CHS Officer Part-I - Central Industrial Security Force

No. E-15013/10/MO/2006/CS- Grt
To
All Sector IsG
All ZonaljRTC DIsG
All Commandant Res. Bn.
Directorate General
Central Industrial Security Force
(Ministry of Home Affairs)
13,CGO Complex,
Lodhi Road, New Delhi - 3
Dated: eXf May2011
Subject: Annual Performance Assessment Report (APAR) of Central
Health Service Officers for the year 2010-11.
Enclosed please find Ministry of Health and F.W. Govt. of India letter
No.A-28012/6/2011-CHS.Vdated 21.04.2011 on the above subject for
information and necessary action.
Director (Medical)
CISF HQrs, New Delhi.
CRt::t:4
Asstt Inspector General (Pers)

A.28012/6/2011-CHS.V
GOVERNMENT OF INDIA
MINISTRY OF HEALTH & F.W.
Nirman Bhavan, Ne\\' Delhi-II
Datecl

Submission of self- appraisal to
Reporting officer by officer to be
reported upon (where applicable).
Submission of report by reporting
officer to reviewing officer.
Report to be completed by
Reviewing Officer.
a) Disclosure to the officer reported upon
Where there is no accepting authority
b) Disclosure to the officer reported upon
Where there is accepting authority
Forwarding of representations alongwith
Comments of Reporting/Reviewing officel'
to the Competent authority (Ministry)
Disposal of representation by the competent
Authority.
Communication of the decision of the
Competent authority on the representation
By the APAR Cell
End of entire APAR process, after which the
AP AR will be finally taken on record.
15 days from the date of
receipt of cOlTIll1.unication
Within one month from
the Date of receipt of
Representation
(b) Where the Reporting Officer retires or otherwise demits office, he ma\' ue
allowed to give the l'eport on his subordinates within a period of one mon l h 01'
his retirement or demission of office.
(c) In case it is not possible to fill in Pal't- I and Part-II of the form by the off'lccni
reported upon, the same may be filled by the officer under whose charge the officer
is working on the basis of information available with them, to avoid delay
(d) Where a reporting officer is not available to initiate a rcpOl't. and It' the
reviewing officer was available during the pel'iod of report, then, the report [11

(e) The name and the designation alongwitll scale of pay of the reporting and
reviewing officer under whose charge the officer is working shou ld be written in
block letters. The date on which reporting/reviewing was done should also be indil'Clted
invariably.
(f) At times an officer has worked in more than one office or under more than one
officer during the year under report, no action is taken to get the Confidenbal
Report filled in when an officer has worked in a particlliar office or undel' a
particular officer for not less than three months. ReportinglReviewing officer
should ensure that he is the competent authority to report/review in accordance
with the instructions/orders issued in this regard
(g) Confidential Reports of such officers as are holding ad-hoc appointment only I.e. if
one is not holding a CBS position in any grade of the CBS may also be got completed,
but these need not be sent to this Ministry, unless specifically asked for.
(h) As per a.M. No. A.28012/11/2005-CHSV dated 04.10.2006, the ACl\,s 31'e
required to be written in duplicate.
It has been observed that the ACRs of some officers who are wodong under
different units of CHS in the pay scale upto Rs.14300-18300/- (pre-revised) and
above are reported by head of the Units /lnstitutes and got reviewed by ACE Cell
(Dte.GBS) by the next higher authority in Dte.GHS. The ACRs of some officel'';
are reported and reviewed by competent authorities in Dte.GHS Thesc Units ,u'e
under the direct contl'ol of Dte.GHS. It has been decided that duplicate COPWC:i of
the ACRs of such officers will have to be retained in the ACR Cell of the [)teCHS
and original forwarded to this Ministry.
The units, which are not under direct control of Dte.GHS i.c. l\IlinisLI'y of
Labour, Department of Post, GNCT of Delhi and others, the ACRs of the CHS
officers working therein will have to be written in duplicate. The duplicate ACEs of
those officers will have to be retained at their HQs and original fOl'wmded to thi,
Ministry.
5. If the self appraisal has not been submitted by the officer to be l'epOl'ted upon
within the prescribed time schedule, the reporting officer should write the l'epOl't wi thou t
self appraisal on the basis of his experience of the \\'ork and conduct of the officcrs 1.0 be
reported upon after two weeks. While doing so, he can point out the f() ihll'e of the ollicc L'
reported upon to submit hIS self -appraisal 'vvithin the stipulated date.
6. Department of Personnel & Training vide their a.M. No. 35015/3/83-Estt. (A)
dated 23 rd September, 1985 and as subsequently reiterated vide this l\linistry's a.M. ):"0.
28012/0l/2005-CHS-V dated 9.12.2005 it is the duty of the reviewing officer to fOl"\v3nl the
duly reviewed ACRs to this Ministry within the prescribed time schedule. l\ny dela\ will
be viewed seriously and in the absence of propel' justification for such delay a \HI Lten
warning fOl' delay in completing the ACR will be issued against the def::ntlting officcr cll1c1
this warning will be placed in the ACR folder of the l'eporting/revie'vving officer concemed.
Contel ....

