Tender for purchase of Cotton Terry Towel, GC CRPF, Ald - Central ...

TENDER NOTICE
DY.INSPECTOR GENERAL OF POLICE C.R.P.F GROUP CENTRE , OLD AIRPORT,
PHAPHAMAU,ALLAHABAD (UP)
(Tel./Fax No. 0532-2447688)
NO.U.II.1/2012-13-GC-Alld(S)T/Towel Dated, the 16 April’2012
TENDER NOTICE
The Dy. Inspector General of Police, CRPF, Group Centre, Phaphamau,
Allahabad (UP) for and behalf of the President of India incites sealed tenders under two
bid system (Technical and price bid) for purchase of store as per details given below.
Tender documents duly completed along with tender samples are required to be submitted
by 1500 hours on 31/05/2012 and tenders will be opened on the same day at 1600 hours in
the presence of tenderers at CRPF, GC, Phaphamau, Allahabad (UP)-211013. Tenderers are
requested to submit tender documents and samples well before the date of opening to
tender to avoid last minute rush. In case date of opening of tender happens to be a closed
holiday, the tender will be opened on next working day at the stipulated time.
COTTON TERRY TOWEL (COTTON TOWELING AND TOWELS)
Sl. No Name of Item Quantity Earnest Money
Deposit (in
Rupees)
Specification
1 Cotton Terry Towels (Cotton 13386 Nos Rs. 44,000-00 As per appendix
Toweling and Towels)
“A”
Tenderers should deposit 2% of total cost the store quoted by them along
with their tender if they are not registered with NSIC/DGS&D. Earnest Money should be in
the form of Bankers Cheque of Bank of Fix deposit in favour of DIGP, GC, CRPF, Phaphamau,
Allahabad(UP)-211013 Payable at Main Branch Allahabad , Code No. 00006. For details, visit
us at www.crpf.gov.in.
Note:-
01. F.O.R Destination for stores shall be mentioned clearly.
02. Rate quoted in foreign exchange will not be considered.
03. Only those who will be able to demonstrate their quoted make/Model before
placement of supply order should only quote.
04. The information format should invariable be filled in and duly signed by the
authorized signature and the terms and conditions should strictly be followed
before submitting the quotation.
05. TWO BID SYSTEM
All bidders are required to submit their offers in two covers as under:-
(a) FIRST COVER (Technical Bid) should contain the following :-
i) Tender documents duly completed and signed but without indicating the rates
quoted.
ii) Earnest money (If applicable)
iii) Delivery terms, delivery period quoted
iv) Performance statement of last three years
v) Any other relevant documents which the firms wishes to submit
(b) SECOND COVER (Commercial/Price Bid) should contain the following :

(i) Details of rates, taxes, duties, and discounts, if any quoted by the bidder.
These details should be submitted on their letter pad.
(ii) Rates must be clearly written in figures as well as in words.
(iii) There should not be any cutting/ over writing.
Both the above-mentioned covers should be sealed separately, and super scribed
with the Tender No., Stores and date of tender opening. This cover should thereafter, be
kept in a third cover and again sealed. This cover should also be super scribed with the
tender No., stores and date of tender opening. .
06. The quotations may be addressed to The Dy. Inspector General of Police, Group
Centre, CRPF, Phaphamau, Allahabad(UP)-211013 .
07. The rate of items should be quoted along with Excise Duty, which can be supplied
within the specified period mentioned in the supply order. For any delay in the
supply of goods be the specified date, a liquidated damage of @2% of supply of
goods by the delayed goods for 40 days will be charged for which the
goods/equipment is supplied after the specified date given in the supply order .
08. Quotations should be addressed to the DIGP, GC, CRPF, Phaphamau, Allahabad(UP)-
211013 must reach by the date mentioned in the tender notice (latest by
1500 hours on 31/05/2012 to this Office. Quotations sent by Post/Courier would
be acceptable up to 1500 hrs. On the fixed date (i.e. 31/05/2012).
09. Quotations will be opened on 31/05/2012 at 1600 hrs. Tenderers or their
representatives may be present at the time of opening the quotations, if so desire.
10. Quotations received late after due date and time will be rejected.
11. The price quoted should be for complete terms of reference. Rates should be
quoted item wise each separately.
12. Catalogue/full particulars of the goods/equipment should also be furnished with the
quotations if available.
13. The Tender, along with its quotations, must also submit a certified copy of its latest
Income tax clearance certificate.
14. Quotations should be valid up to 90 days. Quotations valid for a shorter period shall
be rejected as non-responsive.
15. The supply order will only be placed after the demonstration/final inspection and
approved of the sample of goods/equipment by the purchase committee/competent
authority as may be intimated.
16. Stores shall be supplied at the premises of the consignee as per terms and
conditions & supply order. No other charges such as OCTROI, Packing, forwarding
freight, insurance, loading and unloading clearance etc, will be allowed. However,
OCTROI Exemption Certificate, if required, will be issued. Central sales tax will be
charged by the quote as per the applicable rates.
17. Performance security Deposit for an amount 5 percent of the order value of the
contract as may be decided by the competent authority, for the stores of tender
enquiry will have to be made within 7 days on receipt of order to ensure due
performance of the contract. Security deposit shall be in any of form (a) Bank
Guarantee issued by a reputed Bank (Model) format at Annexure(B) (C). Account
payee demand Draft, from a commercial Bank in favour of the DIGP, GC, CRPF,
Phaphamau, Allahabad(UP)-211013 , Payable at SBI Main branch, Allahabad Code No.

