Download This PDF! - e-Filing

kehakiman.gov.my

Download This PDF! - e-Filing

e-Filing :

An Introduction

An online submission solution for court documents in Malaysia


e-Filing Portal URL

efiling.kehakiman.gov.my


What is e-Filing?

- Submission & Retrieval of Court

Documents via the Internet

- 24 Hours a day

- Instantaneous, 24 Hour access to Cause

Lists for Selected Courts

- Payment for filing between 7am and

11pm


Why File Online?

- Possibility of Filing from Wherever you

are, whenever you want.

- Efficient & Cost Savings.

- Eliminate Missing Files.


Commencement Date

Pulau Pinang

Court Case Code Commencement Date

High Court 21NCVC,22NCVC,22ANCVC 1/6/2011

11A,11B,12A,12B,13,14,16,17,18,23NCVC,24,24A,25,26,27,28,29,33,34 1/7/2011

31,32 1/1/2012

36, 37, 38 2/4/2012

Lower Court 51-54, 56-58, 52A,76J, 71-74,76-78,72A,76J 1/6/2011

Court Case Code Commencement Date

High Court

21NCVC, 23NCVC

Ipoh

11A, 11B, 12A, 12B, 13, 14, 15, 16, 17, 18, 24, 24A, 24AF, 24F, 25, 25A, 26,

27, 28, 29, 31, 32, 33, 33A, 34, 36, 37, 38

1/3/2012

2/4/2012


Commencement Date

Kuala Lumpur

Court Case Code Commencement Date

High Court (Commercial)21NCC,22A,22IP,22NCC, 24NCC,25NCC, 26NCC, 27,28NCC

(Family) 21,24,25,33,33A,34

(Civil) 21NCVC, 22NCVC, 23NCVC, 24NCVC, 25NCVC,26NCVC

(Bankruptcy)29

Shah Alam

Court Case Code Commencement Date

High Court 21NCVC, 22ANCVC,22NCVC,23NCVC 1/7/2011

13,14,25,27,28,29,33,33A 1/8/2011

Lower Court 52,52A,72,72A 23/5/2011

51, 53,54,55,56,56J,57,58,71,73,7475,76,76J,77,78 1/6/2011

11A, 11B, 12A, 12B, 16, 17, 18, 24, 24A, 24AF, 24F, 25, 25A, 26, 31, 32,

34, 36, 37, 38

1/3/2011

(RKK)11A,11B,12A,12B,13,14,16,17,24,25 16/3/2011

(RKK)18 1/7/2011

(Civil) 31NCVC, 32NCVC 1/8/2011

Lower Court 51-58, 52A,56J, 71-78,72A,76J 1/3/2011

1/6/2012


Commencement Date

Johor Bahru

Court Case Code Commencement

Date

High Court 21NCVC, 22ANCVC,22NCVC,23NCVC 30/5/2011

Lower Court

Place of Justice (POJ)

Court Case Code Commencement Date

Federal Court BKA, 06 16/06/2011

01,02,03,04 16/06/2011

(with condition*)

Court of Appeal 01,02,03,04,08 16/06/2011

(with condition*)

*For further details, please refer to

http://portal.kehakiman.gov.my/sites/default/files/document3/NOTIS%20MAKLUMAN%20_e-filing_.pdf

11A,11B,12A,12B,13,14,16,17,24F,24A,24M,24C,24T,25,26,27,28,29,33U,33JP 15/6/2011

18,31,32 1/1/2012

36, 37, 38 2/4/2012

51-54, 56-58, 52A,56J, 71-74, 76-78,72A,76J 30/5/2011


What are the Changes?

- 2 Options of Filing:

Service Bureau

Online via the Internet

- All Cases Prior to the commencement

date(s) still filed at respective

Registration Counters manually


Filing via the

Service Bureau


Service Bureau Flow

Step 1:

Fill in Service

Request Form

(SRF) & Collect a

Queue Number

after the Details

in SRF have been

verified

Step 8:

Download &

Serve

Document

Step 2:

Pay for Service

Charge at

Payment Counter

Step 7:

Wait for e-

Mail

Notification

Step 3:

Hand Documents

(Hardcopy/ CD) to

Service Bureau

(SB) Clerk and

Collect SRN Slip

Step 6:

Make Payment By

Next Working Day

Step 4:

Wait for Case No

to be Ready

Step 5:

Collect Payment

Notice/ Invoice

from Counter

Note: Once you have collected the Payment Notice / Invoice, you can either proceed to

pay at the payment counter in court and submit the payment slip with the court

clerk or pay later via Online Payment through public services tab on the e-Filing

website.


