MINUTES - Lake Tahoe Community College

LAKE TAHOE COMMUNITY COLLEGE DISTRICT
BOARD OF TRUSTEES
Regular Tuesday, September 8, 2009
Meeting Lake Tahoe Community College
Room L104
5:30 p.m. Closed Session
6:30 p.m. Open Session
MINUTES
Present: Alexandra Aguila, Molly Blann, Karen Borges, Kerry David, Roberta Mason,
Frederick Wenck
Staff: Frances Brady, Paul Killpatrick, Guy Lease, Susan Middleton, Renee Pegues,
Michelle Risdon, Cynthea Preston
Guests: Jonathan Moore
Call to Order
Recess to
Closed Session
Recess
Reconvene to
Open Session
Opening
Ceremonies
Hearing of the
Public on Items
Not on the
Agenda
Enrollment
Report
Matriculation
Program
Review
Board President Kerry David called the meeting to order at 5:30 p.m. and
announced items to be discussed in Closed Session.
The meeting recessed to Closed Session at 5:31 p.m.
Kerry David called a recess at 6:36 p.m.
The meeting reconvened to Open Session at 6:40 p.m.
Board President Kerry David led the Pledge of Allegiance to the Flag and
welcomed guests in the audience.
None
Susan Middleton reported enrollment is up 31 full-time students and up 10%
overall from this time last year.
Susan Middleton reviewed the Matriculation Program Review Executive Summary
including the mission statement, program goals and objectives, and
recommendations (Attachment A).

MINUTES - 2 - SEPTEMBER 8, 2009
Board
Assignments to
2009/2010
Advisory
Committees
Use of
Facilities Fee
Schedule
Consent
Agenda
The Board scheduled liaisons for each of the upcoming advisory committee
meetings (Attachment B).
Guy Lease reviewed the Civic Center Act and noted a governing board may
grant the use of school facilities as a civic center upon terms and conditions the
Board deems proper, subject to limitations set forth in the Act. Dr. Lease noted
many groups use district facilities which require a great deal of staff time. There
have been reductions made to staff that coordinate facility rentals, users often
request custodial and technical support, and the college is not recovering actual
costs of rental with the current fee schedule. A committee has been reviewing
the fee schedule and revising the schedule to cover actual rental costs. A
recommendation will be made at a future Board of Trustees meeting.
Diane Rosner reported the administration is in contact with College of the
Canyons to determine status of grant funding for scholarships for the Culinary
Arts trip to Chile and noted that ACIS is working with the college on this issue.
Moved Blann/Seconded Wenck/Passed unanimously to approve the Consent
Agenda as presented:
• Approval of Minutes—Regular Meeting July 14, 2009
• Approval of Regular Monthly Payroll for the Months of July and August
2009
• Approval of Supplementary Payroll for the Months of July and August 2009
• Clearing of Trust Fund “A”—2009/2010
• Approval of Resolution Number 8—2009/2010 Intrafund Appropriation
Transfer
• Approval of Warrant Batch Number 5, Revolving Cash Fund
Reimbursement Report Number 1, in the Amount of $8,569.89
• Approval of Regular Warrant Batch Numbers 10, 11, 12, 14, 16, 17, 18, 19,
20, 22, 23, 24, 26, and 27
• Approval of Contract for International Study Coordination with the
American Council for International Students (ACIS) for Study in Chile Fall
2009
• Declaration of Surplus Property Number 1
• Declaration of Surplus Property Number 2
• Approval of Personnel Action Number 3—2009/2010
-Employment of adjunct instructors for Summer Session 2009
-Employment of adjunct instructors for Fall Quarter 2009
-Employment of Reyna Reger as Admissions & Records Technician II
-Adoption of Resolution Number 9—2009/2010, Public Employee Release
-Program Technician, World Languages Job Title Change and Re-
Assignment
(Attachments C,D,E,F,G,H,I,J,K,L)

