Hindustan Petroleum Corporation Limited

Tender No. : 12000050-HB-12001 Tender Published On : 24-Jul-2012 17:14 

Title ROV-Hubli LPG Plant 

Delivery Terms - Free to Destination location unless specified otherwise. Validity of offer - 90 days from the initial or extended Due Date for submission 

of Tender whichever is later unless specified otherwise. Liquidated Damages accepted unless specified otherwise. 

In case bidder does not deviate from the standard offer validity in on line deviation form, bid’s offer validity shall be considered as mentioned above. 

In case a Revised priced bid is initiated for this tender, at a later date (eg Technical evaluation stage etc), it shall be incumbent upon the bidder to submit 

revised bids for the specified items/entire tender. In the absence of revised bids rom the bidder within specified time period, the original bid submitted by 

the bidder shall not be considered for evaluation. 

Basic Information Of Tender 

Description Supply of Remote Operated Valves(ROVs) at Hubli & Mysore LPG Plants 

Tender Type Limited 

Tender Scope Domestic 

Bid Type Two Bid 

Evaluation Criteria Item Wise 

Tender Due Date & Time 22-Aug-2012 15:00 

Pre Bid Conference Start Date & Time 

Pre Bid Conference End Date & Time 

Queries Start Date & Time 25-Jul-2012 15:30 

Quries End Date & Time 16-Aug-2012 15:30 

Un Priced Bid Open Date & Time 22-Aug-2012 15:01 

Tender Description This e Tender is floated for supply & commissioinig of Remote operated valves for HUBLI LPG Plant and Mysore 

LPG plant as per following details. Part Orderclause is applicable. However, supply and commissioning of valves in 

the same location will be considered together for evaluation.HPCL reserves the right to accept any tender in whole or 

in part or reject any or alltenders without assigning any reason.THIRD PARTY INSPECTIONManufacturers test 

certificate shall be produced from the original manufacturer for the imported actuator.Proof of import also shall be 

verified by the third party inspection agency and the valves identified.The total assembly shall be offered for 

inspection to one of the following Third Party Inspection agencies.A. EIL B. LLOYDS C. BVIS D. RITES 

E. BAX COUNSEL F. IRSSCOPE OF INSPECTION:A. Visual inspection.B. Dimensional check.C. Scrutiny of 

material test certificates.D. Performance test.NOTICE INVITING e TENDER (NIT) : This e Tender is invited under 

TWO BID system asper enclosed details in the tender. Bidders are requested to notethat this tender is on eprocurement 

platform and hence the interested bidders canparticipate in the tender only through the internet through 

the website http://etender.hpcl.co.inThe minimum requirement is of possession of Digital Certificate ( for tender 

purpose havingthe facility of signing, data encryption and decryption) by the vendor .The systemrequirement details 

are also available at the website http://etender.hpcl.co.in NSIC registered parties will be given price preference as 

per applicable govt. guidelines subject to theirsubmission of NSIC registration documents .It will be entire 

responsibility of the vendor toget registered in HPCL e procurement module & to submit the bid in e procurement 

modulewithin due date & time. HPCL will not be responsible for delay of submission of biddocument by vendor due 

to any reason whatsoever. Contact Prabhakar Sant ( 022-22637013)-Manager--EP&P-LPG regarding any query 

about this tender. HPCL has a grievancehandling system details of which is available at HPCL Web site.


Srl. 

No. 

Line Details Of Tender 

Line Description UOM Quantity Mandatory 

Supply & Commissioing of ROVs Manadatory: No 

1 300 # FIRE SAFE ROV 250 NB Each 3 Yes 




5 150# ROV 150 NB Each 3 Yes 

6 150# ROV 150 NB Each 2 Yes 

7 COMM ROV UNDER ITEM NO.1 Each 3 Yes 





12 COMM ROV UNDER ITEM NO.6 Each 2 Yes


Tech Specs 

Sl.No. Description HPCL File HPCL Value Supporting 

Doc. Req'd 

1 Technical Specifications & General Terms & Conditions ROV Tender Hubli 

Mysore.PDF 

- No

HINDUSTAN PETROLEUM CORPORATION LIMITED 

LPG PROJECTS, HINDUSTAN BHAVAN-3, 8 S.V. MARG, BALLARD ESTATE, 

MUMBAI-400001 

TENDER FOR 

SUPPLY, INSTALLATION & COMMISSIONING 

OF 

REMOTE OPERATED VALVES AT 

MYSORE &HUBLI LPG BOTTLING PLANT



MUMBAI-400001 

INSTRUCTIONS TO BIDDERS 

1 Brief Scope of Work 

The scope of work includes (but not limited to) the Design, Engineering, Supply & Material 

procurement, Fabrication, Assembly, Painting, Inspection at manufacturers works, Supply & 

Delivery to site, Installation and Commissioning of REMOTE OPERATED VALVES at 

Mysore & Hubli LPG Bottling Plant project Site, HPCL 

Offered equipment and accessories shall meet all statutory requirements. Necessary 

documents supporting statutory approvals shall be submitted along with the un-priced bid. 

2 Delivery Period 

16 WEEKS for the supply of the equipment-from the date of issue of PO/LOI for complete 

supply work as per SOQ and 15 days for commissioning from the date of advise from EIC. 

Delivery at site shall be considered as date of delivery for supply. LD as per GTC will be 

applicable supply and commissioning separately as per above delivery periods. 

3 Information/Documents required along with Application: 

a) Title, style and postal address of the firm. 

b) Communication particulars including telephone numbers, fax numbers and e-mail address. 

4. Part Order 

HPCL reserves the right to accept any tender in whole or in part or reject any or all tenders 

without assigning any reason. HPCL reserves right to accept any or more tenders in part. 

Decision of HPCL in this regard shall be final and binding on the bidder. 

Special Instructions to Bidders 

1. The third party inspection agency (TPIA) for the entire work will be arranged by the Bidder. 

2. Vendor shall submit tentative detailed Quality assurance plan (QAP) for stage wise 

inspection. The detailed QAP will be drawn up after finalisation of the order along with the 

TPIA. Vendor to incorporate the comments and observations made byHPCL and 

execute the same at no EXTRA COST to HPCL. 

