City of Gainesville Public Utilities Department - Gainesville, GA
City of Gainesville Public Utilities Department - Gainesville, GA
City of Gainesville Public Utilities Department - Gainesville, GA
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<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> <strong>Department</strong>
About the cover:<br />
Riverside WTP intake.<br />
Staff member, Moe Lyons, giving a tour <strong>of</strong> the Lakeside WTP to group <strong>of</strong> McEver<br />
Elementary school students.<br />
Water Distribution employees working on fire hydrant.<br />
Riverside WTP staff member, Damond Castleberry, making adjustments to chemical<br />
rates.<br />
Employees <strong>of</strong> the <strong>Public</strong> <strong>Utilities</strong> <strong>Department</strong> located at the PUD Administration<br />
building on Queen <strong>City</strong> Parkway.
<strong>City</strong> <strong>City</strong> <strong>of</strong> <strong>of</strong> <strong>Gainesville</strong><br />
<strong>Gainesville</strong><br />
<strong>Public</strong> <strong>Public</strong> <strong>Utilities</strong> <strong>Utilities</strong> <strong>Department</strong><br />
<strong>Department</strong><br />
For Fiscal Period:<br />
July 1, 2008 thru June 30, 2009<br />
KELLY RANDALL, Director<br />
TIM COLLINS, Assistant Director<br />
Visit us at: www.gainesville.org
DIRECTOR’S LETTER<br />
WATER & SEWER SERVICE AREA CHARTS<br />
INTRODUCTION<br />
FY09 ANNUAL REPORT<br />
<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong><br />
Table <strong>of</strong> Contents<br />
Introduction ...................................................................................................................... 1<br />
Awards .............................................................................................................................. 5<br />
Facilities ............................................................................................................................ 6<br />
OR<strong>GA</strong>NIZATIONAL CHARTS<br />
FINANCE & ADMINISTRATION<br />
Customer Account Services ............................................................................................... 9<br />
Finance & Administration ................................................................................................ 14<br />
WATER & WASTEWATER TREATMENT SERVICES<br />
Water Treatment ............................................................................................................ 16<br />
Water Reclamation .......................................................................................................... 22<br />
Maintenance Services ...................................................................................................... 27<br />
ENVIRONMENTAL COMPLIANCE AND PERMITTING<br />
Environmental Compliance and Permitting ..................................................................... 29<br />
ENGINEERING AND CONSTRUCTION SERVICES<br />
Engineering and Construction Services ............................................................................ 40<br />
DISTRIBUTION AND COLLECTION<br />
Water Distribution ........................................................................................................... 50<br />
Wastewater Collection .................................................................................................... 53
CITY OF <strong>GA</strong>INESVILLE<br />
<br />
PUBLIC UTILITIES<br />
DEPARTMENT<br />
<br />
757 Queen <strong>City</strong> Parkway, SW<br />
<strong>Gainesville</strong>, Georgia 30501-4358<br />
Telephone: 770.538.2466<br />
Fax: 770.535.5634<br />
Web Site: www.gainesville.org<br />
To our customers:<br />
This past Fiscal Year has been quite challenging. The first half <strong>of</strong> the year was<br />
severely dry. We were under a State mandated Level 4 Drought Response for all but<br />
two weeks <strong>of</strong> the year. Additionally, what we thought at this point last year was a<br />
“housing turndown” turned out to be the most severe long lasting recession since the<br />
Great Depression.<br />
Our water system that was pumping some 17.82 mgd on the average dropped to<br />
16.56 mgd. This reduction was reflected in a drop in revenues for the second year in<br />
a row. Deferring purchases and some maintenance procedures could no longer<br />
bridge the gap.<br />
Staff responded admirably. They begin to look for new, more cost effective ways to<br />
work. For instance, the Water Treatment Facilities began shifting high power<br />
