Sept 2012 - California State University, Los Angeles

September 2012
Volume 8, Issue 3
In This Issue
Benefits 1
Open Enrollment
Benefits Fair
Training and
Development 2
Leadership Academy
Employee Relations 3
Employee Assistance
Program
Equity and Diversity 4
Welcome New Director
Department of Fair
Employment and Housing
Payroll 5-6
Highlights
Human Resources
Service Directory 7
Please route within the department.
HR Highlights
Human Resources Management, California State University, Los Angeles
(323) 343-3694 http://www.calstatela.edu/univ/hrm/
Benefits
Open Enrollment
The annual CSULA Open Enrollment period for PERS Health, CSU Dental,
FlexCash, Dependent Care and Health Care Reimbursement will be held
September 10 through October 5, 2012. Eligible employees may enroll, change
plans, and add eligible family members at this time. The effective date for
all changes made during Open Enrollment is January 1, 2013.
Open Enrollment election forms are due in the Benefits Office no later
than October 5, 2012. Open Enrollment election forms received after
this date will not be accepted. If you have any questions, please contact
the Benefits Office at extension 3-3651.
Benefits Fair
The annual CSULA Benefits Fair will be held Thursday, September 27, 2012.
Representatives are expected from Blue Shield, Kaiser, PERS Choice, PERS
Care, Delta Dental, Vision Services Plan, Standard Life, A+ Auto & Home
Insurance, METLAW and AFLAC. Several tax-sheltered annuity (TSA)
companies will be represented, and a PERS retirement representative will be
available to answer retirement planning questions. Everyone is encouraged to
take advantage of this opportunity to inquire and gather more information from
agencies/companies providing benefits to CSU employees. Look for more
information regarding the Benefits Fair in the coming weeks via campus mail
and e-mail.
Benefits Fair
Thursday,
September 27, 2012
9 a.m. – 1 p.m.
Golden Eagle Ballroom I & II

Training and Development 2
Training and Development
In partnership with Cal State Dominguez Hills and Cal State Long Beach, CSULA
participated in a pilot training program for managers – “The Leadership
Academy.” This certificate program was designed to help develop future CSU
campus leaders as part of a succession planning effort. This was a six-month
program where managers met twice monthly to participate in training modules,
presented on respective campuses, with workshop leaders from both on and off
campus. The workshops were comprised of the following topics:
Public Sector Financial Management
Principles of Executive Leaderships
Managing the Marginal Employee
Communicating at the Executive Level
Effective Planning and Delegation
Project Management
Employee Relations & Collective Bargaining
Managing Technology
Customer Service at the Executive Level
Based on established criteria, participants were nominated by their respective
vice presidents and overall participation was determined by each campus’
assistant vice president for Human Resources Management. Congratulations to
our participants for completing the program:
Jeffrey Brandt College of Extended Studies and International Programs
Laura Carlson-Weiner University Development
Pedro Diaz Mail and Printing Services
Chris Lam College of Extended Studies and International Programs
Tammie Leung Office of Admissions and Recruitment
John Tcheng Budget Administration
Marcelo Vazquez GEAR UP
L-R: C. Lam, P. Diaz, T. Leung, J. Tcheng, L. Carlson-Weiner and J. Brandt (M. Vazquez not
shown)

Employee Relations 3
Employee Relations
Employee Assistance Program
CAEAP is an Employee Assistance Program that provides confidential,
professional assistance to help you, as an employee, and your family members.
As a reminder, CSULA offers special assistance through CAEAP to employees
and family members who are seeking a confidential means by which to resolve
personal issues. The EAP helps people resolve problems before they become
overwhelming, adversely affecting one's life at work and at home.
Some of the services CAEAP offers are in the following areas:
Wellness
Crisis Intervention
Supervisory/Management Training
Conflict Resolution
Financial Planning
CAEAP can be reached at (800) 777-9376 or http://www.caeap.com/

Equity and Diversity 4
Equity and Diversity
Welcome Equity and Diversity Director
Human Resources Management is pleased to announce the appointment of
Mariel S. Mulet as the campus equity and diversity director. Mariel is also the
campus Title IX coordinator. Mariel brings with her over 12 years of experience
in labor and employment law. She is a graduate of the University of Southern
California (M.A.) and the Universidad Nacional de Roasrio, Argentina (J.D.). Feel
free to stop by to say hello. If you have any questions, please contact Mariel at
ex. 3-3041.
Department of Fair Employment and Housing (DFEH)
The Department of Fair Employment and Housing (DFEH) offers monthly
training intended to be hands-on primers for managers, human resources
professionals, attorneys and investigators. DFEH webinars are available to the
public and are free to state of California employees.
October 17, 2012 – 1 p.m. to 2 p.m. – Sexual Orientation Protections under
FEHA.
November 7, 2012 – 1 p.m. to 2 p.m. – Recent Developments in the Fair
Housing and Employment Act (FEHA); Housing.
November 28, 2012 – 10 a.m. to 12 p.m. – Sexual Harassment Prevention
Training for Supervisors and Employees.
December 12, 2012 – 1 p.m. to 2 p.m. – Discrimination based on Religion.
To register, go to the DFEH website at:
http://www.dfeh.ca.gov/Webinar_Calendar.htm