3 Bid Clarifications/Amendments By HPCL 

3.1 HPCL may issue clarifications / amendments in the form of addendum / corrigendum 

during the bidding period and may also issue amendments subsequent to receiving the bids. 

For the addendum / corrigendum issued during the bidding period, bidders shall confirm 

the inclusion of addendum / corrigendum in their bid. Bidders shall follow the instructions 

issued along with addendum / corrigendum. 

3.2 Bidders shall examine the bidding documents thoroughly and submit to HPCL any 

apparent conflict, discrepancy or error. HPCL shall issue appropriate clarifications or



MUMBAI-400001 

amendments, if required. Any failure by bidder to comply with the aforesaid shall not 

excuse the bidder from performing the services in accordance with the contract if 

subsequently awarded. 

For any queries / clarifications regarding the tender, the parties may contactthe following 

personnel of HPCL as per following sequence: 

HPCL PROCUREMENT DEPT 

Mr.Prabakar Sant, Manager - Purchase, Ph: 022 – 22637013, – For Purchase related queries. 

Email: prabakarsant@hpcl.co.in 

CONTACT DETAIL AT HQO FOR TECHNICAL QUERIES 

Shri. V VENU MADHAV, Sr. MANAGER– LPG PROJECTS (022-2263 7161) 

Shri. BIJU K. NAIR, MANAGER- LPG PROJECTS (022-2263 7081) 

CONTACT DETAIL AT MYSORE SITE 

Shri. DEEPAK E D PROJECT ENGINEER LPG Projects, Mysore LPG Project Site 

( 09739977124) 

CONTACT DETAIL AT HUBLI SITE 

Shri. SHANDILYA AJAI SINGH, EXECUTIVE PROJECT ENGINEER LPG Projects, 

Hubli LPG Project Site( 08146891287) 

ADDRESS OF LOCATION-MYSORE: 

HINDUSTAN PETROLEUM CORPORATION LTD. 

LPG BOTTLING PLANT 

NO.425, HEBBAL INDUSTRIAL AREA 

METAGALLI P O 

MYSORE-570016 

KARNATAKA. 

ADDRESS OF LOCATION-HUBLI: 

HINDUSTAN PETROLEUM CORPORATION LTD. 


165/166 KIADB INDUSTRIAL AREA 

BELUR,DHARWAD 

HUBLI 

KARNATAKA.



MUMBAI-400001 

1.PAYMENT TERMS 

SPECIAL TERMS & CONDITIONS 

90% of the bill amount for Supply will be paid within 15 days after acceptance of material at 

site & receipt of Commercial Invoice, Excise Invoice with all test certificates/ Inspection 

release note. Original MTC, Testing & Inspections reports needs to be submitted along with 

supply, these documents are mandatory to accept the material at site. 

Balance 10% of the bill amount for supplywill be paid after submission of Performance Bank 

Guaranteeas per format attached in Agreed Terms & Conditions and as per clause of GTC for 

10% of order value. 

100% of the charges for Installation & commissioning will be paid within 15 days after 

successful commissioning and performance tests. 

Bidder shall quote separately for installation and commissioning at site inclusive of the 

Lodging, boarding, transport, food etc. required for the representative of the bidder during 

site visit. Separate visits shall be carried out for installation and commissioining, each with a 

minimum duration of 2 days. 

Quoted Prices shall be firm & fixed over the entire period of the execution of this order.All 

taxes, duties, Central sales tax, Octroi, Packing & Forwarding Charges, Freight and insurance 

including Transit-cum-storage -cum-erection/Third party insurance and all other taxes and 

duties shall be quoted separately. 

Necessary Service tax shall be paid extra, as applicable. 

2. OTHER SPECIAL CONDITIONS OF CONTRACT 

2.1 Bidders shall give the Undertaking that they are not on the Holiday list of HPCL. Any 

bidder found on Holiday list of HPCL will be rejected. 

3. COMPENSATION FOR DELAY (LIQUIDATED DAMAGE CLAUSE-LD) 

LD @ 0.5% per week subject to 5% of the value of the undelivered goods shall be levied for 

the period beyond the scheduled delivery period. LD will be separately applicable for both 

supply part and installation / commissioning part. 

4. OTHER GENERAL REQUIREMENTS 

4.1 Manufacturing & Supply of Remote operated valves: 

a) The Vendor shall manufacture& supply the machine / equipment strictly in accordance 

with technical specificationsmentioned in thetender documents and as per directions in 

the Purchase Order. Vendor shall submit the detailed GA Drawings, QA Plan to HPCL 

for approval. The Vendor shall not undertake on their own any changes in the 

Specifications mentioned in the Tender documents and Purchase Order.



MUMBAI-400001 

d) Vendor shall be required to submit regular fortnightly progress reports and 

Inspection reports of their work to HPCL. 

4.2 Inspection By TPIA: 

The equipment shall be inspected by TPIA and the Inspection reports shall be made available 

to HPCL. No Goods shall be dispatched without clearance from TPIA. Vendor shall arrange 

for TPIA Inspection and include all the charges for the same in the quoted rates. The scope of 

TPIA inspection shall be as per approved QAP. The QAP shall be submitted to HPCL for 

approval within 02 weeks of placement of PO which shall be duly reviewed by HPCL. Any 

Changes suggested by HPCL shall be duly incorporated and resubmitted for approval 

The approved TPIA Agencies are : 

BV/EIL/RITES/PDIL/DNV/BAX COUNSEL/IRS/TUV/SGS / LLOYDS / LRIS 

4.3 Deviation in Design / Specifications: 

For deviations, if any, proposed by the Vendor in Specifications / Drawings, the Vendor 

should get them approved in writing from HPCL prior to the manufacturing. 

Any financial benefit accruing to the Vendor due to such deviations shall be passed on to 

HPCL and the decision of HPCL shall be final.



MUMBAI-400001 

Time Schedule



MUMBAI-400001 

DESCRIPTION OF WORK: 

LOCATION COMPLETION PERIOD FROM DATE OF 

ISSUE OF LOI or Purchase order 

ADDRESS OF LOCATION- 

MYSORE: 

HINDUSTAN PETROLEUM 

CORPORATION LTD. 