6. As per O.M. No. A.28012/15/2009-CHSV dated 14.07.2009, the new systt~ll1 of
Annual Performance Appraisal Reports (APAR) for the period 2010-11 will also be
applicable to the officers of CHS with the modification to the extent that thC' l'cvlC'\\lng
officers will supply a copy of APAR to the officer reported upon for his/hel' infonnatlOl1 and
to make a representation, if any, against the entries and final grading within 15 days The
reviewing officer will receive the representation, if any, and send the same alongwith hls
comments and that of reporting officer, as the case may be, to this 'Ministl'Y for takl ng
further necessary action.
7. All SAG officers are also requested to submit their self-appraisal to tllei,' repo,ting
officer as mentioned in revised instructions for l'eporting/reviewing leve ls of ACH.s of CHS
officers issued vide letter No. A.28012/02/2000-CHS-V elated 14.03.2007. A copy of' the
same is also available on this Ministry's Website http://mohfw.nic.in/CHS.html.
1. All participating umts of C.H.S.
2. ACR Cell (Dte.GHS)
3. Director(CHS)
4. US (LK)/US (OPR)
(Aff!:)
SECTION OFF'ICI

PROFOI{MA -A
ANNUAL PERFORMACE APPRJS.AL llliPORT
FOR
OFFICEH.S OF TI-IE CENTllAL HEALTH SERVICE
Name of the offic.er
(Full Nanlc in Block Jet1ers)
Date of joining Central Health
Servic:)s
Date of continuous appointment to
present grade
Department/Organizuti on
where working ~nd since when
Period of absence from duty
i) Leave
Date of filing the Annual Property
Return
TEACHING

Name ofOfflCer :
Designation :---=-~-=-==._-_-_-_-_. _
(To be filled by the ofIiccr reported upon)
(Please read carefully the instructions given before filling the entries)
2. Resume of work done during the period wIder report:
(Please be brief and to the point)

Name of Officer : Period endlng _
Designation : ~=-=.~----~_-_ ..-_-._-_.
(ii) PracticaJlClinicall
Demonstration
(i) Research Projects ( along with
name of funding agency):
(iv) Paper published with details of
authors/titles:
__ .~.===-~_-_.- ,~-------

Name of Officer : _._--------_._--
Designation : . ._~ _
Station:
Date:
(i) Indoor (No. of beds and average bed
Occupancy);
(ill) a.T. (No. ofOT days and average
number of surgery performed/assisted)
(D) Administrative Work (Please mention briefly involvement in
administrative work, if any)
Signature of the officer Reported Upon
Designation:

