professional services contract - khadra international dance theatre

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File IDNumber
Introduction Date
08-3118
·3 - IL -0"T
Enactment Number
Enactment Date
~emo"G
From ir
Board Meeting Date
Subject
Action Requested
Background
A one paragraph
explanation of why
the consultant's
services are needed.
Discussion
One paragraph
summary of the
scope of work.
Recommendation
Fiscal Impact
Attachments
www.ousd.k12.ca.us
Board of Education
nt
~ OAKLAND UNIFIED
~ SCHOOL DISTRICT
every student. every classroom. every day,
Professional Services Contract - Khadra International Dance Theatre
(contractor) . Joaquin Miller Elementary School (site/department)
Approval of professional services contract between Oakland Unified School
District and Khadra International Dance Theatre. Services to be primarily
provided to Joaquin Miller Elementary School for the period of January 15.
2009 through June 12. 2009.
Consultant services are needed to expose students to performing arts,
specifically culturally dance to allow students to learn about various cultures
around the world.
Consultant will provide technical assistance and tutor students in dance 8:
theatre arts. Consultant will work with teachers and students to integrate arts
education.
Approval of professional services contract between Oakland Unified School
District and Khadra International Dance Theatre. Services to be primarily
provided to Joaquin Miller Elementary School for the period of January 15.
2009 through June 12. 2009.
Funding source General Purpose not to exceed $7.600.00
• Professional Services Contract including scope of work
• Fingerprint/Background Check Certification
• Insurance Certification
• TB screening documentation
• Statement of qualifications

AMENDMENT NO. 1 TO
PROFESSIONAL SERVICES CONTRACT
This Amendment is entered into between the Oakland Unified School District (QUSD) and _B_ro_o_k_e_B:..y_rn_e
__ --' _
Joaquin Miller Elementary School (CONTRACTOR).OUSDenteredinto an Agreementwith
CONTRACTOR for services on July 2 , 20~, and the parties agree to amend that Agreement as follows:
1. Services: El The scope of work is unchanged. 0 The scope of work has changed.
If scope of work changed: Provide brief description of revised scope of work including description of expected final results,
such as services, materials, products, and/or reports; attach additional pages as necessary. Attach revised scope of work.
The CONTRACTOR agrees to provide the following amended services:
I I
2. Terms (duration): D The term of the contract is unchanged. [2] The term of the contract has changed.
If term is changed: The contract term is extended by an additional 6 months
(days/weeks/months), and the amended expiration date is June 12 ,2009
3. Compensation: D The contract price is unchanged. o The contract price has changed.
If the compensation is changed:
The contract price is amended by
[{] Increase of $3800.00 to original contract amount
o Decrease of $ to original contract amount
and the new contract total is seventy six dollars ($ 7,600.00 )
4. Remaining Provisions: All other provisions of the Agreement, and prior Amendment(s) if any, shall remain
unchanged and in fui! force and effect as originally stated.
5. Amendment History:
[(] There are no previous amendments to this Amendment. D This contract has previously been amended as follows:
No. Date General Description of Reason for Amendment
$
$
$
Amount of
Increase (Decrease)
6. Approval: This Agreement is not effective and no payment shall be made to Contractor until it is approved. Approval requires
signature by the Board of Education or State Administrator (or designee).
Khadra International Dance Theatre
State Administrator Date
President I
Board of Education
Secretary,
Board of Education
Date
Date
cBiiar.d:MCil:liJSiii'l;eoIsllithie'F.ile:liifO'!::c·:':::·"-::"·
Fiie 10Number rh

EXHIBIT A- SCOPE OF WORK
Instructions: Describe: (1) the exact nature of the services that will be performed under this contract; (2) any deliverables to be
produced by the contractor and any delivery schedule; and, (3) the goals of this contract. Be specific in the description so that all
parties have a clear understanding of the expectations of 1Mlrk to be completed. Check the box at the bottom of the Services
paragraph in the Contract to indicate an "Exhibit A" is attached.
Contractor Name: khlJitn' JIikcnahonu herr I, Thwre..-
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PROFESSIONAL SERVICES CONTRACT
AMENDMENT ROUTING FORM
Basic Directions
Services beyond the original contract cannot be provided until the amendment has been fully approved and the Purchase
Order amount has been increased by Procurement.
1. Contractor and OUSD contract originator reach agreement on modification to original contract.
2. Contractor and OUSD contract originator complete amendment together. Please insert the amendment number (Le.
if this is the first amendment enter "1/ second enter "2/ etc.) at the top of the amendment.