NO.425, HEBBAL 

INDUSTRIAL AREA 

METAGALLI P O 

MYSORE-570016 

KARNATAKA. 

ADDRESS OF LOCATION- 

HUBLI: 

HINDUSTAN PETROLEUM 

CORPORATION LTD. 


165/166 KIADB INDUSTRIAL 

AREA 

BELUR,DHARWAD 

HUBLI 

KARNATAKA. 

NOTE: 

16 WEEKS FOR SUPPLY 

AND 15 DAYS FOR 

COMMISSIONING. 

1) Time for completion shall be reckoned from the date of issue of Fax/ Letter of Intent by 

HPCL. 

2) Date of receipt at site shall be considered as the date of supply/ completion 

3) Time indicated is for completing all the Supply in all respects as per Exhibits, Specifications, 

Codes, Drawings and Instructions of Engineering In-Charge



MUMBAI-400001 

TECHNICAL SPECIFICATION FOR 

REMOTE OPERATED CONTROL VALVES 

A. FOR VALVES FROM ITEM NOS. 1 TO 4 

1. The control valve shall be furnished complete with air filter regulator set, limit switches, 

solenoid valve and quick exhaust valve which shall be mounted on the control valve. 

2. The air filter regulator, solenoid valve and quick exhaust valve shall be pre-tubed with control 

valve. The connection size shall be 3/8" NPT. 

3. All electrical accessories, such as limit switch, solenoid valve should be explosion proof 

suitable for (NEC) class 1 DIV 1 Group B, C, D and weather proof to IP65. 

4. The solenoid valves shall be energized under 'normal' process conditions and suitable for 

operation on 230 VAC. 

5. Solenoid valves shall be of the "no-voltage-release-auto-reset" type. When "tripped", latching 

shall not be possible until solenoid is restored / reset to its energized position. 

6. Cable entry sizes of solenoid valves and limit switches shall be 1/2" NPT (F). 

7. Wires from solenoid valve shall be terminated inside a flameproof terminal box. 

8. The body material of solenoid valve shall be Brass / Aluminum alloy / Stainless steel. 

9. Vendor shall submit along with quotation technical literature describing operational features, 

dimensions, standard adopted and other details for purchasers review. 

10. Instrument supplied shall be suitable for operation in an ambient temperature range 5 degree 

C to 55 degree C. 

11. Solenoid valves shall be of ASCO make or approved imported equivalent only. 

12. Filter Regulator shall be of FESTO make or approved imported equivalent with 

Borosilicate bowl with metal shroud for outdoor application. 

13. Closure time for the ROV shall be less than 3 seconds. 

14. Quick closing facility shall be available in manual mode also. 

15. The actuator shall be AUDCO or imported and the approved manufacturers are BETTIS 

(USA), KTM (JAPAN), ROTARK (UK), BIFFI(ITALY), HYTORQ(UK), 

ELOMATIC(HOLLAND), NELES-JAMESBERY,TYCO-KEYSTONE 

16. The valve shall be metal seated Pressure balanced Ball valve of fire safe design with API 

monogram.



MUMBAI-400001 

17. THIRD PARTY INSPECTION 

Manufacturers test certificate shall be produced from the original manufacturer for the 

imported actuator. 

Proof of import also shall be verified by the third party inspection agency and the valves 

identified. 

The total assembly shall be offered for inspection to 3 rd party agencies. 

SCOPE OF INSPECTION: 

A. Visual inspection. 

B. Dimensional check. 

C. Scrutiny of material test certificates. 

D. Performance test. 

18. DELIVERY PERIOD: 

Deliveries shall be made within 16 Weeks from the date of receipt of LOI / PO / advice from Sr. 

Manager – LPG Projects. Commissioing shall be done within 15 days of advise from HPCL. 

19. OPERATING CONDITIONS 

SERVICE LPG LIQUID LPG VAPOUR 

SP. GRAVITY 0.53 - 

UNITS : FLOW/PRESSURE CU.M./HR. N CU.M./HR. 

KG/SQ. CM. KG/SQ.CM. 

INLET PRESSURE 9KG/SQ. CM. 9KG/SQ.CM. 

INLET TEMPERATURE 47 DEGREE C 47 DEGREE C 

MOLECULAR WEIGHT - 55 

VISCOSITY AT 

FLOW TEMPERATURE 0.5 CPS 0.5 CPS 

PRESSURE DROP MAX/MIN MIN.NEGLIGIBLE MIN.NEGLIGIBLE 

MAX. DP 

(DIFFERENTIAL PRESSURE) 15KG/SQ.CM. 15KG/SQ.CM.



MUMBAI-400001 

20. ACTUATOR DETAILS (AUDCO / IMPORTED) 

MANUFACTURER VTS 

(APPROVED: AUDCO, BETTIS, KTM, ROTARK, BIFFI, EL-O-MATIC, HYTORQ, NELES- 

JAMESBERY,TYCO-KEYSTONE) 

MODEL VTS 

ACTION ON AIR FAILURE CLOSE 

OPERATOR TYPE PISTON 

SIZE VTS 

SPRING RETURN TO CLOSE 

TORQUE REQUIRED (MINIMUM TORQUE) 130% OF THE VALVE 

PREDICTED SOUND LEVEL 80 dB 

MIN. AIR PRESSURE REQD.(NOT MORE THAN VTS 

4 KG/SQ.CM) 

LIMIT SWITCH D P D T 

LIMIT SWITCH BOX EX.PROOF (IMPORTED) 

LIMIT SWITCH MAKE VTS 

INDICATION OPEN/CLOSE 

CONTACT RATING VTS 

MANUAL OVERRIDE REQUIRED 

QUICK CLOSING IN MANUAL MODE REQUIRED 

FILTER & REGULATOR GAUGE REQUIRED WITH OUTPUT 

PORTS 2 

FLP SOLENOID VALVE 3 WAY BRASS 

MAKER'S SERIES NUMBER VTS 

1. EQUIPMENT SHALL COMPLY WITH THIS DATA SHEET. DEVIATIONS (TO BE 

STATED AS SUCH) AND REMAINING INFORMATION SHALL BE CLEARLY 

SPECIFIED BY VENDOR. 

