Master Data Module.pdf

kovala kayaa-laya p`yaaoga ko ilae 

For Official Use Only 

mahalaoKakar (laoKa evaM hkdarI)-I maharaYT/ , mauMba[- 

Accountant General (A&E)-I Maharashtra, Mumbai 

vaI ela saI pìk`yaa saMbaMQaI inayamapuistka 

( maasTr DaTa maaoDyaUla ) 

VLC PROCEDURAL MANUAL 

(MASTER DATA MODULE) 

àÉcÉãÉäJÉÉBÉEÉ® (ãÉäJÉÉ ´É cBÉEnÉ®ÉÒ)-I àÉcÉ®É−]Å, àÉÖÆ¤É

ivaYaya - saUcaI 

saM#yaa pRYT 

AQyaaya 1 - p`stavanaa 2 

AQyaaya 2 - laoKa sarMcanaa - mau#ya xao~ 

1. saO@Tsa- 3 

2. mau#ya SaIYa- tqaa ]p mau#ya SaIYa- ivavarNa 4 

3. maa[nar hOD\sa 10 

4. skIma / gaùp ( saba hOD\sa ) 12 

5. bajaTotr ]pSaIYa- 13 

6. bajaTotr ivastRt SaIYa- 15 

7. bajaTotr ivaYaya SaIYa- ( naa^na bajaT Aaobajao@T hOD\sa ) 17 

8. na[- saovaa SaIYa- ivavarNa ( nyaU saiva-sa hOD iDTolsa ) 19 

AQyaaya 3 - laoKa sarMcanaa - saamaanya 

1. mau#ya SaIYa- EaoiNayaa^M ( maojar hOD\sa roMja ) 23 

2. mau#ya SaIYa- saMyaaojana ( maojar hOD\sa ilaMkoja ) 25 

3. saimmailat mau#ya SaIYa- ( esaaoisaeT maojar hOD) 27 

4. laoKa samaUh ( Aka}MT gaùp ) 29 

AQyaaya 4 - laoKa s~aot - ( Aka}MT saaosa- ) 

1. laoKa s~aot - ( Aka}MT saaosa- ) 32 

2. mau#ya laoKa KND saMyaaojana ( hOD Aa^f Aka}MT saO@Sana ilaMkoja ) 38 

3. saMixaPt $p ( AibaìvaeSana ) 41 

4. vyai@tgat Kata laoKa ivavarNaI ( psa-nala laojar Aka}MT iDTolsa ) 43 

5. AahrNa evaM saMivatrNa AiQakarI ( DI DI Aao ) 48 

AQyaaya 5 - bajaT saMbaMQaI ivavarNaI 

1. bajaT saar 52 

2. Anaudana ivavarNaI ( bajaT DaTa ) 55 

3. bajaT Aa^MkDo ( bajaT DaTa ) 58 

4. bajaT puna: ivainayaaojana ( bajaT irepàoipèSana ) 63 

5. Aadana evaM saMivatrNa AiQakarI ko Anausaar bajaT Aa^MkDo ( DI DI Aao vaar bajaT Aa^MkDo ) 68 

6. bajaT Anaumaana ( bajaT esTImaoT\sa ) 71 

7. irlaIja Aa^f fMD\sa 73 

8. bajaT isqait ( bajaT sToTsa ) 77 

9. pìtilaip vagaI-krNa ( ka^pI @laaisaifkoSana ) 78 

AQyaaya 6 - Anaumaodna ( A^qaaora[jaoSana ) 

1. bajaTIya vagaI-krNa ka Anaumaaodna 80 

2. bajaTotr vagaI-krNa ka Anaumaaodna 87 

AQyaaya 7 - saamaanya 

1. ivaBaaga 88 

2. pdnaama 89 

3. byaaja dr 91 

4. Daomaona iDTolsa 93 

5. rajya sarkar ko kma-caairyaaoM ka byaaOra 97 

6. Anau$p SaIYa- ( knakaorDoMT hOD\sa ) 98 

7. saUcanaa p`Qaana ( irpaoT- maasTr ) 100 

8. EaoNaIkrNa janak ( saI@vaOMsa janaroTr ) 103 

9. pOramaITr p`Qaana ( pOramaITr maasTr ) 106 

10. pìt saMdBa- saMkotk ( kàsa rofroMsa kaoD ) 110 

11. Plaana bajaT saMyaaojana (Plaana bajaT laIkoMja) 114 

12. Anaudana ko Anausaar bajaT saar tOyaar krnaa. 116

INDEX 

Particulars Page No. 

Chapter 1 : Introductory 2 

Chapter 2 : Accounting Structure - Main 

1. Sectors 3 

2. Major Head and Sub Major Head Details 4 

3. Minor Heads 10 

4. Schemes/Group Sub Heads 12 

5. Non Budgeted Sub Heads 13 

6. Non – Budgeted Detailed Heads 15 

7. Non – Budgeted Object Heads 17 

8. New Service Head Details 19 

Chapter 3 : Accounting Structure - General 

1. Major Head Ranges 23 

2. Major Head Linkages 25 

3. Associated Major Heads 27 

4. Account Groups 29 

Chapter 4 : Account Sources 

1. Account Sources 32 

2. Head of Account Section Linkage 38 

3. Abbreviations 41 

4. Personal Ledger Account Details 43 

5. DDO’s 48 

Chapter 5 :Budget Details 

1. Budget Summary 52 

2. Grant Details 55 

3. Budget Data 58 

4. Budget Re-appropriations 63 

5. DDO wise Budget Data 68 

6. Budget Estimates 71 

7. Release of Funds 73 

8. Budget Status 77 

9. Copy Classifications 78 

Chapter 6 : Authorisation 

1. Authorisation of Budgeted Classifications 80 

2. Authorisation of Non-Budgeted Classifications 87 

Chapter 7 : General 

1. Departments 88 

2. Designations 89 

3. Interest Rates 91 

4. Domain Details 93 

5. State Government Employee Details 97 

6. Concordant Heads 98 

7. Report Master 100 

8. sequence Generator 103 

9. Parameter Master 106 

10. Cross Reference Codes 110 

11. Plan Budget Linkages 114 

12. Generate Report for the Grant-wise Budget summary 116

p`stavanaa 

vaI ela saI pOkoja ko maasTr DaTa maa^DyaUla kI kaya-ivaiQak inayama puistka kao inayaM~k mahalaoKaprIxak ko 

sqaayaI AadoSaaoM kI inayamapuistka (p`Saasainak) KND I, tIsara saMskrNa ko pOra 2 ,2 ko AQaIna tOyaar ikyaa gayaa hO. 

vaI ,ela ,saI ,AnauBaaga ko AnauBaaga AiQakarI/ sahayak laoKa AiQakarI tqaa SaaKa AiQakarI sao yah Apoxaa 

kI jaatI hO ik vao Apnao kaya- ko daOrana inayama puistka kI ivaYaya saUcaI ka saavaQanaIpUva-k AQyayana kroM AaOr [sa 

ivaYaya pr nae saMSaaoQanaaoM / AaSaaoQanaaoM / pirvat-naaoM kao Saaimala krto hue ]sao AVtna banaae rKoM . vao eosaI iksaI 

Ayaqaa-qata caUk Aqavaa AadoSaaoM kao BaI Qyaana maoM laaeMgao jaao Ap`cailat hao gae hOM Aqavaa ijasamaoM saMSaaoQana krnao kI 

ja$rt hO. 

AnauBaaga AiQakarI / sahayak laoKa AiQakarI [samaoM saBaI saMbaMw AadoSaaoM kao turMt Saaimala krto hue 

inayamapuistka kao AVtna banaae rKnao ko ilae ijammaodar hOM. 

e.esa.laxmaI 

maumba[- 2008 mahalaoKakar

PREFACE 

The Procedural Manual of Master Data Module in VLC Package has been 

prepared under para 2.2 of the Comptroller and Auditor General's Manual of Standing 

Orders (Administrative) Vol. I Third Edition. 

The Section Officer/Assistant Accounts Officer and the Branch Officer of the VLC 

Section are expected to study the contents of the Manual carefully in the course of their 

work and keep them up-to-date by incorporating the amendments/ modifications/ 

changes in view of new orders on the subject. They should also bring to notice any 

inaccuracies, omissions or orders which have become obsolete or require amendment. 

The S.O./ A.A.O. is responsible for keeping the Manual up-to-date by promptly 

incorporating in it all relevant orders. 

A.S. Lakshmi 

Mumbai, 2008 ACCOUNTANT GENERAL

AQyaaya - I 

p`stavanaa 

maasTr DaTa maa^DyaUla ka mau#ya ]_oSya laoKa s~aot, laoKa saMrcanaa, bajaT ivavarNaI, rajya p`Saasainak ivaBaagaaoM Aaid ko mau#ya AaMkDaoM kao sTaor krnaa hO ijana kao pàya: 

badlanao kI AavaSyakta nahIM pDtI hO. inayaimat laona dona maoM pìvaYT ikyaa gayaa byaaOra maasTr DaTa kI evaja maoM ivaiQamaanya hO ]dahrNa ko ilae yaid isasTma maoM laoKa s~aot kI pìvaiYT 

'rayapUr' ko $p maoM kI jaatI hO AaOr vah maasTr DaTa maoM ]plabQa nahIM hO tao isasTma yah dSaa-to hue irkaD- kao rd kr dogaI ik 'rayapUr' maasTr DaTa maoM ]plabQa nahIM hO. [sa p`kar 

isasTma maoM AnaavaSyak DaTa kao sTaor krnao sao bacaayaa jaata hO. maasTr DaTa maa^DyaUla maoM sTaor byaaOro kao ivaSvasanaIya maanaa jaaegaa AaOr [sailae ]sao inayaimat $p sao AVtna tqaa 

QyaanapUva-k dja- ike jaanao kI AavaSyakta hO. Aagao yah BaI sauinaiScat ikyaa jaanaa caaihe ik daonaaoM kayaa-layaaoM ko maasTr maa^DyaUla isaMk maoM hO Aqaa-t mahalaoKakar kayaa-laya ( laoKa va 

hkdarI )-I mauMba[- AaOr mahalaoKakar kayaa-laya ( laoKa va hkdarI ) -II naagapUr maasTr maa^DyaUla kao samakailak krnao tqaa idna pìtidna kI kaya- saMbaMQaI samasyaaAaoM ka inapTara krnao 

kao ilae daonaaoM kayaa-layaaoM ko vaI ela saI pìtinaiQayaaoM kao inayaimat $p sao maah maoM Aqavaa tIna maah maoM ek baar imalanaa caaihe. 

------------------------------------

CHAPTER - I 

INTRODUCTORY 

The main purpose of Master Data Module is to store the master data such as Accounting Sources, Accounting 

Structure, Budget details, State Administrative Departments etc which is not required to change frequently. The details 

entered in regular transactions would be validated against the Master data. e.g. If Accounts Source as ‘Raipur’ is entered 

in the system which is not available in Master, the system will reject the record saying the ‘Raipur’ is not available in 

Master. Thus garbage in is avoided in the system. The details stored in the Masters would be treated as authentic and 

therefore needs to be updated regularly and entered carefully. Further it should also be ensured that Masters of both 

offices i.e AG(A&E) I, Mumbai and AG(A&E) II, Nagpur in sync. To synchronize the Masters and sort out their day to day 

functional problems, VLC representatives of both the offices should meet regularly say monthly or quarterly. 

------------------------------------

1 , saO@Tsa- 

]d\doSya 

AQyaaya - II 

laoKa saMrcanaa -- mau#ya 

yah skÌna saO@Tsa-, saba saO@Tsa- tqaa saba saba saO@Tsa- sao saMbaMiQat byaaOra saRijat krtI hO evaM ]saka rKrKava krtI hO. 

[sa skÌna ka ]pyaaoga inamnailaiKt ko ilae ikyaa jaata hO 

nayao irkaD- kao jaaoDnaa Aqaa-t saO@Tr, saba saO@Tsa- Aqavaa saba saba saO@Tsa- ivavariNayaa^ 

iksaI BaI blaa^k ko ivavarNa xao~ maoM pirvat-na krnaa 

iksaI BaI inaiScat irkaD- kao imaTanaa 

]plabQa irkaD- ka Avalaaokna krnaa 

saMBaavaI pirsaMpi

1. Sectors 

Purpose 

CHAPTER - II 

ACCOUNTING STRUCTURE - MAIN 

This screen creates and maintains details regarding Sectors, Sub Sectors and Sub-sub Sectors. 

This screen is used to: 

Add new records, i.e., Sector, Sub Sector or Sub-sub Sector details 

Modify description fields in any block 

Delete certain records 

View existing records 

Dependency /Pre-requisites 

This screen needs the existence of Major Head Ranges. 

Screen Layout 

Field Descriptions 

Sectors 

Field Description 

Part This field is for display only. 

This field is alphanumeric. 

The length of the field is 3. 

The valid values are I, II and III. 

LOV available for this field 

This field stands for part of Government Account. 

Part Description This field is for display only. 

This field is alphabetical. 


This field stands for the description of Part. 

Id This field is mandatory 

This field is alphabetical 

The length of the field is 1 

The valid values are from A to Z 

This field stands for Sector ID and Uniquely identifies Sector. It accepts 

only capital English alphabets. Small case is converted to capital before 

accepting.

saO@Tr Aa[- DI ka ivavarNa yah xao~ Ainavaaya- hO. 

yah xao~ vaNaa-naukìmak hO. 

xao~ kI lambaa[- 100 hO. 

yah xao~ AMgaòjaI maoM saO@Tr ivavarNa kao dSaa-ta hO. 

laoKa SaIYa- saMkotk yah xao~ Ainavaaya- hO. 

yah xao~ vaNaa-naukìmak hO. xao~ kI lambaa[- 1 hO. 

vaOQamaana Aar(irisaPT) [-(e@sapoMiDcar) tqaa baI (daonaaoM) hO. 

yah xao~ laoKa SaIYa- saMkotk kao dSaa-ta hO. 

yah ]prao@t ela Aao vaI sao BaI pàPt ikyaa jaa sakta hO. 

laoKa p`kar saMkotk yah xao~ maa~ iDsaPlao ko ilae hO. 

yah xao~ vaNaa-naukìmak hO. xao~ kI lambaa[- 1 hO. 

vaOQamaana Aar(rOvaonyaU) saI (kOipTla) DI(DoT) tqaa pI(piblak eka]MT) hO. 

ela Aao vaI ]plabQa hO. 

yah xao~ laoKa p`kar saMkotk kao dSaa-ta hO. 

yah ]prao@t ela Aao vaI sao BaI pàPt ikyaa jaa sakta hO. 

saba saO@Tsa- 

Aa[- DI yah xao~ Ainavaaya- hO. 



vaOQamaana A sao Z tk hO. 

yah xao~ saba saO@Tr Aa[- DI kI phcaana krata hO. yah kovala AMgaòjaI ko smaa^la vaNa-maalaa kao svaIkar krta hO. 

svaIkar krnao sao pUva- kOipTla vaNa-maalaa kao smaa^la vaNa-maalaa maoM pirvait-t ikyaa jaata hO. 

saba saO@Tr ivavarNa yah xao~ Ainavaaya- hO. 



yah xao~ AMgaòjaI maoM saba saO@Tr ivavarNa kao dSaa-ta hO. 

saba saba saO@Tsa- 

Aa[- DI yah xao~ Ainavaaya- hO. 



vaOQamaana kao[- BaI smaa^la raomana AMk hO. 

yah xao~ saba saba saO@Tr Aa[- DI kao dSaa-ta hO. kovala smaa^la raomana AMk svaIkar krta hO. svaIkar krnao sao pUva- 

kOipTla kao smaa^la maoM pirvait-t ikyaa jaata hO. 

saba saba saO@Tr ivavarNa yah xao~ Ainavaaya- hO. 



yah xao~ AMgaòjaI maoM saba saba saO@Tr ivavarNa kao dSaa-ta hO. 

iksa trh p`yaaoga krnaa hO 

k , iksa p`kar pàrMBa krnaa hO 

maonyaU kao Kaolao 

maasTr maa^DyaUla kao caunao 

eka]MiTga sT/@car maona kao caunao 

saO@Tr ivavarNa kao caunao 

e ela TI + ema + ema + esa e@saosa kI hO. 

K , iksa p`kar jaaoDnaa hO. 

3 

saO@Tr ivavarNa : 

p`yaao@ta paT- Aa[- DI kao pìvaYz kr sakta hO yaa ela Aao vaI sao cauna sakta hO. saUcaI paT-, laoKa SaIYa--, laoKa p`kar tqaa tdnau$p AMga`jaI maoM ivavarNa dSaa-tI hO. 

paT--, laoKa p`kar tqaa laoKa SaIYa- ka ivaiSaYT saMyaaojana caunanao pr, yao xao~ paopulaoT hao jaato hOM. saO@Tr Aaya DI tqaa tdnau$p AMgaòjaI maoM ivavarNa pìvaYT ikyaa jaa 

sakta hO. 

saba saO@Tr ivavarNa : 

p`yaao@ta sao@Tr ko AMtga-t ijatnao saba saO@Tsa- pìvaYT krnaa caaho kr sakta hO. 

p`%yaok saba saO@Tr ko ilae ivavarNa kao AMgaòjaI maoM pìvaYT ikyaa jaanaa caaihe. 

saba saba saO@Tr ivavarNa : 

p`yaao@ta saba saO@Tr ko AMtga-t yaqaapoixat saba saba saO@Tsa- kao pìvaYT kr sakta hO. 

p`%yaok saba saO@Tr ko ilae ivavarNa kao AMgaòjaI maoM pìvaYT ikyaa jaanaa caaihe.

Sector Id Description This field is mandatory 



This field stands for Sector description in English. 

Account Head Indicator This field is mandatory. 



The valid values are R (Receipts), E (Expenditure) and B (Both). 

This field stands for Account head indicator. 

This is also obtained from same LOV as above. 

Account Nature Indicator This field is for display only. 



The valid values are R (Revenue), C (Capital), D (Debt) and P (Public 

account). 

LOV is available. 

This field stands for account nature indicator. This is also obtained from 

same LOV as above. 

Sub Sectors 

Id This field is mandatory. 



The valid values are from a to z. 

This field stands for Sub Sector ID. It accepts only small case English 

alphabets. Upper case is converted to small case before accepting. 

Sub Sector Description This field is mandatory 



This field stands for Sub Sector description in English. 

Sub-sub Sectors 

Id This field is mandatory. 



The valid values are any small case Roman numeral. 

This field stands for Sub Sub-sector ID. Accepts only small Roman 

letters. Upper case is converted to lower case before accepting. 

Sub-Sub-sector Description This field is mandatory. 



This field stands for Sub Sub-sector description in English. 

How to use 

a. How to invoke 

Open Menu 

Select Master Module 

Select Accounting Structure-Main 

Select Sector Details 

Menu access key is ALT+M+M+S. 

b. How to Add 

3 

Sector Details: 

Part ID can be either entered by the user or selected from LOV. The list displays Part, Account head, Account 

nature and corresponding description in English. Upon selecting any particular combination of Part, Account 

Nature and account Head these fields are populated. Sector ID and the corresponding description in English 

can be entered. 

Sub Sector Details: 

The user can enter as many Sub Sectors as required under a Sector. For each Sub Sector, description in 

English should be entered 

Sub Sub-Sector Details: 

User can enter as many Sub-sub Sectors as required under a Sub Sector. For each Sub Sector, description in 

English should be entered

ga , @vaorI kOsao kroM 

4 

fa^ma- eMTr krnao pr ]sao @vaorI maaoD maoM badlao . @vaorI kao inaYpaidt krnao pr pìvaYT saBaI irkaD- skÌna pr p`diSa-t hao jaaeMgao. p`yaao@ta saO@Tr Aa[- DI maoM @vaorI kr sakta hO ` paT- 

AaOr saMbaMiQat irkaD- skÌna pr p`diSa-t hao jaaegaa. [saI p`kar saba saO@Tsa- blaa^k maoM p`yaao@ta saba saO@Tr Aa[- DI pr @vaorI kr sakta hO tqaa saba saba saO@Tsa- blaa^k maoM p`yaao@ta saba 

saba saO@Tsa- Aa[- DI maoM @vaorI kr sakta hO. 

Ga , iksa p`kar pirvat-na krnaa hO 

pirvat-na kovala iDsk`pSana pr AaOr saO@Tr, saba saO@Tr tqaa saba saba saO@Tr blaa^k ko vaOkilpk BaaYaa xao~ maoM iDisk`pSana pr saMBava hO. p`yaao@ta maaOjaUda irkaD- kI @vaorI krta hO 

AaOr ifr ivaiSaYT irkaD- maoM pirvat-na krta hO. 

D , iksa p`kar imaTanaa hO 

p`yaao@ta maaOjaUd irkaD- kI @vaorI krta hO AaOr ifr vah ]sa irkaD- kao imaTata hO. iksaI saO@Tr kao tBaI imaTayaa jaa sakta hO jaba ik [sa ko AQaIna kao[- saba saO@Tr AaOr maojar 

hOD na hao. [saI p`kar iksaI saba saO@Tr kao tBaI imaTayaa jaa sakta hO jaba ik [sa ko AQaIna kao[- saba saba saO@Tsa- AaOr maojar hOD nahI hO. [saI trh saba saba saO@Tr kao tBaI 

imaTayaa jaa sakta hO yaid [sa ko AMtga-t kao[- maojar hOD nahIM hO. 

ca , AByaui@tyaa^M 

yaid maojar hOD EaoiNayaa^M ]plabQa hO tao [sa skÌna ka p`yaaoga ikyaa jaa sakta hO. 

yaid iksaI saO@Tr ko AMtga-t kao[- saba saO@Tr AaOr maojar hOD ]plabQa nahI hO tao ]sao imaTayaa jaa sakta hO. 

iksaI BaI saba saO@Tr kao imaTayaa jaa sakta hO yaid [sa ko AMtga-t kao[- saba saba saO@Tsa- AaOr maojar hOD ]plabQa nahIM hO. 

iksaI BaI saba saba saO@Tr kao tBaI imaTayaa jaa sakta hO yaid [sa ko AMtga-t maojar hOD nahIM hO. 

2 , mau#ya SaIYa- tqaa ]p mau#ya SaIYa- ivavarNa 

[sa skÌna ka p`yaaoga maojar hOD tqaa saba maojar hOD banaanao tqaa ]sa ka rKrKava krnao ko ilae ikyaa jaata hO. 

]_oSya 

[sa skÌna ka p`yaaoga inamnailaiKt ko ilae ikyaa jaata hO 

nae maojar hOD\sa tqaa saba maojar hOD\sa kao jaaoDnaa 

maojar hOD\sa tqaa saba maojar hOD\sa sao saMbaMiQat ivavarNaI maoM pirvat-na krnaa 

maaOjaUda maojar hOD\sa tqaa saba maojar hOD\sa kao imaTanaa 

maaOjaUda maojar hOD\sa ko ivavarNa kI @vaorI krnaa 

saMBaavaI pirsaMpi

c. How to Query 

4 

Upon entering the form, change to Query mode. On executing the Query, all records entered so far are displayed. The 

user can query on Sector ID, Part and the corresponding records will be displayed. Similarly, in Sub Sectors block, the 

user can query on Sub Sector ID and in Sub-sub Sectors block, the user can query on Sub-sub Sector ID. 

d. How to Modify 

Modification is possible only on Description and Description in Alternate Language fields of Sector, Sub Sector and Subsub 

Sector blocks. The user queries existing records and then modifies a particular record. 

e. How to Delete 

The user queries existing records and deletes the particular record. A sector can be deleted only if there are no Sub 

Sectors and Major heads under it. Likewise a Sub Sector can be deleted only if there are no Sub Sub-Sectors and Major 

Heads under it. Similarly, a Sub-sub Sector can be deleted only if there are no Major Heads under it 

f. Remarks 

This screen can be used only if Major Head Ranges are available. 

A sector can be deleted only if there are no Sub Sectors and no Major Heads under it 

A Sub Sector can be deleted only if there are no Sub-sub Sectors and no Major Heads under it 

A Sub-sub Sector can be deleted only if there are no Major Heads under it 

2. Major Heads and Sub Major Head Details 

This screen is used to create and maintain Major heads and Sub Major Heads. 

Purpose 

This screen is used to 

Add new Major Heads and Sub Major Heads 

Modify details pertaining to Major heads and Sub Major Heads 

Delete existing Major Heads and Sub Major Heads 

Query the details of existing Major Heads 


This screen needs the existence of 

Major Head Ranges for retrieving Part, Account Nature and Account Head information 

Sectors , Sub sectors ,Sub Sub-sectors for retrieving Sector , Sub Sector and Sub Sub-Sector values 

Domain with name MHTYP for retrieving values of Major Head type indicator 

Domain with name MHDPT for retrieving values of Major Head Department 

Screen Layout

xao~ ivavarNa 

maojar hOD iDTolsa 

xao~ 

ivavarNa 

maojar hOD yah xao~ Ainavaaya- hO. 

yah xao~ saaMi#yak hO. 

[sa xao~ kI lanbaa[- 4 AMkaoM kI hO. 

vaOQa maanaaoM kI saM#yaa 0020 sao 8999 kI roMja maoM hO. 

yah saM#yaa ivaSaoYa $p sao maojar hOD kI phcaana krtI hO. 

pìvaYT ikyaa gayaa maana ivaSaoYa $p sao maojar hOD roMja skÌna maoM ivainaid-YT ek AaOr kovala ek maojar hOD roMja maoM 

AvaSya haonaa caaihe. 

yah yaUjar [npuT laota hO. 

maojar hOD ivavarNaI yah xao~ Ainavaaya- hO. 


[sa xao~ kI AiQaktma laMbaa[- 200 vaNa- hO. 

maojar hOD ka ivavarNa maojar hOD xao~ maoM haota hO. 

yah yaUjar [npuT laota hO. yah maojar tqaa maa[nar hOD Aa^f Aka]MT\sa kI saUcaI ko Anausaar haonaa caaihe. 

paT- yah xao~ kovala iDsaPlao xao~ hO. 



vaOQamaana I, II tqaa III hO. 

yah xao~ paT- kao dSaa-ta hO ijasako AMtga-t maojar hOD roMja ko Anausaar yah maojar hOD haota hO. yaid vaOQamaana 

maojar hOD ko ilae pìvaYT ike gae hO tao yah maana svat: p`diSa-t hao jaata hO. 

paT- ivavarNa yah xao~ kovala iDsaPlao xao~ hO. 

yah xao~ vaNaa- saaMi#yak hO. 


vaOQamaana I, II tqaa III hO. 

yah xao~ paT- ko ivavarNa kao dSaa-ta hO. 

naocar Aa^f Aka]MT yah xao~ kovala iDsaPlao xao~ hO. 



vaOQamaana Aar rovanyaU, saI kOipTla, DI DobT, pI piblak eka]MT hO. 

yah xao~ pìvaYT ike gae maojar hOD ko naocar Aa^f Aka]MT kao dSaa-ta hO. yah maana svat: p`diSa-t hao jaata hO 

baSat-o ik vaOQa maana kao maojar hOD ko ilae pìvaYT ikyaa gayaa hao. 

Aka]MT hOD yah xao~ kovala iDsaPlao xao~ hO. 



vaOQamaana Aar irisaPT tqaa [- e@sapOMiDcar hO. 

yah xao~ pìvaYT ike gae maojar hOD ko hOD Aaf Aka]MT kao p`diSa-t krta hO. yah maana svat: p`diSa-t hao 

jaata hO yaid vaOQa maana kao maojar hOD ko ilae pìvaYT ikyaa gayaa hO. 

saO@Tr Aa[- DI yah xao~ vaOkilpk hO. 



vaOQa maana AMgaòjaI kI kOipTla vaNa-maalaa e sao jaOD tk hO. 

[sa xao~ ko ilae ela Aao vaI ]plabQa hO. 

vah saO@Tr ijasa ko AMtga-t maojar hOD p`kT haota hO ]sao pìvaYT ikyaa jaa sakta hO Aqavaa ela Aao vaI sao caunaa 

BaI jaa sakta hO. 

yah ek vaOkilpk xao~ hO. 

yaid iksaI Amaanya maana kI pìvaiYT kr dI jaatI hO tao ela Aao vaI svat: pa^p Ap hao jaaegaa. 

yaid ela Aao vaI maoM kao[- maana nahIM hO tao ek saMdoSa yah dSaa-to hue p`diSa-t haota hO ik maanaaoM kI saUcaI maoM 

pìvaiYTyaaM nahI hO. 

saO@Tr ivavarNa yah xao~ kovala p`dSa-na ko ilae hO. 



saO@Tr ka ivavarNa AMgao`jaI maoM p`diSa-t haota hO. 

5


Major Head Details 


Major head This field is mandatory 

This field is numeric 

The length of this field is 4 digits 

Valid values are numbers in the range 0020 to 8999 

This is the number uniquely identifying the Major Head. 

The value entered must exist in one and only one range in Major Head 

ranges specified in the Major Head ranges screen. 

Takes user input. 

Major head description This field is mandatory 

This field is alphanumeric 

The maximum length of this field is 200 characters 

The description of the Major Head present in the Major head field. 

Takes user input. 

It should be as per list of Major and Minor Heads of Accounts. 

Part This field is display only field 



Valid values are I,II, and III 

This field displays the part under which this Major Head appears as 

per the Major Head ranges. 

This value is automatically displayed if a valid value is entered for 

Major Head. 

Part Description This field is a display only field 



This field displays the description of part 

Nature of Account This field is display only field 

This field is alphabetic 

The maximum length of this field is 1character 

Valid values are R- Revenue ,C-Capital , D-Debt , P-Public account 

This field displays the nature of account of the Major Head entered. 


Major Head. 

Account Head This field is display only field 


The maximum length of this field is 1character 

Valid values are R-Receipt and E-Expenditure 

This field displays the head of account of the Major Head entered. 


Major Head. 

Sector Id This field is optional 


The maximum length of the field is 1 character 

Valid values are capital alphabets A to Z 

LOV is available for this field 

The sector under which the Major Head appears can be entered or 

selected from the LOV. 

This is an optional field .If invalid value is entered an LOV will be 

popped up automatically. 

If the LOV contains no values a message is displayed saying list of 

values contains no entries 

Sector Description This field is display only 


The maximum length of this field is 100 characters. 

Description of the sector in English is displayed. 

5

saba saO@Tr Aa[- DI yah xao~ vaOkilpk hO. 


[sa xao~ kI lambaa[- 1 vaNa- hO. 

vaOQa maana AMgaòjaI kI e sao jaOD tk CaoTI vaNa-maalaa hO. 


saba saO@Tr ijasa ko AMtga-t maojar hOD p`kT haota hO kao pìvaYT ikyaa jaa sakta hO Aqavaa ela Aao vaI sao caunaa jaa 

sakta hO. 

yah ek vaOkilpk xao~ hO. yaid saO@Tr xao~ kao KalaI CaoDa jaata hO tao [sa xao~ ko ilae ela Aao vaI ka kao[- 

maana nahI haota hO. 

yaid Amaanya maana kI pìvaiYT kI jaatI hO tao ela Aao vaI svat: pa^p Ap hao jaata hO. 

yaid ela Aao vaI maoM kao[- maana nahI hO tao yah saMdoSa p`diSa-t haota hO ik maanaaoM kI saUcaI maoM kao[- pìvaiYT nahI hO. 

saba saO@Tr ivavarNa yah xao~ kovala p`dSa-na ko ilae hO. 

yah xao~ vaNaa-saMai#yak hO. 

[sa xao~ kI AiQaktma lambaa[- 100 vaNa- hO. 

yah xao~ AMgaòjaI maoM saba saO@Tr ko ivavarNa kao dSaa-ta hO. 

saba saba saO@Tr Aa[- DI yah xao~ Ainavaaya- hO. 



vaOQa maana AiQaktma 5 vaNa- ko raomana saM#yaa hO. 

saba saba saO@Tr ijasa ko AiQana maojar hOD p`kT haota hO kao pìvaYT ikyaa jaa sakta hO Aqavaa ela Aao vaI sao caunaa 

jaa sakta hO. 

yaid saba saO@Tr xao~ kao KalaI CaoD idyaa gayaa hO tao [sa xao~ ko ilae ela Aao vaI ka kao[- maana nahIM haota hO. 

yaid Amaanya maana kI pìvaiYT kI jaatI hO tao ela Aao vaI svat: pa^p Ap hao jaaegaa. yaid ela Aao vaI ka kao[- 

maana nahI tao yah saMdoSa p`diSa-t haota hO ik maanaaoM kI saUcaI maoM kao[- pìvaiYT nahIM hO. 

saba saba saO@Tr ivavarNa yah xao~ kovala p`dSa-na ko ilae hO. 



saba saba saO@Tr ka ivavarNa AMgaòjaI maoM hO. 

[M@laUDoD [na gavamaoM-T Aka]MT yah xao~ Ainavaaya- hO. 



vaOQamaana vaa[- yaosa tqaa ena naao hO. 

iDfalT maana vaaya yaosa hO. 


yah xao~ batata hO ik maojar hOD kao sarkarI laoKa maoM [n@laUD ikyaa gayaa hO Aqavaa nahIM Aqaa-t kovala ]na maojar 

hODsa\ kao vaaya FlaOga idyaa jaata hO ijanako AMtSaoYa kao Agalao ivai%tya vaYa- ko iva%t laoKa ko ivavarNa saM#yaa 16 maoM 

nahIM ilayaa gayaa hO. [sa xao~ pr @vaorI laagaU nahIM haotI hO. 

iDTolD Aka]MT yah xao~ vaOkilpk hO. 



vaOQa maana vaa[- yaosa tqaa ena naao hO. 

iDfalT maana ena naao hO. 


yah xao~ batata hO ik ?Na SaIYa- ko maamalao maoM maojar hOD ka ivastRt laoKakrNa krnaa e jaI kayaa-laya ka 

]%trdaiya%va hO Aqavaa nahIM. [sa xao~ maoM @vaorI nahIM kI jaatI hO. yaid laoKo kI p`kRit ?Na sao saMbaMiQat hO tao yah 

xao~ kovala naoivagaoT haota hO. 

pà[marI laaokoSana ? yah xao~ Ainavaaya- hO. 



vaOQa maana vaa[- yaosa tqaa ena naao hO.tqaa vaa[- yaosa iDfalT maana hO. 


ek e jaI kayaa-laya vaalao sqaana ko ilae yah xao~ ]pyau@t nahIM hO. 

yah xao~ batata hO ik vat-maana laaokoSana ko pasa maojar hOD kI saM#yaaAaoM ko saMklana ka ]%trdaiya%va hO Aqavaa nahIM. 

[sa xao~ ko ilae iDfalT maana vaa[- p`diSa-t haogaa. [sa xao~ pr @vaorI laagaU nahIM haotI hO. 

6

Sub Sector Id This field is optional 


The length of this field is 1character 

Valid values are lower case alphabets from a to z 


The sub sector under which the Major Head appears can be entered or 

selected from the LOV. 

This is an optional field. If the sector field is left blank, the LOV for this field 

does not have any value. 

If invalid value is entered an LOV is popped up automatically. 

If the LOV contains no values a message is displayed saying list of values 

contains no entries 

Sub Sector Description This field is display only 


Maximum length of this field is 100 characters 

This field displays the description of the sub sector in English. 

Sub Sub-Sector Id This field is mandatory 



Valid values are roman numbers with maximum of 5 characters 

The Sub Sub-Sector under which the Major Head appears can be entered 

or selected from the LOV. 

If the sub sector field is left blank, the LOV for this field does not have any 

values. 

If invalid value is entered an LOV is popped up automatically. 

If the LOV contains no values a message appears saying list of values 

contains no entries 

Sub Sub-Sector Description This field is display only 


Maximum length of this field is 100 characters 

The description of the Sub Sub-Sector in English. 

Included In Govt. Account? This field is mandatory 


The length of this field is 1 character 

Valid values are Y-Yes and N-No 

Default value is Y-Yes 


This field indicates whether the Major Head is included in the government 

account or not i.e Y flag is to be given to only those Major Heads of which 

closing balances are not carried forward to the next financial year in 

Statement No.16 of the Finance Account. Query is not allowed on this field. 

Detailed Account? This field is optional 




Default value is N-No 


This field indicates whether the detailed accounting of the Major head in 

case of loan heads is the responsibility of the AG Office or not. Query is not 

allowed on this field. This field is navigable only if the nature of account is 

debt 

Primary location? This field is mandatory 






This field is disabled for the sites which have only one AG Office. 

This field indicates whether the current location has the responsibility of the 

compilation of figures of the Major Head or not. Default value Y will be 

displayed for this field. Query is not allowed on this field. 

6

ajaT hOD ? yah xao~ Ainavaaya- hO. 





yaid maojar hOD 0001 tqaa 7999 ko baIca hO tao iDfalT maana vaaya haogaa AaOr 

Anya ko ilae iDfalT maana ena haogaa. 

yah xao~ dSaa-ta hO ik maojar hOD bajaT hOD hO Aqavaa gaOr bajaT hOD hO. 

[sa xao~ pr @vaorI laagaU nahI haotI hO. 

pàovaa[D esTImaoT ? yah xao~ vaOkilpk hO. 




iDfalT maana ena naao hO. 


yah xao~ dSaa-ta hO ik e jaI Aa^fIsa Wara bajaT Anaumaana maojar hOD ko ilae ]plabQa krayaa jaanaa hO Aqavaa nahIM. 

[sa xao~ pr @vaorI laagaU nahIM haotI hO. 

yah xao~ kovala bajaT hOD ko ilae naoivagaoT krta hO. 

maaoD Aaf eka]MT\sa @laaosar yah xao~ vaOkilpk hO. 



vaOQa maana baI @laaojD TU baOlaoMsa AaOr jaI @laaosD TU gavana-maoMT hO. 

6000 sao kma maojar hOD ko ilae jaI AaOr 6000 sao AiQak maojar hOD ko ilae baI iDfalT maana hO. 


yah xao~ dSaa-ta hO ik maojar hOD ka SaoYa ko ilae baMd kr idyaa gayaa hO Aqavaa sarkar ko ilae . 

yah sauinaiScat ikyaa jaa sakta hO ik jaha^M [M@lauiDD [na gavana-maoMT eka]MT xao~ maoM vaaya FlaOga ]plabQa hO vaha^M FlaOga 

jaI AvaSya idyaa jaanaa caaihe. 

irvyaU Aa^f baOlaoMsa FlaOga yah xao~ vaOkilpk hO. 



vaOQa maana vaa[- yaosa hO tqaa ena naao hO. 

6000 sao AiQak maojar hOD ko ilae vaa[- yaosa AaOr 6000 sao kma maojar hOD ko ilae ena naao iDfalT maana hO. 


yah xao~ dSaa-ta hO ik Aar Aao baI irpaoT- ko ilae maojar hOD kao ilae caunaa jaanaa hO Aqavaa nahIM. 

[sa xao~ pr @vaorI maanya nahI hO. 

yah xao~ Ainavaaya- $p sao vaaya haonaa caaihe yaid maojar hOD kao SaoYa ko ilae baMd kr idyaa gayaa hO. 

maojar hOD Ta[p yah xao~ vaOkilpk hO. 



vaOQa maana DI DoibaT, saI kaoiDT, baI baaoqa daonaaoM hO. 


yah xao~ maojar hOD Ta[p kao [Migat krta hO. 

[sa xao~ pr @vaorI maanya nahIM hO. 

@laaojD [MiDivajauAlaI yah xao~ vaOkilpk hO. 



vaOQa maana vaa[- yaosa AaOr ena naao hO. 


yah xao~ dSaa-ta hO ik maojar hOD kao p`%yaok maah Alaga sao baMd ikyaa jaata hO Aqavaa nahIM. 


T/ojarI Aa^proT\sa ? yah xao~ vaOkilpk hO. 


[sa xao~ kI lambaa[- ek vaNa- hO. 

vaOQa maana hO vaa[- yaosa AaOr ena naao hO. 

iDfalT maana vaa[- yaosa hO. 


yah xao~ dSaa-ta hO ik [sa maojar hOD pr To /jarI Aa^proT krtI hO Aqavaa nahIM. 


[yar maa@-D FlaOga yah xao~ vaOkilpk hO. 



vaOQa maana hO vaa[- yaosa AaOr ena naao hO. 


yah xao~ dSaa-ta hO ik fND ko [yar maar@D Ta[p ko ilae maojar hOD kao icainht ikyaa gayaa hO Aqavaa nahIM. 


7

Budgeted head? This field is mandatory 





The Default value is ‘Y’ if the major head is between 0001 and 7999 and for 

other values the Default value is ‘N’ 

This field indicates whether the Major Head is budgeted head or nonbudgeted 

head. Query is not allowed on this field. 

Provide Estimates? This field is optional 




Default value is N-No 


This field indicates whether budget estimates are to be provided for the 

Major Head by the AG Office or not. Query is not allowed on this field. 

This field is navigable only for Budgeted heads 

Mode of Accounts Closure This field is optional 



Valid values are B-Closed to balance and G-Closed to Government. 

The Default value is ‘G’ for Major Heads less than 6000 and the default 

values is ‘B’ for Major heads greater than 6000. 

LOV is available for this field. 

This field indicates whether the Major Head is closed to balance or closed to 

Government. 

It may be ensured that flag ‘G’ should invariably be given where flag ‘Y’ is 

available at field “Included in Government Account” 

Review of Balances flag This field is optional 




Default value is Y-Yes for Major Heads above 6000 and N-No for Major 

Heads below 6000. 


This field indicates whether the Major Head is to be selected for ROB report 

or not. 

Query is not allowed on this field. This field must be Y if the Major Head is 

closed to balance. 

Major Head Type This field is optional 



Valid values are D-Debit, C-Credit, B-Both 


This field indicates the Major head type. 

Query is not allowed on this field. 

Closed Individually This field is optional 





This field indicates whether the Major Head is closed individually every 

month or not. Query is not allowed on this field. 

Treasury Operates? This field is mandatory 






This field indicates whether treasury operates on this Major Head or not. 

Query is not allowed on this field. 

Ear Marked Flag This field is optional 





This field indicates whether the Major Head is marked for Ear marked type of 

fund or not. Query is not allowed on this field. 

7

isaivala eka]MT pòsaoMToSana laovala yah xao~ Ainavaaya- hO. 



vaOQa maana hO eca maojar hOD, ema maa[-nar hOD, e@sa kao[- nahIM. 


yah xao~ dSaa-ta hO ik iksa str pr isaivala eka]MT p`stut ikyaa gayaa hO. 


maojar hOD iDpaT-maoMT yah xao~ vaOkilpk hO. 

yah xao~ vaNaa-saaMi#yak hO. 



yah xao~ maojar hOD ko iDpaT-maoMT kao dSaa-ta hO. 

saamaanyat: iDpaT-maoMT ek sao AiQak maojar hOD kao calaa rho hO [sailae [sa xao~ kao KalaI rKa jaata hO. 

saba maojar hOD 

xao~ ivavarNa 


yah xao~ Ainavaaya- hO. 



vaOQa maanaaoM kI saM#yaa 00 sao 99 hO. 

[sa xao~ ko ilae iDfalT maana 00 hO. 

dao AMkaoM kI saM#yaa ivaSaoYa $p sao saba maojar hOD kao AiBainaQaa-irt krtI hO. 

ivavarNa yah xao~ vaOkilpk hO. 


[sa xao~ kI lambaa[- 100vaNa- hO. 

saba maojar hOD ka ivavarNa AMgaòjaI maoM hO. 

[sao laoKa ko maojar AaOr maa[nar hOD kI saUcaI ko Anausaar haonaa caaihe. 

jaba saba maojar hOD kao '00' ko $p maoM pìvaYT ikyaa jaata hO tao maojar hOD ka ivavarNa [sa xao~ maoM Aa jaata hO. 

iksa trh p`yaaoga krnaa hO 

k , iksa p`kar pàrMBa krnaa hO 


maasTr maaoDyaUla kao caunao 


maojar hOD tqaa saba maojar hOD kao caunao 

Apoixat skÌna p`diSa-t haogaa 

e ela TI + ema +ema + eca e@saosa kI hO 

K , iksa p`kar jaaoDnaa hO 

maojar hOD 


8 

maojar hOD, maojar hOD ivavarNa ko ilae vaOQa maana pìvaYT kroM. saO@Tr, saba saO@Tr, saba saba saO@Tr xao~aoM kao caaho tao pìvaYT kr sakta hO Aqavaa maana kI saUcaI sao cauna 

sakto hO. maojar hOD sao saMbaMiQat skÌna maoM Anya saBaI byaaOrao kao pìvaYT ikyaa jaa sakta hO Aqavaa maana kI saUcaI sao caunaa jaa sakta hO. 

maojar hOD ivavarNa kao AvaSya pìvaYT ikyaa jaanaa caaihe Aqavaa maojar hOD ivavarNa ka maojar hOD ko AMtga-t saba maojar hOD ko ilae ivavarNa kao pìvaYT krnao sao pUva- @vaorI 

kI jaaegaI. vaOQa maana saba maojar hOD (2 AMk) , saba maojar hOD ivavarNa ko ilae AvaSya pìvaYT ikyaa jaanaa caaihe. 

ga , @vaorI iksa p`kar krnaI hO 

pà$p maoM pìvaYT krnao ko pScaat @vaorI maaoD maoM badlao. iksaI ivaSaoYa xao~ maoM @vaorI krnao pr @vaorI maanadMD kao pUra krnao vaalaa samast byaaOra p`diSa-t hao jaata hO. maojar hOD, saO@Tr, 

saba saO@Tr, saba saba saO@Tr, maojar hOD ivavarNaI pr @vaorI kI jaa saktI hO. [saI p`kar saba maojar hOD blaa^k maoM BaI p`yaao@ta saba maojar hOD tqaa saba maojar hOD iDisk`pSana pr @vaorI 

kr sakta hO. 

Ga , pirvat-na krnaa 

iksaI ivaSaoYa xao~ pr @vaorI krnao pr @vaorI maanadMD kao pUra krnao vaalaa byaaOra p`diSa-t haota hO. [sa p`diSa-t ivavarNa maoM tBaI pirvat-na ikyaa jaa sakta hO.

Civil Account Presentation Level This field is mandatory 



Valid values are H-Major head, 

M-Minor head, 

X- None. 


This field indicates at which level civil account is presented. Query is not 

allowed on this field. 

Major Head Department This field is optional 




This field indicates the Department of the Major Head. Generally 

departments are operating on more than one Major Head. Therefore this 

field is kept blank. 

Sub Major Head 


Sub Major Head This field is mandatory 


The length of this field is 2 characters 

Valid values are 00 to 99 

Default value for the field is 00 

A two digit number uniquely identifying the Sub Major Head. 

Description This field is optional 



The description of the Sub Major Head in English. 

It should be as per List of Major and Minor Heads of Account. 

When the Sub Major Head is entered as ‘00’ then the description of the 

Major Head is populated in this field. 

How to use 


Open Menu 


Select Accounting structure-Main 

Select Major heads and Sub Major Heads 

The required screen will be displayed 

Access key is ALT+M+M+H 

b. How to Add 

8 

Major Head: 

Enter valid values for Major Head, Major Head description. Sector, Sub Sector, and Sub Sub-Sector fields can 

either be entered or selected from the list of values. All the other details in the screen pertaining to Major Heads 

can be entered or selected from the list of values 

Sub Major Head: 

Major head details must be entered or existing Major Head details are to be queried prior to entering details for 

a Sub Major Head under a Major Head. Valid values must be entered for Sub Major Head (2digits), Sub Major 

Head description. 


Upon entering the form, change to Query mode. On executing a Query on a particular field, all details satisfying query 

criteria are displayed. Query can be done on Major head, Sector, Sub Sector, Sub Sub-Sector, Major Head description. 

Similarly, in Sub Major Head block, the user can query on Sub Major Head and Sub Major Head description. 


Upon querying on a particular field, details that satisfy the query criteria are displayed. Modification can be then done on 

the details displayed.

D , imaTanaa 

imaTae jaanao vaaloa byaaOro kao p`diSa-t krnao ko ilae }pr vaiNa-t Anausaar @vaorI kI jaa saktI hO. p`diSa-t byaaOro kao imaTayaa jaa sakta hO. 

ca , iTPpNaI 

9 

'maojar hOD roMjaosa' AvaSya ]plabQa haonaI caaihe 

nyaU maojar hOD kao kovala tBaI imaTayaa jaa sakta hO yaid [sa ko AMtga-t kao[- saba maojar hOD nahIM hO. 

[saI p`kar saba maojar hOD kao imaTayaa jaa sakta hO yaid [sa ko AMtga-t kao[- maa[nar hOD nahIM hO tqaa [sa saba maojar hOD ivavarNa kao vagaI-krNa ko iksaI BaI ivavarNa maoM 

inaid-YT nahIM ikyaa gayaa hO. 

maojar hOD AaOr saba maojar hOD xao~aoM maoM pirvat-na nahIM ikyaa jaa sakta hO. jaba maojar hOD ko AMtga-t saba maojar hOD kao inaQaa-irt kr idyaa gayaa hO tao ]sa ko pScaat 

bajaT hOD xao~ kao AVtna nahIM ikyaa jaa sakta hO. 

3 , maa[nar hOD\sa 

]_oSya 

yah skÌna maa[nar hOD kao ikèT krta hO tqaa rKrKava krta hO. 


maaOjaUda saba maojar hOD ko tht maa[nar hOD kao jaaoDo. 

maa[nar hOD ivavarNa kao pirvait-t kroM 

maa[nar hOD kao imaTaeM. 

saMBaavaI pirsaMpi


9 

Query can be done on as described above to display the details that need to be deleted. The displayed details can be 

then deleted. 

f. Remarks 

‘Major Head Ranges’ must be available 

New Major Head can be deleted only if there are no Sub Major Heads under it 

Likewise a Sub Major Head can be deleted only if there are no Minor Heads under it and this Sub Major Head 

detail is not referred in any detail of the classifications. 

Major Head and Sub Major Head fields can not be modified. ‘Budgeted head’ field can not be updated after Sub 

Major Heads are defined under the Major Head. 

3. Minor Heads 

This screen creates and maintains Minor Heads. 

Purpose 


Add a Minor Head under an existing Sub Major Head. 

Modify Minor Head details. 

Delete a Minor Head. 


Before adding a Minor Head, the combination of Major Head and Sub Major Head under which this Minor Head is to be 

defined should have been defined. 

Screen Layout 


Sub Major Head Details 


Major Head This field is mandatory. 

This field is numerical. 

The Length of the field is 4 

The valid values are 0020 to 8999 

LOV is available 

Only those Major Heads, which have Sub Major Heads, defined under 

them, can be entered.

maojar hOD iDisk`pSana yah xao~ kovala p`dSa-na ko ilae hO. 


[sa xao~ kI lambaa[- 100 hO. 

pìvaYT ike gae maojar hOD ko ivavarNa kao p`diSa-t ikyaa jaaegaa. 

saba maojar hOD yah xao~ Ainavaaya- hO. 



vaOQa maana 00 sao 99 hO. 


saba maojar hOD ijasako AMtga-t maa[nar hOD kao inaQaa-irt ikyaa jaanaa hO (vao saba maojar hOD ijanamaoM pìvaYT ike gae 

maojar hOD ko tht inaQaa-irt ikyaa gayaa hO). 

saba maojar hOD iDisk`pSana yah xao~ kovala p`dSa-na ko ilae hO. 



pìvaYT ike gae saba maojar hOD ko ivavarNa kao p`diSa-t ikyaa jaaegaa. 

maa[nar hOD ivavarNa 

xao~ ivavarNa 

maa[nar hOD yah xao~ Ainavaaya- hO. 




maojar hOD, saba maojar hOD tqaa maa[nar hOD ka saMyaaojana ivaiSaYT haonaa caaihe. 

iDTolD eka]MiTga, @laaoisaMga Ta[p, eka]MT hOD, [na@laUD [na gavana-maoMT eka]MT, [na@laUD [na Aar Aao baI ko maana 

kao pìvaYT ike gae maojar hOD ko tdnau$p p`diSa-t ikyaa jaaegaa. yaid pìvaYT ikyaa gayaa maa[nar hOD maanak 

maa[nar hOD hO tao maa[nar hOD iDisk`pSana kao p`diSa-t ikyaa jaaegaa Anyaqaa ]nhoM pìvaYT ikyaa jaanaa caaihe. 

maa[nar hOD iDisk`pSana yah xao~ Ainavaaya- hO. 



pìvaYT ike gae maa[nar hOD ko ivavarNa kao p`diSa-t ikyaa jaaegaa. 

laaona irspaoMsaIibailaiT yah xao~ vaOkilpk hO. 

yah xao~ vaNaa-naukìmak hO,. 


vaOQa maana vaaya, ena hO. 


FlaOga jaao yah dSaa-ta hO ik ivastRt laoKakrNa e jaI kayaa-laya kI ijammaodarI hO Aqavaa nahIM. 

jaba maojar hOD ko laoKa sva$p ka maana DI haota hO tao yah fIlD naoivagaoT krogaa. 

[n@laUD [na gavana-maoMT eka]MT yah xao~ Ainavaaya- hO. 





FlaOga jaao yah dSaa-ta hO ik maa[nar hOD kao gavana-maoMT eka]MT maoM laonaa hO Aqavaa nahIM. vaaya FlaOga kovala ]nhIM 

maa[nar hOD kao idyaa jaanaa caaihe ijasaka AMtSaoYa iva%t laoKa ko ivavarNaI saM 16 maoM Agalao iva%tIya vaYa- maoM nahI 

ilayaa gayaa hO. 

@laaoisaMga Ta[p yah xao~ Ainavaaya- hO. 



vaOQa maana jaI, baI hO. 


FlaOga jaao yah dSaa-ta hO ik maa[nar hOD ko SaoYa baI, kao baMd ikyaa gayaa hO Aqavaa gavana-maoMT eka]MT jaI kao baMd 

ikyaa gayaa hO. 

maa[nar hOD Ta[p yah xao~ vaOkilpk hO. 


[sa xao~ kI lambaa[- 1 hO.vaOQa maana saI, TI, ena hO. 


yah dSaa-ta hO ik maa[nar hOD kao kaoT- iDpaîsaT / T/a[bala ko ilae p`yaaoga ikyaa gayaa hO Aqavaa ]namaoM sao iksaI ko 

ilae BaI nahI p`yaaoga ikyaa gayaa hO. 

maojar hOD 8000 sao AiQak ko AMtga-t pirBaaiYat maa[nar hOD ka kaoT- iDpaîsaT ko ilae p`yaaoga ikyaa jaa sakta 

hO. 

maojar hOD 8000 sao kma ko AMtga-t pirBaaiYat maa[nar hOD ka janajaatIya piryaaojanaaAao ko ilae p`yaaoga ikyaa jaa 

sakta hO. maojar hOD 8000 ko AMtga-t pirBaaiYat maa[nar hOD kao ]prao@t maoM iksaI ko ilae BaI inaQaa-irt nahIM 

ikyaa jaa sakta hO. 

10

Major Head Description This field is display Only. 

This field is alphanumerical 


The description of the entered Major Head will be displayed. 

Sub Major Head This field is mandatory. 





The Sub Major Head under which the Minor Head is to be defined. 

(Those Sub Major Heads which have been defined under the Major Head 

entered) 

Sub Major Head Description This field is display only 



The description of the entered Sub Major Head will be displayed 

Minor Head Description 


Minor Head This field is mandatory. 




The combination of the Major Head, Sub Major Head and Minor Head 

should be Unique. The values of Detailed Accounting, Closing Type, 

Account Head, Include in Govt. A/C, Include in ROB will be displayed 

corresponding to the Major Head entered. If the Minor Head entered is a 

standard Minor Head, the Minor Head Description will be displayed. 

Otherwise, they should be entered. 

Minor Head Description This field is mandatory. 



The description of the Minor Head entered. 

Loan Responsibility This field is optional 



The valid values are Y , N 


Flag that indicates whether the detailed accounting is the responsibility of 

AG Office. 

Only when the value of account nature of Major Head is D, this field will be 

navigable. 

Include in Govt. A/c This field is mandatory. 





Flag which indicates whether the Minor Head is to be Included in the 

Government account. ‘Y’ flag is to be given to only those Minor Heads of 

which closing balances are not carried forward to the next financial year in 

Statement No.16 of the Finance Account. 

Closing Type This field is mandatory. 



The valid values are G , B 


Flag that indicates whether the Minor Head is closed to Balances (B) or 

closed to government account (G). 

Minor Head Type This field is optional. 



The valid values are C,T,N 


Indicates whether this Minor Head is used for Court Deposit /Tribal Or None 

of them. 

Minor Heads defined under Major Heads > 8000 may be used for Court 

Deposit. 

Minor Heads defined under Major Heads < 8000 may be used for tribal 

projects. 

Minor Heads defined under the Major Head 8000 may not be used for 

either of the above. 

10

maa[nar hOD ivavarNa 

pàojao@T yah xao~ vaOkilpk hO. 





FlaOga jaao yah dSaa-ta hO ik maa[nar hOD Apnao Aap maoM ek piryaaojanaa hO Aqavaa nahIM. 

eka]MT hOD yah xao~ Ainavaaya- hO. 



vaOQa maana [-, Aar, baI hO. 


yah dSaa-ta hO ik yah xao~ [--e@sapoMDIcar hOD, Aar-irisaPT hOD Aqavaa baI - daonaaoM hO. 

[n@laUD [na sToTmaoMT naMbar 3 yah xao~ Ainavaaya- hO. 





FlaOga dSaa-ta hO ik maa[nar hOD kao iva%t laoKa ko ivavarNaI saM#yaa 3 maoM Saaimala ikyaa jaanaa hO Aqavaa nahIM. 

[n@laUD [na Aar Aao baI yah xao~ vaOkilpk hO. 

yah xao~ vaNaa-naukìmak hO, 


vaOQa maana vaa[- ena hO. 


FlaOga dSaa-ta hO ik maa[nar hOD kao SaoYa ivavarNaI kI samaIxaa maoM Saaimala ikyaa jaanaa hO Aqavaa nahIM. 

iksa p`kar p`yaaoga kroM 

k , kOsao pàrMBa kroM 


maasTr kao caunao 


maa[nar hOD kao caunao 

Apoixat skÌna p`diSa-t haogaa 

maonyaU maoM phuMcanao kI e@saosa kuMjaI e ela TI + ema +ema + ena hO 

K , kOsao jaaoDoM 

11 

maojar hOD tqaa saba maojar hOD kao pìvaYT kroM ijasako AMtga-t maa[nar hOD kao inaQaa-irt ikyaa jaanaa hO. maojar hOD tqaa saba maojar hOD ko td\nau$p ivavarNa p`diSa-t hao jaaegaa. saba 

maojar hOD kao pìvaYT kroM ijasa ko AQaIna maa[nar hOD kao jaaoDa jaanaa hO. saba maojar hOD ko ivavarNa kao p`diSa-t ikyaa jaaegaa. jaba p`yaao@ta saba maojar hOD xao~ kao CaoDta hO tao 

maojar hOD tqaa saba maojar hOD ko saimmaEaNa pìvaYT saMyaaojana ko AQaIna phlao hI sao maaOjaUd maa[nar hOD kao p`diSa-t ikyaa jaata hO. ek nae maa[nar hOD kao pìvaYT ikyaa jaa sakta hO. 

ga , @vaorI iksa p`kar kroM 

maa[nar hOD ivavarNa kao @vaorI maojar hOD tqaa saba maojar hOD kI pìvaiYT haonao ko baad hI saMBava hO. maojar hOD AaOr saba maojar hOD kI pìvaiYT krnao ko baad hI inaQaa-irt maa[nar hOD 

p`diSa-t haogaa. maa[nar hOD ivavarNa maoM @vaorI maaoD maoM badlanao ko pScaat maa[nar hOD kI pìvaiYT kI jaa saktI hO AaOr @vaorI kI jaa saktI hO. ifr maa[nar hOD ivavarNa p`diSa-t haogaa. 

ca , pirvat-na krnaa 

maa[nar hOD ko xao~ kao pirvait-t krnao ko ilae maojar hOD tqaa saba maojar hOD kao pìvaYT kroM ijasako AMtga-t maa[nar hOD kao inaQaa-irt ikyaa jaanaa hO. ifr td\nau$p maa[nar hOD 

ivavarNa kao p`diSa-t ikyaa jaata hO. maa[nar hOD kao CaoDkr saBaI xao~aoM kao pirvait-t ikyaa jaa sakta hO. 

D , kOsao imaTaeM 

ivaSaoYa maa[nar hOD kao imaTanao ko ilae maojar hOD tqaa saba maojar hOD kao pìvaYT kroM ijasako AMtga-t maa[nar hOD kao inaQaa-irt ikyaa gayaa hO. tdnau$p maa[nar hOD ivavariNayaaoM kao 

p`diSa-t ikyaa jaata hO. t%pScaat maa[nar hOD kao imaTayaa jaa sakta hO.

Minor Head Details 

Project This field is optional. 





Flag that indicates whether the Minor Head itself is a project. 

11 

Account Head This field is mandatory. 



The valid values are E,R,B 


Indicates whether this is an E-Expenditure Head, R-Receipt Head or B-Both. 

Include in statement no. 3 This field is mandatory. 





Flag that indicates whether the Minor Head is to be Included in statement no 3 of the 

Finance Accounts. 

Include in ROB This field is optional. 





Flag which indicates whether the Minor Head is to be Included in Review of Balances 

statement. 

How to use 


Open Menu 

Select Master 

Select Accounting Structure Main 

Select Minor Heads 


Menu Access Key : ALT+M+M+N 

b. How to Add 

Enter the Major Head and Sub Major Head under which the Minor Head is to be defined The corresponding description of 

the Major Head and Sub Major Head will be displayed. Enter the Sub Major Head under which the Minor Head is to be 

added. The descriptions of the Sub Major Head will be displayed. When the user leaves the Sub Major Head field, already 

existing Minor Heads under the entered combination of Major Head and Sub Major Head are displayed. A new Minor 

Head can be entered 


Querying of minor head details is possible only after entering the Major Head and Sub Major Head. After entering the 

Major Head and Sub Major Head the Minor Heads defined under them will be displayed. In the Minor head details, after 

changing to query mode, the Minor Head can be entered and query can be executed. Then the details of that Minor Head 

will be displayed. 


To modify a field of a Minor Head, enter the Major Head and Sub Major Head under which the Minor Head is defined. The 

corresponding Minor Head details are then displayed. All the fields except the Minor Head can be modified. 


To delete a particular Minor Head, enter the Major Head and Sub Major Head under which the Minor Head is defined. The 

corresponding Minor Head details are then displayed. The Minor Head can then be deleted

ca , iTPpNaI 

maa[nar hOD kao jaaoDnao ko ilae maojar hOD AaOr saba maojar hOD ko saMyaaojana kao p`stut krnaa caaihe ijasa ko AMtga-t maa[nar hOD kao inaQaa-irt ikyaa jaanaa hO. 

maa[nar hOD kao imaTayaa nahIM jaa sakta hO yaid ]sa maa[nar hOD ko AMtga-t kao[- saba hOD Aqavaa vaga-I-krNa inaQaa-irt hO. 

4 , skIma\sa / gaùp saba hOD\sa 

12 

[sa skÌna maoM banaa[- ga[- yaaojanaaAaoM ka tqaa rajyaaoM Wara baaMTo gae pìtSat ka ihsaaba rKa jaata hO. 

]_oSya 


skIma hOD ko ivavarNa tqaa [sa yaaojanaa maoM Saaimala rajyaaoM ko ivavarNa kao jaaoDnaa 

skIma hOD ko maaOjaUda irkaD\sa- AaOr [sa yaaojanaa maoM Saaimala ivavarNa kao pirvait-t krnaa 

skIma hOD ko maaOjaUda ivavarNa ka AaOr [sa yaaojanaa maoM Saaimala rajyaaoM ka Avalaaokna krnaa 

skIma hOD AaOr [sa yaaojanaa maoM Saaimala rajyaaoM Wara irka^D- kao imaTanaa 

saMBaavaI pirsaMpi

f. Remarks 

12 

For adding a Minor Head, the combination of Major Head and Sub Major Head under which this Minor Head is 

to be defined, should be present 

A minor head can not be deleted if it has any Sub Head or classification defined under that Minor Head. 

