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Bharat Heavy Electricals Limited - Bharat Heavy Electricals Ltd.

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<strong>Bharat</strong> <strong>Heavy</strong> <strong>Electricals</strong> <strong>Limited</strong><br />

Tender No. : BHEL/CSU/SCRAP/03 Date: 09/05/2011<br />

TENDER NOTICE<br />

Sealed Tenders are invited in two part bid system, for the following work from<br />

reputed/experienced contractors on the terms and conditions mentioned in this tender document:-<br />

1. Scope of Work :<br />

a) Collection of CRNGO scraps from Blanking Line pit (3 meters deep) on continual<br />

basis and its disposal to scrap yard.<br />

b) Collection of Packing Steel scraps on daily basis, its loading/ unloading and disposal to<br />

scrap yard.<br />

c) Collection of bundle cover scraps such as plastic jute and packing wood etc., its<br />

loading/unloading and transportation to scrap yard.<br />

2. Duration: The contract shall be valid for one year from date of work order and may be<br />

extended for six months on mutual agreement basis.<br />

3. Earnest Money: Rs 40,000 /- (Rupees Forty thousand only). Earnest Money may be<br />

deposited in Demand draft in favour of ‘<strong>Bharat</strong> <strong>Heavy</strong> <strong>Electricals</strong><br />

<strong>Limited</strong>’ payable at SBI, IGFCC Jagdishpur.<br />

Tenders without Earnest Money are liable to be rejected.<br />

4. Security Deposit: Rs.100, 000 (Rs One Lakh) + 7.5% of the total order value exceeding<br />

Rs.10,00,000/-.<br />

5. Tender document:- The Tender document can be downloaded free from BHEL<br />

website www.bhel.com<br />

6. Technical & Commercial bid shall be opened on: - 30/05/2011 at15.00 hrs<br />

7. Acceptance of Tender: Before the opening time in the Tender Box kept in the<br />

Administrative Block of CSU BHEL, Jagdishpur Industrial Area,<br />

Distt. CSM Nagar- PIN-227817 Uttar Pradesh.<br />

8. This tender document includes:-<br />

1. ANNEXURE –A: General Terms And Conditions<br />

2. ANNEXURE –B: Technical Bid<br />

3. ANNEXURE –C: Price Bid<br />

4. ANNEXURE –D: Checklist<br />

5. ANNEXURE –E - Reverse Auction<br />

6. ANNEXURE –F - Performa For Contract Agreement<br />

7. ANNEXURE –G - Performa For Security Deposit Bank Guarantee<br />

___________________________________________________________________________________________<br />

_<br />

Centralized Stamping Unit & Fabrication Plant, Jagdishpur Industrial Area, Distt. CSM Nagar (UP) 227 817, INDIA<br />

Tel.: + + 91 5361 27 1376; FAX: 27 0057; e-mail:vminocha@bhelcsufp.in, website: www.bhel.com<br />

Registered & Corporate Office: ‘BHEL House’, Siri Fort, New Delhi 110 049<br />

Page - 1 - of 15<br />

(Shobhit Maurya)<br />

Engineer CSU<br />

BHEL Jagdishpur


GENERAL TERMS AND CONDITIONS<br />

<strong>Bharat</strong> <strong>Heavy</strong> <strong>Electricals</strong> <strong>Limited</strong><br />

___________________________________________________________________________________________<br />

_<br />

Centralized Stamping Unit & Fabrication Plant, Jagdishpur Industrial Area, Distt. CSM Nagar (UP) 227 817, INDIA<br />

Tel.: + + 91 5361 27 1376; FAX: 27 0057; e-mail:vminocha@bhelcsufp.in, website: www.bhel.com<br />

Registered & Corporate Office: ‘BHEL House’, Siri Fort, New Delhi 110 049<br />

Page - 2 - of 15<br />

ANNEXURE-A<br />

1. Offer must be accompanied with Earnest Money Deposit of Rs. 40,000/- (Rupees Forty<br />

thousand only) in the shape of Demand Draft drawn in favour of <strong>Bharat</strong> <strong>Heavy</strong> <strong>Electricals</strong><br />

<strong>Limited</strong> payable at SBI, IGFCC Jagdishpur. EMD shall be forfeited, if the tenderer withdraws<br />

his offer during the validity period or fails to sign the contract agreement, after award of the<br />

contract.<br />

2. Successful bidders will have to deposit Security Money within seven days after award of LOI<br />

or contract which ever is earlier with the company for the due fulfillment of terms and<br />

conditions of Rs.1,00,000/- (Rs One Lakh) +7.5% of the total order value exceeding Rs.<br />