2. ALL THE TORQUE VALUES OF THE ACTUATOR (AIR BREAK, AIR END, 

SPRING BREAK AND SPRING END) SHALL BE HIGHER THAN THE 130% 

TORQUE REQUIREMENTS OF THE VALVE (VALVE BREAK TORQUE).



MUMBAI-400001 

· VTS - VENDOR TO SPECIFY 

21. VENDOR DATA REQUIREMENTS 

TYPE OF DRAWINGS & DATA REQUIRED SCHEDULE LEAD TIME AFTER 

TO BE SUBMITTED LOI / P.O. /ALONG WITH BID 

DIMENSIONED OUTLINE DRAWINGS WITHIN 2 WEEKS FROM 

P.O. 

INSTALLATION, MAINTENANCE & 

OPERATING INSTRUCTIONS WITH SUPPLY 

PERFORMANCE TEST REPORT WITH SUPPLY 

CONTROL VALVE NOISE CALCULATIONS ALONG WITH 

TECHNICAL BID 

RECOMMENDED SPARE PARTS (PRICED) ALONG WITH BID 

COMPLETE SPARE PARTS LIST ALONG WITH TECHNICAL BID 

TYPE TEST CERTIFICATE FOR ELECTRICAL ITEM FOR WITH SUPPLY 

USE IN AREA CLASSIFICATION FROM UL. FM. 

PTB. ETC. DEPENDING UPON COUNTRY OF ORIGIN 

22. SPECIFICATION FOR BALL VALVE 

A. Construction Details 

SERVICE LIQUIFIED PETROLEUM GAS(LPG) 

1. Design Standard API 6D 

2. Fire Safe Certification API 607 / 6F / BS 6755 Pt.2 

3. Stem Blow out Proof / Antistatic 

4. Construction 2 Piece/3 Piece 

5. Port Full Bore / Bi-directional 

6. Ends



MUMBAI-400001 

50mm size & above Flanged 300#, raised face, serrated Finish 

Flange details to ANSI B16.5 

Face to face to ANSI B16.10 

40 mm size and below Socket welded to B16.11 with Sch.80 seamless pipe extension 

piece 100 mm long on either side 

7. Operation ACTUATOR (Air Pressure shall open the valve, closure by 

spring upon release of air) 

8. Open / Close condition To be clearly marked 

9. Min. thickness for As per ANSI B16.34 

API 6D valves 

10. Pressure relieving device for Required 

body and bonnet cavity 

11. Spring Loading on body seat Required 

for triunion mounted ball 

12. Gland Bolted 

13. Back seat arrangement for Required 

repacking under full working pressure 

B. MATERIALS 

1. Body Cast Carbon Steel, ASTM A216 Gr.WCB 

2. Side / Tail Piece Cast Carbon Steel, ASTM A216 Gr.WCB 

3. Ball Stainless Steel AISI 316 / ASTM A351 Gr.CF8M 

4. Stem Stainless Steel AISI 316 (No Casting) 

5. Body Seat (Ball Sealing Ring) PTFE 

6. Body Gasket / Seal Grafoil 

7. Body stud & Nut Alloy Steel ASTM A193 B7 / A194 2H 

8. Stem (Gland) Packing Grafoil 

9. Back Seal (Stem Ring) PTFE 

10. Anti Static Spring Spring Steel 

11. Gland Nut Stainless Steel AISI 316 

12. Lever Carbon Steel 

13. Lock Plate Mild Steel 

14. Stop Pin Mild Steel 

C. Testing 

1. Standard API 6D / BS 6755 (Part I) 

2. Shell Test 80 kg/Sqcm (G) 

3. Seat Test 58 kg/sqcm (G)

NOTE: 



MUMBAI-400001 

4. Air Test 7 kg/sqcm (G) 

1 . THE TORQUE VALUE FOR OPERATING THE VALVE SHALL BE CLEARLY 

INDICATED WITH SUPPORTING DOCUMENTS FROM THE MANUFACTURER. 

2. VALVE SHALL HAVE API MONOGRAM. 

3. TENDERES ARE REQUESTED NOT TO DEVIATE FROM ANY OF THE TECHNICAL 

REQUIREMENTS, AS ALL SUCH QUOTATIONS ARE LIABLE TO BE REJECTED. 

B. FOR VALVES FROM ITEM NO. 5 & 6. 

1. The control valve shall be furnished complete with air filter regulator set, limit switches, 

solenoid valve and quick exhaust valve which shall be mounted on the control valve. 

2. The air filter regulator, solenoid valve and quick exhaust valve shall be pre-tubed with control 

valve. The connection size shall be 3/8" NPT. 

3. All electrical accessories, such as limit switch, solenoid valve should be explosion proof 

suitable for (NEC) class 1 DIV 1 Group B, C, D and weather proof to IP65. 

4. The solenoid valves shall be energized under 'normal' process conditions and suitable for 

operation on 24 V DC. When the coil voltage is available the position of valve shall be 

“normally closed”. 

5. Cable entry sizes of solenoid valves and limit switches shall be 1/2" NPT (F). 

7. Wires from solenoid valve shall be terminated inside a flameproof terminal box. 

8. The body material of solenoid valve shall be Brass / Aluminum alloy / Stainless steel. 

9. Vendor shall submit along with quotation technical literature describing operational features, 

dimensions, standard adopted and other details for purchasers review. 

10. Instrument supplied shall be suitable for operation in an ambient temperature range 5 degree 

C to 55 degree C. 

11. Solenoid valves shall be of ASCO / ROTEX make or approved imported equivalent only. 

12. Filter Regulator shall be of FESTO make or approved imported equivalent with 

Borosilicate bowl with metal shroud for outdoor application. 