4. Schemes /Group Sub Heads 

This screen maintains the details of the planned Schemes, and percentage shared by the states. 

Purpose 


Add the details of Scheme Head and the details of states sharing this scheme, 

Modify the existing records of Scheme Head and the details of states sharing this scheme, 

View the existing details of Scheme Head and the states sharing this scheme, 

Delete the records of scheme head and states sharing this scheme. 


To add the details of scheme shares, scheme head should exist. 

State Details should be exists. 

Screen Layout 


Scheme/Group Sub Head Details 


Scheme Head This field is mandatory. 



The valid values are A-Z. 

It represents scheme head or group sub head, which is the identification for the 

planned scheme. 

Description for Scheme Head This field is optional. 

This field is of character type. 


Description for Scheme Head allows any character of maximum length 200. 

GO Ref. No. This field is optional. 



It represents Government Order number. Valid values are any characters of 

maximum length 20.

13 

sarkarI AadoSa kI itqaI yah xao~ vaOkilpk hO. 

yah xao~ itiqa p`kar ka hO. 

yaid sarkarI AadoSa saM#yaa kao pìvaYT kr idyaa gayaa hO tao sarkarI AadoSa kI itqaI kao pìvaYT krnaa caaihe. 

sarkarI AadoSa kI itqaI sarkarI AadoSa saM#yaa ko ibanaa nahI AaOr sarkarI AadoSa kI itqaI kao vat-maana itqaI sao kma Aqavaa 

]sako barabar haonaI caaihe. 

kmaoMiTMga irkavaayaD- yah xao~ Ainavaaya- hO. 


xao~ kI lambaa[- ek hO. 

vaOQamaana vaaya AaOr ena hO. 

[sa xao~ ko ilae iDfalT maana vaaya hO. 


yah xao~ dSaa-ta hO ik skIma hOD kao kmaoMiTMga kI ja$rt hO Aqavaa nahIM. 

irmaak-sa yah xao~ vaOkilpk hO. 

yah xao~ vaNa- Ta[p hO. 


rajya Saoyar saMbaMQaI ivavarNa 

xao~ ivavarNa 

rajya / baahya ejaoMsaI yah xao~ Ainavaaya- hO. 


xao~ kI laMbaa[- 5 hO. 


yah xao~ yaaojanaabaw skIma maoM Saaimala rajyaaoM kao ina$ipt krta hO. 

ivavarNa yah xao~ vaOkilpk hO. xao~ maoM tdnau$p ivavarNa p`diSa-t haota hO. 

pìtSat Saoyar yah xao~ Ainavaaya- hO. 


[sa xao~ kI laMbaa[- 5 hO. 

vaOQamaana 0.01 sao 100.00 hO. 

yah xao~ tdnau$p rajyaaoM Wara yaaojanaa ko SaoyaD- pìtSat kao p`stut krta hO. 

saBaI rajyaaoM ko Saoyar ko pìtSat ka jaaoD 100 ko barabar haonaa caaihe. 

kOsao p`yaaoga kroM 




eka]MiTga sTkcar maona kao caunaoM 

skIma kao caunao 

Aa^lT + ema + ema + saI e@saosa kuMjaI hO. 

K , iksa trh jaaoDnaa hO. 

skIma / gaùp saba hOD ivavarNa maoM saBaI Ainavaaya- xao~aoM tqaa Apoixat xao~aoM kao pìvaYT kroM . sToT Saoyar iDTolsa maoM sToT eMD prsaoMToja Saoyar pìvaYT kroM. 


iksaI BaI xao~ maoM @vaorI kI jaa saktI hO, saBaI maaOjaUda yaaojanaaeM tqaa ]nako Sayar ivavarNa p`diSa-t hao jaaeMgao. 

ca , pirvat-na kOsao kroM 

inamnailaiKt xao~aoM kao skIma iDTolsa maoM @vaorI krnao ko pScaat pirvait-t ikyaa jaa sakta hO : iDisk`pSana, Aa^lTrnaoiTva laOMgaueja iDisk`pSana, sarkarI AadoSa saM#yaa, sarkarI AadoSa 

itiqa, irmaak-sa, kmaoMiTMga ir@vaaya-D tqaa prsaoMToja Saoyar. 


skIma hOD ivavarNaaoM sao irkaD- imaTanao sao phlao sToT Saoyar iDTolsa maoM tdnau$p irkaD- nahIM haonaa caaihe. 

ca , iTPpNaI 

skIma Saoyar ka ivavarNa jaaoDnao ko ilae skIma hOD ]plabQa haonaa caaaihe. 

sarkarI AadoSa saM#yaa tqaa sarkarI AadoSa itiqa,daonaaoM kao maaOjaUd haonaa caaihe Aqavaa nahI haonaa caaihe. 

kula pìtSat Saoyar 100 ko barabar haonaa caaihe. 

5 , naa^na bajaToT saba hOD 

yah skIma saba hOD ivavarNaI kao ikèT krtI hO tqaa ]naka rK rKava krtI hO.

13 

GO Date This field is optional. 

This field is date format. 

GO date should be entered, if GO number was entered. GO date should not exist 

without GO number and GO date should be less than or equal to current date. 

Commenting Required This field is mandatory. 



The valid values are ‘Y’ and ‘N’ 

The default value for this field is ‘Y’ 


This field represents whether the scheme head requires commenting or not. 

Remarks This field is optional. 



State’s Share Details 


State/External Agency This field is mandatory. 




It represents the state, sharing the planned scheme 

Description This field is display field. Corresponding description will be displayed in this field. 

Percentage Share This field is mandatory. 



Valid values are 0.01 – 100.00. 

This field represents the shared percentage of scheme by the corresponding states. 

Sum of percentage shared by the all states should be equal to 100. 

How to use 


Open Menu 



Select Schemes 

Access Key is Alt+M+M+C 

b. How to Add 

Enter all mandatory fields and required fields in Scheme / Group Sub Heads details. Enter state and percentage share in 

state’s share details. 


Query can be done on any field, all the existing schemes and its share details will be displayed. 


The following fields can be modified after querying the scheme details : Description, Alternative language description, GO 

number, GO date, Remarks, Commenting required and percentage share. 


Before deleting the records from Scheme Heads details, there should not be corresponding records in the state’s share 

details. 

f. Remarks 

To add the details of scheme shares, scheme head should exist. 

Both GO number & GO date should exist or should not exist. 

Total percentage share should be equal to 100. 

5. Non Budgeted Sub Heads 

This screen creates and maintains Sub Heads details.

]_oSya 

[sa skÌna ka inamnailaiKt ko ilae p`yaaoga ikyaa jaata hO 

saba hOD iDTolsa kao jaaoDnaa 

saba hOD iDTolsa kao pirvait-t krnaa 

saba hOD ko irkaD\sa- kao imaTanaa 

maojar, saba maojar, maa[nar hOD ko pìvaYT saMyaaojana ko AMtga-t saba hOD ko maaOjaUda irkaD- ka Avalaaokna krnaa 

saMBaavaI pirsaMpi

Purpose 


Add Sub Head details. 

Modify Sub Head details. 

Delete the records of Sub Heads 

View the existing records of Sub Heads under entered combination of Major, Sub Major, Minor Heads. 


This screen needs the existence of the combination of Major Head, Sub Major Head and Minor Head. 

Screen Layout 


Minor Heads 



This field is alphanumerical. 


Valid values are 0000-9999. 


It is the Major Head under which Sub Heads has to be entered. Valid values of 

Major Head are those heads, which are non-budgeted heads. Major Head 

should exist in LOV. 






It is the Sub Major Head under the selected Major Head. Sub Major Head 

should exists in the LOV. 






It is the Minor Head under the selected Major Head and Sub Major Head. 

Description The fields are to display the corresponding Description. 

Sub Heads 


Sub Head This field is mandatory. 



Valid values are 001-099 / AAA-ZZZ. 

Sub Head under the selected combination of Major Head, Sub Major Head and 

Minor Head. 

14

saba hOD iDisk`pSana yah xao~ Ainavaaya- hO. 

yah xao~ vaNa- xao~ hO. 


yah ivavarNa xao~ pìvaYT ike gae saba hOD ko Anau$p hO. 

vaOQamaana kao[- BaI vaNa- hao sakta hO. 

eka]MT hOD yah xao~ Ainavaaya- hO. 



vaOQamaana [--e@sapoMiDcar, Aar-irisaPT AaOr baI-baaoqa Aqaa-t daonaaoM hO. 

ela Aao vaI ]plabQa hO. yah xao~ laoKa SaIYa- Ta[p FlaOga\ hO. 

yah saba hOD ko maana kI pìvaiYT krnao ko pScaat pa^pulaoT hao jaaegaa. 

yaid pìvaYT ikyaa gayaa maojar hOD naana-DI DI Aar hOD hO tao [sa xao~ ka AVtna ikyaa jaa sakta hO. 

p`yaaoga kOsao kroM 

k , saik`ya kOsao kroM 



eka]MiTga sTkcar maona kao caunaoM 

saba hOD kao caunao 

Aa^lT + ema + ema + baI e@saosa kuMjaI hO. 

K , kOsao jaaoDo 

15 

maa[nar hOD iDTolsa maoM saBaI Ainavaaya- xao~aoM kao pìvaYT kroM. saba hOD ivavarNaI kao naoivagaoT krnao sao pUva- yaid vaha^M maaOjaUd hO tao saba hOD p`kT haogaa. Da]na erao kI ka p`yaaoga krto hue 

nae irkaD- maoM p`doSa kroM tqaa saba hOD ivavarNa kao pìvaYT kroM. irkaD- kao kmaPyaUTr ,maoM saova kroM. 


maa[nar hOD ivavarNa maoM saBaI xao~aoM kI pìvaiYT kroM. saba hOD ivavarNa kao naoivagaoT krnao sao pUva- @vaorI svat: hI inaYpaidt hao jaaegaI. AaOr saba hOD ko tdnau$p irkaD- kao p`diSa-t 

kroM. 

ca , pirvait-t kOsao kroM 

p`yaao@ta kao maa[nar hOD ivavarNa xao~ maoM pirvat-na krnao kI Anaumait nahIM hO. p`yaao@ta ivavarNa xao~ AaOr laoKa SaIYa- xao~ maoM pirvat-na kr sakta hO. p`yaao@ta saba hOD xao~ maoM pirvat-na 

kr sakta hO. ike gae pirvat-naaoM kao saova kroM. 

D , kOsao imaTae 

p`yaao@ta kao maa[nar hOD ivavarNa sao kuC BaI imaTanao kI Anaumait nahIM hOM. saba hOD ivavarNa maoM ]sa irkaD- pr krsar rKoM jaha^ sao p`yaao@ta irkaD- imaTanaa caahta hO. (vah irkaD- pIlao 

rMga maoM camakogaa). Aba irkaD- kao imaTaeM. vah irkaD- pà$p sao lauPt hao jaaegaa. Aba imaTanao ko baad irkaD- kao saova kroM. 

ca , iTPpNaI 

maojar hOD, saba maojar hOD tqaa maa[nar hOD ko saMyaaojana kao saba hOD maoM pìvaiYT krnao ko ilae maa[nar hOD tailaka maoM maaOjaUd haonaa caaaihe. 

saba hOD\sa kao tBaI imaTayaa jaa sakta hO jaba [sa ko AMtga-t kao[- ivastRt SaIYa- inaQaa-irt hO. 

6 , naa^na-bajaToT ivastRt SaIYa- 

[sa skÌna maoM ivastRt SaIYa- ko ivavarNa kao ikèT ikyaa jaata hO evaM ]naka rKrKava rKa jaata hO. 

]_oSya 

[sa skÌna ka p`yaaoga inamnailaiKt ko ilae ikyaa jaata hO : 

iDTolD hOD ko irkaD- kao jaaoDnaa 

iDTolD hOD ko ivavarNa kao pirvait-t krnaa 

iDTolD hOD ko irkaD\sa- kao imaTanaa 

iDTolD hOD ko maaOjaUda irkaD- ka Avalaaokna krnaa 

saMBaavaI pirsaMpi

15 

Sub Head Description This field is mandatory. 

This field is character field. 


It is the description field corresponding to the entered Sub Head. Valid values 

are any characters. 




Valid values are 

E Expenditure, R Receipt and B Both. 


This field is account head type flag. It will be populated after entering the value 

for Sub Head. This field is updateable only if the entered Major Head is non- 

DDR head. 

How to use 


Open Menu 



Select Sub Heads 

Access Key is Alt+M+M+B 

b. How to Add 

Enter all mandatory fields in Minor Heads details. Before navigate to Sub Heads Details, Sub Heads will display, if there 

exists. Go to the new record by using the Down Arrow key and enter Sub Heads details. Save the record. 


Enter all fields in the Minor Heads details. Query will be performed automatically before navigate to the Sub Heads 

details. And display the corresponding records of Sub Heads. 


User is not allowed to modify the fields in the Minor Heads details. User can modify the description field and Account head 

field. User is not allowed to modify the sub head field. Save the modifications. 


User is not allowed to delete any thing from Minor Heads details. In the Sub Heads details, Place the cursor on the record 

which the user wants to delete (that record will be highlighted with the yellow color). Now delete that record. That record 

will disappear from the form. Now save the Deletions. 

f. Remarks 

Combination of Major head, Sub major head, and Minor head should exist in the minor heads table to enter sub 

head. 

Sub Heads can be deleted only when there are no detailed heads defined under it. 

6. Non-Budgeted Detailed Heads 

This screen creates and maintains Detailed Heads details. 

Purpose 


Add the records of Detailed Heads. 

Modify the details of Detailed Heads. 

Delete the records of Detailed Heads. 

View the existing records of Detailed Heads. 

Dependency/Pre-requisites 

This screen needs the existence of the combination of Major Head, Sub Major Head, Minor Head and Sub Head.

skÌna lao - Aa}T 

kaya- xao~ ivavarNa 

saba hOD\sa 

xao~ ivavarNa 


yah xao~ vaNa- saaMi#yak hO. 


vaOQamaana 0000-9999 hO. 


yah maojar hOD hO ijasako AMtga-t iDTolD hOD kao pìvaYT ikyaa jaata hO. 

maojar hOD ko vaOQa maana vaao SaIYa- hO jaao ik gaOr-bajaT SaIYa- hO. 

maojar hOD kao ela Aao vaI maoM haonaa caaihe. 


yah xao~ vaNa- saaMi#yak hO. 




yah caunao gae maojar hOD ko AMtga-t saba maojar hOD hO. 

saba maojar hOD kao ela Aao vaI maoM haonaa caaihe. 


yah xao~ vaNa-saaMi#yak hO. 




yah caunao gae maojar hOD tqaa saba maojar hOD ko AMtga-t maa[nar hOD hO. 

saba hOD` yah xao~ Ainavaaya- hO. 



vaOQamaana 001-099/ eee sao jaoD jaoD jaoD hO. 


caunao gae maojar hOD, saba maojar hOD tqaa maa[nar hOD ko saMyaaojana ko AMtga-t saba hOD hO. 

iDisk`PSana yah xao~ tdnau$p ivavarNaI kao p`diSa-t krta hO. 

iDTolD hOD\sa 

xao~ ivavarNa 

iDTolD hOD\sa yah xao~ Ainavaaya- hO. 



prMtu yah kayaa-laya kovala dao AMkaoM ko kaoD ka p`yaaoga kr rhaa hO. 

vaOQamaana 00-99/ ee sao jaoD jaoD hO. 

maojar hOD, saba maojar hOD, maa[nar hOD, saba hOD ko ivaiSaYT saMyaaojana ko AMtga-t iDTolD hOD hO. 

iDTolD hOD iDisk`PSana yah xao~ Ainavaaya- hO. 

yah xao~ vaNa- xao~ hO. 


yah pìvaYT iDTolD hOD ko tdnau$p ivavarNa xao~ hO. 

vaOQamaana kao[- BaI vaNa- hO. 

16

Screen Layout 


Sub Heads 







It is the Major Head under which Detailed Heads has to be entered. Valid values of 

Major Head are those heads, which are non-budgeted heads. Major Head should 

exist in LOV. 






It is the Sub Major Head under the selected Major Head. Sub Major Head should 

exists in the LOV. 












Sub Head under the selected combination of Major Head, Sub Major Head and 

Minor Head. 

Description The fields is to display the corresponding Description. 

Detailed Heads 


Detailed Head This field is mandatory. 


The length of the field is 3 but this office is using 2 digit codes only. 

Valid values are 00-99/AA-ZZ. 

Detailed Head under the selected combination of Major Head, Sub Major Head, 

Minor Head and Sub Head. 

Detailed Head Description This field is mandatory. 

This field is a character field. 


It is the description field corresponding to the entered Detailed Head. Valid values 

are any characters. 

16

eka]MT hOD yah xao~ Ainavaaya- hO. yah xao~ vaNaa-naukìmak hO. xao~ kI lambaa[- 1 hO. vaOQamaana [-- e@sapoMDIcar, Aar- irisaPT 

AaOr baI-baaoqa Aqaa-t daonaaoM hO. ela Aao vaI ]plabQa hO. yah xao~ laoKa SaIYa- Ta[p FlaOga hO. yah iDTolD hOD ko 

maana kI pìvaiYT krnao ko pScaat papulaoT haogaa. yaid pìvaYT maojar hOD gaOr- DI DI Aar hOD hO tao yah xao~ 

AVtna ikyaa jaa sakta hO. 



maonyau kao Kaolao 


eka]MiTMga sT/@car maona kao caunao 

iDTolD hOD kao caunao 

Apoixat skÌna p`diSa-t haogaI 

Aa^lT +ema +ema +DI e@saosa kuMjaI hO. 

K , kOsao jaaoDo, 

17 

xao~aoM kao saba hOD iDTolsa maoM pìvaYT kroM. Aba iDTolD hOD ivavarNa maoM jaae. yaid kao[- tdnau$p irkaD- hO tao vao irkaD- paopulaoT hao jaaegao. Da]na erao kI ka p`yaaoga krto hue nayao 

irkaD- maoM jaae. iDTolD hOD ivavarNa ko ilae maana kao pìvaYT kroM. irkaD- kao saova kroM. 


saba hOD ivavarNa maoM saBaI xao~aoM kI pìvaiYT kroM. iDTolD hOD ko ivavarNa kao naoivagaoT krnao sao phlao svat: @vaorI inaYpaidt hao jaaegaI AaOr iDTolD hOD ko tdnau$p irkaD- kao p`diSa-t 

kroM. 

V , pirvat-na kOsao kroM 

p`yaao@ta kao saba hOD ivavarNa xao~ maoM pirvat-na krnao kI Anaumait nahIM hO. p`yaao@ta iDisk`PSana xao~, AalTrnaoiTva laOgvaoja iDisk`PSana xao~ tqaa eka]MT hOD kao pirvait-t kr sakta 

hO. p`yaao@ta kao ivastRt hOD, sarkarI AadoSa saM#yaa t`qaa sarkarI AadoSa kI itqaI xao~ maoM pirvat-na krnao kI Anaumait nahIM hO. pirvat-na kao saova kroM. 


p`yaao@ta kao saba hOD ivavarNa sao kuC BaI imaTanao kI Anaumait nahIM hO. iDTolD hOD ivavarNa maoM ]sa irkaD- pr krsar rKoM jaha^M sao p`yaao@ta imaTanaa caahta hO. vah irkaD- pIlao rMga maoM 

camakogaa. Aba ]sa irkaD- kao imaTaeM. vah irkaD- pà$p sao lauPt hao jaaegaa. Aba imaTanao ko baad irkaD- kao saova kroM. 

ca , iTPpNaI 

maojar hOD, saba maojar hOD, maa[nar hOD tqaa saba hOD ko saMyaaojana kao iDTolD hOD maoM pìvaiYT krnao ko ilae ]plabQa haonaa caaihe. 

iDTolD hOD ka irkaD- tBaI imaT sakta hO yaid iDTolD hOD AaobajaO@T hOD sao imalaa huAa nahIM hO. 

iDTolD hOD iDisk`pSana tqaa Aa^lTrnaoioTva laOMgavaoja xao~ maoM iDTolD hOD ivavarNa daonaaoM tBaI paopulaoT haoMgao yaid pìvaYT ikyaa gayaa iDTolD hOD sTONDD- iDTolD hOD hao Aqaa-t 

vah Daomaona maoM maaOjaUd hao. 

yaid vao maanak iDTolD hOD\sa ko tdnau$p hO tao pàyaao@ta kao iDTolD hOD iDisk`PSana maoM pirvat-na krnao kI Anaumait nahI hO. 

7 , bajaTotr ivaYaya SaIYa- 

]_oSya 

yah skÌna AaObjaO@T hOD ivavarNa kao ikèT krtI hO evaM rKrKava krtI hO. 

[sa skÌna ka p`yaaoga inamnailaiKt ko ilae ikyaa jaata hO : 

AaObjaO@T hOD ko ivavarNa ko irkaD- kao jaaoDnaa 

AaObjaO@T hOD ko ivavarNa maoM pirvat-na krnaa 

AaObjaO@T hOD ko ivavarNa ko irkaD- kao imaTanaa 

AaObjaO@T hOD ko ivavarNa ko maaOjaUda irkaD- ka Avalaaokna krnaa 

saMBaavaI pirsaMpi





E Expenditure, R Receipt and B Both. 


This field is account head type flag. It will be populated after entering the value for 

Detailed Head. This field is updateable only if the entered Major Head is non-DDR 

head. 

How to use 


Open Menu 



Select Detailed Heads 


Access Key is Alt+M+M+D 

b. How to Add 

17 

Enter all fields in Sub Heads details. Now Go to Detailed Heads details. If there are any corresponding records, those 

records will be populated. Go to the new record by using down Arrow key. Enter values for Detailed Heads details. Save 

the records. 


Enter all fields in the Sub Heads details. Query will be performed automatically before navigating to the Detailed Heads 

details. And display the corresponding records of Detailed Heads. 


User is not allowed to modify the fields in the Sub Heads details. User can modify the description field, alternative 

language description field and account head. User is not allowed to modify the detailed head, GO Number and GO Date 

fields. Save the modifications. 


User is not allowed to delete any thing from Sub Heads details. In the Detailed Heads details, place the cursor on the 

record, which the user wants to delete (that record will be highlighted with the yellow color). Now delete that record. That 

record will disappear from the form. Now save the Deletions. 

f. Remarks 

Combination of Major Head, Sub Major Head, Minor Head and Sub Head should exist to enter Detailed head. 

Detailed Head records can delete only if Detailed Heads are not associated with the Object Heads 

Both Detailed Head Description and Detailed Head description in alternative language fields will be populated if 

the entered Detailed Head is standard Detailed Head i.e. exists in the Domains. 

User is not allowed to modify the Detailed Head Description, if they are corresponding to the standard Detailed 

Heads. 

7. Non-budgeted Object Heads 

This screen creates and maintains Object Heads details. 

Purpose 


Add the records of Object Head details. 

Modify the details of Object Heads. 

To delete the records of Object Heads details. 

To view existing records of Object Heads details. 


This screen needs the existence of the combination of Major Head, Sub Major Head, Minor Head, Sub Head and Detailed 

Head.

skÌna lao Aa}T 

xao~ ivavarNa 

iDTolD hODsa\ 

xao~ ivavarNa 




vaOQamaana 0000- 9999 hO. 


[sa maojar hOD ko AMtga-t Aaobjao@T hOD kao pìvaYT ikyaa jaata hO. 

maojar hOD ko vaOQamaana naana bajaT SaIYa- hO. 

maojar hOD kao ela Aao vaI maoM ]plabQa haonaa caaihe 






ah caunao gae maojar hOD ko AMtga-t saba maojar hOD hO. 

maojar hOD kao ela Aao vaI maoM ]plabQa haonaa caaihe. 






yah maa[nar hOD caunao gae maojar hOD tqaa saba maojar hOD ko AMtga-t hO. 

saba hOD yah xao~ Ainavaaya- hO. 



vaOQamaana 000- 099 /eee sao jaoD jaoD jaoD hO. 


caunao gae maojar hOD, saba maojar hOD tqaa maa[nar hOD ko saMyaaojana ko AMtga-t saba hOD . 

iDTolD hOD yah xao~ Ainavaaya- hO. 


xao~ kI lambaa[- 3 hO prMtu yah kayaa-laya 2 AMkaoM ko kaoD ka p`yaaoga kr rha hO. 



caunao gae maojar hOD, saba maojar hOD, maa[nar hOD tqaa saba hOD ko saMyaaojana ko AMtga-t iDTolD hOD. 

iDisk`pSana yah xao~ tdnau$p ivavarNa kao p`diSa-t krnao ko ilae hO. 

Aa^bjao@T hOD 

xao~ ivavarNa 

Aa^bjao@T hOD 



xao~ kI lambaa[- 3 hO prMtu yah kayaa-laya 2 AMkaoM ko kaoD ka p`yaaoga kr rha hO. 


Aa^bjao@T hOD iDisk`pSana 


yah xao~ vaNa- xao~ hO. xao~ kI lambaa[- 400 hO . 

yah ivavarNa xao~ pìvaYT ike gae Aa^bjao@T hOD ko tdnau$p hO. 

vaOQa maana iksaI BaI vaNa- ka hao sakta hO. 

18

Screen Layout 


Detailed Heads 







It is the Major Head under which Object Heads has to be entered. Valid values of Major 

Head are those heads, which are non-budgeted heads. Major Head should exist in LOV. 






It is the Sub Major Head under the selected Major Head. Sub Major Head should exists 

in the LOV. 












Sub Head under the selected combination of Major Head, Sub Major Head and Minor 

Head 

Detailed Head This field is mandatory. 





Detailed Head under the selected combination of Major Head, Sub Major Head, Minor 

Head and Sub Head. 

Description The field is to display the corresponding Description. 

Object Heads 


Object Head This field is mandatory. 




Object Head 

Description 

18 

This field is mandatory. 

This field is a character field. 


It is the description field corresponding to the entered Object Head. Valid values are any 

characters.



maonyau kao Kaolao 


eka]MiTMga sT/@car - maona kao caunao 

Aa^bjao@T hOD /saba iDTolD hOD kao caunao 

Aa^lT + ema + ema + Aao e@saosa kuMjaI hO. 

K , kOsao jaaoDo, 

19 

iDTolD hOD ivavarNaI maoM saBaI Ainavaaya- xao~aoM kao pìvaYT kroM. Aba Aa^bjao@T hOD ivavarNaI maoM jaaeM. yaid kao[- Aa^bjao@T hOD ]plabQa hO tao vao ivavarNa papulaoT hao jaaeMgao. Da]na 

erao kI p`yaaoga krtao hue nae irkaD- maoM jaaeM. Aa^bjao@T hOD ko ivavarNa ko ilae maanaaoM kao pìvaYT kroM. irka^D- kao saova kroM. 


iDTolD hOD ivavarNa maoM saBaI xao~aoM kao pìvaYT kroM. Aa^bjao@T hOD ivavarNa maoM naoivagaoT krnao sao puva- @vaorI inaYpaidt hao jaaegaI. AaOr iDTolD hOD ko tdnau$p irkaD- p`diSa-t hao 

jaaegaa. 

V , pirvat-na kOsao kroM 

p`yaao@ta kao iDTolD hOD ivavarNa ko iksaI BaI xao~ maoM pirvat-na krnao kI Anaumait nahIM hO. p`yaao@ta iDisk`PSana xao~ maoM pirvat-na kr sakta hO. p`yaao@ta kao Aa^bjao@T hOD maoM 

pirvat-na krnao kI Anaumait nahIM hO. pirvat-na kao saova kroM. 


p`yaao@ta kao iDTolD hOD ivavarNa sao kuC BaI imaTanao kI Anaumait nahIM hO. Aa^bjao@T hOD ivavarNa maoM ]sa irkaD- pr krsar rKoM jah^Ma sao p`yaao@ta irkaD- imaTanaa caahta hO. (vah 

irkaD- pIlao rMga maoM camakogaa.) Aba ]sa irkaD- kao imaTaeM. vah irkaD- pà$p sao lauPt hao jaaegaa. Aba imaTanao ko baad irkaD- kao saova kroM. 

ca , iTPpNaI 

maojar hOD, saba maojar hOD, maa[nar hOD, saba hOD tqaa iDTolD hOD ko saMyaaojana kao Aa^bjao@T hOD maoM p`vaoSa krnao ko ilae maaOjaUd haonaa caaihe. 

8 , na[- saovaa SaIYa- ivavarNa (nyaU saiva-sa hOD iDTolsa) 

yah skÌna samayaaoijat ike gae AaMkDaoM kao CaoDkr nae pìvaYT saovaa SaIYa- ko sarkarI AadoSa ivavarNa ka rKrKava krtI hO. [sa skÌna ka p`yaaoga krto hue p`yaao@ta maaOjaUda irkaD- 

kI @vaorI kr sakta hO. 

]_oSya 


samaayaaojana kao pUra haonao ko pScaat nae saovaa SaIYa- ka Avalaaokna kroM. 

saMBaavaI pirsaMpi

How to use 


Open Menu 



Select Object Heads/Sub Detailed Heads 

Access Key is Alt+M+M+O 

b. How to Add 

19 

Enter all mandatory fields in the Detailed Heads details. Now go to the Object Heads details. If there exists any Object 

Heads, those details will be populated. Go to the new record by using down Arrow key. Enter values for details of Object 

Heads. Save the records. 


Enter all fields in the Detailed Heads details. Query will be performed automatically before navigate to the Object Heads 

details. And corresponding records of Detailed Heads will be displayed. 


User is not allowed to modify the fields in the Detailed Heads details. User can modify the description field. User is not 

allowed to modify the Object head. Save the modifications. 


User is not allowed to delete any thing from Detailed Heads details. In the Object Heads details, place the cursor on the 

record which the user wants to delete (that record will be highlighted with the yellow color). Now delete that record. That 

record will disappear from the form. Now save the Deletions. 

f. Remarks 

Combination of Major head, Sub major head, Minor head, Sub Head and Detailed Head should exists to enter 

Object head. 

8. New Service Heads Details 

This screen maintains the GO details of newly entered service heads apart from set up data. Using this screen the user 

query the existing records 

Purpose 


View the new service heads opened after set up is over 


None

skÌna lao - Aa]T 

xao~ ivavarNa 

nyaU saiva-sa hOD iDTolsa 

xao~ ivavarNa 

sarkarI AadoSa saM#yaa yah xao~ vaOkilpk hO. 


xao~ kI lambaa[- 20 vaNa- hO. 

nyaU saiva-sa hOD kao Kaolanao ko ilae sarkarI AadoSa kI saM#yaa pàPt kI. 

sarkarI AadoSa itiqa yah xao~ vaOkilpk hO. 

yah xao~ DD/MM/YYYY pà$p kI itiqa hO. 


yah xao~ nyaU saiva-sa hOD kao Kaolanao ko ilae pàPt sarkarI AadoSa kI itiqa p`dana krta hO. 

AaopND itiqa yah xao~ vaOkilpk hO. 

yah xao~ DD/MM/YYYY pà$p kI itiqa hO. 


yah xao~ vah itiqa dota hO ijasa pr nae saovaa SaIYa- kao Kaolaa jaata hO. 

maojar hOD yah xao~ vaOkilpk hO. 

yah xao~ saMai#yak hO. 


vaOQamaana saM#yaae 0020 AaOr 8999 ko baIca hO. 

yah xao~ nae saovaa SaIYa- irkaD- ko maojar hOD dota hO. 

maojar hOD ivavarNa yah xao~ vaOkilpk hO. 



yah xao~ AMgao`jaI maoM maojar hOD ivavarNa dota hO. 

[sa xao~ pr @vaorI krnao kI Anaumait nahIM hO. 

20

Screen Layout 


New Service Heads Details 

Field 

Description 

GO Number This field is optional 



The number of the government order received for opening the New service 

head. 

GO Date This field is optional 

This field is a date in DD/MM/YYYY format 


This field gives the date of government order received for opening the new 

service head. 

Opened Date This field is optional 



This field gives the date on which the new service head record is opened. 

Major head This field is optional 


The length of this field is 4 

Valid values are numbers between 0020 and 8999 

This field gives the Major Head of the new service head record 

Major Head Description This field is optional 



This field gives the Major Head Description in English. Query is not allowed 

on this field. 

20

saba maojar hOD yah xao~ vaOkilpk hO. 




nae saiva-sa hOD SaIYa- ko saba maojar hOD kI pìvaiYT kr dI ga[- hO. 

21 

saba maojar hOD ivavarNa yah xao~ vaOkilpk hO. 



yah xao~ maojar hOD ivavarNa AMgao`jaI maoM dota hO. 

[sa xao~ pr @vaorI krnao kI Anaumait nahI hO. 

maa[nar hOD yah xao~ vaOkilpk hO. 



vaOQamaana saM#yaaMe 000 AaOr 999 ko baIca hO. 

nae saiva-sa hOD ko maa[nar hOD kI pìvaiYT kr dI ga[- hO. 

maa[nar hOD ivavarNa yah xao~ vaOkilpk hO. 



yah xao~ saba maojar hOD ivavarNa AMgao`jaI maoM dota hO. 


saba hOD yah xao~ vaOkilpk hO. 

yah xao~ vaNa-saMai#yak hO. 


saba hOD ivavarNa yah xao~ vaOkilpk hO. 



yah xao~ saba hOD ivavarNa AMgao`jaI maoM dota hO. 


iDTolD hOD yah xao~ vaOkilpk hO. 


[sa xao~ kI lambaa[- 3 hO prMtu yah kayaa-laya 2 AMkaoM ko kaoD ka [stomaala kr rha hO. 


iDTolD hOD ivavarNa yah xao~ vaOkilpk hO. 



yah xao~ iDTolD hOD ivavarNa AMgao`jaI maoM dota hO. 


Aa^bajaO@T hOD yah xao~ vaOkilpk hO. 




yah pìvaYT ikyaa gayaa nayaa AaObajaO@T SaIYa- hO. 

Aa^bajaO@T hOD ivavarNa yah xao~ vaOkilpk hO. 



yah xao~ Aa^bajaO@T hOD ivavarNa AMgao`jaI maoM dota hO. 





maasTr maâDyaUla maoM jaaeM 

eka]MiTMga sT/kcar - janarla maoM jaae 

nyaU saiva-sa hOD\sa kao caunaoM 

Aa^lT + ema + jaI + ena e@saosa kuMjaI hO.

Sub Major Head This field is optional 




Sub major head of the new service head entered. 

Sub Major Head Description This field is optional 



This field gives the Sub Major Head Description in English. Query is not 


Minor Head This field is optional 




Minor head of the new service head entered. 

Minor Head Description This field is optional 





21 

Sub Head This field is optional 



Sub Head Description This field is optional 



This field gives the Sub Head Description in English. Query is not allowed 


Detailed Head This field is optional 


The length of this field is 3 but this office is using 2 digit codes only. 

Valid values are numbers between 00 and 99. 

Detailed Head Description This field is optional 



This field gives the Detailed Head Description in English. Query is not 


Object Head This field is optional 




This is the new object head entered. 

Object Head Description This field is optional 



This field gives the Object Head Description in English. Query is not 


How to use 


Open Menu 

Go to Master Module 

Go to Accounting Structure-General 

Select New Service Heads 

Access Key is ALT+M+G+N


[sa skÌna ka p`yaaoga krto hue nyaU saiva-sa hOD ivavarNa kao jaaoDa nahIM jaa sakta hO. 


22 

fama- pìvaYT krnao pr @vaorI maaoD mao jaaeM. ivaSaoYa xao~ maoM @vaorI krnao pr vao saBaI ivavarNa jaao @vaorI maanadMD kao pUra krto hO ` p`diSa-t hao jaato hOM. ivavarNa xao~ maoM @vaorI nahIM kI jaa 

saktI hO. 

Ga , pirvat-na kOsao kroM 

[sa skÌna maoM pirvat-na saMBava nahI hO. 


[sa skÌna ko maaQyama sao irkaD- kao imaTanao kI Anaumait nahIM hO. 

ca , iTPpNaI 

[sa skÌna ka p`yaaoga maasTr DaTa ko samaayaaojana kI pìvaiYT krnao ko pScaat nae saovaa SaIYa- irkaD- kao doKnao ko ilae ikyaa jaata hO.

. How to Add 

22 

New service head details can not be inserted using this screen. 


Upon entering the form, change to query mode . On executing query on a particular field, all the details that satisfy the 

query criteria are displayed. Query can not be done on description fields. 


Modification is not possible in this screen 


Deletion of records is not allowed through this screen. 

f. Remarks 

This screen is used only for viewing the new service heads records entered after setup of master data.

1 , maojar hOD roMja 

yah skÌna maojar hOD roMja ka saRjana krta hO tqaa ]saka rK - rKava krta hO. 

]_oSya 

[sa skÌna ka ]pyaaoga inamanailaiKt ko ilae ikyaa jaata hO 

maojar hOD roMijasa kao jaaoDoM 

maojar hOD roMijasa maoM pirvat-na krnaa 

maojar hOD roMijasa kao imaTanaa 

maaOjaUda maojar hOD roMijasa maoM @vaorI krnaa 

saMBaavaI pirsaMpi

1. Major Head Ranges 

This screen creates and maintains Major Head Ranges. 

Purpose 


Add Major Head Ranges. 

Modify Major Head Ranges. 

Delete Major Head Ranges. 

Query existing Major Head Ranges. 


CHAPTER - II 

Accounting Structure - General 

Existence of PART details in Domains is essential for Major Head Ranges. 

Screen Layout 


Major Head Ranges 


Part This field is mandatory. 


The length of this field is three 

The valid values are I,II,III 


Retrieved from domains. 

Part Description This field is display only. 


The length of this field is forty digits 


Gives description of part.

eka]MT naocar [iNDkoTr yah xao~ Ainavaaya- hO. 



vaOQamaana R,C,D,P hOM. ela Aao vaI ]plabQa hO. 

dSaa-ta hO ik eka]MT naocar R - Revenue, C - Capital, D - Debt Aqavaa P - Public 

Account hO. 

eka]MT hOD [iNDkoTr yah xao~ Ainavaaya- hO. 



vaOQamaana R,E,B hOM. ela Aao vaI ]plabQa hO. 

dSaa-ta hO ik yah laoKa R -Receipt, E- Expenditure Aqavaa B-Both Aqaa-t\ daonaaoM hOM. 

maojar hOD fà^ma yah xao~ Ainavaaya- hO. 



vaOQamaana 0000 sao 8999 ko baIca haonaa caaihe.nae pìvaYT ike gae maana kao phlao hI sao inaQaa-irt EaoiNayaaoM maoM 

nahI haonaa caaihe ` paT- - I ko ilae maana 0000 AaOr 7999 ko baIca haonaa caaihe. paT- - II ko ilae maana 

8000 ko barabar haonaa caaihe. paT- - III ko ilae maana 8001 AaOr 8999 ko baIca haonaa caaihe. 

maojar hOD TU yah xao~ Ainavaaya- hO. 



vaOQamaana 0000 sao 8999 ko baIca haonaa caaihe. nae pìvaYT ike gae maana kao phlao hI sao inaQaa-irt EaoiNayaaoM maoM 

nahI haonaa caaihe. 

paT- - I ko ilae maana 0000 AaOr 7999 ko baIca haonaa caaihe. paT- - II ko ilae maana 8000 ko barabar 

haonaa caaihe. paT- - III ko ilae maana 8001 AaOr 8999 ko baIca haonaa caaihe. 




maasTr maâDyaUla kao caunao 

eka]MT sT/kcar - janarla kao caunao 

maojar hOD roMijasa kao caunaoM 

Aa^lT + ema + jaI + Aar e@saosa kuMjaI hO. 


24 

Part ID ko ilae vaOQamaana kao pìvaYT kroM Aqavaa ela Aao vaI sao [sao caunaoM. tdnau$p ivavarNa p`diSa-t haota hO. laoKa SaIYa- saMkotk ko ilae ela Aao vaI sao maana kao caunao. eka]MT 

naocar [iNDkoTr ko ilae ela Aao vaI sao maana kao caunao . vaOQamaana 0000 sao 8999 tk pìvaYT kroM . pìvaYT ike gae maana kao phlao hI sao inaQaa-irt EaoiNayaaoM maoM maaOjaUd nahIM haonaa 

caaihe. vaOQamaana 0000 sao 8999 tk pìvaYT kroM. pìvaYT maana kao phlao hI sao inaQaa-irt EaoiNayaaoM maoM maaOjaUd nahI haonaa caaihe AaOr maojar hOD, fà^ma- sao AiQak haonaa caaihe. 


pà$p kao pìvaYT krnao pr @vaorI maaoD mao jaaeM. @vaorI krnao pr ABaI tk ka saBaI pìvaYT irkaD- p`diSa-t hao jaata hOM. p`yaao@ta paT- pr @vaorI kr sakta hO tdnau$p irkaD- 

p`diSa-t hao jaaegaa. 


p`yaao@ta maaOjaUda irkaD- kI @vaorI krta hO AaOr ifr ek ivaSaoYa irkaD- maoM pirvat-na krta hO. yadI maojar hOD ivavarNa ]saI paT- eka]MT naocar [iNDkoTr ` eka]MT hOD [iNDkoTr ko 

saaqa maaOjaUd hO tao p`yaao@ta ]sa irkaD- kao maojar hOD EaoiNayaaoM sao pirvait-t nahI kr sakta hO. 


p`yaao@ta maaOjaUda irkaD- kI @vaorI krta hO AaOr ]sa ivaSaoYa irkaD- kao imaTata hO. iksaI irkaD- kao tBaI imaTayaa jaa sakta hO jaba ik ]sa ko AMtga-t kao[- saO@Tr tqaa maojar hOD na 

hao. 

ca , iTPpNaI 

[sa skÌna ka p`yaaoga tBaI ikyaa jaa sakta hO yaid [sa ko AMdr "DaomaoMsa" maoM paT- ivavarNa hO. 

iksaI irkaD- kao tBaI imaTayaa jaa sakta hO jaba ik ]saI paT- ko saaqa ekaM]MT hOD [iNDkoTr ` ekaM]MT naocar [iNDkoTr maoM kao[- saO@Tsa- AaOr maojar hOD ivavarNa nahIM hO. 

jaba p`yaao@ta kao nae maojar hOD roMja kao jaaoDnao kI ja$rt haotI hO tao nae pìvaYT ike gae roMja kao phlao hI sao inaQaa-irt EaoiNayaaoM maoM nahI haonaa caaihe. 

paT-, eka]MT naocar [iNDkoTr `` eka]MT hOD [iNDkoTr ko saMyaaojana ko ilae ek ivaSaoYa roMja haonaI caaihe.

24 

Account Nature Indicator This field is mandatory. 


The length of this field is one 

The valid values are R, C, D, P 


Indicates whether the account nature is R - Revenue, C - Capital, D - Debt 

or P - Public Account. 

Account Head Indicator This field is mandatory. 



The valid values are R, E, B 


Indicates whether the account is R - Receipts, E - Expenditure or B - Both. 

Major Head From This field is mandatory. 


The length of this field is four 

Valid value should lie between 0000 to 8999. 

Newly entered value should not lie in already defined ranges. For part I the 

value should lie between 0000 and 7999.For part II the value should be 

equal to 8000. For part III the value should lie between 8001 to 8999. 

Major Head To This field is mandatory. 



Valid value should lie between 0000 to 8999. 

Newly entered value should not lie in already defined ranges. For part I the 

value should lie between 0000 and 7999.For part II the value should be 

equal to 8000. For part III the value should lie between 8001 to 8999. 

How to use 


Open Menu 


Select Account Structure-General 

Select Major Head Ranges 

Menu Access Key is ALT+M+G+R 

b. How to Add 

Enter a valid value for Part ID or select it from the LOV. The corresponding description is displayed. Select a value for 

account head indicator from LOV. Select value for account nature indicator from LOV. Enter a valid value from 0000 to 

8999. The entered value should not exist in already defined ranges. Enter a valid value from 0000 to 8999. The entered 

value should not exist in already defined ranges and should be greater than the Major Head from. 



user can query on Part and the corresponding records will be displayed. 


The user queries existing records and then modifies a particular record. If the Major head details exist with same part, 

Account nature indicator, Account head indicator then user cannot modify that record from Major Head ranges. 


The user queries existing records and deletes the particular record. A record can be deleted only if there are no sectors 

and Major heads under it. 

f. Remarks 

This screen can be used only if ‘Domains’ has Part details in it 

A Record can be deleted only if there are no Sectors and no Major Heads details exist with same part, Account 

head indicator, and Account nature indicator. 

When the user needs to add new Major Head Range, the newly entered range should not lie already defined 

ranges. 

For a combination of part, account nature indicator, account head indicator a unique range should exist.

2. maojar hOD ilaMkoja 

25 

yah skÌna maojar hOD ilaMkoja ka rKrKava krtI hO. ek ivaSaoYa sao@Sana ko AMtga-t maojar hOD ko ilae ` yah Anya sao@Sana ko AQaIna samakxa maojar hOD ko saMbaMQa banaatI hO (rajasva ` 

pU^MjaI ` ?Na Aaid) 

]_oSya 


nae irkaD- ka jaaoDoM ` Aqaa-t jaba p`yaao@ta rovaonyaU irisaPT hOD ` kOipTla e@sapOMiDcar hOD tqaa laaona hOD ko saaqa rOvanyaU e@sapOMiDcar hOD kao jaaoDnaa caahto hOM. 

ivaiSaYT ila@sa ( irkaD- ) kao imaTanaa. 

maaOjaUda ila@Msa ( irkaD- ) ka Avalaaokna krnaa. 

saMBaavaI pirsaMpi

2. Major Head Linkages 

25 

This screen maintains Major Head Linkages. For a major Head under a particular Section, it provides a link to the 

equivalent Major Heads under other Sections (Revenue, Capital, Loans, etc). 

Purpose 


Add new records, i.e., when the user wants to link a Revenue expenditure Head with Revenue Receipt head, 

Capital Expenditure Head and Loan Head. 

Delete certain links (records). 

View existing links (records). 


This screen needs the existence of Major Head Range details. 

This screen also requires the existing Major Head details. 

Screen Layout 


Major Head Linkages 


Revenue Expenditure Head This field is mandatory. 


The length of this field is 4. 

The valid values are 2000 to 3999. 


This field stands for Revenue Expenditure Head. 

Revenue Expenditure Head Description This field is for display only. 



This field gives the description of Revenue Expenditure head 

Revenue Receipt Head This field is optional. 





This field stands for Revenue Receipt Head. If for the Revenue 

Expenditure Head entered corresponding Revenue Receipt Head 

exists then this field is directly populated. For example for Revenue 

Expenditure Head 2210, 0210 is populated. Otherwise this field takes 

user input from LOV.

ovaonyaU irisaT hOD iDisk`pSana yah xao~ kovala iDsaPlao ko ilae hO. 



yah xao~ rovaonyaU irisaT hOD ko ivavarNa kao ina$ipt krta hO. 

kOipTla e@sapOMiDcar hOD yah xao~ vaOkilpk hO. 



vaOQamaana 4000 sao 5999 hO. 


yah xao~ kOipTla e@sapOMiDcar hOD kao ina$ipt krta hO. yaid pìvaYT rovaonyaU e@sapOMiDcar hOD ko ilae 

tdnau$p kOipTla e@sapOMiDcar hOD maaOjaUd rhta hO tao ifr yah xao~ p`%yaxa $p sao papulaoiTD hao jaata hO. 

Anyaqaa yah xao~ ela Aao vaI sao pàyaao@ta [npuT pàPt krta hO. 

kOipTla e@sapOMiDcar hOD iDisk`pSana yah xao~ kovala iDsaPlao ko ilae hO. 



yah xao~ kOipTla e@sapOMiDcar hOD ko ivavarNa kao ina$ipt krta hO. 

laaona hOD yah xao~ vaOkilpk hO. 



vaOQamaana 5000 sao 6999 hO. ela Aao vaI ]plabQa hO. 

yah xoa~ laaona hOD kao ina$ipt krta hO. yaid pìvaYT rovaonyaU e@sapOMiDcar hOD ko ilae tdnau$p laaona hOD 

]plabQa hO tao yah xao~ p`%yaxa $p sao papulaoiTD hao jaata hO. Anyaqaa yah xao~ ela Aao vaI sao pàyaao@ta 

[npuT pàPt krta hO. 

laaona hOD iDisk`pSana yah xao~ kovala iDsaPlao ko ilae hO. 



yah xao~ laaona hOD ko ivavarNa kao ina$ipt krta hO. 


k , kOsao saik`ya kroM 


maasTr maâDyaUla kao caunao 

eka]MiTMga sT/kcar - janarla kao caunao 

maojar hOD ilaMkoja kao caunaoM 

Apoixat skÌna p`diS-at hao jaaegaI 

Aa^lT + ema + jaI + ela e@saosa kuMjaI hO. 

K , kOsao jaaoDo 

26 

pìvaYT ikyaa gayaa phlaa xao~ rovaonyaU e@sapOMiDcar hOD xao~ hO. yaid pìvaYT ikyaa gayaa maana vaOQa hO tao ifr iDisk`pSana papulaoiTD hao jaata hO. yaid pìvaYT rovaonyaU e@sapoMiDcar hOD 

ko ilae tdnau$p rovaonyaU irisaT hOD ]plabQa hO tao ifr yah xao~ ivavarNa ko saaqa p`%yaxa $p sao papulaoT hao jaata hO. Anyaqaa yah xao~ ela Aao vaI sao p`yaao@ta [npuT pàPt krta hO. 

]saI p`kar ` kOipTla e@sapOMiDcar hOD AaOr laaona hOD yaa tao papulaoT haota hOM Aqavaa ]nhoM ela Aao vaI sao caunaa jaata hO. t%pScaat tdnau$p ivavariNayaa^M p`diSa-t hao jaatI hO. 


fama- kao Kaolanao ko pScaat ` @vaorI maaoD maoM jaae. @vaorI krnao pr ABaI tk ka saBaI pìvaYT irkaD- p`diSa-t hao jaata hO. p`yaao@ta rovaonyaU e@sapOMiDcar hOD, rovaonyaU irisaT hOD ` 

kOipTla e@sapOMiDcar hOD AaOr laaona hOD pr @vaorI kr sakta hO AaOr tdnau$p irkaD- p`diSa-t hao jaaegaa. 

Ga , kOsao pirvat-na kroM 

rovaonyaU irisaT hOD ` kOipTla e@sapOMiDcar hOD AaOr laaona hOD pr hI pirvat-na saMBava hO. p`yaao@ta maaOjaUda irkaD- kI @vaorI krta hO AaOr ]sa ivaSaoYa irkaD- kao badla sakta hO. 

D kOsao imaTae 

p`yaao@ta vat-maana irkaD- kI @vaorI krta hO AaOr ifr ]sa ivaSaoYa irkaD- kao imaTayaa jaata hO. 

ca , iTPpNaI 

[sa skÌna kao p`yaaoga tBaI ikyaa jaa sakta hO yaid maojar hOD roMijasa kao inaQaa-irt ikyaa jaata hO. 

yaid maojar hOD kao inaQaa-irt ikyaa jaata hO tao [sa skÌna ka p`yaaoga ikyaa jaa sakta hO. 

kma sao kma ek rovaonyaU e@sapOMiDcar hOD kao inaQaa-irt ikyaa jaanaa caaihe.

Revenue Receipt Head Description This field is for display only. 



This field stands for the description of Revenue Receipt Head. 

Capital Expenditure Head This field is optional. 





This field stands for Capital Expenditure Head. If for the Revenue 

Expenditure Head entered corresponding Capital Expenditure Head 

exists then this field is directly populated. Otherwise this field takes 

user input from LOV. 

Capital Expenditure Head Description This field is for display only. 



This field stands for the description of Capital expenditure Head. 

Loan Head This field is optional. 





This field stands for Loan Head. If for the Revenue Expenditure Head 

entered corresponding Loan Head exists then this field is directly 

populated. Otherwise this field takes user input from LOV. 

Loan Head Description This field is for display only. 



This field stands for the description of Loan Head 

How to use 


Open Menu 


Select Accounting structure - General 

Select Major Head Linkages. 


The access key is ALT+M+G+L. 

b. How to Add 

26 

The first field entered is Revenue Expenditure Head field. If the entered value is valid then description are populated. If for 

the Revenue Expenditure Head entered corresponding Revenue Receipt Head exists then this field along with description 

is directly populated. Otherwise this field takes user input from LOV. Similarly Capital Expenditure Head and Loan Head 

are also either populated or selected from LOV. The corresponding descriptions are then displayed. 



user can query on Revenue Expenditure Head, Revenue Receipt Head, Capital Expenditure Head and loan Head and 

corresponding records will be displayed. 


Modification is possible only on Revenue Receipt Head, Capital Expenditure Head and loan Head .The user queries 

existing records and then modifies a particular record. 


The user queries existing records and deletes the particular record 

f. Remarks 

This screen can be used only if Major Head Ranges are defined. 

This screen can be used only if Major Heads are defined. 

At least one Revenue expenditure Head should be defined.

3 , esaaiosaeoTD maojar hOD\sa 

yah skÌna esaaoisaeoTD maojar hOD kao ikèT krtI hO va [sa ka rKrKava krtI hO. 

]_oSya 


na[- esaaoisaeoTD maojar hOD ivavarNaI kao jaaoDnao 

esaaoisaeoTD maojar hOD ivavarNaI kao pirvait-t krnao 

esaaoisaeoTD maojar hOD ivavarNaI kao imaTanao 

esaaoisaeoTD maojar hOD ivavarNa maoM @vaorI krnao 

saMBaavaI pirsaMpi

3. Associated Major Heads 

27 

This screen creates and maintains associated major heads details. 

Purpose 


Add new associated major heads details 

Modify associated major head details 

Delete associated major head details 

Query associated major head details 


Major heads must be available. 

Screen Layout 



Head Of Account2 This field is mandatory 


The length of this field is 4 digits 

Valid values are numbers from 0000 to 8999 


This field represents the Major Head of the Head of Account2 for 

which the head of Account1 is associated. The entered value should 

not be same as the Major Head of the Head of Account1. 

Head of Account 2 Description This field is display only field 



The description is populated when a Major Head is selected from LOV 

or entered.

hOD Aaf ekaM]MT 1 yah xao~ Ainavaaya- xao~ hO. 

yah xao~ saM#yaa%mak hO. 

[sa xao~ kI lambaa[- 4 AMk hO. 



yah xao~ kovala tBaI [naobala haota hO yaid [sa vagaI-krNa kao caunaa nahIM gayaa hO. yah hOD hO ijasa ko saaqa 

laoKa SaIYa- - 2 jauDa huAa hO. yaid AvaOQamaana kI pìvaiYT kr dI ga[- hO ` ela Aao vaI svat: pa^p Ap 

hao jaaegaI. yaid ela Aao vaI ka kao[- maana nahIM hO tao ek saMdoSa yah ]llaoK krto hue p`diSa-t haogaa 

ik maojar hOD ko ilae maana Amaanya hO. hOD Aaf eka]MT 2 AaOr hOD Aa^f eka]MT 1 xao~ kao ek 

jaOsaa maana nahIM donaa caaihe. 

hOD Aaf eka]MT 1 iDisk`pSana yah xao~ kovala iDsaPlao ko ilae hO. 

yah xao~ vaNaa-saM#yaa%mak hO. 


yah xao~ tba papulaoT hao jaata hO jaba maojar hOD kao ela Aao vaI sao caunaa jaata hO Aqavaa pìvaYT ikyaa 

jaata hO. 

@laaisaifkoSana (puSa baTna) yah baTna tBaI [naobala haogaa jaba ik saMbaw maojar hOD (HOA1) kao caunaa nahIM jaata hO. [sa baTna 

kao dbaanao sao Anya skÌna "salao@T @laaisaifkoSana" SaIYa-k ko saaqa p`diSa-t haogaI. ]sa skÌna maoM ` nae 

irkaD- kao ikèT nahIM ikyaa jaa sakta hO. @vaorI kroM AaOr knfma- puSa baTna AaOr Ok baTna kao 

dbaato hue ek @laaisaifkoSana kao caunao. 

@laaisaifkoSana yah xao~ kovala iDsaPlao xao~ hO. 

yah xao~ vaNaa-saM#yaa%mak hO. 


yah xao~ vagaI-krNa id kao dSaa-ta hO ijasasao hOD Aaf eka]MT 2 sao saMbaMw hO. 

p`yaaoga maoM nahIM 

irmaak-sa yah xao~ vaOkilpk hO. 

yah xao~ vaNaa- saM#yaa%mak hO. 


yah xao~ Anya maojar hOD ko saaqa ek maojar hOD ko saMyaaojana ko ilae ivavarNa tqaa karNaaoM kao p`stut 

krta hO. 





ekaM]iTMga sT/@car janarla kao caunaoM 

esaaoisaeiTD maojar hOD kao caunaoM 

Aa^lT + ema + jaI + e e@saosa kuMjaI hO. 


28 

hOD Aa^f eka]MT 2 ko ilae vaOQamaana kao ela Aao vaI sao caunao Aqavaa pìvaYT kroM. iksaI BaI vagaI-krNa Aqavaa hOD Aa^f eka]MT 2 kao jaaoDnao ko ilae hOD Aa^f eka]MT 1 kao 

salao@T kroM. yaid iksaI iTPpNaI kao pìvaYT ikyaa jaanaa hO ` tao ]nakI irmaak-sa fIlD maoM pìvaiYT kI jaa saktI hO. 


fama- Kaolanao pr @vaorI maaoD maoM jaaeM. iksaI xao~ maoM @vaorI krnao pr vao saBaI ivavarNa jaao @vaorI maanadMDaoM kao pUra krtI hO ` p`diSa-t hao jaaegaI. @vaorI hOD Aa^f eka]MT 2 ` hOD Aa^f 

eka]MT 1 ` tqaa irmaak-sa xao~ pr kI jaa saktI hO. 


ivaSaoYa xao~ pr @vaorI krnao pr ` jaao ivavarNa @vaorI maanadMD kao pUra krto hO ` p`diSa-t hao jaato hO. p`diSa-t ivavarNa maoM pirvat-na ikyaa jaa sakta hO. 


ca , iTPpNaI 

ijasa ivavarNa kao imaTayaa jaanaa hO ` ]sao p`diSa-t krnao ko ilae }pr vaiNa-t Anausaar @vaorI kI jaa saktI hO. p`diSa-t ivavarNa kao iDlaIT ikyaa jaa sakta hO. 

@vaorI hOD Aa^f eka]MT 2 kao @laaisaifkoSana AaOr hOD Aa^f eka]MT 1 sao nahIM imalaayaa jaa sakta hO.

28 

Head Of Account 1 This field is mandatory. 


The length of the field is 4 digits 



This field is enabled only if the classification is not selected. This is the major 

head to which head of account 2 is associated. If invalid value is entered the 

LOV will be popped up automatically If the LOV contains no values, a message 

will appear saying invalid value for Major head. Head of account2 and Head of 

account1 fields should not be given the same value. 

Head of Account1 Description This field is display only. 



This description is populated when a Major Head is selected from LOV or 

entered. 

Classification 

(push button) 

This button will be enabled only if the associated major head (HOA1) is not yet 

selected. By pressing this button another screen with title ‘Select Classification ‘ 

will appear. In that screen, new records can not be created. Perform query and 

select one classification by pressing confirm pushbutton and pressing Ok on the 

alert that follow. 

Classification This field is display only field 



This field displays the classification id to which Head of account 2 is associated. 

NOT IN USE. 

Remarks This field is optional 



This field gives the description or reasons for association of one Major Head with 

other Major Head. 

How to use 


Open Menu 

Select Master module 

Select Accounting Structure –General 

Select Associated Major Heads 

Access Key is ALT +M+G+A 

b. How to Add 

Enter valid value for Head of account 2 either by selecting from the LOV or by entering. Select either classification or 

Head of account1 to associate Head of account2. If any remarks are to be entered, they can be entered in the Remarks 

field 


Upon entering the form, change to Query mode. On executing Query on a particular field, all the details that satisfy the 

query criteria are displayed. Query can be done on head of account2, Head of account1, and remarks fields 


Upon executing query on a particular field, the details that satisfy the query criteria are displayed. Modification can be 

done on the details displayed 


Query can be done as described above to display the details that need to be deleted. The displayed details can then be 

deleted 

f. Remarks 

Head of account2 can not be associated to both classification and Head of account1.

4 , Aka]MT gaùp 

yah skÌna Aka]MT gau`p AaOr Aka]MT gau`p ko ivavarNa ka rK rKava krtI hO. 

]_oSya 

[sa skÌna ka p`yaaoga inamnailaiKt ko ilae ikyaa jaa sakta hO 

Aka]MT gau`p ko ivavarNa kao jaaoDnaa 

Aka]MT gau`p ko maaOjaUda ivavarNa maoM pirvat-na krnaa 

Aka]MT gau`p ko maaOjaUda ivavarNa pr @vaorI krnaa 

Aka]MT gau`p ko maaOjaUda ivavarNa kao imaTanaa 

saMBaavaI pirsaMpi

4. Account Groups 

The screen maintains Account groups and the details of the Account groups. 

Purpose 

The screen can be used to: 

Add the details of Account Groups 

Modify the existing details of Account Groups 

Query on the existing details of Account Groups 

Delete the details of Account Groups 


29 

This screen needs the existence combination of the Major Heads, Sub Major Heads, Minor heads, Group Sub heads, Sub 

Heads, Detail Heads, and Object Heads to be entered in a valid classification. 

Screen Layout 


Account Groups 


Account Group Id This is a mandatory field 

This field accepts characters and alphabets in upper case only. 

The maximum length is 4. 

This field represents the account group ID of the Account sources. 

Description This is a mandatory field 

This field accepts any characters. 

The maximum length is 40. 

It is the description field corresponding to the entered Account 

group Id field. 

Account Group Details 


Major Head This is a mandatory field 

This field accepts values from 0001to 8999 

The length of the field is 4 characters. 


This field represents the Major Head of the classification 

corresponding to the Account Group 

Major Head Description This is a display field 


This field represents description corresponding to the entered Major 

Head.

saba maojar hOD yah vaOkilpk xao~ hO. 

yah xao~ 00 sao 99 tk maana svaIkar krta hO. 



yah xao~ Aka]MT gaùp ko tdnau$p vagaI-krNa ko saba maojar hOD kao ina$ipt krta hO. 

maojar hOD ` saba maojar hOD ko saMyaaojana kao vaOQa vagaI-krNa ko $p maoM haonaa caaihe. 

saba maojar hOD iDisk`pSana yah iDsaPlao xao~ hO. 


yah xao~ pìvaYT saba maojar hOD ko tdnau$p ivavarNa kao dSaa-ta hO. 

maa[nar hOD yah vaOkilpk xao~ hO. 

yah xao~ 001 sao 999 tk maana svaIkar krta hO. 



yah xao~ Aka]MT gaùp ko tdnau$p vagaI-krNa ko maa[nar hOD kao dSaa-ta hO. 

maojar hOD ` saba maojar hOD tqaa maa[nar hOD ko saMyaaojana kao vaOQa 

vagaI-krNa haonaa caaihe. maa[nar hOD kI pìvaiYT krnao ko ilae saba maojar hOD tqaa maojar hOD xao~ pìvaYT 

ikyaa jaanaa caaihe. 

maa[nar hOD iDisk`pSana yah xao~ iDsaPlao xao~ hO. 


yah xao~ pìvaYT maa[nar hOD ko tdnau$p ivavarNa kao p`stut krta hO. 

gaùp saba hOD yah xao~ Ainavaaya- xao~ hO. 

yah xao~ A sao Z tk ko maana kao svaIkar krta hO. 



yah xao~ Aka]MT gaùp ko tdnau$p vagaI-krNa ko gaùp saba hOD kao ina$ipt krta hO. 

maojar hOD ` saba maojar hOD ` maa[nar hOD tqaa gaùp saba hOD ko saMyaaojana kao vaOQa vagaI-krNa ko $p maoM haonaa 

caaihe. 

gaùp saba hOD kI pìvaiYT krnao ko ilae ìpClao saBaI straoM kI pìvaiYT haonaI caaihe. [sa tailaka ko 

ilae ela Aao vaI ]plabQa hO tqaa p`yaao@ta kao [sa maoM sao maana caunanao kI Anaumait hO. 

saba hOD yah Ainavaaya- xao~ hO. 

caOnna[- ko ilae yah xao~ AA sao ZZ tk ko maana kao svaIkar krta hO. Anya sqaanaaoM ko ilae yah xao~ 

00 sao 99 tk maanaaoM kao svaIkar krta hO. 



yah xao~ Aka]MT gaùp ko tdnau$p vagaI-krNa ko saba hOD kao ina$ipt krta hO. 

maojar hOD ` saba maojar hOD ` maa[nar hOD ` gaùp saba hOD tqaa saba hOD ko saMyaaojana vaOQa vagaI-krNa ko $p maoM 

haonaa caaihe. 

saba hOD kao pìvaYT krnao ko ilae ` saba ipClao straoM kao pìvaYT krnaa caaihe. 

iDTolD hOD yah vaOkilpk xao~ hO. 

yah xao~ 000 sao 999 tk ko maana kao svaIkar krta hO. 