consuming operations to nighttime when electric rates are lower. The Distribution<br />
and Collections Division “swapped” their drive home service trucks for “a fourth<br />
man” responding in a pickup truck. Meter reading began the switch over to radio<br />
read technology. The list goes on but as a result, we actually ended the year with a<br />
surplus.<br />
Fiscal Year 2009 was a time to develop a new approach to providing service. As a<br />
result we are leaner but are still providing quality service.<br />
Though our Capital Improvements Plan has been greatly reduced, we are still able to<br />
initiate provision <strong>of</strong> sanitary sewer service on the south side out US 129 South. This<br />
$2.1 million facility should set the stage for growth and a “rebirth” <strong>of</strong> the area as<br />
soon as the economy turns around.<br />
In closing, although this year has been quite challenging, it has also been rewarding.<br />
There is always something sweet about rising above an undaunting challenge.<br />
Sincerely,<br />
Kelly J. Randall, P.E.<br />
<strong>Public</strong> <strong>Utilities</strong> Director
FY09 ANNUAL REPORT<br />
<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> - Introduction<br />
Introduction<br />
The <strong>City</strong> <strong>of</strong> <strong>Gainesville</strong>’s water supply and sanitary sewer system began in the late<br />
1800’s as a tax supported system providing limited service to residents within the <strong>City</strong> limits.<br />
The System became self-supporting in the 1940s. As the population adjacent to the <strong>City</strong><br />
increased, extensions were made to serve users outside the <strong>City</strong> limits. Currently, the System<br />
supplies water to a geographic area <strong>of</strong> approximately 394 square miles, including Clermont,<br />
Buford, Oakwood, Braselton, Flowery Branch, Gillsville, and portions <strong>of</strong> the Lula area.<br />
Today, the <strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> maintains nearly 1600 miles <strong>of</strong> underground water and<br />
sewer pipelines, which is nearly the equivalent to a continuous pipeline from <strong>Gainesville</strong>,<br />
Georgia to Breckenridge, Colorado. Water service is provided to approximately 46,550 meters<br />
which serves customers inside and outside the <strong>City</strong> limits. The System provides sewer service<br />
to 8,896 customers, including approximately 1,975 customers outside the <strong>City</strong> limits.<br />
The source <strong>of</strong> supply <strong>of</strong> raw water for the System is Lake Lanier, an impoundment <strong>of</strong> the<br />
Chattahoochee River that is owned and operated by the U.S. Army Corps <strong>of</strong> Engineers. The<br />
Georgia <strong>Department</strong> <strong>of</strong> Natural Resources, Environmental Protection Division (“EPD”) also<br />
governs water withdrawal from Lake Lanier through its water withdrawal permitting process.<br />
Treated water is stored in three clearwells at the Riverside WTP with a total combined<br />
on-site storage capacity <strong>of</strong> 12 MG. At the Lakeside WTP there are two 5 MG clearwells for a<br />
total combined on-site storage capacity <strong>of</strong> 10 MG.<br />
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FY09 ANNUAL REPORT<br />
<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> - Introduction<br />
In the distribution system there is a 5 MG ground level storage reservoir (known as the<br />
High Street Tank). Five (5) elevated storage tanks provide additional storage capacity <strong>of</strong> 3.60<br />
MG <strong>of</strong> finished water (as detailed below).<br />
The <strong>City</strong> has a total combined system storage capacity <strong>of</strong> 29.85 MG. This is enough<br />
stored water to serve customers for approximately two days at current usage levels.<br />
As always, it is the <strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> <strong>Department</strong>’s (PUD) goal to provide<br />
the highest level <strong>of</strong> service to our customers and ensure that <strong>Gainesville</strong>/Hall County residents<br />
have a continuous supply <strong>of</strong> the best water in Georgia. We consistently strive to meet the<br />
demands <strong>of</strong> the more than 176,000 customers that we currently serve while looking to the<br />
future <strong>of</strong> an increasingly growing population and the preservation <strong>of</strong> our most precious<br />
resource – water.<br />