Name of Officer: Period ending: --------------
Designation :__ ~~_
PART - III
(To be filled in by the Reporting Officer)
(Please read carefully the lllstructions given before filling the entries)
1. Does the Reporting Officer agree with the account furnished by the officer
reported ;~pon in the Part H. If not, please enumerate precisely the extent of
disagreerr ent:
2. TEACJTING ABiliTY
(Hi) Punctuality and regularity at assigned sessions/seminars,
(v) Knowledge of current advances in hislher subject.
3. CLINICAL ANI) LABORATORY SJ

Nnme ofOfficef : ._ Period ending: _
Designation : _
Quality of published work and recognition at National and Intemational
levels.
Attitude towards SClST/Weaker Section of Society (Please comment on the officer's
understanding of the problems of SC!STi Weaker Section & willingness to deal 'IIvith
them).

Name of Officer : Period ending: . _
Designation : . . _
Station:
DHte:
Signature of the Reporting Officer
Name in Block Letters _
Designation ~ __ --_--_-----._
Scale of Pay _
STAMP

N,me of Officer :~~ __~_~~~~ __ ~~ __ Period ending : ~_~~~~ ._
Designation : _
REPORT BY REVIEWING O."'FICER
1. Length of service of officer reported upon under the reviewing Officer
2. Do ;s the Reviewing Officer fully agree with the remarks of the Reporting Officer
ree:orded in Part III of the proforma. If not, the details thereof Please also
indicate adverse remarks, if any, to be expunged/modified.
3. General remarks. A note regarding particular achie~ement, if any, may kindly be
appended.
4. Grading; OutstaDd~g I Very Good I Good I Average
Station
Date:
(In Blockutters )
Designation
Scale of Pay
Stamp

PROFORMA-B
ANNUAL PERFORMACE APPRISAL REPORT
FOR
OFFICEU.S OF THE CENTRAL HEALTH SERVICE
Name of the officer
(Full ~'lmc iT) Bloc· )t.:l(crs)
J late of join ins Ccmral Health
IcrV1CCS
Date of continuous appointment to
present grade
Depart ment! 0 rganiz ati 0n
where \vl)fking aDd :-;i'lCt: when
Period or absence from duty
i) Leavl:
10. Date of filing rhe Annual Property
Return
(i) NON -TEACHING
(ii) GDMO
(Regular I Regulariscd)

1\ame o~Offlcer :--_.- -- -----_._,- .._--_ .._._ .. "'
Designation :__ .__ ._
(To be filled by the cd/leer reported lIP01~)
(Piew;;e N!c1d ccmful{I' the inSTructions glWff/ be/ore filling the enlm:s)
2. Rfsume of work done during the period under report:
(Please ndicatc c1imcal researcltltrainingkldmimsrratille work brJtlj.('Jlg
achievements with lmf'liL'ldar rr:/ut'JJce to targets, if a,~l'. Pil.!aYc be brit~f)

Na TIe of Officer : ------------
Des :gnation : . _
Period endinR _
3. Academic and Professional achievements during the year including
degree/diplOmalcertificate/awardlcommendations obtained and seminar
conferences/workshops attended during the course of the reporting year.
4. Sb trtfaU if any in athievements may also be indicated specifying constraints:
s. (A) Clinical (patient care)! Laboratory Work
(i) O.P.D. (No. ofOPD days and average
OPD attendance):
Oi) Indoor (No. of bed being looked after and
average bed occupancy)
(Ui) O.T. (No. ofOT days and average number
of Surgery perfunned/assisted)
(iv) No. of domiciliary visits
(v) Laboratory Work
(vi) Others ( Including special clinics)
Contd ....

Name of Officer = ._. ._ Period ending: _
Desi.~on : _
Station:
nate:
(B) Ad- tinistrative Work
( P ease mention lJriejly involvement in administrative work)
Signature of the officer Reported Upon
Designation:

Nan. e of Officer : Period ending : _
Des~';Ilation : ---------------
(To be fined in by the Reporting Officer)
(please read carefully the instructions given before filling the entries)
A. NATI.JR£ AND QUALITY OF WORK
1. PL~8e comment on Part II as filled out by the officer and specifically state
whether YC 1 agree with the answers relating to targets and objectives, achievements and
shortfalls. Also specify constraints, ifany, in achieving the objectives.
2. QuaHty of output-
Please comments on the officer's quality of performance having regard to
standcrd of work and programme objectives, and constraints, if any.
3. Knowledgeof sphere of work-
Please comment specifically on each of this level of knowledge of functions,
rdated instructions and their application.
1. Attitude to Work -
Please comment on the extent to which the officer is dedicated and motivated and
on his/her willingness and initiative to learn and systematize his/her work.