[sa xao~ kI lambaa[- 3 vaNa- hO prMtu yah kayaa-laya 2 AMkaoM ka hI p`yaaoga kr rha hO. 

vaOQamaana saM#yaaeM 00 tqaa 99 ko baIca hO. 


yah xao~ Aka]MT gaùp ko tdnau$p vagaI-krNa ko iDTolD hOD kao ina$ipt krta hO.maojar hOD ` saba maojar 

hOD ` maa[nar hOD ` gaùp saba hOD ` saba hOD tqaa iDTolD hOD ko saMyaaojana kao vaOQa vagaI-krNa ko $p maoM haonaa 

caaihe. iDTolD hOD kao pìvaYT krnao ko ilae ` saBaI ipClao straoM kao pìvaYT krnaa caaihe. 

Aa^bajaO@T hOD yah xao~ Ainavaaya- xao~ hO. 

yah xao~ 001 sao 999 tk ko maanaaoM kao svaIkar krta hO. 



yah xao~ Aka]MT gaùp ko tdnau$p vagaI-krNa ko Aa^bajaO@T hOD kao ina$ipt krta hO. 

maojar hOD ` saba maojar hOD ` maa[nar hOD ` gaùp saba hOD ` saba hOD ` iDTolD hOD tqaa Aa^bajaO@T hOD ko 

saMyaaojana kao vaOQa vagaI-krNa ko $p maoM haonaa caaihe. Aa^bajaO@T hOD kao pìvaYT krnao ko ilae ` saBaI 

ipClao straoM kao pìvaYT krnaa caaihe. 

30

Sub Major Head This is a optional field 

This field accepts values from 00 to 99 



This field represents the Sub Major Head of the classification 

corresponding to the Account Group. The combination of Major 

head, Sub Major Head should exist as a valid classification. 

Sub Major Head Description This is a display field 


This field represents description corresponding to the entered Sub 

Major Head. 

Minor Head This is a optional field 

This field accepts values from 001to 999 



This field represents the Minor Head of the classification 


Head, Sub Major Head and Minor Head should exist for a valid 

classification. For entering Minor Head, Sub Major Head and Major 

Head fields should be entered. 

Minor Head Description This is a display field 


This field represents description corresponding to the entered Minor 

Head. 

Group Sub Head This is a mandatory field 

This field accepts values from A to Z 

The length of the field is 1 character. 


This field represents the Group Sub Head of the classification 


Head, Sub Major Head, Minor Head and Group Sub Head should 

exist as valid classification. To enter Group Sub Head, all previous 

levels should be entered. LOV is present for this table and user is 

allowed to fetch a value from it. 

Sub Head This is a mandatory field 

For Chennai, this field accepts values from AA to ZZ 

For other sites, this field accepts values from 00 to 99 



This field represents the Sub Head of the classification 


Head, Sub Major Head, Minor Head, Group Sub Head and Sub 

Head should exist as a valid classification. To enter Sub Head, all 

previous levels should be entered. 

Detailed Head This is an optional field 


The length of the field is 3 digit but this office is using 2 digit. 

Valid values are numbers between 00 and 99. 


This field represents the Detail Head of the classification 


Head, Sub Major Head, Minor Head, Group Sub Head, Sub Head 

and Detailed Head should exist as a valid classification. To enter 

Detail Head, all previous levels should be entered 

Object Head This is a mandatory field 




This field represents the Object Head of the classification 


Head, Sub Major Head, Minor Head, Group Sub Head, Sub Head, 

Detailed Head and Object Head should exist as a valid 

classification. To enter Object Head, all previous levels should be 

entered 

30

T/aMnJa^@Sana Ta[p yah xao~ Ainavaaya- xao~ hO. 


[sa xao~ ka maana DR, CR, DFC, DFR, DCB, DDB hO. 


yah xao~ pìvaYT AkaM]MT gaùp ko laona dona kaya- kao ina$ipt krta hO. 





ekaM]T sT/@car janarla kao caunaoM 

ekaM]T gaùp kao caunaoM 

AalT +ema +jaI +jaI e@saosa kuMjaI ("kI") hO. 


31 

ekaM]T gaùp Aa[- DI tqaa iDiskpSana kao pìvaYT kroM. ekaM]T gaùp ko maojar hOD tqaa T/aMnJa^@Sana Ta[p kao pìvaYT kroM. yaid laaoAr laovala vagaI-krNa ]plabQa hO tao ]nhoM eMTr 

kroM. 


fama- Kaolanao pr @vaorI maaoD maoM jaae. @vaorI krnao ko pScaat\ ` ABaI tk pìvaYT ikyaa gayaa saBaI irkaD- p`diSa-t hao jaata hO. p`yaao@ta ekaM]T gaùp Aa[- DI pr @vaorI kr sakta hO 

AaOr tdnau$p ivavarNa p`diSa-t hao jaaegaa. [saI p`kar ekaM]T gaùp iDTolsa maoM ` p`yaao@ta iksaI BaI xao~ maoM @vaorI kr sakta hO. 


ekaM]T gaùp AaOr ekaM]T gaùp ivavarNa ko xao~ maoM pirvat-na krnao ko ilae phlao Apoixat xao~ maoM @vaorI kro AaOr ]sa ko pScaat\ tdnau$p xao~ ko p`diSa-t haonao pr Apoixat xao~ maoM 

pirvat-na kroM. 


imaTae jaanao vaalao ivavarNa kI @vaorI kroM AaOr ]sa irkaD- kao imaTaeM. 

ca , iTPpNaI 

jaba maojar hOD sao Aaba\jaO@T hOD ka saMyaaojana jaao pìvaYT ikyaa jaata hO vaOQa vagaI-krNa maoM maaOjaUd hao tBaI skÌna maoM pìvaYT ikyaa jaa sakta hO. 

ekaM]T gaùp Aa[- DI kao tBaI imaTayaa jaa sakta hO yaid [sa ko saaqa ekaM]T gaùp ivavarNa kao BaI imaTayaa jaae. 

naaoT : yah maasTr p`yaaoga maoM nahI hO.

Transaction Type It is mandatory field 


This field has values DR, CR, DFC, DFR, DCB, DDB. 


This field represents the transaction type of the account group 

entered. 

How to use 


Open Menu 


Select Account Structure-General 

Select Account Groups 

Access key is ALT+M+G+G. 

b. How to Add 

31 

Enter the Account Group ID and the Description. Enter the Major Head and the Transaction Type of the Account Group .If 

the Lower level classification is available then enter them. 



user can query on Account Group ID and the corresponding details will be displayed. Similarly, in Account group details, 

the user can query on any of the fields. 


To modify the fields in account groups and account group details first Query on the required field and after the 

corresponding field is displayed modify the required field. 


Query the details to be deleted and delete the particular record. 

f. Remarks 

The screen can be entered only when the combination from Major Heads to Object heads whichever is to be 

entered has to exist for a valid classification. 

An account group id can be deleted only if there and along with it the account group details are deleted. 

NOTE :- This master is not in use.

1 , eka]MT saaosa- 

yah skÌna ekaM]T saaosa- AaOr ilaMk eka]MT saaosa- ka rK rKava krtI hO. 

]_oSya 


AQyaaya 4 

eka]MT s~aot 

nyaU eka]MT saaosa- Aqavaa ilaMk ekaM]T saaosa- kao jaaoDnaa. 

eka]MT saaosa- AaOr ilaMk ekaM]T saaosa- ko caunao hue ivavariNayaaoM maoM pirvat-na krnaa. 

eka]MT saaosa- tqaa ilaMk ekaM]T saaosa- ko tdnau$p kuC ivavariNayaaoM kao imaTanaa. 

eka]MT saaosa- AaOr ilaMk ekaM]T saaosa- ko maaOjaUda ivavariNayaaoM ka Avalaaokna krnaa. 

saMBaavaI pirsaMpi

1. Account Sources 

CHAPTER 4 

Account Sources 

This screen maintains Account sources and Link Account Sources. 

Purpose 


Add New Account Sources or Link Account Sources. 

Modify selective details of the Account sources and Link account sources 

Delete certain details corresponding to Account Source and Link Account Sources 

View existing details of Account sources and Link Account Sources. 


Before Entering values in the field for Region/Area code , Agency Bank ,District code consolidated Account 

category and Disburse account Category they should exist as domains under type RGN,BNK, 

DST,CONCT,DSBCT respectively. 

The classification for the Inward Account and Outward Account should have classification defined in the 

classifications (i.e. Major Heads, Sub Major Heads, Minor Heads, non-budgeted sub-heads, Detailed heads and 

objects heads.) 

The Parent Account Source and category should be defined as an Account source and category in the Account 

Sources master as an independent Account source. 

Screen Layout 




Account Category This is a mandatory field. 




Containing values STO,TRY,FRD,IRD,IRC, Etc with their descriptions as 

Sub Treasury, Treasury …etc.. 

This field represents Account Category. When the Account category is 

STO/Division/Circle then it should have Parent Category

ekaM]T saaosa- 

33 

yah xao~ Ainavaaya- xao~ hO. 


Sub Treasuries AaOr Treasuries xao~ ko maamalao maoM lambaa[- dao vaNa- hO. 

yah xao~ kovala AMga`jaI vaNa- maalaa ko baDo AxaraoM AaOr saM#yaaAaoM kao svaIkar krta hO. 

Treasuries tqaa Sub Treasuries xao~aoM ko ilae yah 01 AaOr 99 ko baIca maanaaoM kao svaIkar krta hO. 

Treasuries, Sub Treasuries, Division Aaid ko ilae eka]MT saaosa- Aa[DoMiTiT kao pìvaYT ikyaa jaa sakta hO 

ekaM]T kOTgarI AaOr pOroMT saaosa- ko saaqa yah xao~ ivaiSaYT hO. 

iDisk`pSana yah xao~ vaOkilpk hO. 

yah xao~ iksaI BaI vaNa- kao svaIkar krta hO. 


[sa ekaM]T saaosa- ka ivavarNa ]dahrNa ko ilae Thane Treasury Aaid hO. 

eiryaa kaoD yah xao~ vaOkilpk hO. 

yah xao~ vaNaoa- AaOr saM#yaaAaoM ka saMyaaojana hO. 



yah xao~ ]sa sqaana kao [Migat krta hO ijasaka saMbaMQa mahalaoKakar (mauMba[-) Aqavaa mahalaoKakar (naagapUr) ekaM]T saaosa- sao hO. 

[sa xao~ ko tdnau$p ivavarNa kao inakTvatI- xao~aoM maoM dSaa-yaa gayaa hO. 

iDisT/@T kaoD yah xao~ vaOkilpk hO. 

yah xao~ vaNa- AaOr saM#yaaAaoM ka saimmaEaNa hO. 



yah xao~ iDisT/@T kaoD kao ina$ipt krta hO ijasaka saMbaMQa ekaM]T saaosa- sao hO. tdnau$p ivavarNa kao samaIpvatI- xao~aoM maoM dSaayaa 

gayaa hO. 

poroMT saaosa- yah xao~ vaOkilpk hO. 

yah xao~ 3 vaNa- kI lambaa[- ka hO. 

yah xao~ AMgaòjaI kI baDI vaNa- maalaa AaOr saM#yaaAaoM kao hI svaIkarta hO. 


yah xao~ poroMT eka]MT saaosa- kao ina$ipt karta hO ijasa sao ekaM]T saaosa- saMbaMw hO. 

poroMT saaosa- Aa[- DI AaOr EaoNaI kao ]nako ivavarNa ko saaqa ela Aao vaI maoM idyaa gayaa hO. poroMT saaosa- AaOr kOTgarI kao eka]MT 

saaosa- AaOr kOTgarI tqaa ilaMk ekaM]T saaosa- jaOsaa nahIM haonaa caaihe. jaba ekaM]T saaosa- STO/ IRC/ IRD/ FRD/ 

FRC/ R&B/ RRC Aaid hO tao poroMT saaosa- kao pìvaYT ikyaa jaa sakta hO. saba T/ojarI ko ilae poroMT saaosa- kao kovala 

T/ojarI haonaa caaihe. 

poroMT kOTgarI yah kovala iDsPlao xao~ hO. 




yah xao~ poroMT eka]MT kOTgarI kao ina$ipt krta hO ijasaka saMbaMQa eka]MT saaosa- sao hO. poroMT saaosa- AaOr kOTgarI kao eka]MT 

saaosa- tqaa kOTgarI Aqavaa ilaMk eka]MT saaosa- jaOsaa nahI haonaa caaihe. 

baOMikMga yah xao~ Ainavaaya- xao~ hO. 



[sa xao~ ko ilae vaOQamaana B,N hO. 

B- Banking 

N- Non – Banking 

xao~ ko ilae iDfalT maana N hO. 


yah xao~ dSaa-ta hO ik eka]MT saaosa- baOMikMga hO Aqava naa^na baOMikMga. naa^na baOMikMga eka]MT saaosa- jaOsao STO/ TRY ko maamalao 

maoM caosT kaoD haonaa caaihe. yah xao~ kovala [sa saUcaI ko maana svaIkar krta hO. 

AjaoMsaI baOMk yah ek vaOkilpk xao~ hO. 

yah xao~ vaNa- AaOr saM#yaaAaoM ka imaEaNa hO. 



yah xao~ AjaoMsaI baOMk kao ina$ipt krta hO jaao ik baOMikga eka]MT s~aot ko maamalao maoM eka]MT s~aot sao saMbaMiQat hO. 

[sa xao~ ko tdnau$p ivavarNa kao inakTvatI- xao~aoM maoM dSaa-yaa gayaa hO. yah ejaoMsaI baOMk ` baàMca kaoD ko saaqa kovala baOMikMga saaosa- ko 

ilae haota hO.

Account Source This is a mandatory field. 

This field is of Three-character length. In case of Sub Treasuries and 

Treasuries the field is Two-character length. 

This field accepts alphabets only in upper case and numbers. For Treasuries 

and Sub Treasuries the field accepts values between 01 and 99 only. 

The Account Source Identity for Treasuries, Sub Treasuries, Divisions, etc 

can be entered here. This field is unique with the Account category and 

Parent Source. 

Description This is an optional field. 

This field accepts any character 

The length of the field is 40 character 

This description of the Account source e.g. - Thane treasury. etc. 

Area Code This is an optional field, 

This field is combination of alphabets and numbers. 

The Length of the field is of 5 characters 


This field represents the area to which the Account source belongs i.e 

AG(Mumbai) or AG(Nagpur). The corresponding descriptions of this field are 

shown in the adjacent fields. 

District Code This is an optional field. 




This field represents the District code to which the Account source belongs. 

The corresponding descriptions are shown in the adjacent fields. 

Parent Source This is an optional field 

This field is of Three-character length. 

Character length. This field accepts upper case alphabets and numbers only. 


This field represents the Parent Account source to which the account source 

belongs. The Parent Source Identity and category with their description are 

given in the LOV. The Parent Source and Category should not be same as 

the account source and category and Link account source. The parent 

source can be entered when the account source is STO/ IRC/ IRD/ FRD/ 

FRC/ R&B/ RRC etc. The parent source for a Sub Treasury (STO) should be 

Treasury (TRY) only. 

Parent Category This is a display only field 


The length of the field is 3 characters 


This field represents the Parent Account category to which the account 

source belongs. The Parent Source and Category should not be same as the 

account source and category or the Link account source. 

Banking This is a mandatory field 



The valid values for the field are B,N 

B- Banking 

N- Non – Banking 

The default value for the field is N 


This field represents whether the account source is banking or Non – 

Banking source. Incase of Non- Banking account sources like STO/TRY only 

the chest code should exist This field accepts values only from this List. 

Agency Bank This is an optional field, 




This field represents the Agency Bank to which the Account source belongs 

in case of banking Account Source. The corresponding descriptions of this 

field are shown the fields adjacent fields. This Agency bank along with 

branch code exists only for a Banking Source. 

33

aàMca kaoD yah ek vaOkilpk xao~ hO. 

yah xao~ vaNaoa-M AaOr saM#yaaAaoM ka saimmaEaNa hO. 



yah xao~ pìvaYT ejaoMsaI baOMk ko baàMca kaoD kao ina$ipt krta hO. yah xao~ tBaI haota hO jaba ejaoMsaI baOMk 

maaOjaUd hao. 

[sa xao~ ko pasa tdnau$p ejaoMsaI baOMk sao cayana krnao ko ilae maanaaoM kI saUcaI dI ga[- hO. baàMca kaoD AaOr 

AjaoMsaI baOMk ko saimmaEaNa kao kovala ekaM]MT saaosa- ko ilae ]pisqat haonaa caaihe tqaa [sao daohranaa nahIM caaihe. 

sToTsa yah Ainavaaya- xao~ hO. 


[sa xao~ kI lambaa[- ek hO. 

xao~ ko ilae vaOQamaana A,N hO. 

A - Active 

N - Not Active 

xao~ ko ilae iDf@T maana A hO. 


yah xao~ dSaa-ta hO ik eka]MT saaosa- saik`ya hO Aqavaa nahIM. yah xao~ AMgaòjaI kI baDI vaNa-maalaa kao svaIkar 

krta hO. yaid iksaI karNa sao CaoTI vaNa-maalaa kao pìvaYT ikyaa jaata hO tao vah baDI vaNa-maalaa maoM pirvait-t hao 

jaata hO. 

rOMDirMga ekaM]MT yah vaOkilpk xao~ hO.yah xao~ vaNaa-naukìmak hO. 

[sa xao~ kI laMbaa[- 1 hO.[sa xao~ ko vaOQamaana Y, N hO. 

Y - Yes 

N - No 

[sa xao~ ko ilae iDfalT maana N hO. 


yah xao~ dSaa-ta hO ik eka]MT saaosa- rOMDirMga eka]MT hO Aqavaa nahIM. 

yah xao~ kovala AMga`jaI kI baDI vaNa-maalaa kao svaIkar krta hO. yaid iksaI vajah sao CaoTI vaNa-maalaa kI 

pìvaYTI kI jaatI hO tao yah ]sao baDI vaNa-maalaa maoM pirvait-t krta hO. 

saspoMsa saOTlamaoMT yah Ainavaaya- xao~ hO. yah xao~ vaNaa-naukìmak hO. 

[sa xao~ kI laMbaa[- 1 hO. [sa xao~ ko ilae vaOQamaana R, C, N hO. 

R - RBI 

N - None 

C - Cash 

[sa xao~ ko ilae iDfalT maana N hO. 


yah xao~ dSaa-ta hO ik Cash/ RBI/ None ko maaQyama sao saspoMsa saOTlamaoMT tOyaar kr ilayaa gayaa hO Aqavaa 

nahIM. [sa xao~ ko pasa saUcaI sao maana ka cayana krnaa AaOr svaIkar krnao ko ilae saUcaI hO. yaid yah xao~ R hO 

tao RBI kaoD kI AavaSyakta haotI hO. yaid yah xao~ C hO tao RBI kaoD kI AavaSyakta nahIM hOM. yaid 

yah xao~ N hO tao Inward / Outward vagaI-krNa kao p`kT nahIM haonaa caaihe ` prMtu 'C' AaOr 'R' vagaIkrNa 

ko maamalao maoM p`kT haonaa caaihe. yaid xao~ N hO tao Inward / Outward Account nahIM haonaa 

caaihe. 

ela Aao pI sToTsa yah vaOkilpk xao~ hO. 



[sa xao~ ko ilae vaOQamaana F,S, N hO. 

F - First list 

S - Second List (jaOsao hI hma ela Aao pI kao dUsarI saUcaI maoM pàPt kroM ` hmaoSaa [sa ivaklp kao rKoM) 

N - None 


yah xao~ ela Aao pI sToTsa kao [Migat krta hO. yah xao~ kovala AMgao`jaI kI baDI vaNa-maalaa kao svaIkar krta 

hO AaOr yaid CaoTI vaNa-maalaa kao pìvaYT ikyaa jaata hO tao yah ]sao baDI vaNa-maalaa maoM pirvait-t krta hO. 

RBI kaoD yah vaOkilpk xao~ hO. 

yah xao~ vaNa- AaOr saM#yaaAaoM ko saimmaEaNa kao svaIkar krta hO. 

[sa xao~ kI laMbaa[- 6 vaNa- hO. 

yah xao~ eka]TM saaosa- ko ilae RBI kaoD kao ina$ipt krta hO. [sa xao~ kI lambaa[- maoM C: vaNa- hO ijasao pUrI 

trh pìvaYT ikyaa jaanaa caaihe. yah xao~ kovala AMgao`jaI kI baDI, vaNa-maalaa kao svaIkarta hO. yaid iksaI 

vajah sao CaoTI vaNa-maalaa kao pìvaYT ikyaa jaata hO tao phlao ]sao baDI vaNa-maalaa maoM pirvait-t ikyaa jaata hO. 

jaba saspoMsa saOTlamaoMT Aar ,baI ,Aa[- / None ko maaQyama sao hao tao [sa xao~ ka maana haonaa caaihe. [sa kaoD 

kao Aar ,baI ,Aa[- sao pàPt ikyaa jaaegaa. 

34

34 

Branch Code This is an optional field, 




This field represents the branch code of the agency bank entered. This field 

exists only if the agency bank exists. This field has list of values to choose 

from for the corresponding agency bank. The combination of the Branch 

code and the Agency bank should exist for only Account Source and it 

should not repeat. 

Status This is a mandatory field 



The valid values for the field are A,N 

A- Active 

N- Not Active 

The default value for the field is A 


This field represents whether the account source is active or not. The field 

accepts only upper case Incase if an alphabet is entered in lower case then 

it is converted into upper case. 

Rendering Accounts This is an optional field, 



The valid values for the field are Y,N 

Y- Yes 

N- No 



This field says whether the account source is rendering accounts or not. 

This field accepts only upper case. In case if an alphabet is entered in lower 

case then it is converted into upper case 

Suspense Settlement This is a mandatory field. This field is alphabetical 


The valid values for the field are R,C,N 

R- RBI 

N- None 

C-Cash 



This field represents whether the suspense Settlement is made through 

Cash/RBI/None. This field has list to choose from and accepts a value only 

from the list. The RBI code is required if this field is R. If this field is ‘C’, the 

RBI code is not required. If this field is ‘N” then Inward/Outward 

classifications should not exist, however in case of ‘C’ and ‘R’ classification 

should exist. In case the field is N then the Inward Account and Outward 

Account should not exist. 

LOP Status This is an optional field. This field is alphabetical 


The valid values for the field are F,S,,N 

F - First list 

S - Second list (Always keep this option as we receive LOP in 2 nd list) 

N - None 


This field represents the LOP status. This field accepts only upper case. In 

case if an alphabet is entered in lower case then it is converted into upper 

case. 

RBI Code This is optional field, 

This field accepts combination of Alphabets or Numbers. 


This field represents the RBI code for the Account Source. This field is six 

characters in length which should be entered in full. This field accepts only 

upper case. Incase if an alphabet is entered in lower case then it is 

converted into upper case. This field should have value when the suspense 

settlement is through RBI/None. This code is to be obtained from RBI.

35 

caOsT kaoD yah vaOkilpk xao~ hO. 


vaOQamaana kovala saM#yaaMeo AaOr baDI vaNa-maalaa hOM. 

yah xao~ naa^na baOMikMga To/jarI AaOr saba To/jarI ko maamalao maoM caOsT kaoD kao ina$ipt krta hO. yah xao~ naa^na 

baOMikMga To/jarI tqaa saba To/jarI ko maamalao maoM pìvaiYT ko yaaogya hO tqaa [sa maamalao maoM yah Ainavaaya- BaI hO. 

yah kaoD Aar ,baI ,Aa[- ,naagapUr sao pàPt ikyaa jaa sakta hO. 

Aar ,baI ,Aa[- , roimaToMsa kaoD yah xao~ vaOkilpk hO. 


yah xao~ naa^na baOMikMga To/jarI tqaa saba To/jarI ko maamalao maoM Aar ,baI ,Aa[- , roimaToMsa kaoD kao dSaa-ta hO. yah xao~ 

naa^na baOMikMga To/jarI tqaa saba To/jarI ko maamalao maoM pìvaiYT ko yaaogya hO. yah kaoD Aar ,baI ,Aa[- , sao pàPt ikyaa 

jaa sakta hO. 

D\yaU DoT fâr fsT- ilasT yah xao~ vaOkilpk hO. 


yah xao~ eka]MT saaosa- kI p`qama saUcaI ko ilae inaQaa-irt itiqa kao [Migat krta hO. [sa xao~ kI pìvaiYT p`qama 

saUcaI ko ilae mahInao ka ek idna laogaI. [sa xao~ ka maana iWtIya saUcaI kI inaQa-irt itiqa sao kma haonaa 

caaihe. yah itiqa maaisak eka]MT rOiDMga saaosa- ko maamalao maoM Ainavaaya- hO. ]dahrNa ko ilae - yaid p`qama saUcaI 

ko ilae inayat itiqa 20/2/1999 hO tao ifr kovala 20 pìvaYT ikyaa jaata hO. 

vaOQa itiqa mahInao ka dUsara pKvaaDa hO. 

D\yaU DoT fâr fa[nala ilasT yah vaOkilpk xao~ hO. 


yah xao~ eka]MT saaosa- kI p`qama saUcaI ik inayat itiqa kao dSaa-ta hO. [sa xao~ kI pìvaiYT iWtIya saUcaI ko 

ilae mahInao ko idna kao laogaI. maaisak eka]MT rOMDirMga saaosa- ko maamalao maoM p`qama saUcaI Aqavaa iWtIya saUcaI ko 

ilae inayat itiqa kI pìvaiYT BaI kI jaa saktI hO. ]dahrNa sva$p yaid iWtIya saUcaI ko ilae inayat itiqa 

3/2/99 hO tao ifr kovala 03 kI pìvaiYT kI jaatI hO. 

vaOQa idna mahInao ka p`qama pKvaaDa hO. 

iDlao fa^r fsT- ilasT yah vaOkilpk xao~ hO. 

yah xao~ saM#yaaAaoM kao svaIkarta hO. 


p`qama saUcaI ko ilae yah xao~ Anau&oya ivalaMba kao ina$ipt krta hO. 

iDlao fa^r fa[nala ilasT yah vaOkilpk xao~ hO. 

yah xao~ saM#yaaAaoM kao svaIkarta hO. 


yah xao~ AMitma saUcaI ko ilae Anau&oya ivalaMba kao ina$ipt krta hO. 

[navaD- Aka]MT yah vaOkilpk xao~ hO. 

yah xao~ AxaraoM AaOr AMkaoM kao svaIkarta hO. 


[sa baTna kI e@saosa kI ALT + I hO. 

[sa puSa baTna kao dbaanao pr eka]MT ko [navaD- hOD ko ilae @laaisaifkoSana kao isalao@T krnao hotu 

@laaisaifkoSana kao isalao@T krnao ko ilae @laaisaifkoSana s@Ìna Aaopna hao jaata hO. isalao@T huAa AnauvatI- 

@laaisaifkoSana pasa ko fIlD maoM iDsplao hao jaata hO. 

eka]MT ka [navaD- hOD AaOr eka]MT ka Aa]TvaD- hOD kovala tBaI idKnaa caaihe jaba saspoMsa saoTlamaoMT Aar 

baI Aa[- / kOSa ko maaQyama sao hao. 

Aa]TvaD- eka]MT yah vaOkilpk xao~ hO. 

yah xao~ AxaraoM AaOr AMkaoM ko saMyaaoga kao svaIkarta hO. 


[sa baTna kI e@saosa kI ALT + O hO. 

[sa puSa baTna kao dbaanao pr eka]MT ko Aa]TvaD- hOD ko ilae @laaisaifkoSana kao isalao@T krnao hotu 

@laaisaifkoSana kao isalao@T krnao ko ilae @laaisaifkoSana s@Ìna Aaopna hao jaata hO. isalao@T huAa AnauvatI- 

@laaisaifkoSana pasa ko fIlD maoM iDsplao hao jaata hO. 

eka]MT ka [navaD- hOD AaOr eka]MT ka Aa]TvaD- hOD kovala tBaI idKnaa caaihe jaba saspoMsa saoTlamaoMT Aar 

baI Aa[- / kOSa ko maaQyama sao hao.

35 

Chest Code This field is an optional field. 

The length of the field is 10 Characters. 

The valid values are numbers and Capital alphabets only. 

This field represents the Chest Code in case of Non Banking treasuries 

and Sub treasuries. This field is enterable only in case of Non Banking 

Treasuries and Sub Treasuries and in this case it is mandatory. 

This code is to be obtained from RBI, Nagpur. 

RBI Remittance Code This field is an optional field. 

The length of this field is 10 Characters. 

This field represents the RBI Remittance Code in case of Non Banking 

treasuries and Sub Treasuries. This field is enterable only in case of Non 

Banking Treasuries and sub Treasuries. 

This code is to be obtained from RBI. 

Due Date For First List This is optional field 

This is of length 2 

This field represents the due date for first list of Account Source. This 

field entry will take the day of the month for the First list. The value of this 

field should be lesser than the due date for the Second list. This date is 

mandatory in case of monthly account rendering sources. 

E.g. - if the due date for first list is 20/ 02/1999 then only 20 is Entered. 

The valid day is the second half of the Month. 

Due date for Final List This is optional field 

This is of length 2 

This field represents the due date for first list of Account Source. This 

field entry will take the day of the month for the Second list. Either Due 

Date for the First List or for the Second list has to be entered in case of 

monthly account rendering sources. E.g. If the due date for Second list is 

03/02/1999 then only 03 is Entered. 

The valid day is the first half of the month. 

Delay For First List This is an optional field 

This field accepts numbers 


This field represents the permissible delay for the first list. 

Delay for Final list This is an optional field, 

This is an optional field 

This field accepts numbers 


This field represents the permissible delay for the final list. 

Inward A/C This is an optional field 

This field accepts combination of Alphabets and numbers 

This field is 29 characters in length. 

The access key for the button is ALT + I 

On Pressing this Push button the classification screen to select a 

classification is opened to select classification for the Inward head of 

account .The corresponding classification selected is displayed in the 

adjacent field. 

The Inward head of account and outward head of account should exist 

only when the Suspense settlement is through RBI/Cash. 

Outward A/C This is an optional field 

This field accepts combination of Alphabets and numbers 

This field is 29 characters in length. 

The access key for the button is ALT +O 

On Pressing this Push button the classification screen to select a 

classification is opened to select classification for the Outward Head of 

account. The corresponding classification selected is displayed in the 

adjacent field. 

The Inward head of account and outward head of account should exist 

only when the Suspense settlement is through RBI/Cash.

saIivala eka]MT Ta[p yah xao~ vaOkilpk xao~ hO. 



[sa xao~ ko ilae vaOQamaana M, L, C hO. 

M - Monthly Civil Account 

L - LOP 

C - Cash Account 


iDfalT maana 'M' hO. 

yah xao~ eka]MT saaosa- ko ilae maaisak eka]MT Ta[p kao ina$ipt krta hO. 

[sa p`kar [sa saUcaI ko pasa caunanao ko ilae maana hO. 

yah xao~ kovala [sa saUcaI sao maanaaoM kao svaIkar krta hO. 

Aar ,baI ,DI , sToTmaoMT yah ek vaOkilpk xao~ hO. 


[sa xao~ kI laMbaa[- ek hO. 

[sa xao~ ko ilae vaOQamaana R, E, N hO. 

E - Expected 

R - Received 

N - Not Received 


yah xao~ dSaa-ta hO ik eka]MT saaosa- ko ilae Aar ,baI , DI , sToTmaoMT sao AaSaa kI jaatI hO Aqavaa nahIM. 

Aao ,baI , / saI , baI , 

e@spOi@TD 

36 

yah vaOkilpk xao~ hO. 

yah xao~ iksaI BaI vaNa- kao svaIkar kr laota hO. 

[sa xao~ ik laMbaa[- 1 vaNa- hO. vaOQamaana Y, N hOM. 

Y - Yes 

N - No 


iDsaba-sa- eka]MT kOTgarI yah ek vaOkilpk xao~ hO. 

yah xao~ vaNaao-M AaOr saM#yaaAaoM ka saimmaEaNa hO. 

xao~ kI laMbaa[- 5 vaNa- hO. 


yah xao~ iDsaba-sa- eka]MT kOTgarI kao ina$ipt krta hO ` ijasa ka saMbaMQa eka]MT saaosa- sao hO. yah xao~ 

tBaI pìvaiYT yaaogya hO jaba eka]MiTga saaosa- Wara maaisak eka]MT kao p`stut ikyaa jaata hO. 

kMsaaoilaDoiTD eka]MT kOTgarI yah vaOkilpk xao~ hO. 

yah xao~ vaNaao-M AaOr saM#yaaAaoM ka saimmaEaNa hO. 



yah xao~ kMsaaoilaDoiTD ebsT/^@T kOTgarI kao ina$ipt krta hO ` ijasa ka saMbaMQa eka]MT saaosa- sao hO. 

yah xao~ tBaI pìvaiYT yaaogya hO jaba eka]MTIga saaosa- Wara maaisak eka]MT kao p`stut ikyaa jaata hO. 

iDTolD bauk EaoNaI yah vaOkilpk xao~ hO. 

yah xao~ AxaraoM AaOr AMkaoM ko saMyaaoga hO. 



yah xao~ iDTolD bauk EaoNaI kao ina$ipt krtI hO ` ijasa ka saMbaMQa eka]MT saaosa- sao hO. 

yah xao~ tBaI pìvaiYT yaaogya hO jaba eka]MTIga saaosa- Wara maaisak eka]MT kao p`stut ikyaa jaata hO. 

eD\rosa yah vaOkilpk xao~ hO. 

yah xao~ iksaI BaI vaNa- kao svaIkarta hO. 


yah xao~ ekaM]MT saaosa- ko eD\rosa kao ina$ipt krta hO. 

eiryaa yah ek vaOkilpk xao~ hO. 



yah xao~ eka]MT saaosa- ko eiryaa kao [Migat krta hO. 

isaTI eMD ijap yah ek vaOkilpk xao~ hO. 



yah xao~ eka]MT saaosa- ko isaTI eMD ijap kao ina$ipt krta hO.

36 

Civil Account Type This is an optional field. 



The valid values for the field are M,L,C 

M-Monthly Civil Account 

L-LOP 

C-Cash Account 


The default value is ‘M’ 

This field represents the monthly account type for an account source. 

Thus field has list of values to choose from. The field accept values 

only from this list. 

RBD Statement This is an optional field, 



The valid values for the field are R,E,N 

E- Expected 

R- Received 

N– Not Received 


This field represents whether the RBD statement for Account source 

is expected or not. 

OB/CB Expected This is an optional field, 


The Length of the field is 1 character 

The valid values are Y,N 

Y –Yes 

N –No 

LOV is available for the field 

Disburse A/C Category This is an optional field, 




This field represents the Disburse account category to which the 

account source belongs. This field will enterable only if the monthly 

accounts are rendered by the account source. 

Consolidated A/C Category This is an optional field, 




This field represents Consolidated Abstract Category, which the 

account source belongs. This field is enterable only when the 

Monthly accounts are rendered by the accounting source. 

Detailed Book Category This is an optional field. 


The length of the field is of 5 characters 


This field represents the Detailed Book category to which the 

account source belongs. This field will enterable only if the monthly 

accounts are rendered by the account source. 

Address This is an optional field, 


The Length of the field is 20 characters 

This field represents the Address of the Account source 

Area This is an optional field, 



This field represents the Area of the Account source 

City and ZIP This is an optional field, 



This field represents the City and Zip of the Account source.

kaoT- kOTgarI yah ek vaOkilpk xao~ hO. 

yah xao~ vaNaa-naukìmak hO. xao~ kI laMbaa[- 1 vaNa- hO. 

[sa xao~ ko ilae vaOQamaana C, V hO. 

C - Criminal 

V - Civil 

[sa xao~ ko ilae ela Aao vaI ]plabQa hO. yah xao~ [sa saUcaI ko maanaaoM kao svaIkar krta hO. 

ilaMk eka]MT saaosa- 

eka]MT saaosa- yah vaOkilpk xao~ hO. 

yah xao~ saM#yaaAaoM AaOr vaNaao-M ko saMyaaojana kao AMgao`jaI ko baDo AxaraoM maoM svaIkar krta hO. 



yah xao~ ilaMk eka]MT saaosa- kao ina$ipt krta hO . 

yah xao~ AMgaòjaI ko baDo AxaraoM kao svaIkar krta hO. 

yah eka]MT saaosa- Aqavaa eka]MT saaosa- ko poroMT saaosa- ko samaana nahIM haonaa caaihe. 

eka]MT kOTgarI yah iDsPlao xao~ hO. 

yah xao~ saM#yaaAaoM AaOr vaNaao-M ko saMyaaojana kao AMgao`jaI ko baDo AxaraoM maoM svaIkar krta hO. 



yah xao~ ilaMk eka]MT kOTgarI kao ina$ipt krta hO . 

yah xao~ AMgao`jaI kI baDI vaNa-maalaa kao hI svaIkar krta hO. 

yah tba banata hO jaba ela Aao vaI sao eka]MT saaosa- AaOr kOTgarI kao caunakr laayaa jaata hO. 

iDisk`pSana yah iDsPlao xao~ hO. 


xao~ kI laMbaa[- 60 vaNa- hO. [sa xao~ ko ilae ela Aao vaI ]plabQa hO. 

yah xao~ eka]MT saaosa- tqaa ela Aao vaI sao caunaI ga[- kOTgarI ko tdnau$p ivavarNa kao ina$ipt krta 

hO. 



maonyaU KaolaoM 

maasTr maa^DyaUla kao caunaoM 

eka]MT saaosa- kao caunaoM 


maonyaU tk phuMcanao ko ilae AalT + ema + e+e ' kI ' hO. 


37 

eka]MT saaosa- AaOr kOTgarI ko maanaaoM kao pìvaYT kroM. yaid kOTgarI STO / Division /Circle hO tao ifr tdnau$p pOroMT kI pìvaiYT kroM. yaid ekaM]MT saaosa- baOMikMga saaosa- hO ` 

tao ifr ejaoMsaI baOMk AaOr baàMca kaoD kao pìvaYT kroM prMtu To/jarI / STO ko ilae caOsT kaoD kao pìvaYT kroM. yaid iksaI maamalao maoM eka]MT saaosa- Wara ekaM]MT kao p`stut ikyaa gayaa 

hO tao ifr kMsaailaDoT ebsaT/^@T kOTgarI tqaa iDsabasa- eka]MT kOTgarI AaOr inayat itiqa kao pìvaYT kroM. saspoMsa saOTlamaoMT ko p`kar kao doKto hue [navaD- tqaa Aa]TvaD- hOD Aa^f 

ekaM]MT kao pìvaYT kroM. 


fama- kao Kaolakr @vaorI maaoD maoM jaae. ]sa fIlD kao pìvaYT kroM ijasamaoM @vaorI kI jaanaI hO. ifr @vaorI kroM ` @vaorI krnao ko pScaat\ ` ABaI tk pìvaYT ikyaa gayaa saBaI irkaD- 

p`diSa-t hao jaata hO. eka]MT saaosa- ` kOTgarI .... Aaid pr @vaorI kI jaa saktI hO. 

Ga , kOsao badlaoM 

irkaD- kao badlanao ko ilae @vaorI krto hO AaOr badla ike jaato hO. ]prao@t pìk`yaa maoM phlao eka]MT saaosa- ko ivavarNaI kI @vaorI kroM AaOr ifr badlao jaanao vaalaI fIlD kao badlaoM. 


p`yaao@ta maaOjaUda irkaD- kI @vaorI krta hO AaOr ]sa ivaSaoYa irkaD- kao imaTata hO. ]saI trh eka]MT saaosa- AaOr ilaMk saaosa- kao imaTayaa jaa sakta hO.

Court Category This is an optional field. 



The valid values for the field are C,V 

C – Criminal 

V – Civil 

LOV is available for this field. The field accepts values only from this 

list. 

Link Account sources. 

37 

Account Source This is an optional field 

This field accepts combination of numbers and alphabets in upper 

case. 



This field represents the Link account source. This field accepts 

alphabets only in upper case. This should not be same as the account 

Source or the Parent source of the Account Sources. 

Account Category This is a display field 

This field accepts combination of numbers and alphabets in upper 

case. 



This field represents the Link Account Category. This field is derived 

when an account source and category is selected from the LOV. 

Description This is a display field 

This field accepts any character. 



This represents the description corresponding to the Account Source 

and category selected from the LOV. 

How to use 


Open Menu 


Select Account Sources 


Menu access key is ALT+M+A+A 

b. How to Add 

Enter the values of Account source and category If the category is STO/Division/Circle then enter the corresponding 

Parents. If the account source is a Banking Source, then enter Agency bank and the branch code else enter the Chest 

code for the Treasury /STO. In case if the accounts are rendered by the account source then enter the Consolidated 

Abstract category and Disburse account category and the due date. Depending on the type of the Suspense settlement 

enter the Inward and Outward head of Accounts. 


Upon entering the form, change to Query mode. Enter the field based on which Query has to be done. Then execute the 

Query, on executing the Query, all records entered so far are displayed. Query can be performed on Account source, 

Category …etc. 


Records to be modified have to be Queried and modified. First Query details of the account source in the above 

procedure and modify the field to be modified. 


The user queries existing records and deletes the particular record. Likewise an Account source and Link source can be 

deleted.

ca , iTPpNaI 

irkaD\-sa kao tBaI imaTayaa jaa sakta hO jaba ik tdnau$p irkaD- kao DI ,DI ,Aao , Aqavaa eca ,Aao , e , saO@Sana ilaMkoja maoM p`yaaoga nahIM ikyaa gayaa hO. 

xao~ eka]MT saaosa- AaOr kOTgarI kao AVtna nahIM ikyaa jaa sakta hO. 

2 , hOD Aa^f eka]MT saO@Sana ilaMkoja 

yah skÌna iksaI ivaSaoYa eka]MiTga sao@Sana ko ilae eca , Aao , e ilaMkoja kao ikèT krta hO tqaa rKrKava krtI hO. 

]do\dSya 


38 

yah pta krnaa ik ekaM]MiTga sao@Sana / gaùp ka saMbaMQa iksa laoKa SaIYa- sao hO. 

na[- eca , Aao , e , sao@Sana ilaMkoja ivavarNaI kao jaaoDnaa. 

Apoixat eca , Aao , e , sao@Sana ilaMkoja ivavarNaI kao AVtna krnaa. 

eca , Aao , e , sao@Sana ilaMkoja ivavarNaI ko irkaD- kao imaTanaa. 

saMBaavaI pirsaMpi

f. Remarks 

38 

The records can be deleted only if the corresponding records are not used in DDOs or HOA section linkages. 

The fields Account source and Category cannot be updated 

2. Head of Account Section Linkages 

This screen creates and maintains HOA linkages for a particular Accounting section. 

Purpose 

This screen can be used to 

To find out which Accounting Section/Group is dealing with which Major Head of Account. 

Add new HOA Section Linkages details 

Update required HOA section Linkages details 

Delete records of the HOA section Linkages details. 


This screen needs the following to be defined already 

Sections and Units of the Sections 


Major Heads 

Sub Major Heads 

Minor Head 

Group Sub Head 

Sub Head 

Detail Head 

Object Head 


Screen Layout 


HOA Section Linkages 


Major Head This field is a mandatory field 

This accepts values from 0001to 8999 



The represents the Major Head, which is maintained by the Section.

maojar hOD iDisk`pSana yah xao~ iDsPlao xao~ hO. 

yah iksaI BaI vaNa- ko maana kao svaIkar krta hO. 



yah xao~ caunao gae maojar hOD ko ivavarNa kao dSaa-ta hO. 


yah xao~ 00 sao 99 tk maanaaoM kao svaIkarta hO. 



yah xao~ sao@Sana ko saba maojar hOD kao ina$ipt krta hO Aqavaa vaOQa vagaI-krNa ko $p maoM maojar hOD tqaa saba 

maojar hOD ka saMyaaojana. 

saba maojar hOD iDisk`pSana yah xao~ iDsPlao xao~ hO. 




yah xao~ caunao gae saba maojar hOD ko ivavarNa kao dSaa-ta hO. 

maa[nar hOD yah xao~ vaOkilpk hO. 

yah xao~ 000 sao 999 tk ko maanaaoM kao svaIkarta hO. 



yah xao~ saO@Sana ko maa[nar hOD kao ina$ipt krta hO. 

vaOQa vagaI-krNa ko $p maoM maojar hOD tqaa saba maojar hOD tqaa maa[nar hOD ka saMyaaojana haonaa caaihe. 

maa[nar hOD iDisk`pSana yah xao~ iDsPlao xao~ hO. 

yah iksaI BaI vaNa- ko maana kao svaIkarta hO. 



yah xao~ caunao gae maa[nar hOD ko ivavarNa kao dSaa-ta hO. 

gaùp saba hOD yah xao~ vaOkilpk hO. 

yah xao~ A sao Z tk ko maanaaoM kao svaIkar krta hO. 



yah xao~ saO@Sana ko gaùp saba hOD kao ina$ipt krta hO. 

vaOQa vagaI-krNa ko $p maoM maojar hOD `saba maojar hOD `maa[nar hOD ` gaùp saba hOD ka saMyaaojana haonaa caaihe. 

saba hOD yah xao~ vaOkilpk hO. 

caonna[- ko ilae yah xao~ A A sao ZZ tk ko maanaaoM kao svaIkar krta hO. 




yah xao~ saO@Sana ko saba hOD kao ina$ipt krta hO. 

vaOQa vagaI-krNa ko $p maoM maojar hOD `saba maojar hOD `maa[nar hOD ` saba hOD ka saMyaaojana haonaa caaihe. 

iDTolD hOD yah xao~ vaOkilpk hO. 


xao~ kI laMbaa[- 3 hO prMntu yah Aaîfsa 2 AMk kaoD ka p`yaaoga kr rha hO. 


yah xao~ saO@Sana ko iDTolD hOD kao ina$ipt krta hO. 

vaOQa vagaI-krNa ko $p maoM maojar hOD `saba maojar hOD `maa[nar hOD ` saba hOD ` iDTolD hOD ka saMyaaojana haonaa caaihe. 

Aa^bajao@T hOD yah xao~ vaOkilpk hO. 




yah xao~ saO@Sana ko maa[nar hOD kao ina$ipt krta hO. 

vaOQa vagaI-krNa ko $p maoM maojar hOD `saba maojar hOD `maa[nar hOD ` saba hOD, iDTolD hOD tqaa Aa^bajao@T hOD ka 

saMyaaojana haonaa caaihe. 

39

Major Head Description This field is a display field 

This accepts values any characters 



This field shows the descriptions of the Major Head selected 

Sub Major Head This field is optional. 




This field represents the Sub Major Head of the Section or 

The combination of Major Head and Sub Major Head as a valid 

classification 

Sub Major Head Description This field is a display field 




This field shows the descriptions of the Sub Major Head selected 

Minor Head This field is optional. 




This field represents the Minor Head of the Section 

The combination of Major Head and Sub Major Head and minor Head 

should exist as a valid classification 

Minor Head Description This field is a display field 




This field shows the descriptions of the Minor Head selected 

Group Sub head This field is optional. 

This field accepts values from A to Z 



This field represents the Group Sub Head of the Section 

The combination of Major Head, Sub Major Head, Minor Head, Group 

Sub Head should exist as a valid classification 

Sub Head This field is optional. 

For Chennai this field accepts values from AA to ZZ 




This field represents the Sub Head of the Section 

The combination of Major Head, Sub Major Head, Minor Head, Sub head 

should exist as a valid classification 

Detailed Head This field is optional. 


The length of the field is 3 but this office is using 2 digit code. 

Valid values between 00 and 99 


This field represents the Detailed Head of the Section 

The combination of Major Head, Sub Major Head, Minor Head, Sub 

head, Detailed Head should exist as a valid classification. 

Object Head This field is optional. 




This field represents the Minor Head of the Section 

This field represents the Object Head of the Section 

The combination of Major Head, Sub Major Head, Minor Head, Sub 

head, Detailed Head and Object Head should exist as a valid 

classification. 

39

Plaana / naa^na Plaana yah xao~ Ainavaaya- xao~ hO. 

yah vaNaa-naukìmak hO. 



[sa xao~ ko ilae vaOQa maana P/N hO. 

yah xao~ dSaa-ta hO ik saba eka]MT nambar Plaana / naana - Plaana hO. yah xao~ ela Aao vaI sao jauDa hO. 

yah xao~ kovala ela Aao vaI sao maanaaoM kao laota hO. 

maojar hOD 2 yah xao~ Ainavaaya- xao~ hO. 

yah 0001 sao 8999 tk maanaaoM kao svaIkarta hO. 



yah maojar hOD 2 (]dahrNa ko ilae MH 8658-111-DAA) kao ina$ipt krta hO ijasa ka rK 

rKava vagaI-krNa ko saO@Sana Wara rKa jaata hO. 

saba eka]MT nambar yah xao~ vaOkilpk xao~ hO. 

yah xao~ iksaI BaI vaNa- tqaa saM#yaaAaoM kao svaIkar krta hO. 


yah xao~ saba eka]MT nambar kao ina$ipt krta hO ijasa ka saMbaMQa sao@Sana sao hO. 

yah ek vaOkilpk xao~ hO jaao kovala vaNaao- AaOr saM#yaaAaoM kao svaIkarta hO. 

eka]MT kOTgarI yah xao~ vaOkilpk xao~ hO. 

yah xao~ vaNa- tqaa saM#yaaAaoM ko maanaaoM kao svaIkarta hO. 



yah xao~ sao@Sana Aqaa-t TRY, IRD Aaid ko eka]MT kOTgarI kao ina$ipt krta hO. 

saaosa- yah xao~ iDsPlao xao~ hO. 

yah xao~ vaNaao-M AaOr saM#yaaAaoM ko maanaaoM kao svaIkarta hO. 

xao~ kI laMbaa[- 3 hO. [sa xao~ ko ilae ela Aao vaI ]plabQa hO. 

yah xao~ sao@Sana ko eka]MT saaosa- kao ina$ipt krta hO. 

iDisk`p\Sana yah xao~ iDsPlao xao~ hO. 




yah xao~ sao@Sana ko eka]MT saaosa- ivavarNa kao ina$ipt krta hO. 

poroMT kOTgarI yah xao~ iDsPlao xao~ hO. 




yah xao~ sao@Sana kI eka]MT saaosa- kI poroMT kOTgarI kao ina$ipt krta hO. 

saaosa- yah xao~ iDsPlao xao~ hO. 




yah xao~ sao@Sana ko eka]MT saaosa- kI poroMT kOTgarI kao ina$ipt krta hO. 

sao@Sana Aa[- ,DI , yah xao~ Ainavaaya- xao~ hO. 

yah vaNaao- tqaa saM#yaaAaoM kao svaIkar krta hO. 



yah xao~ sao@Sana ko sao@Sana Aa[- ,DI kao ina$ipt krta hO jaao ik hOD\sa tqaa eka]MT saaosa- ka 

rKrKava krta hO. 





yah xao~ caunao gae sao@Sana ko ivavarNa kao p`diSa-t krta hO. 

40

Plan/Non Plan This field is a mandatory field 

This is alphabetical. 



The valid values for this field are P/N 

This field represents whether the sub account number is Plan/Non Plan. 

This field is associated with an LOV. This field takes values only from 

LOV. 

Major Head2 This field is a mandatory field 

This accepts values from 0001to 8999 



This represents the Major Head2 (e.g. MH 8658 – 111 – DAA) that is 

maintained by the Section in the classification. 

Sub Account Number This field is an optional field 

This field accepts only alphabets and numbers 

Length of this field is 4 

This field represents the Sub account number, which belongs to the 

section. This is an optional field, which takes only alphabets and numbers. 

Account Category This field is optional. 

This field accepts values alphabets and numbers 



This field represents the Account Category of the Section i.e. TRY, IRD 

etc. 

Source This field is display field. 

This field accepts values alphabets and numbers 



This field represents the Account Source of the Section 

Description This field is display field. 

This field accepts any characters 



This field represents description of the Account source of the Section 

Parent Category This field is display field. 




This field represents Parent Category of account source of the Section 

Source This field is display field. 




This field represents Parent category of account source of the Section 

Section Id This field is a mandatory field 

This accepts alphabets and numbers 



This field represents the Section ID of the section that maintains the 

Heads and the Account Sources. 

Description This field is a display field 




This field shows the descriptions of the Section selected 

40

yauinaT Aa[- , DI , yah xao~ Aa[- ,DI , vaOkilpk xao~ hO. 

yah vaNaoa- tqaa saM#yaaAaoM kao svaIkar krta hO. 



yah xao~ sao@Sana ko yauinaT kao ina$ipt krta hO . yah xao~ maanaaoM kI saUcaI sao jauDa hO. 

yah xao~ maanaaoM kao kovala ela Aao vaI sao laota hO. 


yah iksaI BaI vaNa- kao svaIkar krta hO. 



yah xao~ caunao gae sao@Sana ko ivavarNa kao ina$ipt krta hO. 


(k) saik`ya kOsao kroM 

maonyaU kao KaolaoM 


hOD Aa^f ekaM]MT sao@Sana irlaoSana kao caunaoM. 

AalT + ema + e + eca maonyaU tk phu^Mcanao kI "kI" hO. 

(K) kOsao jaaoDoM 

41 

nae sao@Sana ilaMkoja kao jaaoD,nao ko ilae ` p`yaao@ta kao ek ivaSaoYa vagaI-krNa kao caunanaa pDo,gaa (jaaoik ]plabQa ela Aao vaI sao, maojar hOD sao Aa^bajaO@T hOD tk ka pUra Aqavaa kuC 

saMyaaojana hO. ifr tdnau$p sao@SanaaoM tqaa [ka[- maanaaoM (yaid kao[- hO) kao saba eka]MT nambar ko saaqa tqaa [sa ko saaqa saMlagna Plaana / naana Plaana saMkotk ko saaqa pìvaYT ikyaa jaa 

sakta hO. 

(ga) @vaorI kOsao kroM 

fama- Kaolanao pr @vaorI maaoD maoM jaae. @vaorI krnao ko pScaat ABaI tk ka saBaI irkaD- p`diSa-t hao jaata hO. p`yaao@ta sao@Sana Aa[- DI, maojar hOD Aqavaa ]plabQa Anya iksaI xao~ 

pr @vaorI kr sakta hO. tdnau$p ivavarNaI p`diSa-t hao jaaegaI. 

(Ga) pirvat-na kOsao kroM 

fama- Kaola kr @vaorI maaoD maoM jaae. @vaorI krnao ko pScaat Àba tk pìvaYT ikyaa gayaa saBaI irkaD- p`diSa-t hao jaaegaa . p`yaao@ta sao@Sana Aa[- ,DI ,, maojar hOD Aqavaa ]plabQa 

iksaI xao~ maoM @vaorI kr sakta hO. tdnau$p irkaD- p`diSa-t hao jaaegaa. ifr ` ivaiSaYT xao~ ` ijasao pirvait-t ikyaa jaanaa hO ` badlaa jaae AaOr saova ikyaa jaa sakta hO. 

(D,) kOsa imaTaeM 

fama- Kaola kr @vaorI maaoD maoM jaae. @vaorI krnao ko pScaat ` pìvaYT ikyaa gayaa saBaI irkaD- p`diSa-t hao jaaegaa . p`yaao@ta sao@Sana Aa[- ,DI ,, maojar hOD Aqavaa ]plabQa iksaI BaI 

xao~ pr @vaorI kr sakta hO. tdnau$p irkaD- p`diSa-t hao jaaegaa ijasao imaTayaa jaa sakta hO. 

(ca) iTPpNaI 

yaid @laasaIifkoSana maoM irkaD- ]plabQa hO tao [sa skÌna ka p`yaaoga ikyaa jaa sakta hO. 

yaid maojar hOD maoM irkaD- ]plabQa hO tao [sa skÌna ka p`yaaoga ikyaa jaa sakta hO. 

yaid sao@Sana ka ]llaoK ikyaa gayaa hO tao [sa skÌna ka p`yaaoga ikyaa jaa sakta hO. 

3 , AbaÌivaeSana 

yah skÌna eka]MT\sa AbaÌivaeSana kao ikèT tqaa rKrKava krtI hO. 

]_oSya 


nae eka]MT\sa AbaÌivaeSana kao jaaoDnaa 

eka]MT AbaÌivaeSana kao badlanaa 

eka]MT AbaÌivaeSana kao imaTanaa 

maaOjaUda eka]MT AbaÌivaeSana ka Avalaaokna krnaa 

nae $p maoM pìvaYT ike gae AbaÌivaeSana kao phlao hI sao inaQaa-irt AbaÌivaeSana maoM nahIM rhnaa caaihe. 

saMBaavaI pirsaMpi

Unit ID 

41 

This field id optional field 

This field accepts alphabets and numbers 

Length of the field is 5 

LOV is available for the field. 

This field represents the Unit of the Section. This field is associated with a 

list of values. This field will take values only from the LOV. 

Description This field is a display field 




This field shows the descriptions of the Section selected 

How to use 


Open Menu 



Select Head of Account-Section Relation 

Menu access key is ALT+M+A+H 

b. How to Add 

To add new section linkage, the user has to select a particular classification (which is all or some of combination of Major 

head to Object Head from LOVs provided). Then, the corresponding sections and unit values (if any) can be entered with 

the sub Account Number and the Plan /Non Plan indicator attached to it. 



user can query on Section ID; Major Head or any other field available .The corresponding details will be displayed. 



user can query on Section ID, Major Head or any other field available .The corresponding records will be displayed. Then 

the particular field, which has to be modified can be changed and saved. 



user can query on Section ID, Major Head or any other field available .The corresponding records will be displayed, which 

can be deleted. 

f. Remarks 

This screen can be used only if records are available in the classifications. 

This screen can be used only if records are available in the Major Heads. 

The screen can be used only if the sections are defined. 

3. Abbreviations 

This screen creates and maintains Accounts Abbreviations. 

Purpose 


Add new Account Abbreviations, 

Modify Account Abbreviations 

Delete Account Abbreviations 

View existing Account Abbreviations 

The newly entered Abbreviation should not lie already defined Abbreviations. 


Existence of Major heads details 

Existence of Classifications details

sk`Ìna lao - Aa]T 

xao~ ivavarNaI 

eka]MT\sa AbaÌivaeSana 


AbaÌivaeSana kaoD yah xao~ Ainavaaya- hO. 



AbaÌivaeSana iDisk`p\Sana 

42 




yah xao~ AbaÌivaeSana ko ivavarNa kao dSaa-ta hO. 

maojar hOD yah xao~ vaOkilpk hO. 




maojar hOD iDisk`p\Sana yah xao~ kovala iDsaPlao ko ilae hO. 




@laisaifkoSana yah xao~ puSa baTna hO. 

@laaisaifkoSana baTna kao dbaanao ko pScaat\ @laaisaifkoSana pà$p p`diSa-t hao jaaegaa. p`yaao@ta kao 

@laaisaifkoSana kao pìvaYT krnaa hO tqaa ]sakI puiYT krnaI hO. 

Plaana vaaoToD FlaOga yah xao~ iDsaPlao ko ilae hO. 



vaOVmaana Y, N hO. 

[sao @laisaifkoSana Tobala sao @laisaifkoSana baTna ka p`yaaoga krto hue caunaa jaata hO AaOr yah AaQaar Tobala 

xao~ hO. 

naa^na Plaana vaaoToD FlaOga yah xao~ iDsaPlao ko ilae hO. 




[sao @laaisaifkoSana Tobala sao @laisaifkoSana baTna ka p`yaaoga krto hue caunaa jaata hO AaOr yah AaQaar Tobala 

xao~ hO. 

Plaana caaja- FlaOga yah xao~ kovala iDsaPlao xao~ hO. 



vaOVmaana Y, N hO.

Screen Layout 


Account Abbreviations 

42 


Abbreviation Code This field is mandatory 


The length of this field is eight 

Abbreviation Description This field is mandatory 



This field represents the description of the Abbreviation. 

Major head This field is optional 




Major head Description This field is display only 


The length of this field is forty 


Classification This field is Push Button 

On pressing Classification button classification form will be displayed. User 

has to enter the classification and confirm the same. 

Plan voted flag This field is display only 



Valid values are Y,N 

This is selected from Classification table using classification button and this 

is base table field 

Non Plan voted flag This field is display only 




This is selected from Classification table using classification button and this 

is base table field 

Plan charged flag This field is display only 



Valid values are Y,N

naa^na Plaana caaja- FlaOga yah xao~ kovala iDsaPlao xao~ hO. 




[sao @laaisaifkoSana Aa[- ,DI , sao @laaisaifkoSana baTna ka p`yaaoga krto hue caunaa jaata hO. 






eka]MT AbaÌivaeSana kao caunaoM 

AalT + ema + e + baI maonyaU tk phu^Mcanao kI "kI" hO. 


43 

fama- Kaolanao pr krsar AbaÌivaeSana xao~ maoM haota hO. p`yaao@ta kao 0 sao 9 tqaa A sao Z ko baIca AMkaoM ko saaqa maana kao pìvaYT krnaa caaihe . p`yaao@ta kao @laaisaifkoSana Aqavaa 

maojar hOD kao pìvaYT krnaa caaihe. @laaisaifkoSana kao @laaisaifkoSana baTna ka p`yaaoga krto hue caunaa jaata hO. maojar hOD kao ela Aao vaI sao caunaa jaata hO. 


fama- Kaolakar @vaorI maaoD maoM jaae. @vaorI krnao ko ]praMt ABaI tk pìvaYT ikyaa gayaa irkaD- p`diSa-t hao jaaegaa. p`yaao@ta AbaÌivaeSana @vaorI kr sakta hO AaOr tdnau$p irkaD- 

p`kT hao jaaegaa. 


p`yaao@ta maaOjaUda irkaD- kI @vaorI krta hO AaOr ifr ivaSaoYa irkaD- kao pirvait-t krta hO. p`yaao@ta Apoixat xao~ maoM pirvat-na kr sakta hO. 


p`yaao@ta maaOjaUda irkaD- kI @vaorI krta hO AaOr ]sa ivaSaoYa irkaD- kao imaTa sakta hO. 

(ca) iTPpNaI 

yaid @laaisaifkoSana ivavarNaI ]plabQa hO tao [sa skÌna ka p`yaaoga ikyaa jaa sakta hO. 

yaid maojar hOD ivavarNaI ]plabQa hO tao [sa skÌna ka p`yaaoga ikyaa jaa sakta hO. 

@laaisaifkoSana evaM maojar hOD kao ek hI saaqa maoM maaOjaUd nahIM haonaa caaihe AaOr [na daonaaoM kao inarMk nahIM haonaa caaihe. 

saUcanaa : yah maasTr p`cailat nahIM hO. 

4 , psa-nala laOjar eka]MT iDTolsa. 

yah skÌna psa-nala laOjar eka]MT\sa (pI ,ela ,e ,) pI ,ela ,e , ivavarNaI AaOr pI ,ela ,e , vaaina-Mgsa ka rKrKava krtI hO. 

]d\doSya 


nayao psa-nala laOjar eka]MT, pI ,ela ,e , ivavarNaI, pI ,ela , e vaaina-Mgsa kao jaaoDnaa. 

iksaI BaI blaa^k maoM iDisk`pSana xao~ maoM pirvat-na krnaa. 

inaiScat irkaD- kao imaTanaa. 

maaOjaUda irkaD- ka Avalaaokna krnaa. 

saMBaavaI pirsaMpi

Non Plan charged flag This field is display only 




This is selected from Classification Id is selected using classification button. 