MINUTES - 3 - SEPTEMBER 8, 2009
Recess to
Public
Hearing
Reconvene to
Regular
Meeting
Consideration
of Adoption of
Resolution
Number 10—
2009/2010
Determination
of 2009/2010
Appropriations
Limit
Consideration
of Adoption of
the Lake Tahoe
Community
College District
2009/2010
Budget
Kerry David recessed the meeting to a public hearing on the 2009/2010 Lake
Tahoe Community College budget and appropriations limit at 7:21 p.m.
There were no comments from the public.
Michelle Risdon asked if the Board plans to keep the general fund reserve at 7%
and asked what the reserve can be spent on. Kerry David noted the Board
anticipates additional cuts to the budget and recommends maintaining the
reserve at 7%. Roberta Mason noted the Board has not met to discuss the issue,
the college receives new information from the State almost daily, and additional
cuts are expected.
The meeting reconvened to regular session at 7:30 p.m.
Moved Mason/Seconded Wenck/Passed unanimously to approve adoption of
Resolution Number 10—2009/2010, Determination of 2009/2010
Appropriations Limit as presented (Attachment M).
Dr. Lease noted that the 2009/2010 budget is the culmination of a long and
difficult budget process. He commended the entire staff on their ideas for saving
money, understanding the severity of the crisis, and working together toward a
solution. He noted there is no Cost of Living Adjustment (COLA), no growth
funding, a decrease of almost $800,000 in apportionment and categorical
funding, and an increase in enrollment fees. He noted enrollment growth of 199
FTES last year softened the impact this year. He reported that some vacant
positions remain unfilled, some full time and part time positions have been
eliminated, the college has sustained deep cuts in categorical funding, especially
DSPS, noted that 2010/2011 could be worse and commented that the budget
contains a small surplus which may help sustain the college through additional
expected mid-year cuts. Dr. Lease commended Marc Sabella and the Fiscal
Services staff for their excellent work on the budget and forecasting, noted the
El Dorado County Office of Education (EDCOE) Tax Revenue Anticipation
Note (TRAN) did not sell, and we may participate in the League’s TRAN in
spring, 2010. Kerry David thanked Dr. Lease and Marc Sabella for their work
on the budget. Dr. Wenck also thanked everyone for their work on the budget.
Moved Mason/Seconded Wenck/Passed unanimously to approve adoption of the
Lake Tahoe Community College District 2009/2010 Budget as presented
(Attachment N).

MINUTES - 4 - SEPTEMBER 8, 2009
Consideration
of Approval of
Award of
Contract for
Bookstore
Management
Consideration
of Approval of
Naming the
College
Amphitheater
Board Member
Reports and
Comments
Dr. Killpatrick thanked Dr. Lease and the bookstore committee for their work.
Dr. Lease reported the committee interviewed two companies and recommended
Barnes & Noble College Booksellers. He noted both proposals would enhance
bookstore operations, references for both companies were excellent, and Barnes
& Noble offered a higher percentage of gross sales. He reviewed highlights of
the proposals including online access, lower prices, higher quality merchandise,
a point of sales system, digital textbooks, continuation and expansion of the
textbook rental program, sales of general books, comprehensive marketing
plans, staff training, professional signage, and scholarships. He noted Barnes &
Noble will hire current staff for a minimum of one year. Alex Aguila noted both
companies offer student internships. Cynthea Preston noted Barnes & Noble
plans to upgrade the physical layout of the store for better display of
merchandise. Roberta Mason thanked Denise Russell, Bookstore manager, and
her staff for their work and noted they have done an excellent job running the
bookstore. Dr. Lease echoed that comment. Kerry David thanked committee
members for their participation.
Moved Mason/Seconded Blann/Passed unanimously to award the contract for
Bookstore management to Barnes & Noble College Booksellers as presented
(Attachment O).
Moved Mason/Seconded Blann/Passed unanimously to approve the naming of
the College Amphitheater, The Ledbetter Terrace, as presented and approve
placing a commemorative plaque at the site (Attachment P). Mrs. Mason noted
Jessica Ledbetter made this donation in memory of her parents, Bill and Bev
Ledbetter, thanked landscape architect and project manager Brett Long, reported
on a volunteer planting day on Wednesday, September 16 and noted the
amphitheater dedication will be during the Autumn Fest at 11:15 a.m. on
September 20, 2009.
Alexandra Aguila thanked everyone who helped with the Batwa basket sale and
noted there will be another sale from 10:00 a.m. to 2:00 p.m. on Sept. 17, 2009.
Karen Borges thanked everyone across campus for their contributions and hard
work.
Molly Blann commented on the following items:
• thanked everyone for their work on the budget process
• Jaycee Dugard walk was very moving
Roberta Mason commented that the parade for Jaycee Dugard was wonderful
and noted the Soroptimists have set up a fund for donations for Jaycee at Bank
of the West
Kerry David noted the budget process is ongoing and he appreciates the efforts
of the whole college community.

