Letter of Instruction (LOI) - Fort Bragg

IMWR-FP
DEPARTMENT OF THE ARMY
FAMilY AND MORALE, WELFARE AND RECREATION COMMAND
US ARMY INSTAllATION MANAGEMENT COMMAND
4700 KING STREET
ALEXANDRIA VA 22302-4418
MEMORANDUM FOR SEE DISTRIBUTION
2 7 MAY2008
SUBJECT: Letter of Instruction (LOI) for Soldier and Family Assistance Center (SFAC)
Donations Management
1. REFERENCES.
a. AR 608-1, Army Community Service (ACS), 19 Sep 07.
b. AR 1-100, Gifts to Department of the Army, 15 Nov 83.
c. AR 1-101, Gifts for Distribution to Individuals, 1 May 81.
d. AR 215-1, Military Morale, Welfare and Recreation Programs and Nonappropriated
Fund Instrumentalities, 31 Jul 07.
e. AR 215-4, Non-appropriated Fund Contracting, 28 Apr 08.
f. IMCOM NETCALL 2008-19 SUBJECT: "How to" Guidance for Support and
Donations (Gifts and Donations) 04 Mar 08.
2. PURPOSE. To provide information/procedures for Soldier and Family Assistance
Center (SFAC) personnel on managing d

IMWR-FP
SUBJECT: Letter of Instruction (LOI) for Soldier and Family Assistance Center (SFAC)
Donations Management
(4) Financial Counseling
(5) Transition/Employment Counseling
(6) Education Counseling
(7) Child Care and Youth Services
(8) Pastoral Services
(9) Legal Services
b. Just as donations for Army Community Service (ACS) supported programs may
be accepted by Garrison Commanders into the ACS Supplemental Mission Account,
donations for the SFAC can now be accepted into a Supplemental Mission (SM) Fund.
The Army Soldier and Family Readiness Donations Supplemental Mission Nonappropriated
Fund Instrumentality (NAFI) has been established at Headquarters, Family
and Morale, Welfare and Recreation Command (FMWRC). The Army Soldier and
Family Readiness Donations SM NAFI serves as a depository for monetary (checks and
money orders) donations. These non-appropriated funds (NAF) are used to provide
quality of life services, items and supplies in support of the Warriors in Transition (WT)
and their Families, and for which appropriated funds are not authorized. Some
examples include:
(1) Snacks and refreshments in the SFAC
(2) Fees and charges for participation in Morale Welfare Recreation (MWR)
activities, e.g., bowling, Information, Tours and Recreation, golf, and arts and crafts
(3) Lodging expenses for WT Family members who are not authorized
Invitational Travel Orders
(4) Special events to foster Soldier and Family cohesion and morale
(5) Local transportation costs, such as taxi fare coupons
(6) Other programs where there is a fee, charge, or cost to participate
c. The guidance in this LOI addresses how installations can accept donations
designated for the SFAC.
4. SCOPE. This LOI applies to all personnel assigned to the SFACs.

IMWR-FP
SUBJECT: Letter of Instruction (LOI) for Soldier and Family Assistance Center (SFAC)
Donations Management
5. INSTRUCTIONS.
a. Military Departments are not authorized to solicit gifts and donations as
prescribed by Title 10, United States Code section 2601 and 000 5500.7-R, "Joint
Ethics Regulation (JER).II SFAC personnel are forbidden from soliciting donations. In
response to an unsolicited inquiry, the SFAC may inform potential donors of the needs
of the SFAC in relation to assisting WT and their Families.
b. Donations to the Army Soldier and Family Readiness SM NAFI can be by check
or money order in support of the SFAC mission (see AR 215-1, para 13-14).
(1) The donation must be received by an Appropriated Fund (APF) employee
authorized in writing by the next higher level supervisor.
(2) The servicing legal office will review the offer.
(3) The appropriate approval authority then determines if the donation may be
accepted.
(4) Acceptance and approval limits are prescribed by AR 215-1, para 13-14:
Donations in excess of the IMCOM Region approval authority will be routed from the
garrison through the IMCOM Region to FMWRC for processing and acceptance as
follows:
(a) Garrison MWR Director $15K,
(b) Garrison COR $50K,
(c) IMCOM Regional Director $1OOK,
(d) CG FMWRC $250K,
(e) SECARMY over $250K.
(5) Monetary Donations. Unconditional monetary donations may be accepted
and deposited into the Army Soldier and Family Readiness Donations SM NAFI. Once
they are deposited into the Army Soldier and Family Readiness Donations SM NAFI,
the funds will be available for distribution to all SFACs based on their WTU population.
c. The SFAC Director will notify their Director, Family Morale Welfare Recreation
(DFMWR) of a potential donation. The DFMWR will process the acceptance of that
donation. Checks and money orders should be made out to the Army Soldier and