It takes a dedicated and determined group <strong>of</strong> men and women to accomplish this<br />
tremendous task <strong>of</strong> managing the community’s water resources. PUD has a total <strong>of</strong> 253<br />
authorized positions budgeted in the Fiscal Year 2009 (FY09) budget and is comprised <strong>of</strong> several<br />
different Divisions that work together to manage the water and sewer systems. Each Division<br />
<strong>of</strong> PUD, in its own unique way, contributes to the comprehensive management <strong>of</strong> these<br />
systems. The Divisions are: Finance & Administration, Environmental Compliance &<br />
Permitting, Water & Wastewater Treatment Services, Engineering & Construction Services,<br />
and Distribution<br />
Summary <strong>of</strong> Elevated Storage Tanks<br />
Tank Name Capacity (gallons)<br />
King Street Tank 750,000<br />
Bark Camp Road 750,000<br />
Stringer Avenue 500,000<br />
Athens Highway 750,000<br />
Hog Mountain Road 750,000<br />
Total 3,500,000<br />
2
FY09 ANNUAL REPORT<br />
<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> - Introduction<br />
& Collection Services. The Divisions and their functions are further detailed in the<br />
<strong>Department</strong>al section <strong>of</strong> this report.<br />
The Drought - Another Challenging Year:<br />
Financial Impact:<br />
This past year continued to be a challenging one for the PUD. Beginning with preparing<br />
the annual budget for <strong>Public</strong> <strong>Utilities</strong>, it would prove to be one for the history books. For the<br />
first time ever, <strong>Public</strong> <strong>Utilities</strong> would prepare a budget that would be less than the previous<br />
year’s budget. As the state continued to be at Drought Response Level 4 and our revenues<br />
down, budgeting was a challenging experience to say the least. The final adopted PUD budget<br />
for FY09 was $48.6 M. This was 7.2% less than the FY08 adopted budget.<br />
Budget Comparison<br />
FY06 FY07 FY08 FY09<br />
$42.7M $46.3M $52.5M $48.6M<br />
As an Enterprise Fund, PUD is self supporting. While surrounding municipalities were<br />
implementing water rate increases as high as 27.3%, we were able to keep rate increases for<br />
water to 5.5%. This was due to good planning and prudent budgeting.<br />
Along with the challenge faced due to the drought conditions, the economy took a<br />
drastic down turn. The community jobless rate had doubled since January 2008, housing<br />
permits fell and bankruptcies and foreclosures were at an all time high. The fall <strong>of</strong> the housing<br />
market was a major hit to our FY09 budget. Water meter sales were projected to bring in<br />
approximately $3M budget based on history sales; however, the amount fell below this by<br />
$2.1M.<br />
Meters Sold<br />
FY06 FY07 FY08 FY09<br />
1,985 2,480 926 269<br />
3
FY09 ANNUAL REPORT<br />
<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> - Introduction<br />
Expenses were also another area that created overages for our FY09 budget. We<br />
experienced higher costs for electricity, chemicals and fuel. Through it all, PUD was still able to<br />
end the fiscal year with excess revenues by implementing budget cuts and delaying several<br />
capital projects.<br />
Production Impact:<br />
For the second consecutive year, the Utility’s production <strong>of</strong> drinking water was<br />
severely impacted by State mandated water restrictions. The water restrictions, along with our<br />
community’s adoption <strong>of</strong> conservation measures have reduced the amount <strong>of</strong> water treated<br />
and pumped into our system to an annual average <strong>of</strong> 16.6 MGD (Million Gallons per Day). This<br />
annual average is 2.0 MGD less than the water that was produced in both FY07 and FY08. This<br />
pumped-to-system average closely represents production numbers seen in the 1998 - 1999<br />
time-frame when the average was around 16.9 MGD.<br />
Sewage flows into our Water Reclamation Facilities were down as well. The FY09<br />
combined annual average flows to our treatment facilities was 8.0 MGD. These average flows,<br />
similar to the tread in drinking water production, also reflect volumes typically seen in the late<br />
1990’s.<br />
4
FY09 ANNUAL REPORT<br />
<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> - Introduction<br />
Awards<br />
It’s no surprise that the <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> <strong>Department</strong> is the winner <strong>of</strong> many<br />