MINUTES - 5 - SEPTEMBER 8, 2009
Academic
Senate
Comments
Classified Staff
Organization
Comments
Administrators
Comments
Michelle Risdon commented on the following items:
• the Board’s participation at convocation activities would be appreciated and
invited them to the adjunct faculty BBQ
• the “Surviving Difficult Times” workshop was very good.
• the prospect of Barnes & Noble on campus is very exciting
Renee Pegues commented on the following items:
• echoed Michelle Risdon’s comments on the “Surviving Difficult Times”
workshop
• the Classified Employee luncheon is scheduled for Monday, September 14 at
noon
Diane Rosner commented on the following items:
• Kids College update will be presented at the next Board meeting
• she has been working with academic departments on winter schedule course
offerings
• she will be working with art, music and dance faculty to determine
reductions to class offerings
• there are already many full classes for fall quarter
• International Education update: Jen Spina leaves for Vietnam soon and has
been busy recruiting international students, Culinary Arts trip to Chile was
discussed earlier, trip to France in 2010, fall 2010 study abroad in Costa Rica
or Mexico instead of Spain, and she is orienting two new students. Dr.
Wenck suggested considering a trip to Egypt.
Cynthea Preston commented on the following items:
• 35 students have been admitted to the Fire Academy
• the Nursing Assistant program filled up the first day, many science classes
are full, business classes are almost full
• technology changes such as removing printers from offices are affecting
faculty
• physical education department faculty have expressed concerns about the
Chancellor’s Office recommendations for cuts to course offerings
• there is a possibility of offering community education classes in the future
Susan Middleton commented on the following items:
• cuts to course offerings are very difficult for faculty
• convocation week schedule update
• invited Board Members to attend the “Surviving Difficult Times” workshop
• invited Board Members to the welcome back celebration on September 18
Guy Lease noted that he will be away September 16 – October 2.

MINUTES - 6 - SEPTEMBER 8, 2009
Presidents
Report
and Comments
Next
Meeting
Date
Paul Killpatrick commented on the following items:
• lunch with Chancellor Scott on August 28
• taking part in a team visit to Citrus College in October
• he will review a Memorandum of Understanding (MOU) with Barton
Hospital regarding using district property as an emergency site
• thanked ad hoc bookstore team for their work
• noted the Board retreat is Monday, September 14, 2009, 1:00 – 5:00 p.m.
The next regular meeting of the Lake Tahoe Community College District Board
of Trustees is scheduled for Tuesday, September 14, at 1:00 p.m., in room L104
on the College campus.
Adjournment The meeting adjourned at 8:47 p.m.
Signed by Paul T. Killpatrick
Secretary
Board of Trustees
Frances Brady
ADOPTED AND ORDERED INTO THE MINUTES
______________________________________ October 13, 2009
Paul T. Killpatrick, Secretary Date