13. Opening time for the ROV shall be less than 3 seconds when the coil supply is switched off.



MUMBAI-400001 

14. Quick opening facility shall be available in manual mode also. 

15. The actuator shall be AUDCO or imported and the approved manufacturers are BETTIS 

(USA), KTM (JAPAN), ROTARK (UK), BIFFI(ITALY), HYTORQ(UK), 

ELOMATIC(HOLLAND), NELES-JAMESBERY, TYCO-KEYSTONE 

16. The valve shall be metal seated Pressure balanced Ball valve with API monogram. 

17. THIRD PARTY INSPECTION 

Manufacturers test certificate shall be produced from the original manufacturer for the 

imported actuator. 

Proof of import also shall be verified by the third party inspection agency and the valves 

identified. 

The total assembly shall be offered for inspection to one of the Third Party Inspection 

agencies. 

SCOPE OF INSPECTION: 

A. Visual inspection. 

B. Dimensional check. 

C. Scrutiny of material test certificates. 

D. Performance test. 

18. DELIVERY PERIOD: 

Deliveries shall be made within 16 Weeks from the date of receipt of LOI / PO / advice from Sr. 

Manager – LPG Projects. Commissioning shall be within 15 days of advise. 

19. OPERATING CONDITIONS 

SERVICE WATER 

SP. GRAVITY 1.0 

UNITS : FLOW/PRESSURE CU.M./HR. 

KG/SQ. CM. 

INLET PRESSURE 10KG/SQ. CM. 

INLET TEMPERATURE 50 DEGREE C 

PRESSURE DROP MAX/MIN MIN. NEGLIGIBLE



MUMBAI-400001 

20. ACTUATOR DETAILS (AUDCO / IMPORTED) 

MANUFACTURER VTS 

(APPROVED: AUDCO, BETTIS, KTM, ROTARK, BIFFI, EL-O-MATIC, HYTORQ, NELES- 

JAMESBERY,TYCO-KEYSTONE) 

MODEL VTS 

ACTION ON AIR FAILURE OPEN 

OPERATOR TYPE PISTON 

SIZE VTS 

SPRING RETURN TO OPEN (in de-energised condition) 

TORQUE REQUIRED (MINIMUM TORQUE) 130% OF THE VALVE 

PREDICTED SOUND LEVEL 80 dB 

MIN. AIR PRESSURE REQD.(NOT MORE THAN VTS 

4 KG/SQ.CM) 

LIMIT SWITCH D P D T 

LIMIT SWITCH BOX EX.PROOF (IMPORTED) 

LIMIT SWITCH MAKE VTS 

INDICATION OPEN in de-energised condition / CLOSE in 

energised condition 

CONTACT RATING VTS 

QUICK OPENING IN MANUAL MODE REQUIRED 

FILTER & REGULATOR GAUGE REQUIRED WITH OUTPUT 

PORTS 2 

FLP SOLENOID VALVE 3 WAY BRASS 

MAKER'S SERIES NUMBER VTS 

1. EQUIPMENT SHALL COMPLY WITH THIS DATA SHEET. DEVIATIONS (TO BE 

STATED AS SUCH) AND REMAINING INFORMATION SHALL BE CLEARLY 

SPECIFIED BY VENDOR. 

2. ALL THE TORQUE VALUES OF THE ACTUATOR (AIR BREAK, AIR END, 

SPRING BREAK AND SPRING END) SHALL BE HIGHER THAN THE 130% 

TORQUE REQUIREMENTS OF THE VALVE (VALVE BREAK TORQUE). 

· VTS - VENDOR TO SPECIFY



MUMBAI-400001 

21. VENDOR DATA REQUIREMENTS 

TYPE OF DRAWINGS & DATA REQUIRED SCHEDULE LEAD TIME AFTER 

TO BE SUBMITTED LOI / P.O. /ALONG WITH BID 

DIMENSIONED OUTLINE DRAWINGS WITHIN 2 WEEKS FROM 

P.O. 

INSTALLATION, MAINTENANCE & 

OPERATING INSTRUCTIONS WITH SUPPLY 

PERFORMANCE TEST REPORT WITH SUPPLY 

CONTROL VALVE NOISE CALCULATIONS ALONG WITH 

TECHNICAL BID 

RECOMMENDED SPARE PARTS (PRICED) ALONG WITH 

TECHNICAL BID 

COMPLETE SPARE PARTS LIST ALONG WITH TECHNICAL BID 

TYPE TEST CERTIFICATE FOR ELECTRICAL ITEM FOR WITH SUPPLY 

USE IN AREA CLASSIFICATION FROM UL. FM. 

PTB. ETC. DEPENDING UPON COUNTRY OF ORIGIN



MUMBAI-400001 

22. SPECIFICATION FOR BALL VALVE 

A. Construction Details 

SERVICE WATER 

1. Design Standard API 6D 

2. Stem Blow out Proof / Antistatic 

3. Construction 2 Piece/3 Piece 

4. Port Full Bore / Bi-directional 

5. Ends 

50mm size & above Flanged 150#, raised face, serrated Finish 

Flange details to ANSI B16.5 

Face to face to ANSI B16.10 

40 mm size and below Socket welded to B16.11 with Sch.80 seamless pipe extension 

piece 100 mm long on either side 

7. Operation ACTUATOR (Air Pressure shall CLOSE the valve, 

OPENING by spring upon release of air) 

8. Open / Close condition To be clearly marked 

9. Min. thickness for As per ANSI B16.34 

API 6D valves 

10. Pressure relieving device for Required 

body and bonnet cavity 

11. Spring Loading on body seat Required 

for triunion mounted ball 

12. Gland Bolted 

13. Back seat arrangement for Required 

repacking under full working pressure 

B. MATERIALS 

1. Body Cast Carbon Steel, ASTM A216 Gr.WCB 

2. Side / Tail Piece Cast Carbon Steel, ASTM A216 Gr.WCB 

3. Ball Stainless Steel AISI 316 / ASTM A351 Gr.CF8M 

4. Stem Stainless Steel AISI 316 (No Casting) 

5. Body Seat (Ball Sealing Ring) PTFE



MUMBAI-400001 

6. Body Gasket / Seal Grafoil 

7. Body stud & Nut Alloy Steel ASTM A193 B7 / A194 2H 

8. Stem (Gland) Packing Grafoil 

9. Back Seal (Stem Ring) PTFE 

10. Anti Static Spring Spring Steel 

11. Gland Nut Stainless Steel AISI 316 

12. Lever Carbon Steel 

13. Lock Plate Mild Steel 

14. Stop Pin Mild Steel 

C. Testing 

NOTE: 

1. Standard API 6D / BS 6755 (Part I) 

2. Shell Test 40 kg/Sqcm (G) 

3. Seat Test 25 kg/sqcm (G) 

4. Air Test 7 kg/sqcm (G) 

1 . THE TORQUE VALUE FOR OPERATING THE VALVE SHALL BE CLEARLY 

INDICATED WITH SUPPORTING DOCUMENTS FROM THE MANUFACTURER. 

