Tutorial for myUCLA Gradebook Setup and Use - UCLA Computer ...

Tutorial for myUCLA Gradebook Setup and Use
Advantages:
• Logistically easier than emailing spreadsheet around between TA’s, Prof, and Graders
• Students can see their recorded grades, check for mistakes
• Students can see distribution (if enabled) for each assignment
• Electronic grade submission (fewer mistakes)
Disadvantages:
• Delay at beginning of quarter before getting access to gradebook
1 Obtaining Access
• Professor logs in to myUCLA (may need to obtain BOL account)
• Click on Gradebook under your class heading
• Add yourself, other TA’s, maybe even homework graders as Gradebook Helpers (need
SID for each Gradebook Helper)
- Must set permissions levels for helpers
- At least one TA should have all permissions, or else prof must edit schema
(Make sure you have permissions that include the schema)
- Readers should only have permissions to enter scores
• Set the submission method property to electronic if you want to save time (only prof can)
• Log out
2 Set up the Grading Schema
• Login to myUCLA under your BOL account
• Scroll down to bottom of main page, should now see the class under Gradebook Helper
• Click on Gradebook link
• Start with the Gradebook Helper (wizard)
Basic Settings:
• If you’re a Gradebook Helper already, don’t need to “Give TA’s Access”
• Probably want “Points” system (default)
• Alternative weights - if you want to offer “best of both schemas” to the students
Define Schema:
• Select grading categories and their weights (probably from syllabus)
o Check the box if you want each item/assignment in that category weighted
evenly
• Add items to each category
o Choose due date (students can see this, so make it accurate)
o Choose weight (relative to this category) unless box was checked on prev. page
o Choose the point total for the assignment
o Select the info that you want students to have access to
Choose from {none, scores (personal only), scores w/distribution}
o Optional URL, comments may accompany item (students have access to this)

3 Using/Modifying the Gradebook
At the end, look at the “Gradebook Main Page” (this is where you will return in future).
You can now:
• Click on Category name link to modify settings for that Category
o Here you can set it to drop X lowest scores for each student in that category
• Click on Item name to modify or delete items (change due date, etc.)
• Click on “points distribution” if you want to see avg, stdev, max, min, etc.
• Click on Update Grades to enter/modify grades for each item
o Can enter by hand, or upload a tab delimited file (see example file)
(Particularly useful if you have to use a spreadsheet for the first few
weeks, but want to switch over to the Gradebook later)
o Can also download grades as a spreadsheet (if you want to make custom
graphs, etc.)
o Click on the Star graphic next to a student name to view/modify grades for any
assignment for that student
o Click on sunglasses to view a summary of grades for that student
o Click on notepad to view a history of changes to this student's grades
o Click on the name to send an email to that student's registered address
o Can excuse students from individual assignments (won't be counted towards
their grade)
4 Links/Tips
From your myUCLA page, can also:
• View the class Roster, or download it as an excel spreadsheet
• Email everyone in the class (as long as everyone has an email address registered with
URSA that they actually check)
Gradebook Quick Start Guide: http://my.ucla.edu/gradebook/quickstart.pdf
Gradebook User’s Manual: http://my.ucla.edu/gradebook/print.pdf
Gradebook FAQ/Listserv: https://be.my.ucla.edu/gradebook/gradebookhelp.asp
BOL Account Creation: http://www.bol.ucla.edu/services/accounts/
BOL Office: 4302 Math Sciences
BOL Webpage: http://www.bol.ucla.edu/
Listserv Setup: http://www.bol.ucla.edu/services/lists/
Email tac@cs.ucla.edu with any other questions