Filing at Service Bureau

Physical File

Lawyer

- Remove staples

- Group according to case

- Group according to court

OR

Soft copy

- Group the documents by case

(all the documents belonging to same

case in one folder with each document

in its own PDF file)

- Each PDF file have no limit on file size

- Scanner setting:

i) black & white documents 300dpi

ii) color 100 dpi / 150 dpi (Grayscale)

iii) Scan content in OCR format

iv) PDF with version 1.3 and later


Step 1: SB Request Form

-This form is available at the

Service Bureau Counter and

eFiling Portal.

-To be completed by parties who

require scanning services to file

their documents.


Step 2: Service Charge

• From 1.1.2012, service charges for the usage of the service

bureau will apply.

• Those using the service bureau will be required to pay the

said service charges at any payment counter before

submitting their documents for scanning.

• Summary of the charges are as below:

1) High Court:

http://efiling.kehakiman.gov.my/eFiling/download/Lampiran_A.pdf

2) Lower Court :

http://efiling.kehakiman.gov.my/eFiling/download/Lampiran_B.pdf


Step 3: Hand documents to SB

Clerk – collect SRN Slip

-Lawyer / Agent will receive this slip after the documents to be filed

have been scanned by clerks at the Service Bureau

-This slip is required by the Lawyer / Agent when collecting the

Payment Notice from the clerk on duty to pay for the filing of the

documents submitted via the Service Bureau.


Step 4:

To Check Readiness of Payment Notice

With this SRN No, lawyer/ agent

may check whether the payment

notice is ready to be collected from

all QMS Kiosks


Step 5:

Collect

Payment

Notice/

Invoice

Once the payment notice is ready, Lawyer/ Agent will have to collect this Payment Notice

from the relevant clerk

Payment notice will state the amount to be paid for the said filing(s).

Taklimat Sistem e-Filing (dibawah Projek e-

Kehakiman)

This extraction code is needed

for the purposes of document

extraction


Step 6: Make Payment

• One can pay either at the payment counter

located at the respective courts or

• Online via public services portal

Step 1: Access to eFiling Portal

(efiling.kehakiman.gov.my)

Step 3: Select “Online Payment for

Submitted Documents via the Service

Bureau”

Step 2: Click “Public Services” tab


Step 8: Extraction of Document

• Once the documents have been scanned and

filing fees have been paid, parties will have to

wait for an email notification by the courts to

extract the said documents.

• Steps on how to extract documents are set

out in the next few slides.


To Extract Document

Step 4: Key in “Extraction Code”

which printed on Payment

Notice

Step 1: Access the eFiling Portal

(efiling.kehakiman.gov.my)

Step 2: Click “Public Services”

tab

Step 3: Click “Online Document

Extraction” function

This screen will be shown once

you click on “Online Document

Extraction”

Step 5: Key in a valid email

address Step 6: Click on “list” button


To Extract Document

This screen will appear for you

to save the document

Step 1: Click to download

document


Document Extraction - status

Status Actions to be taken

Pending payment:

-Lawyer has not paid

- Lawyer has paid but has not

updated payment status

Not Ready:

- Officer is processing the

document

-You can either bring along the original receipt to

the registry counter to update the payment status;

or

-Email the receipt and payment notice to

efshelpdesk@kehakiman.gov.my to request to

update payment status

-If the document filed is a draft, you should be

able to extract the document within 4 working

days from the date of filing. Please notify the

officer via email (efshelpdesk@kehakiman.gov.my

) by providing the case number and the type of

document filed if the draft is not available for

extraction.

-If the document is not a draft, you should be able

to extract the document within 7 working days

from the date of filing. Please notify the officer via

email (efshelpdesk@kehakiman.gov.my ) by

providing the case number and the type of

document filed if the draft is not available for

extraction.


Document Extraction

Status Action Can be taken

Ready:

- Document has been processed

by the officer and is ready to be

downloaded and to be served

Processed (Documents submitted

for records purposes only):

- Filing has been accepted, but

the document does not require a

return copy to be given to the

lawyer

- User can extract the document and serve it on

their opponent.

-for example letters to court etc

-In the event a document that has been processed

is supposed to be returned to the lawyer, kindly

email (efshelpdesk@kehakiman.gov.my )by

providing the case number and type of document

filed.


Online Filing Flow

Plaintiff

Initiates Case

Lawyer Files Case

via EFS & Makes

Payment

Lawyer Prints

& Serves

Documents


Filing online


How Do I Get Started?