2. VALVE SHALL HAVE API MONOGRAM. 

3. TENDERES ARE REQUESTED NOT TO DEVIATE FROM ANY OF THE TECHNICAL 

REQUIREMENTS, AS ALL SUCH QUOTATIONS ARE LIABLE TO BE REJECTED.



MUMBAI-400001 

SCHEDULE OF 

QUANTITIES



MUMBAI-400001 

SR.NO SPECIFICATION QUANTITY 

1 300 # FIRE SAFE ROV 250 

NB 

3 HUBLI 


NB 

6 


NB 

2 


NB 

2 MYSORE 

5 150#FIRE SAFE ROV 150 

NB 

3 HUBLI 

6 150#FIRE SAFE ROV 150 

NB 

2 MYSORE 

7 COMMISSIONING ITEM 

UNDER ITEM NO.1 

3 HUBLI 



6 



2 



2 MYSORE 



3 HUBLI 



2 MYSORE


Std GTC 


Doc. Req'd 

1 Standard GTC GTC for e tender.PDF - No


LPG – DEPARTMENT-HB-3 

I. INSTRUCTIONS TO BIDDERS 

This is an e- tender and bids are to be submitted on-line only at 

Response in any other form shall not be accepted. 

While on-line bidding, bidders would be required to upload the scanned copy in 

pdf format of EMD instrument.(or exemption proof, if applicable). For bidding it 

is suggested that bidders should not wait for last date/ tender due date for their bid 

preparation as several documents are to be uploaded in the offer and prices are to 

be entered on screen for all items. There is a facility to keep the bid ready in the 

system for final submission, however bidders are requested to keep sufficient time 

margin with them for modifications, connectivity issues etc. 

The taxes mentioned in techno-commercial sheet on-line (Excise Duty, CST, 

Freight, TPI, Packing & Forwarding, Service tax, works contract tax etc.) will be 

added to the amount (Sum of (item quantity x item rate quoted by bidder) for 

arriving at total offer value. The education cess would be calculated on service 

tax. In case bidder quoted some/all taxes as 0%, it would be concluded that bidders 

quote is inclusive of all taxes applicable of all taxes applicable on tender due 

date/time or extended due date/time. 

1. This is only a Price Enquiry and not an order. 

2. Two Bid System: Bidders are required to submit offer in two parts namely `Unpriced' & 

Priced". 

3. Validity: Quoted prices shall be valid for a period of 90 days from the due date/extended due 

date for placement of order. 

4. If the Bidder is unable to meet our technical specification, they may quote for the closest 

available substitute giving details of same for HPCL consideration. 

5. Detailed literature along with pamphlets and performance curves as applicable shall be 

attached to your offer. 

6. Testing/Inspection :Equipment will be subject to inspection by HPCL / 3rd party as per the 

scope of inspection attached. Quoted prices shall include Bidder's charges towards testing as per 

scope of inspection. Inspection charges payable to 3rd party may be quoted separately. The 

approved TPI agencies are BV/EIL/RITES/PDIL/BAX COUNSEL. Scope of inspection to

include Dimensional Checks, Materials Verifications and Hydro Test. OR as per special terms 

and conditions. 

7. HPCL reserves the right to reject offers not meeting its Technical requirements and 

commercial conditions. 

8. HPCL reserves the right to accept any tender in whole or in part or reject any or all tenders 

without assigning any reason. 

9. HPCL shall not be bound to accept the lowest tender and reserves right to accept any or more 

tenders in part. Decision of HPCL in this connection shall be final. 

10. DELIVERY, PACKING & FORWARDING : Materials to be delivered at site on Door – 

Delivery basis at the address mentioned in the tender. All materials shall be covered by 

adequately strong wooden / metal / plastic closures. All fragile and delicate components shall be 

packed separately individually with proper marking. Item number shall be painted prominently 

on the unit. 

11. Prices are to be quoted in the following format only : 

The Rates quoted by the Tenderer shall in the following format only: 

1. Basic Price 

2. Packing & Forwarding 

3. Excise Duty: 

4. Sales Tax without form C 

5. Octroi /ENTRY TAX: will be payable extra at actual-did not quote 

6. Freight charges on door delivery basis 

7. Transit Insurance 

8. Third party Inspection Charges 

9. Any others charges 

II. TERMS AND CONDITIONS 

11. Firm Prices: On placement of order, prices will remain firm till complete execution. 

12. Delayed Delivery: Delivery is the essence of purchase order. In case of delay in 

execution of the order beyond contractual delivery date as stipulated in the order HPCL at its 

option can: 

either 

i) accept the delayed delivery on price reduced by sum equivalent to half percent (1/2%) of 

the basic value of goods not delivered per week of delay or part there of subject to a 

maximum of 5% of total basic value of order. 

or

ii) Cancel the order in part or full and purchase such cancelled quantities from elsewhere on 

account at the risk of the seller without prejudice to its right under (i) above in respect of 

goods delivered. All costs and expenses incurred by HPCL, if any, resulting from 

cancellation of order shall be recovered from the seller. 

13.Terms of Payment: PAYMENT will be made as per special terms and conditions, if any 

given . 

Or 

Payment against invoices shall be made on receipt of equipment / material at site against 

submission of following documents along with your Bill / Invoice : 

i) Delivery Challan / Lorry Receipt duly acknowledged by our site. ii) Manufacturer Test 

Certificate iii) Third Party Inspection / Clearance Report iv) Manufacturer Guarantee Certificate 

v) Performance Bank Guarantee for 10% of Basic Order value. 