IMWR-FP
SUBJECT: Letter of Instruction (LOI) for Soldier and Family Assistance Center (SFAC)
Donations Management
Family Readiness Donations SM NAFI. The DFMWR shall send monetary donations,
the donor letter, and SJA approval of acceptance, by'mail to HQ, FMWRC, ATTN:
Family Programs, SFAC, 4700 King Street, Alexandria, VA 22302-4418.
d. Soldier and Family Assistance Center Directors will be required to prepare an
annual list of prioritized expenditures for which APF are not authorized, but which may
be obtained using Army Soldier and Family Readiness Donations SM NAFs as outlined
in paragraph 5.j. The list will be updated quarterly as adjustments are needed. The
DFMWR is responsible for forwarding lists to FMWRC, Family Programs through the
IMCOM Region ACS Program Managers. An annual list is required by 15 Sep and
quarterly updates by 15 Dee, 15 Mar, and 15 Jun.
e. FMWRC-FP will make NAF Government Purchase Cards (GPC) available to
each SFAC. The SFAC Information and Referral Specialist or other SFAC designated
government employee will be the card holder. The SFAC Director will be the GPC
Billing Official. SFAC directors will provide the name, phone, email address, and copy
of certificate of completion of online training for NAF GPC cards and ethics training for
both the designated cardholder and billing official to both the GPC point of contact at
FMWRC, Ms. Carol McKenzie, 703-681-5307, carol.mckenzie @us.armV.mil and the
FMWRC Program Analyst, Ms. Jan Nowowiejski, 703-681-0643,
ian.nowoweiiski@us.armV.mil. SFAC directors will review and accomplish all required
actions as designated and in accordance with NAF Standing Operating Procedure,
Purchase Card and Convenience Checks, 22 Jun 04,
www.armV.mil/cfsc/documents/nafcontracti nq/Govern mentpu rchaseCardSOP. pdf. The
ACS Director will be the Alternate Billing Official. In USAREUR, the SFAC Director will
be the card holder, the ACS Director will be the Billing Official and the DFMWR will be
the Alternate Billing Official. When donations are received by the Army Soldier and
Family Readiness Donations SM NAFI, the FMWRC SFAC Project Director will provide
a spending authorization which will allow the Garrison SFAC to make purchases on the
NAF GPC.
f. There are two classes of donations. Conditional- Offered with specified
limitations and Unconditional - Offered with no limitations; however, a donation to a
designated SFAC is not considered a conditional limitation. When the donation
acceptance authority determines that a conditional donation cannot be accepted, the
donation is incomplete and should be referred to: America Supports You at
http://www.americasupportsyou.mil.
g. General guidelines for processing/accepting unsolicited donations to the Army
Soldier and Family Readiness Donations NAFI are as follows:

IMWR-FP
SUBJECT: Letter of Instruction (LOI) for Soldier and Family Assistance Center (SFAC)
Donations Management
(1) Donor pays all mailing costs; there is no cost to the government; and no use
of disclaimers by the donor.
(2) Offer must be in writing, (i.e. who, what, when, where and how). The written
offer will include:
(a) The Company/Organization information,
(b) Description and quantity/amount of donations/items being offered,
(c) Instructions on what donor wants the Army/SFAC to do with the donation,
(d) Distribution period if applicable (i.e., one time, every month for the next year,
etc),
(e) Packaging information (shipped at donor's expense),
(f) Acknowledgement of requirement to use disclaimer "No US Army
endorsement of the supplier, product, or service is implied or intended,"
(g) Identification of any restrictions or conditions placed on the donations.
h. Reasons to accept the donation are:
(1) Supports the military and/or the SFAC,
(2) Provides goodwill,
(3) The offer is needed,
(4) No restrictions on the donation,
(5) Complies with the intent of governing regulations.
i. Donations will not be accepted if the donor seeks:
(1) Brand recognition and loyalty,
(2) Advertisements on installations, media recognition, and event programs,
(3) Publicity,