How to use 


Open Menu 



Select Account Abbreviations 

Menu access key is ALT+M+A+B 

b. How to Add 

43 

On entering to the form the cursor is in abbreviation field. User should enter a value with digits between 0 to 9 and A to Z. 

User should enter either classification or Major head. Classification is selected by using classification button. Major head 

is selected from LOV. 



user can query on Abbreviation and corresponding records will be displayed. 


The user queries existing records and then modifies a particular record. The user can modify the required field. 


The user queries existing records and can delete the particular record 

f. Remarks 

This screen can be used only if Classifications details are available 

This screen can be used only if Major Heads detail exist. 

Classification and Major head both should not exist at the same time and both should not be Null 

NOTE :- This Master is not in use. 

4. Personal Ledger Account Details 

This screen maintains Personal Ledger Accounts (PLA), PLA details and PLA warnings. 

Purpose 


Add new Personal ledger Accounts, PLA Details, PLA Warnings 

Modify description fields in any block 





Major Heads details. 

Account Sources details 

Domains details 

Classifications details


iWtIya skÌna 


psa-nala laOjar eka]MT 

xao~ 

ivavarNaI 

pI ,ela ,e ,/ pI ,DI , [MiDkoTr yah xao~ Ainavaaya- hO. 

yah xao~ vaNaa-%mak hO. 

[sa xao~ kI laMbaa[- ek hO. 

vaOQamaana P ( psa-nala laOjar eka]MT ) D (psa-nala iDpaoisaT eka]MT) hO. 


yah FlaOga pI ela e Aqavaa pI DI kao dSaa-ta hO. 

DI ,DI ,Aao , yah vaOkilpk xao~ hO. 

yah xao~ vaNaa-saaMi#yk hO. 


ela Aao vaI ]plabQa hO. DI ,DI ,Aao ko saaqa pdnaama kao p`diSa-t ikyaa jaaegaa. 

pI ,DI , ko maamalao maoM DI ,DI ,Aao , kao maaOjaUd nahIM haonaa caaihe. 

44

Screen Layout 

Second Screen 


Personal Ledger Accounts 

Field 

Description 

PLA/PD Indicator This field is mandatory 


The length of the field is one 

Valid values are P (Personal Ledger Account), 

D (Personal Deposit account) 


This flag indicates PLA or PD 

DDO This field is optional 


The length of the field is ten 

LOV is available. Along with DDO, Designation will be shown. 

In case of PD, DDO should not exist. 

44

ekaM]MT kOTgarI yah xao~ Ainavaaya- hO. 




45 

ekaM]MT saaosa- yah kovala iDsaPlao xao~ hO. 




ekaM]MT saaosa- iDisk`p\Sana yah kovala iDsaPlao xao~ hO. 


xao~ kI laMbaa[- tIna hO. 


poroMT ekaM]MT kOTgarI yah kovala iDsaPlao xao~ hO. 




poroMT ekaM]MT saaosa- yah kovala iDsaPlao xao~ hO. 




pI ,ela ,e , nambar yah xao~ Ainavaaya- hO. 


[sa xao~ kI AiQaktma laMbaa[- 10 hO. 

xao~ kI laMbaa[- pOramaITr maasTr maoM inaQaa-irt maana pr AaQaairt hO. 

pI ,ela ,e saM#yaa ko phlao AMk eka]MT saaosa- ` poroMT saaosa- haonaa caaihe. 

pI ,ela ,e iDisk`p\Sana yah vaOkilpk xao~ hO. 



yaU ,saI , ir@vaayaD- yah vaOkilpk xao~ hO. 



vaOQa maana Y, N hO. 


inaVa-irt maana "Y" hO. 

yah FlaOga dSaa-ta hO ik ]sa pI ,ela ,e ko ilae ]pyaaoigatap~ kI AavaSyakta hO Aqavaa nahI. 

caO@sa $iTD qàU To/jarI yah vaOkilpk xao~ hO. 





inaVa-irt maana "Y" hO. 

yah FlaOga dSaa-ta hO ik ivaSaoYa caOk To/jarI ko maaQyama sao Baojao jaato hO Aqavaa nahIM. 

Aqaaora[jD 



xao~ kI laMbaa[- ek hO. 

vaOQa maana Y - Aqaaora[jD , 

N - Aqaaora[jD nahIM hO. 


inaVa-irt maana "N" hO. 

yah FlaOga dSaa-ta hO ik pI ,ela ,e pàiQakRt hO Aqavaa nahIM. 

imainamama baOlaoMsa yah xao~ Ainavaaya- hO. 



yah nyaUnatma SaoYa hO jaao ik pI ,ela ,e , Wara rKa jaanaa caaihe.

Account Category This field is mandatory 


The length of the field is Three 


Account Source This field is display only 




Account Source Description This field is display only 


The length of the field is Thirty 


Parent Account Category This field is display only 




Parent Account Source This field is display only 




PLA Number This field is mandatory 


The Maximum length of the field is Ten. 

The length of the field depends on the value defined in the 

Parameter master. 

First digits of PLA number should be Account Source, Parent 

source. 

PLA Description This field is optional. 


The length of the field is Thirty 

UC required This field is optional 





The default value is ‘Y’ 

This flag indicates whether utilization certificate is required or not for 

that PLA. 

Cheques routed through Treasury This field is optional 





The default value is ‘Y’ 

This flag indicates whether particular cheques are to be sent 

through Treasury. 

Authorized This field is mandatory. 



Valid values are Y – Authorized, 

N – Not Authorized. 


The default value is ‘N’ 

This flag indicates whether PLA is authorized or not. 

Minimum Balance This field is mandatory 

This field is numerical 

The length of the field is sixteen 

This is minimum balance that should be maintained by PLA. 

45

@laaisaifkoSana yah @laaisaifkoSana baTna hO. 

[sa baTna kao dbaanao sao @laaisaifkoSana fama- p`diSa-t hao jaaegaa. 

@laaisaifkoSana Aa[- ,DI , yah kovala iDsaPlao xao~ hO. 



maanaaoM kao @laaisaifkoSana baTna dbaanao sao @laaisaifkoSana taailaka sao caunaa jaata hO. 

46 

Aaoba\jaOi@Tva yah vaOkilpk xao~ hO. 




yah pI ,ela ,e ka Aaoba\jaOi@Tva hO. 

Aaoba\jaOi@Tva iDisk`p\Sana yah kovala iDsaPlao xao~ hO. 

yah vaNaa-saaMi#yak xao~ hO. 



yah Aaoba\jaOi@Tva ka ivavarNa hO. 

pI ,ela ,e , ivavarNaI 

iDpaT-maoMT Aa[- ,DI , yah vaOkilpk xao~ hO. 

yah mauMba[- kao CaoDkr jaha^M yah vaNa-saMai#yak hO saBaI xao~aoM ko ilae saaMi#yak hO. 



[sa xao~ ko ilae vaOQamaana VLC p`NaalaI ko ivaBaaga ko ivaBaagaIya kaoD hOM. 

iDpaT-maoMT iDisk`p\Sana yah kovala iDsaPlao xao~ hO. 



yah xao~ iDpaT-maoMT ko ivavarNa kao dSaa-ta hO. 

Aqaaora[jaoSana Ta[p yah xao~ Ainavaaya- hO. 



vaOQa maana hO A - eiDSanala elaaokoSana 

O - Aaoirjanala 

R - irnyaUAla 


irnyaUAla ko maamalao maoM ksa-r emaa]MT tqaa @laaisaifkoSana xao~ maoM nahIM lao jaanaa caaihe. 

iDTola ikèSana DoT yah kovala iDsaPlao xao~ hO. 

yah xao~ itiqa ka hO. 


iDfalT maana Aaja ka idna hO. 

p`diSa-t maana vat-maana itiqa hO. yaid sarkarI AadoSa kI itiqa ]plabQa hO tao [sao pìvaYT ikyaa jaanaa 

caaihe. 

sarkarI AadoSa saM#yaa yah vaOkilpk xao~ hO. 



yaid sarkarI AadoSa saM#yaa maaOjaUd hO tao [sao pìvaYT ikyaa jaanaa caaihe. 

sarkarI AadoSa kI itiqa yah vaOkilpk xao~ hO. 

yah xao~ itiqa hO. 


yaid sarkarI AadoSa saM#yaa hO tBaI [sao pìvaYT ikyaa jaanaa caaihe. 

emaa]MT yah vaOkilpk xao~ hO. 

yah saaMi#yak xao~ hO. 


yah dSaa-ta hO ik emaa]MT pI ,ela ,e ,Wara rKa jaata hO. 

navaInaIkrNa ko maamalao maoM yah naOivagaobala xao~ nahIM hO.

Classification This is classification button 

By pressing this button classification form will be displayed 

Classification Id This field is display only 


The length of the field is Twenty nine. 

Values are selected from classification table on pressing 

classification button. 

Objective This field is optional 


The length of the field is forty 


This is objective of PLA. 

Objective Description This field is display only 


The length of the field is forty 


This is description of objective. 

PLA Details 

Department Id This field is optional 

This field is numeric for all regions except for Bombay where it is 

alpha numeric. 

The length of the field is three. 


Valid values for this field are the department codes of the 

departments of the VLC system. 

Department Description This field is display only 



This field represents the description of the Department 

Authorization Type This field is mandatory 


The length of the field is one. 


A - Additional Allocation, 

O – Original, 

R – Renewal 


In case of R cursor should not navigate to Amount and 

Classification fields. 

Detail Creation Date This field is display only 

This field is date 

The length of the field is eleven 

Default value is today’s day 

The value displayed is the present day’s date. This should be 

entered only if GO date is there. 

GO Number This field is optional 


The length of the field is thirty 

This should be entered only if GO number is there. 

GO Date This field is optional 



This should be entered only if GO number is there. 

Amount This field is optional 


The length of the field is sixteen 

This indicates the amount maintained by PLA. In case of renewal 

this is not the navigable field. 

46

pI ,ela ,e ,A^qara[jaoSana rofroMsa yah vaOkilpk xao~ hO. 



yaid pI ,ela ,e ,A^qara[jaoSana DoT vahaM ]plabQa hO tBaI [sao pìvaYT ikyaa jaanaa caaihe. 

pI ,ela ,e ,A^qara[jaoSana itiqa yah vaOkilpk xao~ hO. 


xao~ kI lambaa[- gyaarh hO. 

yaid pI ,ela ,e ,A^qara[jaoSana rofroMsa maaOjaUd hO tao [sao pìvaYT ikyaa jaanaa caaihe. 

@laaisaifkoSana yah @laaisaifkoSana baTna hO. 

[sa baTna kao dbaanao sao @laaisaifkoSana fama- p`diSa-t hao jaaegaa . 

navaInaIkrNa ko maamalao maoM yah naOivagaobala xao~ nahIM hO. 

@laaisaifkoSana Aa[- , DI , yah vaOkilpk xao~ hO. 



maanaaoM kao @laaisaifkoSana baTna dbaanao pr @laaisaifkoSana tailaka sao caunao jaata hO. 

pI ,ela ,e ,vaOilaiDiT sTaT- itiqa yah vaOkilpk xao~ hO. 



yaid PLA end itiqa kao pìvaYT ikyaa gayaa hO tBaI [sao pìvaYT ikyaa jaanaa caaihe. 

pI ,ela ,e ,vaOilaiDiT eMD itiqa yah vaOkilpk xao~ hO. 



[sa maoM tBaI pìvaiYT krnaI caaihe jaba pI ,ela ,e , sTaT- itiqa pìvaYT hao jaae. 

laoKa ka maah yah Ainavaaya- xao~ hO. 



yah dSaa-ta hO ik iksa laoKa ka maah maoM Plasa Aqavaa maa[nasa maomaao PLA sao pàPt ikyaa gayaa hO. 

laona dona ka maah yah Ainavaaya- xao~ hO. 



yah dSaa-ta hO ik Plasa Aqavaa maa[nasa maomaao laona dona iksa ko maah mao PLA sao pàPt ikyaa gayaa hO. 

47 

vaaina-Mga [iNDkoTr yah Ainavaaya- xao~ hO. 



vaOQa maana hO 

L - kma CB ka rKrKava 

N - nakara%mak CB ka rKrKava 

U - AnaaiQakRt Kata 

LOV ]plabQa hO. 

rofroMsa yah Ainavaaya- xao~ hO. 



yaid p~ kao pìvaYT ikyaa gayaa hO tBaI [sao pìvaYT ikyaa jaanaa caaihe. 

p~ ka itiqa yah vaOkilpk xao~ hO. 

yah itiqa xao~ hO. 


yaid rofroMsa kao pìvaYT ikyaa gayaa hO tBaI [sao pìvaYT ikyaa jaanaa caaihe. 

irmaak-sa 

yah vaOkilpk xao~ hO. 


xao~ kI lambaa[- 30 hO.

PLA Authorization Reference This field is optional 



This should be entered only if PLA Authorization Date is there. 

PLA Authorization Date This field is optional. 



This should be entered only if PLA Authorization Reference is there. 

47 

Classification This is classification button 

By pressing this button classification form will be displayed. Case of renewal 

this is not the navigable field. 

Classification Id This field is optional 


The length of the field is twenty nine 

Values are selected from classification table on pressing classification button. 

PLA Validity Start Date This field is optional 



This should be entered only if PLA End date is entered. 

PLA Validity End Date This field is optional 



This should be entered only if PLA Start date is entered. 

Month of Account This field is mandatory 


The length of the field is eight 

This indicates in which month of account plus or minus memo has been 

received from PLA 

Month of Transaction This field is mandatory 


The length of the field is eight 

This indicates in which month of transaction plus or minus memo has been 

received from PLA 

Warning Indicator This field is mandatory 




L – Low CB Maintained, 

N – Negative CB Maintained, 

U – Unauthorized Account. 


Reference This field is optional 



This should be entered only if Letter is entered 

Letter Date This field is optional 



This should be entered only if reference is entered 

Remarks This field is optional 


The length of the field is thirty






PLA / PD ivavarNa kao caunaoM 

AalT +ema +e +pI maonyaU tk phu^Mcanao kI "kI" hO. 


48 

na[- PLA ivavarNaI kao pìvaYT krnao ko ilae PLA saM#yaa xao~ kao pìvaYT ikyaa jaanaa caaihe. PLA Wara rKa gayaa nyaUnatma SaoYa, @laaisaifkoSana Aa^qaaora[jaoSana FlaOga 

eka]MT saaosa- kao pìvaYT krnaa caaihe. PLA ivavarNaI maoM Aa^qaaora[jaoSana Ta[p kao pìvaYT krnaa caaihe. PLA vaaina-gsa maoM laoKa maah, tqaa laona dona ka maah, vaaina-ga [MiDkoTr 

kao pìvaYT krnaa caaihe. 


fama- Kaolakr @vaorI maaoD maoM jaae. @vaorI krnao ko pScaat\ pìvaYT ikyaa gayaa saBaI irkaD-\sa p`diSa-t hao jaata hO. p`yaao@ta PLA tqaa tdnau$p irkaD- pr @vaorI kr sakta hO. 


PLA No. xao~ maoMo pìvaYT kroM AaOr @vaorI krMo. saBaI irkaD-\sa p`diSa-t hao jaaegaa . ifr p`yaao@ta Apoixat xao~ maoM pirvat-na kr sakta hO. PLA ko maamalao maoM PLA Aqavaa 

PD [MiDkoTr xao~ kao P maana laonaa caaihe tqaa PD ko maamalao maoM D maana laonaa caaihe AaOr DDO ID kao maaOjaUd nahIM haonaa caaihe. sarkarI AadoSa saM#yaa evaM sarkarI AadoSa kI 

itiqa daonaaoM kao ek saaqa pìvaYT krnaa caaihe Aqavaa pìvaYT nahIM krnaa caaihe. A^qaaora[jaoSana DoT tqaa A^qaaora[jaoSana rofroMsa daonaaoM kao pìvaYT krnaa caaihe Aqavaa pìvaYT nahIM 

krnaa caaihe. PLA AarMiBak itiqa tqaa PLA AMitma itiqa daonaaoM kao pìvaYT ikyaa jaanaa caaihe Aqavaa pìvaYT nahIM ikyaa jaanaa caaihe. p~ kI itiqa AaOr saMdBa- daonaaoM kao 

pìvaYT krnaa caaihe Aqavaa pìvaYT nahIM krnaa caaihe. 


PLA No. xao~ maoMo pìvaYT kroM tqaa @vaorI krMo , saBaI irkaD-\sa p`diSa-t hao jaaegaa. ifr p`yaao@ta Apoixat irkaD-sa\ kao imaTa sakta hO. 

(ca) iTPpNaI 

yaid [samaoM maojar hOD tailaka ka maana hO tao [sa skÌna ka p`yaaoga ikyaa jaa sakta hO. 

yaid @laaisaifkoSana ka maana hO tao [sa skÌna ka p`yaaoga ikyaa jaa sakta hO. 

yaid eka]MT gaùp ka maana hO tao [sa skÌna ka p`yaaoga ikyaa jaa sakta hO. 

yaid PLA ivavarNaI tqaa PLA vaainaM-ga ka [samaoM maana nahIM hO tao psa-nala laOjar eka]MT kao imaTayaa jaa sakta hO. 

yaid [sa maoM PLA vaaina-gasa nahIM hO tao PLA ivavarNa kao imaTayaa jaa sakta hO. 

yaid p`yaao@ta iksaI irkaD-sa\ kao imaTanaa caahta hO tao ]sao PLA ivavarNa tqaa PLA vaaina-gasa kao imaTanaa pDta hO AaOr ifr PLA irkaD- kao imaTayaa jaa sakta hO. 

4 , DI ,DI , Aao , 

yah skÌna AahrNa evaM saMivatrNa AiQakarI (DI ,DI , Aao ,) ivavarNa kao ikèT evaM ]sa ka rKrKava krtI hO. 

]_oSya 


maaOjaUda DI ,DI ,Aao , ko ilae DI ,DI ,Aao , ivavarNa tqaa tdnau$p saI ,saI ,Aao M ivavarNaI kao jaaoDnaa. 

maaOjaUda DI ,DI ,Aao , maoM saI ,saI ,Aao , ivavarNaI kao jaaoDnaa. 

DI ,DI ,Aao , sao saMbaMiQat saI ,saI ,Aao ivavarNaI kao imaTanaa., 

tdnau$p saI ,saI ,Aao ivavarNaI ko saaqa DI ,DI ,Aao , ivavarNaI kao imaTanaa. 

iksaI BaI irkaD- maoM pirvat-na krnaa. 

maaOjaUda irkaD- ka Avalaaokna krnaa. 

saMBaavaI pirsaMpi

How to use 


Open Menu 



Select PLA/PD Details 

Menu access key ALT+M+A+P 

b. How to Add 

48 

To enter new PLA details PLA number field should be entered. Minimum balance maintained by PLA, Classification 

Authorization flag, Account source should be entered. 

In PLA details Authorization type should be entered. 

In PLA warnings Month of account and Month of transaction, Warning indicator should be entered. 



user can query on PLA and the corresponding records will be displayed. 


Enter PLA No. field and execute query. All records will be displayed. The user can then modify required fields. PLA or PD 

Indicator field should have value P in case of PLA and should have value D in case of PD and DDO ID should not exist. 

Both GO number and GO date should be entered or should not be entered. Both authorization date and authorization 

reference should be entered or should not be entered. Both PLA start date and PLA end date should be entered or should 

not be entered. Both Letter date and reference should be entered or should not be entered. 


Enter PLA No. field and execute query all records will be displayed. The user can then delete required records. 

f. Remarks 

This screen can be used only if Major Heads table has values in it 

This screen can be used only if Classifications has values in it 

This screen can be used only if Account groups has values in it 

A Personal Ledger Account can be deleted only if there are no PLA Details and no PLA Warnings for it 

PLA Details can be deleted only if there are no PLA warnings for it 

If user wants to delete a record then he has to delete PLA detailed record and PLA warning record and then 

PLA record can be deleted. 

5. DDOs 

This screen creates and maintains details of Drawing and Disbursing Officers. 

Purpose 


Add DDO details and corresponding CCO details for an existing DDO. 

Add CCO details to an existing DDO. 

Delete CCO details related to a DDO. 

Delete DDO details along with the corresponding CCO details. 

Modify any record. 




Account Sources i.e. treasury Code and Sub Treasury Code. 

Domain details for Designation code viz. Type “DDES”.



DI ,DI ,Aao , ivavarNa 


DI ,DI ,Aao , kaoD yah xao~ Ainavaaya- hO. 



[sa kaoD ka ivavarNa [sa p`````kar hO. 

AMk inamnailaiKt ko ilae p`yaaoga 

1 - 2 To/jarI kaoD 

3 - 4 saba To/jarI kaoD 

5 - 8 DoisganaoSana kaoD 

9 - 10 ABaI tk p`yaaoga nahIM ikyaa 

49 

DI ,DI ,Aao , kaoD kI laMbaa[- pOramaITr maasTr maoM ]illaiKt laMbaa[- ko samaana haonaI caaihe. 

DI ,DI ,Aao , kaoD sToT AavaSyaktaAaoM pr AaQaairt hO. yah xao~ ivaSaoYa $p sao DI ,DI ,Aao , kI phcaana hO. 

kOTgarI yah xao~ Ainavaaya- hO. 



vaOQamaana TRY, STO tqaa Anya eka]MT kOTgarI. 

[sa xao~ ko ilae iDfalT maana STO hO. 


yah xao~ eka]MT saaosa- kOTgarI kao ina$ipt krta hO. 

saaosa- yah xao~ Ainavaaya- hO. 




yah xao~ eka]MT saaosa- kao ina$ipt krta hO tqaa vah p`yaao@ta [napuT kao laotI hO jaao ik LOV maoM [sa kI 

maaOjaudgaI ko ilae vaOQa hO. 

poroMT kOTgarI yah xao~ Ainavaaya- hO. 




yah xao~ poroMT eka]MT saaosa- kOTgarI ko ilae hO AaOr yah p`yaao@ta [napuT kao ga`hNa krtI hO jaao ik LOV maoM 

[sa kI maaOjaudgaI ko ilae vaOQa hO. 

poroMT saaosa- yah iDsaPlao xao~ hO. 



yah xao~ poroMT eka]MT saaosa- kao ina$ipt krta hO ijasaka saMbaMQa eka]MT saaosa- sao hO.

Screen Layout 


DDO Details 


DDO code This field is mandatory 


The length of the field is 10. The break up of code is 

Digits Used for 

1-2 Treasury Code 

3-4 Sub Treasury Code 

5-8 Designation Code 

9-10 Unused at present 

The length of the DDO code should be equal to the length specified in the 

Parameter master. 

The DDO code is based on the State requirements. 

This field uniquely identifies a Drawing and Disbursing Officer 

Category This field is mandatory 



The valid value is TRY,STO and other account categories. 

The default value for this field is STO 


This field stands for the account source category 

Source This field is mandatory 




This field stands for the account source and takes user input which is 

validated for its existence in LOV 

Parent Category This field is mandatory 




This field Stands for Parent account source category and takes user input 

which is validated for its existence in LOV 

Parent Source This field is display 



This field represents the Parent Account source to which the account source 

belongs. 

49

DoisaganaoSana yah Ainavaaya- xao~ hO. 



ela Aao vaI ]plabQa hO jaao ik DI ,DI , Aao , DoisaganaoSana tqaa tdnau$p ivavarNa kao dSaa-ta hO. yah xao~ DI ,DI , 

Aao , ko DoisaganaoSana kao ina$ipt krta hO. [sa kaoD kao DI ,DI ,Aao , ko AMitma caar AMkaoM ko samaana haonaa 

caaihe. 

DI ,DI , Aao , DoisaganaoSana iDisk`p\Sana yah xao~ iDsaPlao ko ilae hO. 



yah xao~ DI ,DI , Aao , ko DoisaganaoSana kao ina$ipt krta hO. 

[MsTITyaUSana I D yah vaOkilpk xao~ hO. 


xao~ kI laMbaa[- 5hO. 

ela Aao vaI ]plabQa hO jaao ik [MsTITyaUSana I D tqaa tdnau$p ivavarNa kao dSaa-ta hO. yah xao~ [MsTITyaUSana I D 

ko Aa[- ,DI , kao ina$ipt krta hO. 

[MsTITyaUSana I D iDisk`p\Sana yah xao~ iDsaPlao ko ilae hO. 



yah xao~ pìvaYT [MsTITyaUSana ko ivavarNa ka p`tIk hO. 

50 

eD/Osa 1 yah Ainavaaya- xao~ hO. 



yah xao~ DI ,DI , Aao , ko eD/Osa ka p`tIk hO. 









DI ,DI , Aao , raola [MiDkoTr yah Ainavaaya- xao~ hO 

yah xao~ vaNaa-%mak hO 

xao~ kI laMbaa[- ek hO. 

vaOQa maana D(DDO), C(CCO) tqaa A (Administrator) hO. 

[sa xao~ ko ilae iDfalT maana D hO. 


yah xao~ DI ,DI , Aao , Wara inaYpaidt kaya- ka p`tIk hO. 

saI ,saI ,Aao , ivavarNa 


saI ,saI ,Aao , kaoD yah Ainavaaya- xao~ hO. 




yah xao~ saI ,saI ,Aao , ko Aa[- ,DI , ka p`tIk hO AaOr p`yaao@ta [npuT kao pàPt krta hO jaao ik LOV maoM maaOjaUdgaI 

ko ilae vaOQa hO. 

saI ,saI ,Aao , iDisk`p\Sana yah xao~ iDsaPlao ko ilae hO 



yah xao~ saI ,saI ,Aao , ko ivavarNa ko p`tIk hO.

Designation This field is mandatory 



LOV is available which shows the DDO designation and corresponding 

description 

This field represents the designation of the DDO. This code should match with 

last 4 digit of DDO code. 

DDO designation Description This field is for display 



This field stands for the description of the DDO designation 

Institution ID This field is optional 



LOV is available which shows institution ID and corresponding description 

This field stands for the ID of the institution 

Institution ID Description This field is for display 



This field stands for the description of the institution entered 

Address1 This field is for mandatory 



This field stands for the address of the DDO 

Address2 This field is optional 




Address3 This field is optional 




DDO Role Indicator This field is mandatory 



The valid values are D(DDO), C(CCO) and A(Administrator) 

The default value for this field is D 


This field stands for the role performed by the DDO 

CCO Details 


CCO Code This field is mandatory 




This field stands for the ID of the CCO and takes user input which is validated 

for its existence in LOV 

CCO Description This field is for display 



This field stands for the description of CCO. 

50






DI ,DI , Aao , ivavarNa kao caunaoM 

AalT + ema + e + DI maonyaU tk phu^Mcanao kI "kI" hO. 


51 

DI ,DI , Aao , ivavarNaI : 

[sa blaa^k maoM p`yaao@ta DI ,DI ,Aao , ivavarNa kao pìvaYT krta hO. [sa xao~ maoM phlaa pìvaYT ikyaa jaanao vaalao xao~ DI ,DI ,Aao , kaoD hO. p`qama dao AMk To/jarI kaoD kao dSaa-ta 

hO, Agalao dao AMk saba T/ojarI kaoD tqaa baakI 4 AMk DoisaganaoSana kaoD kao dSaa-ta hO. yaid DI ,DI ,Aao , kaoD kao pìvaYT ikyaa jaae tao kOTgarI, saaosa-, poroMT kOTgarI, poroMT 

saaosa-, DoisaganaoSana jaOsao xao~ svat: hI skÌna maoM papulaoT hao jaata hO. Agalaa naoivagaobala xao~ [MsTITyaUSana Aa[- ,DI ,hO. yah vaOkilpk xao~ hO AaOr p`yaao@ta caaho tao ela Aao vaI 

sao maana kao caunakr pìvaYT ikyaa jaa sakta hO Aqavaa xao~ kao KalaI CaoDa jaa sakta hO. Agalaa xao~ eDO/sa - 1 hO jaao DI ,DI ,Aao , eD/Osa kao dSaa-ta hO. eDO/sa - 2 tqaa 

eDO/sa - 3 jaao ik vaOkilpk xao~ hO, kao ifr pìvaYT ikyaa jaata hO Aqavaa CaoD idyaa jaata hO AaOr p`yaao@ta ela Aao vaI sao caunao gae DI ,DI ,Aao , raola [MiDkoTr kao naOivagaoT kr 

sakta hO. p`yaao@ta ela Aao vaI sao eka]MT saaosa- kOTogarI ` eka]MT saaosa- `poroMT saaosa- kOTogarI ` poroMT saaosa- maoM p`vaoSa krta hO. 

saI ,saI ,Aao ,, ivavarNaI : 

[sa blaa^k maoM p`yaao@ta p`diSa-t ela Aao vaI sao ijatnaa baar hao sako DI , DI ,Aao , ko AQaIna Anaok saI ,saI , Aao , kao jaaoD sakta hO. saI ,saI , Aao , kaoD kao ela Aao vaI sao caunaa 

jaata hO. 


fama- Kaolakar @vaorI maaoD maoM jaae. @vaorI krnao ko baad ABaI tk pìvaYT ikyaa gayaa saBaI irkaD-\sa p`diSa-t hao jaaegaa. p`yaao@ta DI , DI ,Aao ,kaoD, DoisaganaoSana, [MsTITyaUSana pr 

@vaorI kr sakta hO tqaa tdnau$p DI , DI ,Aao ,ivavarNaI AaOr saI ,saI , Aao , ,ivavarNaI p`diSa-t hao jaaegaa. 


pirvat-na kovala DoisaganaoSana, [MsTITyaUSana, eDO/sa - 1, eDO/sa - 2 tqaa eDO/sa - 3, DI , DI ,Aao raola [MiDkoTr, eka]MT saaosa-,` poroMT kOTogarI, poroMT` eka]MT saaosa- pr saMBava hO baSato- ik 

DI ,DI ,Aao , kaoD maoM eka]MT saaosa- AaOr poroMT eka]MT saaosa- koo saMgat hao . p`yaao@ta maaOjaUda irkaD- maoM @vaorI krta hO AaOr ivaiSaYT irkaD- maoM pirvat-na krta hO. DI ,DI ,Aao ko 

AQaIna saI ,saI ,Aao , kao [sa p`kar pirvait-t ikyaa jaa sakta hO ik nae irkaD- kao jaaoDa / Aqavaa maaOjaUda saI ,saI ,Aao , imaTayaa jaa sako . 


p`yaao@ta maaOjaUda irkaD- maoM @vaorI krta hO AaOr ivaiSaYT irkaD- kao imaTata hO. DI ,DI ,Aao ,kao imaTanao pr DI ,DI ,Aao , sao saMbaMiQat saBaI saI ,saI ,Aao , imaT jaato hO.

How to use 


Open Menu 



Select DDO Details 

Menu Access Key is ALT+M+A+D 

b. How to Add 

51 

DDO Details: 

The user enters DDO Details in this block. The first field entered is DDO code. The first 2 digit represent Treasury 

code, next 2 digit meant for Sub treasury code and remaining 4 digit represent Designation code. If DDO code is 

entered, the fields viz. Category, Source, Parent Category, Parent source, Designation are automatically populated 

in the screen. The next navigable field is Institution ID. This is an optional field and the user can either enter values 

from LOV or skip the field. The next field is address1, which represents DDO address. Address2 and address3, 

which are optional fields, are then entered or skipped and the user navigates to DDO role indicator selected from 

LOV. The user then enters account source category, Account source, parent source category, Parent source each 

from LOV. 

CCO Details: 

In this block the user can add as many CCOs under a DDO as possible from the LOV displayed. The CCO Code is 

selected from LOV. 



user can query on DDO Code, Designation, Institution and the corresponding DDO Details and CCO Details will be 

displayed. 


Modification is possible only on Designation, Institution, Address1, Address2, Address3, DDO Role indicator, Account 

source, parent category, parent account source provided the DDO code is consistent with the account source and parent 

account source. The user queries existing records and then modifies a particular record. The CCOs under a DDO can be 

modified in the sense that a new CCO can be added and/or an existing CCO can be deleted. 


The user queries existing records and deletes the particular record. On deleting a DDO all the CCOs associated with that 

DDO are deleted.

1 , bajaT saaraMSa 

AQyaaya V 

bajaT saMbaMQaI ivavarNa 

yah skÌna bajaT saaraMSa ka rKrKava krtI hO. Aqaa-t maojar hOD ko Anausaar bajaT AabaMTna ka laoKa - jaaKa rKtI hO. yah samarI vaaiYa-k AaQaar pr rKI jaatI hO. yah kMT/aola 

ifgar hO. [sa ifgar kao ivavarNaI maoM pìvaYT ikyaa jaata hO tqaa bajaT DaTa ko saaqa imalaayaa jaata hO. 

]d\doSya 


na[- bajaT samarI ivavarNa kao jaaoDnaa. 

maaOjaUda bajaT samarI ivavarNa maoM pirvat-na krnaa. 

inaiScat bajaT samarI ivavarNa kao imaTanaa. 

maaOjaUda irkaD- Aqaa-t bajaT samarI ivavarNa ka Avalaaokna krnaa. 

saMBaavaI pirsaMpi

1. Budget Summary 

CHAPTER - V 

Budget Details 

This screen maintains Budget Summary i.e., it maintains the Major Head wise budget allocations .This summary is 

maintained year wise. This is control figure. The details if this figure are entered and reconciled with “Budget Data”. 

Purpose 


Add new budget Summary details. 

Modify existing budget summary details . 

Delete certain budget Summary details. 

View existing records i.e. Budget Summary details. 


This screen needs the existence of Grant details . 

This screen also requires the existence of Major Head details. 

This screen needs the existence of Department details. 

This screen also needs the existence of Domain type CCO. 

Screen Layout 


Budget Summary 


Year This field is mandatory . 



LOV is available showing all the years which are of open status in the 

Budget Status. 

It should be among the financial years that are open. 

When a Year is selected from the LOV the year +1 is automatically 

displayed. 

This field stands for the financial year for which the Budget Summary is 

being defined.

gaàMT nambar yah xao~ Ainavaaya- hO. 



pìvaYT ike gae iva%tIya vaYa- ko ilae saBaI gaàMT kao dSaa-to hue ela Aao vaI ]plabQa hO. 

yah xao~ gaàMT nambar ka p`tIk hO tqaa yah ]saI ela Aao vaI sao papulaoT haota hO jaao vaYa- ko samaana hO. 

gaàMT iDisk`p\Sana yah xao~ kovala iDsaPlao ko ilae hO. 



yah xao~ gaàMT iDisk`p\Sana ka p`tIk hO AaOr ]saI ela Aao vaI sao papulaoT haota hO jaao vaYa- ko samaana hO. 

53 





ela Aao vaI ]plabQa hOO. 

yah xao~ maojar hOD kao dSaa-ta hO. 

maojar hOD iDisk`p\Sana yah xao~ kovala iDsaPlao ko ilae hO. 



yah xao~ AMga`jaI maoM maojar hOD ko ivavarNa kao dSaa-ta hO AaOr yah maojar hOD ko ilae ela Aao vaI sao pàPt ikyaa 

jaata hO. 

iDpaT-maoMT Aa[- ,DI , yah xao~ iDsaPlao xao~ hO. 

yah xao~ maharaYT/ kao CaoDkr jaha^ yah vaNaa-saaMi#yak hO baakI saba ko ilae saM#yaa%mak hO. 



yah xao~ iDpaT-maoMT Aa[- ,DI , kao dSaa-ta hO. 

jaba gaàMT nambar kao caunaa jaata hO tao yah xao~ svat: papulaoT hao jaatI hO. 

iDpaT-maoMT iDisk`p\Sana yah xao~ kovala iDsaPlao ko ilae hO. 



yah xao~ ivaBaaga ko ivavarNa kao dSaa-ta hO tqaa yah ivaBaagaIya iDpaT-maoMT Aa[- ,DI ,kI trh ela Aao vaI sao pàPt 

ikyaa jaata hO. 

saI ,saI ,Aao , Aa[- ,DI , yah xao~ SaaKa kI AavaSyaktaAaoM pr AaQaairt Ainavaaya- hO Aqaa-t AanQa` p`doSa AaOr taimala naaDU ko Alaavaa 


]@t rajyaaoM maoM yah xao~ iDsebalD hO tqaa pìvaYT nahIM ikyaa jaa sakta. 




yah xao~ mau#ya inayaM~Na AiQakarI ko Aaya DI ka p`tIk hO. 

saI ,saI ,Aao , iDisk`p\Sana yah xao~ kovala iDsaPlao ko ilae hO AaOr yah SaaKa pr AaQaairt [naobala hO Aqaa-t\ AanQa` p`doSa AaOr timala 

naaDU kao CaoD kr saba ko ilae hO. 


xao~ kI lMabaa[- 100 hO. 

yah xao~ saI ,saI , Aao ,ko ivavarNa kao dSaa-ta hO. 

irjana yah xao~ Ainavaaya- hO. 



ela Aao vaI ]plabQa hO. M - mauMba[- , N - naagapUr 

yah xao~ irjana kaoD kao dSaa-ta hO. 

irjana iDisk`p\Sana yah xao~ kovala iDsaPlao ko ilae hO. 



yah xao~ AMga`jaI maoM irjana ko ivavarNa kao dSaa-ta hO.

Grant Number This field is mandatory . 



LOV is available showing all the Grants for the financial year entered. 

This field stands for Grant number and is populated from the same LOV 

as for Year. 

Grant Description This field is for display only . 



This field stands for the description of grant and is populated from the 

same LOV as for Year. 

53 

Major Head This field is mandatory . 



Valid values are 0001 to 9999. 


This field stands for Major Head. 

Major Head Description This field is for display only . 

This field is alphabetic. 


This field stands for the description of Major Head in English and is 

obtained from the LOV for Major Heads. 

Department Id This field is display only . 

This field is numerical for all regions except for Maharashtra where it is 

Alphanumeric. 


LOV available. 

This field stands for the Department Id. 

This field is automatically populated when a Grant Number is selected. 

Department Description This field is for display only . 



This field stands for the description of the department and is obtained 

from the same LOV as for department Id. 

CCO Id This field is mandatory depending on branch requirements i.e. except 

Andhra Pradesh and Tamil Nadu this field is mandatory .For the above 

mentioned states this field is disabled and is not enterable. 



LOV available 

This field stands for the Id of Chief controlling officer. 

CCO Description This field is for display only and is enabled based on the branch i.e. for 

all branches except Andhra Pradesh and Tamil Nadu. 



This field stands for the description of the CCO. 

Region This field is mandatory . 



LOV available M – Mumbai, N – Nagpur. 

This field stands for the Region code. 

Region Description This field is for display only 



This field stands for the description of the Region in English.

ajaT Ta[p yah xao~ Ainavaaya- xao~ hO. 



vaOQa bajaT isqait kao dSaa-ta hue ela Aao vaI ]plabQa hO jaao ik pìvaYT ike gae vaYa- ko ilae bajaT 

sToTsa maoM Aaopna hO. 

vaOQa maana hO O - Original Approved by Govt. 

S - Supplementary 

V - Vote on Account 

yah xao~ bajaT ko p`kar kao dSaa-ta hO. 

saPlaImaoMTrI nambar yah xao~ kovala iDsaPlao ko ilae hO. 





yah xao~ bajaT Ta[p ko pUrk saM#yaaAaoM kao dSaa-ta hO ijasaka sToTsa Aaopna hO. jaba bajaT Ta[p kao 

ela Aao vaI sao caunaa jaata hO tao yah xao~ papulaoT hao jaata hO. 

vaaoiTD caaja-\D yah xao~ Ainavaaya- xao~ hO. 



vaOQa maana hO V - Voted tqaa C - Charged hOM . 


inaQaa-irt maana "V" hO. 

yah xao~ dSaa-ta hO ik bajaT vaaoiTD hO Aqavaa caaja-\D. 

Plaana gaàosa emaa]MT yah vaOkilpk xao~ hO. 



vaOQa maana dSamalava ko pScaat\ dao sqaanaaoM ko saaqa kao[- BaI sakara%mak saM#yaa hO. 

yah xao~ AaMbaiTt Plaana raiSa kao dSaa-ta hO. AiQaktma raiSa 99999999999999.99 saMBava hO. 

iDD@T irkvarI Plaana emaa]MT yah vaOkilpk xao~ hO. 

yah saM#yaa%mak xao~ hO. 



yah xao~ iDD@T irkvarI Plaana raiSa kao dSaa-ta hO. AiQaktma raiSa 99999999999999.99 

saMBava hO. 

naana Plaana emaa]MT yah vaOkilpk xao~ hO. 




yah xao~ AaMbaiTt naana Plaana raiSa kao dSaa-ta hO. AiQaktma raiSa 99999999999999.99 saMBava 

hO. 

iDD@T irkvarI naana Plaana emaa]MT yah vaOkilpk xao~ hO. 




yah xao~ inaQaa-irt iDD@T irkvarI naana Plaana raiSa kao dSaa-ta hO. AiQaktma raiSa 

99999999999999.99 saMBava hO. 

naOT emaa]MT Plaana yah kovala iDsaPlao xao~ hO. 



vaOQa maana dSamalava ko pScaat\ dao sqaanaaoM ko saaqa kao[- BaI dao sakara%mak saM#yaa hO. 

yah xao~ naOT emaa]MT Plaana kao dSaa-ta hO. AiQaktma raiSa 99999999999999 saMBava hO. 

naOT emaa]MT naana Plaana yah xao~ kovala iDsaPlao xao~ hO. 



vaOQa maana dSamalava ko pScaat\ dao sqaanaaoM ko saaqa kao[- BaI dao sakara%mak saM#yaa hO. 

yah xao~ naOT emaa]MT naana Plaana kao dSaa-ta hO. AiQaktma raiSa 99999999999999 saMBava hO. 

54

Budget Type This field is for mandatory field. 



LOV is available displaying the valid Budget status which are open in the 

Budget Status for the year entered. 

Valid values are O – Original Approved by Government, 

S - Supplementary, 

V - Vote on account 

This field stands for the type of budget. 

Supplementary Number This field is for display only . 



Valid values are 1 to 99. 

This field stands for Supplementary number for the budget type that has 

status as open. 

This field is populated when a Budget type is selected from the LOV. 

Voted/Charged This field is mandatory. 



Valid values are V-Voted and C-Charged. 


The Default value is ‘V’ 

This field stands for whether the budget is Voted or Charged. 

Plan Gross Amount This field is optional . 



Valid values are any positive number with two places after the decimal. 

This field stands for the plan amount allocated. The maximum amount 

possible is 99999999999999.99. 

Deduct Recovery Plan amount This field is optional . 




This field stands for the Deduct Recovery Plan amount . The maximum 

amount possible is 99999999999999.99. 

Non Plan Amount This field is optional . 




This field stands for the Non Plan Amount allocated. The maximum 

amount possible is 99999999999999.99. 

Deduct Recovery Non Plan amount This field is optional . 




This field stands for the Deduct Recovery Non Plan amount allocated. 

The maximum amount possible is 99999999999999.99. 

Net amount Plan This field is for display only . 




This field stands for the Net amount Plan. The maximum amount 

possible is 99999999999999 

Net amount Non Plan This field is for display only . 




This field stands for the Net amount non Plan. The maximum amount 

possible is 99999999999999 

54

TaoTla gaàosa emaa]MT yah kovala iDsaPlao xao~ hO. 



yah xao~ TaoTla gaàosa emaa]MT kao dSaa-ta hO AaOr gaàosa Plaana emaa]MT tqaa gaàosa naa^na Plaana emaa]MT ko AMtr kao 

p`diSa-t krta hO. 

AiQaktma raiSa 99999999999999.99 saMBava hO. 

TaoTla iDD@T irkvarI yah kovala iDsaPlao xao~ hO. 


yah xao~ TaoTla iDD@T irkvarI emaa]MT kao dSaa-ta hO AaOr iDD@T irkvarI Plaana emaa]MT tqaa iDD@T 

irkvarI naana Plaana emaa]MT ko AMtr kao dSaa-ta hO. 


naOT TaoTla emaa]MT yah kovala iDsaPlao xao~ hO. 



yah xao~ naOT TaoTla emaa]MT kao dSaa-ta hO AaOr TaoTla gaàosa emaa]MT tqaa TaoTla iDD@T irkvarI ko AMtr kao 

p`diSa-t krta hO. 



k , saik``ya kOsao kroM 


maasTr AaOr bajaT ivavarNaI maoM jaae 

bajaT samarI kao caunaoM 

Apoixat skÌna p`diSa-t hao jaaegaI. 

ALT+M+B+B maonyaU tk phu^Mcanao kI "kI" hO. 

K. kOsao jaaoDoM 

55 

vaYa- ` ijasa ko ilae bajaT samarI kao banaayaa jaa rha hO ` kao ela Aao vaI sao caunaa jaata hO Aqavaa pìvaYT ikyaa jaata hO AaOr ifr gaàMT ivavarNa ka ivaSaoYa $p sao ]llaoK ikyaa jaata hO. 

maojar hOD ` ijasa ko ilae samarI inaQaa-irt kI jaa rhI hO kao pìvaYT ikyaa jaanaa hO. saI ,saI , Aao , tqaa irjana ivavariNayaaoM kao SaaKa ivaSaoYa ApoxaaAaoM ko AaQaar pr pìvaYT ikyaa jaata 

hO. iDpaT-maoMT "C" "H" AaOr "I" ko saMbaMQa maoM Anaudana ko $p maoM ‘N’ AMikt ikyaa jaanaa hO Aqaa-t naagapUr xao~ AaOr Anya ivaBaagaaoM ko Anaudana kao "M" ko $p maoM Aqaa-t\ maumba[- . 

Aagao bajaT kI ivavarNa jaOsao bajaT Ta[p AaOr saPlaImaoMTrI nambar tqaa vaaoiTD caaja- saMkotk kao pìvaYT ikyaa jaata hO. Aagao emaa]MT xao~ kao pìvaYT ikyaa jaa sakta hO. naOT 

emaa]MT xao~ kao emaa]MT ko maanaaoM ko AaQaar pr tqaa iDD@T irkvarI emaa]MT xao~ ko AaQaar pr papulaoT hao jaaegaa. bajaT samarI saUcanaa kao maharaYT/ sarkar Wara jaarI kagajaat 

"epàoipèSana AiQainayama" sao pìvaYT ikyaa jaata hO. 


skÌna maoM jaakr @vaorI maaoD maoM jaae. @vaorI krnao pr ABaI tk pìvaYT ikyaa gayaa saBaI irkaD- p`diSa-t hao jaaegaa. p`yaao@ta [Ar, gaàMT nambar, maojar hOD, iDpaT-maoMT, saI saI Aao tqaa 

irjana pr @vaorI kr sakta hO . naOT emaa]MT Plaana tqaa naOT emaa]MT naana Plaana pr @vaorI kI Anaumait nahIM hO. 


fa[naoMiSayala [Ar, gaàMT nambar, maojar hOD Ta[p [MiDkoTr, vaaoiTD / caaja- [MiDkoTr, saPlaImaoMTrI nambar pr pirvat-na krnao kI Anaumait nahIM hO. Anya xao~aoM maoM pirvat-na ikyaa jaa sakta 

hO. p`yaao@ta maaOjaUda irkaD- pr @vaorI kr sakta hO AaOr ]sa ivaSaoYa irkaD- maoM pirvat-na krta hO. 

(D,) iTPpNaI 

[sa skÌna kao gaàMT ivavarNaI kI ja$rt haotI hO. 

[sa skÌna kao maojar hOD ivavarNa ko maaOjaUd haonao kI ja$rt hO. 

@vaorI kao kovala iDsaPlao xao~ pr hI inaYpaidt nahIM ikyaa jaa sakta jaOsao iDisk`p\Sana, Aa^lTrnaoT iDisk`p\Sana. 

saBaI maamalao maoM irjana ivavarNa kao maaOjaUd haonaa caaihe. 

2 gaàMT iDTolsa 

yah skÌna gaàMT ivavarNa kao ikèT krtI hO AaOr ]saka rKrKava krtI hO.

Total Gross Amount This field is for display only . 



This field stands for the Total Gross amount and displays the difference 

of Gross Plan Amount and Gross Non Plan amount. The maximum 

amount possible is 99999999999999.99 

Total Deduct recovery This field is for display only . 



This field stands for the Total Deduct Recovery amount and displays the 

difference of Deduct Recovery Plan Amount and Deduct Recovery Non 

Plan amount. The maximum amount possible is 99999999999999.99 

Net Total Amount This field is for display only . 



This field stands for the Net Total Amount and displays the difference of 

Total Gross Amount and Total Deduct Recovery amount. The maximum 

amount possible is 99999999999999.99 

How to use 


Open Menu 

Go to Master and budget details. 

Select Budget Summary 


The Menu Access Key is ALT+M+B+B 

b. How to Add 

55 

The year for which the Budget Summary is to be selected from the LOV or entered and then the Grant details are to be 

specified. Next the Major Head for which the Summary is being defined has to be entered. The CCO and the Region 

details are entered based on the branch specific requirements. Grants in respect of Department ‘C’,’H’ and ‘I’ are to be 

marked as ‘N’ i.e. Nagpur region and other department as ‘M’ i.e. Mumbai. Next the details of the Budget have to be 

entered like the Budget Type and Supplementary Number and the Voted Charged indicator. Next the amount fields can 

be entered. The Net amount fields will be populated depending on the values in amount and deduct recovery amount 

fields. The Budget summary information is to be entered from “Appropriation Act” document issued by Government of 

Maharashtra. 


On entering the screen, change to query mode. On executing the query all the records so far entered are displayed. The 

user can query on Year, Grant Number, Major Head, Department, CCO and Region. Query is not allowed on Net amount 

plan and net amount non plan. 


Modification is not allowed on Financial Year, Grant number, Major headType indicator, Voted/Charged indicator, 

Supplementary Number All other fields can be modified. The user queries existing records and modifies a particular 

record. 

e. Remarks 

This screen requires the existence of Grant details. 

This screen requires the existence of Major head details. 

Query cannot be executed on display only fields like Description, Alternate Description. 

In all cases Region Details should exist . 

2. Grant Details 

This screen creates and maintains Grants details.

]_oSya 


nae gaàMT nambar ivavarNa kao jaaoDnaa. 

maaOjaUda gaàMT nambar ivavarNa maoM pirvat-na krnaa. 

maaOjaUda gaàMT nambar kao imaTanaa. 

maaOjaUda gaàMT nambar ka Avalaaokna krnaa. 

saMBaavaI pirsaMpi

Purpose 


Add new grant number details 

Modify existing grant numbers 

Delete existing Grant number 

View existing Grant numbers 


Department Details should be present 

Screen Layout 


Grant Details 


Financial year This field is mandatory. 

This field is numeric. 

The length of the field is 4(Fixed). 

Valid Range is from 1900 to 2100. 

This field is used to enter financial year for which the grant numbers are 

allocated as per the budget. 

It should be among the financial years that are open. When a Year is 

selected from the LOV the year +1 is automatically displayed. 

Grant Number This field is mandatory. 



It accepts only capital alphabets and digits. Special characters, embedded 

spaces, decimal values are not acceptable. Small alphabets are also 

converted to capital alphabet and are accepted. 

It should be unique with Financial year. 

It is the allocated grant number as per the budget of the current financial 

year. 

Description This field is optional. 



Displayed for the same grant number for the previous year, the user can 

change. 

It is the description of allotted Grant Number. 

56

Aa^laTrnaoT gaàMT nambar yah Ainavaaya- xao~ haO. 



gat vaYa- ko ]saI gaàMT nambar ko ilae p`diSa-t. 

[sao fa[-naoMiSayala [Ar ko saaqa ivaiSaYT $p sao haonaa caaihe. 

[sa xao~ ka p`yaaoga vaOkilpk gaàMT nambar kao pìvaYT krnao ko ilae ikyaa jaata hO. paMca saM#yaaAaoM kao 

BaivaYya maoM nae ga`MaT ko Aanao ko vajah sao nayaI saM#yaaAaoM kao inaQaa-irt krnao ko ilae maaOjaUda ga`MaT ko baIca maoM 

Alaga sao rKa gayaa hO. vaOkilpk gaàMT saM#yaa jaao phlao hI sao inaQaa-irt hO na[- saM#yaaAaoM kao inaQaa-irt krnao 

sao pUva- maaOjaUda saM#yaaAaoM kao caOk krnao ko ilae Alaga sao fa[la maoM ]plabQa hO. 

laasT [Ar gaàMT nambar yah vaOkilpk xao~ haO. 



gat vaYa- kI gaàMT nambar ko tdnau$p saMbaMQa gaàMT nambar. ela Aao vaI ]plabQa hO. 

yaid ela Aao vaI ko pasa kao[- maana nahI hO tao ifr yah laasT yaIAr kI saM#yaa kovala NULL kao 

svaIkar krtI hO. ( yaid yah ipClao vaYa- sao maaOjaUd hO tao yah baa[- iDfalT vat-maana iva%tIya vaYa- ko ilae 

ga`MaT nambar hao jaaegaa). 

[sa xao~ ka p`yaaoga gat vaYa- ko gaàMT nambar kao pìvaYT krnao ko ilae ikyaa jaata hO. 

iDpaT-maoMT Aa[- DI yah Ainavaaya- xao~ haO. 



ela Aao vaI ijasa ko pasa iDpaT-maoMT tqaa tdnau$p ga`MaT nambar ka ivavarNa ( gat vaYa- ko ]saI gaàMT nambar ko 

ilae iDpa-TmaoMT kao p`diSa-t ikyaa jaata hO. ) [sa xao~ ka Anau$p gaàMT ko ilae iDpa-TmaoMT kao pìvaYT 

krnao ko ilae p`yaaoga ikyaa jaata hO. 

iDpaT-maoMT iDisk`p\Sana yah xao~ kovala iDsaPlao xao~ hO. 



jaba iDpaT-maoMT Aa[- DI kao pìvaYT kr idyaa jaata hO tao yah p`diSa-t hao jaaegaa. ( gat vaYa- ko ]saI gaàMT 

nambar ko ilae p`diSa-t ) 

yah pìvaYT iDpaT-maoMT Aa[- DI ko iDpaT-maoMT ka ivavarNa hO. 


k. saik`ya kOsao kroM 


maasTr maonyaU kao KaolaoM 

bajaT iDTolsa kao caunaoM 

bajaT gaàMT kao caunaoM 

AalT +ema +baI +Aar maonyaU tk phu^Mcanao kI "kI" hO. 

K. kOsao jaaoDoM 

57 

"epàoip`yaoSana e@T" sao fa[-naoMiSayala [Ar, gaàMT nambar kao pìvaYT ikyaa jaanaa caaihe . yaid pUva- vaYa- ko ilae BaI gaàMT nambar maaOjaUd hO tao iDfalT sao gaàMT iDisk`p\Sana, AalTrnaoT 

gaàMT nambar, gat vaYa- ka gaàMT nambar, iDpaT-maoMT Aa[- DI, iDpa-TmaoMT iDisk`p\Sana p`diSa-t hao jaaegaa. [na saBaI maanaaoM kao pirvait-t ikyaa jaa sakta hO. yaid gaàMT nambar maaOjaUda nahI hO 

tao [na xao~aoM kao pìvaYT ikyaa jaanaa caaihe. 

ga. @vaorI kOsao kroM 

fama- Kaolakr @vaorI maaoD maoM jaae. @vaorI krnao pr ABaI tk saBaI gaàMT nambar ka ivavarNa p`diSa-t hao jaaegaa. @vaorI iksaI BaI xao~ pr kI jaa saktI hO tqaa tdnau$p gaàMT nambar 

ivavarNa p`diSa-t hao jaaegaa. 

Ga. pirvat-na kOsao kroM 

gaàMT nambar iDTolsa kI @vaorI ]sako baad inamnailaiKt fIlDaoM maoM pirvat-na ikyaa jaa sakta hO. 

gaàMT kI iDisk`p\Sana 

vaOkilpk BaaYaa maoM gaàMT kI iDisk`p\Sana 

gat vaYa- kI gaàMT saM#yaa 

iDpaT-maoMT Aa[- DI

Alternate Grant Number This field is mandatory. 



Displayed for the same grant number for the previous year. 

It should be unique with Financial Year. 

This field is used to enter alternate grant number. Five numbers have been 

kept spare in between existing grant to allot new numbers in case of arrival 

of new grants in future. The alternate grant numbers already allotted are 

available in separate file to check up the existing numbers before allotting 

new numbers. 

Last Year Grant Number This field is optional. 



LOV is available which has last year’s grant numbers associated with the 

corresponding grant number. If this LOV contains no values then Last Year 

grant number accepts only NULL(By default it will be the grant number for 

the current financial year, if it is present for last year) 

This field is used to enter last year’s grant number. 

Department Id This field is mandatory. 



LOV is available which has department and its descriptions for the 

corresponding grant number. 

(By default Department is displayed for the same grant number for the 

previous year) 

This field is used to enter the department for the corresponding grant. 

Department Description This field is display only. 



It will be displayed when Department Id is entered.(Displayed for the same 

grant number for the previous year). 

It is the description of Department for entered Department Id . 

How to use 


Open Menu 

Open Master Menu 

Select Budget Details 

Select Budget Grants 

The access key is ALT M+B+R. 

b. How to Add 

57 

Financial Year, Grant number should be entered from the document called “Appropriation Act”. If the grant number exists 

for the previous year also then the grant description, alternate grant number, last year’s grant number, department Id, 

department description will be displayed by default. All these values can be changed. If the grant number do not exist, 

these fields should be entered. 


Upon entering the form, change to Query mode. On executing the Query, all the existing grant number details will be 

displayed. Query can be done on any field and the corresponding grant number details will be displayed. 


The following fields can be modified after querying the grant number details 

Description of the grant 

Description of the grant in alternate language 

Last year’s grant number 

Department Id

D,. kOsa imaTaeM 

imaTanao sao pUva- gaàMT naMbar ivavarNa pr @vaorI kI jaatI hO. bajaT saaraMSa maoM jaao gaàMT naMbar inaQaa-irt nahIM ike gae hO kovala ]nhoM imaTayaa jaa sakta hO. 

ca , iTPpNaI 

58 

laasT [Ar gaàMT nambar ek vaOkilpk xao~ hO. [sa maoM maanaaoM kI saUcaI hO AaOr pìvaYT ike gae gat iva%tIya vaYa- ko gaa`MT nambar hOM. yaid [sa saUcaI maoM kao[- maana nahIM hO 

tao laasT [yar gaàMT nambar kovala NULL kao svaIkar krta hO. p`qama irkaD- ko ilae p`yaao@ta jaao laasT [Ar gaàMT nambar pìvaYT krta hO yah NULL hao jaaegaa. 

3 , bajaT DaTa 

yah skÌna bajaT DaTa kao ikèT krtI hO va rKrKava krtI hO. bajaT DaTa kao bajaT Anaumaana (vha[T bauk) sao pìvaYT ikyaa jaata hO. 

]_oSya 


bajaT Ta[p Aaoirjanala, saPlaImaoMTrI, vaaoT Aa^na eka]MT, Taokna gaàMT tqaa irisaT ko ilae nae bajaT ivavarNa kao jaaoDnaa. 

maaOjaUda bajaT ivavarNa maoM pirvat-na krnaa. 

bajaT ivavarNa maoM @vaorI krnaa 

bajaT ivavarNa kao imaTanaa. 

saMBaavaI pirsaMpi


58 

Grant number details have to be queried before deleting. Grant numbers, which are not defined in the budget summary, 

can only be deleted. 

f. Remarks 

Last Year Grant Number is an optional field. It contains a list of values, which contains the grant numbers of the 

Previous Financial year, which was entered. If this list contains no values then Last Year grant number accepts 

only NULL. For the first record, which the user enters Last year Grant number, will be NULL. 

3. Budget Data 

This screen creates and maintains Budget Data. The budget data is entered from Budget estimates(White Book). 

Purpose 


Add new budget details for the budget types original, supplementary, Vote on account, Token grant and 

Receipts. 

Modify existing budget details. 

Query Budget details. 

Delete Budget details. 


The Major Head data should be available. 

Grant details should have been defined. 

Budget Summary details should be available for the Major Head and Grant for the Current year. 

Screen Layout 


Classifications 


Year This field is mandatory. 



LOV is available which displays all the Years that are open. 

When the Year is entered the year +1 is automatically displayed.

irisaT caOk baa@sa jaba caOk baa^@sa kI jaa^ca kI jaatI hO tao yah dSaa-ta hO ik irisaT ko p`kar ka bajaT ivavarNa hO. caok 

baa^@sa kI jaa^Mca krnao pr gaàMT nambar 0000 tk iDfalT hao jaaegaa AaOr yah naoivagaobala nahIM haogaa. 

irisaT ko maamalao mao maojar hOD ko ilae vaOQamaana rovaonyaU irisaT hOD\sa haogaa. bajaT AaMkDaoM kao naoivagaoT krnao 

pr xao~ p`kar, vaaoToD / caaja-, bajaT DaTa maoM saPlaImaoMTrI nambar E, N , O , k`maSa: inaid-YT ikyaa jaaegaa 

evaM iDsaPlaoebala hao jaaegaa E - Receipts, N - None , O - Zero 

jaba caOk baa^@sa kI jaaMca nahI kI jaatI hO tao Ta[p vaaToD / caaja-, saPlaImaoMTrI nambar kao bajaT Ta[p ko 

Anausaar maana jaao vat-maana maoM p`diSa-t hao rha hO , inaQaa-irt ikyaa jaaegaa. jaba caOk baa@sa kI jaaMca nahIM 

kI hO vaOQa maojar hOD e@sapOMiDcar hOD paT- -I ka Baaga haota hO. 

gaàMT nambar jaba caOk irisaT baa^@sa kI jaa^ca nahI kI jaatI hO tba p`yaao@ta enTrobala tqaa irisaT ko maamalao mao yah xao~ 

kovala iDsaPlao ko yaaogya haota hO. 



jaba caOk irisaT baa^@sa kI jaa^ca kI jaatI hO tao [sa xao~ ka iDfalT maana 0000 haota hO. 


yah xao~ gaàMT kao saMbaaoiQat krta hO ijasa ko ilae bajaT DaTa kao pìvaYT ikyaa gayaa hO. 

gaàMT iDisk`p\Sana yah kovala iDsaPlao xao~ hO. 



yaha^M pìvaYT ike gae gaàMT ko ivavarNa kao p`diSa-t ikyaa jaaegaa. 

59 

kà^sa rOfroMsa kaoD yah vaOkilpk xao~ hO. 



vaOQa Axar AMk AaOr vaNa- hO. 

maojar hOD yah Ainavaaya- xao~ hO. 

yah AMkIya xao~ hO. 


jaba irisaT baa^@sa kI jaa^Mca kI jaatI hO tao vaOQamaana saM#yaae 0020 AaOr 1999 ko baIca haotI hO. 

jaba irisaT baa^@sa kI jaaM^ca nahIM kI jaatI hO tao vaOQamaana saM#yaae 2000 AaOr 3999 ko baIca haotI hO. 


[sa xao~ pr @vaorI kI Anaumait hO. 

maojar hOD iDisk`p\Sana yah kovala iDsaPlao xao~ hO. 



yah xao~ AMgaòjaI mao maojar hOD iDisk`p\Sana kao p`diSa-t krta hO. [sa xao~ pr @vaorI kI Anaumait nahIM hO. 




vaOQa maana 00 AaOr 99 hO. 


[sa xao~ pr @vaorI krnao kI Anaumait hO. 

saba maojar hOD iDisk`p\Sana yah kovala iDsaPlao xao~ hO. 



yah xao~ AMgaòjaI mao saba maojar hOD iDisk`p\Sana dota hO. 





vaOQa maana saM#yaae 001 AaOr 999 ko baIca hO. 


[sa xao~ maoM p`vaoSa sao pUva- saba maojar hOD kao AvaSya pìvaYT ikyaa jaanaa caaihe. 

maa[nar hOD iDisk`p\Sana yah kovala iDsaPlao xao~ hO. 



yah xao~ AMgaòjaI mao maa[nar hOD iDisk`p\Sana dota hO. [sa xao~ pr @vaorI krnao kI Anaumait nahIM hO.

Receipts check box When the check box is checked, it indicates that the budget detail is of type 

‘Receipt’. On checking the check box, the Grant number will be defaulted to 

0000 and will not be navigable. The valid value for Major Head in the case of 

Receipts will be only Revenue Receipt heads. On navigating to the budget 

data, the fields type, Voted/Charged, Supplementary number in the Budget 

data will be assigned E, N, O respectively and will be disabled. 