1. Equipment Required to File Document Online

- PC with Windows XP or Higher

- Scanner (Optional)

- Printer (Optional)

- Mozilla Firefox/ Google Chrome (Free Download)

- JAVA 1.6.0_21 (Free Download)

- Adobe Acrobat Reader V. 8 or Higher (Free Download)

**Note : Please refer to http://efiling.kehakiman.gov.my/eFiling for more details


How Do I Get Started?

2. Register for Digital Certificates;

• Roaming ID (personal certificate),

• Organisation Certificate.

3. Register Account With e-Filing.

4. Apply for Online Banking Account.

5. Ensure JAVA Runtime is Installed.

6. Download & Install Digital Signature

Component from e-Filing Website.

7. Download & Install the EFS Component from

e-Filing Website.

**Note : Please refer to http://efiling.kehakiman.gov.my/eFiling for more details


Digital Certificates

Why Digital Certificates:

- Non-Repudiation

- Digital Signature Act

- Safeguard Lawyers

- All parties can authenticate originator

of document(s)

- Ensure Integrity of Information


E-Filing & Digital Certificates

2 Types:

- Personal Certificate/ Roaming ID

- Organisation Certificate

Note : Each firm will be required to have at the

minimum, one unit of roaming ID and one

organisation certificate


Personal Certificates

- To Prevent Tampering of Documents

- For Lawyers to Sign The Documents

- Only Selected Lawyers Need Them

- Used for Online Filing Only

- RM 40/ Lawyer/ Year


Applying for Personal Certs

- Online Registration at https://s3roaming.msctrustgate.com/ecourtroaming/roamingenrollnew.jsp

- Print 3 Copies of Registration Forms

- Documents needed are

> Registration form

> Photocopy of MyKAD

> Authorization Letter from Employer

> Sale Order Form

- E-mail to ecourt-support@msctrustgate.com or Fax to (603) 8319 1800

- After validation on your application, you will be getting email notification

- Make payment, mail or courier all documents and proof of payment to :

MSC TrustGate

Suite 2-9, Level 2, Block 4801,

CBD Perdana, Jalan Perdana,

63000 Cyberjaya, Selangor.


Organisation Certificates

- To Authenticate Submission/ Filing

from a particular Law Firm

- All Law Firms Who Wish To Do Online

e-Filing Will Need Them

- Comes With A Token

- RM 1,500/ Certificate/ 2 Years


Applying for Org Certs

- Download & print application form as provided on the e-Filing Website

under the Getting Started tab.

- Documents needed are

> Registration form

> Photocopy of MyKAD of Authorised Officer

> Authorization Letter from Employer

> Bar Council Letter

> Sale Order Form

- E-mail to ecourt-support@msctrustgate.com or Fax to (603) 8319 1800

- After validation on your application, you will be getting email notification

- Make payment, mail or courier all documents and proof of payment to :

MSC TrustGate

Suite 2-9, Level 2, Block 4801,

CBD Perdana, Jalan Perdana,

63000 Cyberjaya, Selangor.


Payment Options

Make payment through:

1)Cheque (payable to “MSC Trustgate.com Sdn. Bhd.”) and

mail to:

MSC TrustGate

Suite 2-9, Level 2, Block 4801,

CBD Perdana, Jalan Perdana,

63000 Cyberjaya, Selangor.

2) Bank-In (Account Number: CIMB 125 500 0059 8059

Provide Bank In Slip as Proof)

Note: Application will be processed within 5 working days once

payment has been made


REMINDER

After registering and obtaining the Org cert and Personal

Cert (Roaming ID):

1)Install the digital signature component from the

Website;

2)Register your organisation’s administrator on the e-

Filing Website; and

3) Apply for online banking account.

and the rest will be in accordance with the steps provided

for on the e-Filing website.


Online Filing - summary

Step 1: Scan Signed Documents.

Step 2: Log on to e-Filing at

http://efiling.kehakiman.gov.my.

Step 3: Select the Appropriate Menu Option

and Follow the On-screen

Instructions.

Step 4: Make Payment.

Step 5: Await Notification via e-Filing Inbox.