IMWR-FP
SUBJECT: Letter of Instruction (LOI) for Soldier and Family Assistance Center (SFAC)
Donations Management
(4) Merchandising opportunities,
(5) Visibility,
(6) Army or NAF funded transportation (cost factors).
j. Soldier and Family Assistance Center Directors are encouraged to fully evaluate
the donor's intent, Le., what does the offer really entail, and must consult with their Staff
Judge Advocate or Ethics Counselor, to verify that the donor is not seeking Army
endorsement or special consideration to occur as a result of the donation.
k. Monetary donations intended for a designated Garrison SFAC may be accepted
and deposited into the Army Soldier and Family Readiness SM NAFI and will be
earmarked for that Garrison SFAC.
I. Donations of Goods. Donations of goods should only be accepted if they can be
passed directly to the Service Members and/or their Families, lAW AR 1-101. The Army
Soldier and Family Readiness Donations SM NAFI will not serve as a conduit for
receiving, warehousing and redistributing gifts, therefore, SFACs will avoid accepting
donations of goods where they need to be stored and inventoried as this can become
costly and time consuming for the SFAC personnel. The servicing legal office will
review the offers.
m. Donations of Real Property. If it is an offer to construct a building or other
permanent structure for the SFAC, refer to AR 1-100 as this is a donation to the
installation, not the NAFI.
n. Donations of services may be accepted if they are for quality of life services in
support of WTs and their Families for which APF are not authorized.
o. Expenditures from the Army Soldier and Family Readiness Donations SM NAFI
may be for quality of life items, services and supplies for which APF are not authorized,
such as snacks and refreshments in the SFAC and offsetting the cost for MWR or other
recreational activities. These activities include trips, lodging expenses for WT Family
members who are not authorized Invitational Travel Orders and other programs where
there. is a cost to the WT and/or Family members and APF are not authorized.
p. Expenditure of Army Soldier and Family Readiness Donations SM NAFI must
benefit Service Members and their Families in an appropriate manner. Appropriate use
includes, but is not limited to: Special events to foster Soldier and Family cohesion and
morale. Expenditures must comply with NAF procurement procedures in accordance
with AR 215-4.

IMWR-FP
SUBJECT: letter of Instruction (lOI) for Soldier and Family Assistance Center (SFAC)
Donations Management
6. GIFTS FOR DISTRIBUTION TO INDIVIDUALS. Refer donor to appropriate authority
that can accept.
7. GIFTS TO WARRIORS IN TRANSITION. The SFAC may not accept gifts on behalf
of Warriors in Transition. If gifts for WTs are offered, the SFAC Director will contact the
WTU Cadre with information about the proposal and WTU Cadre will coordinate
acceptance with their servicing SJA office regarding information and procedures of gifts
toWTs. RefertoAR 1-101.
8. GIFTS TO THE DEPARTMENT OF THE ARMY, AR 1-100. Refer donor to
appropriate installation/region authority for additional information.
9. POINT OF CONTACT. The overall intent of this lOI is to make the process easier to
accept donations to the SFAC. Any recommendations to improve the process should
be sent to FMWRC, Attn: IMWR-FP. Please address questions regarding this lOI to
FMWRC-FP, SFAC Division, 703-681-0643 or 703-681-7399.
DISTRIBUTION:
HQ, IMCOM DFMWR
IMCOM Region Director
IMCOM Region DFMWR
IMCOM Region Army Community Service Program Manager
Garrison Commander
Garrison DFMWR
Garrison Army Community Service Director
Garrison SFAC Director