E – Receipts, N – None, O – Zero. 

When the check box is not checked, type, Voted/Charged, Supplementary 

number will be assigned the values according to the Budget type that is 

currently open. The valid Major Heads when the check box not checked are 

Part 1 Expenditure heads. 

Grant Number This field is display only in the case of receipts and user enterable when the 

receipts check box is not checked. 


The Length of the field is 8. 

The field has a default value 0000 when the receipts check box is checked. 


This field represents the grant for which the Budget Data is entered. 

Grant Description This field is display Only. 



Description for the Grant entered will be displayed here. 

Cross Reference Code 

59 

This field is optional. 



Valid characters are digits and alphabets. 




When the Receipts box is checked the valid values are from 0020 and 1999 

When the Receipts box is not checked the valid values are 

Numbers between 2000 and 3999. 


Querying is allowed on this field. 

Major Head Description This field is display Only. 



This field gives the Major Head Description in English. Query is not allowed 





Valid values are from 00 to 99 

LOV is provided. 


Sub Major Head Description This field is display Only. 





Minor Head This field is optional 





Sub Major Head must be entered before entering this field. 

Minor Head Description This field is display Only. 



This field gives the Minor Head Description in English. Query is not allowed 

on this field.

skIma yah vaOkilpk xao~ hO. 



vaOQa maana A AaOr Z ko baIca hO. 

[sa xao~ kao pìvaYT krnao sao pUva- maa[nar hOD kao pìvaYT krnaa caaihe. 



[sa ela Aao vaI kao skIma / gaùp saba hOD skÌna ( maonyaU ekaM]iTMga sT/kcar maona - skIma / gaùp saba hOD ) maoM 

pìvaYT ikyaa jaaegaa. 

skIma iDisk`p\Sana yah kovala iDsaPlao xao~ hO. 



gaùp saba hOD yah vaOkilpk xao~ hO. 



vaOQa maana A AaOr Z ko baIca hO. 



gaùp saba hOD iDisk`p\Sana yah kovala iDsaPlao xao~ hO. 

yah xao~ vaNaa-AMkIya hO. 


yah xao~ gaùp saba hOD ko saMbaMQa maoM ivavarNa kao ina$ipt krta hO. 

saba hOD yah xao~ vaNaa-AMkIya hO. 


vaOQa maana kovala saM#yaaeM AaOr vaNa- hO. 

[sa xao~ kao pìvaYT krnao sao pUva- maa[nar hOD kao AvaSya pìvaYT krnaa caaihe. [sa xao~ pr @vaorI kI 

Anaumait hO. 

saba hOD iDisk`p\Sana yah vaOkilpk xao~ hO. 



yah xao~ AMgaòjaI maoM saba hOD iDisk`p\Sana kao ina$ipt krta hO. 

eilayaasa saba hOD yah vaOkilpk xao~ hO. 



[sa xao~ ko ilae AMk AaOr vaNa- vaOQa Axar hO. 

[sa xao~ kao pìvaYT krnao sao pUva- maojar hOD sao saba hOD tk pUro vagaI-krNa kao pìvaYT krnaa caaihe. 


yah xao~ AMkIya hO. 

[sa xao~ kI lambaa[- 3 hO prMtu yah kayaa-laya 2 AMkao ka hI p`yaaoga kr rha hO. 

vaOQa maana saM#yaae kovala 00 sao 99 hO. 

[sa xao~ kao pìvaYT krnao sao pUva- maa[nar hOD, saba hOD, iDTolD hOD kao AvaSya pìvaYT krnaa caaihe. 


iDTolD hOD iDisk`p\Sana jaba iDTolD hOD kao pìvaYT ikyaa jaae tao yah Ainavaaya- xao~ hO Anyaqaa yah vaOkilpk xao~ hO. 

yah xao~ vaNaa-AMkIya hO. [sa xao~ kI lambaa[- 400 vaNa- hO. 

yah xao~ AMgaòjaI maoM iDTolD hOD iDisk`p\Sana dota hO. 

Aa^ba\jao@T hOD yah vaOkilpk xao~ hO. 


[sa xao~ kI lambaa[- 3 hO prMtu yah kayaa-laya kovala 2 AMkao ka p`yaaoga krta hO. 

vaOQa maana saM#yaae kovala 00 sao 99 hO. 

[sa xao~ kao pìvaYT krnao sao pUva- saba hOD iDTolD hOD kao AvaSya pìvaYT krnaa caaihe. 


Aa^ba\jao@T hOD iDisk`p\Sana yah vaOkilpk xao~ hO. 

yah xao~ vaNaa-AMkIya hO. [sa xao~ kI lambaa[- 400 vaNa- hO. 

yah xao~ AMgaòjaI maMo Aa^ba\jao@T hOD iDisk`p\Sana dSaa-ta hO. 

60

Scheme This field is optional. 



The Valid values are between A and Z 

Minor Head should be entered before entering this field. Query is allowed on 

this field. 

LOV is available. The values for this LOV is to be entered in Scheme/Group 

Sub Head Screen (Menu – Accounting Structure Main –Scheme/Group Sub 

head). 

60 

Scheme Description This field is display only. 



Group Sub Head 

This field is optional. 



The Valid values are between A and Z 

Minor Head should be entered before entering this field. Query is allowed on 

this field. 

Group Sub Head Description This field is optional. 



This field represents the description for the Group Sub Head. 

Sub Head This field is alphanumeric 

The length of this field is 3 characters. 

Valid values are numbers and alphabets only. 

Minor Head must be entered before entering this field. Querying is allowed 


Sub Head Description This field is optional 



This field represents the Sub Head Description in English. 

Alias Sub Head 

Detailed Head 

This field is optional 



Digits and alphabets are valid characters for this field. The entire 

classification from Major Head to Sub Head should be entered before 

entering this field. 



The length of this field is 3 but this office is using 2 digits only. 

Valid values are numbers from 00 to 99 only. 

Minor Head, Sub Head, Detailed Head must be entered before entering this 

field. Querying is allowed on this field. 

Detailed Head Description This field is mandatory when detailed head is entered else it is optional 



This field gives the Detailed Head Description in English. 

Object Head 



The length of this field is 3 but this office is using 2 digits only. 


Sub Head, Detailed Head must be entered before entering this field. 


Object Head Description This field is optional 



This field represents the Object Head Description in English.

irpaoiTM-ga laovala [MiDkoTr yah vaOkilpk xao~ hO. 


[sa xao~ kI lambaa[- 1 hO . 

vaOQa maana S,D hO. 


yah irpaoiT-Mga laovala dSaa-ta hO jaao S - saba iDTolD hOD laovala Aqavaa D - iDTolD hOD laovala kao dSaa-ta hO. 

yah saMkotk tba hI Anaobala haota hO jaba @laaisaifkoSana Aa^bajao@T hOD / saba iDTolD hOD str tk hao. 

vaOilaD / [na vaOilaD FlaOga yah Ainavaaya- xao~ hO. 

yah vaNaa-%mak xao~ hO. 


vaOQa maana 'V' - vaOilaD , 'N' naa^T vaOilaD hO 

iDfalT maana 'V' hO. 

[sa maana kao kovala N maoM tBaI badlaa jaa sakta hO jaba vagaI-krNa kao AVtna ikyaa jaa rha hao prntu [sao pìvaYT 

krnao ko daOrana nahI. 

pIiryaaoiDkla eDjasTmaoMT [MiDkoTr yah vaOkilpk xao~ hO. 



vaOQa maana Y - Yes 

N - No hO 


iDfalT maana N - No hO. 

irkvarI hOD yah kovala iDsaPlao xao~ hO,. 



vaOQa maana R = irkvarI hOD 

N = naa^na irkvarI hOD hO 

iDfalT maana N hO. 

yah saMkotk iDsebalD hO, @yaaoik vahI @laaisaifkoSana irkvarI / naa^na irkvarI hao saktI hO. 

bajaT DaTa 

xao~ 

ivavarNaI 

Ta[p yah Ainavaaya- xao~ hO. 



vaOQa maana inamnailaiKt hO O - Aaoirjanala 

V - vaaoT Aa^na eka]MT 

S - saPlaImaoMTrI 

T - Taokna ga`MaT 

E - irisaT 


yah xao~ bajaT AabaMTna ko p`kar kI phcaana krtI hO. 

yaid irisaT caOk baa^@sa kI jaa^ca kI jaatI hO tao ifr papulaoT bajaT saMkotk ka maana "E" hao jaaegaa. 

Anyaqaa yah bajaT isqait ivavarNa ko saaqa bajaT Ta[p haonaI caaihe jaao ik pìvaYT ike gae vaYa- ko ilae Aaopna 

hO. 

vaaooToD / caaja- [MiDkoTr yah Ainavaaya- xao~ hO. 



vaOQa maana hO : - V - vaaooToD Voted 

C - caaja- Charged 

N - nana None 


yaid O, V, S , Aqavaa T maoM sao ek Ta[p xao~ maoM maana hO tao ifr [sa xao~ kao V-Voted Aqavaa 

C-Charged haonaa caaihe. yaid N-None pìvaYT nahI kI ga[- hO ~uiT saMdoSa p`diSa-t hao jaata hO. 

yaid irisaT caOk baa^@sa kI jaaMca kI ga[- hO tao ifr [sa xao~ maoM "N" papulaoT hao jaaegaa AaOr vah pìvaiYT yaaogya 

nahIM hO. 

saPlaImaoMTrI nambar yah kovala iDsaPlao xao~ hO,. 


vaOQa maana 1 AaOr 99 ko baIca hO. 

jaba bajaT Ta[p kao pìvaYT ikyaa jaata hO tao yah xao~ papulaoT hao jaaegaa. 

yaid irisaT caOk baa^@sa kI jaaMca kI ga[- hO tao ifr [sa xao~ maoM "O" papulaoT hao jaaegaa tqaa yah pìvaiYT yaaogya 

nahIM hO. 

61

Reporting Level Indicator This field is optional. 



Valid values are S, D. 


This indicates the reporting level is S-Sub detailed Head level or D-Detailed 

Head level. This indicator is enabled only if the classification is up to Object 

Head /Sub Detailed Head level. 

Valid / Invalid Flag This field is mandatory. 



Valid values are ‘V’ – valid , ‘N’ – not valid 

The default value is ‘V’. This value can be changed to N only when updating 

a classification but not while entering it. 

61 

Periodical Adjustment Indicator This field is optional. 



Valid values are Y – Yes 

N - No 


Default value is ‘N’ - No 

Recovery Head This field is display Only. 



Valid values are R = Recovery Head, 

N = Non Recovery Head 

Default Value is N. 

This indicator is disabled, as the same classification can be recovery/Nonrecovery. 

Budget Data 


Type This field is mandatory field. 



The valid values are O-Original, 

V-Vote on Account, 

S- Supplementary, 

T- Token Grant, 

E- Receipts. 


This field identifies the type of Budget allocation. If the Receipts check box 

is checked then the value of Budget indicator populated will be E, else it 

should be the Budget Type from the budget status details with the budget 

type which is open for the year entered. 

Voted/Charged Indicator This field is mandatory. 



The valid values are V-Voted, 

C- Charged, 

N- None 


If the value in type field is one of O, V, S or T then this field should be V- 

Voted or C-Charged. If N-None is entered then error message is displayed. 

If the Receipt check box is checked then N will be populated in this field 

and is not enterable. 

Supplementary Number This field is display only. 


The valid values are between 1 and 99. This field will be populated when a 

Budget Type is entered. 

If the Receipt check box is checked then 0 will be populated in this field and 

is not enterable.

kaoDla vaayalaoSana FlaOga yah iDsaPlao xao~ hO,. 




iDfalT maana N hO. 

saaosa- Aa^f DaTa [MiDkoTr yah kovala iDsaPlao xao~ hO,. 



vaOQa maana E - Electronics 

M - Manual hO. 

iDfalT maana M hO. 

yah xao~ ]sa Ta[p kao ina$ipt krta hO ijasa maoM AaMkDo pàPt ike jaato hO. 

p`paoSa-naoT maMqa yah Ainavaaya- xao~ hO. 



yah xao~ bajaT AaMbaTna ike jaanao ko pScaat\ vat-maana iva%tIya vaYa- maoM SaoYa mahInaao kI saM#yaa kao dSaa-ta hO. 

(ApÒla kao 1 ma[- kao 2 tqaa maaca- kao 12 ko $p maoM ilayaa jaaegaa.) 

62 

Plaana bajaiTD emaaM]MT yah vaOkilpk xao~ hO. 



vaOQa maana 0 sao 9,99,99,99,99,99,999 hOM. 

irisaT caOk baa^@sa kI jaaMca kI ga[- - yah xao~ p`diSa-t nahI ikyaa gayaa hO. 

irisaT caOk baa^@sa kI jaaMca nahIM kI ga[- - yah xao~ pìvaiYT yaaogya hO. 

naa^na Plaana bajaiTD emaaM]MT yah vaOkilpk xao~ hO. 




irisaT caOk baa^@sa kI jaaMca kI ga[- hO - yah xao~ p`diSa-t nahIM ikyaa gayaa hO. 

irisaT caOk baa^@sa kI jaaMca nahIM kI ga[- - yah xao~ pìvaiYT yaaogya hO. 

iDD@T irkvarI Plaana yah vaOkilpk xao~ hO. 




iDD@T irkvarI naana Plaana yah vaOkilpk xao~ hO. 




irisaT caOk baa^@sa kI jaaMca kI ga[- - yah xao~ p`diSa-t nahI ikyaa gayaa hO. 

irisaT caOk baa^@sa kI jaaMMca nahI kI ga[- - yah xao~ pìvaiYT yaaogya hO AaOr bajaT samarI maoM pìvaYT AaMkDaoM ko 

AaQaar pr hO. 

irisaT caOk baa^@sa kI jaaMca kI ga[- - yah xao~ p`diSa-t nahI hO. 

irisaT caOk baa^@sa kI jaaMca nahI kI ga[- - yah xao~ pìvaiYT yaaogya hO AaOr bajaT samarI maoM pìvaYT AaMkDaoM ko 

AaQaar pr hO. 

saOnT/la Saoyar maoM % yah vaOkilpk xao~ hO. 


[sa xao~ kI lambaa[- 5 hO ijasamaoM dao dSamalava Saaimala hO. 

vaOQamaana 0 sao 100.00 ko baIca hO. 

yah xao~ AaMbaTna maoM saOnTr ko pìtSat Saoyar kao ina$ipt krta hO.

62 

Codal Violation Flag This field is display only. 




Default value is N. 

Source of Data Indicator This field is display only. 



Valid values are E-Electronic, 

M-Manual 

Default value is M. 

This field represents the type in which the data is received. 

Proportionate Month This field is mandatory. 


Valid values are from 1 to 12. 

This field represents the number of months remaining in the current 

financial year after the Budget allocation was made. (Taking April as 1, May 

as 2, and March as 12.) 

Plan Budgeted Amount This field is optional. 



Valid values are from 0 to 9,99,99,99,99,99,999 

Receipts check box checked - This field is not displayed. 

Receipts check box not checked - This field is enterable. 

Non Plan Budgeted Amount This field is optional. 





Receipts check box not checked - This field is enterable. 

Deduct Recovery Plan This field is optional. 



Valid values are from 0 to 9,99,99,99,99,99,999. 


Receipts check box not checked – This field is enterable 

based on the data 

entered in the Budget 

Summary. 

Deduct Recovery Non Plan This field is optional. 





Receipts check box not checked – This field is enterable 

Based on the data 

Entered in the Budget 

Summary. 

Central Share in % This field is optional. 


The length of this field is 5 including two decimals 

Valid values are between 0 and 100.00 This field represents the percentage 

share of center in the allocation.

puSa baTna - 

ga`ànT\sa 

maojar hOD\sa 

saba maojar hODsa\ 

maa[nar hOD\sa 

saba hODsa\ 




maasTr kao caunaoM 

bajaT kao caunaoM 

bajaT DaTa kao caunaoM 

AalT +ema +baI +DI maonyaU tk phu^Mcanao kI "kI" hO. 


63 

puSa baTna ivaiBanna straoM pr knT/aola TaoTla jaao bajaT samarI maoM haota hO sao tulanaa krnao pr bajaiTya raiSa kao doKnao 

ko ilae hOM . 

bajaT DaTa kao bajaT Aaklana (vha[T bauk) sao pìvaYT ikyaa jaata hO. skÌna maMo p`vaoSa krnao pr vat-maana iva%tIya vaYa- kao pìvaYT kroM . jaba irisaT caok baa^@sa\ kI jaaMca kI jaatI 

hO gaànT pr iDfalT 0, hao jaaegaa tqaa maojar hOD kao rovaonyaU irisaT hOD haonaa caaihe. Ta[p, vaaoiTD / caaja-\D, saPlaImaoMTrI nambaraoM kao BaI E, N ,O pr iDfalT haonaa caaihe. 

jaba irisaT caOk baa@sa kI jaaMca nahIM kI ga[- tao Aap saBaI ivavarNa kao pìvaYT kr sakto hO. jaba gaùp saba hOD, saba hOD, iDTolD hOD kao pìvaYT ikyaa jaata hO AaOr yaid ]saI trh 

ka saimmaEaNa phlao hI sao maaOjaUd hO tao ivavarNa papulaoT hao jaaegaa. iksaI BaI laaoAr Tayar hOD\sa kao pìvaYT krnao sao phlao hayar Tayar hOD\sa kao pìvaYT krnaa caaihe. 


skÌna maoM pìvaYT krnao ko pScaat\ @vaorI maaoD maoM jaae. irisaT, Ta[p xao~ @vaorI krnao yaaogya nahIM hOM. 


]na saBaI ivavarNa kao iDsaPlao krnao ko ilae @vaorI kI jaatI hO ijanhoM pirvait-t ikyaa jaata hO. iDsaPlao krnao pr skÌna pr p`diSa-t kuC xao~aoM maoM pirvat-na ikyaa jaa sakta hO, jaOsao 

kà^sa rofroMsa kaoD, eilayaasa saba hOD,, irpaoiT-Mga laovala, ipiryaaoiDkla eDjasTmaoMT FlaOga. bajaT iDTolsa ko emaa]MT xao~ kao pirvait-t ikyaa jaa sakta hO. 

(D,) kOsao imaTaeM 

@vaorI kao ]na saBaI ivavarNaaoM kao p`diSa-t krnao ko ilae ikyaa jaata hO ijanhoM imaTayaa jaanaa hO. yaid bajaT DaTa ka p`yaaoga rIepàoipèSana ko ilae ikyaa jaata hO tao DI DI Aao bajaT 

DaTa, inaiQa inaga-mana AaMkDaoM kao imaTayaa nahI jaa sakta hO. 

(ca) iTPpNaI 

]sa maojar hOD ijasa ko ilae bajaT AaMkDaoM kao pìvaYT ikyaa jaa rha h,O kao maaOjaUd rhnaa caaihe. 

gaànT ivavarNa kao inaQaa-irt ikyaa jaanaa caaihe. 

kovala ]sa bajaT Ta[p kao pìvaYT ikyaa jaa sakta hO jaao ik vat-maana iva%tIya vaYa- ko ilae Aaopna hO. 

4 , bajaT ir - eopàoipèSana 

yah skÌna ir - eopàoipèSana, saronDr tqaa irvaaokoSana ko ilae ivavarNa ga`hNa krtI hO. 

]_oSya 

[sa skÌna ka p`yaaoga jaaoDnao, pirvat-na krnao, @vaorI krnao evaM imaTanao ko ilae ikyaa jaata hO 

i ir-eopàoipèSana ivavarNa 

i i saronDr ivavarNa tqaa 

i i i irvaaokoSana ivavarNa 

saMBaavaI pirsaMpi

Push Buttons – 

Grants 

Major Heads 

Sub Major Heads 

Minor Heads 

Sub Heads 

How to use 


Open Menu 


Select Budget 

Select Budget Data 

Menu Access Key : ALT+M+B+D 

b. How to Add 

63 

Push Buttons are provided to see the Budgeted amounts on line at various 

levels compared with control total which is available in Budget Summary. 

The budget data is entered from the Budget estimates (White Book). On entering the screen, enter the current financial 

year. When the receipts check box is checked, the grant will be defaulted to 0 and Major Head should be a Revenue 

Receipt Head. Also the fields Type, Voted/Charged, Supplementary number are defaulted to E, N, 0. When receipt check 

box is not checked you can enter all the details. 

When Group Sub Head, Sub Head, Detailed Head are entered, if the same combination is already present, the 

descriptions will be populated. Before entering any lower Tier Heads, the Higher Tier heads should be entered. 


On entering the screen, change to query mode. The fields Receipts, Type are not queryable. 


A query is executed to display all details that have to be modified. On display, modifications can be done to only some 

fields on the screen such as Cross reference Code, Alias Sub Head, Reporting Level, Periodical Adjustment flag can be 

modified. 

The amount fields of the Budget Details can be modified. 


A query is executed to display all details that have to be deleted. 

If the budget data is used for re-appropriations, DDO Budget data, Release of Funds then the data cannot be deleted. 

f. Remarks 

The Major Head, for which the budget data is being entered, should exist. 

Grant details should have been defined. 

Only the Budget type that is Open for the current financial can be entered. 

4. Budget Re-appropriations 

This screen captures the details for Re-appropriations, Surrender and Revocation. 

Purpose 

This Screen can be used to add, modify, query, delete - 

i. Re - Appropriation details 

ii. Surrender details and 

iii. Revocation details 


Budget provisions for the classification should be available. 

The budget status should be closed for the financial year.


[sa skÌna kao mau#yat: rI - eopàoipèSana ko ilae p`yaaoga maoM laayaa jaata hO. 

xao~ ivavarNa 

sarkarI AadoSa ivavarNa 

xao~ 

ivavarNa 

vaYa- yah Ainavaaya- xao~ hO. 



saBaI vaYaao-M ko ilae ela Aao vaI ]plabQa hO ijasa ko ilae bajaT sToTsa maMo maUla bajaT @laaosa sToTsa ka hO. 




[sa xao~ ko ilae ela Aao vaI ]plabQa hO . 

xao~ ko ilae vaOQamaana R, D, C hOM. 

R - rI - eopàoipèSana 

D - saronDr 

C - irvaaokoSana 

yah Ta[p sarkarI AadoSa ivavarNa ko AiQaga`hNa kao ina$ipt krta hO. 

gaàMT nambar yah Ainavaaya- xao~ hO. 



pìvaYT ikyao gae iva%tIya vaYa- ko saBaI gaàMTaoM kao dSaa-nao ko ilae ela Aao vaI ]plabQa hO . 

vaaoiTD / caaja-\D yah Ainavaaya- xao~ hO. 



vaOQamaana V - Voted AaOr C - Charged hOM. 

ela Aao vaI ]plabQa hO . 

Anaupaitk maah yah Ainavaaya- xao~ hO. 



[sa xao~ kI roMja 01 sao 12 hO. 

laona dona ko pScaat vaOQa rhnao tk maahaoM kI saM#yaa . 

sarkarI AadoSa saM#yaa yah Ainavaaya- xao~ hO. 



yah xao~ saroMDr, irvaaokoSana AaOr eopàoipèSana ko ilae sarkarI AadoSa saM#yaa kao p`diSa-t krta hO. yah 

ek Ainavaaya- xao~ hO AaOr [sao hr baar idyao hue sarkarI AadoSa ivavarNa kao pìvaYT krnaa haota hO. 

64

Screen Layout 

This screen is mainly utilized for Re-appropriation. 


GO Details 


Year This field is mandatory 



LOV is available showing all the years for which the Original Budgets 

are of close status in the Budget Status 

Type This is a mandatory field. 




Valid values for the field are R,D,C 

R – Re Appropriation 

D – Surrender 

C – Revocation 

This represents the Type GO details captured. 

Grant Number This field is mandatory 



LOV is available showing all the Grants for the financial year entered. 

Voted/Charged This field is mandatory field. 



Valid values are V- Voted and C – Charged. 


Proportionate Month This is a mandatory field 



This field has range from 01to 12 

The no of months a transaction is valid after being made. 

GO Number This is a mandatory field 



This field represents the Government order number for Surrender, 

Revocation and Re-Appropriation. This is a mandatory field and has to 

be entered every time the GO details are given. 

64

sarkarI AadoSa itiqa yah Ainavaaya- xao~ hO. 

yah itiqa xao~ hO. 


saronDr, irvaaokoSana tqaa rI - epàoipèSana ko ilae sarkarI AadoSa itiqa hO. 

yah Ainavaaya- xao~ hO jaao vat-maana itiqa sao kma haogaa pà$p DD/MM/YYYY 

irvaaokoSana sarkarI AadoSa saM#yaa yah vaOkilpk xao~ hO. 



yah irvaaokoSana ko sarkarI AadoSa ivavarNa ko ilae sarkarI nambar kao dSaa-ta hO. 

[sa xao~ kao hr baar pìvaYT ikyaa jaanaa hO AaOr irvaaokoSana ko ilae sarkarI AadoSa ivavarNa idyaa jaata 

hO. 

irvaaokoSana sarkarI AadoSa itiqa yah Ainavaaya- xao~ hO. 

yah xao~ itiqa xao~ hO. 


irvaaokoSana ko ilae sarkarI AadoSa itiqa kI itiqa [sao hr baar pìvaYT ikyaa jaaegaa AaOr irvaaokoSana ko 

ilae sarkarI AadoSa ivavarNa idyaa jaata hO. 

saoivaMga Aa^f sarkarI AadoSa yah xao~ AMkIya hO. 

yah xao~ sarkarI AadoSa mao saronDr ka bauk raiSa kao p`diSa-t krta hO. 

ir-epàoipèSana ko maamalao maoM inavala raiSa SaUnya haonaI caaihe. 

gaàMT saoivaMga (baTna) yah xao~ AMkIya hO. 

yah xao~ saoivaMgasa kI inavala raiSa kao dSaa-ta hO ijasasao ]sa itiqa tk ko irvaaokoSana AaD-\sa BaI Saaimala hO 

Aqaa-t\ ]sa itiqa t kike gae saronDr AaOr irvaaokoSana ka saMicat p`Baava. 

laoKa SaIYa- sao 

xao~ ivavarNa 

fà^ma @laaisaifkoSana (baTna) yah Ainavaaya- xao~ hO. 

[sa maoM vaNa- evaM AMk hO. 

[sa kI lmbaa[- vaNa- 29 hO. 

yah laoKo ka vagaI-krNa hO ijasa sao inaiQa ka ir - epàoipèSana, saronDr / irvaaokoSana ikyaa jaata hO. [sa 

baTna kao dbaanao sao skÌna p`diSa-t hao jaaegaI ijasa maoM gaàMT nambar, vaYa- AaOr maojar hOD sao Aa^bajao@T hOD 

haogaa. inarMk yaa AiQak xao~aoM maoM pìvaiYT tqaa @vaorI kI jaa saktI hO. @vaorI ko pScaat\ iksaI irkaD- 

kao caunaa jaanaa haota hO AaOr sauinaiScat baTna kao dbaanaa haota hO. ek sauinaiScat caotavanaI p`diSa-t hao 

jaaegaI. maUla skÌna maoM vaapsa Aanao pr @laaisaifkoSana Aa[- DI p`diSa-t hao jaaegaI. 

Plaana / naa^na Plaana yah Ainavaaya- xao~ hO. 




[sa xao~ ko ilae vaOQamaana P, N hOM 

P = Plaana 

N = naa^na Plaana 

yah xao~ phcaana krta hO ik @laaisaifkoSana Plaana hO Aqavaa naa^na Plaana hO. 

naOT emaa]MT AMDr @laaisaifkoSana yah kovala p`dSa-na xao~ hO. 


jaba fàma / TU @laaisaifkoSana hao AaOr nae ir epàoipèSana / saronDr / irvaaokoSana AaD-r kI pìvaiYT ko 

samaya isasTma ir epàoipèSana / saronDr / irvaaokoSana ko ilae ]plabQa inavala raiSa kao dSaa-ta hO. 

emaa]MT yah Ainavaaya- xao~ hO. 



[sa xao~ kI roMja -9, 99, 99, 99, 99, 99, 999 ,99 sao 9, 99, 99, 99, 99, 99, 999 ,99 hO. 

yah ir - epàoipèToD / saronDr tqaa irvaaok raiSa hO. yah 9, 99, 99, 99, 99, 99, 999 ,99 pà$p 

ko saaqa Ainavaaya- xao~ hO,. laona dona kI pìvaiYT ko daOrana pìvaYT raiSa kao naOT emaa]MT AMDr 

@laaisaifkoSana sao kma haonaa caaihe. 

65

GO Date This is a mandatory field 



The date of the GO for Surrender, Revocation and Re-Appropriation. 

This is a mandatory field, which has to be lesser than present date. The 

format DD/MM/YYYY. 

Revocation GO Number This is a optional field 



This field represents the Government number for GO details of 

Revocation. This field has to be entered every time the GO details are 

given for revocation. 

Revocation GO Date This is a mandatory field 



The date of the GO date for Revocation. This has to be entered every 

time the GO details are given for revocation 

Savings of GO This field is numeric. 

This field exhibits the net amount of surrender effected in the 

Government Order. In case of Re-appropriation net amount should be 

zero. 

Grant Savings (Button) This field is numeric 

This field exhibits the net amount of Savings including Revocation 

Orders till that date i.e. cumulative effect of Surrender and Revocation 

made till date. 

From Head of Accounts 


From Classification (Button) 

This is an mandatory field 

This has alphabets and numbers 

This has length of 29 characters 

This is the classification of account from which the Re – Appropriation, 

Surrender/Revocation of funds is done. Pressing this button will display 

a screen which has Grant no, Year, major head to Object head. Zero or 

more of these fields can be entered and queried. After querying, one of 

the records has to be selected and the confirm button has to be 

pressed .A confirmation alert will be displayed. On returning to the 

original screen, the classification id will be displayed 

Plan/Non Plan This is a mandatory field 




Valid values for the field are P,N 

P– Plan 

N– Non Plan 

This field identifies whether the Classification is Planned or Non – 

Planned. 

Net Amount under classification This is display only. 


When From/To classification if confirmed the system show the net 

amount available for Re-appropriation/ surrender/ revocation at the time 

of entering new Re-appropriation/ Surrender/ Revocation order 

Amount This is a mandatory field 



This field has range from 

-9,99,99,99,99,99,999.99 to 9,99,99,99,99,99,999.99 

This is the amount Re–appropriated, Surrendered, and Revoked. This 

is a mandatory field with format 9,99,99,99,99,99,999.99 The amount 

entered should be less than the “Net amount under classification”, while 

transaction is being entered. 

65

TU hOD Aa^f eka]MT\sa\ 

xao~ ivavarNa 

66 

TU @laaisaifkoSana (baTna) yah ek Ainavaaya- xao~ hO. 

[sa maoM vaNa- AaOr saM#yaaeM hO. 

[sa kI lambaa[- 29 vaNa- hO. 

yah laoKao ka vagaI-krNa hO ijasa maoM inaiQa kao AMtirt ikyaa jaata hO. 

[sa baTna kao dbaanao sao ek skÌna p`diSa-t haogaI ijasa maoM gaànT nambar, vaYa-, maojar hOD sao Aa^bajao@T hOD hO. 

inarMk yaa AiQak xao~aoM maoM pìvaiYT tqaa @vaorI kI jaa saktI hO @vaorI krnao ko pScaat\ ek irkaD- kao 

isalo@T krnaa haota hO AaOr knafma- baTna kao dbaanaa haota hO. caotavanaI saUcanaa p`diSa-t hao jaaegaI. maUla 

skÌna pr Aanao pr @laaisaifkoSana Aa[- DI p`diSa-t hao jaaegaI. 

Plaana / naa^na Plaana yah Ainavaaya- xao~ hO. 




[sa xao~ ko ilae vaOQamaana P, N hOM 

P = Plaana 

N = naa^na Plaana 

yah xao~ phcaana krta hO ik @laaisaifkoSana PlaanD hO Aqavaa naa^na PlaanD hO. 

naOT emaa]MT AMDr @laaisaifkoSana yah kovala p`dSa-na xao~ hO. 


jaba fà^ma / TU @laaisaifkoSana knafma- hao tao isasTma ir - epàoipèSana / saronDr / irvaaokoSana Aa^D-r ko pìvaYT 

krto samaya ir - epàoipèSana / saronDr / irvaaokoSana ko ilae ]plabQa inavala raiSa kao dSaa-ta hO. 




[sa xao~ kI roMja -9, 99, 99, 99, 99, 99, 999 ,99 sao 9, 99, 99, 99, 99, 99, 999 ,99 hO. 

yah ir - epàoipèiTD / saronDr AaOr irvaaok\D raaiSa hO. yah 9, 99, 99, 99, 99, 99, 999 ,99 

pà$p ko saaqa Ainavaaya- xao~ hO,. laona dona kI pìvaiYT ko daOrana pìvaYT raiSa naOT emaa]MT AMDr 

@laaisaifkoSana sao kma haonaI caaihe. 





bajaT kao caunaoM AaOr ifr maonyaU (MD 3570) sao bajaT ir - epàoipèSana kao caunaoM 

AalT +ema +baI +pI maonyaU tk phu^Mcanao kI "kI" hO. 


laona dona ko p`kar kao pìvaYT kroM 

1 , yaid irvaaokoSana (Aqaa-t Ta[p 'C') kao pìvaYT ikyaa jaata hO tao naIcao dSaa-[- ga[- skÌna p`diSa-t haogaI (fà^ma hOD Aa^f eka]MT lauPt hao jaaegaI).

To Head of Accounts 


To Classification (Button) 

Plan/Non Plan 

66 

This is an mandatory field 

This has alphabets and numbers 

This has length of 29 characters 

This is the classification of account to which the funds are transferred. 

Pressing this button will display a screen which has Grant no, Year, major 

head to object head. Zero or more of these fields can be entered and queried. 

After querying, one of the records has to be selected and the confirm button 

has to be pressed .A confirmation alert will be displayed. On returning to the 

original screen, the classification id will be displayed 

This is a mandatory field 




Valid values for the field are P,N 

P– Plan 

N– Non Plan 

This field identifies whether the Classification is Planned or Non –Planned. 

Net Amount under classification This is display only. 


When From/To classification if confirmed the system show the net amount 

available for Re-appropriation/ surrender/ revocation at the time of entering 

new Re-appropriation/ Surrender/ Revocation order 

Amount This is a mandatory field 



This field has range from -9,99,99,99,99,99,999.99 to 9,99,99,99,99,99,999.99 

This is the amount Re–appropriated, Surrendered, and Revoked. This is a 

mandatory field with format 9,99,99,99,99,99,999.99 The amount entered 

should be less than the “Net amount under classification”, while transaction is 

being entered. 

How to use 


Open Menu 


Select Budgets and then Budget Re-Appropriation from the menu (MD3570) 

The access key is ALT+M+B+P 

b. How to Add 

Enter Type of the transaction. 

1. If Revocation (i.e. Type ‘C’) is entered the following screen will appear (‘From Head of Account’ will disappear).


skÌna maoM saBaI xao~aoM kao pìvaYT kroM . 

2. yaid saronDr (Aqaa-t Ta[p "DI") kao pìvaYT ikyaa jaata hO tao inamnailaiKt skÌna p`diSa-t hao jaaegaI (TU hOD Aa^f eka]MT imaT jaaegaa) 


skÌna maoM saBaI xao~aoM kao pìvaYT kroM . 

67

Screen Layout 

Enter all the fields in the screen. 

67 

2. If Surrender (i.e. Type ‘D’) is entered the following screen will appear (To Head of Account will disappear). 

Screen Layout 

Enter all the fields in the screen.


68 

skÌna kao naoivagaoT krnao ko pScaat\ @vaorI pr eMTr kroM. @vaorI maaoD maoM jaakr yaid @vaorI krnao yaaogya xao~aoM maoM pìvaiYT kI jaatI hO AaOr ifr yaid @vaorI kao inaYpaidt ikyaa jaata hO tao 

maaOjaUda sarkarI AadoSa ivavarNa p`diSa-t hao jaaegaI. 


[sa skÌna maMo pirvat-na kI Anaumait nahIM hO. 


bajaT rIepàoipèoSana maoM irkaD- kao imaTayaa jaa sakta hO. jaOsao ik }pr dSaa-yaa gayaa hO phlao @vaorI kroM ifr Apoixat irkaD- imaTaeM. 

(ca) iTPpNaI 

saronDr ko maamalao maoM irkaD- kao imaTanao kI Anaumait tba hO jaba ik ]sa irkaD- ko ilae irvaaokoSana ]plabQa nahIM hO. 

ir - epàoipèSana ko maamalao maMo ]saI gaàMT ka @laisaifkoSana haonaa caaihe. 

@laisaifkoSana samaana nahIM haonaa caaihe. 

5 , DI DI Aao vaar bajaT AaMkDo 

yah skÌna DI DI Aao bajaT ivavarNa AaOr DI DI Aao bajaT saMSaaoQana ivavarNa kao ikèT krtI hO tqaa ]sa ka rK rKava krtI hO. 

]_oSya 


DI DI Aao bajaT ivavarNa tqaa DI DI Aao bajaT saMSaaoQana ivavarNa kao jaaoDnaa 

DI DI Aao bajaT saMSaaoQana ivavarNa maoM pirvat-na krnaa 

DI DI Aao bajaT ivavarNa tqaa DI DI Aao bajaT saMSaaoQana ivavarNa kao imaTanaa 

maaOjaUda DI DI Aao bajaT ivavarNa tqaa DI DI Aao bajaT saMSaaoQana ivavarNa kI @vaorI krnaa. 

saMBaavaI pirsaMpi


68 

After navigating to the screen, enter Query and. In the enter query mode, if any of the queryable fields is entered, and 

then if the query is executed, the existing GO details will be displayed. 


Modification is not allowed in this screen. 


A record in Budget Re–appropriation can be deleted. First query as explained above Then delete required record. 

f. Remarks 

The deletion for records incase surrender is allowed only when a revocation for the same record is not 

available. 

The classifications should be of same grants in case of Re-Appropriation. 

The classifications should not be the same. 

5. DDO wise Budget data 

This screen creates and maintains DDO budget details and DDO budget revision details 

Purpose 


Add DDO budget details and DDO budget revision details 

Modify DDO budget revision details 

Delete DDO budget details and DDO budget revision details 

Query the existing DDO budget details and DDO budget revision details 


DDO details must be available 

CCO/DDO relations must be available 

Classifications must be available 

Screen Layout

xao~ ivavarNa 

DI DI Aao bajaT ivavarNa 

xao~ 

ivavarNa 

DI DI Aao yah xao~ Ainavaaya- hO. 

yah xao~ vaNaa- AMkIya hO. 



yah xao~ DI DI Aao ka kaoD nambar dota hO. 

@laaisaifkoSana (puSa baTna) [MsaT- maaoD maMo jaakr [sa baTna kao dbaanao pr ek Anya skÌna Kula jaaegaI . 

[sa skÌna maoM @vaorI krto hue AaOr knafma- baTna kao dbaato hue @laaisaifkoSana baTna kao caunaa jaa 

sakta hO. 

yaid ]sa @laaisaifkoSana ko saI saI Aao ka saMbaMQa caunao gae DI DI Aao sao nahIM hO tao ek caotavanaI yah 

dSaa-tI hue p`diSa-t haogaI ik @laaisaifkoSana kao ]sa DI DI Aao kao nahIM saaOMpa jaa sakta hO. 

]sa caotavanaI pr OK dbaato hue Anya @laaisaifkoSana kao caunaa jaa sakta hO. 

@vaorI maaoD maMo ]sa baTna kao dbaanao pr @laaisaifkoSana ka ivavarNa doKa jaa sakta hO. 

@laaisaifkoSana Aa[- DI yah kovala iDsaPlao xao~ hO. 



yah xao~ ]sa @laaisaifkoSana kI Aa[- DI kao p`diSa-t krogaa ijasako ilae DI DI Aao bajaT kao 

AaMbaiTt ikyaa gayaa hO. 

vaOilaD fà^ma yah xao~ Ainavaaya- hO. 

[sa xao~ kI itiqa pà$p DD/MM/YYYY hO. 


yah xao~ DI DI Aao bajaT AvaiQa kI Sau$ kI itiqa hO. 

[sa itiqa kao ]sa iva%tIya vaYa- ko AMdr haonaa caaihe ijasa ko ilae bajaT idyaa gayaa hO tqaa [sa itiqa 

kao DI DI Aao bajaT AvaiQa TU DoT sao phlao haonaa caaihe. 

vaOilaD TU yah xao~ Ainavaaya- hO. 

[sa xao~ kI itiqa pà$p DD/MM/YYYY hO. 


yah xao~ DI DI Aao bajaT AvaiQa kI AMitma itiqa hO. 

[sa itiqa kao ]sa iva%tIya vaYa- ko AMdr haonaa caaihe ijasa ko ilae bajaT idyaa gayaa hO tqaa yah itiqa 

fà^ma DoT ko baad haonaI caaihe. 




vaOQa maana 1 ,00 sao 9999999999999 ,99 tk hO. 

yah raiSa iva%tIya vaYa- ko DI DI Aao tqaa ide gae @laaisaifkoSana ko ilae AaMbaiTt raiSa hO. 

[sa raiSa kao pUNa- maana pàPt raiSa kao CaoDkr saI saI Aao vaar bajaT irkaD- ko Anausaar bauk raiSa ko 

pUNa- maana sao AiQak nahIM haonaa caaihe saBaI DI DI Aao ko AQaIna saI saI Aao kI bajaT raiSa ko jaaoD ka 

pUNa- maana pàPt raiSa CaoDkr saI saI Aao bajaT maoM kula raiSa ko pUNa- maana sao AiQak nahI haonaa caaihe. 

iDD@T irkvarI emaa]MT yah vaOkilpk xao~ hO. 



yah iDD@T irkvarI raiSa hO jaao iva%tIya vaYa- maoM DI DI Aao tqaa ide gae @laaisaifkoSana ko ilae 

AabaMiTt kI ga[- hO. 

[sa iDD@T irkvarI raiSa ko kula maana kao pàPt iDD@T irkvarI emaa]MT kao CaoDkr saI saI Aao mao 

bajaT irkaD-\sa ko Anausaar iDD@T irkvarI raiSa ko kula maana sao AiQak irkvarI raiSa kao CaoDkr saI 

saI Aao mao bajaT irkaD- ko Anausaar iDD@T irkvarI raiSa ko kula maana sao AiQak nahI haonaa caaihe. 

DI DI Aao ko AQaIna ]nhIM saI saI Aao kI iDD@T bajaT irkvarI ema]MT ko jaaoD ka pUNa- maana pàPt 

iDD@T irkvarI emaa]MT CaoDkr saI saI Aao vaar bajT maoM kula raiSa ko pUNa- maana sao AiQak nahIM haonaa 

caaihe. 

69


DDO Budget Details 


DDO This field is mandatory 




This field gives Drawing and disbursement officer’s code number. 

Classification(push button) In insert mode, on pressing this button another screen will be opened. 

In that screen, classification can be selected by querying, and pressing 

confirm button. 

If the CCO of that classification is not related with the selected DDO, an 

alert will appear saying that classification can not be assigned to that 

DDO. 

By pressing Ok on that alert, another classification can be selected. 

In Query mode, on pressing this button, the details of the classification 

can be viewed. 

Classification id This field is display only field 



This field will display the id of the classification for which the DDO 

budget is allotted. 

Valid From This field is mandatory 



This is the start date of the DDO budget period. 

This date must be within the financial year for which the budget is given 

and this date must be prior to DDO budget period To Date. 

Valid To This field is mandatory 



This is the end date of the DDO budget period. 

This date must be within the financial year for which the budget is given 

and this date must be later than the From date. 

Amount This field is mandatory 


This field length is 16 

The valid values are from 1.00 to 9999999999999.99. 

This is the amount allotted for the DDO for the financial year, and for 

the given classification. 

The absolute value of this amount should not be greater than the 

absolute value of sum of amounts in the CCO wise budget records 

except receipt amounts. 

The absolute value of sum of budget amounts of all DDOs under the 

same CCO should not exceed the absolute value of sum of amounts in 

the CCO wise budget except receipt amount. 

Deduct Recovery Amount This field is optional 


This field length is 16 

This is the deduct recovery amount allotted for the DDO for the financial 

year, and for the given classification. 

The absolute value of this deduct recovery amount should not be 

greater than the absolute value of sum of deduct recovery amounts in 

the CCO wise budget records except receipt deduct recovery amounts. 

The absolute value of sum of budget deduct recovery amounts of DDOs 

under the same CCO should not exceed the absolute value of sum of 

deduct recovery amounts in the CCO wise budget records except 

receipt deduct recovery amounts. 

69

DI DI Aao bajaT irivajana iDTolsa 

xao~ ivavarNa 

irivajana itiqa yah Ainavaaya- xao~ hO. 

[sa xao~ ka itiqa maoM pà$p DD/MM/YYYY hO. 


yah vah itiqa hO jaba DI DI Aao bajaT irvaIjana ikyaa gayaa . [sa itiqa kao DI DI Aao bajaT iDTolsa maoM 

vaOilaD fà^ma DoT tqaa vaOilaD TU DoT Wara inaQaa-irt DI DI Aao bajaT AvaiQa ko AMdr haonaa caaihe. 

laOTr rOfroMsa nambar yah vaOkilpk xao~ hO. 


[sa xao~ kI AiQaktma lambaa[- 20 hO. 

DI DI Aao bajaT irivajana ka laOTr rOfroMsa nambar. 

irvaa[jD emaa]MT yah Ainavaaya- xao~ hO. 



DI DI Aao bajaT irivajana emaa]MT ek DI DI Aao bajaT irkaD- ka irvaIjana raiSa ka jaaoD kula DI DI 

Aao bajaT raiSa sao AiQak nahIM haonaa caaihe. 

iDD@T irkvhrI emaa]MT yah vaOkilpk xao~ hO. 


[sa xao~ kI AiQaktma lambaa[- 16 hO. 

DI DI Aao bajaT irivajana iDD@T irkvarI raiSa. DI DI Aao bajaT irkaD- kI DI DI Aao bajaT irivajana 

iDD@T irkvarI raiSa ka jaaoD DI DI Aao bajaT iDD@T irkvarI emaa]MT sao AiQak nahIM haonaa caaihe. 





bajaT iDTolsa mao jaae 

DI DI Aao bajaT DaTa kao caunao 

AalT +ema +baI +Aao maonyaU tk phu^Mcanao kI "kI" hO. 


70 

DI DI Aao bajaT ivavarNa 

ela Aao vaI sao isalo@T krko yaa eMTr krko DI DI Aao Aa[- DI ko ilae maana pìvaYT kroM. vaOilaD fà^ma DoT tqaa vaOilaD TU DoT ko ilae vaOQa itiqa kao pìvaYT kroM taik vat-maana 

iva

DDO Budget Revision Details 


Revision Date This field is mandatory 



This is the date on which the DDO budget revision has taken place. 

This date must be within the DDO budget period decided by Valid From 

date and Valid To date in the DDO budget details 

Letter Reference Number This field is optional 


The maximum length of this field is 20 

Letter reference number of the DDO budget revision 

Revised Amount This field is mandatory 



The DDO budget revision amount. The sum of revision amounts of one 

DDO budget record should not exceed the DDO budget amount. 

Deduct Recovery Amount This field is optional 



The DDO budget revision deduct recovery amount. The sum of DDO 

budget revision deduct recovery amounts of one DDO budget record 

should not exceed the DDO budget deduct recovery amount. 

How to use 


Open Menu 


Go to Budget Details 

Select DDO Budget Data 

Access key is ALT+M+B+O 

b. How to Add 

70 

DDO Budget Details: 

Enter value for DDO id either by selecting from the LOV or entering. Enter valid dates for Valid From Date and Valid 

To Date so that they will be within the current financial year. Enter valid values for amount and deduct recovery 

amount 

DDO Budget Revision Details: 

Enter valid date for Revision date. Enter values for Letter reference number, revision amount and Revision deduct 

recovery amount. 


Upon entering to the form, change to query mode. On executing a query on a particular field, all the details that satisfy the 

query criteria are displayed. Query can be performed on all the fields in the screen. 


Upon executing query on a particular field, details that satisfy the query criteria are displayed. Modification can be then 

done to the details displayed. 


Query can be performed as described above to display the details that need to be deleted. The displayed details can then 

be deleted. 

f. Remarks 

DDO budget can not be entered until the CCO wise budget for that financial year is closed. 

DDO budget details can not be updated. 

DDO budget details can not be deleted if DDO budget revision details are entered.

6 , bajaT esTImaoT\sa 

71 

yah skÌna bajaT esTImaoT\sa ka rK rKava krtI hO. ema eca 2049 tqaa ema eca 2071 ko saMbaMQa maoM esTImaoT\sa kao e0 jaI Aaîfsa Wara rajya sarkar kao rajya ko vaaiYa-k bajaT 

tOyaar krnao ko ilae inavaoSa ko $p maoM p`dana ikyaa jaata hO. 

]_oSya 


nae bajaT esTImaoT\sa kao jaaoDnaa 

bajaT esTImaoT\sa maoM maaOjaUda irkaD- maMo pirvat-na krnaa 

bajaT esTImaoT\sa maoM maaOjaUda irkaD- pr @vaorI krnaa 

bajaT esTImaoT\sa maoM irkaD- kao imaTanaa 

saMBaavaI pirsaMpi

6. Budget Estimates 

71 

This screen maintains Budget Estimates. Estimates in respect of MH. 2049 and MH. 2071 are provided by AG Office to 

the state government as input for preparing the Annual budget of the state. 

Purpose 


Add new Budget Estimates. 

Modify existing records in Budget Estimates. 

Query on existing records in Budget Estimates. 

Delete records in Budget Estimates 


Before entering a record in Budget Estimates for a Major head, Grant number and Year. Major head for which the Budget 

Estimate is being entered should exist in Major head table. 

Screen Layout 


Budget Estimates 


Year This field is mandatory 

This field is number 



Year entered should be greater than or equal to current financial year. Valid 

values for this field are years that are open and the maximum open year+1. 

When a year is entered the Year +1 is automatically displayed. 

Grant Number This field is mandatory 


The length of this field is eight 


This field represents the Grant for which the Budget is estimated. 

Grant Description This field is display only 


The length of this field is four hundred 

LOV is available.

maojar hOD yah Ainavaaya- xao~ hO. 












saba maojar hOD iDisk`p\Sana yah kovala iDsaPlao xao~ hO. 








[sa xao~ kao pìvaYT krnao sao pUva- saba maojar hOD kao AvaSya pìvaYT krnaa caaihe. 

maa[nar hOD iDisk`p\Sana yah kovala iDsaPlao xao~ hO. 







[sa xao~ ko ilae vaOQamaana A sao Z hO. 


gaùp saba hOD iDisk`p\Sana yah vaOkilpk xao~ hO. 



[sa xao~ kao pìvaYT krnao sao pUva- maa[nar hOD kao AvaSya pìvaYT krnaa caaihe. 


pà^ja@T yah xao~ e ,jaI ,maharaYT/ ko ilae nahIM hO. 

saba hOD yah vaOkilpk xao~ hO. 



[sa xao~ ka Aakar pOramaITr maasTr pr AaQaairt haota hO. 

[sa xao~ kao pìvaYT krnao sao pUva- maa[nar hOD kao AvaSya pìvaYT krnaa caaihe. 

saba hOD iDisk`p\Sana yah vaOkilpk xao~ hO. 






[sa xao~ ko ilae vaOQa maana 000 sao 999 hO. 

[sa xao~ kao pìvaYT krnao sao pUva- maa[nar hOD `saba hOD ` iDTolD hOD kao AvaSya pìvaYT krnaa caaihe. 




Aa^baja@T hOD yah vaOkilpk xao~ hO. 



[sa xao~ ko ilae vaOQa maana 000 sao 999 hO. 

[sa xao~ kao pìvaYT krnao sao pUva- saba hOD, iDTolD hOD kao AvaSya pìvaYT krnaa caaihe. 

72

72 

Major Head This field is mandatory 




Major Head Description This field is display only 


The length of this field is one hundred 




The length of this field is two 


Sub Major Head Description This field is display only 




Minor Head This is optional field 




Sub Major head must be entered before entering this field. 

Minor Head Description This field is display only 




Group Sub Head This is optional field 


The length of this field is two 

Valid values for this field are A to Z. Minor head must be entered before entering 

this field. 

Group Sub Head Description This is optional field 


The length of this field is Two hundred 

Minor head must be entered before entering this field. Querying is allowed on 

this field. 

Project This field is not for AG Maharashtra 

Sub Head This is optional field 



Size of this field depends on Parameter master. Minor Head must be entered 

before entering this field. 

Sub Head Description This is optional field 


The length of this field is two hundred 

Detail Head This is optional field 



Valid values for this field are 000 to 999. 

Minor head, Sub head, Detail head must be entered before entering this field. 

Detail Head Description This is optional field 



Object Head This is optional field 



Valid values for this field are 000 to 999. Sub head, Detail head must be entered 

before entering this field.

73 

Aa^bajao@T hOD iDisk`p\Sana yah vaOkilpk xao~ hO. 



esTImaoT baaya e ,jaI , Aa^fIsa ($ ,) yah Ainavaaya- xao~ hO. 



vaOQamaana 1 ,00 sao 99999999999999 ,99 hO. 

esTImaoT kao e ,jaI ,Aaîfsa Wara Aqavaa saI saI Aao Wara pìvaYT krnaa caaihe. 

esTImaoT baaya saI saI Aao ($ ,) yah vaOkilpk xao~ hO. 




esTImaoT kao e ,jaI ,Aaîfsa Wara Aqavaa saI saI Aao Wara pìvaYT krnaa caaihe. 

irvaa[jD esTImaoT ($ ,) yah vaOkilpk xao~ hO. 




irmaak-sa yah vaOkilpk xao~ hO. 



[sa xao~ kao pìvaYT esTImaoT ko ilae irmaak-sa ` yaid kao[- hao tao eMTr krnao ko ilae p`yaaoga ikyaa jaata 

hO. 






bajaT esTImaoT kao caunao 

AalT +ema +baI + [- maonyaU tk phu^Mcanao kI "kI" hO. 


fâma- maoM jaakr krsar kao ivai%tya vaYa- xao~ maoM rKo. p`yaao@ta kao vaOQamaana pìvaYT krnaa caaihe. tdnau$p gaàMT nambar AaOr iDisk`p\Sana papulaoT hao jaato hO tqaa krsar maojar hOD xao~ 

kao naoivagaoT krta hO. p`yaao@ta kao ela Aao vaI sao maojar hOD kao caunanaa caaihe Aqavaa vaOQamaana kao pìvaYT krnaa caaihe. tdnau$p iDisk`pSana papulaoT hao jaata hO. esTImaoT baaya 

e ,jaI ,Aaîfsa xao~ kao pìvaYT krnaa caaihe. 


skÌna maoM jaakr @vaorI kI jaa saktI hO. tailaka maoM ]pisqat saBaI irkaD- kao puna: pàPt kr ilayaa jaaegaa. ]na maMo sao p`%yaok kao "Da]na erao" "kI" kao dbaakr doKa jaa sakta 

hO. ivaiSaYT @vaorI krnao ko ilae skÌna kao @laIAr kroM tqaa maonyau pr @vaorI ivaklp mao enTr i@lak kroM AaOr ]sa xao~ kao naoivagaoT kroM ijasa pr @vaorI kI jaanaI hO tqaa F8 kao 

dbaaeM. dI ga[- @vaorI ko tdnau$p irkaD- kao puna: pàPt kr ilayaa jaaegaa AaOr ]sao p`diSa-t ikyaa jaaegaa. 


xao~ maoM pirvat-na krnao ko ilae ` irkaD- maoM ]plabQa AaMkDaoM pr @vaorI krto hue irkaD- kao puna: pàPt kroM AaOr Apoixat xao~ kao pirvait-t kroM tqaa TUla baar pr saova baTna pr i@lk 

kroM. saBaI xao~aoM kao pirvait-t ikyaa jaa sakta hO. 


ivaiSaYT irkaD- kao imaTanao ko ilae ` ]plabQa AaMkDaoM pr @vaorI krto hue irkaD- kao puna: pàPt kroM AaOr TUla baar pr iDilaT irkaD- Aa[ka^na pr i@lak kroM Aqava maonyaU baar pr 

irkaD- TOba maoM irmaUva Aa^pSana pr i@lak kroM. 

(ca) iTPpNaI 

maojar hOD ijasako ilae bajaT Aanaumaana kao ilayaa jaa rha hO ` kao BaI maaOjaUd haonaa caaihe. 

7 , irlaIja Aa^f fND 

yah skÌna svaIkRit AaOr saI saI Aao ko inaga-mana ivavarNa ka rKrKava krtI hO. saMbaMiQat p`Saasainak ivaBaaga Wara svaIkRit AadoSa jaarI ike jaato hOM AaOr inaiQa ko inaga-mana AadoSa 

iva%t ivaBaaga Wara jaarI ike jaato hO.

73 

Object Head Description This is optional field 



Estimate by AGO (Rs.) This is mandatory field 


The length of this field is sixteen. 

The valid values are from 1.00 to 99999999999999.99. Either Estimates by AG 

Office or Estimate by CCO should be entered. 

Estimate by CCO (Rs.) This is optional field 



The valid values are from 1.00 to 99999999999999.99. Either Estimates by AG 

Office or Estimate by CCO should be entered. 

Revised Estimate (Rs.) This is optional field 



The valid values are from 1.00 to 99999999999999.99. 

Remarks This is optional field. 

This field is character. 


This field is used to enter the remarks if any for the entered estimate. 

How to use 


Open Menu 


Select Budget Details 

Select Budget Estimates 

Menu Access Key : ALT+M+B+E 

b. How to Add 

On opening the form, cursor is positioned in the Financial Year field. User should enter a valid value. The corresponding 

Grant number and Description are populated and cursor navigates to Major head field. User should select Major head 

from LOV or enter a valid value. The corresponding Description is populated. Estimate by AGO field should be entered. 


On entering the screen, a query can be executed. All the existing records in the table will be retrieved. Each of them can 

be viewed by pressing ‘Down Arrow’ key. To execute a specific query, clear the screen and click on Enter in the Query 

option on the menu and navigate to the field on which the query is to be executed and press F8. The records 

corresponding to the given query will be retrieved and displayed. 


To modify a field in the record, Retrieve the record by querying on the available data modify the required field and Click on 

the SAVE button on the toolbar. All Fields can be modified. 


To delete a particular record, retrieve the record by querying on the available data and click DELETE record icon on the 

tool bar or click on Remove option in Record tab on the menu bar. 

f. Remarks 

The Major head, for which the budget estimate is being taken, should also exist. 

7. Release of Funds 

This screen maintains the sanction and release details of CCO. The sanction orders are issued by the respective 

Administrative Department and release of funds orders are issued by the Finance Department.

]_oSya 


svaIkRit ko ivavarNa kao jaaoDnaa 

svaIkRit ko ivavarNa kao imaTanaa 

svaIkRit ko inaga-mana\ ivavarNa kao jaaoDnaa 

svaIkRit ko inaga-mana\ ivavarNa kao imaTanaa 

saMBaavaI pirsaMpi

Purpose 


Add details of sanction. 

Delete details of sanction. 

Add Release details of a sanction. 

Delete Release details of a sanction. 


The CCO/CO details should be present. 

Classification should be present. 

Budget provisions for the classification should be available and should have been authorized. 

Screen Layout 


Release Of Funds 


CCO This field is mandatory. 




The CCO id to whom the amount is sanctioned. If the budget is in 

progress, sanction and release details can not be entered. 

CCO Description This field is display only. 



The description of the entered CCO will be displayed. 

Sanction authority This field is mandatory. 




The CCO/CO id by whom the sanction was made. Sanctioning 

authority can not be the same CCO as in the CCO id field. 

74

saOkSana AqaaoirTI iDisk`p\Sana yah kovala iDsaPlao xao~ hO. 



pìvaYT saI saI Aao ka ivavarNa p`diSa-t hao jaaegaa. 

75 

rofroMsa nambar yah Ainavaaya- xao~ hO. 



svaIkRt p~ pr saMdBa- saM#yaa. 

@laaisaifkoSana (puSa baTna) yah Ainavaaya- xao~ hO. 



baTna kao dbaanao sao ek skÌna p`diSa-t haogaI ijasa maoM gaàMT nambar, vaYa-, maojar hOD sao Aa^baja@T hOD haogaa. 

inarMk yaa [sasao AiQak xao~aoM kao pìvaYT tqaa @vaorI ikyaa jaa sakta hO. @vaorI krnao ko pScaat\ kovala vao 

vagaI-krNa jaao ik saI saI Aao Wara saMcaailat ike jaato hO tqaa maUla skÌna maoM tqaa vat-maana iva%tIya vaYa- maoM 

pìvaYT ike gae hO p`diSa-t hao jaaeMgao. ]na mao sao ek irkaD- kao caunanaa haogaa AaOr sauinaiScat baTna kao 

dbaanaa pDogaaM. ek sauinaiScat caotavanaI p`diSa-t hao jaaegaI. maUla skÌna maoM laaOTnao pr @laaisaifkoSana 

Aa[- DI p`diSa-t hao jaaegaa. 

rofroMsa DoT yah Ainavaaya- xao~ hO. 

yah xao~ itiqa ka pà$p DD/MM/YYYY hO. svaIkRt p~ pr saMdBa- itiqa. yah itiqa 

@laaisaifkoSana ko samaana iva%tIya vaYa- kI haonaI caaihe. [sao Aaja kI itiqa ko baad kI itiqa nahIM haonaI 

caaihe. saI saI Aao, @laaisaifkoSana tqaa rofroMsa DoT ka ivaSaoYa saMyaaojana haonaa caaihe. 

saOMkSana emaa]MT ($) yah Ainavaaya- xao~ hO. 



vaOQamaana 1 sao 9,99,99,99,99,99, 999.99 tk SaUnya kao CaoDkr hO. 

yaid bajaT kI kula raiSa kao BaI ?Naa%mak hOM, tao svaIkRt raiSa BaI ?Naa%mak haonaI caaihe. 

@laisaifkoSana kI svaIkRt raiSa ko yaaoga kao bajaT kI raiSa ko yaaoga sao kma Aqavaa barabar haonaa caaihe. 

vaOilaD f^àma yah Ainavaaya- xao~ hO. 

yah xao~ MM/YYYY pà$p ka maihnaa hO. 

yah ]sa maihnao kao dSaa-ta hO jahaM sao svaIkRit vaOQa hO. [sa maah kao @laisaifkoSana kI trh ]saI iva%tIya 

vaYa- ka haonaa caaihe. 

vaOilaD iTla yah Ainavaaya- xao~ hO. 

yah xao~ MM/YYYY pà$p ka maihnaa hO. 

yah ]sa maihnao kao dSaa-ta hO jahaM sao svaIkRit vaOQa hO. [sa maah kao @laisaifkoSana kI trh ]saI iva%tIya 

vaYa- ka haonaa caaihe. pìvaYT maah ko AMitma idna tk inaga-mana vaOQa haogaa. [sao vaoilaD fà^ma maihnaa AaOr 

roforoMsa DoT ko barabar Aqavaa AiQak haonaa caaihe. 

irlaIja iDTolasa 

irlaIja rofroMsa nambar yah Ainavaaya- xao~ hO. 



yah inaga-mana p~ pr saMdBa- saM#yaa kao dSaa-ta hO. 

irlaIja rofroMsa DoT yah Ainavaaya- xao~ hO. 

yah xao~ pà$p DD/MM/YYYY kI itiqa hO. 

yah inaga-mana p~ pr saMdBa- itiqa kao dSaa-ta hO. saI saI Aao, @laaisaifkoSana, svaIkRit kI saMdBa- saM#yaa 

AaOr inaga-mana kI saMdBa- itiqa kao ivaSaoYa haonaa caaihe. 

emaa]MT irlaIja\D ($) yah Ainavaaya- xao~ hO. 



vaOQamaana -9,99,99,99,99,99,999.99 sao 9,99,99,99,99,99,999.99 tk SaUnya maUlya 

kao CaoDkr hO. yaid svaIkRt saM#yaa ?Naa%mak hO tao raiSa BaI ?Naa%mak haonaI caaihe. inaga-imat raiSa 

ka yaaoga svaIkRt raiSa sao kma Aqavaa barabar haonaa caaihe.