10,00,000/-. The security deposit will not carry any interest. It will be released within thirty<br />

days of satisfactory completion of contract.<br />

3. Tender will be opened in the Administrative Building, CSU, BHEL, Jagdishpur, on the above<br />

specified date and time in the presence of those bidders who may like to be present.<br />

4. BHEL reserves the right to reject any or all the tenders without assigning any reasons<br />

whatsoever and the decision of BHEL shall be final.<br />

5. The contract shall be valid for One Year and may be extended for further one year on mutual<br />

agreement basis.<br />

6. BHEL reserves the right to finalize the tender through Reverse Auction process. For details<br />

please see the Annexure E<br />

7. While submitting the bids, it will be ensured by the bidders that:-<br />

7.1 Techno/ Commercial Bid is kept in envelope No.1.-Super scribe this envelope as-<br />

Tender Enquiry no. BHEL/CSU/SCRAP/03 date –09/05/2011 - Techno/<br />

Commercial Bid.<br />

7.2 Price bid is kept in envelope No.2- Super scribe this envelope as-Tender Enquiry no<br />

BHEL/CSU/SCRAP/03 date – 09/05/2011 - Price bid<br />

7.3 Envelope no.1 & no.2 are kept in a bigger envelope no.3<br />

7.4 All the papers (including the envelopes) should be signed & rubber stamped by the<br />

bidder<br />

8. All entries in the tender shall be typed or ink written. Any overwriting may render such tender<br />

to summary rejection.<br />

9. Late/ delayed tenders shall be rejected.


<strong>Bharat</strong> <strong>Heavy</strong> <strong>Electricals</strong> <strong>Limited</strong><br />

10. The tenderer shall furnish following, duly enclosing documents relating thereto:<br />

i. Authorized signatory shall be the person holding ‘power of attorney’ on behalf of the<br />

firm/company/bidder-concerned authorized/empowered to act on behalf for the<br />

specific purpose.<br />

ii. Power of Attorney: An attested copy of the Power of Attorney, in case an individual<br />

other than the sole proprietor signs the tender shall be submitted along with the<br />

tenders.<br />

iii. In case of an Individual, full name, address, place & nature of business and license<br />

relating to.<br />

iv. In case of Partnership Firms: The names of all the partners and their address. A copy<br />

of the partnership deed/instrument of partnership duly certified by the Notary Public<br />

shall be enclosed. The tender must be signed by all the partners of the firm or by the<br />

managing partner who has power to do.<br />

v. BHEL will not be bound by any other power of attorney granted or the change in<br />

composition of the firm made after the execution of the contract agreement. They<br />

may, however, recognize such power of attorney or change in status only after<br />

legal advice.<br />

11. The offer should remain valid for acceptance for a minimum period of 60 days from the date<br />

of bid opening.<br />

12. A consent letter should be given by the bidder that all terms & conditions of the tender are<br />

accepted by the tenderer<br />

13. Bidders have to submit the signed and stamped each and every paper of this tender document<br />

alongwith the technical bid.<br />

14. BHEL Reserves the right to: -<br />

11.1 Accept or reject any of the bid/all bids or cancel/withdraw the invitation for bid<br />

without assigning any reason whatsoever, and in such case no bidder/intending bidders<br />

shall have any claim arising out of such action by BHEL.<br />

11.2 Reject conditional tenders, tenders containing absurd or unworkable rates and tenders<br />

which are incomplete and otherwise considered defective and tenders not in<br />

accordance with the tender conditions, during the tender evaluation process.<br />

15. Contractor shall abide by all the rules, regulation and discipline at the shop floor during the<br />

course of working and shall ensure the safety & security of the instrument and the workers.<br />

16. Contractor will strictly follow the rules and regulations issued by the Central / State<br />

Government with respect to labour laws.<br />

___________________________________________________________________________________________<br />

_<br />

Centralized Stamping Unit & Fabrication Plant, Jagdishpur Industrial Area, Distt. CSM Nagar (UP) 227 817, INDIA<br />

Tel.: + + 91 5361 27 1376; FAX: 27 0057; e-mail:vminocha@bhelcsufp.in, website: www.bhel.com<br />

Registered & Corporate Office: ‘BHEL House’, Siri Fort, New Delhi 110 049<br />

Page - 3 - of 15


<strong>Bharat</strong> <strong>Heavy</strong> <strong>Electricals</strong> <strong>Limited</strong><br />