00006.The performance security should remain valid for a period of sixty days
beyond the date of completion of all contractual obligations by the firm/
organization. Bid security will be returned to the successful bidder on receipt of
performance security.
18. Store are required to be supplied on credit basis and No interest will be payable on
the delayed payment of stores. Payment will be made direct to the supplier/firm
bank account through ECS mandate. No request for other mode of payment will be
entertained.
19. Quantity of the stores indicated is subject to increase or decrease at the
discretion of the DIGP, CRPF, GC Allahabad , without assigning any reason.
20. The tenderer should indicate the guarantee period in the quotation. The minimum
guarantee period will be one year unless an increased period is specifically
mentioned in the specification.
21. The tenderer should/ indicate the life span of the item.
22. Performance Security Deposit as mentioned against column 16 will be released after
completion of all contractual obligations by the firm/organization. Thus can be with
held of forfeited in full or in part in case the order is not executed satisfactorily
within the stipulated period or requisite standard of the stores within the
guarantee period is not undertaken to the best satisfaction of the user.
23. While the quote and the Government shall every effort to resolve amicably by
direct informal negotiation, every them, if any disagreement or dispute arising
between them under or in connection with the contract shall be settled under the
Court of law within its jurisdiction At Allahabad. The resultant contract will be
interpreted under Indian Laws.
24. The Head of Department, reserves the right to accept or reject any tender or all,
at any time without assigning any reason thereof .
25. The submission of the tender shall be taken as the implied acceptance of all terms
and conditions stipulated herein .
26. Registration certificates of DGS&D, SSI/NSIC and this department if any should
be attached with the quotation.
27. LAB TEST REPORT / CERTIFICATE OF STORES OFFERED:
27.1 The tenderer after getting the tender samples tested from any of the laboratories
approved by National Accreditation Board for Testing and Calibration Laboratories
(NABL) must submit the lab test certificate in original . Issue Date of Lab Test
Report must should be after date of issue of tender enquiry. The lab test
certificate should indicate that :-
“It is Certified that the sample offered for lab test is
meeting / not meeting all the requirement with reference to its tender Enquiry
specifications As per Appendix– A’of Tender Enquiry and the sample is acceptable
with reference to its tender enquiry specifications .( Note :-Delete whichever is not
applicable.”).
Sd. 16/04/2012
(A.K. KANAUJIA)
DIGP GC CRPF, ALLAHABAD

TECHINICAL SPECIFICATIONS OF COTTON TERRY TOWEL
APPENDIX- 'A'
1. Cotton Terry Towel (Cotton Toweling and Towels) : 13386 Nos.
Specification :Cotton terry towels to IS:
7056-1989 (reaffirmed 2001) amdt-1
and as per details is general technical
requirements the following sizes and
side edges with selvedges, size: 150
Cms x 75 Cms, hade: Bleached.
Sd. 16/04/2012
(A.K. KANAUJIA)
DIGP GC CRPF, ALLAHABAD