Sanction Authority Description This field is display Only. 



The description of the entered CCO will be displayed. 

Reference Number This field is mandatory. 



The reference number on the sanction letter. 

Classification (Push Button) This field is mandatory. 



Pressing the button will display a screen which has Grant no, Year, 

major head to Object head. Zero or more of these fields can be entered 

and queried. After querying, only those classifications which are handled 

by the CCO entered in the original screen and in the current financial 

year will be displayed .One of the records has to be selected and the 

confirm button has to be pressed. A confirmation alert will be displayed. 

On returning to the original screen, the classification id will be displayed. 

Reference Date This field is mandatory. 

This field is a date of the format DD/MM/YYYY. 

The reference date on the sanction letter. This date should be within the 

same financial year as the classification. This should not be later than 

today’s date. The combination of CCO, Classification and the Ref. date 

should be unique. 

Sanctioned amount (Rs.) This field is mandatory. 



The valid values are from 1 to 9,99,99,99,99,99,999.99 except Zero. 

If the sum of budgeted amount is negative, the sanctioned amount 

should also be negative. The sum of sanctioned amounts of the 

classification should be less than or equal to the sum of budgeted 

amount. 

Valid From This field is mandatory. 

This field is a month of the format MM/YYYY. 

This represents the month from which the sanction is valid. This month 

should be within the same financial year as the classification. 

Valid Till This field is mandatory. 

This field is a month of the format MM/YYYY. 

This represents the month till which the sanction is valid. This month 

should be within the same financial year as the classification. The 

release will be valid till the last day of the month entered. This should be 

greater than or equal to both the valid from month and the ref. Date. 

Release Details 

Release ref No This field is mandatory. 



This represents the reference number on the release letter. 

Release ref. Date This field is mandatory. 

This field is a date of the format DD/MM/YYYY. 

This represents the reference date on the release letter. The combination 

of CCO, Classification, Ref. date of sanction and Ref. date of release 

should be unique. 

Amount released (Rs.) This field is mandatory. 



The valid values are from -9,99,99,99,99,99,999.99 to 

9,99,99,99,99,99,999.99 except Zero. 

If the sanctioned amount is negative, the amount released should also 

be negative. The sum of released amounts should be less than or equal 

to the sanctioned amount. 

75






irlaIja Aa^f fMD\sa caunao 

AalT +ema +baI +ef maonyaU tk phu^Mcanao kI "kI" hO. 


76 

skÌna maoM jaakr yaid bajaT p`gait pr hO tao svaIkRit Aqavaa inaga-mana\ ivavarNa kao pìvaYT nahIM ikyaa jaa sakta hO. @laaisaifkoSana ko ilae svaIkRt raiSa ko yaaoga kao bajaT raiSa ko 

yaaoga sao AiQak nahIM haonaa caaihe. yaid svaIkRt raiSa ek baar sao AiQak inakalaI ga[- hO tao inakalaI ga[- raiSa ko yaaoga kao svaIkRt raiSa ko yaaoga sao AiQak nahIM haonaa caaihe. 


skÌna maoM jaakr @vaorI maaoD maoM jaae . iksaI BaI xao~ maoM @vaorI kI jaa saktI hO. yaid @laaisaifkoSana pr @vaorI kI AavaSyakta hO @laaisaifkoSana kao saMcaailat krnao vaalaI saI saI 

Aao kao pìvaYT krnaa caaihe AaOr ifr baTna dbaa kr @laaisaifkoSana kao caunaa jaanaa caaihe. ifr @laaisaifkoSana AaOr saI saI Aao ko Anau$p irkaD- p`diSa-t hao jaaegaa. 


pirvat-na kI Anaumait nahI hO. 


svaIkRit AaOr [sa sao saMbaMiQat inaga-mana ivavarNa kao imaTanao sao phlao [sao skÌna pr laanaa pDta hO. svaIkRit ivavarNa kao tdnau$p inaga-mana ivavarNa kao imaTanao ko pScaat\ hI imaTayaa jaa 

sakta hO. 

8 , bajaT sToTsa 

yah skÌna vat-maana iva%t vaYa- ko ilae bajaT isqait ka rKrKava krtI hO. [saka p`yaaoga laoKanaudana, AnaupUrk, maUla bajaT kao Kaolanao ko ilae ikyaa jaata hO. 

]_oSya 


nayao bajaT Ta[p (Aao,vhI,esa,) ko ilae bajaT isqait kao Aaopna pr inaQaa-irt krnaa 

laoKanaudana ko ilae bajaT isqait kao @laaojD pr inaQaa-irt krnaa. 

vat-maana evaM gat iva%tIya vaYaao- kI bajaT isqait ivavarNa kI @vaorI krnaa. 

saMBaavaI pirsaMpi

How to use 


Open Menu 


Select Budgets 

Then select Release of funds 

Menu Access Key : ALT+M+B+F 

b. How to Add 

76 

On entering this screen, If the budget is in progress, sanction or release details can not be entered. The sum of 

sanctioned amount for the classification should not exceed the sum of budgeted amount. If the sanction is released more 

than once, the sum of released amount should not exceed the sum of sanctioned amount. 


Upon entering the screen, change to query mode. Query can be done on any field. If the query on the classification is 

required, the CCO handling the classification should be entered and then the classification should be selected by pressing 

the button. Then the records corresponding to the classification and CCO will be displayed. 


Modification is not allowed. 


Sanction and its release details have to be fetched before deletion. Sanction details can be deleted only after deleting its 

corresponding release details. 

8. Budget Status 

This screen maintains budget status for the current financial year. It is used to set the status of Vote on account, 

supplementary, Original budgets to open. 

Purpose 


Set the budget status to “open” for a new budget type(O,V,S). 

Set the budget status to “Closed” for vote on account. 

Query Budget status details for the current and previous financial years. 

Dependency /Prerequisites 

None 

Screen Layout

xao~ ivavarNa 

bajaT sToTsa 

xao~ ivavarNa 

iva%tIya vaYa- yah xao~ Ainavaaya- hO. 



vat-maana iva%t vaYa- saiht [sasao pUva- iva%t vaYa- vaOQa hO. 

yah ]na iva%tIya vaYaao- maoM sao haonaa caaihe jaao ik Aaopna hO. 

jaba vaYa- kao pìvaYT ikyaa jaata hO tao vaYa- + 1 svat: p`diSa-t hao jaata hO. 

]sa iva%tIya vaYa- ko ilae nae bajaT Ta[p kao pìvaYT ikyaa jaa sakta hO ijasa ka kovala Kata baMd nahIM ikyaa 

jaata hO. ]na saBaI vaYaao- ko ijasa ko ilae Kato baMd ike jaato hO ivavarNa kao kovala doKa jaa sakta hO. 

iDTolsa 

xao~ ivavarNa 

bajaT Ta[p yah Ainavaaya- xao~ hO. 



bajaT Ta[p ko ilae vaOQa maana V (vaaoT Aa^na eka]MT), O (Aaoirjanala), S (saPlaImaoMTrI) hO. 


[sa xao~ ka p`yaaoga bajaT kI Ta[p kao pìvaYT krnao ko ilae ikyaa jaata hO. 

saPlaImaoMTrI nambar yah xao~ Ainavaaya- hO. 



saPlaImaoMTrI nambar kovala ek haonaa caaihe jaba bajaT Ta[p V Aqavaa O hO. yaid p`yaao@ta iksaI BaI AvaOQa 

maana kao pìvaYT krta hO, tao ek ~uiT saMdoSa p`diSa-t hao jaata hO AaOr svat: hI O mao badla jaata hO. yaid 

bajaT Ta[p esa hO tao saPlaImaoMTrI nambar ko ilae vaOQamaana 1 sao 99 hO. saPlaImaoMTrI nambar jaao ik saPlaImaoMTrI 

bajaT ko ilae pìvaYT ikyaa gayaa hO kao k`ma mao haonaa caaihe. 

sToTsa yah Ainavaaya- xao~ hO. 



sToTsa saMbaMQa mao vaOQamaana Aaopna (O) @laaojD (C) hO 


yah xao~ bajaT kI isqait kao pìvaYT krnao ko ilae p`yaaoga maoM laayaa jaata hO. skÌna sao sToTsa kao "@laojD" 

pr inaQaa-irt nahIM ikyaa jaa sakta hO. jaba saBaI gaàMT ko ilae bajaT AaMkDaoM kao maonyaU "Aa^qaaora[jaoSana bajaT 

hOD\sa" ko maaQyama sao pàiQakRt ikyaa jaata hO tao sToTsa svat: hI "saI' (@laojD) pr inaQaa-irt hao jaata hO. 






bajaT sToTsa kao caunao 

AalT +ema +baI +esa maonyaU tk phu^Mcanao kI "kI" hO. 


77 

bajaT sToTsa 

caar AMk ko pa`$p maoM iva%tIya vaYa- kao pìvaYT krnaa caaihe. vat-maana iva%tIya vaYa- saiht [sa sao pUva- iva%t vaYa- vaOQa hO. iva%tIya vaYa- kao pìvaYT krnao pr, pìvaYT vaYa- ko ilae 

maaOjaUda bajaT isqait ka irkaD- p`diSa-t hao jaata hO. 

iDTolsa 

bajaT Ta[p xao~ maoM maana pìvaYT ikyaa jaata hO Aqavaa ela Aao vaI sao cuanaa jaata hO. ivaiSaYT bajaT Ta[p ko ilae Anaupurk saM#yaa xao~ maoM maana kao pìvaYT ikyaa jaata hO. 

Aaoirjanala ko ilae vaaoT Aaona eka]MT Ta[p, saPlaImaoMTrI saM#yaa xao~ kovala ek hI hao sakta hO. ivaiSaYT bajaT Ta[p sToTsa kao "O" pr inaQaa-irt ikyaa jaata hO. ek samaya maoM 

kovala ek Aaopna bajaT hao sakta hO. 


iva%tIya vaYa- kI pìvaiYT krnao pr ]sa iva%tIya vaYa- ko ilae ABaI tk pìvaYT ike gae saBaI p`kar ko bajaT p`diSa-t hao jaato hO.


Budget Status 


Financial Year This field is mandatory. 


The length of the field is four. 

Any year prior to and including the current financial year is valid. 


When a Year is entered that Year +1 is automatically displayed. 

A new budget type can be entered for the financial year whose accounts 

are not closed only. For all the years for which the accounts are closed, 

details can only be viewed. 

Details 


Budget Type This field is mandatory. 



Valid values for Budget Type are V (Vote on account), O (Original), and 

S (Supplementary). 


This field is used to enter the type of the budget. 

Supplementary Number This field is mandatory. 


The length of the field is two. 

Supplementary number should only be one when budget type = ‘V’ or 

‘O’. If the user enters any invalid value, an error message is displayed 

and is changed to 0 automatically. If budget type = ‘S’, valid values for 

supplementary number are 1 to 99. The supplementary number that is 

entered for supplementary budget should be in sequence. 

Status This field is mandatory. 



Valid values for Status are Open (O), Closed (C). 


This field is used to enter the status of the budget. 

Status cannot be set to “Closed” from this screen. When the Budget data 

for all the grants are authorized through Menu “Authorization – 

Budgeted Heads”, the status automatically set to ‘C’(Closed). 

How to Use 


Open Menu 


Select Budget 

Select Budget Status. 

The menu access key is ALT M+B+S 

b. How to Add 

77 

Budget Status: 

A financial year in the four digit format should be entered. Any year prior to and including the current financial year 

is valid. Upon entering the financial year, all the existing budget status records for the entered year are displayed. 

Details: 

A value in the budget type field is entered or selected from an LOV. A value in the supplementary number field is 

entered for the specific budget type. For original, vote on account type, supplementary number field can only be 

one. Status of the specified budget type is set to ‘O’. At any point of time there can be only one open budget. 


Upon entering the financial year all types of budgets entered so far for that financial year are displayed.


78 

jaOsaa ik }pr vaNa-na ikyaa gayaa hO iva%tIya vaYa- pr @vaorI kI jaa saktI hO. ]sa iva%tIya vaYa- ko ilae ivavarNa p`diSa-t haonao pr bajaT Ta[p "V" kI isqait maoM hI pirvat-na ikyaa jaa 

sakta hO. Anya saBaI xao~ Apirvat-naIya hO. kovala vat-maana iva%tIya vaYa- maoM hI pirvat-na hao sakta hO. 


[sa skÌna sao irkaD- kao imaTanao kI Anaumait nahIM hOO. 

iTPpNaI 

jaba bajaT Ta[p "S" sao irkaD- kao jaaoDa jaata hO tao AnaupUrk saM#yaa pUva-vatI- AnaupUrk bajaT irkaD- ko k`ma maoM haonaa caaihe. 

9 , ka^pI @laisaifkoSana 

[sa skÌna kao bajaT @laisaifkoSana ko saMbaMQa maoM ek iva%tIya vaYa- sao Agalao vaYa- maoM AaMkDaoM kao ka^pI krnao ko ilae ikyaa jaata hO takI bajaT @laisaifkoSana ko saMbaMQa maoM DaTa eMT/I 

kaya- kI punaravaRi%t na haoM. jaba @laisaifkoSana kI ka^pI kI jaatI hO bajaT ga`MaT kI ivaiSaYT vaYa- maoM BaI ka^pI kI jaatI hO. 

]_oSya 

[sa skÌna kao ek iva%tIya vaYa- sao Agalao iva%tIya vaYa- maoM gaàMT tqaa @laisaifkoSana kI ka^pI krnao ko ilae p`yaaoga ikyaa jaata hO. 

saMBaavaI pirsaMpi


78 

A query can be done on financial year as described above. Upon display of details for that financial year, modification can 

be done only to the status of budget type ‘V’. All other fields are non-modifiable. Also this modification can be only for the 

current financial year. 


Deletion of records is not allowed from this screen. 

f. Remarks 

When inserting a record with budget type = ‘S’, the supplementary number should be in sequence with the previous 

supplementary budget records. 

9. Copy Classifications 

This screen is used to copy the Budget Classification from one Financial Year to the Next year to avoid, repetition of data 

entry work in respect of budget classification. When the Classifications are copied, the Budget Grants are also copied into 

the specified year. 

Purpose 

This screen is used to copy the classifications and the Grants from one Financial Year to the Next Financial year. 


The Financial year to which the classifications are to be copied should be opened under Annual Progress Monitoring 

Parameters. 

Screen Layout 


Grant Details: 


To Year This field is mandatory. 



This field represents the year to which the classifications need to be 

copied. The Classifications are copied from the entered To Year – 1 year 

(e.g. If To year is 2001-2002 the classifications will be copied from last year 

i.e. 2000 -2001).

gaàMT saM#yaa yah Ainavaaya- xao~ hO,. 

yah xao~ vaNa- AMkIya hO. 



yah xao~ ]sa gaàMT kao dSaa-ta hO ijasako @laaisaifkoSana kao vaYa- tk sao vaYa- tk -1 vaYa- ka^pI ikyaa jaaegaa. 

yaid saBaI gaàMT @laaisaifkoSana kao nakla ike jaanao kI ja$rt hO tao ifr saBaI gaàMT ko ivaklp kao ela Aao vaI 

sao caunaa jaaegaa jaao ik saBaI @laaisaifkoSana kao ka^pI krogaa. saBaI gaàMT Aa^p\Sana kao tBaI p`yaaoga maoM laayaa jaa 

sakta hO jaba gaàMT tailaka maoM pìvaYT vaYa- tk sao saMbaMiQat gaàMT AaMkDo, na hao. 

ka^pI ( puSa baTna ) yah xao~ puSa baTna hO. jaba baTna kao dbaayaa jaata hO tao pìvaYT gaàMT ko Anau$p @laaisaifkoSana kao vaYa- tk 

sao vaYa- tk -1 tk ka^pI ikyaa jaata hO. 




maasTr maonyaU kao caunaoM 


ka^pI @laaisaifkoSana kao caunao 

AalT +ema +baI +saI maonyaU tk phu^Mcanao kI "kI" hO. 

(K) @laaisaifkoSana tqaa gaàMT kI ka^pI krnao ko ilae p`yaaoga kOsao krnaa hO 

79 

@laaisaifkoSana tqaa gaàMT maoM ka^pI ike jaanao vaalao vaYa- kao pìvaYT kroM. pìvaYT vaYa- kao enauAla pàogaòsa maa^naITirMga p^ramaITsa- maoM Kaolaa jaanaa caaihe. @laaisaifkoSana kao enaTD- vaYa- 

tk -1 vaYa- sao ka^pI ikyaa jaata hO. Aba ]sa gaàMT nambar kao pìvaYT kroM ijasa ko @laaisaifkoSana kI ka^pI kI jaanaI hO. yaid saBaI gaàMT @laaisaifkoSana kI ka^pI kI jaanao kI 

ja$rt hO tao ifr gaàMT nambar ela Aao vaI sao ALL kao caunao. [sako pScaat\ saBaI @laaisaifkoSana kI ka^pI kI jaa saktI hO. jaba saBaI gaàMT ivaklp kao pìvaYT ikyaa jaata hO tao 

@laaisaifkoSana tailaka maoM ]sa vaYa- ko ilae vahaM kao[- irkaD- nahIM haonaa caaihe Aqaa-t\ yaid phlao ivaSaoYa gaàMT sao saMbaMiQat @laaisaifkoSana kI ka^pI kI jaatI hO AaOr ifr saBaI gaàMT ko 

ivaklp kao pìvaYT ikyaa jaata hO tao ek gaàMT ko $p mao ijasa kI phlao hI sao ka^pI kI jaa caukI hO [sa kI Anaumait nahIM hO. @laaisaifkoSana kI ka^pI krnao sao pUva- gaàMT tailaka mao 

gaàMT nambar kao ka^pI ikyaa jaata hO. jahaM p`yaao@ta gaàMT skÌna maoM kuC gaàMT kao inaQaa-irt krta hO AaOr [sa skÌna ka p`yaaoga krto hue saBaI @laaisaifkoSana kI ka^pI krnao ka p`yaasa 

krta hO, [sa maamalao maoM saBaI gaàMT ka ivaklp vaOQa nahIM hO. 


jaaoDnao kI Anaumait nahIM hO. 


@vaorI kI Anaumait nahIM hO. 


pirvat-na kI Anaumait nahIM hO. 


imaTanao kI Anaumait nahIM hO. 

(ca) iTPpNaI 

yaid saBaI gaàMT ko ivaklp kao p`yaaoga ikyaa jaanaa hO, pìvaYT vaYa- tk kao [sa p`kar haonaa caaihe ik pìvaYT vaYa- ko @laaisaifkoSana tailaka maoM kao[- AaMkDo nahIM haonao 

caaihe. 

saBaI gaàMT ko ivaklp kao p`yaaoga krnao ko ilae pìvaYT vaYa- tk ko saMbaMQa maoM gaàMT maoM kao[- BaI AaMkDoM nahIM haonao caaihe. 

vaYa- tk A^nauAla pàoga`sa maa^naITirMga pOramaITsa- maoM Kaolao gae iva%tIya vaYa- ka AiQaktma maana haonaa caaihe.





The field represents the Grant for which the Classifications are to be copied 

to the To Year from the To Year -1 year. If all the Grants Classifications 

need to be copied then the option of all Grants has to be selected from the 

LOV that will copy all the Classifications. 

The all Grants Option can be used only when the Grants table do not have 

grant data relating to the To year entered. 

Copy (Push Button) This field is a Push Button. 

When this Button is pressed the Classifications corresponding to the Grant 

entered are copied to the year To Year from the year To Year -1. 

How to use 


Open Menu 

Select ‘Master Menu’ 

Select ‘Budget Details’ 

Select ‘Copy Classifications’ 

The access key is ALT +M+B+C. 

79 

b. How to use for Copying the Classifications and Grants 

Enter the Year to which the Classifications and the Grants have to be copied. The entered year should be opened in the 

Annual Progress Monitoring Parameters. The Classifications are copied from the Entered Year -1 year. Now enter the 

Grant Number the classifications of which have to copied. If all the Grants Classifications need to be copied then select 

ALL from the Grant Number LOV. Then all the Classifications can be copied. When all Grants option is entered then there 

should be no records for that year in the Classifications Table i.e. If first the classifications related to a particular grant are 

copied and then the option of all Grants is entered then it is not allowed as one grant has already copied. Before copying 

the Classifications Grants Number are copied into the Grants table. The option of all Grants is not valid in the case where 

user defines some Grants in the Grants screen and try to copy all Classifications using this screen. 

c. How to Add 

Addition not allowed. 

d. How to Query 

Query not allowed 

e. How to Modify 

Modification not allowed. 

f. How to Delete 

Deletion not allowed. 

g. Remarks 

The To Year entered should be such that it does not have any data in the Classifications table for the year 

entered if the option of all Grants has to be used. 

The Grants should not have any data regarding the To Year entered for using the all Grants option. 

The To Year should be the Maximum value of the Financial years opened in the Annual Progress Monitoring 

Parameters.

1 , bajaT @laaisaifkoSana ka pàiQakrNa 

AQyaaya - VI 

pàiQakrNa 

yah skÌna ivaSaoYa iva%tIya vaYa- tqaa gaàMT nambar AaOr bajaT Ta[p ko ilae bajaT saaraMSa tqaa bajaT raiSa kao bajaT AaMkDaoM sao saaraMSa raiSa kao pàiQakRt krta hO. 

]_oSya 


iva%tIya vaYa- tqaa gaàMT nambar AaOr bajaT Ta[p kao caunato hue ivavarNa ka Avalaaokna krnaa. 

bajaTIya SaIYa- kao pàiQakRt krnaa. 

ivaSaoYa iva%tIya vaYa- ko ilae saar raiSa tqaa bajaT raiSa ka Avalaaokna tqaa saar raiSa tqaa AaOr bajaT raiSa ko baIca ivasaMgaityaaoM kao dSaa-naa. 

ivaSaoYa iva%tIya vaYa- bajT [MiDkoTr ko ilae bajaT sToTsa [MiDkoTr kao baMd krnaa. 

saMBaavaI pirsaMpi

1. Authorization of Budgeted Classifications. 

CHAPTER - VI 

Authorisation 

This screen authorizes the summary amounts from budget summary and budgeted amounts from budget data for a 

particular financial year and Grant number and Budget Type. 

Purpose 

This screen is used to : 

View the details by selecting Financial year and Grant number and Budget Type. 

Authorize budgeted heads 

View the summary amounts, budget amounts, and exhibit discrepancy between summary amounts and budget 

amounts for a particular Financial year 

Close budget status indicator for the particular financial year and budget indicator. 


This screen needs data in budget summary, classifications and budget data 

Screen Layout 


Budget Authorization 


Financial Year This field is mandatory. 



LOV is available showing all the years which are of open status in the Budget 

Status. 


When a Year is selected from the LOV the Year +1 is automatically displayed. 

This field stands for the financial year for which the Budget needs to be 

authorized. 




LOV is available which has grant number and its descriptions for the 

corresponding Grant number. 

This field is used to enter the Grant number for querying the details for which 

the Budget needs to be authorized.

iDisk`p\Sana yah kovala iDsaPlao xao~ hO. 



jaba gaàMT nambar kao caunaa jaata hO tao yah p`diSa-t hao jaaegaa. 

yah caunao hue gaàMT naMbar ka ivavarNa hO. 

bajaT Ta[p yah Ainavaaya- xao~ hO. 



ela Aao vaI ]na saBaI bajaT Ta[p kao dSaa-to hue ]plabQa hO ijasao pìvaYT vaYa- tqaa ]nako AnaupUrk saM#yaaAaoM ko saaqa 

gaàMT nambar kao pàiQakRt ike jaanao kI ja$rt hO. 

yah xao~ ]sa bajaT Ta[p kao ina$ipt krta hO ijasao pàiQakRt ike jaanao kI ja$rt hO. 

saPlaImaoMTrI nambar yah kovala iDsaPlao xao~ hO. 



jaba bajaT Ta[p kao caunaa jaata hO tao yah xao~ p`diSa-t haota hO. 

maojar hOD TaoTlsa 

maojar hOD yah kovala iDsaPlao xao~ hO. 




[sa xao~ kao caunao gae saMyaaojana ko maojar hOD ka Avalaaokna krnao ko ilae p`yaaoga maoM laayaa jaata hO. 




yah xao~ caunao gae maojar hOD ko ilae ela Aao vaI sao p`diSa-t haota hO. 

[sa xao~ kao maojar hOD ivavarNa kao dSaa-nao ko ilae p`yaaoga maoM laayaa jaata hO. 

vaaoiTD / caaja-\D yah kovala iDsaPlao xao~ hO. 



[sa xao~ kao vaaoiTD / caaja-\D FlaOga kao p`diSa-t krnaoo ko ilae p`yaaoga ikyaa jaata hO. 

Aa^qaaora[jaoSana irk\vaayaD- yah Ainavaaya- xao~ hO. 



vaOQamaana Y - Yes 

N - No 


[sa xao~ kao yah dSaa-nao ko ilae p`yaaoga maoM laayaa jaata hO ik gaOr bajaTIya SaIYa- ko ilae pàiQakrNa kI AavaSyakta hO 

Aqavaa nahIM. 

Plaana emaa]MT (fa^r knT/aola emaa]MT) yah kovala iDsaPlao xao~ hO. 



vaOQamaana 0 sao 99999999999999 ,99 hO. 

[sa xao~ kao bajaT samarI ko ilae Plaana raiSa kao p`diSa-t krnao ko ilae p`yaaoga maoM laayaa jaata hO. 

naa^na Plaana emaa]MT (fa^r knT/aola emaa]MT) yah kovala iDsaPlao xao~ hO. 




yah xao~ bajaT samarI ko ilae naa^na Plaana raiSa kao ina$ipt krnao ko ilae p`yaaoga maoM laayaa jaata hO. 

iDD@T Plaana emaa]MT (fa^r knT/aola emaa]MT) yah kovala iDsaPlao xao~ hO. 




[sa xao~ kao bajaT samarI ko ilae iDD@T Plaana raiSa kao dSaa-nao ko ilae p`yaaoga maoM laayaa jaata hO. 

81

Description This field is display only. 



It will be displayed when Grant number is selected. 

It is the description of the selected Grant Number 

Budget Type This is a mandatory field. 



LOV is available displaying all the Budget Types that need to be authorized 

for the entered Year and the Grant Number along with their Supplementary 

Numbers. 

This field represents the Budget Type that needs to be authorized. 

Supplementary Number This field is display only. 

The field is numeric. 


This field is displayed when the Budget Type is selected. 

Major Head Totals 

Major head This field is display only. 




This field is used to view the Major head of the selected combination 

Major Head Description This field is display only. 



This field is displayed from the LOV for the selected Major Head. 

This field is used to represent the Major Head description 

Voted/charged This field is display only. 



This field is used to represent the Voted/Charged flag 

Authorisation Required This field is mandatory. 



The Valid values are Y – Yes 

N - No 


This field is used to represent the Authorization is required for non budgeted 

heads or not. 

Plan Amount (for Control 

amounts) 

Non Plan Amount (for Control 

amounts) 

Deduct Plan Amount (for control 

amounts) 

81 

This field is display only. 



Valid values are from 0 to 99999999999999.99 

This field is used to represent the Plan amount for Budget summary 





This field is used to represent the Non Plan amount for Budget summary 





This field is used to represent the Deduct Plan amount for Budget summary

iDD@T naa^na Plaana emaa]MT (fa^r knT/aola emaa]MT) yah kovala iDsaPlao xao~ hO. 




[sa xao~ kao bajaT samarI ko ilae iDD@T naa^na Plaana raiSa dSaa-nao ko ilae p`yaaoga ikyaa jaata hO. 

Plaana emaa]MT (fa^r iDTolD emaa]MT) yah kovala iDsaPlao xao~ hO. 




[sa xao~ kao bajaT DaTa ko ilae Plaana raiSa dSaa-nao ko ilae p`yaaoga ikyaa jaata hO. 

naa^na Plaana emaa]MT (fa^r iDTolD emaa]MT) yah kovala iDsaPlao xao~ hO. 



vaOQamaana 0 sao 99999999999999 ,99 tk hO. 

[sa xao~ kao bajaT DaTa ko ilae naa^na Plaana raiSa dSaa-nao ko ilae p`yaaoga maMo laayaa jaata hO. 

iDD@T Plaana emaa]MT (fa^r iDTolD emaa]MT) yah kovala iDsaPlao xao~ hO. 




[sa xao~ kao bajaT DaTa ko ilae iDD@T Plaana raiSa kao dSaa-nao ko ilae p`yaaoga ikyaa jaata hO. 

iDD@T naa^na Plaana emaa]MT (fa^r bajaT emaa]MT) yah kovala iDsaPlao xao~ hO. 




[sa xao~ kao bajaT DaTa ko ilae iDD@T naa^na Plaana raiSa kao dSaa-nao ko ilae p`yaaoga ikyaa jaata hO. 

Plaana emaa]MT (fa^r iDisk`pOMsaI) yah kovala iDsaPlao xao~ hO. 



vaOQamaana -99999999999999 ,99 sao 99999999999999 ,99 tk hO. 

[sa xao~ kao Plaana raiSa maoM bajaT samarI tqaa bajaT DaTa ko baIca AMtr kao dSaa-nao ko ilae p`yaaoga maMo laayaa jaata hO. 

naa^na Plaana emaa]MT (fa^r iDisk`pOMsaI) yah kovala iDsaPlao xao~ hO. 




[sa xao~ kao naa^na Plaana raiSa maoM bajaT samarI tqaa bajaT DaTa ko baIca AMtr kao dSaa-nao ko ilae p`yaaoga maoM laayaa jaata 

hO. 

iDD@T Plaana emaa]MT (fa^r iDisk`pOMsaI) yah kovala iDsaPlao xao~ hO. 




[sa xao~ kao iDD@T Plaana raiSa maoM bajaT samarI tqaa bajaT DaTa ko baIca AMtr kao dSaa-nao ko ilae p`yaaoga maoM laayaa 

jaata hO. 

iDD@T naa^na Plaana emaa]MT (fa^r iDisk`pOMsaI) yah kovala iDsaPlao xao~ hO. 




[sa xao~ kao iDD@T naa^na Plaana raiSa maoM bajaT samarI tqaa bajaT DaTa ko baIca AMtr kao dSaa-nao ko ilae p`yaaoga maoM laayaa 

jaata hO. 

maa[nar hOD (puSa baTna) yah puSa baTna hO. 

[sa baTna kao dbaakr blaa^k maa[nar hOD ko yaaoga kao ilayaa jaata hO jahaM maojar hOD yaaoga maoM caunao gae mau#ya SaIYa- ko ilae 

laGau SaIYa- vaar yaaoga p`diSa-t haota hO. 

yaid iksaI p`kar kI ivasaMgatI hO tao Aap skÌna pr maa[nar hOD TaoTlsa, saba hOD TaoTlsa, iDTolD hOD TaoTlsa ka Avalaaokna kr ko iksa str pr Antr hO pta lagaa sakto hOM 

(Aqaa-t maa[nar hOD, saba hOD, iDTolD hOD ) [sa skIna\sa ka skÌna AaOr xao~ ivavarNa naIcao idyaa gayaa hO. 

82

Deduct Non Plan Amount (for 

control amounts) 

Plan Amount (for Detailed 

amounts) 

Non Plan Amount (for Detailed 

amounts) 

Deduct Plan Amount (for Detailed 

amounts) 

Deduct Non Plan Amount(for 

budget amounts) 

82 





This field is used to represent the Deduct Non Plan amount for Budget 

summary 





This field is used to represent the Plan amount for Budget Data 





This field is used to represent the Non Plan amount for Budget Data 





This field is used to represent the Deduct Plan amount for Budget Data 





This field is used to represent the Deduct Non Plan amount for Budget Data 

Plan Amount (for discrepancy) This field is display only. 



Valid values are from -99999999999999.99 to 99999999999999.99 

This field is used to represent the difference in Plan amount between Budget 

Summary and Budget Data 

Non Plan Amount (for 

discrepancy) 

Deduct Plan Amount(for 

discrepancy) 

Deduct Non Plan Amount(for 

discrepancy) 

Minor Head 

(Push Button) 





This field is used to represent the difference in Non Plan amount between 

Budget Summary and Budget Data 





This field is used to represent the difference in Deduct Plan amount between 

Budget Summary and Budget Data. 





This field is used to represent the difference in Deduct Non Plan amount 

between Budget Summary and Budget Data 

This is a Push Button. 

Pressing this Button takes to the Block Minor Head totals where the Minor 

Head wise totals for the major Head selected in the Major Head totals block 

are displayed. 

If there is a discrepancy, you can find out at what level (i.e. Minor Head, Sub head, Detailed Head) the difference is by 

viewing the screens such as Minor Head totals, Sub Head Totals, Detailed Head Totals. The screen and field details of 

these screens are given below.

skÌna fa^r maa[nar hOD TaoTlsa 

maa[nar hOD TaoTlsa 

xao~ ivavarNa 




yah xao~ maojar hOD kao dSaa-ta hO ijasa ko ilae maa[nar hOD vaar yaaoga kao dSaa-yaa gayaa hO. 

saba maojar hOD yah kovala iDsaPlao xao~ hO. 



yah xao~ maojar hOD ko AMtga-t saba maojar hOD kao p`diSa-t krta hO ijasa ko ilae maa[nar hOD ko Anausaar yaaoga dSaa-yaa 

jaata hO. 

maa[nar hOD yah kovala iDsaPlao xao~ hO. 



yah xao~ kao maa[nar hOD kao p`diSa-t krta hO ijasa ko ilae yaaoga kao dSaa-yaa jaata hO. 

Plaana e@sapOMiDcar yah kovala iDsaPlao xao~ hO. 



yah xao~ p`diSa-t maojar hOD, saba maojar hOD tqaa maa[nar hOD saMyaaojana ko ilae Plaana e@sapOMiDcar raiSa kao dSaa-ta hO,. 

naa^na Plaana e@sapOMiDcar yah kovala iDsaPlao xao~ hO. 



yah xao~ p`diSa-t maojar hOD, saba maojar hOD tqaa maa[nar hOD saMyaaojana ko ilae naa^na Plaana e@sapOMiDcar raiSa kao dSaa-ta 

hO,. 

Plaana iDD@T irkvarI yah kovala iDsaPlao xao~ hO. 



yah xao~ p`diSa-t maojar hOD, saba maojar hOD tqaa maa[nar hOD saMyaaojana ko ilae Plaana iDD@T irkvarI raiSa kao dSaa-ta 

hO,. 




yah xao~ p`diSa-t maojar hOD, saba maojar hOD tqaa maa[nar hOD saMyaaojana ko ilae AnaPlaanD iDD@T irkvarI raiSa kao 

dSaa-ta hO,. 

maojar hOD (puSa baTna) yah puSa baTna xao~ hO. 

[sa baTna kao dbaanao sao blaak maojar hOD yaaoga p`diSa-t haota hO. 

83

Screen for Minor Head totals 

Minor Head Totals 





This field displays the Major Head for which the Minor Head wise totals are 

displayed 

Sub Major Head This field is display only. 



This field displays the Sub Major Head under the Major Head displayed for 

which the Minor Head wise totals are displayed. 

Minor Head This field is display only. 



This field displays the Minor Head for which the totals are being displayed. 

Plan Expenditure This field is display only. 



This field displays the Plan expenditure amount for the combination of Major 

Head, sub Major Head and the Minor Head displayed. 

Non Plan Expenditure This field is display only. 



This field displays the Non Plan expenditure amount for the combination of 

Major Head, sub Major Head and the Minor Head displayed. 

Plan Deduct Recovery This field is display only. 



This field displays the Planned Deduct Recovery amount for the combination 

of Major Head, sub Major Head and the Minor Head displayed. 

Non Plan Deduct Recovery This field is display only. 



This field displays the Unplanned Deduct Recovery amount for the 

combination of Major Head, sub Major Head and the Minor Head displayed. 

Major Head 

(Push Button) 

83 

This field is a Push Button. 

Pressing this Button takes to the Block Major Head totals.

saba hOD (puSa baTna) yah puSa baTna xao~ hO. 

[sa baTna kao dbaakr blaak saba hOD yaaoga p`diSa-t haota hO. jaha^M maa[nar hOD TaoTlsa blaak maoM caunao gae maojar hOD, saba 

maojar hOD, maa[nar hOD ko ilae saba hOD vaar yaaoga p`diSa-t haota hO. 

skÌna fa^r saba hOD TaoTlsa 

saba hOD TaoTlsa 

xao~ 

ivavarNa 




yah xao~ maojar hOD kao p`diSa-t krta hO ijasa ko ilae saba hOD vaar yaaoga kao p`diSa-t ikyaa jaata hO. 




yah xao~ maojar hOD ko AMtga-t saba maojar hOD kao p`diSa-t krta hO ìjasa ko ilae saba hOD vaar yaaoga p`diSa-t 

ikyaa jaata hO. 




yah xao~ maa[nar hOD kao dSaa-ta hO ijasako ilae iDTolD hOD vaar yaaoga p`diSa-t ikyaa jaata hO. 

gaùp saba hOD yah kovala iDsaPlao xao~ hO. 



yah xao~ gaùp saba SaIYa- kao dSaa-ta hO ijasa ko ilae saba hOD vaar yaaoga p`diSa-t ikyaa jaata hO. 

pàojao@T mahalaoKakar, maharaYT/ ko ilae laagaU nahIM. 

saba hOD yah kovala iDsaPlao xao~ hO. 



yah xao~ saba hOD kao dSaa-ta hO ijasako ilae yaaoga kao p`diSa-t ikyaa jaata hO. 




yah xao~ p`diSa-t maojar hOD, saba maojar hOD, maa[nar hOD, gaùp saba hOD tqaa saba hOD ko saMyaaojana ko ilae 

Plaana e@sapOMiDcar raiSa kao dSaa-ta hO. 

84

Sub Head 

(Push Button) 

Screen for Sub head totals 

Sub Head Totals 


84 


Pressing this Button takes to the Block Sub Head totals where the Sub head 

wise totals for the major Head, Sub Major Head, Minor Head selected in the 

Minor Head Totals block are displayed. 




This field displays the Major Head for which the Sub Head wise totals are 

displayed 





which the Sub Head wise totals are displayed. 




This field displays the Minor Head for which the Detailed Head wise totals are 

being displayed. 

Group Sub Head This field is display only. 



This field displays the Group sub Head for which the Sub Head wise totals are 


Project Not Applicable for AG Maharashtra 

Sub Head This field is display only. 



This field displays the Sub Head for which the totals are being displayed. 





Head, sub Major Head, Sub Major Head, Minor Head, Group sub Head and 

the Sub Head displayed.




yah xao~ p`diSa-t maojar hOD, saba maojar hOD, maa[nar hOD, gaùp saba hOD tqaa saba hOD ko saMyaaojana ko ilae naa^na Plaana 

e@sapOMiDcar raiSa kao p`diSa-t krta hO. 




yah xao~ p`diSa-t maojar hOD, saba maojar hOD, maa[nar hOD, gaùp saba hOD tqaa saba hOD ko saMyaaojana ko ilae Plaana iDD@T 

irkvarI raiSa kao dSaa-ta hO. 

naa^na Plaana iDD@T irkvarI yah kovala iDsaPlao xao~ hO. 



yah xao~ p`diSa-t maojar hOD, saba maojar hOD, maa[nar hOD, gaùp saba hOD tqaa saba hOD ko saMyaaojana ko ilae AnaPlaanD 

iDD@T irkvarI raiSa kao dSaa-ta hO. 

maa[nar hOD (puSa baTna) yah puSa baTna xao~ hO. 

[sa baTna kao dbaakr yah blaa^k maa[nar hOD yaaoga p`diSa-t haota hO. 

iDTolD hOD (puSa baTna) yah puSa baTna xao~ hO. 

[sa baTna kao dbaanao sao blaa^k iDTolD hOD yaaoga. jaha^ maojar hOD, saba maojar hOD, maa[nar hOD, gaùp saba hOD tqaa saba 

hOD blaa^k sao caunao gae saba hOD ko ilae iDTolD hOD vaar yaaoga p`diSa-t haota hO. 

skÌna fa^r iDTolD hOD TaoTlsa 

iDTolD hOD TaoTlsa 

xao~ 

ivavarNa 




yah xao~ maojar hOD kao dSaa-ta hO ijasa ko ilae iDTolD hOD vaar yaaoga p`diSa-t ikyaa jaata hO. 




yah xao~ p`diSa-t maojar hOD ko AMtga-t saba maojar hOD kao dSaa-ta hO ijasa ko ilae iDTolD hOD ko 

Anausaar yaaoga p`diSa-t ikyaa jaata hO. 

85





Major Head, Sub Major Head, Minor Head, Group sub Head and the Sub 

Head displayed. 





of Major Head, Sub Major Head, Minor Head, Group sub Head and the Sub 

Head displayed. 




This field displays the unplanned Deduct Recovery amount for the 

combination of Major Head, Sub Major Head, Minor Head, Group sub Head 

and the Sub Head displayed. 

Minor Head 

(Push Button) 

Detailed Head 

(Push Button) 

Screen for Detailed Head totals 

Detailed Head Totals 

85 


Pressing this Button takes to the Block Minor Head totals. 


Pressing this Button takes to the Block Detailed Head totals where the 

Detailed head wise totals for the major Head, Sub Major Head, Minor Head, 

Group Sub Head, Sub Head selected in the Sub Head Totals block are 

displayed. 





This field displays the Major Head for which the Detailed Head wise totals 

are displayed 





which the Detailed Head wise totals are displayed.




yah xao~ maa[nar hOD kao dSaa-ta hO ijasa ko ilae iDTolD hOD vaar yaaoga kao p`diSa-t ikyaa jaata hO. 

gaùp saba hOD yah kovala iDsaPlao xao~ hO. 



yah xao~ gaùp hOD kao dSaa-ta hO ijasako ilae iDTolD hOD vaar yaaoga kao p`diSa-t ikyaa jaata hO. 

86 

pàojao@T e jaI maharaYT/ pr laagaU nahIM hO. 

saba hOD yah kovala iDsaPlao xao~ hO. 



yah xao~ saba hOD kao p`diSa-t krta hO ijasa ko ilae iDTolD hOD vaar yaaoga kao p`diSa-t ikyaa jaata hO. 

iDTolD hOD yah kovala iDsaPlao xao~ hO. 



yah xao~ iDTolD hOD kao dSaa-ta hO ijasa ko ilae yaaoga kao p`diSa-t ikyaa jaata hO. 




yah xao~ p`diSa-t maojar hOD, saba maojar hOD, maa[nar hOD, gaùp saba hOD, saba hOD tqaa iDTolD hOD ko saMyaaojana 

ko ilae Plaana e@sapOMiDcar raiSa kao dSaa-ta hO. 





ko ilae naa^na Plaana e@sapOMiDcar raiSa kao p`diSa-t krta hO. 





ko ilae PlaanD iDD@T irkvarI raiSa kao dSaa-ta hO. 

naa^na Plaana iDD@T irkvarI yah kovala iDsaPlao xao~ hO. 




ko ilae AnaPlaanD iDD@T irkvarI raiSa kao dSaa-ta hO. 

saba hOD (puSa baTna) yah puSa baTna xao~ hO. 

[sa baTna kao dbaanao sao blaa^k saba hOD yaaoga p`diSa-t haota hO. 



maonyaU mao jaae 

maasTr maa^DyaUla mao jaae 

Aa^qaaora[jaoSana mao jaae 

bajaT @laaisaifkoSana kao caunao 

AalT +ema +TI +baI maonyaU tk phu^Mcanao kI "kI" hO. 


yah saMBava nahIM hO @yaaoMik bajaT DaTa ko AaMkDo, inayaM~Na AaMkDaoM Aqaa-t\ bajaT saaraMSa sao maola Kato hOM.




This field displays the Minor Head for which the Detailed Head wise totals 

are being displayed. 

Group Sub Head This field is display only. 



This field displays the Group sub Head for which the Detailed Head wise 

totals are being displayed. 

86 

Project Not Applicable for AG Maharashtra 

Sub Head This field is display only. 



This field displays the Sub Head for which the Detailed Head wise totals are 


Detailed Head This field is display only. 



This field displays the Detailed Head for which the totals are being displayed. 





Head, Sub Major Head, Minor Head, Group sub Head, the Sub Head and 

the Detailed Head displayed. 





Major Head, Sub Major Head, Minor Head, Group sub Head, the Sub Head 

and the Detailed Head displayed. 





of Major Head, Sub Major Head, Minor Head, Group sub Head, the Sub 

Head and the Detailed Head displayed. 




This field displays the Unplanned Deduct recovery amount for the 

combination of Major Head, Sub Major Head, Minor Head, Group sub Head, 

the Sub Head and the Detailed Head displayed. 

Sub Head 

(Push Button) 

How to use 


Go to Menu 


Go to Authorization 

Select Budgeted Classifications 

The access key is ALT +M+T+B 

b. How to Add 


Pressing this Button takes to the Block Sub Head totals. 

Addition is not possible, as Budget Data figures are reconciled with control figures i.e. Budget Summary.


87 

fa^ma- Kaolakr krsar 'iva%tIya vaYa-' xao~ maoM calaa jaaegaa. jaOsao hI p`yaao@ta iva%tIya vaYa- maoM p`vaoSa krta hO gaàMT nambar AaOr gaàMT ivavarNa caunanao ko ilae ela Aao vaI p`diSa-t hao jaaegaa. 

bajaT Ta[p kao pìvaYT krnao pr saPlaImaoMTrI nambar svat: papulaoT hao jaaegaa. [sa ko pScaat\ [sa saMyaaojana ko ilae blaak maojar hOD TaoTlsa maojar hOD vaar p`diSa-t hao jaata hO. 

p`diSa-t ivavarNa maoM maojar hOD, iDisk`p\Sana vaaoToD / caaja\-D FlaOga, pàiQakrNa Apoixat FlaOga, knT/aola raiSa, iDTolD raiSa ko ilae Plaana raiSa, ivasaMgait, knT/aola raiSa ko ilae naa^na- 

Plaa^na raiSa, ivasaMgait, knT/aola raiSa ko ilae iDD@T Plaa^na AaOr iDD@T naa^na-Plaana raiSa, iDTolD raiSa, ivasaMgait p`diSa-t hao jaayaoMgao. yaid bajaT raiSa ]plabQa nahIM hO Aqavaa yaid 

~uiT raiSa SaUnya nahI hO tao ifr p`yaao@ta A^qaaora[jaoSana FlaOga kao AVtna nahIM kr sakta hO. 

caunao gae maojar hOD ko ilae maa[nar hOD vaar yaaoga kao doKnao ko ilae, maojar hOD yaaoga blaa^k ko maa[nar hOD baTna kao dbaayaa jaa sakta hO. yah caunao gae maojar hOD ko ilae maa[nar hOD ko 

ilae maa[nar hOD vaar yaaoga p`diSa-t krogaa. 

saba hOD vaar yaaoga jaOsao AaOr AiQak ivavarNa kao doKnao ko ilae maa[nar hOD TaoTlsa blaa^k ko ]p SaIYa- baTna kao dbaayaa jaa sakta hO. yah caunao gae maojar hOD, saba maojar hOD, maa[nar 

hOD ko yaaoga maa[nar hOD blaa^k maoM caunao gae maa[nar hOD ko ilae saba hOD vaar yaaoga p`diSa-t krogaa. 

iDTolD hOD vaar yaaoga kao doKnao ko ilae maa[nar hOD yaaoga blaa^k ko iDTolD hOD baTna kao dbaayaa jaa sakta hO. yah saba hOD yaaoga blaâk sao caunao gae maojar hOD, saba maojar hOD, maa[nar 

hOD gaùp saba hOD saba hOD kao p`diSa-t krogaa. 


pirvat-na ike jaanao vaalao irkaD- ko ilae vaYa- gaàMT tqaa bajaT Ta[p kao pìvaYT kroM. jaba maojar hOD TaoTlsa blaa^k maoM ivavarNa ko p`diSa-t ikyaa jaata hO tao A^qaaora[jaoSana FlaOga ka 

iDfalT maana "Y" - Yes haogaa. yaid ivasaMgait raiSa SaUnya hO tao ifr A^qaaora[jaoSana irkvaaya-D FlaOga ka iDfalT maana "N" - No kao AVtna ikyaa jaa sakta hO . 

(A^qaaora[jaoSana kI ja$rt nahI hO Aqaa-t\ A^qaaora[jaD) Anya~ AVtna nahI ikyaa jaa sakta hO. pirvat-na kovala tBaI ikyaa jaa sakta hO jaba A^qaaora[jaoSana FlaOga "Y" hO. 


imaTanao kI Anaumait nahIM hO. 

2 , gaOr bajaTIya vagaI-krNa ka pàiQakrNa 

yah sauivaQaa gaOr bajaTIya vagaI-krNa kao pàiQakRt krtI hO. 

saMBaavaI pirsaMpi


87 

Upon opening the form, the Cursor will be positioned in ‘Financial Year’ field. As soon as the user enters Financial Year, 

LOV for selecting grant number and description of the Grant will be displayed. On entering the Budget Type the 

Supplementary Number will be populated automatically. After that the details for this combination are displayed Major 

Head wise in the block Major Head Totals. The displayed details include the Major Head, Description, Voted/Charged flag, 

Authorization required flag, Plan amount for Control Amount, Detailed Amount, discrepancy, non plan amount for Control 

amount, Detailed amount, discrepancy, Deduct Plan amount and Deduct Non-plan amount for control Amount, Detailed 

Amount, discrepancy will be displayed. If the budget amounts are not present, or if the discrepancy amounts are not zero 

then the user cannot update authorization flag. 

To view the Minor Head wise totals for the selected Major Head the Minor Head button of the Major Head totals block can 

be pressed. This will display the minor Head wise totals for the selected Major Head. 

To view more details like sub Head wise totals the sub Head button of the Minor Head Totals block can be pressed. This 

will display the Sub Head wise totals for the selected Major Head, sub Major Head, Minor Head selected in the Minor 

Head totals block. 

To view Detailed Head wise totals are Detailed Head button of the Minor Head totals block can be pressed. This will 

display the Detailed Head wise totals for the selected Major Head, Sub Major Head, Minor Head, Group sub Head, sub 

Head selected in the Sub Head totals block. 


Enter the Year, Grant and Budget type details for the Record to be modified. When the details are displayed in the Major 

Head Totals block the Authorization Required flag will have a default value ‘Y’ – Yes. If the discrepancy amounts are zero 

then the Authorization Required flag can be updated to ‘N’ – No (Authorization not required i.e. Authorized) else updating 

cannot be done. Modification can be done only when the Authorization flag is ‘Y’. 


Deletion is not possible. 

2. Authorization of Non Budgeted Classifications 

This utility authorizes the non-Budgeted Classifications 


Non-budgeted classifications should be entered in ‘Non-Budgeted Sub-heads’ ,’Detailed Heads (non-budgeted)’ and 

‘Object Heads (non-budgeted)’. 

The above classification should be entered at least upto ‘Detailed Head’ level. 

How to use 

There is no screen provided to this utility. You can invoke the utility through menu as – 

Go to Menu 


Go to Authorization 

Select Non-Budgeted Classifications. 

After selecting Non-budget Classification the system authorizes all the unauthorized non-budgeted classifications and 

gives the message as “Authorization of Non Budgeted Classification is complete”. 

Remarks 

No separate screen is provided 

Modification and Deletion is not possible.

1 , ivaBaaga 

AQyaaya - VII 

saamaanya 

[sa skÌna ka ivaBaagaIya ivavarNa tqaa vaI ela saI p`NaalaI ko ivaBaagaaoM ko inaid-YT saI saI Aao ivavarNa kao inaQaa-irt krnao va ]nako rK rKava ko ilae p`yaaoga ikyaa jaata hO. 

]_oSya 

[sa skÌna ka p`yaaoga inamnailaiKt kayaao- ko ilae ikyaa jaata hO 

nayao ivaBaaga kao jaaoDnaa 

maaOjaUda ivaBaaga kao ivavarNa maoM pirvat-na krnaa 

ivaBaaga ko ivavarNa kI @vaorI krnaa 

ivaBaaga kao imaTanaa 

ivaBaaga ko ilae saI saI Aao inaid-YT krnaa 

ivaBaaga sao saMbaiMQat saI saI Aao kao imaTanaa 

ivaSaoYa ivaBaaga sao saMbaiQat saI saI Aao ivavarNa kI @vaorI krnaa 

saBaI ivaBaagaaoM tqaa ]nasao saMbaMQa saI saI Aao kI @vaorI krnaa. 

saMBaavaI pirsaMpi

1. Departments 

CHAPTER - VII 

General 

This screen is used for defining and maintaining the Department details and the assigned CCO (Chief Controlling Officer 

i.e. Head of the Administrative Department) details of the departments of the VLC system. 

Purpose. 


Add a new department 

Modify the details of the existing Departments 

Query details of the departments 

Delete a department 

Assign a CCOs to the Departments. 

Delete a CCO associated to a department. 

Query the CCO details associated to a particular department 

Query all the departments and the CCOs associated to them 


This screen needs the existence of CCO Domains data 

Screen Layout 


Departments 


Department This field is a mandatory field. 

This field can accept numbers or alphanumeric data. In case of 

Bombay it accepts alphanumeric data and in other cases it accepts 

only numeric data. 


The valid values are numbers from 001 to 999 for all the regions 

except for Bombay for which the valid values are alphanumeric data. 

This field is used to enter the Code or Id of the department of the 

VLC system 

Department Description This field is a mandatory field. 


This field is used to enter the description of the department whose Id 

or Code has been entered in the Department Code field.

xao~ ivavarNa 

saI saI Aao kaoD yah ek Ainavaaya- xao~ hO. 

yah xao~ kovala vaNa- AaOr saM#yaaAaoM kao svaIkar kr sakta hO. 



[sa xao~ ka ivaBaaga sao saMbaMiQat saI saI Aao ko saI saI Aao Aa[- DI kao pìvaYT krnao ko ilae p`yaaoga ikyaa 

jaata hO. 

saI saI Aao iDisk`p\Sana yah kovala iDsaPlao xao~ hO. 


jaba vaOQa saI saI Aao kaoD kao pìvaYT ikyaa jaata hO tao yah xao~ saI saI Aao ko ivavarNa kao dSaa-ta hO. 





janarla kao caunao 

iDpaT-maoMT kao caunao 

AalT +ema +ena +TI maonyaU tk phu^Mcanao kI "kI" hO. 


89 

iDpaT-maoMT tqaa saI saI Aao kao iDpaT-maoMT sao jaaoDnaa : 

iDpaT-maoMT kaoD Aqavaa Aa[- DI tqaa iDpaT-maoMT ko ivavarNa kao pìvaYT krnaa haogaa. ivaBaaga ko saI saI Aao kao inaQaa-irt krnao ko ilae iDpaT-maoMT saI saI Aao ivavarNa maoM jaae 

tqaa saI saI Aao Aa[- DI kao pìvaYT kroM. 

phlao hI sao maaOjaUd irkaD- maoM saI saI Aao kao jaaoDnaa : 

iDpaT-maoMT pr @vaorI kroM ijasako saaqa nae saI saI Aao kao jaaoDa jaanaa hO. iDpaT-maoMT saI saI Aao ivavarNa maoM jaae tqaa saI saI Aao ko saI saI Aao kaoD kao pìvaYT kroM ijasao ivaBaaga 

sao jaaoDa, jaanaa hO. 


@vaorI maaoD maoM jaaeM . maaOjaUda irkaD- kao p`diSa-t krnao ko ilae @vaorI kroM. 


pirvat-na krnao ko ilae iDpaT-maoMT ivavarNa kI @vaorI kroM AaOr Apoixat pirvat-na kroM. kovala iDpaT-maoMT ivavarNa tqaa vaOkilpk BaaYaa maoM iDpaT-maoMT ivavarNa pirvat-na yaaogya hO. 

ivaBaaga ko saI saI Aao maoM pirvat-na krnao ko ilae saI saI Aao kao imaTanaa pD,ta hO AaOr ifr Anya saI saI Aao kao pìvaYT Aqavaa caunaa ( ela Aao vaI) jaa sakta hO. 


Apoixat irkaD- p`diSa-t krnao ko ilae ivaiSaYT xao~aoM maoM @vaorI kroM AaOr p`diSa-t irkaD- kao imaTaeM. 

iDpaT-maoMT kao imaTaeM : 

ivaiSaYT iDpaT-maoMT kao imaTanao ko ilae Apoixat iDpaT-maoMT kI @vaorI kroM AaOr ifr ivaBaaga kao imaTa doM. yaid kao[- saI saI Aao iDpaT-maoMT sao jauDa huAa hO tao iDpaT-maoMT kao 

imaTayaa nahI jaa sakta hO. iDpaT-maoMT kao tba nahI imaTayaa jaa sakta hO jaba ]sa ka p`yaaoga bajaT samarI Aqavaa DI DI Aao maoM ikyaa jaa rha hO. 

ivaBaaga sao sambaw saI saI Aao kao imaTanaa : 

iDpaT-maoMT sao sambaw saI saI Aao kao imaTanao ko ilae Apoixat iDpaT-maoMT kI @vaorI kroM tqaa saI saI Aao kao imaTae. 

(ca) iTPpNaI : 

iDpaT-maoMT kao tba nahI imaTayaa jaa sakta hO jaba yah iksaI saI saI Aao sao jauDa hO Aqavaa yaid vah bajaT samarI Aqavaa DI DI Aao maoM p`yaaoga ikyaa jaa rha hO. 

iDpaT-maoMT ko saI saI Aao ,maoM pirvat-na krnao ko ilae saI saI Aao kao imaTanaa haogaa AaOr ifr Anya saI saI Aao kao pìvaYT ikyaa jaa sakta hO Aqavaa caunaa ( ela Aao vaI) jaa 

sakta hO. 

2 , pdnaama 

yah skÌna ivaBaaga vaar pdnaamaaoM kI $p roKa rKtI hO.

CCO Details 


CCO Code This field is a mandatory field. 

This field can accept only alphabets and numbers 



This field is used to enter the CCO Id of the CCO attached to the 

department. 

CCO Description This field is a display only field. 


This field displays the description of the CCO when a valid CCO Code 

is entered. 

How to use 


Open Menu 


Select General 

Select Departments 

Menu access key ALT+M+N+T 

b. How to Add 

89 

Adding Department and CCO to the Department: 

The Department Code or ID and description of the Department have to be entered. To define CCO of the 

department go to the Department CCO details and enter the CCO ID. 

Adding CCO to an already existing Department 

Query on the Department to which a new CCO has to be added go the Department . CCO details and enter the 

CCO Code of the CCO, which has to be attached to the department. 


Change to Query mode. Execute the Query to display all the existing records. 


Query the Department details to be modified and make the required modifications. Only the fields Department 

descriptions and Department descriptions in alternate language are modifiable. 

To modify the CCO of a department, the CCO has to be deleted and then another CCO can be entered or selected (LOV). 


Query on a particular field to display the required record and delete the displayed record 

Delete a Department: 

To delete a particular Department query the required Department and then delete the department. A 

department cannot be deleted if any CCOs are associated with the department. A department cannot be 

deleted if is being used in budget summary or DDOs 

Delete a CCO associated to a Department: 

To delete a CCO associated to a Department, query the required Department and delete the CCO. 

f. Remarks 

A Department cannot be deleted if it is associated to any CCO or if it is being used in Budget summaries or 

DDOs 

To modify the CCO of a department, the CCO has to be deleted and then another CCO can be entered or 

selected (LOV). 

2. Designations 

This screen maintains department wise designations.

]_oSya 

90 


pdnaama saMbaMQaI ivavarNa kao jaaoD,naa 

pdnaamaaoM kao AVtna krnaa 

pdnaama saMbaMQaI ivavarNa kao imaTanaa ` ijasa maoM iksaI kma-caarI ka ivavarNa nahIM hO. 

maaOjaUda pdnaamaaoM ko saMbaMQa maoM @vaorI krnaa. 

saMBaavaI pirsaMpi

Purpose 

90 


Add Designation details. 

Update the designations. 

Delete Designation details, which have no employee details. 

Query for existing Designations. 

Dependency /Prerequisites 

This screen needs the existence of Departments master data. 

Screen Layout 


Departments 


Department Code This field is mandatory. 


The length of the field is three. 


Valid values for this field are the department codes of the departments 

of the VLC system 

Department Description This field is display item. 


The length of the field is sixty. 

Gives the description of department in English. 

Designations 


Designation Code This field is mandatory. 


The length of the field is five. 

Valid values for this field are the strings consisting of Capital English 

alphabets and numbers. 

This field is used to enter the designation code.

pdnaama iDisk`pSana yah Ainavaaya- xao~ hO. 



[sa xao~ ka AMga`jaI maoM pdnaama ko ivavarNa kao pìvaYT krnao ko ilae p`yaaoga ikyaa jaata hO. 






pdnaama kao caunao 

AalT +ema +ena +DI maonyaU tk phu^Mcanao kI "kI" hO. 


iDpaT-maoMT kaoD kao pìvaYT kroM. pdnaama kao jaaoDnao ko ilae pdnaama saMbaMQaI ivavarNa maoM jaae . pdnaama kaoD tqaa pdnaama ko ivavarNa kao pìvaYT kroM. 


91 

fama- Kaolakr iDpaT-maoMT kaoD pìvaYT kroM (iDpaT-maoMT kaoD kao ela Aao vaI kao pàPt krnao ko ilae F9 dbaaeM) iDpaT-maoMT eMTr krnao pr ivaBaaga ko saBaI pdnaama p`diSa-t hao jaayaoMgao. 


pirvat-na kovala iDisk`pSana AaOr pdnaama kaoD ko vaOkilpk BaaYaa xao~ maoM iDisk`p\Sana pr hI saMBava hO. p`yaao@ta kovala maaOjaUda irkaD- pr @vaorI kr sakta hO AaOr ]sa ivaiSaYT irkaD- 

kao pirvait-t kr sakta hO. 


p`yaao@ta maaOjaUda irkaD- pr @vaorI kr sakta hO AaOr ]sa ivaiSaYT irkaD- kao imaTa sakta hO. pdnaama kao tBaI imaTayaa jaa sakta hO jaba ]na sao sambaW kma-caairyaaoM ka irkaD- ]plabQa 

nahI haoM. 


[sa skÌna ka p`yaaoga tBaI ikyaa jaa sakta hO yaid ivaBaaga ko AaMkDaoM ]plabQa hO. 

pdnaama kao tBaI imaTayaa jaa sakta hO yaid ]sasao saMbaMw kma-caairyaaoM ka irkaD- nahIM hao. 

3 , byaaja dr 

yah skÌna vat-maana iva%tIya vaYa- ko ilae ivaiBanna byaajaaoM ko ilae byaaja draoM ka rK rKava krtI hO. 

]_oSya 


ivaiBanna p`kar ko byaajaaoM ko ilae byaajaaoM kI draoM kao jaaoDnaa Aqa-at\ vat-maana iva%tIya vaYa- ko ilae Kjaanaa ibala ivaSaoYa byaaja Aaid. 

iksaI BaI vaYa- ko byaaja ko p`kar kI byaaja draoM maoM pirvat-na krnaa. 

inaiScat irkaD- kao imaTanaa. 

maaOjaUda irkaD- kao doKnaa. 

saMBaavaI pirsaMpi

Designation Description This field is mandatory. 


The length of the field is sixty. 

This field is used to enter the description of designation in English. 

How to Use 


Open Menu 



Select Designations 

Menu access key ALT+M+N+D 

b. How to Add 

91 

Enter the Department Code. To add Designations go to the Designation details. Enter the Designation Code and the 

description of the designation. 


Upon entering the form enter the Department Code (Press F9 to get LOV of Department Code). On entering the 

department, all designations for the department are displayed. 


Modification is possible only on Description and Description in alternate language fields of Designation Code. The user 

can query existing records and then make the required changes. 


The user can query existing records and delete a particular record. A Designation can be deleted only if there are no 

associated employee records. 

f. Remarks 

This screen can be used only if department’s data is available. 

A designation can be deleted only if there are no associated employee records. 

3. Interest Rates 

This screen maintains Interest Rates for different interest types for the current financial year. 