17. BHEL will not be responsible any way for any mishap / accident that may happen during the<br />

execution of works contracts.<br />

18. Contractor should fulfill all conditions of BHEL contracts as provided in instructions to<br />

contractors and statutory instructions to contractors as enclosed.<br />

19. Statuary compliances shall be essentially followed by the contractor and the contractor if<br />

found to have violated the statutory provisions as provided in the enclosed instructions would<br />

be liable to be terminated.<br />

20. There will be no sub-contracting of the work contract.<br />

21. List of labours to be deployed for work, their police verficiation, character certificate along<br />

with photo ID etc. are to be submitted to BHEL after award of work.<br />

22. The contractor shall provide following Personal Protection Safety Equipments to their<br />

Labours working in Plant:<br />

1. Helmet<br />

2. Leather Gloves<br />

3. Dangri<br />

4. Uniform<br />

5. Safety Shoes<br />

6. Safety glasses<br />

7. Soap<br />

23. The contactor has to submit a contract agreement on a non-judicial stamp paper of Rs.100/- at<br />

his own cost after award of work.<br />

___________________________________________________________________________________________<br />

_<br />

Centralized Stamping Unit & Fabrication Plant, Jagdishpur Industrial Area, Distt. CSM Nagar (UP) 227 817, INDIA<br />

Tel.: + + 91 5361 27 1376; FAX: 27 0057; e-mail:vminocha@bhelcsufp.in, website: www.bhel.com<br />

Registered & Corporate Office: ‘BHEL House’, Siri Fort, New Delhi 110 049<br />

Page - 4 - of 15


<strong>Bharat</strong> <strong>Heavy</strong> <strong>Electricals</strong> <strong>Limited</strong><br />

TECHNICAL BID<br />

NAME OF WORK: SCRAP COLLECTION IN CSU.<br />

ITEM DESCRIPTION / NATURE OF WORK<br />

Collection of CRNGO scrap from Blanking Line<br />

ESTIMATED<br />

QTY<br />

A<br />

pit & Notching scrap from Nothing Line on<br />

continual basis to keep the machines running and<br />

its transportation to scrap yard.<br />

Collection of bundle covers, sheet metal scrap,<br />

paper, plastic, strips, jute etc. on regular basis to 3227 MT<br />

B keep the shop area clear for production activities<br />

and its loading / unloading and transportation to<br />

scrap yard / identified place .<br />

Collection of wooden scrap on regular basis to<br />

C<br />

keep the shop area clear the production activities<br />

and its loading, unloading and transportation to<br />

scrap yard / identified place .<br />

1. Nature & Scope of Work:<br />

___________________________________________________________________________________________<br />

_<br />

Centralized Stamping Unit & Fabrication Plant, Jagdishpur Industrial Area, Distt. CSM Nagar (UP) 227 817, INDIA<br />

Tel.: + + 91 5361 27 1376; FAX: 27 0057; e-mail:vminocha@bhelcsufp.in, website: www.bhel.com<br />

Registered & Corporate Office: ‘BHEL House’, Siri Fort, New Delhi 110 049<br />

Page - 5 - of 15<br />

ANNEXURE – B<br />

1.1 Work of daily collection scrap from Blanking Line pit (3 metres deep) & Notching<br />

Machine, bundle covers, jute, paper, plastic, metal and wood scrap from process in CSU,<br />

its weighing and transportation to scrap yard/ identified place.<br />

1.2 The different types of scraps shall be collected separately, transported and disposed to<br />

separately identified places in scrap yard/identified place.<br />

1.3 The scrap size will be of 1250mm cut scrap or continuous scrap after blanking operation.<br />

1.4 The estimated quantities as shown in the tender documents are only indicative in nature.<br />

The actual quantity may vary.<br />

1.5 The scrap yard will be inside BHEL CSU premises as identified by BHEL.


<strong>Bharat</strong> <strong>Heavy</strong> <strong>Electricals</strong> <strong>Limited</strong><br />

1.6 Safe transportation of scrap removed from Blanking line and notching machine pit, bundle<br />

covers of coils etc. to the scrap yard will be sole responsibility of the contractor.<br />

1.7 All facilities, vehicles, tools & tackles for safe transportation of scrap shall be arranged by<br />

the contractor.<br />

1.8 The scrap collected shall be taken to Weighbridge and get measured and certified by<br />

BHEL official before disposal to scrap yard.<br />

1.9 The requirement is for unskilled nature of work of scrap collection and disposal as per<br />

requirement on regular basis from presses to keep the machines running without<br />

interruption. It must be ensured that the machine must not be stopped for scrap removal<br />

and that the machine should not suffer any stoppages for the reason of non-removal of<br />

scrap. In case of any clarification or explanation is required in understanding the work<br />

requirement it should be sought from the concerned shop Executive/ Supervisor.<br />