3. If contract total amount has increased, OUSD contract originator creates new requisition with the original PO
number referenced in the item description.
4. OUSD contract ori9i~ator submits amendment packet for approval within two weeks of creating the requisition
When the contract amendment is approved Procurement will add additional funds to the original Purchase Order.
,
Attachment [{]Contract amendment packet including Board Memo and amendment form
Checklist DScope of work, if changed
[{]Copy of original contract
Dlf amendment increases contract total for independent consultant over $50,000 include proof of insurance
Dlf additional consultants will be working on site, attach agency letter verifying additional consultants have
met the Finaercrintina/Backaround Investiaation and have a neaative tuberculosis status.
Contractor Name Khadra International Dance Theatre A enc 's Contact
OUSO Vendor 10 # 1001001 Titie Director
Street Address 5809 Mission Street City San Francisco 94112
Telephone 1415-601-0255
Email potamaki@aol.com
Compensation and Terms - Must be within the OUSD Billing Guidelines
Original Contract Amount $ 3,800.00 Original PO Number P0901995
Amended Amount $ 3.800.00 New Requisition # R0902330
New Total Contract Amount $ 7,600.00
2. Signature
3.
4.
5.
Signature (if using multiple restricted resources)
Signature
Signature
Legal Required if not usin
Procurement Date Received
A999069.P001 Rev. 7131/08 THIS FORM IS NOT A CONTRACT
Date Approved
Date Approved
PO Number

PURCHASEORDER
OAKLAND UNIFIED SCHOOL DISTRICT
PURCHASING DEPARTMENT
900 HIGH STREET OAKLAND, CALIFORNIA94601
FAX: (510) 879-1857
ORDER MUST BE RECEIVED IN OAKLAND USD WAREHOUSEBY
06/30/09 ,OR ORDER WILL BE RETURNEDTO VENDORAT
VENDOR'S EXPENSE
• SHOW PURCHA.SE OROE:R NUMBER AND ITEM NUMBER ON ALL CORRESPONDENCE, INVOICES, At,iO PACKAGES,
• ALL GOODS AND SERVICES MUST BE AS SPECIFIED. DO NOT SUBSTITUTE.
• MAIL INVOICE IN DUPLICATE TO: OAKLAND UNIFIED SCHOOL DISTRICT
VENDOR:
ACCOUNTS PAYABLE
1025-2NDAVENUe
OAKLAND CA 94606
SHIP TO:
Item
No.
1001001
KHADRA INTERNATIONAL INC
DANCE THEATRE
5809 MISSION STREET
SAN FRANCISCO CA 94112
M1 (415) 337-2914
Quantity
001 3,800 EA
Unit
Description of Articles or Services
Del
Dare
Consultant contract with Khadra
International Dance Theatre to provide
school teachers with technical advice,
dnace instruction, and costuming ideas
inlearning dances representing various·
cultural themes.
NOTICE TO VENDORS:
Vendor agrees, by supplying the producl(s) andlor seMce(s) requested in this purchase
order, to defend, Indemnify and hold harmless the District, Its Board of Education. officers,
employees, agents from an.y and aI/losses or injuries, however caused, resulting from any
defects in, or aelivery of, the product(s) supplied, or negligence in providing tha service(s).
AFFIRMATIVE ACTION:
The seller shall not discriminate a~ainst any employee or applicant for employment
because of race, creed, sex, non-rmpairiog handicap, color, or national origin and shall
insure compliance wnh all provisions of EXecutiveOrder No. 11246 (as amended by
Execuliye.9~~er.No. 11~7':». Failu.~eto comply si1a'!be considered cause for not
r#;I::~t~:;lijll#;jI!"
R0900579
PAYMENTCANNOTBEGUARANTEEDIFSHIPPEDTOADDRESS
OTHERTHANBELOW.FORPROMPTPAYEMENT,ITEMSON
INVOICE MUST BE IN SAME SEQUENCE AS ITEMS ON PURCHASE
JOAQUIN MILLER ELEMENTARY SCHOOL
5525 ASCOT DRIVE
OAKLllND CA 94611
PHONE: (510) 879-1420
FAX: (510) 879-1429
SITE CONTACT: JOHNSON.. SHAUNA
tlid
___________ Quo'e# _
Buyer Phone#: (510)
"
.-1 /,:Xh' ;,/'
~'-',. -'" -- / ~.Jj '-"LA:.,"-
Unit Price
NETTOTAL ....