Purpose 


Add Interest rates for different Interest types i.e. Treasury Bills, special Interest etc. for the current financial year. 

Modify Interest rate for an interest type of any year. 


View existing records. 


This screen needs the existence of Domain data for domain type Interest

skÌna lao Aa]T 

xao~ ivavarNa 

xao~ 

ivai%tya vaYa- 

fà^ma 

TU 

ivavarNa 

92 

yah Ainavaaya- xao~ hO. 



ela Aao vaI ]plabqa hO jaao Aaopna vaYa- kao dSaa-ta hO. 

vaOQamaana 1900 AaOr 2200 hO. 

p`yaao@ta ela Aao vaI sao iva%tIya vaYa- kao cauna sakta hO. 

yah xao~ ]sa vaYa- kao dSsa-ta hO ijasako ilae byaaja ko p`kar kao inaQaa-irt ikyaa gayaa hO tqaa yah p`yaao@ta 

[npuT laota hO. 

iva%tIya vaYa- 1999 kao 1999 - 2000 ko $p maoM dSaa-yaa jaata hO. 

[nTrosT Ta[p yah Ainavaaya- xao~ hO. 



ela Aao vaI ]plabqa hO jaao ik byaaja ko p`kar kao tqaa ivavarNa kao dSaa-ta hO. 

yah xao~ byaaja ko p`kar kao ina$ipt krta hO. 

dr yah Ainavaaya- xao~ hO. 



vaOQamaana 999 ,99 p`kar ka kao[- BaI Qanaa%mak saM#yaa hO. 

iDisk`p\Sana yah xao~ kovala iDsaPlao ko ilae hO. 






maasTr maa^DyaUla caunao 

janarla caunao 

[nTrosT roT kao caunao 

AalT +ema +ena +Aar maonyaU tk phu^Mcanao kI "kI" hO. 


pìvaYT ike gae [nTrosT Ta[p ko ilae vat-maana iva%tIya vaYa- tqaa byaaja ko p`kar kao AaOr byaaja kI draoM kao pìvaYT kroM.

Screen Layout 



Financial Year 

From 

To 

92 

This field is mandatory 



LOV is available which shows the Years that are open. 

The valid values are 1900 and 2200 

The user can select the financial year from the LOV 

This field stands for the year for which the interest type is defined and takes user 

input 

The financial Year is displayed as 1999 – 2000 for the year 1999. 

Interest Type This field is mandatory 

This field alphanumeric 


LOV is available which shows interest type and description 

This field stands for the Interest type 

Rate This field is mandatory 

This field numerical 


Valid values are any positive number of the type 999.99 

Description This field is for display 

This field alphabetical 


How to use 


Open Menu 


Select General. 

Select Interest Rates. 

Menu access key is ALT+M+N+R 

b. How to Add 

Enter the Current Financial year and the Interest Type and the Rate of Interest for the Interest Type entered.


93 

@vaorI maaoD mao jaae. byaaja ivavarNa kao p```diSa-t krnao ko ilae @vaorI kroM. tdnau$p irkaD- kao p`diSa-t krnao ko ilae vaYa- Aqavaa [nTrosT Ta[p Aqavaa dr pr @vaorI 

kroM. 


dr xao~ pr hI pirvat-na saMBava hO. Apoixat irkaD- kI @vaorI kroM AaOr ifr pirvat-na kroM. 


maaOjaUda irkaD- pr @vaorI kroM AaOr Apoixat irkaD- kao imaTaeM. 


kovala vat-maana iva%tIya vaYa- ko ilae hI irkaD- kao pìvaYT ikyaa jaa sakta hO. 

kovala roT xao~ ko ilae hI pirvat-na saMBava hO. 

4 , Daomaona iDTolsa 

[sa skÌna ka p`yaaoga vaI ela saI p`NaalaI ko saBaI Daomaona tqaa Daomaona ivavarNa kao pirBaaiYat krnao AaOr rKrKava ko ilae ikyaa gayaa hO. 

]_oSya 

[sa skÌna ka p`yaaoga inamnailaiKt kayaao- ko ilae ikyaa jaata hO. 

na[- Daomaona kao jaaoDnaa. 

maaOjaUda Daomaona maoM Daomaona ko maana kao jaaoDnaa. 

Daomaona maoM ivavarNa kao jaaoDnaa. 

maaOjaUda saBaI Daomaona kI @vaorI krnaa. 

iksaI BaI Daomaona ko ivavarNa maoM pirvat-na krnaa. 

saMBaavaI pirsaMpi


93 

Change to Query mode. Execute the Query, to display all the Interest details. Query on Year or Interest type or Rate to 

display the corresponding records. 


Modification is possible only on Rate field. Query the required record and then modify 


Query existing records and delete the required record. 

f. Remarks 

Records can be entered only for current financial year. 

Modification is possible only for Rate field. 

4. Domain Details 

This screen is used for defining and maintaining all the domains and the domain details of the VLC system. 

Purpose 

This Screen is used to 

Add a New Domain. 

Add Domain values to an existing domain 

Add details to the Domains 

Query all the existing domains 

Modify the details of any domain 


None 

Screen Layout

xao~ ivavarNa 

Daomaona ka naama 

xao~ 

ivavarNa 


yah xao~ kovala vaNaao-M AaOr saM#yaaAao kao svaIkar krta hO. 



[sa xao~ ka Daomaona Ta[p kao AiBainaQaa-irt krnaovaalao Daomaona Ta[p kao pìvaYT krnao ko ilae p`yaaoga ikyaa jaata 

hO. 

]dahrNa ko ilae : xao~, ijalaa, vaa}car, inaQaI ka p`kar DI DI Aao / saI saI Aao pdnaama, rajya ivaBaaga 

OAG ka AnauBaaga, [MsTITyaUSana Ta[p, irjana maasTr, gaarMTI kOTgarIsa, pI DblaU dstavaoja, paT-, saI saI 

Aao ivavarNa, yaaojanaa ka sTOiTk maana, saBaI saMBava Daomaona Aakar, pI DblaU DI fama- tqaa faorOsT fama--, Plaana 

kaoD, [nTrosT Ta[p Aaid. 

[sa xao~ maoM nae Daomaona kao inaQaa-irt krnao ko ilae "SIZE" eMTr kroM. 

kaoD yah Ainavaaya- xao~ hO. 

yah xao~ kovala vaNaao- AaOr saM#yaaAao kao svaIkar krta hO. 


[sa xao~ ka ivaSaoYa Daomaona Ta[p ko dayaro maoM ]sako Aist%va kI phcaana krnao ko ilae Daomaona kaoD kao pìvaYT 

krnao ko ilae p`yaaoga ikyaa jaata hO. ]dahrNa ko ilae : saI saI Aao kaoD, Daomaona saI saI Aao ko ilae Daomaona 

kaoD haogaa. 

jaba nae Daomaona kao inaQaa-irt krnaa hao ]sa nae Daomaona naama kao pìvaYT kroM ijasao [sa xao~ maMo inaQaa-irt ikyaa 

jaanaa hO. 

jaba [sa xao~ ka maana inaQaa-irt krnaa hao tao Daomaona kao banaato samaya yah xao~ inaQaa-irt vaNaao- kao svaIkar nahIM 

krogaa (Daomaona ko ivavarNa xao~ maoM). 

Daomaona iDisk`p\Sana yah Ainavaaya- xao~ hO. 

yah xao~ nae Daomaona ka inaQaa-irt krto samaya kovala saM#yaaAaoM kao svaIkar kr sakta hO. 

nae Daomaona kao inaQaa-irt krto hue xao~ kI lambaa[- 1 vaNa- hO AaOr Daomaona maoM maana kao inaQaa-irt krto hue xao~ 

kI lambaa[- 80 vaNa- hO. 

nayaa Daomaona inaQaa-irt krnao maoM 1 sao 5 tk saM#yaae vaOQamaana hO. 

Daomaona baOMk inaQaa-irt krto hue vaOQa maana kovala 3 hO. Anya maamalaaoM maoM kao[- BaI 80 vaNa- vaOQa hOM. 

pìvaYT maana Daomaona Ta[p AaOr Daomaona kaoD saMyaaojana ko ivavarNa ko Anau$p haota hO. 

jaba nae Daomaona kao inaQaa-irt krnaa hao tao [sa xao~ ka nae Daomaona kI AiQaktma kaoD lambaa[- kao pìvaYT krnao 

ko ilae p`yaaoga ikyaa jaata hO. AiQaktma kaoD lambaa[- kovala 1 AaOr 5 ko baIca haonaI caaihe. 

ilaMk Ta[p yah vaOkilpk xao~ hO. 

yah xao~ kovala vaNaao-M AaOr saM#yaaAaoM kao svaIkar krtI hO. 



[sa xao~ maoM pìvaYT maana Ta[p xao~ maoM pìvaYT Daomaona Ta[p ko porOMT ilaMk Ta[p ko tdnau$p haota hO. 

yah xao~ kovala tBaI pìvaiYT yaaogya hO jaba ik maaOjaUda Daomaona maoM maana kao inaQaa-irt krnaa hao. 

jaba ilaMk Ta[p kao pìvaiYT ikyaa jaata hO tao ilaMk kaoD kao BaI pìvaYT ikyaa jaanaa caaihe. 

jaba baàMMca kaoD kao inaQaa-irt krnaa hao tao ilaMk Ta[p AaOr ilaMk kaoD kao BaI pìvaYT krnaa caaihe. 

94 

ilaMk kaoD yah vaOkilpk xao~ hO. 

yah xao~ kovala vaNaao- Aaor saM#yaaAaoM kao svaIkar krta hO. 

xao~ kI lambaa[- 5 Axar hO. 


[sa xao~ maoM pìvaYT maana Ta[p xao~ maoM pìvaYT Daomaona Ta[p ko porOMT ilaMk kaoD ko Anau$p haota hO. yah xao~ 

kovala tBaI pìvaiYT yaaogya hO jaba maaOjaUda Daomaona maoM maana inaQaairt krnaa hO. 

ilaMk Ta[p kao pìvaYT ike ibanaa ilaMk kaoD kao pìvaYT nahIM ikyaa jaanaa caaihe. 

yaid ilaMk Ta[p kao pìvaYT kr idyaa hO tao ifr ilaMk kaoD kao BaI pìvaYT krnaa caaihe. jaba baàMMca kaoD kao 

inaQaa-irt krnaa hao tao ilaMk Ta[p AaOr ilaMk kaoD kao pìvaYT krnaa caaihe. 

ilaMk iDisk`p\Sana yah kovala iDsaPlao xao~ hO. 


yao p`diSa-t AaMkDoM, ilaMk Ta[p AaOr ilaMk kaoD ko ivavarNa sao maola Kato hO. ilaMk Ta[p kao pìvaYT krnao ko 

pSvaat\ jaba ilaMk kaoD kao pìvaYT ikyaa jaata hO tao ilaMk iDisk`p\Sana p`diSa-t hao jaata hO.


Domains Names 


Type This field is a mandatory field. 




This field is used to enter the Domain Type identifying the type of the domain 

e.g. Region, district, voucher, type of fund DDO/CCO designations, State 

Departments, Sections of OAG, Institution Type, Reason Master, Guarantee 

Categories, PW Documents, Part, CCO details, Static values of schemes, All 

possible domains sizes, PWD forms and Forest forms, plan code, Interest 

types etc. 

When defining a new Domain enter 'SIZE' in this field. 

Code This field is a mandatory field. 



This field is used to enter the Domain Code identifying an entity within a 

particular domain type e.g. CCO Code will be the domain code for the 

Domain CCO 

When defining a New Domain enter the New Domain name, which has to be 

defined in this field. 

When defining values to a Domain this field will not accept characters more 

than that defined (in the description field of Domain) when creating the 

Domain. 

Domain Description This field is a mandatory field. 

This field can accept only numbers when defining a New Domain 

The length of the field is 1 character when defining a New Domain and 

The length of the field is 80 characters when defining values to a Domain 

The valid values are numbers from 1 to 5 when defining a new Domain and 

The valid value is only 3 while defining the Domain Bank. 

In other cases any 80 characters are valid. 

The entered value corresponds to the description of the Domain Type and 

Domain Code combination 

When defining a new Domain this field is used to enter the maximum code 

length of the new domain. 

The maximum code length must be between 1 and 5 only. 

Link Type This field is an optional field. 




The value entered in this field corresponds to the Parent Link type of the 

Domain Type entered in the Type field. This field is enterable only when 

defining values to an existing domain. 

If Link Type is entered then Link code should also be entered. 

When defining the Branch Codes the Link Type and Link Code should be 

entered. 

Link Code This field is an optional field. 




The value entered in this field corresponds to the Parent Link Code of the 

Domain Type entered in the Type field. This field is enterable only when 

defining values to an existing domain. 

The Link code should not entered without entering the Link Type 

If Link Type is entered then Link code should also be entered. 

When defining the Branch Codes the Link Type and Link Code should be 

entered. 

Link Description This field is a display only field. 


This displayed data corresponds to the Description of the Link Type and Link 

Code. The Link Description is displayed when Link Code is entered after 

entering the Link Type. 

94

Daomaona iDTolsa 

xao~ ivavarNa 

eD/Osa yah vaOkilpk xao~ hO. 


pìvaYT maana Daomaona ko eD/Osa ko p`qama maana sao maola Kata hO jaOsao ha]sa nambar, ibailDMga naama Aaid. 

eirAa yah vaOkilpk xao~ hO. 


pìvaYT maana Ta[p xao~ mao pìvaYT Daomaona ko sqaanaIya ivavarNa ko Anau$p hO. 

isaTI yah vaOkilpk xao~ hO. 


pìvaYT maana Ta[p xao~ mao pìvaYT Daomaona ko isaTI ko Anau$p hO. 

ipna yah ek vaOkilpk xao~ hO. 

yah xao~ inaQaa-irt lambaa[- Aqaa-t 6 kI saM#yaaAaMo kao hI svaIkar krta hO. 


pìvaYT maana Daomaona pto ko ipna kaoD ko Anau$p hO. 

faona 1 yah vaOkilpk xao~ hO. 


pìvaYT maana Daomaona ko faona nambar ko Anau$p hO. 

faona 2 yah vaOkilpk xao~ hO. 


pìvaYT maana Daomaona ko iWtIya faona nambar ko Anau$p hO. 

fO@sa yah vaOkilpk xao~ hO. 


pìvaYT maana Daomaona ko fO@sa nambar ko Anau$p hO. 

[nakma TO@sa / pOna nambar yah vaOkilpk xao~ hO. 


pìvaYT maana Daomaona ko [nakma TO@sa / pOna nambar ko Anau$p hO. 

[nakma TO@sa Aqavaa pOna nambar kao tba ga`hNa ikyaa jaata hO jaba Daomaona Ta[p saI saI Aao, ka^nT/^@Tr AaOr 

saPlaayar hO. 

saOlsa TO@sa nambar yah vaOkilpk xao~ hO. 


pìvaYT maana Daomaona ko saOlsa TO@sa nambar ko Anau$p hO. 

saOlsa TO@sa nambar kao tba ga`hNa ikyaa jaata hO jaba Daomaona Ta[p ka^nT/^@Tr AaOr saPlaayar hO. 

roT Aa^f TO@sa yah vaOkilpk xao~ hO. 

yah xao~ kovala saM#yaaAaoM kao svaIkar krta hO. 

xao~ kI lambaa[- 2 dSamalava sqaana ko saaqa saaqa 5 hO . 

vaOQa maana 0.01 sao 999.99 hO. 

pìvaYT maana Daomaona ko TO@sa dr ko Anau$p hO. 

TO@sa kI dr kao tba ga`hNa ikyaa jaata hO jaba Daomaona Ta[p saI saI Aao, ka^nT/^@Tr, saPlaayar AaOr pI DblaU 

DakyaUmaoMT Aaid hO. 

fama- vaOilaiDTI sTaT- DoT yah vaOkilpk xao~ hO. 

yah xao~ pà$p DD/MM/YYYY kI itiqa kao hI svaIkar krta hO. 


vaOQa itiqa 01/01/1900 sao Sau$ haotI hO. 

pìvaYT maana ]sa itiqa ko Anau$p hO jaao ik pI DblaU dstavaoja ko maamalao maoM vaOQa pà$p hO. 

pìvaYT itiqa kao fa^ma- vaOilaiDTI enD DoT sao kma haonaa caaihe. 

yaid fa^ma- vaOilaiDiT sTaT- DoT pìvaYT kr dI ga[- hO tba fa^ma- vaOilaiDiT enD itiqa kao BaI pìvaYT ikyaa 

jaanaa caaihe. 

95

Domain Details 


Address This field is an optional field. 


The value entered corresponds to the first part of the Address like the House 

Number, Building name etc. of the Domain 

Area This field is an optional field. 


The value entered corresponds to the locality details of the Domain entered in 

the Type field. 

City This field is an optional field. 


The value entered corresponds to the City of the Domain entered in the Type 

field. 

PIN This field is an optional field. 

This field can accept only numbers of fixed length 6 


The value entered corresponds to the Pin code of the address of the Domain. 

Phone 1 This field is an optional field. 


The value entered corresponds to the Phone Number of the Domain. 

Phone 2 This field is an optional field. 


The value entered corresponds to the second Phone Number of the Domain. 

Fax This field is an optional field. 


The value entered corresponds to the Fax number of the Domain. 

Income Tax/PAN 

Number 

95 

This field is an optional field. 


The value entered corresponds to the Income Tax number or PAN number of 

the Domain. Income Tax number or PAN number is captured when domain 

Type is CCO, Contractor, and Supplier. 

Sales Tax Number This field is an optional field. 


The value entered corresponds to the Sales Tax Number of the Domain. 

Sales Tax Number is captured When domain Type is contractor and supplier. 

Rate of Tax This field is an optional field. 

This field can accept only numbers. 

The length of the field is 5 along with 2 decimal places 

The valid values are from 0.01 to 999.99 

The value entered corresponds to the Rate of Tax for the Domain. Rate of Tax 

is captured when domain Type is CCO, contractor, supplier, PW document 

etc. 

Form Validity Start Date This field is an optional field. 

This field can accept only dates of format DD/MM/YYYY. 


The valid dates start from 01/01/1900. 

The value entered corresponds to the date from which the Form is valid in 

case of PW documents. The date entered should be less than the Form 

Validity End date. 

If Form Validity Start date is entered then the Form validity End date should 

also be entered.

fama- vaOilaiDiT enD DoT yah vaOkilpk xao~ hO. 

yah xao~ pà$p DD/MM/YYYY kI itiqa kao hI svaIkar krta hO. 


vaOQa itiqa 01/01/1900 sao Sau$ haotI hO. 

pI DblaU ko maamalao maoM maana ]sa itiqa ko Anau$p hO jaba tk ik fa^ma- vaOQa hO. 

pìvaYT itiqa kao fa^ma- vaOilaiDTI sTaT- itiqa sao AiQak nahI haonaa caaihe. 

yaid fa^ma- vaOilaiDiT sTaT- itiqa kao pìvaYT ikyaa jaata hO tao ifr fa^ma- vaOilaiDiT enD DoT kao BaI 

pìvaYT krnaa caaihe. 

fa^ma- vaOilaiDiT enD DoT kao fa^ma- vaOilaiDiT sTaT- DoT kao pìvaYT ike ibanaa pìvaYT nahIM krnaa 

caaihe. 




maasTr maa^DyaUla caunao 


Daomaona iDTolsa kao caunao 

AalT +ema +ena +Aao maonyaU tk phu^Mcanao kI "kI" hO. 


i. ek nayaa Daomaona tOyaar krnaa : 

96 

nayaa Daomaona Ta[p inaQa-irt krnao ko ilae Ta[p xao~ maoM SIZE maana kao pìvaYT kroM. nae Daomaona naama kao pìvaYT kroM jaao ik Daomaona kaoD xao~ maoM banaayaa jaanaa hO. Daomaona 

ivavarNa xao~ maoM nae Daomaona kaoD kI lambaa[- kao pìvaYT kroM. Daomaona ivavarNa xao~ maoM pìvaYT maana kao 1 tqaa 5 ko baIca haonaa caaihe. jaba Daomaona baOk kao inaQa-irt krnaa hao 

Aqaa-t\ yaid Daomaona kaoD ka maana =BNK hO tao ifr Daomaona ivavarNa xao~ maoM kovala maana 3 kao pìvaYT ikyaa jaanaa hO. 

]dahrNa sva$p 

nae Daomaona naama kao 5 vaNa- sao AiQak nahIM haonaa caaihe jaao ik vaNa- Aqavaa AMk hao sakto hO. jaba nayao Daomaona kao inaQaa-irt krnaa hao tao ilaMk Ta[p, ilaMk xao~ kao pìvaYT nahI 

ikyaa jaa sakta hO. nae Daomaona kao inaQaa-irt krto samaya Daomaona ivavarNaI kao pìvaYT nahI ikyaa jaa sakta hO. 

ii. maaOjaUda Daomaona mao maana inaQaa-irt krnaa 

Daomaona maoM maanaaoM kao inaQaa-irt krnao ko ilae ]sa Daomaona kao phlao sao inaQaa-irt ikyaa jaanaa caaihe jaOsaa ik }pr ikyaa gayaa hO. Ta[p xao~ maoM Daomaona naama kao pìvaYT kroM ]dahrNa 

ko ilae "BNK" . kaoD xao~ maoM Daomaona maoM maana kao jaaoDo jaanao ko ilae maana kao pìvaYT kroM jaOsao "UCO", maana kI AiQaktma lambaa[- [sa Daomaona kao ikèT krto samaya 

inaQaa-irt kaoD lambaa[- sao AiQak nahI hao saktI hO. (nae Daomaona kao inaQaa-irt krto samaya, Daomaona iDisk`pSana xao~ maoM maana kao pìvaYT krnaa hO) kaoD ko ivavarNa kao pìvaYT 

kroM ]dahrNa "UCO" = UCO BANK". 

yaid ilaMk Daomaona pìvaYT ikyaa jaanaa hO tao daonaaoM ilaMk Ta[p tqaa ilaMk kaoD kao pìvaYT krnaa caaihe Aqavaa pìvaYT nahI krnaa caaihe. yaid baàMca baOMk ko Anau$p Daomaona 

inaQaa-irt ikyaa jaa rha hO tao ifr daonaaoM ilaMk Ta[p tqaa ilaMk kaoD svat: papulaoT hao jaaeMgao [sa ka AaQaar vah baOMk haogaa ijasa ko ilae SaaKa kao inaQaa-irt ikyaa jaa rha 

hO. 

(saavaQaana: jaba phlao hI sao inaQaa-irt maana Aqavaa maaOjaUda Daomaona mao maana kao inaQaa-irt krnaa hO tao ela Aao vaI "SIZE" pìvaYT na kroM AaOr na hI caunao @yaaoik "SIZE" nae 

Daomaona sao maola Kata hO AaOr Daomaona maana sao nahIM.) 

(saavaQaana: ilaMk Ta[p AaOr ilaMk kaoD saaqa saaqa calato hOM. Alaga sao ]naka kao[- mah%va nahIM hO. [sailae kovala ilaMk Ta[p AaOr ilaMk kaoD ka p`vaoSa pìtbaMiQat hO. 

jaa^ca kroM ik daonaaoM xao~ pìvaYT ike gae hOM Aqavaa nahIM. ) 

(saavaQaana: Ta[p maoM AaOr kaoD xao~ maoM AaMkDaoM ka saMyaaojana samaana nahI hao sakta jaOsaa ik ilaMk Ta[p tqaa ilaMk kaoD maoM haota hO. ) 

Daomaona maoM ivavarNa kao inaQaa-irt krnao ko ilae Daomaona ivavarNaI maoM jaae tqaa ivavarNa kao pìvaYT kroM. yaid fa^ma- vaOilaiDiT sTaT- itiqa kao pìvaYT ikyaa jaata hO tao fa^ma- 

vaOilaiDiT enD itiqa kao BaI Bara jaanaa caaihe. fa^ma- vaOilaiDiT sTaT- itiqa kao fa^ma- vaOilaiDTI enD DoT sao kma haonaa caaihe. 

sTaT- DoT tqaa enD DoT ka Apnao Aap maoM kao[- svatM~ mah%va nahIM hO. [sailae yaid sTaT- DoT kao pìvaYT ikyaa jaata hO tao enD DoT kao BaI pìvaYT krnaa haota hO Aqavaa 

daonaao kao pìvaYT nahI ikyaa jaata hO. 


TYPE SIZE CODE BNK 3 

@vaorI maaoD maoM jaae. maaOjaUda irkaD- kao p`diSa-t krnao ko ilae @vaorI kroM.

Form Validity End Date This field is an optional field. 

This field can accept only dates of format DD/MM/YYYY. 


The valid dates start from 01/01/1900. 

The value entered corresponds to the date upto which the Form is valid in 

case of PW documents. The date entered should be greater than the Form 

Validity Start date. 

If Form Validity Start date is entered then the Form validity End date should 

also be entered. 

Form Validity End date should not be entered without entering the Form 

Validity Start date. 

How to use 


Open Menu 



Select Domain Details 

Menu access key ALT+M+N+O 

b. How to Add 

i. Creating a New Domain: 

96 

To define a new Domain Type enter the value ‘SIZE’ in the ‘Type’ Field. Enter the new Domain name, which has to 

be created in the Domain Code field. Enter the new Domain Code length in the Domain description field. The value 

entered in the Domain description field should be between 1 and 5. When defining the Domain Bank i.e. If the value 

in the Domain Code = BNK then only the value 3 has to be entered in the Domain description field. 

e.g. 

TYPE SIZE CODE BNK 3 

The new Domain name should not consist more than 5 characters, which can be alphabets or numbers. When 

defining a new Domain the Link Type, Link Name cannot be entered. Domain Details cannot be entered when 

defining a new Domain. 

ii. Defining Values to a existing Domain: 

To define values to a domain that domain should be already defined as explained above. Enter the Domain name in 

the Type field e.g. ‘BNK’. Enter the value to be added to the Domain in the Code field e.g. ‘UCO’, the maximum 

length of the value cannot be greater than the Code length (value entered in the domain description field while 

defining a new domain) defined while creating this Domain, enter the description of code e.g. ‘UCO’ = ‘UCO Bank’. 

If Link Domains has to be entered then either both the Link Type and Link Code should be entered or both should 

not be entered. If the Domain Corresponding to the Branch bank is being defined then both Link Type and Link Code 

will be automatically populated based on the bank for which the branch is being defined. 

(Caution: Do not enter or select from LOV ‘SIZE’ when defining values to an already defined or existing Domain, 

because SIZE corresponds to defining a new domain and not values to the domain) 

(Caution: Link Type and Link Code go together. Individually they do not have any significance. So the entry of only 

Link Type or only Link Code is restricted. Check if both the fields are entered or both are not entered) 

(Caution: The combination of data In Type and Code fields cannot be same as in Link Type and Link Code fields) 

To define details to the domain go to the Domain details and enter the details. 

If the Form Validity Start Date is entered then Form Validity end date should also be entered. The Form Validity Start 

date has to be less than the Form Validity end date. 

The start date and end date, do not have any significance independently. So if the start date is entered then the End 

date also has to be entered or both can be left as not entered. 


Change to Query mode. Execute the Query to display all the existing records.


97 

Daomaona ko ivavarNa maoM pirvat-na krnaa : 

pirvat-na krnao ko ilae Daomaona kI @vaorI kroM ifr Daomaona Ta[p AaOr Daomaona kaoD kao CaoDkr saBaI maanaaoM maoM pirvat-na ikyaa jaa sakta hO,. yaid ilaMk Ta[p kao jaaoDa gayaa hO tao 

ifr ilaMk kaoD kao BaI jaaoDa jaanaa caaihe. yaid fa^ma- vaOilaiTiT sTaT- DoT kao jaaoDa gayaa hO tao fa^ma- vaOilaiDiT eMD DoT kao BaI jaaoDa jaanaa caaihe. yaid ilaMk kaoD kao imaTayaa 

gayaa hO tao ilaMk Ta[p kao BaI imaTayaa jaanaa caaihe. yaid fa^ma- vaOilaiDiT sTaT- DoT kao imaTayaa gayaa ho tao ifr vaOilaiDiT enD DoT kao BaI imaTayaa jaanaa caaihe. 

baàMca baOMk Daomaona ko ilae ilaMk Ta[p tqaa ilaMk kaoD kao nahI imaTayaa jaa sakta hO. 

ivaSaoYa Daomaona kI kaoD lambaa[- maoM pirvat-na krnaa : 

ivaSaoYa Daomaona kI kaoD lambaa[- maoM pirvat-na krnao ko ilae @vaorI maaoD maoM jaae AaOr kaoD xao~ maMo Daomaona naama kao pìvaYT kroM tqaa @vaorI kroM. 

ivavarNa kao p`diSa-t ikyaa jaata hO AaOr ifr pUva-vatI- maana pr daobaara ilaKto hue ivavarNa xao~ mao nae kaoD lambaa[- kao pìvaYT kroM. 

Daomaona kaoD lambaa[- kao GaTayaa nahIM jaa sakta hO prntu AiQaktma maana 5 tk baZayaa jaa sakta hO. Daomaona baOMk ko ilae kaoD kI lambaa[- maoM pirvat-na nahIM ikyaa jaa sakta. 


DaomaoMsa sao imaTanao kI Anaumait nahIM hO. 


iksaI BaI Daomaona maoM maana kao pìvaYT krnao ko ilae Daomaona kao inaQaa-irt ikyaa jaanaa caaihe. 

Ta[p xoa~ maoM nae Daomaona kao pìvaYT krnao ko ilae AaOr kaoD xao~ maoM Daomaona naama kao pìvaYT krnao ko ( ilae ijasao pirBaiYat krnao kI ja$rt hO) tqaa ivavarNa xao~ maoM ]sa 

Daomaona kI AiQaktma kaoD lambaa[- kao pìvaYT krnao ko ilae "SIZE" kao pìvaYT krnaa. 

jaba Daomaona kao ikèT krnaa hao tao iksaI BaI Daomaona ko kaoD kI lambaa[- ivavarNa xao~ mao inaQaa-irt saM#yaa sao AiQak nahI hao saktI hO. 

iDisk`p\Sana xao~ maoM nae Daomaona kao jaba inaQaa-irt krnaa hao tao kovala 1 sao 5 saM#yaaAaoM kao pìvaYT kroM jaao ik Daomaona kI kaoD lambaa[- kao dSaa-tI hO. 

Daomaona kaoD lambaa[- kao GaTayaa nahIM jaa sakta hO bailk [sao 5 tk baZa, sakto hO. 

Daomaona baOMk ko ilae Daomaona kaoD lambaa[- 3 hO. 

baOMk SaaKa ko ilae ilaMk Ta[p tqaa ilaMk kaoD kao pìvaYT ikyaa jaanaa caaihe. 

yaid ilaMk Ta[p kao pìvaYT ikyaa gayaa hO tao ilaMk kaoD kao BaI pìvaYT ikyaa jaanaa caaihe. 

ek Daomaona kao Apnao Aap sao nahIM jaaoDa jaa sakta hO( Aqaa-t Ta[p tqaa kaoD xao~ mao maana ko saMyaaojana ilaMk Ta[p ilaMk kaoD xao~ kI trh nahIM hao sakto hO.) 

yaid fama- vaOilaiDiT sTaT- DoT kao pìvaYT ikyaa jaata hO tao fa^ma- vaOilaiDiT enD DoT kao BaI pìvaYT krnaa caaihe. 

fama- vaOilaiDiT sTaT- DoT kao fa^ma- vaOilaiDiT enD DoT sao kma haonaa caaihe. 

fama- vaOilaiDiT enD DoT kao fa^ma- vaOilaiDiT sTaT- DoT kao pìvaYT ike ibanaa pìvaYT nahIM ikyaa jaa sakta hO. 

5 , rajya sarkar ko kma-caairyaaoM ka byaaOra 

yah skÌna rajya sarkar kma-caarI ivavarNa AaOr kma-caairyaaoM ko pUva-vaR


97 

To Modify the Details of Domain: 

Query the Domain to be modified then all the values except the Domain Type and Domain Code can be modified. If 

the Link Type is added then the Link Code should also be added. If form validity start date is added then form validity 

end date should also be entered. If Link Code is erased then Link Type should also be erased. If form validity start 

date is erased then form validity end date should also be erased. 

Link Type and Link Code cannot be erased for the Branch Bank domains. 

To Modify the Code length of a particular Domain: 

To modify the Code length of a Particular Domain, change to enter Query mode and then enter the Domain Name in 

the Code field and execute query 

The details are displayed then enter the new Code length in the description field by overwriting the previous value. 

The domain code length cannot be decreased but can be increased unto a maximum value of 5. For the domain 

Bank the Code length cannot be modified. 


Deletion from Domains is not allowed 

f. Remarks 

To enter value to any domain the domain should already be defined. 

To enter a new domain enter ‘SIZE’ in the Type field and enter the Domain name (which is needed to be 

defined) in the Code field and the maximum Code length of this domain in the description field. 

The Code length of any domain cannot be greater than that number defined in the description field when 

creating the domain. 

When defining a new domain enter only numbers from 1 to 5 in the Description field which represent the Code 

length of the domain. 

Domain code length cannot be decreased but can be increased unto 5 

Domain Code length is 3 for the Domain Bank. 

For the Bank branches the Link Type and Link Code should be entered 

If the Link Type is entered then Link Code should also be entered. 

A domain cannot be linked to itself (i.e. The combination of value In Type and Code fields cannot be same as in 

Link Type, Link Code fields) 

If the Form Validity Start Date is entered then Form Validity End Date should also be entered. 

Form Validity Start Date should be less than the Form Validity End Date 

Form Validity End Date cannot be entered without entering the Form Validity Start Date 

5. State Government Employee Details 

This screen maintains state government employee details and employee history details. 

Purpose 


Add newly recruited employee details 

Modify existing employee details 

View existing employee details 

View existing employee history details 


DDO details should be present 

Departments and its associated designations should be present 

Major Heads should be present 

Categories should be present 

Domain with CTGRY exist for Category


98 

iTPpNaI : [sa skÌna ka [stomaala nahIM ikyaa gayaa hO. rajya sarkar ko kma-caairyaaoM ka ivavarNa Alaga maâD\yaUla maoM pìvaYT ikyaa gayaa hO ijasao "enyaUmaroSana maa^DyaUla" khtoM hOM. 

6 , knakaorDoMT hOD\sa 

yah skÌna samaana laoKa SaIYa- ko ivavarNa ka rKrKava krtI hO. pìvaYT AaOr rKo AaMkDaoM 1-4-1987 sao pUva- laoKa SaIYa- ko vagaI-krNa ko hO tqaa [sa ka saMbaMQa idnaaMk 1-4-87 

sao sarkar Wara OAG caOnna[- tqaa CAG Wara banaae gae nae laoKa SaIYa- sao hO. 

]_oSya 


puranao laoKa SaIYa- ko sahsaMbaMQa ivavarNa kao jaaoDnaa 

puranao laoKa SaIYa- ko ivavarNa kao imaTanaa 

samaana SaIYa- ivavarNa kI @vaorI krnaa 

samaana SaIYa- ivavarNa mao pirvat-na krnaa 

 

saMBaavaI pirsaMpi

Screen Layout 

98 

NOTE :- This screen is not utilized now. The state Government employees details are entered in separate Module 

called “Enumeration Module” 

6. Concordant Heads 

This screen maintains details of the concordant head of accounts. The data entered and maintained is the classification of 

head of account prior to 1-4-1987 and it is correlation with new head of account made by Govt. w.f. 1-4-1987,with new 

head of account made by OAG, Chennai w.f. 1-4-1987 and with head of account made by CAG. 

Purpose 


Add the correlation details of a Old Head of Account 

Delete details of a particular Old Head of Account 

Query Concordant Heads details. 

Modify the Concordant heads details 


This screen needs the Classifications data for the New Head of Account corresponding to the Old Head of Account. 

Screen Layout

xao~ ivavarNa 

knakaorDoMT iDTolsa 

xao~ 

ivavarNa 

AaolD hOD Aaf eka]MT yah Ainavaaya- xao~ hO. 

yah ivaSaoYa icanh '-' (saMyaaojak icanh) ko saaqa vaNaa- AMkIya xao~ hO. 


vaOQamaana sainnaiht '-' ko saaqa vaNaa- AMkIya xao~ hO. [sa xao~ ka 1-4-87 sao pUva- ko puranao laoKa SaIYa- 

kao pìvaYT krnao ko ilae p`yaaoga ikyaa jaata hO. 

gavana-maoMT hOD Aa^f eka]MT yah Ainavaaya- xao~ hO. 



vaOQamaana sainnaiht '-' (saMyaaojak icanh) ko saaqa vaNaa- AMkIya xao~ hO. [sa xao~ ka caonna[- sarkar ko 

p`staivat laoKa SaIYa- kao pìvaYT krnao ko ilae p`yaaoga ikyaa jaata hO jaao 1-4-87 sao p`BaavaI hO. 

e , jaI , Aao , hOD Aa^f eka]MT yah Ainavaaya- xao~ hO. 



vaOQamaana sainnaiht '-' (saMyaaojak icanh) ko saaqa vaNaa- AMkIya xao~ hO. [sa xao~ ka AGO p`staivat 

laoKa SaIYa- kao pìvaYT krnao ko ilae p`yaaoga ikyaa jaata hO jaao ik 1-4-87 sao p`BaavaI hO. 

Y/N (kro@Sana ir@vaayaD- FlaOga) yah Ainavaaya- xao~ hO. 



vaOQamaana Y (Yes), N(No) hO. 

iDfalT maana Y (Yes) hO 


[sa xao~ ka SaIYa- yah pìvaYT krnao ko ilae p`yaaoga ikyaa jaata hO ik puranao laoKa SaIYa- ko samaana hO Aqavaa 

nahI. yah xao~ @vaorI krnao yaaogya nahIM hO. 

nyaU hOD yah Ainavaaya- xao~ hO. 

yah puSa baTna xao~ hO. 

[sa baTna kao dbaanao sao @laaisifkoSana fa^ma- Kula jaata hO. [sa fa^ma- maMo laoKa SaIYa- kao caunaa jaata hO tqaa 

nae laoKa SaIYa- kao tdnau$p @laaisifkoSana Aa[- DI AabaMiTt kI jaatI hO jaao ik [sa puSa baTna ko naIcao 

iDsaPlao AaonalaI fIlD maoM p`diSa-t hao jaatI hO. 

nyaU hOD Aa^f eka]MT yah kovala iDsaPlao xao~ hO. 



yah xao~ @laaisifkoSana Aa[- DI kao p`diSa-t krta hO jaao ik @laaisifkoSana fa^ma- sao laayaa jaata hO. 


(k) kOsao saik`ya kroM 




maOnaTona knakaorDoMT hOD\sa kao caunao 

Apoixat skÌna p`diSa-t hao jaaegaI 

AalT +ema +ena +saI maonyaU tk phu^Mcanao kI "kI" hO. 


99 

puranao laoKa SaIYa-, gavana-maoMT hOD Aa^f eka]MT, e jaI Aao hOD Aa^f eka]MT tqaa Y/N ( kro@Sana ir@vaayaD- FlaOga ) kao pìvaYT kroM. puSa baTna kao dbaae nyaU hOD @laaisifkoSana 

fa^ma kovala @vaorI maaoD maoM Kulata hO. @laaisifkoSana fama- maoM Apoixat xao~ kao pìvaYT kroM AaOr ifr @vaorI kroM Apoixat xao~ ka ivavarNa p`diSa-t hao jaaegaa. yaid iksaI xao~ kao 

pìvaYT ike ibanaa @vaorI kI jaatI hO tao saBaI ]plabQa irkaD- p`diSa-t hao jaato hO . ivaSaoYa irkaD- kao caunanao pr ( Aqaa-t\ eka]MT hOD @laaisifkoSana ) knfma- puSa baTna kao dbaanaa 

pD,ta hO. caunao gae irkaD- kI puna: puiYT ko ilae caotavanaI p`diSa-t hao jaaegaI. caotavanaI kao rd\d krnao ka baTna dbaayaa jaata hO tao caotavanaI imaT jaatI hO tqaa Anya irkaD- kao 

caunaa jaa sakta hO. yaid caotavanaI ko OK baTna kao dbaayaa jaata hO tao @laaisifkoSana fa^ma- lauPt hao jaata hO. tqaa caunao gae irkaD- ko Anau$p pàPt @laaisifkoSana Aa[- DI nae 

laoKa SaIYa- kao AabaMiTt kI jaatI hO jaao ik kovala iDsaPlao xao~ maoM p`diSa-t haotI hO.


Concordant Details 


Old Head of Account This field is mandatory. 

This field is alphanumeric along with special character ‘-‘(hyphen) 


The valid values alphanumeric data with embedded ‘-‘ (Hyphens) 

This field is used to enter the Old Head of Account prior to 1.4.1987. 

Govt. Head of Account This field is mandatory. 




This field is used to enter the Chennai Govt. Proposed Head of account, 

which is effective from 1.4.1987. 

AGO Head of Account This field is mandatory. 




This field is used to enter the AGO Proposed Head of account, which is 

effective from 1.4.1987. 

Y/N (Corrections Required Flag) This field is mandatory. 



The valid values are Y(Yes), N(No) 

The Default value is Y(Yes) 


This field is used to enter whether the Old Head of account is same as new 

head. This field is not queryable. 

New Head This field is mandatory. 


When this button is pressed then Classification Form opens. In this form a 

head of account has to be selected and the corresponding Classification ID 

is assigned to the New Head of Account which is displayed in the display 

only field below the Push button. 

New Head of Account This field is display only. 



This field display the Classification ID fetched from the Classification form. 

How to use 


Open Menu 



Select Maintain Concordant Heads 


Menu Access Key Alt+M+N+C 

b. How to Add 

99 

Enter Old Head of Account, Govt. Head of Account, AGO Head of Account and Y/N (Corrections required flag). Press the 

Push Button New Head, Classification form opens in Query mode only. In the Classifications form enter the required field 

and then Execute-Query, the details of the required field will be displayed. If Query is Executed without entering any field 

then all the available records are displayed. On selecting a particular record (i.e. Account Head classification) the Confirm 

push button has to be pressed. Alert will be displayed asking for the reconfirmation of the selected record. If Cancel 

button of alert is pressed then the alert goes off and another record can be selected. If Ok button of the alert is pressed 

then the Classification form disappears and the Classification Id fetched corresponding to the selected record is assigned 

to the New head of Account which is displayed in the Display only field.


@vaorI maaoD maoM jaae. maaOjaUda irkaD- kao p`diSa-t krnao ko ilae @vaorI kroM. 

Y/N (kro@Sana ir@vaayaD- FlaOga) pr @vaorI kI Anaumait nahIM hO. 


pirvat-na ike jaanao vaalao sahja ivavarNaI kI @vaorI kroM AaOr Apoixat pirvat-na kroM. 


Apoixat sahja ivavarNa kI @vaorI kroM tqaa ]sao imaTae. 


100 

kovala ek puranao laoKa SaIYa- kao ek hI @laaisifkoSana Aa[- DI AabaMiTt ikyaa jaanaa caaihe. 

7 , irpaoT- maasTr 

[sa skÌna ka vaI ela saI p`NaalaI maoM saBaI irpaoT- va ivavarNaaoM kao ikèT krnao evaM ]nhoM banaae rKnao ko ilae p`yaaoga ikyaa jaata hO. pàPt DaTa ]sa ivavarNaI sao saMbaMiQat haota hO jaao 

banaa[- jaanao vaalaI irpaoT- AaOr ipìTMga pìk`yaa evaM pìtilaipyaaoM kI saM#yaa ko saaqa ike jaanao vaalao kaya- inaQaa-irt krto hO. 

]_oSya 


VLC p``NaalaI maoM na[- irpaoTao- kao Saaimala krnaa 

maaOjaUda irpaoT- kI ivavarNa maoM pirvat-na krnaa 

ivaiSaYT irpaoT- ko ivavarNa kI @vaorI krnaa 

saBaI irpaoT- kI ivavarNa kI @vaorI krnaa 

ivaiSaYT irpaoT- ko ivavarNa kao imaTanaa 

saMBaavaI pirsaMpi


100 

Change to Query mode. Execute the Query to display all the existing records. 

Query not allowed on Y/N (Corrections Required Flag). 


Query the Concordant details to be modified and make the required modifications. All the fields except the Old Head of 

Account are modifiable. 


Query the required concordant details and Delete 

f. Remarks 

One Classification Id should be assigned to only one Old Head of Account. 

7. Report Master 

This Screen is used for creating and maintaining the details of all the reports to be generated in the VLC system. The data 

captured deals with the details that determine the reports to be generated and for what functions along with the printing 

process and number of copies. 

Purpose 


Add a new report to the VLC system. 

Modify details of an existing Report. 

Query details of a particular Report. 

Query details of all the Reports. 

Delete particular Report details. 


None 

Screen Layout

xao~ ivavarNa 

irpaoT- 

xao~ ivavarNa 

fM@Sana yah Ainavaaya- xao~ hO. 



[sa xao~ ka ]sa kaya- / pàogaàma kI fM@Sana Aa[- DI kao pìvaYT krnao ko ilae p`yaaoga ikyaa jaata hO ijasa kI 

irpaoT- kao AavaSyakta pD,tI hO. [sa xao~ kao AVtna krnao kI Anaumait nahI hO. 

101 

fM@Sana iDisk`p\Sana yah kovala iDsaPlao xao~ hO. 


yah xao~ fM@Sana xao~ maoM pìvaYT fM@Sana Aa[- DI ko ivavarNa kao p`diSa-t krta hO. 

fÌ@vaoMsaI yah Ainavaaya- xao~ hO. 

yah xao~ kovala vaNaao- kao svaIkar krta hO. 

xao~ kI lambaa[- ek vaNa- hO. 

vaOQa maana A(Adhoc), M (Monthly) , H(Half Yearly), Q(Quarterly), Y(Yearly) hO. 


[sa xao~ ka ]sa fÌ@vaoMsaI kao pìvaYT krnao ko ilae p`yaaoga ikyaa jaata hO ijasa pr irpaoT- tOyaar kI jaatI hO. 

iDnaaoimanaoSana yah Ainavaaya- xao~ hO. 

yah xao~ kovala vaNaao- kao svaIkar kr sakta hO. 


vaOQa maana C(kraoD), L (laaK) , H(hnDo/Dsa), T(qaa]saoMD), R($pIsa), N(No ra]iDMga) hO. 

iDfalT maana N(No ra]iDMga) hO. 


[sa xao~ ka ]sa AaQaar kao pìvaYT krnao ko ilae p`yaaoga ikyaa jaata hO ijasa pr irpaoT- ko ilae ra]iDMga kI 

jaaegaI. 

kmpÒSana irkvaaya-D yah Ainavaaya- xao~ hO. 

yah xao~ kovala vaNaao- kao svaIkar kr sakta hO. 


vaOQa maana Y(Yes), N (No) hO. 

iDfalT maana N (No) hO. 


[sa xao~ kao yah pìvaYT krnao ko ilae p`yaaoga ikyaa jaata hO ik tOyaar kI ga[- irpaaoT- kmpÒsa\D hO Aqavaa nahIM. 

iDfalT nambar Aa^f ka^pIsa yah Ainavaaya- xao~ hO. 

yah xao~ kovala saM#yaaAaoM kao svaIkar kr sakta hO. 



iDfalT maana 1 hO. 


[sa xao~ ka ip`MT kI jaanao vaalaI irpaoT- pìtyaaoM kI inaQaa-irt saM#yaa kao pìvaYT krnao ko ilae p`yaaoga ikyaa jaata 

hO. 

iDfalT laOMgyaueja yah Ainavaaya- xao~ hO. 

yah xao~ kovala vaNaao- kao svaIkar krta hO. 


vaOQa maana O(Aaoirjanala) hO A(AlTrnaoT) 

iDfalT maana O(Aaoirjanala) hO. 


[sa xao~ ka ]sa BaaYaa kao pìvaYT krnao ko ilae p`yaaoga ikyaa jaata hO ijasa maoM irpaoT- kao ip`MT ikyaa jaata hO. 

sToSanarI yah vaOkilpk xao~ hO. 

yah xao~ kovala vaNaao-M kao svaIkar kr sakta hO. 


vaOQa maana S(smaala ka^lama) hO L(laa^Mga ka^lama) hO. 


[sa xao~ ka sToSanarI Ta[p saMkotk kao pìvaYT krnao ko ilae p`yaaoga ikyaa jaata hO ijasa ka irpaoT- Capnao ko ilae 

p`yaaoga ikyaa jaata hO.


Reports 


101 

Function The field is a mandatory field. 



This field is used to enter the Function Id of the function/program, which the 

report calls. Updating of this field is not allowed 

Function Description The field is a display only field. 


This field displays the description of the Function Id entered in the Function 

field 

Frequency This field is a mandatory field 

This field can accept only alphabets. 


The valid values are A (Adhoc), M(Monthly), H(Half yearly), Q(Quarterly), 

Y(Yearly). 


This field is used to enter the frequency at which Report is generated 

Denomination This field is a mandatory field 



The valid values are C(Crores), L(Lakhs), H(hundreds), T (Thousands), 

R(Rupees), N(No Rounding). 

The Default value is N(No Rounding) 


This field is used to enter the basis on which Rounding has to be done for 

Report. 

Compression Required This field is a mandatory field 




The Default value is N(No) 


This field is used to enter whether the report generated is Compressed or 

not. 

Default Number of Copies This field is a mandatory field 

This field can accept only numbers. 


The valid values are from 1 to 9 

The Default value is 1 

This field is used to enter Default Number of copies of the Report to be 

printed. 

Default Language This field is a mandatory field 



The valid values are O(Original), 

A(Alternate) 

The Default value is O(original) 


This field is used to enter the language in which the report has to be 

printed. 

Stationery This field is an optional field 



The valid values are S(Small Column), 

L(Long Column) 


This field is used to enter the stationary type indicator that is used for 

printing the report.

ip`MT maaoD yah Ainavaaya- xao~ hO. 

yah xao~ kovala vaNaao- kao svaIkarta hO. 


vaOQa maana O(Aa^na laa[na), 

B(baOca), C(Aa^na laa[na baOca pìk`yaa ka saMyaaojana) hO. 


[sa xao~ ka ]sa saMkotk kao pìvaYT krnao ko ilae p`yaaoga ikyaa jaata hO jaao ik irpaoT- ip`MTIMga maaoD kao dSaa-tI hO. 

ema esa Aao nambar yah vaOkilpk xao~ hO. 


[sa xao~ kao irpaoT- kI sa^#yaa sao sqaa[- AadoSaaoM kI inayama pustk kao pìvaYT krnao ko ilae p`yaaoga ikyaa jaata hO . 

102 

irpaoT- naoma yah Ainavaaya- xao~ hO. 


[sa xao~ ka irpaoT- ko naoma kao pìvaYT krnao ko ilae p`yaaoga ikyaa jaata hO . 

irpaoT- hODr 1 yah vaOkilpk xao~ hO. 


[sa xao~ ka irpaoT- ko p`qama hODr kao pìvaYT krnao ko ilae p`yaaoga ikyaa jaata hO ` Aqaa-t\ irpaoT- hODr kI phlaI pMi@t 

]dahrNa ko ilae mahalaoKakar ka kayaa-laya (lao ,va ,h)-I 



[sa xao~ ka irpaoT- ko iWtIya SaIYa-NaI kao pìvaYT krnao ko ilae p`yaaoga ikyaa jaata hO ` Aqaa-t\ irpaoT SaIYa-NaI kI 

iWtIya pMi@t ]dahrNa ko ilae - [laahabaad 



[sa xao~ ka irpaoT- hODr kI tIsarI pMi@t kao pìvaYT krnao ko ilae p`yaaoga ikyaa jaata hO ` ijasakI AavaSyakta kuC 

irpaoTao- ko ilae haogaI. 

irpaoT fUTr 1 yah vaOkilpk xao~ hO. 


[sa xao~ ka maanak iTPpNaI Aaid kao pìvaYT krnao ko ilae p`yaaoga ikyaa jaata hO ` jaao ik pMi@t ek maoM irpaoT- ko AMt 

maoM ip`MT kI jaatI hO. 



[sa xao~ kao fUTr kI dUsarI pMi@t kao pìvaYT krnao ko ilae p`yaaoga ikyaa jaata hO . 



[sa xao~ kao fUTr kI tIsarI pMi@t kao pìvaYT krnao ko ilae p`yaaoga ikyaa jaata hO . 

iDfalT ip`MTr [sa xao~ ka iDfalT ip`MTr ko paqa tqaa ip`MTr Aa[- DI kao pìvaYT krnao ko ilae p`yaaoga ikyaa jaata hO ijasaka irpaoT- 

kI Cpa[- ko ilae p`yaaoga ikyaa jaanaa haota hO. yah xao~ AiQaktma 60 vaNaao-M kao svaIkar krogaa. 

saa[inaMga A^qaaoirTI yah vaOkilpk xao~ hO. 


[sa xao~ ka irpaoT- ko ilae hstaxarkta- pàiQakarI saa[inaMga A^qaaoirTI kI pìvaiYT krnao ko ilae p`yaaoga ikyaa jaata 

hO. ]dahrNa sva$p : samaaQaana kI saI e jaI irpaoT- ko ilae vairYz ]p mahalaoKakar. 






irpaoT- maasTr kao caunao 

AalT+ ema+ ena+ Aar maonyaU tk phu^Mcanao kI "kI" hO. 

(K) kOsao Saaimala kroM 

ijasapr irpaoT- AaQaairt hO ]sa fM@Sana Aa[- DI kao pìvaYT ikyaa jaanaa haota hO AaOr ifr irpaoT- ko ilae Apoixat ivavarNa kao pìvaYT ikyaa jaata hO.

Print Mode This field is an mandatory field 



The valid values are O(Online), 

B(Batch), C(combination of online and Batch process). 


This field is used to enter the indicator that specifies the printing mode of 

the report. 

MSO Number This field is an optional field 


This field is used to enter Manual of Standing Orders form Number of the 

Report. 

102 

Report Name This field is an mandatory field 


This field is used to enter the name of the report. 

Report Header 1 This field is an optional field 


This field is used to enter first header of the report i.e. First line of the 

Report header, e.g. Office of the Accountant General (A&E)-I. 



This field is used to enter the second Header of the report i.e. Second line 

of the report header e.g. Allahabad. 



This field is used to enter the third line of the report header, which will be 

required for some reports. 

Report Footer 1 This field is an optional field 


This field is used to enter the standard remarks etc. to be printed at the end 

of the report in line 1. 



This field is used to enter line 2 of footer. 



This field is used to enter line 3 of footer. 

Default Printer This field is used to enter default printer path and printer id which has to be 

used for printing the report. This field will accept a maximum of 60 

characters 

Signing Authority This field is an optional field 


This field is used to enter Signing authority for the report e.g. Sr. DAG for 

the CAG report for reconciliation. 

How to use 


Open Menu 



Select Report Master 

Menu Access Key Alt+M+N+R 

b. How to Add 

Function Id on which the Report is based has to be entered and then required details for the report has to be entered.


103 

@vaorI maaoD maoM jaae. maaOjaUda saBaI irkaD- kao p`diSa-t krnao ko ilae @vaorI kroM. fÌ@vaoMsaI, iDnaaoimanaoSana, kmpÒSana irkvaayaD-, iDfalT laOgyaueja, sToSanarI, ip`MT maaoD xao~ pr @vaorI kI 

Anaumait nahI hO. 


pirvat-na krnao yaaogya irpaoT- ivavarNa kI @vaorI kroM tqaa Apoixat pirvat-na kroM. fM@Sana kao CaoDkr saBaI xao~ pirvat-naIya hO. 


Apoixat irpaoT- ivavarNa kI @vaorI kroM tqaa imaTaeM. 

8. saIk\^vaonsa jaonaroTr 

yah skÌna TI [-, saspoMsa islap Aaid jaOsaI ivaSaoYa madaoM ko k``ma maoM Apoixat AvayavaaoM kao ga`hNa krtI hO. 

]d\doSya 


k`ma panao ko ilae Apoixat madaoM AaOr ]na ko AvayavaaoM kao inaQaa-irt krnaa 

kìmak madaoM ko ivavarNa maoM pirvat-na krnaa 

kìmak madaoM ko AvayavaaoM maoM pirvat-na krnaa va imaTanaa 

kìmak madaoM ko AvayavaaoM maoM @vaorI krnaa 

kìmak mad kao imaTanaa 

saMBaavaI pirsaMpi


103 

Change to Query mode. Execute the Query to display all the existing records. Query is not allowed on the fields 

Frequency, Denomination, Compression Required, Default language, Stationary, Print Mode. 


Query the Report details to be modified and make the required modifications. All the fields except the Function are 

modifiable. 


Query the required Report details and Delete 

8. Sequence Generator 

This screen capture the components required in the sequence string for a particular item like TE, Suspense slip etc. for 

whom sequence is required. 

Purpose 

The screen is used to: 

Define sequence items and their components needed to generate the sequence. 

Modify sequence item details 

Modify and delete the components of sequence item 

Query the sequence item and components details 

Delete a sequence item 


Component should be defined in Domains 

Screen Layout 


Sequence Generator 


Sequence item This field is mandatory. 



This field indicates item for which the sequence is to be generated.

iDisk`p\Sana yah vaOkilpk xao~ hO. 



yah xao~ ]sa mad ko ivavarNa kao dSaa-ta hO ijasa ko ilae saIk\vaonsa banaayaa jaata hO. 

irsTaT- FlaOga yah Ainavaaya- xao~ hO. 



vaOQamaana hO : 

Y - yaIArlaI 

M - manqalaI 

T - saIkvaonsa samaaPt haonao tk 

LOV ]plabQa hO. 

[sa xao~ mao pirvat-na nahI ikyaa jaa sakta hO. 

yah xao~ irsTaT- [MiDkoTr kao [Migat krta hO jaao yah dSaa-ta hO ik kba saIkvaonsa kao puna : Sau$ ikyaa 

jaanaa hO. yaid irsTaT- FlaOga "Y" idyaa gayaa hO tao saIkvaonsa puna: Agalao iva%t vaYa- maoM AarMBa haogaa. [sa 

maamalao maoM vaYa- ijasa ko ilae saIkvaonsa kao inaQaa-irt ikyaa gayaa hO yaIAr xao~ mao dSaa-yaa jaaegaa. jaba nayaa 

vaYa- AarMBa haota hO nae vaYa- ko ilae ]saI ivavarNaI ko saaqa na[- mad kao Dalaa jaaegaa. yaid irsTaT- FlaOga 

kao M maoM sqaaipt ikyaa gayaa hO tao saIkvaonsa ]%pi%t puna: mahInao maoM AarMBa haotI hO. [sa maamalao mao ]sa 

maihnaa ijasa ko ilae mad kao inaQaa-irt ikyaa gayaa hO kao maah xao~ mao dSaa-yaa jaaegaa. yaid maah xao~ maoM 

maana maaca- hO tao vaYa- ko ilae maaca- AnaupUrk kI saM#yaa pr inaBa-r krto hue DoT xao~ ka maana 1 sao 31 

haogaa. yaid T ka maana idyaa gayaa hO tao saIkvaonsa AMkaoM kI saM#yaa Wara inaQaa-irt vat-maana saIkvaonsa 

saM#yaa nambar kao par krnao ko baad hI puna: AarMBa haogaI. [sa maamalao maoM yaIAr maMqa tqaa itiqa SaUnya pr 

iDfalT rhogaI. 

nambar Aa^f iDijaT yah Ainavaaya- xao~ hO. 





yah xao~ saIkvaonsa k`ma mao ]pisqat haonao vaalao AMkao kI saM#yaa kao [Migat krtI hO. 

yaid maana 4 ka ]llaoK ikyaa jaanaa hO saIkvaonsa mao ]paisqat AMkaoM kI saM#yaa pà$p 9999 kI haogaI. 

sTaT- nambar yah Ainavaaya- xao~ hO. 



vaOQa maana 1 sao 999999 ko baIca hO. 

yah xao~ saM#yaaAaoM kao [Migat krta hO ijasa sao saIkvaonsa kao pàrMBa haonaa hO. 

pàrMBa nambar tqaa [Mik`maoMTla vaOlyaU ko yaaoga xao~ maoM AMkaoM kI inaQaa-irt AiQaktma saM#yaa sao kma haonaa 

caaihe. 

]dahrNa ko ilae yaid AMkaoM kI saM#yaa 3 hO tao yaaoga 999 sao kma haonaa caaihe. 

yaIAr yah vaOkilpk xao~ hO. 



yah xao~ ]sa vaYa- kao [Migat krta hO ijasa koilae saIkvaonsa kao inaQaa-irt ikyaa gayaa hO. 

jaba irsTaT- flaOga "TI" hO tao [sao "0" pr iDfalT ikyaa jaaegaa. Anyaqaa vaOQa maana 1900 sao 2100 

hO. 

maMqa yah vaOkilpk xao~ hO. 



yah xao~ ]sa maah kao [Migat krta hO ijasa koilae saIkvaonsa inaQaa-irt ikyaa gayaa hO. 

jaba irsTaT- flaOga "M" nahI hO tao yah "0" pr iDfalT hao jaaegaa. Anyaqaa vaOQa maana 1 sao 12 

rhoMgao. 

DoT yah vaOkilpk xao~ hO. 



vaOQa maana 0 sao 31 hO. yaid maah xao~ 3 hO tao yah xao~ maaca- maah ko p`kar kao dSaa-ta hO. 

jaba maah 3 na hao tao yah "0" pr iDfalT hao jaaegaa. Anyaqaa vaOQa maana 1 sao 31 hO. 

104

104 

Description This field is optional. 



This field indicates the description of the item for which the sequence has to 

be generated. 

Restart Flag This field is mandatory 



The valid values are: 

Y-yearly, 

M-Monthly, 

T-Till the sequence ends 


This field can not be modified. 

This field indicates the restart indicator that indicates when the sequence 

has to be restarted. If the restart flag is given as Y, the sequence will restart 

again in the next financial year. In this case, the year for which this 

sequence is defined will be shown in the Year field. When a new year 

starts, a new item with the same details for the new year will be inserted. If 

the Restart Flag is set to M, the sequence generation restarts again in new 

month. In this case the month for which the item is defined will be shown in 

the field Month. If the value in the field Month is MARCH, the field Date will 

have values from 1 to 31 depending upon the number of March 

Supplementary for that year. If value of T is supplied, the sequence will 

restart only after the current sequence number exceeds the number 

specified by the Number of Digits. In this case, Year, Month and date will be 

defaulted to Zero. 

No. of digits This field is mandatory 



The valid values are between 1 to 6 

The default value is 3. 

This field indicates number of digits to be present in the sequence string If 

the value is mentioned to be 4, the number of digits present in the 

sequence will be of the form 9999. 

Start No. This field is mandatory 



The valid values are between 1 to 999999 

This field indicates the number from which the sequence has to start. The 

sum of start number and Incremental Value should be less than the 

maximum number specified in the field Number of Digits. For e.g., if the 

number of digits is 3, the sum should be less than 999. 

Year This field is optional. 



This field indicates the year for which this sequence is defined. This will be 

defaulted to 0 when the Restart Flag is T. Otherwise the valid values are 

1900 to 2100. 

Month This field is optional. 



This field indicates the month for which this sequence is defined. This will 

be defaulted to 0 when the Restart Flag is not M. Otherwise the valid values 

are 1 to 12. 

Date This field is optional. 




This field indicates the type of March month in case the Month field is 3. 

This will be defaulted to 0 when the Month is not 3. Otherwise the valid 

values are 1 to 31.

[MkÌmaoMTla vaOlyaU yah Ainavaaya- xao~ hO. 




yah xao~ saM#yaaAaoM kao [Migat krta hO ijasa ko Wara saIkvaonsa kI vaRiw kI jaanaI hO. sTaT- nambar AaOr 

[MkÌmaoMTla vaOlyaU ko yaaoga kao naMbar Aa^f iDijaT xao~ maoM ]illaiKt AiQaktma saM#yaa sao kma haonaa caaihe. 

]dahrNa ko ilae : AMkaoM kI saM#yaa 3 hO tao yaaoga kao 999 sao kma haonaa caaihe. skÌna maoM p`vaoSa krnao 

pr [sa xao~ maoM iDfalT maana p`diSa-t hao jaaegaa. 

