minutes of meeting 01-2010-2011 present regrets - John Abbott ...

COAC Minutes Meeting 01-2010-2011 2010-10-01
coac MINUTES
1 st meeting 2010-2011
Friday October 1, 2010
6:00 PM
John Abbott College, Sainte-Anne-de-Bellevue
MINUTES OF MEETING 01-2010-2011
Qing-Qing Yang (SUJAC VP External) welcomes everyone to the campus of John Abbott College, and
begins introductions. Qing-Qing (VP External), Andrew Francis(VP Academic) , Sabrina Han (Congress member)
and Hao Sheng Zhang (Congress member) represent John Abbott College. Shannon Gittens (VP External)
represents Dawson College. Yahya Azami (External Coordinator) and Eric Zhao (Coordinator of Cultural Affairs)
represent Marianopolis College. Caela Claveau (Social activities coordinator) and Roman Brodsky (Treasurer)
represent Vanier College.
Qing-Qing Yang accepts the chair and calls the meeting to order. Sabrina Han is designated the recorder of the
minutes for this meeting.
© 2009–2010 Confederation of Anglophone CEGEPs. All rights reserved.
2009-10-30 7:30 PM JOHN ABBOTT COLLEGE BOARDROOM (SH-104)
PRESENT
DAWSON COLLEGE
Shannon Gittens VP External
JOHN ABBOTT COLLEGE
Qing-Qing Yang VP External Chair
Andrew Francis VP Academic
Sabrina Han Congress member
Hoa Sheng Zhang Congress member
MARIANOPOLIS COLLEGE
Yahya Azami VP External
Eric Zhao Coordinator of Cultural Affairs
VANIER COLLEGE
Caela Claveau Social Activities Coordinator
Roman Brodsky Treasurer
REGRETS
CHAMPLAIN COLLEGE
SAINT-LAMBERT
HERITAGE COLLEGE
1. APPROVAL OF AGENDA
Amendments- 18.Tuition Fees crossed out.
Adding 4.0.1 COAC Constitution
VCSA, duly seconded by MSU, to approve the agenda for
COAC Meeting 01-2010-2011.
2. APPROUVAL OF MINUTES
Motion to table minutes by VCSA, seconded by MSU.
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COAC Minutes Meeting 01-2010-2011 2010-10-01
3.0 UPDATE OF COAC CONTACT LIST
The contact list was past around for everyone to write down their information.
4.0.1. COAC CONSTITUTION (COPY TO ALL MEMBER COLLEGES)
Discussion ensues about whether the former roles of Financial officer, Vice-chair person are
needed during COAC meetings (in Constitution). Each Student Union will look into updating the
COAC Constitution.
4.3 COAC MEETINGS AND ALTERNATIVES (FACEBOOK, SKYPE, CASUAL
MEETINGS)
Discussion ensues. Will continue to have formal meetings.
Qing-Qing Yang explains that according to the Constitution, all member unions contribute
evenly from their own funding for COAC expenses. Budgets for small, specific projects are
managed on a case-by-case basis, depending on each project’s circumstances.
5.0 STUDENT UNION SHIRTS (SUJAC)
VCSA explains that they have shirts with their logo and Student Union website imprinted. Shirts
are available for the whole student population. They are earned through events and contests on
their Facebook page such as “Word of the day”. These shirts are ordered in bundles therefore
they are cheap. The shirts come in many different colors. Executive have costumed sweaters.
Congress members get a t-shirt at the end of the semester.
MSU explains that they have cardigans, polos and sweat pants with their logo imprinted on the
side. Congress members pay half.
SUJAC will bring up having mass produced shirts during Congress meetings.
6.0 STUDENT UNION EXPOSURE (SUJAC)
VSCA explains that they get exposure by having contest on their Facebook page and on their
website. Hence students drop in to their office in order to participate and to pick up their prize.
SUJAC will look into it.
MSU mostly get exposure during Orientation where they hand out the “Messenger Bag” with
information on MSU.
DSU also get a lot of exposure during Orientation called “Welcome Week” where there are
events organised entirely by DSU. They give away free water bottles with their logo imprinted in
order to encourage sustainability also to get exposure. DSU also run campaigns and give away
free t-shirts to students who participate in the campaigns. DSU provides their students with free
veggie lunched every Monday.
7.0 FOOD (VCSA)
VCSA explains that their cafeteria food is expensive, unhealthy and they encounter issues with
their staff.
Discussion ensues about prices, line ups, food choice and waiting time.
8.0 AGENDA (VCSA)
VCSA explains that returning students at Vanier College must pay $10 for an Agenda.
JAC has free agendas with ads that pays for most of the cost.