75% Payment of the bill amount duly recommended by User Department will be paid in7 days 

of receipt of bill with material and balance 25% will be paid after verification/ certification of 

material in 15 days of submission of documents at our Disbursement Section in Mumbai through 

e payment mode only. Please note that HPCL cannot make any advance with order OR against 

despatch documents through Bank. 

14. STATUTORY LEVIES: 

Variations of taxes and duties arising out of the amendments to the Central /State 

enactments, in respect of sale of goods / services covered under this bid shall be to HPCL.s 

account, so long as : 

They relate to the period after the opening of the price bid, but before the contracted 

completion period (excluding permitted extensions due to delay on account of the contractors, if 

any) or the actual completion period, whichever is earlier; and The vendor furnishes 

documentary evidence of incurrence of such variations, in addition to the invoices/documents for 

claiming taxes and duties, wherever applicable. 

The contractor shall provide accurate particulars of PAN number as required, under 

Section 206AA of Income Tax Act 1961. 

15. Guarantee: Supplies shall be fully guaranteed against any manufacturing defects / poor 

workmanship / inferior design or quality etc. for a period of 12 months from the date of 

commissioning or 18 months from the date of delivery whichever is earlier. During this period, 

seller will arrange to repair / replace any defective part free of cost or replace complete set if 

required. 

Performance Bank Guarantee issued by any Nationalised Bank for 10% of basic order value of 

material supply and valid for above guarantee period shall be furnished.

16) Letter of Intent is an acceptance of offer by the Corporation and the tenderer should 

acknowledge receipt of the Purchase order within 15 days of mailing of the Order and any 

delay in acknowledging the receipt will be a breach of contract. 

17:ARBITRATION 

17.1 All disputes and differences of whatsoever nature, whether existing or which shall at any 

time arise between the parties hereto touching or concerning the agreement, meaning, operation 

or effect thereof or to the rights and liabilities of the parties or arising out of or in relation thereto 

whether during or after completion of the contract or whether before after determination, 

foreclosure, termination or breach of the agreement (other than those in respect of which the 

decision of any person is, by the contract, expressed to be final and binding) shall, after written 

notice by either party to the agreement to the other of them and to the Appointing Authority 

hereinafter mentioned, be referred for adjudication to the Sole Arbitrator to be appointed as 

hereinafter provided. 

17.2 The appointing authority shall either himself act as the Sole Arbitrator or nominate some 

officer/retired officer of Hindustan Petroleum Corporation Limited (referred to as owner or 

HPCL) or a retired officer of any other Government Company in the Oil Sector of the rank of 

Ch. Manager & above or any retired officer of the Central Government not below the rank of a 

Director, to act as the Sole Arbitrator to adjudicate the disputes and differences between the 

parties. The contractor/vendor shall not be entitled to raise any objection to the appointment of 

such person as the Sole Arbitrator on the ground that the said person is/was an officer and/or 

shareholder of the owner, another Govt. Company or the Central Government or that he/she has 

to deal or had dealt with the matter to which the contract relates or that in the course of his/her 

duties, he/she has/had expressed views on all or any of the matters in dispute or difference. 

17.3 In the event of the Arbitrator to whom the matter is referred to, does not accept the 

appointment, or is unable or unwilling to act or resigns or vacates his office for any reasons 

whatsoever, the Appointing Authority aforesaid, shall nominate another person as aforesaid, to 

act as the Sole Arbitrator. 

17.4 Such another person nominated as the Sole Arbitrator shall be entitled to proceed with the 

arbitration from the stage at which it was left by his predecessor. It is expressly agreed between 

the parties that no person other than the Appointing Authority or a person nominated by the 

Appointing Authority as aforesaid, shall act as an Arbitrator. The failure on the part of the 

Appointing Authority to make an appointment on time shall only give rise to a right to a 

Contractor to get such an appointment made and not to have any other person appointed as the 

Sole Arbitrator. 

17.5 The Award of the Sole Arbitrator shall be final and binding on the parties to the Agreement.

17.6 The work under the Contract shall, however, continue during the Arbitration proceedings 

and no payment due or payable to the concerned party shall be withheld (except to the extent 

disputed) on account of initiation, commencement or pendency of such proceedings. 

17.7 The Arbitrator may give a composite or separate Award(s) in respect of each dispute or 

difference referred to him and may also make interim award(s) if necessary. 

17.8 The fees of the Arbitrator and expenses of arbitration, if any, shall be borne equally by the 

parties unless the Sole Arbitrator otherwise directs in his award with reasons. The lumpsum fees 

of the Arbitrator shall be Rs. 40,000/- per case for transportation contracts and Rs. 60,000/- for 

engineering contracts and if the sole Arbitrator completes the arbitration including his award 

within 5 months of accepting his appointment, he shall be paid Rs. 10,000/- additionally as 

bonus. Reasonable actual expenses for stenographer, etc. will be reimbursed. Fees shall be paid 

stagewise i.e. 25% on acceptance, 25% on completion of pleadings/documentation, 25% on 

completion of arguments and balance on receipt of award by the parties 

17.9 Subject to the aforesaid, the provisions of the Arbitration and Conciliation Act, 1996 or any 

statutory modification or re-enactment thereof and the rules made thereunder, shall apply to the 

Arbitration proceedings under this Clause. 

17.10 The Contract shall be governed by and constructed according to the laws in force in India. 

The parties hereby submit to the exclusive jurisdiction of the Courts situated at Mumbai for all 

purposes. The Arbitration shall be held at say Mumbai and conducted in English language. 

17.11 The Appointing Authority is the Functional Director of Hindustan Petroleum Corporation 

Limited. 