state and national awards for quality and operations. This year was no different.<br />
PUD demonstrated what would be termed “best<br />
practices” that other cities and communities around the<br />
state should model. The Georgia <strong>Department</strong> <strong>of</strong><br />
Community Affairs awarded the <strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> its<br />
“Water First” designation. This designation recognizes<br />
the <strong>City</strong>’s efforts in the areas <strong>of</strong> watershed management,<br />
water conservation, public education and excellence in<br />
operating and maintaining our treatment systems. The<br />
<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> became one <strong>of</strong> thirteen <strong>City</strong>’s in the<br />
state to attain this designation.<br />
The Environmental Services Division’s Water<br />
Conservation Program received the 2009 Fox McCarthy<br />
Water Wise Award at the Georgia Association <strong>of</strong> Water<br />
Pr<strong>of</strong>essionals (<strong>GA</strong>WP) Spring Conference in Macon.<br />
<strong>Gainesville</strong> was recognized for several programs that<br />
have a direct i mpact on water conservation including rain<br />
barrel workshops, the plumbing retr<strong>of</strong>it program, Captain<br />
Conservation, water conservation kits, and the<br />
distribution <strong>of</strong> low flow nozzles for area restaurants.<br />
The Linwood Water Reclamation Facility was<br />
the recipient <strong>of</strong> the <strong>GA</strong>WP “Plant <strong>of</strong> the Year” award<br />
in the category <strong>of</strong> Advanced Treatment Facility in the<br />
capacity category <strong>of</strong> 1.0-10.0 MGD. The award is<br />
given to facilities which, through evaluation,<br />
demonstrate excellence in the operation and<br />
maintenance <strong>of</strong> the treatment facilities. For Linwood,<br />
it was the sixth time the facility has received this<br />
award since 1996 and the first since the plants<br />
capacity was expanded to 5.0 MGD.<br />
5
FY09 ANNUAL REPORT<br />
<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> - Facilities<br />
Facilities<br />
RIVERSIDE WATER TREATMENT PLANT (WTP) FACILITY<br />
Address: 2120 Riverside Drive<br />
<strong>Gainesville</strong>, <strong>GA</strong> 30501<br />
Year Opened: 1953<br />
Expanded: 1698, 1975, 1978, 1996, 2001, 2004, 2007<br />
Capacity: 25.0 MGD<br />
Operational Hrs: 24hrs<br />
PUBLIC UTILITIES ADMINISTRATION BUILDING<br />
Address: 757 Queen <strong>City</strong> Parkway<br />
<strong>Gainesville</strong>, <strong>GA</strong> 30501<br />
Year Opened: 2000<br />
Operational Hrs: Lobby & Offices: M-F 8-5<br />
Drive-Thru – 7AM – 6PM<br />
LAKESIDE WATER TREATMENT PLANT (WTP) FACILITY<br />
Address: 5640 Jim Crowe Road<br />
Flowery Branch, <strong>GA</strong> 30542<br />
Year Opened: 2002<br />
Capacity: 10.0 MGD<br />
Operational Hrs: 24hrs<br />
6
FY09 ANNUAL REPORT<br />
FLAT CREEK WATER RECLAMATION FACILITY (WRF)<br />
Address: 2641 Old Flowery Branch Rd.<br />
<strong>Gainesville</strong>, <strong>GA</strong> 30501<br />
Year Opened: 1960<br />
Expanded: 1965, 1980, 2002, 2006<br />
Capacity: 12.0 MGD<br />
Operational Hrs: 24hrs<br />
ENVIRONMENTAL SERVICES FACILITY (LAB)<br />
Address: 2641 Old Flowery Branch Rd.<br />
<strong>Gainesville</strong>, <strong>GA</strong> 30501<br />
Year Opened: 2004<br />
Operational Hrs: M-F 8AM – 5PM<br />
<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> - Facilities<br />
LINWOOD WATER RECLAMATION FACILITY (WRF)<br />
7<br />
Address: 500 Linwood Drive<br />
<strong>Gainesville</strong>, <strong>GA</strong> 30501<br />
Year Opened: 1956<br />
Expanded: 1969, 2008<br />
Capacity: 5.0 MGD<br />
Operational Hrs: 24hrs
HANCOCK AVENUE MAINTENANCE FACILITY<br />
Address: 1040 Hancock Avenue<br />
<strong>Gainesville</strong>, <strong>GA</strong> 30501<br />
Year Opened: 2006<br />
Operational Hrs. M–F 8AM – 5PM<br />
On-Call 24hrs<br />
FY09 ANNUAL REPORT<br />
<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> - Facilities<br />
BRADFORD STREET WAREHOUSE FACILITY<br />
8<br />
Address: 1006 South Bradford Street Ext.<br />
<strong>Gainesville</strong>, <strong>GA</strong> 30501<br />
Year Opened: 1988<br />
Operational Hrs: M–F 8AM – 5PM<br />
“FUTURE SITE”<br />
CEDAR CREEK WATER TREATMENT PLANT FACILITY<br />
Address: 5520 Timberidge Road<br />
<strong>Gainesville</strong>, <strong>GA</strong> 30501<br />
Planned Opening: 2012<br />
Future Capacity: 12.0 MGD