1.10 The workers deployed by the contractors may be unskilled labours.<br />

1.11 The successful contractor or his representative shall have to maintain day to day contract<br />

with CSU officials. Report on every working day at 8:00 AM to undertaking and<br />

supervision of the work. He has to deploy sufficient workers in I, II, III shifts, as per work<br />

requirement, even on Sundays and Holidays, if required. The contractor shall be<br />

responsible for the good conduct of his employees.<br />

1.12 Payment terms will be as following:<br />

i) Payment will be done on the basis of scrap removed as certified by BHEL Engineer.<br />

ii) Payment will be done according to the rates in Work Order issued to the contractor.<br />

The rates will remain firm for the entire contract period.<br />

iii) Payment will be done on monthly basis on submission of bill by contractor.<br />

iv) Service tax will be paid extra.<br />

v) Income Tax at the prevailing rate on gross value of work done and applicable surcharge<br />

and education cess shall be deducted from the running bills as per relevant rules unless<br />

exempted by the Income Tax Authorities.<br />

1.13 Penalty Clause: If any machine is found stopped due to non-removal of scrap in the<br />

scope of contract, a penalty of Rs.250/- per hour shall be deducted from contract’s bill<br />

upto a maximum of Rs. 1000/- per day.<br />

1.14 Following documents are to be submitted along with the tender documents:<br />

i) Service Tax registration.<br />

ii) Last 2 year Income tax returns.<br />

iii) ESI registration.<br />

___________________________________________________________________________________________<br />

_<br />

Centralized Stamping Unit & Fabrication Plant, Jagdishpur Industrial Area, Distt. CSM Nagar (UP) 227 817, INDIA<br />

Tel.: + + 91 5361 27 1376; FAX: 27 0057; e-mail:vminocha@bhelcsufp.in, website: www.bhel.com<br />

Registered & Corporate Office: ‘BHEL House’, Siri Fort, New Delhi 110 049<br />

Page - 6 - of 15


iv) PF registration.<br />

v) PAN No. copy<br />

vi) Copy of Labour License Certificate<br />

<strong>Bharat</strong> <strong>Heavy</strong> <strong>Electricals</strong> <strong>Limited</strong><br />

1.15 Basic purpose of works contract is to achieve planned production of the department on<br />

continual basis. It must be ensured that the machine must not be stopped for scrap<br />

removal and that the machine should not suffer any stoppages for the reason of nonremoval<br />

of scrap.<br />

1.16 In case planned monthly production is not met due to the reason of non-removal of scrap<br />

by the works contractor and the performance of the contractor is not found to be<br />

satisfactory BHEL reserves the right to cancel the order and the security deposit<br />

submitted will be forfeited.<br />

1.17 No idle labour charges will be admissible in the event of any stoppage of work resulting<br />

in the contractor’s workmen being rendered idle due to any reason at any time.<br />

1.18 All disputes between the parties to the contract arising out of or in relation to the<br />

contract, other than those for which the decision of the Engineer or any other person is<br />

by the contract expressed to be final and conclusive, shall after written notice by either<br />

party to the contract to the other party, be referred to sole arbitration of the Additional<br />

General Manager or his nominee.<br />

___________________________________________________________________________________________<br />

_<br />

Centralized Stamping Unit & Fabrication Plant, Jagdishpur Industrial Area, Distt. CSM Nagar (UP) 227 817, INDIA<br />

Tel.: + + 91 5361 27 1376; FAX: 27 0057; e-mail:vminocha@bhelcsufp.in, website: www.bhel.com<br />

Registered & Corporate Office: ‘BHEL House’, Siri Fort, New Delhi 110 049<br />

Page - 7 - of 15


ITEM<br />

A<br />

B<br />

C<br />

DESCRIPTION/ NATURE OF<br />

WORK<br />

Collection of CRNGO scrap from<br />

Blanking Line pit & Notching scrap<br />

from Nothing Line on continual basis<br />

to keep the machines running and its<br />

transportation to scrap yard.<br />

Collection of bundle covers, sheet<br />

metal scrap, paper, plastic, strips, jute<br />

etc. on regular basis to keep the shop<br />

area clear for production activities and<br />

its transportation to scrap yard /<br />

identified place.<br />

Collection of wooden scrap on regular<br />

basis to keep the shop area clear the<br />

production activities and<br />

transportation to scrap yard /<br />

identified place.<br />

<strong>Bharat</strong> <strong>Heavy</strong> <strong>Electricals</strong> <strong>Limited</strong><br />

PRICE BID<br />

___________________________________________________________________________________________<br />

_<br />

Centralized Stamping Unit & Fabrication Plant, Jagdishpur Industrial Area, Distt. CSM Nagar (UP) 227 817, INDIA<br />

Tel.: + + 91 5361 27 1376; FAX: 27 0057; e-mail:vminocha@bhelcsufp.in, website: www.bhel.com<br />