Payroll 5
Payroll
Highlights
Fall quarter 2012 classes begin on September 20, 2012.
Upcoming campus holiday schedule is as follows:
1. November 12, Veterans Day
2. November 22 & 23, Thanksgiving and the day after
3. December 24-28, holiday break
Reminder: For December 24 you must use vacation, personal
holiday, HC/ADO or CTO
2012 W-2: If you have moved and need to update your address, please
fill out the appropriate form in the Human Resources Management
office, Adm. 606, by December 3, 2012. Look for messages regarding
your 2012 W-2 on your future pay warrants.
Excess/Deficit hours for non-exempt employees on alternate work
schedules need to be reconciled as of December 31, 2012. The payroll
technician will notify employees with deficit hours. Excess hours will be
paid in January 2013.
Time and Labor: The deadline for students to make adjustments to
their time on PeopleSoft is the last calendar day of the month.
1. Timekeepers should reconcile and make corrections/adjustments
to student time on a weekly basis.
2. Timekeepers should ensure that students are entering their time
on the correct record. When in doubt, call your payroll
technician.
3. Timekeepers have three calendar days after the pay period ends
to make adjustments. Timekeepers are locked out of the system
after the third day.
4. Student and positive attendance should be approved between the
first and fourth calendar day of the following month.
What’s Next with Absence Management
Email notifications are coming soon. If a timekeeper or approver enters
an absence on your behalf or marks an entry as needing correction, you
will receive an email from the Absence Management system. Reminder
emails for deadlines will also be generated each month. More
information will be provided as this system becomes operational.

Payroll 6
Payroll (continued)
Helpful Tips for Absence Management
1. Absences may be entered up to two months in advance.
2. Timekeepers may mark absences as “Reviewed” any time during
the month. This also aids approvers so they can quickly make
approvals.
3. The schedule for absences to be approved is the same as for Time
& Labor. Upcoming approval deadlines are:
September – October 3, 2012
October – November 2, 2012
November – December 4, 2012
December – January 3, 2013
4. Missing the absences approval deadline results in incorrect
employee leave balances.
5. New accruals and usage will be updated by the 15 th of the
following month.
Direct deposit forms are available in the payroll office. The State
Controller’s Office will not accept direct deposit forms from an
employee’s financial institution.
Payroll Technicians:
A & L: Delia Sanchez (Interim) ext. 3686, dsanchez@cslanet.calstatela.edu
B & E, CCOE: Nicole Williams, ext. 3696, nwilliams@cslanet.calstatela.edu
ECST: Violet Salcido, ext. 3686, vsalcido@cslanet.calstatela.edu
HHS: Violet Salcido, ext. 3692, vsalcido@cslanet.calstatela.edu
NSS: Nerissa Verzani, ext. 3695, nverzani@cslanet.calstatela.edu
CMS Payroll Specialist: Delia Sanchez ext. 3686,
dsanchez@cslanet.calstatela.edu
Contact your payroll technician if you have any other questions or concerns or
call our payroll main line for assistance, ext. 3681.

Human Resources Management Service Directory 7
Human Resources Management
Service Directory
Front Desk (323) 343-3694
Fax (323) 343-3662
Dial-A-Job (323) 343-3678
TDD (323) 343-3670
Employee Relations
Lisa M. Sanchez, Assistant Vice President, HRM (323) 343-3673
Dafna Maldonado, Employee Relations Coordinator (323) 343-3654
Benefits
General Information (323) 343-3651
Deborah Williams, HR Manager (323) 343-3676
Jessica Gonzalez, Benefits Coordinator (A-L)* (323) 343-3663
Julie Flores, Benefits Coordinator (M-Z)* (323) 343-3675
*Provides services to employees by last name
Compensation/Classification
Deborah Williams, HR Manager (323) 343-3676
Esmy Morales, HR Specialist (323) 343-3664
Workforce Planning
General Information (323) 343-3668
Vacant, (Susie Varela, Interim Workforce Planning Manager) (323) 343-3691
Erika (Alvarez) Ramirez, Workforce Planning Coordinator (323) 343-3671
Diana Avila, Workforce Planning Coordinator (323) 343-3672
Vivian Arendt, Workforce Planning Coordinator (323) 343-3665
Jessica Hall, Human Resources Assistant (323) 343-3694
Office for Equity and Diversity
Mariel Mulet, Equity and Diversity Director (323) 343-3041
Vacant, HR Generalist (323) 343-3040
Faculty Affairs
Susie Varela, Director, HRM (323) 343-3691
Wendy Xiong, Faculty Affairs Coordinator (323) 343-3666
Eileen Frampton, Faculty Affairs Assistant (323) 343-3661
Payroll
Vacant, Payroll Services Director (323) 343-3690
Delia Sanchez, CMS – Payroll Analyst (323) 343-3686
Violet Salcido, Lead Payroll Technician (323) 343-3692
Nerissa Verzani, Payroll Technician (323) 343-3695
Nicole Williams, Payroll Technician (323) 343-3696
Vacant, Payroll Technician (323) 343-3698
Vacant, Payroll Technician (323) 343-3688
Front Desk (323) 343-3680
Workers’ Compensation
Denise Watson-Cross, Workers’ Compensation Coordinator (323) 343-3657
We’re on the Web! Visit us at: http://www.calstatela.edu/univ/hrm/