<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> – <strong>Public</strong> <strong>Utilities</strong> <strong>Department</strong><br />
FY09 Organizational Chart<br />
Tina Wetherford<br />
Finance & Administration<br />
Division Manager<br />
Stanley Mize<br />
Water & Wastewater<br />
Treatment<br />
Division Manager<br />
Tim Collins<br />
Assistant <strong>Public</strong><br />
<strong>Utilities</strong> Director<br />
CITIZENS<br />
<strong>Gainesville</strong> <strong>City</strong><br />
Council<br />
Kip Padgett<br />
<strong>City</strong> Manager<br />
Kelly Randall<br />
<strong>Public</strong> <strong>Utilities</strong><br />
Director<br />
Vacant<br />
Environmental<br />
Compliance & Permitting<br />
Division Manager<br />
Vacant<br />
Engineering &<br />
Construction Services<br />
Division Manager<br />
Joey Leverette<br />
Distribution & Collection<br />
Division Manager
Matt Simmons<br />
Customer Advocate<br />
Finance & Administration Division<br />
FY09 Organizational Chart<br />
Kelli Cranford<br />
Customer Service<br />
Manager<br />
Staff (18)<br />
Tim Collins<br />
Assistant <strong>Public</strong><br />
<strong>Utilities</strong> Director<br />
Zeb Cain<br />
Systems Analyst<br />
Kelly Randall<br />
<strong>Public</strong> <strong>Utilities</strong><br />
Director<br />
Tina Wetherford<br />
Finance &<br />
Administration<br />
Division Manager<br />
Barbara<br />
Mason<br />
Administrative<br />
Secretary<br />
Johnny Gilbert<br />
Purchasing Officer<br />
Staff (4)<br />
Sue Walker<br />
Meter Manager<br />
Staff (14)<br />
Vacant<br />
Administrative<br />
Coordinator<br />
Staff (3)
Water & Wastewater Treatment Services Division<br />
FY09 Organizational Chart<br />
Stephen Douglas<br />
Water Operations<br />
Superintendent<br />
Staff (29)<br />
Tim Collins<br />
Assistant <strong>Public</strong> <strong>Utilities</strong><br />
Director<br />
Kelly Randall<br />
<strong>Public</strong> <strong>Utilities</strong> Director<br />
Stanley Mize<br />
Water & Wastewater<br />
Treatment Services<br />
Manager<br />
Danny Ingram<br />
Wastewater Operations<br />
Superintendent<br />
Staff (30)<br />
Jerry Cagle<br />
Maintenance Manager<br />
Staff (23)
Environmental Compliance & Permitting Division<br />
FY09 Organizational Chart<br />
Tim Collins<br />
Assistant <strong>Public</strong> <strong>Utilities</strong> Director<br />
Horace Gee<br />
Environmental Services Administrator<br />
Staff (15)<br />
Kelly Randall<br />
<strong>Public</strong> <strong>Utilities</strong> Director<br />
Vacant<br />
Environmental Compliance & Permitting<br />
Division Manager<br />
Myron Bennett<br />
Development Permitting Manager<br />
Staff (6)
Engineering & Construction Services<br />
FY09 Organizational Chart<br />
Tim Collins<br />
Assistant <strong>Public</strong> <strong>Utilities</strong> Director<br />
Construction Coordinator<br />
Staff (1)<br />
Kelly Randall<br />
<strong>Public</strong> <strong>Utilities</strong> Director<br />
Vacant<br />
Engineering & Construction Services<br />
Division Manager<br />
Jarrett Nash / Mak Yari<br />
Construction & Project Section Chief /<br />
Engineering & Planning Section Chief<br />
Staff (20)<br />
Administrative Secretary<br />
Staff (1)
Distribution & Collection Services Division<br />
FY09 Organizational Chart<br />
Jonathan Davis<br />
Wastewater Construction<br />
Superintendent<br />
Staff (20)<br />
Tim Collins<br />
Assistant <strong>Public</strong><br />
<strong>Utilities</strong> Director<br />
Rhett Williams<br />
Water Construction<br />
Superintendent<br />
Staff (28)<br />
Kelly Randall<br />
<strong>Public</strong> <strong>Utilities</strong><br />
Director<br />
Joey Leverette<br />
Distribution & Collection<br />
Division Manager<br />
Jason Vannatta<br />
Locator Supervisor<br />
Staff (3)<br />
Hoyt Stephens<br />
Heavy Equipment Mechanic<br />
Staff (1)
OR<strong>GA</strong>NIZATION<br />
FY09 ANNUAL REPORT<br />
<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Finance and Administration<br />
Finance and Administration Division<br />
The Finance & Administration Division is comprised <strong>of</strong> two sections: Customer Account<br />
Services and Finance & Administration. The Division consists <strong>of</strong> 50 authorized positions which<br />
may be broadly categorized as customer service representatives, a customer advocate, billing<br />
staff, meter services/sales staff, warehouse staff, administrative and support personnel,<br />
financial and divisional management, Assistant Director and the Director’s <strong>of</strong>fice.<br />
