutes of the 26 th CCC meeting for any
comments and input. There was a comment from the floor on page 3 of the second top paragraph to
rephrasing that the finalized priorities for Round 7 will be circulated to all CCC members for comments and
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approval prior to announce in the local newspapers (Cambodia Daily and Rasmey Kampuchea). This is to
acknowledged that the revised priorities has not been circulated to CCC members for comments and
approval prior to announce publicly.
3. Report of the CCCSC
Dr. Michael O’Leary reported that after the last CCC meeting the sub-committee has hold 4 meetings:
13 March 2007: meeting discussed on: R. 7 priority and timeline, R.7 budget guideline, consultant on PR
option and reprogramming request.
3 rd April 2007: discussed on: update GFATM funding in Cambodia, R.7 budget discussion and approve the
CCC Consultant’s ToR.
6 th April 2007: discussed on: endorsement of the estimated budget for Round 7 (HIV/AIDS $40m, TB $25m
and CNM $10m), review timeline and preparing for next CCC meeting; and
20 April 2007: discussed on: overview of Round 7, review of TRP members, PR applications and selection
process and sharing consultant’s report, ASEAN regional proposal for Round 7, approve on PR’s requests
(increase cash advance from $20,000 to $40,000) and Round 6 Malaria component, presentation Round 4 Ph
2 proposals. In the last CCC-SC meeting a team was assigned to work on PR option for Round 7 and the
team met on Friday last week and the team representative will present the result at this meeting.
4. Selection of Chair and Vice-Chair
Before election, Dr. Michael informed meeting of the process for election of the Chair and Vice-Chair that
based on the procedures for election and succession, a secret ballot will distribute to all members and each
member casts one vote (both member and alternate presented will allow only one vote). The top vote-getter
will be Chair, and the second will be Vice-Chair. The Chair and Vice-Chair should not come from the same
constituency. The new Chair and Vice-Chair will take office immediately following the vote.
The following candidates were identified:
1. H.R.H Princess Norodom Marie Ranariddh, Senior Minister, Chairperson of the NAA
2. H.E. Dr. Mam Bun Heng, Secretary of State, MoH
3. Dr. Michael O’Leary, WHO Representative
But at the meeting it was informed by NAA that Princess has withdrawn from candidacy, so there were only
two candidates.
The ballots were distributed to the 26 CCC members presented and they were collected and counted. H.E.
Dr. Mam Bun Heng received 23 votes and Dr. Michael O’Leary received 3 votes. It was declared that H.E.
Dr. Mam Bun Heng is the Chairman of the CCC and Dr. Michael O’Leary is the Vice-Chairman of the
CCC. The elected new Chairman chaired the meeting immediately.
5. Update on Round 7 proposal development
Dr. Michael O’Leary provided a summary overview that in Round 7 there are only two components
HIV/AIDS and TB (it was informed that Malaria component will not apply for this Round because they just
received Round 6 grant). The deadline for submission final proposal to the Global Fund is on July 4, 2007.
The initial submission to the subcommittee was on May 4 and it was changed to May 7, 2007. There are
many steps for reviewing proposals. The proposals will first screen by the subcommittee to see an overall
view of the proposal including budget, priorities approved by the CCC etc then will send to Technical
Review Panel (TRP) to review on the technical aspect. The Subcommittee will send comments and
recommendations from TRP plus Subcommittee inputs to the proposal developers to make revision. The
final revised proposals will send to CCC members for review and endorsement at the CCC meeting.
He added that in Round 6 there are two consultants working on consolidation of the final Country
Coordinated Proposal which supported by WHO and France Embassy, but now there was no source of
funding identified to support the consultant yet. He requested CCC members to take consideration and find
out potential sources to provide financial support to these consultants (note that as advised by the Global
Fund we cannot use CCC strengthening budget to support consultants in proposal development).
Some CCC members have already been supported Technical Assistants in developing subcomponents of TB
and HIV/AIDS proposals such as WHO, JICA, UNAIDS. Meeting requested those potential donors such as
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WHO, UNAIDS, JICA, DFID, FC to find out if they can provide more support for the consultants to
consolidate the final proposal.