Registered & Corporate Office: ‘BHEL House’, Siri Fort, New Delhi 110 049<br />

Page - 8 - of 15<br />

ESTIMATED<br />

QTY<br />

3227 MT<br />

RATE<br />

QUOTED<br />

(in Rs./MT)<br />

A B<br />

ANNEXURE – C<br />

Total<br />

(in Rs)<br />

C=A x B<br />

Total (in words):_____________________________________________________________<br />

Note: 1. Rate should be quoted inclusive of all taxes & levies etc., except service tax, which shall be<br />

paid extra as applicable<br />

2. Price bid will be opened only of those bidders who qualifies the techno-commercial<br />

requirements.<br />

3. L-1 bidder shall be identified on the basis of Total cost to BHEL.<br />

(Signature and Seal of bidder)


<strong>Bharat</strong> <strong>Heavy</strong> <strong>Electricals</strong> <strong>Limited</strong><br />

CHECK LIST<br />

(To be submitted along with the Technical Bid)<br />

Please ensure that the following documents have been submitted along with the offer:-<br />

SL NO. DESCRIPTION Write YES/ NO<br />

1<br />

Technical bid and Price bid are kept in separate envelopes<br />

and both envelopes are put in bigger envelope.<br />

2<br />

The envelope of technical bid contains EMD of required<br />

amount.<br />

3 Consent letter<br />

Signed and stamped copy of the complete tender<br />

4<br />

document<br />

5 Service Tax registration copy<br />

6 Income tax returns copy- for Last 2 years<br />

7 ESI registration copy<br />

8 PF registration copy<br />

9 PAN No. copy<br />

10 Copy of Labour License copy<br />

11 This Checklist submitted along with technical bid.<br />

___________________________________________________________________________________________<br />

_<br />

Centralized Stamping Unit & Fabrication Plant, Jagdishpur Industrial Area, Distt. CSM Nagar (UP) 227 817, INDIA<br />

Tel.: + + 91 5361 27 1376; FAX: 27 0057; e-mail:vminocha@bhelcsufp.in, website: www.bhel.com<br />

Registered & Corporate Office: ‘BHEL House’, Siri Fort, New Delhi 110 049<br />

Page - 9 - of 15<br />

DD No.<br />

ANNEXURE – D


REVERSE AUCTION (RA)<br />

<strong>Bharat</strong> <strong>Heavy</strong> <strong>Electricals</strong> <strong>Limited</strong><br />

___________________________________________________________________________________________<br />

_<br />

Centralized Stamping Unit & Fabrication Plant, Jagdishpur Industrial Area, Distt. CSM Nagar (UP) 227 817, INDIA<br />

Tel.: + + 91 5361 27 1376; FAX: 27 0057; e-mail:vminocha@bhelcsufp.in, website: www.bhel.com<br />

Registered & Corporate Office: ‘BHEL House’, Siri Fort, New Delhi 110 049<br />

Page - 10 - of 15<br />

ANNEXURE - E<br />

1.1. BHEL may go for Reverse Auction (on line bidding on Internet) instead of opening the<br />

submitted sealed price bid. The decision to go for Reverse Auction will be taken after<br />

techno-commercial evaluation. Information and general terms and conditions governing<br />

RA are given below.<br />

1.2. For the proposed reverse auction, technically and commercially acceptable bidders only<br />

shall be eligible to participate.<br />

1.3. BHEL will engage the services of a Service Provider who will provide all necessary<br />

training and assistance/ demonstration before commencement of on line bidding on<br />

internet.<br />

1.4. BHEL will inform the Vendors in writing the details of Service Provider to enable them<br />

to contact for training/ demonstration.<br />

1.5. Business rules like event date, time, start price, bid decrement, extensions etc. also will<br />

be communicated through Service Provider for compliance.<br />

1.6. Vendors have to fax the Compliance form in the prescribed format (provided by<br />

Service provider) before start of Reverse Auction. Without this, the vendor will not be<br />

eligible to participate in the event.<br />

1.7. BHEL will provide the calculation sheet which will help the Vendors to arrive at "Total<br />

Cost to BHEL” for each of the Vendors to enable them to fill-in the price and keep it<br />

ready for keying in during the Auction.<br />

1.8. Reverse auction will be conducted on a scheduled date & time.<br />

1.9. At the end of Reverse Auction event, the lowest bid value will be known on the<br />

network.<br />

1.10. The lowest bidder has to fax the duly signed filled-in prescribed format as provided to<br />

BHEL through Service Provider within 24 hours of Auction without fail.<br />

1.11. Any variation between the on-line bid value and the signed document will be<br />

considered as sabotaging the tender process and will invite disqualification of vendor to<br />

conduct business with BHEL as per prevailing procedure.<br />

In case BHEL decides not to go for Reverse Auction procedure for this tender enquiry, the Price<br />

bids already submitted and available with BHEL shall be opened as per BHEL’s standard<br />

practice.


