Reports - Midwest Chapter MLA

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At the 2012 chapter conference, three Research Poster Awards will be awarded to presenters of exemplary poster presentations. The Professional Practice Committee will develop the criteria for these new monetary awards. Partnerships The Midwest Chapter offered a special reduced exhibitor fee to the Medical Library Association for the 2011 annual conference. The Annual Meetings Committee will be looking at is how to best accommodate the financial concerns of other non-profit exhibitors. The Midwest Chapter’s Representative to MLA Chapter Council, Bette Sydelko, is serving as the cochair of the Joint Section/Chapter Council Task Force on Programming for MLA ’13. Chapter Alternative Representative to MLA Chapter Council, Pam Rees, is the vice chair of Chapter Council and chairs the Majors/MLA Chapter Project Award Jury. MOTION This report is informational and requires no action by the Board of Directors. Respectfully submitted, October 17, 2011, Clare Leibfarth, Immediate Past President, Midwest Chapter/MLA Activities: Immediate Past President/Nominations and Election Committee Report Clare Leibfarth Facilitated changing of signatories on the chapter bank accounts at U.S. Bank. Advised when needed in resolution of chapter financial issues. Appointed the following chapter members to the 2012 Nominations and Election Committee: o Deborah Lauseng o Mary Markland o Mary K. Taylor 2012 Nominations and Election Committee Objectives: Choose method/software for electronic balloting. Identify candidates for 2013 officer openings. Publicize election information and publish candidate biographies. Conduct election of officers. Announce final election results by mid-August 2012. This report is informational only and requires no action by the Board. 4
Current Financial Statement President Elect Katherine Schilling No report. Treasurer/Finance Committee Report Amy Donahue The current Financial Statement for March 16, 2012 (attached) shows a beginning balance of $58,388.11 for all accounts and an ending balance of $49,803.00 for a net loss of $8,585.11. (Appendix 1) Audit Files for 2010 and 2011 were forwarded to Michelle Dixon, a professional accountant hired to perform the audits for these years. Michelle has worked with the MLA South Central Chapter for years and was contacted at the suggestion of Janna Lawrence. Although the physical files sent to Michelle for the audit were lost in the mail, a full audit was able to be completed using electronic files and the much appreciated help of various Chapter members who filled in the blanks. See attached final audit reports for 2010 and 2011. (Appendix 2 and Appendix 3) 2011 Annual Conference The 2011 Annual Conference unofficial statement showed a total income of $53,107.21 and total expenses of $53,999.28, for a total loss of $892.07. We are waiting on one more small refund check, and Barb Gushrowski will be checking the statement against her records once the ledger is closed. Accounts The signatory for the accounts was changed with the election of the new treasurer: both Amy Donahue and incoming President Janna Lawrence were added to the accounts at the end of 2011. Clare Leibfarth remains a signatory on all accounts. Savings accounts: we currently have both a money market account and a CD. The current interest rate for the money market account (as of March 16, 2011) is .01%. The current interest rate on the CD is 0.05% with an annual percentage yield of 0.05%. The CD will mature 6/11/2012. At the end of 2011, the Midwest Chapter added a credit card to its accounts. The treasurer has the physical card, which can be used to pay chapter invoices etc. The card’s limit is $12,500, and the account is currently set up to automatically pay the balance on the billing date. This can be reviewed and changed as needed, especially during the conference season, but in the meantime, it ensures that small balances do not carry over to charge interest. The credit card is a cash rewards account ($1 back for every $100 spent) – there is no longer a rewards program associated with the checking account. 5
Page 1 and 2: Midwest Chapter/MLA Spring Executiv
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Reports - Midwest Chapter MLA

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