Marianopolis has free agendas with minimal advertising.
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COAC Minutes Meeting 01-2010-2011 2010-10-01
9.0 SEXUAL EDUCATION (MSA)
Marianopolis wondering about sex ed. In other CEGEP.
JAC has sex awareness week organized by Health and Wellness office.
Vanier has safe sex week with activities and games. Many humanities courses devoted to sex
education.
10.0 CO-OP AND BOOK PRICE
JAC finds that the books sold at their bookstore are overpriced hence they are looking into coops.
Vanier has “Book Loan” program available for financially troubled students.
Marianopolis does not have a bookstore, they use Concordia’s. They do have a secondhand book
list.
11.0 OFFICE APPEARANCE
JAC wondering what others do to make office more welcoming.
Vanier every year execs pick new wall colours. First tank; popcorn machine, games (on site)
Marianopolis has couch, computer, generally gets many guests to come in.
12.0 CLUBS
JAC varying budgets for clubs.
Marianopolis has strict budget policy. Many of their clubs do fundraising. Marianopolis has
approximately 80 clubs.
Vanier club space is getting tight. Wondering about club room seize. Vanier has currently 23
clubs.
JAC only have permanent club rooms for active clubs. They do not have specific club room for
all clubs. Clubs book classroom as needed. JAC has approximately 30 clubs.
Dawson has rooms with dividers for clubs. Dawson has approximately 23 clubs.
13.0 PEOPLE POWER
Marianopolis would like to have a play educating students on self potential.
JAC, VCSA and DSU will look into dividing costs to have the play performed at each Cegep.
14.0 LOCKERS
Vanier explains that lockers cost 10$ per student. Students are paired with random students if
one dose not have a locker buddy.
Dawson explains that lockers are 7$ each. Students who are alone are assigned a small locker.
Paired students are assigned a long locker.
Marianopolis explains that lockers are 5$.
JAC explains that lockers are shared usually by two students and they are free. However, given
the school is overpopulated this semester their is a shortage.
15.0 SPEAKER VIETNAM WAR SURVIVOR
Marianopolis ensues discussion about Vietnam war survivor speaker and the lack of interest in
school involvement. Having speakers in classes may prove more effective.
16.0 ORIENTATION PROCEDURE AND DURATION
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COAC Minutes Meeting 01-2010-2011 2010-10-01
JAC says that orientation has not proven useful to some students.
Dawson organizes ‘Welcome Week’ with activities, games and freebies. In order to promote
sustainability, DSU give every new student a reusable water bottle with their logo designed on
the bottle.
VCSA’s orientation occurs during mid-August, lasts a week and students are divider by their
program. The orientation includes speeches by faculty during the assembly and VCSA plans
events such as Scavenger Hunt where students receive VSCA t-shirts.
Marianopolis explains that they have two orientations. The first consists of a visit from
secondary five students where the school gives them a tour. The second occurs at the beginning
of the fall semester called ‘Welcome Back Day’ where there is a BBQ organize for students.
17.0 BATHROOMS
Vanier explains that their bathrooms are dirty, inconveniently structured and located and there
are more washrooms available for girls than for guys.
Dawson explains that their washrooms are clean. Their washroom doors dispose a foot hinge on
the inside which allows students to open the door without dirtying their hands.
JAC explains that girls and boys’ washrooms are located next to each other and are most of the
time found at the same place on each floor.
19.0 OTHER BUSINESS
Dawson:
-lower tuition fees.
-to end ban on forbidding homosexuals to give blood.
-Fundraising for humanitarian trip.
-Campaigning to ban bottled water.
-Halloween party for students.
-Events for native, in order to raise aboriginal awareness.
-Student
-CFS student saver, discounts on travel, stores and restaurants.
-Banner drops to discourage labelling cafeterias by ethnicity.
Vanier:
VCSA would like to organize a pageant in each english Cegep. The winner would be crowned
Miss COAC. Eligibility criteria would have to include good academic standing and active
involvement within her school or community.
Marianopolis:
MSU would like VP Externals to organize intercollegiate outings.
20.0 NEXT MEETING
All members agree that holding a routine meeting once per month is a good idea. However,
meeting again before the winter break is not worthwhile, since there will not be an insufficient
number of topics for discussion.
Caela Claveau offers to host the next COAC meeting at Vanier College. Some members mention
that Thursday evenings are preferred because of their work schedules.
Caela Claveau offers to host the next meeting at Vanier College on Thursday, October 28, 2010.
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COAC Minutes Meeting 01-2010-2011 2010-10-01
21.0 ADJOURNMENT
DSU motions, duly seconded by VCSA, to officially adjourn COAC Meeting 01-
2010-2011 at 9:30 pm.
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