HIV/AIDS component coordinator informed the meeting that there are four main sub-components for
HIV/AIDS: HIV/AIDS Prevention, Impact Mitigation, Coordination, and Care and Treatment (CoC
proposal is only for 2 years to fill gap from Rounds 7 & 8). Total budget requested is around $40m. For TB
component there are three main priorities: C-DOTS, TB/HIV, and procure anti-TB drugs. Total budget
requested is around $20m. He concerned about there is no Technical Assistant support to develop proposal,
but he hope that TB proposal will be able to submit to subcommittee as deadline.
6. Selection of Principal Recipient for Round 7
A representative of a group volunteer (include WHO, UNAIDS and USAID) working on PR options
presented options for Round 7 PR selection that in the last CCC-SC meeting has also been discussed about
this issue and agreed to set up a task force to more deeply review information and present to full CCC. The
review of the task force is based on result of the Consultant's working on PR options, GF document and own
knowledge of the PR and how it should function. Other related documents is needed but inaccessible such as
PR reports on ending Round 1 and Mit-term review Rounds 2 and 4, and report from LFA. He added that
there are 9 applicants expressed interest for PR Round 7 which consist of current PR, NCHADS, CENAT,
MEDiCAM, KHANA, PACT, SHCH, DO and HNI. These applicants expressed their interest in different
disease areas.
PR options:
There are 5 options:
- 1 PR - MOH : all SRs for HIV/AIDS and TB
- 2 PRs - MOH : all Government SRs for HIV/AIDS & TB
- NGO : all NGOs SRs for HIV/AIDS & TB
- 2 PRs - NCHADS : all SRs for HIV/AIDS
- CENAT : all SRs for TB
- 2 PRs - MoH : all Government SRs for HIV/AIDS & TB
- NGO : all NGOs SRs for HIV/AIDS
- 3 or More PRs - MOH, NPs, NGOs split by function (financial Mgmt & Syst. Insti & Prog, Proc &
supply mgmt, M&E)
Conflict of interest: Any entity that has expressed interest as being PR, should be recused from any
discussions concerning that entity.
Other issues for CCC consider: There will be substantial resources invested in current PR, consolidation
of earlier Rounds, M&E (impact on one national M&E with additional layer and split of PRTRT),
Procurement, and potential conflict of interest [SR own PR (Gov't & NGO)] this is fine with GF but will
increase oversight responsibility for CCC.
In conclusion, he presented two options for CCC decision:
Option 1: come to consensus on PR or PRs
Options : establish 6 members Task Force
It was clarified by a committee members on slide presentation on “available information – inaccessible” that
the Principal Recipient (PR) will share the reports from Jan De Jong to all CCC members when it finalized.
After discussion meeting agreed on option 2. The Task Force will consist of 6 members and 2 members from
each constituency [2 from Government (CNM&NAA), 2 from UN/Multi/bilateral Donors (WHO &
USAID), and 2 from NGOs/OIs, Civil Society/Private Sector and Academic/Scientific Community (URC &
RHAC]. The TF will prepare selection criteria, review and score letter of interest received and may request
additional information for agencies as required. The TF will prepare a list of potential combination of
qualified candidates for PR and will send to CCC members prior to meeting. Those candidates will be
invited to make presentation at CCC meeting. Meeting also decided to send letters to PR to release the result
of Review of GFATM Programs for Rounds 1, 2 and 4 and a letter to LFA requesting to release LFA audit
report. The TF will provide outcome to the CCC within 3 weeks.
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7. Selection of TRP members for HIV and TB
Dr. Sin Somuny, Executive Director of MEDiCAM explained that in the last CCC-SC meeting he was
tasked to prepare TRP members list for review Round 7. The list of TRP has been developed but not yet
finalized and required additional names of expertise in an overall and sub-components. He also informed
that the TRP members will include expertise from outside country for each disease components and subcomponents.
In order to come up with a complete list of TRP he requested CCC members to provide
additional potential names to him by email included full detail contact address, but make sure that those
people will not involve in proposal development, or if they involved in proposal development they should
review other component or sub-component.
8. Revise CCC ToR
Dr. Michael O'Leary informed that this ToR has been developed quite long time ago and recently we have
revised part of them only, so we need to look at it and make some change where necessary in the future.
9. Other business
No other business was discussed.
The meeting closed at 5:30 pm.
Seen and Approved:
______________________
Dr. Michael O’Leary
Vice-Chairperson of the CCC
Date: ……/……../200
Reported by:
______________________
Kith Vanthy
CCC/SC AO
Date: ……/……./200
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