Tow Price
1.00 3,800.00
3,800.00
Buyer Name: PROCUREMENT MGR. TONIE IRVING
879-8375
DIRECTOR OR DESIGNEE OF PURCHASING'
l ,lS£P 1 7 2008
~::l .. -C(''':f /\-~~~5,~.~-.,
DATE

PROCUREMENT & DISTRIBUTION SERVICES
Dear Khadra International Inc,
Professional Services Contract Approval Letter
In regards to: Consultant Work in the Oakland District for the Current Fiscal School Year
~ OAKLAND UNIFIED
~ SCHOOL DISTRICT
expect Success
every student, every classroom. every day.
Sep.19,08
Your request to work in the Oakland Unified School District as a Consultant for the 2008- 2009
Fiscal School Year has been approved. Accordingly, you have provided all required information;
therefore, you are now cleared to begin consultant services at:
Name of school site / central office (service area): Joaquin Miller Elementary School
Work to begin: 07/02/2008
Work to end: 12/10/2009
Please contact the site administrator to arrange a start date as indicated in your contract.
Thank you for agreeing to provide services for the students of Oakland. The Procurement &
Distribution Office looks forward to working with you this school year. Please do not hesitate to
contact us at (510) 879-8373 if you and/or your company are unable to execute this contract.
TI - Procurement Manager
RB - Contract Buyer
cc: Originator and / or Site Administrator
Consultant Clearance Letter
Sincerely,
fJo.vt~tJr
900 High Street. Oakland, CA 94601-4405 510.879.8373 • 510.879.1857 (I)
www.ousd.k12.ca.us

Oakland Unified School District
Purchase Requisition Copy
FUJ{CI lASt REQLJSITION COPY
VENDOR ADDRESS:
KHADRA INTERNATIONAL,
DANCE THEATRE
5809 MISSION STREET
SAN FRANCISCO, CA 94112
SHIP TO:
CONTACT:
1001001 ORGANIZATION NAME:
REQUEST NO.: R0902330
DATE: 10117/2008
EST. DELIVERY 10117/2008
END USE:
BID NUMBER:
PO TYPE: CONTRACT
It m N • Ot Untt Desert tlon Or Kev Unit Prfce Chars ..c Tax Tntal
0001 3,800 EA PO#901995-CONTRACT AMENDMENT
to increase the PO from
$3800.00 to $7600.00. Contractor will
work from 7/2/08-6/12/09. Khadra will
provide teachers and students with
support technical advice and costuming
ideas in learning ntemational/cultural
dances representing countries around
the world. Khadra will work in
sessions with teachers by grade level &
will conclude with a recital.
1421110101 5825 1.00 0,00 0.00 3,800.00
PURCHASE REQUISITION TOTAL 3,800.00 I

~~~~::
P6qOI~qS
The signature approval sheet is on the next page.
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;!!f~!1;d~~ ···.·.··#~fW¥!~~*'$~ ..~~~~~·9ijli~~.W~%~C

Oakland Unlfled School District
9QQ High Street, Oakland, Ca. 94601
EMPLOYEE I CONTRACTOR CLASSIFICATION CHECKLIST
The guidelines provided below will assist the Oakland Unified School District in determining whether the
individual(s) performing the services should be classified for federal, state and FICA tax purposes as an
employee of the District or as an independent contractor.
.
I. Relationship with the District
-
( ) y p y
B. Is it currently expected that the District will hire this individual(s) as an
employee immediately following the termination of these services?
C. During the 12 months prior. did the individual(s) work as an, employee of the
District?
v'
V
II. Individuals not covered under Section I
. Does the individual(s) provide the same or similar services to other entities or
to the general public as part of a trade or business?
B. ill the department provide the individual(s) with specific instructions regarding
performance of the required work as opposed to relying upon the individual's
expertise?
C. Services are performed for two or more different clients within a one year
period.
D. Does the individual(s) have all tools or equipment necessary to perform
services (inclUding computer)?
E. Income tax returns in the name of the business or business Schedule C were
filed in the previous year if the contractor performed services during the year.
F. Is the individual(s) allowed to set his/her own daily work schedule?
G. Services are carried out at a location separate from a District location?
H. Does individual(s) use Commercial advertising or business cards?
Prepared by: (Print PrincipaVAdminislralor Name) M4 tJ (70 IG?
