Reports - Midwest Chapter MLA

Committee and the 2012 Midwest Chapter Annual Meeting promotion. In spite of tight economic times,
$19,540 was raised through exhibitor fees and sponsorships.
Technology costs were high, so the co-chairs were able to borrow many pieces of equipment from
conference planning members to cover more than half the needs. There was limited free wireless in
the hotel, but the committee was able to negotiate for some lower rates for vendors.
Prior to the meeting, the Publicity Committee developed the logo and used a Save the Date bookmark
with the invitation to Indianapolis at the 2010 Midwest Chapter meeting. The committee maintained the
conference website and sent announcements to newsletters, listservs, and library schools in the region.
Registration was handled primarily online through Acteva, although there were also 22 registrations by
mail and 10 on-site.
Attendance:
Full Conference Members (includes 7 late) 88
Full Conference Non-Members (includes 1 late) 2
Full Conference Students 6
One Day Members 9
One Day Non-Members 1
One Day Students 2
CE Only 5
SUBTOTAL PAID ATTENDANCE
Tech Forum & Other Speakers/Presenters not
otherwise registered (no charge)
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113
TOTAL (excluding vendors) 124
Vendors 28
TOTAL (including vendors) 152
Attendance at the meeting was considerably lower than anticipated. The original contract with the hotel
was for 350 room nights, and although that was reduced to 325, it was still about 125 room nights too
many. Since we did not reach the 90% fill-rate, we were forced to pay $8,800 in penalties.
The chapter’s auditor will prepare the official financial report for the conference. There is still some
revenue to be received from a refund by the NCAA and one Acteva check that is being reissued. It
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