<strong>Bharat</strong> <strong>Heavy</strong> <strong>Electricals</strong> <strong>Limited</strong><br />

PROFORMA FOR CONTRACT AGREEMENT<br />

Agreement No. : __________________ Dated________<br />

___________________________________________________________________________________________<br />

_<br />

Centralized Stamping Unit & Fabrication Plant, Jagdishpur Industrial Area, Distt. CSM Nagar (UP) 227 817, INDIA<br />

Tel.: + + 91 5361 27 1376; FAX: 27 0057; e-mail:vminocha@bhelcsufp.in, website: www.bhel.com<br />

Registered & Corporate Office: ‘BHEL House’, Siri Fort, New Delhi 110 049<br />

Page - 11 - of 15<br />

ANNEXURE – F<br />

Scope of work:<br />

a) Collection of CRNGO scraps from Blanking Line pit (3 meters deep) on continual<br />

basis and its disposal to scrap yard.<br />

b) Collection of Packing Steel scraps on daily basis, its loading/ unloading and disposal to<br />

scrap yard.<br />

c) Collection of bundle cover scraps such as plastic jute and packing wood etc., its<br />

loading/unloading and transportation to scrap yard.<br />

The agreement made on ________ day of……………….., 2011 between M/S <strong>Bharat</strong> <strong>Heavy</strong><br />

<strong>Electricals</strong> <strong>Limited</strong>, CSU, Jagdishpur , Distt CSM Nagar (UP) having its registered office at<br />

BHEL House, Siri Fort, New Delhi-110049 (hererin after called the company) the first party M/s<br />

_____________________________ (hererinafter called the company) the 2 nd party. Whereas<br />

through its tender enquiry no. _________________ and opened on ________.<br />

And whereas the contractor has submitted his Quotation on dated ________ in pursuance of said<br />

tender notice.<br />

And whereas the company has decided to accept contractors tender mentioned above as per the<br />

offered rates and conditions specified in offer dated _________ subject to other terms and<br />

conditions specified in the tender enquiry/ proposed agreement and the company’s contract hereto<br />

And whereas the contractor has agreed to do the supply and work specified above at the rates<br />

mentioned, subject to the conditions contained hereunder:<br />

01-This contract shall come into force with immediate effect and shall remain valid up to<br />

________ .<br />

02-The contractor shall do packing of all stamping as given in the tender document<br />

Payment-Contract value is Rs _______ inclusive of all taxes. The invoice should mention The ST<br />

registration no & PAN No. If contractor shall not complete his job within time specified by BHEL<br />

his security deposit will be forfeited.<br />

Penalty condition as per tender. Such penalty will be recovered from the bill-Agreed<br />

Security Deposit- Successful bidders will have to deposit Security Money Rs.100, 000 (Rs One<br />

Lakh) +7.5% of the total order value exceeding Rs.10,00000/- Security money will be in the form<br />

of Bank Guarantee from BHEL consortium bank on specified format, or will be in the form of DD<br />

in favour of BHEL payable at SBI, IGFCC Lucknow. Security deposit will not carry any interest.<br />

It will be returned to the contractor, within 30 days, after successful completion of the Contract.<br />

The security deposit and any other amount occurring to the contract will be liable for forfeiture in<br />

the event of the contractor violating any of the conditions of the contractor and will be set against


<strong>Bharat</strong> <strong>Heavy</strong> <strong>Electricals</strong> <strong>Limited</strong><br />

any claim or expenditure incurred by BHEL on account of acts of omission/negligence on the part<br />

of the contractor.<br />

Settlement of Disputes-If at any time, any dispute or difference whatsoever shall arise between the<br />

company and the contractor, upon or in relation to or in connections with the contract the same<br />

shall be referred to the sole arbitration of the head of centralized stamping unit, Jagdishpur or such<br />

other persons as nominated by the head of the unit or the person so appointed by him, had to deal<br />

with the matter to which the agreement relates. The award of unit incharge of CSU,BHEL<br />

Jagdishpur or the arbitrator so appointed shall be final and binding on the company and the<br />

contractor. The arbitration proceedings shall be held at CSU, BHEL, Jagdishpur,CSM Nagar<br />