ANNEXURE-B
MODEL BANK GUARANTEE FORMAT FOR FURNISHING EMD
Whereas.....................................................................................................................................
(hereinafter called the "Tender)
has submitted their offer dated....................................................................................................
for the supply of..........................................................................................................................
(hereinafter called the "Tender")
against the purchaser's tender enquiry No..................................................................................
KNOW ALL MEN by these presents that WE...........................................................................
of..............................................................................................................having our registered office
at...........................................................................................................are bound unto........................
(hereinafter called the "Tender")
in the sum of .................................................................................................................................
for which payment will and truly to be made to the said purchaser, the Bank binds itself its
successors and assigns by these presents. Seated with the Common Seal of the said Bank
this........................................................................day of ...................................2012
THE CONDITIONS OF THE OBLIGATION ARE:-
1. If the tender withdrawn of amends, of impairs or derogates from the tender in any
respect within the period of validity of this tender.
2. If the tenderer having been notified of the acceptance of his tender by the Purchaser
during the period of its validity :
a) If the tenderer fails to furnish the Performance security for the due
performance of thecontract.
b) Fails or refuses to accept/execute the contract.
We undertake to pay the Purchaser up to the above amount upon receipt of its first
written demand without the Purchaser having to substantiate its demand. Provided that in
its demand the Purchaser will note that the amount claimed by it is due to it owing to the
occurrence of one or both the two conditions, specifying the occurred condition or
conditions.
This guarantee will remain in force up to and including 45 days after the period of
tender validity and any demand in respect thereof should reach the Bank not later than
the above date.
..........................................................................
(signature of the authorized officer of the Bank)
............................................................................
............................................................................
Name and designation of the officer
seal, name and address of the Bank and address of the Branch

ANNEXURE-C
MODEL BANK GUARANTEE FORMAT FOR PERFORMANCE SECURITY
To,
The President of India
WHEREAS.....................................................................................................................................
(Name and address of the supplier) (Hereinafter called" the supplier") has undertaken, in
pursuance of contract No.................................................................................... .date.......................
to supply (description of goods and service (hereinafter called "the contract") and whereas
it has been stipulated by you in the said contract that the supplier shall furnish you with a
bank guarantee by as scheduled commercial recognized by you for the sum specified therein
as security for compliance with its obligations in accordance with the contract, and whereas
we agreed to give the supplier such as bank guarantee, Now therefore we hereby affirm
that we are guarantors and responsible to you, on behalf of the supplier, up to a total of
..........................................................(amount of the guarantee in words and
figures) and we undertake to pay you, upon first written demand declaring the supplier to be
in default under the contract and without cavil or argument, any sum of sums within the
limits of (amount of guarantee) as aforesaid, without your needing to prove of to show
grounds or reasons for your demand or the sum specified therein.
We hereby waive the necessity of your demanding the said debt from the supplier
before presenting us with the demand.
We further agree that no change or addition to or other modification of the terms
of the contract to be performed there under of any of the contract documents which may
be made between you and the supplier shall in any way release us from any liability under
this guarantee and we hereby waive notice of any such change, addition or modification.
This guarantee shall be valid until the ....................day of ................2012
(Signature of the authorized officer of the Bank)
Name and designation of the officer.........................................
Seal, name and address of the Bank and address of the Branch.

PART-I
INFORMATION FORMAT
General information to be supplied along with the quotations
(Separate for each item)
Ref. No................................................................Date of Opening of Tender.........................................
1. Name of the Item :
2. Name & Address of the firm/supplier Tele No. :
3. Whether manufacturer of the quoted items : Yes/No
(If "Yes" details of manufacturing License?
Registration No. etc (NISC/SSI/DGS&D)
4. Whether dealer of the quoted items : Yes/No
(If "Yes", Authorized letter from the manufacture)
5. (a) Excise Duty Registration No. :
(b) Sales Tax Registration No. :
(c) C.S.T. Registration No. :
6. Whether the quoted item has been supplied :
earlier to any Institute/Department
(If so, furnish details)
7. BIS/ISI/ISO/DRDO Approved the quoted items. If any : Yes/No
8. Whether handling the equipment as well as its trouble
shooting aspects, would be arranged free of cosat at least : Yes/No
for a period of one week.
9. Whether the sample of stores submitted along with : Yes/No
quotation

PART-II
INFORMATION FORMAT
DETAILS OF THE EQUIPMENT OFFERED IN THE TENDER
1. Name of the Item :
2. Make/Model :
3. Name and Address of the manufacturer :
4. Is the offered Model is exactly as per :
Specification ? (Please attach literature)
5. Life of the item :
6. Warranty/Grantee period :
7. Name & Address of the current users
of the offered stores.
8. Cost of each items (Including excise duty :
Central Sales Tax, Freight Charges etc)
UNDER TAKING
It is certified that the information given above is true and correct and I undertake
to abide by the terms and conditions of the DIGP, GC , CRPF, Old Airport, Phaphamau,
Allahabad (UP)-211013.
Date:
AUTHORIZED SIGNATURE