Name of Officer :~,~~_,~~_. periodet1ding: ---.-----
Designation : _
2. Decision-making ability-
Please comment on the quality of decision-making and on ability to weigh pros
and cons of alternatives.
3. Initiative ..
Please comment on the capacity and resourcefulness of the officer in handling
ur(oreseen situations on his/her own and willingness to take additional responsibility and
m w areas of work.
4. Ability to inspire and motivate-
Please comment 011 the capacity of the officer to motivate, to obtain willing
support by own conduct and capacity to inspire confidence.
5. Communication skill (written and oral)-
Please comment on the ability of the officer to communicate and on his/her ability
to present arguments.

Name of Officer : Period ending: _
Designation : _
6. lnter-personal relationsand teamwork -
Please comment on the quality of relationship with superiors, colleagues and
subordi11air s, and on the ability to appreciate others point of view and take advice in the
proper spi it. Please a/so comment on his/her capacity to work as a member of a team
and to pre- note team spirit and optimize the out put of the team.
7. Relationswith the public-
Please comment on the officer's accessibility to the public and responsiveness to
their needs.
8 Attitude towards Scheduled Castes/Scheduled TribeslWeaker Sections of Society
Please comment on hislher understanding of the problems of Scheduled Castes
and Scheduled TribesIWeaker Sections and willingness to deal with them.

Name of Officer : Period ending: _
Designation :~ __ ~~~ __ ~ _
C. APDIDQNALAlTRIBUTE§
(for officers of 12years a/service and above only)
1. Planning ability -
Please comment whether the officer anticipates problems, work needs, and plans
accordingly and it able to provide for contingencies.
2. Supervisory ability -
Please comment on the officer's ability relating to;
(i) Proper assignment of tasks;
(ii) Identification ofproper personnel for perfonning the tasks;
(Ui) Guidance in the performance of tasks; and
3. Coordinationability -
Please comment on the extent to which the officer is able to achieve coordination
in formulation and implementation of tasks and programmes by different
functionaries involved

Name of Officer : ... Period ending: ------.
Designation :.. . _
Aptitude and Potential -
Please indicate three fields of work from amongst the following for possible
specialization and career development f?f the officer. Plea'ie mark 1,2,3 in three
appropriate boxes.
5. Training -
Please give recommendations for training "with a view to further improving the
effectiveness and capabilities of the officer. (While specifying the areas of training. it is
not necessary to confine to the fields referred to in column 4.)
2. Integrity -
(Please see Note below the instructions)

Name ofOfficei : -Period ending: ----------
Designation : _
3. General assessment -
Please give an overall assessment of the officer ),lJith reference to hi5iher strength
and shortcomings and also by drawing attention to the qualities if any not covered- by the
entries above.
(OutstandingIV ery Good/Good/ AveragelBelow Average)
(An officer should not be graded outstanding unless exceptional qualities and
perforrnance have been noticed; grounds for giving such a grading should be clearly
brought 01lt).
Station
Date:
Signature of Reporting Officer
(In Block Letters )
Designation
Scale of Pay
STAMP

Name of Officer : ~ Period ending: _
Designation : _
2. Does the Reviewing Officer fully agree with the remarks of the Reporting Officer
recorded in Part III of the proforma. If not, the details thereof. Please also indicate
adverse remarks, if any, are to be expunged or modified.
3. General remarks by Reviewing Officer including a note of any particular
achievement.
Station
Date:
(In Block utters )
Designation
Scale of Pay
Stamp