(UP). Jurisdiction of CSM Nagar (UP) district court shall apply.<br />

Once the contract is signed, the contractor shall not sublet or transfer the full contract or any part<br />

threreof which will tantamount to violation of the contract.<br />

The contractor shall be responsible for all acts of their staff and sub agents and liabilities arising<br />

there from.<br />

Indemnity-The contractor shall indemnify the company against all losses, claims etc. arising out<br />

of any of his servants or agents.<br />

In witness where the parties there to have here under signed the agreement<br />

Witness Signature of the contractor<br />

1-Name<br />

Address Name<br />

Designation<br />

2-Name-<br />

Address<br />

Witness-<br />

1-Name For and on behalf of<br />

Address<br />

<strong>Bharat</strong> <strong>Heavy</strong> <strong>Electricals</strong> <strong>Ltd</strong>.<br />

CSU, Jagdishpur, CSM Nagar<br />

___________________________________________________________________________________________<br />

_<br />

Centralized Stamping Unit & Fabrication Plant, Jagdishpur Industrial Area, Distt. CSM Nagar (UP) 227 817, INDIA<br />

Tel.: + + 91 5361 27 1376; FAX: 27 0057; e-mail:vminocha@bhelcsufp.in, website: www.bhel.com<br />

Registered & Corporate Office: ‘BHEL House’, Siri Fort, New Delhi 110 049<br />

Page - 12 - of 15


<strong>Bharat</strong> <strong>Heavy</strong> <strong>Electricals</strong> <strong>Limited</strong><br />

PROFORMA FOR SECURITY DEPOSIT BANK GUARANTEE<br />

___________________________________________________________________________________________<br />

_<br />

Centralized Stamping Unit & Fabrication Plant, Jagdishpur Industrial Area, Distt. CSM Nagar (UP) 227 817, INDIA<br />

Tel.: + + 91 5361 27 1376; FAX: 27 0057; e-mail:vminocha@bhelcsufp.in, website: www.bhel.com<br />

Registered & Corporate Office: ‘BHEL House’, Siri Fort, New Delhi 110 049<br />

Page - 13 - of 15<br />

ANNEXURE – G<br />

This deed of Guarentee made this ............................day of ...................... two thousand and<br />

.............. by ...........................(Bank) herein after called the " The Guarantor" ( which expression<br />

shall unless repugnant to the context or meaning thereof be deemed to include it's successors<br />

and assigns ) in favour of M/s <strong>Bharat</strong> <strong>Heavy</strong> <strong>Electricals</strong> <strong>Limited</strong> ( A Govt. of India Undertaking) a<br />

company incorporated under the Companies Act, 1956, having it's registered office at BHEL<br />

House , Siri Fort, Asiad, New Delhi- 110049 through it's unit at Jagdishpur, distt, CSM Nagar (<br />

UP) herein after called " The Company" ( which expression shall unless repugnant to the context<br />

or meaning thereof by deemed to include it's successors and assigns)<br />

WHEREAS ................................................................(herein after referred to as the<br />

Contractor) have entered into contract arising out of Letter of Intent no. ........................<br />

dt.....................( herein after referred to as "the contract") for the construction of<br />

.............................. with the company.<br />

AND WHEREAS the contract inter-alia provides that the contractor shall furnish to the<br />

company a sum of Rs.................................( Rupees ....................................................................)<br />

towards security deposit for due and faithful performance of the contract in the form and manner<br />

specified therein .<br />

AND WHEREAS the contractor has approached the Guarantor and in consideration of the<br />

arrangement arrived at between the Contractor and the Guarantor, the Guarantor has agreed to<br />

give the Guarantee as hereinafter mentioned in favour of the company.<br />

The Guarantor do hereby guarantee to the company the due and faithful performance,<br />

observance or discharge of the Contract by the contractor and further unconditionally and<br />

irrevocably undertake to pay to the Company without demur and merely on a demand, to the<br />

extent of Rs.....................( Rupees...........................................................................................)<br />

against any claim by the company on them for any loss , damage, costs, charges and expenses<br />

caused to or suffered by the company by reasons of the contractor making any default in the<br />

performance, observance or discharge of the terms, conditions, stipulations or undertakings or<br />

any of them as contained in the contract.<br />

The decision of the company whether any default has occurred or has been committed by<br />

the contractor in the performance, observance or discharge of any of the terms, conditions,<br />

stipulations or undertakings or any one of them as contained in the contract and/ or as to the<br />

extent of loss, damage, costs, charges and expenses caused to or suffered by the company by<br />

reason of the contractor making any default in the performance, observance or discharge of any<br />

of the terms, conditions, stipulations or undertakings or any one of them shall be conclusive and<br />

binding on the Guarantor irrespective of the fact whether the contractor admits or denies the


<strong>Bharat</strong> <strong>Heavy</strong> <strong>Electricals</strong> <strong>Limited</strong><br />

default or questions the correctness of any demand made by the company in any Court, Tribunal<br />

or Arbitration proceedings or before any other Authority.<br />

The company shall have the fullest liberty without affecting in any way the liability of the<br />

