Fairgrounds Rules - Gallatin County, Montana

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walkways, midway, buildings, or barn area. 15. Report any damages or problems to Fairgrounds staff immediately. 16. Any person violating these or any other Rules of the Fair Board or any term or condition of any agreement or otherwise violates any law is subject to immediate removal from the Fairgrounds. 17. No person acting alone or in concert with others, shall go into or upon the Fairgrounds and obstruct or disrupt by force, violence or other conduct which is in fact obstructive or disruptive, activities conducted thereon or uses made thereof. Obstructive or disruptive conduct includes restricting lawful: a. Freedom of movement on or within a facility. b. Designated use of facility. c. Ingress or egress on or within a facility. 18. Food for sale shall comply with Montana Public Health laws. If food is to be prepared on site, the vendor must obtain a State of Montana Food Purveyors License. This can be done through the Gallatin City-County Health Department or the Montana Department of Health. Non-Profit organizations may request an exemption from this requirement from the Gallatin City-County Health Department at the Gallatin County Courthouse (582-3120). 19. All barns and buildings are designated “No Smoking Areas”. 20. WEAPONS. The carrying or possession of a weapon in or on the Gallatin County Fairgrounds is prohibited unless authorized by the Fair Board. Carrying or possessing “toy” weapons is also prohibited during the County Fair. III. SECURITY 1. There will be Fairgrounds Staff on the grounds at all times during any event. Fairgrounds Staff may terminate the event upon violation of any law or term and condition of any agreement. 2. A night watchman shall be posted during livestock events when livestock is kept on the Fairgrounds overnight. This watchman must be approved by Fairgrounds management. If an approved watchman is not posted, Fairgrounds Staff will provide this service and bill an appropriate and reasonable amount to the responsible party. 3. Any event serving or selling alcoholic beverages (see below) or any other event deemed necessary by the Fair Board, must supply security to insure the safety of those participating in the event or other activities on the Fairgrounds, facilities and equipment. This security must be approved by the Fair Board. Should an event fail to provide approved security for their event, it will be viewed as a violation and will be terminated immediately. IV. ALCOHOL 1. DOCUMENTATION REQUIREMENTS: (Must supply Fairgrounds before event is confirmed) A. A copy of the State Liquor License, B. Proof of Liquor Liability Insurance C. “City/County Alcoholic Beverage Catering Special Event Endorsement” D. If the event is hosted or sponsored by a Montana State University organization an "Off Campus Alcohol Activity Permit” signed by the Dean of Students must also be provided. E. Proof of Alcohol Sales Training for anyone actually selling the alcoholic beverages 2. Anyone not abiding by the following policies will forfeit the right to serve alcoholic beverages on the Fairgrounds. In order to have that privilege reinstated the alcohol provider must come before the Fair Board. 3. No alcoholic beverages shall be brought on to the Fairgrounds unless prior authorization is obtained from the Fair Board. This includes coolers. 4. If alcoholic beverages are sold or served during an event held on the Fairgrounds, it must be stated in writing and all state, county and city laws must be obeyed. 5. It is the responsibility of the Alcoholic beverage provider to see that all alcohol is contained in the event area. 6. No Alcohol is allowed in the Parking Lots. and Barns 7. Alcohol is allowed in the camping areas, but only inside the RV’s. F:\WINWORD\FILES\FORMS - FG\FAIRGROUNDS RULES FOR CONTRACTS - updated March 2010.doc
8. Alcoholic beverages must be served in cans, paper or plastic cups. No glass containers are allowed. 9. Fair Board approved alcohol training is required for anyone selling alcoholic beverages and proof of this training MUST be provided. Please contact at 406-587-7786 or e-mail her at stacy@childcareconnections.info to set up an appointment for alcohol training. 10. As stated in the Security section (III. #3) above, all events serving or selling alcohol or any other event deemed necessary by the Fair Board, will be required to supply security for the event. V. CLEANUP 1. Those utilizing the Fairgrounds are expected to leave facilities in the same condition as they found them. Payment for any damages to the Fairgrounds caused as a direct result of the event will be the party responsible for the event. 2. Clean up procedures for each building are posted in the buildings. 3. The Fairgrounds Staff is not responsible for setting up tables and chairs and other equipment. They are also not responsible for sweeping, cleaning tables and chairs and other equipment and placing litter in trash cans after an event. Cleaning up litter will include inside facility used and outside facility when appropriate. Any litter over and above what will fit in the provided cans must be removed from the Fairgrounds by user or additional charges may apply. 4. Cleanup must be completed immediately after any event or it will be billed to the party responsible for the event. 5. Barn users are to dump manure in designated areas only. 6. Please help keep the Fairgrounds clean! Litter barrels are provided for this purpose. If you need to clean out a livestock trailer, use the designated areas. Don't clean trailers out in parking lots. VI. DISSEMINATION OF INFORMATION AND MATERIAL 1. Distribution of advertising material or matter of any kind, nature, or description is PROHIBITED on the Fairgrounds UNLESS such distribution shall be within and from the assigned or designated space or shall first have been authorized by the Fair Management upon application. VII. LIVESTOCK 1. ANIMAL CARE: The Fair Board requires that animals be handled in a proper and ethical manner in accordance with accepted modern animal husbandry and scientific practices. In addition, adequate care including watering, feeding, and comfort should be appropriately provided to all animals. Any individual treating an animal in any other manner will be dismissed from the grounds. Health aids and other approved products should be used with care, according to prescribed practices, only when needed and in the correct amounts. Anyone judged to be cruel to animals on the grounds will be dismissed from the grounds. 2. PARKING OF LIVESTOCK TRAILERS & TRUCKS: Livestock exhibitors having trucks, trailers and cars that will not be in general use during the week of the Fair will be required to park these in the trailer parking area which is located in the West Annex of the Fairgrounds (accessed through the West Oak Gate). 3. SIGNAGE: Livestock owners/exhibitors may put signs up over their display on the wall or freestanding signs will be allowed, providing they do not extend into the aisle or into another exhibit. No electrical signs will be allowed in the barns. Please remove tacks, tape, and nails before leaving. 4. ANY ANIMAL THAT DIES ON THE GROUNDS MUST BE TAKEN IMMEDIATELY TO MONTANA STATE UNIVERSITY FOR NECROPSY. Any expenses incurred will be paid by the owner of the animal. 5. CATTLE: All bulls must be handled with a nose lead. All cattle must be tied with halter and neck rope in and out of the barns. 6. DESIGNATED LIVESTOCK AREA: Livestock is allowed only in the barn area and arenas. 7. ANIMAL HEALTH, BRAND & IMPORT REGULATIONS: All out-of-state animals must be accompanied by a Veterinary Inspection Certificate (current within 30 days), and an Import Permit that can be obtained by the Veterinarian issuing the F:\WINWORD\FILES\FORMS - FG\FAIRGROUNDS RULES FOR CONTRACTS - updated March 2010.doc
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Fairgrounds Rules - Gallatin County, Montana

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