18.0 DELIVERY PERIOD : as per special terms and conditions.

(SPECIMEN) 

BANK GUARANTEE FOR PERFORMANCE OF THE OBLIGATIONS OF SUPPLIER / 

CONTRACTOR 

(on non-judicial stamp paper of appropriate value) 

To, 

Hindustan Petroleum Corporation Ltd., 

LPG Department, Marketing Division, 

8 Shoorji Vallabhdas Marg, 

Ballard Estate, Mumbai-400001 

IN CONSIDERATION OF THE HINDUSTAN PETROLEUM CORPORATION LTD. A Government of India 

Company registered under the Companies Act, 1956, having its registered office at 

17, Jamshedji Tata Road, Bombay - 400 020 (hereinafter called "the Corporation" 

which expression shall include its successors and assigns) having 

awarded to M/s ___________________________________________________ a partnership 

firm/sole proprietor business/a company registered under the Companies Act, 1956 

having its office at ______________________________ (hereinafter referred to as 

"the Supplier" which expression shall wherever the subject or context so permits 

includes its successors and assigns) a supply contract in terms inter alia, of 

"the Corporation's" Order No. ____________ dated __________________ and the 

General purchase conditions of "the Corporation" and upon the condition of 

"supplier's" furnishing security for the performance of "the Supplier's" 

obligations and/or discharge of "the supplier's" liability under and/or in 

connection with the said supply contract upto a sum of _______________ 

(Rupees_____________________) amounting to 10% (ten percent) of the total contract 

value. 

We, ______________________ (hereinafter called "the Bank" which expression shall 

include its successors and assigns) hereby jointly and severally undertake and 

guarantee to pay to "the Corporation" in rupees forthwith on demand in writing and 

without protest or demur of any and all moneys anywise payable by "the Supplier" 

to "the Corporation" under, in respect of or in connection with the said supply 

contract inclusive of all the Corporation's losses and damage and costs, 

(inclusive between attorney and client) charges, and expenses and other moneys 

anywise payable in respect of the above as specified in any notice of demand made 

by "the Corporation" to the Bank with reference to this Guarantee upto and 

aggregate limit of ___________ (Rupees __________________________ ) and "the 

Bank" hereby agrees with "the Corporation" that: 

1. This Guarantee/Undertaking shall be a continuing Guarantee / Undertaking 

and shall remain valid and irrecoverable for all claims of "the 

Corporation" and liabilities of "the Supplier" arising upto and until 

midnight of _______________ 

2. This Guarantee/Undertaking shall be in addition to any other guarantee or 

security whatsoever that "the Corporation" may now or any time anywise have 

in relation to "the Supplier's obligation/liabilities under and/or 

connection with the said supply contract, and "the Corporation" shall have 

full authority to take recourse to or enforce this security in preference 

to the other security(ies) at its sole discretion and no failure on the 

part of "the Corporation" to enforcing or requiring enforcement to any 

other security shall have the effect of releasing "the Bank" from its full 

liability hereunder. 

3. "The Corporation" shall be at liberty without reference to "the Bank" and 

without affecting the full liability of "the Bank" hereunder to take any 

other security in respect of "the Supplier's" obligation and/or liabilities

under or in connection with the said supply contract and to vary the term 

vis-a-vis "the supplier" of the said supply contract or to grant time 

and/or indulgence to "the Supplier" or to reduce or to increase or 

otherwise vary the prices of the total contract value or to release or to 

forebear from enforcement of all or any of the obligations of "the 

supplier" under the said supply contract and/or the remedies of "the 

Corporation" under any other security(ies) now or hereafter held by "the 

Corporation" and no such dealing(s), variation(s) or other indulgence(s) or 

agreement(s) with "the supplier" or release of forbearance whatsoever shall 

have the effect of releasing "the Bank" from its full liability to "the 

Corporation" hereunder or of prejudicing 

rights of "the Corporation" against "the Bank". 

4. This Guarantee/Undertaking shall not be determined or affected by the 

liquidation or winding up, dissolution or change of constitution or 

insolvency of "the supplier" but shall in all respects and for all purposes 

be binding and operative until payment of all moneys payable to "the 

Corporation" in terms hereof. 

5."The Bank" hereby waives all rights at any time inconsistent with the 

terms of this Guarantee/Undertaking and the obligations of "the Bank" in 

terms hereof shall not be anywise affected or suspended by reason of any 

dispute having been raised by "the suppliers" (whether or not pending 

before any arbitrator, officer, tribunal or court) or any denial of 

liability by "the supplier" or any other order of communication whatsoever 

by "the supplier" stopping or preventing or purporting to stop or prevent 

any payment by "the Bank" to "the Corporation" in terms hereof. 

6.The amount stated in any notice of demand addressed by "the Corporation" 

to "the Bank" as liable to be paid to "the Corporation" by "the supplier" 

or as suffered or incurred by "the Corporation" on account of any losses or 

damages or costs, charges/and/or expenses shall be as between "the Bank" 

and "the Corporation" be conclusive of the amount so liable to be paid to 

"the Corporation" or suffered or incurred by "the Corporation", as the case 

may be, and payable by "the Bank" to "the Corporation", in terms hereof. 

7. Not withstanding anything contained herein above : 

i) Our liability under this guarantee shall not exceed .......... 

ii) This Bank Guarantee shall be valid upto and including .......; and 

iii) We are liable to pay the guarantee amount or any part thereof under this Bank 

Guarantee only and only if you serve upon us a written claim or demand on or # 

before the expiry of 30 days from the date of expiry of this guarantee. 

8. "The Bank" has power to issue this guarantee in favour of "the Corporation" in 

terms of the documents and/or the agreement/contract or MOU entered into between 

"the supplier" and "the Bank" in this regard. 

IN WITNESS Where of __________________ Bank, has executed this document at 

________________ on _______________ 2012 . 

____________________________ Bank 

(by its constituted attorney) 

(signature of a person authorized to 

sign on behalf of "the Bank")


NSIC Certificate 


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1 Please provide valid NSIC Certificate if applicable - Allowed


Declaration by Vendors 


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1 Please confirm that you have not been banned or delisted by any Govt or Quasi 

Govt agencies OR PSUs. Iy yes , please provide the details of the same. 

- Allowed


Evaluation Criteria 


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1 Evaluation Criteria: Evaluation shall be done on itemwise lowest delivered cost for 

supply plus commissioing charges of respective items. Hence vendor should quote 

accordingly. If vandor quotes for supply of ROVs & not quoted for commissioing of 

the respective ROV, then their offer will not be considered for evaluation. 

- No

Hindustan Petroleum Corporation Limited

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