Guarantor under this Guarantee, from time to time to vary any of the terms and conditions of the<br />

contract or extend time of performance by the contractor or to postpone for any time and from<br />

time to time any of the powers excercisable by it against the contractor and either enforce or<br />

forebear from enforcing any of the terms and conditions governing the contract or securities<br />

available to the company and the Guarantor shall not be released from it's liability under these<br />

presents by any exercise by the company of the liberty with reference to the matters aforesaid or<br />

by reasons of time being given to the contractor or any other forbearance act or commission on<br />

the part of the company or any indulgence by the company to the contractor or any other matter<br />

or thing whatsoever which under the law relating to surities would, but for this provision have the<br />

effect of so releasing the Guarantor from it's liability under this guarantee.<br />

The Guarantor further agrees that the Guarentee herein contained shall remain in full<br />

force and effect during the period that would be taken for the performance of the contract and it's<br />

claim satisfied or discharged and till the company certifies that the terms and conditions of the<br />

contract have been fully and properly carried out by the contractor accordingly discharges this<br />

Guarantee, subject however, that the company shall have no claim under this Guarantee<br />

after.................... i.e, ( the present date of validity of Bank Guarantee unless the date of validity<br />

of this Bank Guarantee is further extended from time to time, as the case may be ) unless a<br />

notice of the claim under this Guarantee has been served on the Guarantor before the expiry of<br />

the said period in which case the same shall be enforceable against the Guarantor not<br />

withstanding the fact that the same is enforced after the expiry of the said period.<br />

The Guarantor undertakes not to revoke this Guarantee during the period it is in force<br />

except with the previous consent of the Company in writing and agrees that any liquidation or<br />

winding up or insolvency or dissolution or any change in the constitution of the contractor or the<br />

Guarantor shall not discharge the Guarantor's liability hereunder.<br />

It shall not be necessary for the company to proceed against the contractor before<br />

proceeding against the Guarantor and the Guarantee herein contained shall be enforceable<br />

against them not withstanding any security which the company may have obtained or obtain from<br />

the Contractor shall at the time when proceedings are taken against the Guarantor hereunder be<br />

outstanding or unrealized.<br />

Notwithstanding anything contained herein before, our liability under the Guarantee is<br />

restricted to Rs ............................ (<br />

Rupees.............................................................................................). Our guarantee shall remain<br />

in force un till..........................., i.e, ( the present date of validity of Bank Guarantee unless the<br />

date of validity of this Bank Guarantee is further extended from time to time ) unless a claim or<br />

demand under this guarantee is made against us on or before............................we shall be<br />

discharged from our liabilities under this Guarantee thereafter.<br />

___________________________________________________________________________________________<br />

_<br />

Centralized Stamping Unit & Fabrication Plant, Jagdishpur Industrial Area, Distt. CSM Nagar (UP) 227 817, INDIA<br />

Tel.: + + 91 5361 27 1376; FAX: 27 0057; e-mail:vminocha@bhelcsufp.in, website: www.bhel.com<br />

Registered & Corporate Office: ‘BHEL House’, Siri Fort, New Delhi 110 049<br />

Page - 14 - of 15


<strong>Bharat</strong> <strong>Heavy</strong> <strong>Electricals</strong> <strong>Limited</strong><br />

Any claim or dispute arising under the terms of this document shall only be enforced or<br />

settled in the courts having jurisdictions at Jagdishpur, Distt. CSM Nagar (U.P.) only.<br />

The Guarantor hereby declares that it has power to execute this guarantee and the<br />

executants have full powers to do so on behalf of the Guarantor.<br />

IN WITNESS whereof the ..........................................................................(Bank) has<br />

hereunto set and subscribed it's hand the day, month and year first, above written,<br />

WITNESSES<br />

1. Name and Address<br />

2. Name and Address<br />

___________________________________________________________________________________________<br />

_<br />

Centralized Stamping Unit & Fabrication Plant, Jagdishpur Industrial Area, Distt. CSM Nagar (UP) 227 817, INDIA<br />

Tel.: + + 91 5361 27 1376; FAX: 27 0057; e-mail:vminocha@bhelcsufp.in, website: www.bhel.com<br />

Registered & Corporate Office: ‘BHEL House’, Siri Fort, New Delhi 110 049<br />

Page - 15 - of 15<br />

Signed for and on behalf of the Bank<br />

( Signatory No,..................................)<br />

Notes:<br />

1. The above BG shall be executed on the non-judicial stamp papers of adequate value<br />

procured in the name of the bank in the state where the bank is located.<br />

2. The above BG is required to be sent by the executing bank directly to BHEL at the address<br />

where tender is submitted/ accepted under seal cover.

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