Aa^basaulaoT yah kovala iDsaPlao xao~ hO. 



vaOQa maana Y - Yes , N - No hO. 

yah dAa-ta hO ik saIkvaonsa A^basaulaoT hO Aqavaa nahIM. jaba maah/ vaYa- baMd hao jaata hO tao maah/ vaYa- 

ivaSaoYa ko ilae ]sa saIkvaonsa kao A^basaulaoT banaayaa jaaegaa. 

saIkvaonsa kmpaonaoMT 

AaD-r Aa^f saIkvaonsa yah Ainavaaya- xao~ hO. 



pMi@t maoM ijasa k`ma maoM AvayavaaoM kao haonaa caaihe ]sa k`ma kao dao AvayavaaoM kao ilae nahIM idyaa jaa sakta hO. 

ip` if@sa / saif@sa yah Ainavaaya- xao~ hO. 



vaOQa maana P : Prefix 

S : Suffix hO. 


saMkotk jaao yah dSaa-ta hO ik yaVip Avayava kao pMi@t maoM ip` if@sa haonaa caaihe Aqavaa saif@sa haonaa caaihe 

kmpaonaoMT yah Ainavaaya- xao~ hO. 



vaOQa maana N : maah dao AMkaoM mao (1-12) 

M : maah AxaraoM mao 

Y : vaYa- 4 AMkaoM mao 

A : laoKa s~aaot tqaa mau#ya laoKa s~aaot (yaid kao[- hao) 

H : mau#ya SaIYa- 

S : saO@Sana 

U : yaUinaT 


]na AvayavaaoM kao dSaa-ta hO ijasa ko AaQaar pr saIkvaonsa kao tOyaar ikyaa jaaegaa. yaid saIkvaonsa S 

(saOkSana) Aqavaa U (yaUinaT) hO pMi@t ivaBaaga Aqavaa yaUinaT kao laogaI ijasa ka Aaklana krnao vaalao p`yaao@ta 

sao saIkvaonsa saMbaMQa rKta hO. yaid Avayava TI hO AMitma pMi@t if@sa TO@sa fIlD maoM pìvaYT pMi@t kao laogaI. 

yaid Avayava T hO tao if@sa TO@sa fIlD maoM pìvaYT krnaa caaihe AaOr yaid yah TI nahIM hO tao if@sa TO@sa kao 

kuC BaI nahIM laonaa caaihe. yaid irsTaT- FlaOga T hO tao M,N,Y kao pìvaYT nahIM ikyaa jaa sakta hO. jaba 

irsTaT- FlaOga Y hao tao maah AvayavaaoM ema tqaa ena kao pìvaYT nahIM ikyaa jaa sakta hO. 

105 

if@saD To@sT yaid kmpaonaoMT T hO 

yah Ainavaaya- xao~ hO. 



pMi@t ijasao kmpaonaoMT T ko sqaana pr pMi@t maoM saMlagna haonaa caaihe. 

yaid kmpaonaoMT T nahIM hO. 

yah xao~ naoivagaoT krnao yaaogya nahIM hO. 

kmpaonaoMT saOproTr yah vaOkilpk xao~ hO. 

yah xao~ ivaSaoYa vaNaao-M kao svaIkar krta hO. 

xao~ kI lambaa[- 1 hO. AvayavaaoM kao pRqa@kark yaid pìvaYT Avayava saM#yaa kao Aagao lagaae gae hO tao ifr 

pRqa@kark kao Avayava ko baad lagaayaa jaaegaa Anyaqaa pRqa@kark kao Avayava sao phlao jaaoDa jaaegaa.

105 

Incremental Value This field is mandatory 




This field indicates the number by which the sequence has to increment. 

The sum of Start Number and Incremental Value should be less than the 

maximum number specified in the field Number of Digits. For e.g., if the 

number of digits is 3, the sum should be less than 999. Default value of 1 

will be displayed in this field on entering the screen. 

Obsolete This field is display only. 



The valid values are Y-Yes, N-No 

This field indicates whether the sequence is Obsolete or not. A sequence 

for a particular Month/Year will be made Obsolete when the Month/Year is 

closed. 

. 

Sequence Components 

Order of sequence This field is mandatory 



The order in which the components should appear in the string. The same 

order cannot be given for two components. 

Prefix/Suffix This field is mandatory 



The valid values are: P: Prefix 

S: Suffix 


The indicator that indicates whether the component should prefix/suffix the 

number in the string. 

Component This field is mandatory 



The valid values are :N - Month in 2 digits(1 – 12) 

M - Month in Characters 

Y - Year in 4 digits 

A- Account Source and parent account source(if 

any) 

H – Major Head 

S – Section 

U – Unit 


Indicates the components on whose basis sequence will be generated. If 

the component is S (Section) or U (Unit), the string will contain the section 

or unit to which the user who is accessing the sequence belongs. If the 

component is T, the final string will contain the string entered in the Fixed 

Text Field. If the component is T, the fixed text field should be entered and 

if it is not T, fixed text should not contain anything. 

If the Restart Flag is T, the components M, N, Y can not be entered. When 

the Restart Flag is Y, the month components M and N can not be entered. 

Fixed text If Component is T 




The string, which should be attached to the string in the place of the 

component T. 

If Component is not T 

This field is not navigable 

Component Separator This field is optional 

This field accepts only special characters. 


The separator of the component. If the component entered is a prefix to the 

number, then the separator will be attached after the component. 

Otherwise, the separator will be attached before the component.






saIkvaonsa janaroTr kao caunao 

AalT +ema +ena +jaI maonyaU tk phu^Mcanao kI "kI" hO. 

(K) kOsao jaaoDo, 

106 

saIkvaonsa mad kao inaQaa-irt kroM ijasako ilae saIkvaonsa kao tOyaar ikyaa jaanaa hO. inaQaa-irt mad tai%vak hao saktI hO jaOsao TI [- ena Aao ijasao saIkvaonsa kI ja$rt hO. irsTaT- FlaOga 

maana kao ela Aao vaI sao caunaa jaa sakta hO. saIkvaonsa mad ivavarNa kao pìvaYT krnao ko pScaat\ saIkvaonsa Avayava blaâk kao naoivagaoT kroM. saIkvaonsa mad ko ilae saIkvaonsa Avayava kao 

yaha^M dSaa-yaa jaa sakta hO. saIkvaonsa k``ma yah inaQaa-irt kroMgaa ik iksa p`kar Avayava kao pàPt k`ma maoM rKa jaaegaa. p`%yaok Avayava ek baar pàPt k`ma maoM ]Barogaa AvayavaaoM ko 

AaQaar pr pàPt k`ma iksa p`kar tOyaar ikyaa jaaegaa ]sa ka naIcao iTPpNaI ko ]p KND maoM vaNa-na ikyaa gayaa hO. 


]sa xao~ maoM naoivagaoT kroM ijasa pr @vaorI krnao kI AavaSyakta hO AaOr @vaorI kroM. tdnau$p irkaD- p`diSa-t hao jaaegaa. irsTaT- [MiDkoTr, ip` if@sa/ saif@sa [MiDkoTr tqaa saoproTr 

@vaorI krnao yaaogya nahIM hO. 


saIkvaonsa mad pr @vaorI Wara pirvat-na yaaogya irkaD- kao laaeM . saIkvaonsa mad kao CaoDkr saBaI xao~aoM maoM pirvat-na ikyaa jaa sakta hO. 


Anau$p irkaD- kao laaeM AaOr imaTaeM. saIkvaonsa mad ko saBaI AvayavaaoM kao imaTayaa nahIM jaa sakta hO yaid saIkvaonsa mad maaOjaUd hO tao. eosao maamalao maoM saIkvaonsa janaroTr blaa^k sao 

irkaD- kao imaTaeM. 

(ca,) iTPpNaI 

kma sao kma ek mad ko ilae ek Avayava kao AvaSya inaQaa-irt ikyaa jaanaa caaihe. 

saIkvaonsa mad ko ilae inaQaa-irt kmpaonaoMT ko AaQaar pr saIkvaonsa kI ]%pi%t : saIkvaonsa mad ko $p maoM TENO kao inaQaa-irt kroM. 

tIna AMkao maoM AMkao kI saM#yaa kao inaQaa-irt kroM. sTaT- na 1 tqaa [Mik`maoMT maana 1 inaQaa-irt ikyaa jaanaa hO. irsTaT- FlaOga "T" inaQaa-irt ikyaa jaanaa hO. [sasao yah 

pta calata hO ik vat-maana saIkvaonsa ko samaaPt haonao pr hI saIkvaonsa puna: pàrMBa haota hO. AvayavaaoM kao k`ma maoM lagaae. 

ipìf@sa : T (if@sa To@sT) saoproTr "/" ko saaqa TE 

saif@sa : M (maah MON hO ) saoproTr "/" ko saaqa 

saif@sa : S (saO@Sana) 

ipìf@sa : U (yaUinaT) saproTr "/" ko saaqa 

TENO ko ilae kula saIkvaonsa TE/BK1/001/APR/BOOK sao AarMBa haogaa AaOr TE/BK1/002/APR/BOOK kI BaaMit vaRwI krogaa. 

saIkvaonsa AaOr Avayava ko baIca saMbaMQa [sa p`kar sqaaipt ikyaa jaa sakta hO. 

inaQaa-irt To@sT TE k`ma mao phlao hO AaOr AvayavaaoM ko ipìf@sa ko $p maoM haota hO evaM saoproTr "/" kao BaI Saaimala krta hO. [sailae "TE/" p`qama tIna Axar haoMgao 

]sako baad "BK1/" haogaa jaao ik p`yaao@ta ka yaUinaT Aa[- DI hO. cauMik yaUinaT Aa[- DI AMitma ipìf@sa hO ]sa ko pScaat\ saIkvaoMsa pàrMBa haogaa. jaOsao ik AMkaoM kI 

saM#yaa 3 hO AarMBa saM#yaa 001 hO ]sako baad [Mik`maoMTla maana 1 ko $p maoM 002 haogaa. [sa ko pScaat\ p`qama saif@sa (AvayavaaoM ko k`ma Wara inaNaI-t) maah ka naama p`diSat 

haogaa. MON ]sa maah kao dSaa-ta hO ijasa mao mad ko ilae saIkvaoMsa banaayaa jaaegaa na ik ]sa maah kao ijasa maoM saIkvaoMsa ko ilae AvayavaaoM kao dSaa-yaa gayaa hO. [sa 

ko pScaat\ p`yaao@ta ka dUsara saif@sa saO@Sana ka naama Aqaa-t\ BOOK p`diSa-t hao jaaegaa. [sailae pirNaama\ sva$p saIkvaoMsa TE/BK1/001/APR/BOOK 

hO. 

9 , pOramaITr maasTr 

[sa skÌna ka vaI ela saI p`NaalaI ko pOramaITr ka rKrKava krnao ko ilae p`yaaoga ikyaa jaata hO ijasao vaI ela saI p`NaalaI ko kayaa-nvayana ko samaya inaQaa-irt evaM pàrMBa ikyaa gayaa hO. 

]d\doSya 

[sa skÌna ka p`yaaoga inamnailaiKt kayaao- ko ilae ikyaa jaata hO : 

vaI ela saI p`NaalaI ko pOramaITrsa- mao pirvat-na krnaa ijasao vaI ela saI p`NaalaI ko pàrMBa ko samaya sqaaipt ikyaa gayaa hO. 

saMBaavaI pirsaMpi

How to use 


Open Menu 



Select Sequence generator 

Menu Access Key : ALT+M+N+G 

b. How to Add 

106 

Define the sequence item for which the sequence is to be generated. The item defined can be entity like TE NO which 

need a sequence. The restart flag values can be chosen from LOV. After entering the sequence item details, navigate to 

Sequence component block. The components for sequence for the sequence item can be defined here. The order of 

sequence will decide how the components will be placed in the resulted sequence. The individual component will occur 

once in the resulted sequence. How the resulted sequence will be generated on basis of components is explained below 

in Remarks sub-section. 


Navigate to the field on which query is required and query. Corresponding records will be displayed. The restart indicator, 

prefix/suffix indicator and separator are not queryable. 


Fetch the record to be modified by querying on the sequence item. All the fields except the sequence item may be 

modified. 


Fetch the corresponding record and delete it. All the components of a sequence item cannot be deleted if the sequence 

item exists. In that case, delete the record from sequence generator block. 

f. Remarks 

At least one component must be defined for an item. 

Generation of Sequence on the basis of Components defined for Sequence item: Define TENO as Sequence 

item. Define No. of Digits in the number to be 3, Start No. to be 1 and incremental value to be 1. Define Restart 

Flag to be “T”. This indicates that a sequence will restart only after the current sequence ends. Define the 

components as, in order 

Prefix : T( Fixed Text ) as TE with separator “/” 

Suffix M(Month is MON) with separator “/” 

Suffix S (Section) 

Prefix U (Unit) with separator “/” 

The resulted sequence for TENO will start from TE/BK1/001/APR/BOOK and increase like 

TE/BK1/002/APR/BOOK. The correlation between sequence and component can be established as: 

The fixed text TE is first in order and prefix for component and also contain a Separator “/”. So, “TE/” will be first three 

characters followed by “BK1/”, which is the Unit ID of user. As Unit ID is the last prefix, after that the sequence will start. 

As number of digits is 3, the start number is 001, followed by 002 as incremental value is 1. After this first suffix (decided 

by order of components) month name will appear. The MON indicate the month in which the sequence will be generated 

for item and not the month in which the components are defined for the sequence. After this second suffix section name of 

user i.e. BOOK will appear. So the resulted sequence is TE/BK1/001/APR/BOOK. 

9. Parameter Master 

This screen is used for maintaining the parameters of the VLC system, which are defined and initialized at the time of 

implementation of the VLC system. 

Purpose 

The screen is used to: 

Modify the parameters of the VLC system which are set up at the time of initialization of the VLC system 


This screen need the Classification data corresponding to Non Budgeted Heads for the Cash balance account Heads for 

Treasuries, Forest Department, PWD, Irrigation.


xao~ ivavarNa 

107 

xao~ ivavarNa 

Aaîfsa naoma yah Ainavaaya- xao~ hO. 


[sa xao~ ka p`yaaoga e jaI Aaîfsa ko naama kao pìvaYT krnao ko ilae p`yaaoga ikyaa jaata hO ijasamaoM vaI ela 

saI p`NaalaI kao kayaa-invat ikyaa jaata hO. 

saOknD e jaI Aaîfsa yah vaOkilpk xao~ hO. 


[sa xao~ ka iWtIya e jaI Aaîfsa ko naama kao pìvaYT krnao ko ilae p`yaaoga ikyaa jaata hO yaid kao[- hao tao 

ijasamaoM vaI ela saI p`NaalaI kao laagaU ikyaa gayaa hO Aqaa-t\ AG(A&E) II naagapUr 

eirAa kaoD yah vaOkilpk xao~ hO. 


[sa xao~ ka e jaI Aaîfsa ko xao~ kaoD kao pìvaYT krnao ko ilae p`yaaoga ikyaa jaata hO ijasamaoM vaI ela saI 

p`NaalaI laagaU kI ga[- hO. yah xao~ AiQaktma 5 vaNaao- kao svaIkar krogaa. 

vaI ela saI naoma yah Ainavaaya- xao~ hO. 


[sa xao~ ka e jaI Aaîfsa mao vaI ela saI pìk`yaa naama kao pìvaYT krnao ko ilae p`yaaoga ikyaa jaata hO 

ijasamaoM vaI ela saI p`NaalaI kao laagaU ikyaa gayaa hO . 

imainamama baOlaoMsa [na Aar baI Aaya yah Ainavaaya- xao~ hO. 


xao~ kI lambaa[- 16 AMk hO ijasamaoM dao dSamalava sqaana Saaimala hO . 

vaOQamaana saM#yaaeM 1 sao 99999999999999.99 hOM. 

[sa xao~ ka Aar baI Aaa[- ko saaqa rajya sarkar ko nyaUnatma SaoYa kao pìvaYT krnao ko ilae p`yaaoga ikyaa 

jaata hO jao ik inaiQa kI kimayaa^M evaM AaovarD/aFT irpaoT- tOyaar krnao ko maamalao maoM ]pyaaogaI hO. 

Aaica-vala paqa yah xao~ vaOkilpk hO. 


[sa xao~ ka vaI ela saI p`NaalaI Wara p`yaaoga ike jaanao vaalao baOkAp Aaica-vala paqa kao pìvaYT krnao ko 

ilae p`yaaoga ikyaa jaata hO. 

epàoipeSana maOqaD yah Ainavaaya- xao~ hO. 



vaOQa maana A,B hO. 


[sa xao~ ka p`gaitSaIla maaisak ivainayaaojana saMgazna pwit A (12 sao ivaBaaigat saM#yaaAaoM) B (bajaT evaM 

ivainayaaojana maa^Dla ko Anusaar ivaSaoYa) kao pìvaYT krnao ko ilae p`yaaoga ikyaa jaata hO.

Screen Layout 



107 

Office Name This field is mandatory. 


This field is used to enter the name of the AG office in which the VLC 

system is implemented. 

Second AG Office This field is optional. 


This field is used to enter the name of the second AG office if any for the 

state in which the VLC system is implemented i.e. AG(A&E) - II, Nagpur. 

Area Code This field is optional. 


This field is used to enter the area code of the AG office in which the VLC 

System is implemented. This field will accept a maximum of 5 characters 

VLC Name This field is mandatory 


This field is used to enter the VLC application name in the AG office in 

which the VLC system is implemented. 

Minimum Balance In RBI This field is mandatory. 


The length of the field is 16 numbers including two decimal points. 

The valid values are numbers from 1 to 99999999999999.99. 

This field is used to enter the Minimum balance of state govt. with RBI (In 

Rupees), which is useful in case of generation of shortfall and overdraft 

report. 

Archival Path This field is optional 


This field is used to enter the backup archival path to be used by the VLC 

system. 

Appropriation Method This field is mandatory. 



The valid values are A,B 


This field is used to enter the progressive monthly appropriation Calculation 

method A(sum of all divided by 12)/B(special logic as per budget and 

appropriation module)

ela Aao pI / maona eka]MT yah Ainavaaya- xao~ hO. 


xao~ kI lambaa[- ek vaNa- hO. vaOQa maana L,M hO. 


[sa xao~ ka yah pìvaYT krnao ko ilae p`yaaoga ikyaa jaata hO ik rajya mau#ya KataoM AaOr ]p KataoM (ema\) 

pàPt krta hO Aqavaa sToT ela Aao pI tqaa kOSa eka]MT (ela) kao pàPt kr rha hO. 

ePlaa^[ja nambar yah Ainavaaya- xao~ hO. 



vaOQa maana Y(Yes), N(No) hO 


[sa xao~ ka yah pìvaYT krnao ko ilae p`yaaoga ikyaa jaata hO ik yaVip rajya ko rajya sarkar ko 

kma-caairyaaoM jaha^M vaI ela saI p`NaalaI laagaU h,O kI kma-caarI saM#yaa hO Aqavaa nahIM. 

gaà^sa / naoT eka]MiTMga yah Ainavaaya- xao~ hO. 



vaOQa maana G(gaà^sa eka]MiTga), N(naOT eka]MiTga) hO. 


[sa xao~ ka yah pìvaYT krnao ko ilae p`yaaoga ikyaa jaata hO ik yaVip p`NaalaI G/N laoKakrNa pr 

AaQaairt hO Aqavaa nahI. 

irTayarmaoMT eoja [na yaIAsa- yah Ainavaaya- xao~ hO. 


xao~ kI lambaa[- 2 saM#yaaAaoM maoM hO. 


[sa xao~ ka rajya ko rajya sarkar ko kma-caairyaaoM kI saovainavaRi%t kI Aayau pìvaYT krnao ko ilae p`yaaoga 

ikyaa jaata hO ijasa ko ilae vaI ela saI p`NaalaI kao laagaU ikyaa gayaa hO . 

pasavaD- e@sapayarI Ta[ma [na Doja yah Ainavaaya- xao~ hO. 


xao~ kI lambaa[- 3 AMk hO. 


[sa xao~ ka idnaaoM kI saM#yaa pìvaYT krnao ko ilae p`yaaoga ikyaa jaata hO ijasa ko pScaat\ vaI ela saI 

p`yaao@ta ka pasa vaD- samaaPt hao jaata hO . 

skÌna saovar Ta[ma [na imanaT\sa yah Ainavaaya- xao~ hO. 




[sa xao~ ka imanaTaoM maoM samaya pìvaYT krnao ko ilae p`yaaoga ikyaa jaata hO ijasa ko pScaat\ p`yaao@ta kI skÌna 

pr skÌna saovar saik`ya hao jaaegaa. 

AaTao laaoga Aa]T Ta[ma [na imanaT\sa yah Ainavaaya- xao~ hO. 




[sa xao~ ka samaya kao imanaT mao pìvaYT krnao ko ilae p`yaaoga ikyaa jaata hO ijasa ko pScaat\ p`NaalaI svat: 

laa^ga Aa]T hao jaatI hO. 

nambar Aa^f ATompT\sa yah Ainavaaya- xao~ hO. 


xao~ kI lambaa[- 1 nambar hO. 


[sa xao~ ka vaI ela saI maoM p`yaao@ta kao laa^ga krnao ko ilae p`yaasa krnao kI AiQaktma saM#yaa pìvaYT krnao 

ko ilae p`yaaoga ikyaa jaata hO . 

saPlaImaoMTrI eka]MT\sa yah Ainavaaya- xao~ hO. 



vaOQa maana 0sao 99 hO. 


[sa xao~ ka ]na AnaupUrk laoKaAaoM kI saM#yaa kao pìvaYT krnao ko ilae p`yaaoga ikyaa jaata hO jaao maaca- 

@laaoijaMga ko baad pàPt haoMgao. 

108

108 

LOP / Main Accounts This field is mandatory. 



The valid values are L,M 


This field is used to enter whether the state receives main account and sub 

account (M) or State is receiving LOP and Cash account (L). 

Employees Numbered This field is mandatory. 





This field is used to enter whether the state government employees of the 

state where VLC system is implemented are having employee numbers or 

not. 

Gross / Net Accounting This field is mandatory. 



The valid values are G(Gross accounting),N(Net accounting) 


This field is used to enter whether the system is based on gross (G)/net (N) 

accounting. 

Retirement Age In Years This field is mandatory. 


The length of the field is 2 numbers. 


This field is used to enter the retirement age of the state Government of the 

state for which the VLC system is implemented. 

Password Expiry Time In Days This field is mandatory. 




This field is used to enter the number of days after, which the password of 

the VLC user expires. 

Screen Saver Time In Minutes This field is mandatory. 



The valid values are from 1 to 999. 

This field is used to enter the time in minutes after which the screen saver 

will be active on the user screen. 

Auto Logout Time In Minutes This field is mandatory. 




This field is used to enter the time in minutes after which System 

automatically logs out. 

Number Of Attempts This field is mandatory. 




This field is used to enter the maximum number of attempts permitting the 

user to log into VLC. 

Supplementary Accounts This field is mandatory. 




The Default value is 0 

This field is used to enter the number of supplementary accounts the state 

would receive after March closing.

poroMT saa[T e@sapaoT- DoT yah kovala iDsaPlao xao~ hO. 

[sa xao~ ka pà$p DD/MM/YYYY itiqa hO. 


vaOQa pà$p DD/MM/YYYY hO. 

yah xao~ maUla sqala ko vaI ela saI p`NaalaI ko inayaa-t kI AMitma itiqa kao dSaa-ta hO. 

krMsaI yah vaOkilpk xao~ hO. 


[sa xao~ ka ]na yaUinaT kao pìvaYT krnao ko ilae p`yaaoga ikyaa jaata hO ijasa maMo p`NaalaI maoM laona dona ikyaa 

jaata hO. 

Balao hI yah $pyaaoM maoM Aqavaa saOkDaoM maoM Aqavaa hjaaraoM maoM yaa laaKaoM maoM Aqavaa kraoDaoM maoM hao sakta hO. 

pà[marI Aa^fIsa yah Ainavaaya- xao~ hO. 



vaOQa maana Y(Yes), N(No) hO. 

iDfalT maana Y(Yes) hO. 


[sa xao~ ka yah pìvaYT krnao ko ilae p`yaaoga ikyaa jaata hO ik rajya maoM vat-maana e jaI kayaa-laya mau#ya 

kayaa-laya hO Aqavaa nahIM. 

109 

imainamama eja fa^r sToT gavana-maoMT emplaa[sa yah Ainavaaya- xao~ hO. 



vaOQa maana 15 sao 25 ko baIca hO. 

yah rajya sarkar ko kma-caairyaaoM kI nyaUnatma Aayau koa dSaa-ta hO. 

maO@saImama Tima-nalasa yah Ainavaaya- xao~ hO. 


xao~ kI lambaa[- 2 AMkaoM maoM hO. 



[sa xao~ ka ]na AiQaktma Tima-nalaaoM kao pìvaYT krnao ko ilae p`yaaoga ikyaa jaata hO jaao vaI ela saI p`NaalaI 

maoM p`yaao@ta kao AabaaMiTt ikyaa jaa sakta hO. 

To/jarI eka]MT hOD (puSa baTna) yah vaOkilpk xao~ hO. 


baTna tk phu^Mcanao kI "kI" ALT + T hO. 

yah puSa baTna hO jaao ik KjaanaaoM Wara nakd SaoYa laoKa SaIYa- kao caunanao ko ilae p`yaaoga ikyaa jaata hO. 

jaba [sa baTna kao dbaayaa jaata hO ` @laaisaifkoSana fa^ma- Kula jaata hO. @laisaifkoSana fa^ma- maoM laoKa 

SaIYa- kao caunaa jaa sakta hO va KjaanaaoM ko ilae nakd SaoYa laoKa SaIYa- kao AabaMiTt ikyaa jaata hO. caunaa 

gayaa nakd SaoYa laoKa SaIYa- kao p`dSa-na xao~ maoM (T/ojarI eka]MT hOD) puSa baTna ko samaIp p`diSa-t hao jaata 

hO. 

T/ojarI eka]MT hOD yah kovala iDsaPlao xao~ hO. 

yah vaNaa- AMkIya xao~ hO. 

yah xao~ KjaanaaoM Wara p`yaaoga maoM laa[- ga[- nakd SaoYa laoKa SaIYa- ko Anau$p pàPt @laisaifkoSana Aa[- DI 

kao p`diSa-t krta hO. 

faorOsT eka]MT hOD (puSa baTna) yah vaOkilpk xao~ hO. 


baTna tk phu^Mcanao kI "kI" ALT + O hO. yah puSa baTna vana ivaBaaga Wara kOSa baOlaoMsa caunanao ko ilae 

p`yaaoga maoM laayaa jaata hO. jaba [sa baTna kao dbaayaa jaata hO ` @laaisaifkoSana fa^ma- Kulata hO. 

@laisaifkoSana fa^ma- maoM laoKa SaIYa- kao caunaa jaa sakta tqaa vana kao AaMbaaMiTt ikyaa jaa sakta hO. 

caunao gae nakdI SaoYa laoKa SaIYa- kao p`dSa-na xao~ maoM puSa baTna ko pasa p`diSa-t ikyaa jaata hO. 

(faorOsT eka]MT hOD) 

faorOsT eka]MT hOD yah kovala iDsaPlao xao~ hO. 

yah vaNaa- AMkIya xao~ hO. 

yah xao~ vana ivaBaaga Wara maoM laayaa jaanao vaalao kOSa baOlaoMsa eka]MT hOD ko Anau$p @laisaifkoSana Aa[- DI 

kao p`diSa-t krta hO.

109 

Parent Site Export Date This field is display only 

This field is date of format DD/MM/YYYY 


The valid format is DD/MM/YYYY 

This field displays the latest date of export of the VLC system to the parent 

site. 

Currency This field is optional. 


This field is used to enter the units in which the transactions in the system 

are done. Whether it is in Rupees or Hundreds or Thousands or Lakhs or 

Crores. 

Primary Office This field is mandatory. 




The Default value is Y(Yes) 


This field is used to enter whether the present AG office is the main office 

for the state or not. 

Minimum Age for State Govt. 

Employees 



The length of field is 2. 

The valid value is between 15 and 25. 

This field indicates the minimum age for State Govt.Employees. 

Maximum Terminals This field is mandatory. 




The Default value is 1. 

This field is used to enter the Maximum terminals a user can be allotted in 

the VLC system. 

Treasury A/C Head (Push Button) This field is optional. 


The access key for the button is ALT +T 

This is a push button for selecting the Cash balance account head used by 

treasuries. When this button is pressed the Classification form opens. In the 

Classification form a head of account can be selected and assigned to the 

Cash balance account head for treasuries. The selected cash balance 

account head is displayed in the display field (Treasury A/C Head) adjacent 

to this push button. 

Treasury A/C Head This field is display only. 


This field display the Classification ID fetched Corresponding to the Cash 

balance account head used by treasuries. 

Forest A/C Head (Push Button) This field is optional. 


The access key for the button is ALT +O 


Forest Department. When this button is pressed the Classification form 

opens. In the Classification form a head of account can be selected and 

assigned to the Cash balance account head for Forest department. The 

selected cash balance account head is displayed in the display field (Forest 

A/C Head) adjacent to this push button. 

Forest A/C Head This field is display only. 


This field displays the Classification ID fetched Corresponding to the Cash 

balance account head used by Forest Departments

[irgaoSana eka]MT hOD (puSa baTna) yah vaOkilpk xao~ hO. 


baTna ko ilae e@saosa "kI" ALT + I hO. 

yah puSa baTna ]sa nakd SaoYa laoKa SaIYa- kao caunanao ko ilae hO jaao ivaBaaga Wara p`yaaoga maoM laayaa jaata hO. 

jaba [sa baTna kao dbaato hO ` tao @laaisaifkoSana fa^ma- Kula jaata hO. @laisaifkoSana fa^ma- maoM laoKa SaIYa- kao 

caunaa jaa sakta hO tqaa [irgaoSana ivaBaaga ko nakd SaoYa laoKa SaIYa- kao AabaaMiTt ikyaa jaata hO. caunaa gayaa 

nakd SaoYa laoKa SaIYa- [sa puSa baTna ko pasa iDsaPlao xao~ maoM p`diSa-t ikyaa jaata hO. 

[irgaoSana eka]MT hOD yah kovala iDsaPlao xao~ hO. 


yah xao~ [irgaoSana Wara pàyaaoga ike gae nakd SaoYa laoKa SaIYa- @laisaifkoSana Aa[- DI kao p`diSa-t krta 

hO. 

pI DblaU DI eka]MT hOD (puSa baTna) yah vaOkilpk xao~ hO. 


baTna tk ph^Mucanao kI "kI" ALT + P hO. 

yah nakdI SaoYa laoKa SaIYa- kao caunanao ko ilae puSa baTna hO jaao pI DblyaU DI ivaBaaga Wara p`yaaoga mao laayaa jaata 

hO. [sa baTna kao dbaanaoo sao @laaisaifkoSana fama- Kula jaata hO. @laaisaifkoSana fa^ma- maoM laoKa SaIYa- kao caunaa 

jaa sakta hO tqaa pI DblaU DI ivaBaaga ko ilae nakdI SaoYa laoKa SaIYa- kOSa baOlaoMsa hOD kao AaMbaaMiTt ikyaa 

jaa sakta hO. caunao gae nakd SaoYa laoKa SaIYa- kao [sa puSa baTna ko najadIk iDsaPlao xao~ pI DblaU DI 

eka]MT hOD maoM p`diSa-t ikyaa jaata hO. 

pI DblaU DI eka]MT hOD yah kovala iDsaPlao xao~ hO. 


yah iDsaPlao xao~ hO jao jaao @laaisaifkoSana Aa[- DI kao p`diSa-t krta hO jaao ik nakdI SaoYa laoKa SaIYa- ko 

Anau$p hO tqaa pI DblaU DI ivaBaaga Wara p`yaaoga mao laayaa jaata hO. 






pOramaITsa- kao caunao 

AalT +ema +ena +pI maonyaU tk phu^Mcanao kI "kI" hO. 


[sa skÌna maoM jaaoDnao kI Anaumait nahI hO. 


110 

[sa skÌna maoM p`vaoSa krnao pr ` ]plabQa irkaD- p`diSa-t hao jaata hO. [sa skÌna pr kovala ek irkaD- ]plabQa haogaa. 


[sa skÌna maoM p`vaoSa krnao pr ` ]plabQa irkaD- p`diSa-t hao jaaegaa. p`diSa-t AaMkDaoM maoM pirvat-na ikyaa jaa sakta hO. [sa skÌna pr kovala ek irkaD- ]plabQa haogaa. 


[sa skÌna mao imaTanao kI Anaumait nahI hO. 

(ca,) iTPpNaI 

[sa skÌna ka jaaoDnao ko ilae p`yaaoga nahIM ikyaa jaa sakta hO. 

[sa skÌna ka irkaD- imaTanao ko ilae p`yaaoga nahI ikyaa jaa sakta hO. 

10 ,, k`âsa rofroMsa kaoD 

yah skÌna k`âsa rofroMsa kaoD kao ga`hNa krtI hO jaao ik AiQaktma ]p SaIYa- str ko laoKa SaIYa- kI ivaiSaYT $p sao phcaana krtI h,O p`%yaok prt ka ivavarNa, eilayaasa ]pSaIYa- tqaa 

FlaOga saMyaaojana yah dSaa-ta hO ik ka`^sa rofroMsa kaoD Baugatana p`àiPt, yaaojanaa/ gaOr yaaojanaa, vaaoiTD /caaja-\D ko ilae hO AaOr [sa kI iDD@T irkvarI hO Aqavaa nahI. 

[sa skÌna ka bajaTIya SaIYa- ko kà^sa rofroMsa kaoD kao ga`hNa krnao ko ilae p`yaaoga ikyaa jaata hO tqaa [sa- vaYa- ko bajaT pàPt krnao sao phlao p`yaaoga krnaa caaihe.

110 

Irrigation A/C Head (Push Button) This field is optional. 


The access key for the button is ALT +I 


Irrigation Department. When this button is pressed the Classification form 


assigned to the Cash balance account head for Irrigation department. The 

selected cash balance account head is displayed in the display field 

(Irrigation A/C Head) adjacent to this push button. 

Irrigation A/C Head This field is display only. 


This field displays the Classification ID fetched Corresponding to the Cash 

balance account head used by Irrigation. 

PWD A/C Head (Push Button) This field is optional. 


The access key for the button is ALT +P 


PWD Department. When this button is pressed the Classification form 


assigned to the Cash balance account head for PWD department. The 

selected cash balance account head is displayed in the display field (PWD 

A/C Head) adjacent to this push button. 

PWD A/C Head This field is display only. 


This is a display field which displays the Classification ID fetched 

Corresponding to the Cash balance account head used by PWD 

Departments 

How to use 


Open Menu 



Select Parameters 

Menu access key ALT+M+N+P 

b. How to Add 

Addition not allowed in this screen. 


On entering the Screen the available record is displayed on the Screen. Only one record will be present for this screen. 


On entering the Screen the available record is displayed on the Screen. The displayed data can be modified. Only one 

record will be present for this screen. 


Deletion not allowed in this screen. 

f. Remarks 

This screen cannot be used for adding. 

This screen cannot be used for deleting. 

10. Cross Reference Code 

This Screen Captures Cross Reference Code which uniquely identifies the head of account upto a maximum of Sub 

Head level, Descriptions of Each tier , the Alias Sub Head and flag combinations indicating whether the Cross 

Reference code is for Payment / Receipt , Plan /Non Plan, Voted / Charged and has Deduct Recovery or not . 

This screen is used to capture Cross Reference Code for budgeted heads and should be used before capturing the 

budget for the year.

]_oSya 

p`yaao@ta Wara [sa skÌna ka p`yaaoga inamnailaiKt kayaao- ko ilae ikyaa jaata hO 

bajaTIya SaIYa- ko ilae kà^sa rofroMsa kaoD kao ga`hNa krnaa 

ga`hNa ike gae kà^sa rofroMsa kaoD ko eilayaasa ]pSaIYa- kao AVtna krnaa 

ga`hNa ike gae kà^sa rofroMsa kaoD ko FlaOga kao AVtna krnaa 

irkaD- kao jaaoDnaa 

irkaD- maoM pirvat-na krnaa 

irkaD- kI @vaorI krnaa 

saMBaavaI pirsaMpi

Purpose 

111 

The user uses this screen when: 

To Capture Cross Reference Code for budgeted heads 

To update the Alias sub head of a captured Cross Reference code. 

To update the flags of a captured Cross Reference code. 

To add a record. 

To modify a record. 

To query a record. 


Existence of Major Head, Sub Major Head ,Minor Head,Scheme in the respective tables and the Master menu . 

Screen Layout 


Cross Reference Code 


Cross Reference Code This field is mandatory 


This field will accept only alphabets and numerals. 

The length of the field is fixed to 8 characters. 

The user will enter the Cross Reference Code which will be unique. 

The 8 th character of this field will serve as the check digit to decide 

whether the CRC entered is correct or not. 

User will be prompted if the entered CRC has been captured or not. 

LOV is available for this field but only if the user is in ENTER 

QUERY mode. 

The user can Query on this field to update Alias Sub Head and 

flags. 

This field is not updatable. 



The length of the field is of 4 characters. 


It represents the major head for the corresponding CRC. 


This field will be automatically populated based on the CRC entered 

as the first four fields of the CRC are the major head.





yah saI Aar saI ko tdnau$p maojar hOD ko AQaIna ]p mau#ya SaIYa- kao ina$ipt krta hO. 

yah xao~ AVtna ko yaaogya nahIM hO. 

112 



xao~ kI lambaa[- 3 vaNa- kI hO. 



skÌma Ta[p yah vaOkilpk xao~ hO. 


xao~ kI lambaa[- 2vaNa- hO. 







yah gaùp saba hOD kao ina$ipt krta hO. 


saba hOD yah vaOkilpk xao~ hO. 




yah saba hOD Ta[p kao ina$ipt krta hO. 


saba hOD iDiskRpSana yah vaOkilpk xao~ hO. 

yaid ]p SaIYa- kao pìvaYT ikyaa jaata hO tao yah Ainavaaya- hO. 

yah vaNa- xao~ hO. 

yah xao~ AVtna krnaoo yaaogya nahIM hO. 

eilayaasa saba hOD yah vaOkilpk xao~ hO. 

yaid ]p SaIYa- kao pìvaYT ikyaa jaata hO tao yah Ainavaaya- hO. 

yah xao~ vaNa- AMkIya hO. 

yah xao~ AVtna krnaoo yaaogya hO. 

irisaT/ pomaoMT FlaOga yah vaOkilpk xao~ hO. 

yah dSaa-ta hO ik saI Aar saI irisaT (Y) ko ilae hO. 

Aqavaa pomaoMT (N) ko ilae hO. 

ela Aao vaI ]plabQa hO. iDfalT maana N hO. 


FlaOga maonToMD ikyaa hO tqaa enTr ikyaa huAa maojar hOD isaMk mao hO . yah xao~ yao saBaI caok krta hO. 

irkvarI FlaOga yah vaOkilpk xao~ hO. 

yah dSaa-ta hO ik saI Aar saI iDD@T irkvarI (R) ko ilae hO 

Aqavaa nahI (N) ko ilae hO. 

ela Aao vaI ]plabQa hO. iDFalT maana N hO. 


Pla^na / naana Plaa^na FlaOga yah vaOkilpk xao~ hO. 

yah dSaa-ta hO ik saI Aar saI Plaa^na (P) ko ilae hO 

Aqavaa naana Plaa^na (N) ko ilae hO Aqavaa iksaI ko ilae BaI nahIM (X) hO. 

ela Aao vaI ]plabQa hO. iDFalT maana N hO.yah xao~ AVtna krnaoo yaaogya hO. 

yaid irisaPT pomaoMT FlaOga (Y) hO tao yah xao~ SaUnya AaOr AsaMcaalana yaaogya hO. 

vaaoiTD / caaja- FlaOga yah vaOkilpk xao~ hO. 

yah dSaa-ta hO ik saI Aar saI vaoiTD (V) Aqavaa caaja-D (C) ko ilae hO Aqavaa iksaI ko ilae nahI (N) hO. 

ela Aao vaI ]plabQa hO. iDFalT maana V hO.yah xao~ AVtna yaaogya hO. 

yaid irisaT pomaoMT FlaOga (Y) hO tao yah xao~ SaUnya AaOr AsaMcaalana yaaogya hO.

Sub major Head This field is optional. 




It represents the sub major head under the Major Head for the 

corresponding CRC. 


112 

Minor Head This field is optional. 





Scheme Type This field is optional. 





Group Subhead This field is optional. 


The length of the field is of 1 character. 


It represents the Group sub Head . 


Sub head This field is optional. 




It represents the Sub head type . 


Sub Head Description This field is optional. 

It is mandatory if Sub head is entered. 

This is a character field. 


Alias Sub head This field is optional. 

It is mandatory if sub head is entered ;. 

This is a character field. 

This field is updatable. 

Receipt/Payment flag This field is optional . 

It indicates whether the CRC is for Receipt (Y) or Payment (N ) 

LOV is available. The default value is N. 

This field is updatable. This field will also check if the flag 

maintained and the Major head entered are in sync. 

Recovery flag This field is optional . 

It indicates whether the CRC is for Deduct recovery (R) or not (N ) 



Plan /Non Plan flag This field is optional . 

It indicates whether the CRC is for Plan (P) or Non Plan (N ) or 

None (X) 



This field is null and non –navigable if Receipt/payment flag is Y 

Voted / Charged flag This field is optional . 

It indicates whether the CRC is for Voted (V) or Charged (C ) or 

None (N) 

LOV is available. The default value is V. 


This field is null and non –navigable if Receipt/payment flag is Y.



vaI ela saI maonyaU KaolaoM 



kàsa rofroMsa kaoD kao caunao 


AalT +ema +ena +ef maonyaU tk phu^Mcanao kI "kI" hO. 


[sa skÌna ko maaQyama sao ` p`yaao@ta tailaka maoM AakDaoM kao pìvaYT kr sakta hO. ivaSaoYa taOr sao "]pSaIYa-" xao~ maoM AaMkDo jaaoD,to samaya inamnailaiKt fîmalaI knsaoPT kao samaJanaa 

caaihe - 

113 

fîmalaI knsaoPT : maharaYT/ bajaT maoM AMkIya kaoD kI ]plabQata na haonao ko karNa prntu Aaz AMk ko kà^sa rofroMsa kaoD ko 5 vao, 6 vao tqaa 7 vao AMkaoM kao ]pSaIYa- kaoD ko 

$p maoM Apnaayaa gayaa hO. ivaiBanna p`kar ko vyaya hO jaOsao Plaana vaaoiTD, naa^na Plaana vaaoiTD, Plaana caaja-, naa^na Plaana caaja-, kTaOityaaM Plaana naa^na Plaana Aaid ijasako ilae Alaga 

sao saI Aar saI kao AabMaiTt ikyaa gayaa hO. iva%t laoKa irpaoT- kI ApoxaaAaoM ko Anausaar ]prao@t ]illaiKt p`kar ko vyayaaoM (Plaana, naa^na Plaana, vaaoiTD, caaja-D Aaid ) kao 

ek hI sqaana pr p`diSa-t ikyaa jaaegaa Aqaa-t\ ek hI pMi@t maoM. jaOsaa ik p`%yaok SaIYa- nao ivaiSaYT saI Aar saI kao pàPt kr ilayaa hO ek hI sqaana pr iva%t laoKa maoM AaMkDaoM 

ka p`dSa-na saMBava nahI qaa. AMkaoM kao ]na ko pa^cavaoo, Czo, saatvao k`ma ko Anausaar p`diSa-t ikyaa gayaa qaa. [sailae ek hI sqaana pr ivaiBanna p`kar ko Kcaao- kao p`diSa-t 

krnao ko ilae skÌma [na ivaiBanna p`kar ko SaIYaao- ko fîmalaI knasaOPT kao p`stut ikyaa gayaa hO. 

inamnailaiKt 10 EaoiNayaaoM kI fOimalaI maoM sao ek hOD Aa^f id fOimalaI kao ]sa SaIYa- (saI Aar saI) ko pa^cavaoo, Czo, tqaa saatvao AMk kao AabaMiTt krnao ko ilae fOimalaI ko 

Anya saBaI 9 sadsyaaoM kao caunaa jaata hO. 

1 Plaana vaaoiTD 

2 naa^na Plaana vaaoiTD 

3 naa^na Plaana caaja- 

4 Plaana caaja- 

5 irkvarI - naa^na Plaana vaaoiTD 

6 irkvarI - Plaana 

7 irkvarI - Plaana caaja-D 

8 irkvarI - naa^na Plaana caaja-D 

9 irisaT 

10 irfND irisaT 

yaid bajaT maoM 1 nambar ]plabQa nahI hO tao hOD Aa^f id fOimalaI 2 nambar bana jaaegaa AaOr yaid 1 tqaa 2 bajaT maoM ]plabQa nahIM hO tao nambar 3 fOimalaI hOD haogaa AaOr [saI 

p`kar ]prao@t k`ma maoM calata rhogaa. saI Aar saI skÌna maoM ]pSaIYa- kaoD kao AaMbaiTt krto samaya ]prao@t pìk`yaa kao Apnaayaa jaanaa caaihe. 

[sailae yaVip 9 fOimalaI maoMbar kI saI Aar saI Alaga hO prMtu fîmalaI hOD ka ]pSaIYa- kaoD (saI Aar saI ka AMk 5 vaa, 6 vaa, evaM 7 vaaM) samaana rhogaa. ]saI 

]pSaIYa- kaoD ko AabaMTna ko karNa iva%t laoKa ko AaMkDoM ek hI sqaana pr p`diSa-t haoMgao. 

@vaorI kOsao kroM 

fa^ma- mao p`vaoSa krnao pr ` @vaorI maaoD maoM jaae (kI F7) . @vaorI krnao (kI F8)pr ]plabQa saBaI irkaD- p`diSa-t hao jaaegaa. p`yaao@ta iksaI BaI xao~ mao @vaorI kr sakta hO tqaa 

kuC Satao- ko saaqa irkaD- kao p`diSa-t kr sakta hO. 

pirvat-na kOsao kroM 

p`yaao@ta kovala eilayaasa ]pSaIYa- tqaa caar FlaOga maoM pirvat-na kr sakta hO. 

kOsao imaTaeM 

p`yaao@ta [sa skÌna sao irkaD- kao imaTa sakta hO. [sa skÌna maoM imaTanao kI Anaumait hO. 

iTPpNaI 

[sa skÌna ka saI Aar saI kao ga`hNa krnao ko ilae p`yaaoga ikyaa jaa sakta hO. 

saI Aar saI k`maSa: tailaka maoM ga`hNa krnao sao phlao mau#ya SaIYa- , ]p mau#ya SaIYa-, laGau SaIYa- tqaa skIma kao ga`hNa krnaa caaihe. 

saMpUNa- irkaD- kao ]saI p`kar ko maaOjaUda irkaD- ko pìt vaOQa haogaa.

How to use 

How to invoke 

Open VLC Menu 


Go to General. 

Select Cross Reference Code. 


The menu Access Key is ALT+M+N+F. 

How to Add 

113 

Through this screen, User is able to insert data into the table(s). At the time of adding the data especially in ‘sub 

Head’ field the following family concept should be considered – 

Family concept :-Due to non – availability of numeric codes in Maharashtra Budget but availability of unique 8 digit 

Cross Reference Code, the 5 th ,6 th and 7 th digits of the 8 digit Cross reference Code have been adopted as a sub 

Head code. There are various types of expenditure viz. Plan voted, Non-plan voted, Plan Charged, Non Plan 

Charged, Recoveries – Plan, Non Plan etc for which separate CRC is allotted. As per the requirement of Finance 

Accounts Report all the above mentioned types of expenditure (i.e. Plan, Non Plan, Voted, Charged etc) are to be 

exhibited at one place i.e. in one row. As every head has got unique CRC, the exhibition of figures in finance 

Accounts at one place was not possible. The figures were exhibited as per their sequence of 5 th , 6 th and 7 th digit. 

Therefore to show the various types of expenditure of one head (Scheme) at one place, the family concept of these 

various heads has been introduced. 

In the family of following 10 categories one head of the family is selected to allot 5 th , 6 th and 7 th digit of that 

head (CRC) to all other 9 family members. 

1. Plan voted 

2. Non Plan Voted 

3. Non Plan Charged 

4. Plan Charged 

5. Recovery – Non Plan Voted 

6. Recovery – Plan Voted 

7. Recovery – Plan Charged 

8. Recovery – Non Plan Charged 

9. Receipt 

10. Refund Receipts. 

If No.1 is not available in budget, No.2 will become a head of the family, if no. 1 & 2 are not available in 

budget, No.3 will be a family head and so on in the above serial order. While allotting sub head code in CRC screen, 

the above procedure should be followed. 

Thus though the CRC of 9 family members are different the sub head code (5 th , 6 th and 7 th digit of CRC) of 

family head will be the same. Due to allotment of this same sub head code the Finance Accounts figure will be 

exhibited at one place. 

How to Query 

Upon entering the form, change to Query mode (key F7). On executing the Query (Key F8), all records entered so far are 

displayed. The user can query on any field and get the records display depends on condition. 

How to Modify 

User can modify only Alias Sub head and the four flags. 

How to Delete 

User can delete records from this screen. Deletion is allowed in this screen. 

Remarks 

This screen can be used for Capturing CRC. 

The Major Head, Sub Major Head, Minor Head and Scheme Should be captured before capturing CRC in their 

respective tables 

The entire record will be validated against the existence of a similar record

11 ,, Plaana bajaT ilaMkoja 

114 

[sa skÌna ka yaaojanaa bajaT saMmaolana kao ga`hNa krnao ko ilae p`yaaoga ikyaa jaata hO. yaaojanaa kao [sa maaQyama sao vagaI-krNa sao jaaoDa jaa sakta hO. 

]_oSya 

[sa skÌna ka vagaI-krNa ko saaqa yaaojanaa kao jaaoDnao ko ilae p`yaaoga ikyaa jaata hO. 

saMBaavaI pirsaMpi

11. Plan Budget Linkages 

114 

This screen is used to capture plan budget linkages. The schemes can be linked to classifications through this screen. 

Purpose 

This screen is used to link the schemes with the classifications. 


Classifications should be available in master. 

Screen Layout 


Scheme Details 


Link Id 

This field is mandatory. 




This represents the id of the codification of the linkage. 

Link Description This field is display only. 



The description of the Link Id as defined during setup will be displayed. 

Year This field is mandatory. 




This field represents the year for which the linkage is being defined. 

Scheme Code This field is mandatory. 


This represents the scheme code. This should be according to the 

codification defined during setup. A scheme can be linked to a 

classification only when the scheme is entered upto the last level.

115 

skIma iDisk`p\Sana yah Ainavaaya- xao~ hO. 



yah pìvaYT str pr yaaojanaa ko ivavarNa kao dSaa-ta hO. 

@laaisaifkoSana 

@laaisaifkoSana (puSa baTna) [sa baTna kao dbaanao pr "isalao@T @laaisaifkoSana" skÌna idKa[- dogaa. ]sa skÌna pr @vaorI krnao pr 

]sa vaYa- ka bajaTIya vagaI-krNa p`diSa-t hao jaaegaa. ]namaMo sao ek irkaD- kao caunaa jaanaa caaihe tqaa 

"knfma-" baTna kao dbaayaa jaata hO. "knfma-" baTna kao dbaanao pr ek puiYT saMbaMQaI caotavanaI p`diSa-t 

hao jaaegaI. ]sa caotavanaI maoM "OK" dbaanao pr maUla skÌna p`diSa-t haogaI. 




maasTr maa^DyaUla kao naoivagaoT kroM 

Plaana bajaT ilaMkoja kao saik`ya kroM 


AalT +ema +ena +pI maonyaU tk phu^Mcanao kI "kI" hO. 


yaaojanaa ivavarNa : yaha^ yaaojanaa ivavarNa kao pìvaYT ikyaa jaa sakta hO. yaid yaaojanaa kaoD A/01/10/D/01 hO tao yah A0110D01 ko $p maMo pìvaYT ikyaa jaanaa caaihe. 

yaid skIma kaoD kao Aintma str tk pìvaYT nahIM ikyaa gayaa hO tao [sao vagaI-krNa ko saaqa jaaoDa nahIM jaa sakta. skIma kaoD kao ga`hNa krnao ko ilae inamnailaiKt kar-vaa[- kI jaatI 

hO. 

carNa I skIma kaoD kao pàPt krnaa 

k ilaMk Aa[- DI 1 - tIna strIya yaaojanaa kao ikèT krnaa 

K ilaMk Aa[- DI 2 - caar strIya yaaojaanaa ikeT krnaa 

ga vaYa- 1998 99 - laoKa vaYa- 

Ga tIna strIya p`NaalaI ko ilae skIma kaoD : 

CRHB_ - kRiYa ]pja (MmaUla irkaD-) 

CRHB _ ST - kRiYa ]pja - rajya yaaojanaa (Mcaa[lD irkaD-) 

CRHB _ ST_ DI - kRiYa ]pja - rajya yaaojanaa - isp`MkilaMga iD/p [irgaoSana (Mcaa[lD irkaD-) 

D, caar strIya p`NaalaI ko ilae skIma kaoD : 

CR_ - kRiYa ]pja (MmaUla irkaD-) 

CR _ DA - kRiYa ]pja - inado-Sana evaM p`Saasana (Mcaa[lD irkaD-) 

CR _ DA _S - kRiYa ]pja - inado-Sana evaM p`Saasana - rajya yaaojanaa (Mcaa[lD irkaD-) 

CR _ DA _ S _DA - kRiYa ]pja - inado-Sana evaM p`Saasana - rajya yaaojanaa - kRiYa inadoSaalaya (Mcaa[lD irkaD-) 

carNa II kà^sa rofroMsa kaoD ko AaQaar pr yaaojanaa sao saMbaMiQat vagaI-krNa kI phcaana (kà^sa rofroMsa kaoD maasTr maoM phlao hI sao pìvaYT) Plaana ilaMk bajaT ko vagaI-krNa tailaka maoM 

pàPt Aa^kDaoM ka ivavarNa inamnailaiKt hO. 

eiba`vaoSana 

yaIAr 

gaànT nambar 

maojar hOD 


maa[nar hOD 

gaùp saba hOD 

pàojao@T /skIma 

saba hOD 

eilayaasa saba hOD 

iDTolD hOD 

saba iDTolD / Aaobaja@T hOD 

Plaana /vaaoiTD 

naa^na Plaana /vaaoiTD 

Plaana /caaja-D 

naa^na Plaana / caaja-D

Scheme Description This field is mandatory. 



This represents the description of the scheme at the level entered. 


Classification (Push Button) When this button is pressed, ‘Select Classification’ screen will be shown. 

On querying in that screen, all the budgeted classifications of that year 

will be displayed. One of records should be selected and the ‘Confirm’ 

button is to be pressed. On pressing the ‘Confirm’ button, a confirmation 

alert will be displayed. On pressing ‘Ok’, in the alert , the original screen 

will be shown. 

How to use 


Open Menu 

Navigate to ‘Master Module’ 

Navigate to ‘General’. 

Invoke ‘Plan Budget Linkages’. 

The required screen will be displayed. 

Menu access key is ALT+M+N+P. 

b. How to Add 

115 

Scheme Details: Here the scheme details can be entered. If a scheme code is A/01/10/D/01, it should be entered as 

A0110D01. If the scheme code is not entered till the last level, it can not be linked with a classification. The steps to 

capture the Scheme Code are given below. 

Step –I :- Capturing of scheme code. 

a. Link id: 1 - to create three tier scheme 

b. Link id: 2 - to create four tier scheme 

c. Year : 1998-99 - Accounting year 

d. Scheme Code for 3 tier system: 

CRHB_ - Crop Husbandry(Parent Record) 

CRHB_ST_ - Crop Husbandry – State Plan (Child record) 

CRHB_ST_DI - Crop Husbandry – State Plan – Sprinkling Drip Irrigation (Child Record) 

e. Scheme Code for 4 tier system: 

CR_ - Crop Husbandry(Parent Record) 

CR_DA_ - Crop Husbandry – Direction and Administration (Child record) 

CR_DA_S_ - Crop Husbandry – Direction and Administration –State Plan (Child record) 

CR_DA_S_DA_ - Crop Husbandry – Direction and Administration – State Plan – Directorate of 

Agriculture (Child record) 

Step –II :- Identification of the classification relating to the scheme, (on the basis of Cross Reference Code already 

data entered/captured in Cross Reference Code Master) in the classification table of the Plan Link 

Budget, detailed below : 

Abbreviation 

Year 

Grant No. 

Major Head 

Sub Major Head 

Minor Head 

Group sub Head 

Project/Scheme 

Sub Head 

Alias sub Head 

Detailed Head 

Sub Detailed/Object Head 

Plan/Voted 

Non Plan/Voted 

Plan/charged 

Non Plan/charged

116 

carNa III "Confirm" baTna kao i@lak krnao pr vagaI-krNa ka yaaojanaa kaoD ko saaqa saMbaMw sqaaipt hao jaata hO. 

@laaisaifkoSana : vagaI-krNa kao skIma iDTolsa maoM pìvaYT yaaojanaa ko saaqa sambaw ikyaa jaa sakta hO. 

naaoT : bajaT Aaklana maoM (Mvha[T bauk) vagaI-krNa p`dSa-na ko saaqa yaaojanaa ka ilaMkoja rajya sarkar sao pàPt ikyaa jaaegaa (iva%t ivaBaaga) 


skIma AaOr vagaI-krNa ko baIca saMyaaojana kI @vaorI kI jaa saktI hO. 


yaid vaYa- kao baMd nahIM ikyaa gayaa hO tao p`yaao@ta yaaojanaa ko ivavarNa maoM pirvat-na kr sakta hO. nae vagaI-krNa kao pìvaYT yaaojanaa ko saaqa imalaayaa jaa sakta hO. 


irkaD- kao imaTanao ko ilae p`yaao@ta kao irka^D- ko @vaorI AvaSya krnaI caaihe, iDlaIT baTna kao dbaaeM AaOr ifr "saoba" baTna kao dbaaeM . irkaD- iDlaIT hao jaaegaa. 

(ca,) iTPpNaI 

sqaapna ko daOrana saBaI p`kar kI yaaojanaaAaoM ko ilae vagaI-krNa kao inaQaa-irt ikyaa jaanaa caaihe. 

12 , Anaudana ko Anausaar bajaT saar tOyaar krnaa 

[sa irpaoT- kao yah sa%yaapna krnao ko ilae tOyaar ikyaa jaata hO ik pàPt skÌna ko maaQyama sao pìvaYT bajaT zIk hO Aqavaa nahIM. [sa irpaoT- ko maaQyama sao DaTa eMT/I maoM ASauiW kI 

phcaana kI jaa saktI hO ifr ]sao vahaM sauQaara jaa sakta hO. 

]_oSya 

p`yaao@ta [sa irpaoT- kao maUla tqaa AnaupUrk ivavarNa ka yah sa%yaapna krnao ko turMt baad tOyaar krta hO ik bajaT ]plabQa AaMkDaoM ko Anausaar ]icat $p sao ga`hNa ikyaa gayaa hO 

Aqavaa nahIM. 

saMBaavaI pirsaMpi

Step –III :- The click of the button ‘Confirm’ establishes link of the classification with the scheme code. 

Classification : The classifications can be associated with the scheme entered in the Scheme Details. 

116 

NOTE :- The linkage of Schemes with the Classification exhibition in Budget estimates (White Book) is to be 

obtained from State Government (Finance Department) 


The linkages between schemes and classifications can be queried. 


The user can modify the description of the schemes if the year is not closed. New classifications can be associated with 

the entered scheme. 


To delete a record, the user must query the record, press the delete button and then the save button. The record will then 

be deleted. 

f. Remarks 

The codification for all type of schemes should have been defined during setup. 

12. Generation of Grantwise budget summary 

This report is generated for verifying whether the budget entered through the capturing screen is correct or not. Through 

this report the data entry error can be identified and corrected then and there. 

Purpose 

The user generates this report immediately after the Original and supplementary is captured to verify whether the budget 

is properly captured as per the data available to them. 


The Budgets should have been captured before generating this report. 

Screen Layout

pOramaITr 

117 

AaMkDaoM ka p`kar maanaaoM kI saUcaI iDfalT Ainavaaya- / vaOkilpk 

DoisTnaoSana Ta[p Axar pÌvyaU, fa[-la, ip`MTr, skÌna, maola pÌvyaU Ainavaaya- 

DoisTnaoSana Ta[p Axar 

maaoD Axar kr@Tr, iDfalT, ibaT maOp kr@Tr Ainavaaya- 

ip`MT Ta[ma Axar ha^M , naa ha^M Ainavaaya- 

vaYa- itiqa vaaiYa-k p`gait maa^naITrIMga pOramaITr sao 

maanaaoM kI saUcaI 

bajaT Ta[p Axar bajaT tailaka sao ]plabQa 

vat-maana iva%tIya vaYa- Ainavaaya- 

maUla Ainavaaya- 

saPlaImaoMTrI nambar saM#yaa Ainavaaya- 

irpaoT- fIlD 

xao~ ka naama xao~ ivavarNa 

gaàMT nambar Anaudana tailaka ko 8 vaNa- kI Anaudana saM#yaa 

gaàMT iDisk`pSana pàPt Anaudana ko ilae Anaudana ivavarNa 

saO@Sana laoKaAaoM ko ivaiBanna Baaga caaho yah rovanyaU , 

p^MUjaI Aqavaa ?Na hO. 

TaoTla gaàMT yah maUla tqaa AnaupUrk Anaudana ka yaaoga hO. 

vaaoiTD Anaudana ka svaIkRt p`kar 

caaja-D Anaudana ka p`Baairt p`kar 


saik`ya kOsao kroM 

iTPpNaI 

maonyaU KaolaoM - vaI ela saI maa^DyaUla maMo jaae - maasTr maa^DyaUla kao Kaolao - janarla kao naoivagaoT kroM - janaroT gaàMT vaa[ja bajaT samair kao Kaolao 

AalT +ema +ena +baI maonyaU tk phuMcanao kI "kI" hO. 

vaOkilpk (Ainavaaya- hO yaid 

DOisTnaoSana Ta[p fa[la 

Aqavaa maola hO) 

yah irpaoT- bajaT saMga`hNa krnao vaalaI skÌna ko maaQyama sao pìvaYT bajaT kI puiYT ko p`yaaoga hotu bajaT saar tqaa Anaudana tailaka maoM ]plabQa AaMkDaoM sao tOyaar kI jaatI hO. 

------------------------------------------

Parameter 

Data type List of Values Default Mandatory / 

Optional 

Destination Type Character PREVIEW,FILE,PRINTER, 

SCREEN,MAIL 

PREVIEW Mandatory 

Destination Name Character Optional 

(Mandatory if 

Destination Type 

is FILE or MAIL) 

Mode Character CHARACTER, 

DEFAULT, 

BITMAP 

Report Fields 

Field Name Field Description 

117 

Grant Number The 8 character grant number from the grants table. 

Grant description The grant description for the grant picked up. 

Section The different section of accounts whether it is revenue, capital or debt. 

Total grant It is the sum of the Original and supplementary grant. 

Voted Voted type of grant. 

Charged Charged type of grant. 

How to use 

How to invoke 

Open Menu - Go to VLC Modules - Open Master Module - Navigate to General - Open Generate Grant wise Budget 

Summary 

The Menu Access Key is Alt +M+N+B 

Remarks 

This report is generated with the data available in the budget summary and the grants table for the use of the confirmation 

of the budget entered through the budget capturing screen. 

------------------------------------------ 

CHARACTER Mandatory 

Print Time Character Yes, No Yes Mandatory 

Year Date List of values from the Annual 

Progress monitoring 

parameters. 

Budget Type Character Available from Budgets Table 

Current financial 

Year 

Mandatory 

Original Mandatory 

Supplementary Number Number Mandatory

© 

savaa-iQakar saurixat 

mahalaoKakar (laoKa evaM hkdarI)-I maharaYT/, maubaM[- 

Accountant General (A&E)-I 

Maharashtra, Mumbai 

________________________________________________________________________ 

2008

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