Signed by: (PrincipaVAdministralorSignalure) -.il~~a~' 'D~te: 4 g; 07
Approval to process as a Contractor:
.\:Ok~~~~~'~'
~-"'-"/',(
!' ..t .)rf."
Procurement Office: ---""' .•"' .. _,=.,,,,-.'-1 ...., -,'_, '-,,~, ",-,.......c' z,__'! '_!·"""iJlattr:. _
YES
I
I
NO
,SEP l'l 2008

Oakland Unl'fied School District
900 High Street, Oakland, Ca. 94601
Contracts Approval Signature Routing Page
Steps: Please refer to the chart below for the correct order for processing and routing
signatures and approvals
School Site Contract Central Office Contract
1. Principal/ Oriainator 1. Oriqinator
2. NExO 2. Fiscal/ SA
3. Compliance (if applicable) 3. Compliance (if applicable)
4. Procurement & Distribution 4. Procurement & Distribution
~1Ei

· Oakland Unlfled School District
900 High Street, Oakland, Ca. 94601
OUSD ADMINISTRATOR I CONTRACTOR
CONFLICT OF INTEREST FORM
The Contractor shall abide by and be subject to all applicable OUSD policies, regulations,
statutes or other laws regarding conflict of interest. Contractor shall not hire any officer or
employee of the District to perform any service covered by this Agreement.
Contractor affirms to the best of his/her knowledge, there exists no actual or potential conflict of
interest between Contractor's family, business or financial interest and the services provided
under this Agreement, and in the event of change in either private interest or services under this
Agreement, any question regarding possible conflict of interest which may arise as a result of
such change will be brought to the District's attention in writing.
Contractor warrants that it has not directly or indirectly offered or given, and will not directly or
indirectly offer or give, to any employee, agent, or representative of the District any cash or noncash
gratuity or payment with view toward securing any business from the District or influencing
such person with respect to the conditions, or performance of any contracts with or orders from
the District, including without limitation this contract.
Any breach of this warranty shall be a material breach of each and every contract between the
District and the Contractor. Failure to comply with the provisions of this section shall constitute
grounds for immediate termination of this agreement, in addition to whatever other remedies the
District may have.
Contractor Signature --.-J£I-"''---l--'--'

OAKLAND UNIFIED SCHOOL DISTRICT
1025 Second Avenue, Oakland, CA 94606
PROFESSIONAL SERVICES CONTRACT I ~tre-
This Agreement is entered into between the Oakland Unffied School District (OUSD) and I4Jtldva fl'1t I '!7tlne.c (CONTRACTOR). OUSD is
authorized by Government Code Section 53060 to contract for the furnishing of special services and advice in financial. economic, accounting,
engineering, legal, and administrative matters with persons specially trained, experienced, and competent to perform such services.
CONTRACTOR is specially trained, experienced, 'and competent to provide such services. The parties agree as follows:
1. Services: CONTRACTOR agrees to provide the following services. (Provide full description of expected final results, such as services,
materials, produ~, rOd/or reports;attach additional pages as necessary.
tzL IV,1 VIde.- 11001 tic.4WV' btl .
OThe scope of work is attached as Exhl it A (incorporated by reference 0 the extent that it is subordinate to a
2. Terms: CONTRACTOR shall commence work on.2J ~20m The work shall be completed no later than I'J. t to 20"OC"'.
3. Compens~li~n' 0USO

Professional Services Contract
Page2of2
8. FingerprintinglTB Clearance: Education Code 45125.1 and 49406 require that employees of entities providing certain services to
school districts must have a tuberculosis clearance and be fingerprinted by the California Department of Justice for a criminal records
check, unless OUSD SG determines, in its sole discretion, that CONTRACTOR and/or its employees will have limited contact with pupils.
The fingerprint clearance is required every fiscal school year and the tubercolosis clearance is good for every 4 years.
a. OUSD Determination of Fingerprinting Requirement Application:
OUSD has considered the totality of the circumstances concerning the Project and has detennined that CONTRACTOR and
CONTRACTOR's employees are: (OUSD State Administrator (or her Designee) must initial one olthe following)
!XlCONTRACTOR is subject to the fingerprinting requirements of Education Code 45125.1 and/or 45125.2, and Paragraph B (below) is
~cable. .