Type of Notifications (In Tray)

- Payment Acceptance (1 day)

- Filing Acceptance (Upon Payment

Acceptance)

- Filing Rejection (Depends on Court)

- Case Registered (Depends on Court)


Filing via the

internet


Lawyer – Submit new case

Select New Case submission


Lawyer – Submit new case

Select the respective

court you wish to file

in


Lawyer – Submit new case

Select the

appropriate

case code


Lawyer – Submit new case

Insert details of the party


Select type of

identity

Lawyer – Submit new case

Add law firm

information

Key in

respective

information


Lawyer – Submit new case

Filing fee will be

displayed

Select document type and attach

document

Select

document type

Select PDF

document from

PC for

submission


Lawyer – Submit new case

Browse a PDF file


Lawyer – Submit new case

Click on ‘Sign’ button

to begin digital

signing of PDF

document

System will

automatically notify

the user if the

document is not

digitally signed


Lawyer – Submit new case

Press ‘OK’ to sign

Provide your roaming

ID’s NRIC

Provide your security

PIN


Lawyer – Submit new case

Press ‘Add to Listing’

To add more than 1 document in

the case, repeat steps from slide

34 onwards


Lawyer – Submit new case

Validate your

submission


Lawyer – Submit new case

Add submission

into filing cart

Validate your

submission


Lawyer – Submit new case


Lawyer – Submit new case

Submission will be available in filing

cart

For more case repeat slide 29


Lawyer – Submit new case


Lawyer – Submit new case


Lawyer – Submit new case


Lawyer – Submit new case

Click to start making

payment


Lawyer – Submit new case

Plug-in the USB token of your

organisation certificate to your

PC/Notebook

Provide the security

PIN of your token


Lawyer – Submit new case

System will validate your security

token


Lawyer – Submit new case


Lawyer – Submit new case


Lawyer – Submit new case

Payment will be processed


Lawyer – Submit new case


Lawyer – Submit new case


Lawyer – Submit new case


Lawyer – Submit new case


Lawyer – Submit new case

Authorize the transaction by

authenticating yourself with your

internet banking credentials


Lawyer – Submit new case


Lawyer – Submit new case

Payment completed successfully


Lawyer – Submit new case

Print your receipt


Lawyer – Submit new case

Notification will be sent to your In-Tray under

your eFiling account to inform you that your

payment was successful


Lawyer – Submit new case

Option to reprint the official receipt is available

by clicking the print button as highlighted in red


Lawyer – Submit new case


Lawyer – Submit new case

To check on the status of the

document/Case


Lawyer – Submit new case

Extraction Code available here to

allow user to check their status

from the public service

webpage without having to log

in to their eFiling account

Key in/ select details

to filter the listing

Click on the filing to

view details


Lawyer – Submit new case

The document status

is shown here


Prepare PDF

Lawyer – Submitting documents for

Submit

Document (s)

Upload

Document (s)

New Existing Case Case

Select

Key in Case Number Key in

Case Code

Case Detail

Verify

Details

Select

Document Type

Digitally Sign

Document


One can digitally sign a document

either:

-During the process of filing the

document; or

How to Digitally Sign Document

-Via the Public Service page


How to Digitally Sign a Document

During Filing of Document


During Filing of Document

System will notify if

the document is not

digitally signed

Click on ‘Sign’ button

to begin digital

signing of PDF

document


During Filing of Document

Press ‘OK’ to sign

Provide your roaming

ID’s NRIC

Provide your security

PIN


During Filing of Document

Document that has already been digitally signed

will have a ‘SIG’ file with same file name

SIG file


How to Digitally Sign a Document

Via Public Service page


Public Service


Press ‘OK’ to sign

Public Service

Provide your roaming

ID’s NRIC

Provide your security

PIN


Public Service


Public Service

Documents that have been digitally signed will

have a ‘SIG’ file with same file name

SIG file


- Via e-Filing Account

- Without logging in to e-Filing

Account

Check Filing Status


Check Filing Status

Via e-Filing Account


Via e-Filing Account

Login and check the Message in In Tray


Via e-Filing Account

Click on ‘Filing’ > ‘Submit Filing

Click on ‘Filing History’


Via e-Filing Account

Key in Filing reference No

Click here to filter the record

Extraction code is available here


Via e-Filing Account

Extraction code is available here

Status of the documents is

available here


Check Filing Status

Without logging in to

e-Filing Account


Without login to e-Filing Account

Click on ‘Public Services’

Access the e-Filing Portal

Click on ‘Online Document Extraction’


Without login to e-Filing Account

Key in Extraction Code

Key in e-mail address

Click on ‘List’ button


Without login to e-Filing Account

Documents belong to the same filing

will be listed

Status of the document will be

shown here


FAQ


Questions & Answers


Contact

Tel : 03 – 6209 4234

Email: efshelpdesk@kehakiman.gov.my

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