UCONTRACTOR is NOT SUbject to the fingerprinting requirements of Education Code 45125.1 or 45125.2, and Paragraph C (below)
is applicable.
b. If OUSD detennines fingerprinting is required, CONTRACTOR expressly acknowledges that: (1) CONTRACTOR and all of its
employees or sub consultants (hereinafter collectively "employees') working on the school site must submit or have submitted fingerprints
in a manner authorized by the Department of Justice, together with the requisite fee as set forth in Education Code Section 45125.1; (2)
CONTRACTOR shall not permit any employee to come in contact with students until the Department of Justice has ascertained that the
employee has not been convicted of a serious or violent felony; (3) CONTRACTOR shall certify in writing to OUSD that none of its
employees who may come in contact with students have been convicted of a serious or violent felony; and (4) CONTRACTOR shall
provide to OUSD a list of names of its employees wIho may comein contact with students. If OUSD in its sale discretion, at any time during
the tenn of this Agreement, requests the removal of anyperson Working for CONTRACTOR, CONTRACTOR shall immediately remove
such person or persons from OUSD's site. The CONTRACTOR IS required to fulfill th~se requirements at its own expense.
c. Even if OUSD has determined that fingerprinting is not required, CONTRACTOR expressly acknowledges that the following conditions
shall apply to any work perfonned by CONTRACTOR and/or its employees on an OUSDsit¢: (1) CONTRACTOR and its employees shall
check in with the main office on site each day immediately upon arrival; (2) CONTRACTOR and its employees shall inform site office staff
of their proposed activities and location on the site; (3) once at such location, CONTRACTOR and its employees shall not change locations
without contacting the site office; (4) CONTRACTOR and lts employees shall not use student restroom facilities; and (5) if CONTRACTOR
and/or its employees find themselvesalone with a student, CONTRACTOR and its employees shallirnmedlately contact the site office and
request that a member of the OUSP staff be assigned to the work location.
9. Licenses and Permits: CONTRACTORshall obtain and keep in force all licenses, permits, and certificates necessary for the
performance of this Agreement
10. Assignment: The obligations of CONTRACTOR under this Agreement shall not be assigned by CONTRACTOR without the express
prior written consent of OUSD.
11. Non·Discrimination: CONTRJI(;TOR shall not engage in unlawful discrimination in the employm~nt of persons because of race, color,
national origin, age, ancestry, reli~,!~_~'sexmarital status, medical condition, or physical handicap.;",·'
12. Indemnification: CONTRAcTOR~greesto hold harmless, indemnify, and defend OUSD an~.~s officers, agents, and employees from
any and all claims or losses accruing,.Qf resulting 'from injury" damage, or death of any person-firm, or corporation in connection with the
performance of this Agreement CONTRACTOR also agrees to hold harmless. indemnify, ap~:defend OUSD and its officers, agents, and
employees from any and all claims or lossesincurred by any supplier, contractor, or subcontractor furnishing work, services, or materials to
CONTRACTOR in connection with the performance of this Agreement. This provision ~yrv.J\ies tennination of this Agreement.
13. Copyright: Any written product produced underihisAweement shall be theprop~!"tY of OUSD. OUSD shall have the right to secure a
copyright and the product may not be used, in any manri~r,wi\bout9U.§D's.~titten permission.
14. Waiver: No delay or omission by either party in exercising any right under this Agreement shall operate as a waiver of that or any other
right or prevent a similar subsequent act from constituting a violation of the Agreement.
15. Termination: OUSD may at any time terminate this Agreement upon written notice to CONTRACTOR. OUSD shall compensate
CONTRACTOR for services satisfactorily provided through the date of tennination. In addition, OUSD may terminate this Agreement for
cause should CONTRACTOR fail to perform any part of this Agreement. In the event of termination for cause, OUSD may secure the
required services from another contractor. If the cost to OUSD exceeds the cost of providing the services pursuant to this Agreement,
CONTRACTOR shall pay the additional cost.
16. Litigation: If any litigation is initiated to enforce or interpret this Agreement, the prevailing party shall be entitled to reasonable attorney's
fees and costs. This Agreement shall be perfonned in Oakland, CA and is governed by the laws of the State of California.
17. Completeness of Agreement: This Agreement constitutes the entire understanding of the parties and any changes shall be agreed to
in writing, There are no oral agreements regarding the SUbject of this Agreement not contained herein.
18. Approval: This Agreement is not effective and no payment shall be made to Contractor until ~ is approved. Approval requires signature
by the State Administrator (or her designee),
Oakland Unified School District:
B'
Dr. Kimberly Statham, Ph.D. - State Administrator
Date
7