The majority <strong>of</strong> the Division’s staff, including the Director’s <strong>of</strong>fice, is located in the <strong>Public</strong><br />
<strong>Utilities</strong> Administration Building located at 757 Queen <strong>City</strong> Parkway. The Purchasing staff,<br />
Billing staff, Meter Services staff, and Customer Service Field Rep. staff are located at the<br />
Bradford Street Warehouse Facility at 1006 South Bradford Street Extension.<br />
CUSTOMER ACCOUNT SERVICES<br />
MISSION STATEMENT: To provide our Customers with pr<strong>of</strong>essional, accurate and efficient services.<br />
SCOPE OF SERVICES<br />
The Customer Account Services (CAS) group is<br />
responsible for providing customer service to over<br />
50,000 customers. Some <strong>of</strong> the services provided<br />
include, but are not limited to answering calls, posting<br />
payments, billing, meter readings, meter sales,<br />
submitting and completing service requests, preparing<br />
adjustments and<br />
maintaining our<br />
billing s<strong>of</strong>tware database. There are thirty-six (36)<br />
authorized positions in the Customer Account Services group.<br />
During this fiscal year our Customer Service Manager<br />
successfully implemented a check scanning process. This<br />
process has improved<br />
the processing time for<br />
posting <strong>of</strong> utility payments and increased the posting <strong>of</strong><br />
deposits to our account. In September 2008 the CAS group<br />
implemented UBPayments. This was an added<br />
convenience for our customers as they could now access<br />
their utility account online. They were able to pay by debit<br />
9
FY09 ANNUAL REPORT<br />
<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Finance and Administration<br />
or credit card and view their account information. By the end <strong>of</strong> June we had over 3,000<br />
customers who had signed up as users for the online payments and $481,327.70 in utility<br />
payments had been processed through this system.<br />
STATISTICAL INDICATORS<br />
As a utility we have over 50,000 water accounts <strong>of</strong> which 46,550 water accounts were<br />
active as <strong>of</strong> June 30, 2009. There were 8,896 active sewer customers at the end <strong>of</strong> the<br />
fiscal year. Billing generated 558,629 bills during FY09.<br />
Below is some statistical information regarding the breakdown <strong>of</strong> the types <strong>of</strong><br />
customers, usage and revenue based on customer classifications for water and<br />
wastewater.<br />
Note: Figures shown are unaudited FY09 Figures<br />
As you can see from the graphs above, 51.4% <strong>of</strong> our water revenue comes from our residential<br />
customers which are 89.3% <strong>of</strong> our customer base. General Industry continues to comprise<br />
26.1% <strong>of</strong> water revenue and 32.1% <strong>of</strong> water usage from a small customer percentage <strong>of</strong> 0.5%.<br />
10
FY09 ANNUAL REPORT<br />
<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Finance and Administration<br />
Note: Figures shown are unaudited FY09 Figures<br />
General Industry continues to be the largest user <strong>of</strong> wastewater at 60.0% <strong>of</strong> total wastewater<br />
usage and comparatively 60.7% <strong>of</strong> total wastewater revenue. Commercial usage is the next<br />
highest at 18.2% with 18.3% <strong>of</strong> wastewater revenues. As you can see 70.0% <strong>of</strong> wastewater<br />
customers are residential, but the usage is only 11.7%. The revenue comparison is a slightly<br />
lower percentage at 10.3% due to the fact that residential wastewater customers are billed at<br />
85% <strong>of</strong> water readings for wastewater usage.<br />
11
FY09 ANNUAL REPORT<br />
<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Finance and Administration<br />
Note: Figures shown are unaudited FY09 Figures<br />
PUD continues to rely on our Top 10 customers for a large percentage <strong>of</strong> water/wastewater<br />
revenue. As you can see from the chart above, this percentage has increased by 4.2% from<br />
FY08 to FY09.<br />
12
FY09 ANNUAL REPORT<br />
<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Finance and Administration<br />
Note: Figures shown are unaudited FY09 Figures<br />
As shown in the graph above, the total revenues for the Utility have continued to decline in<br />
FY09 due to the continued drought conditions and the poor economy.<br />
ACCOMPLISHMENTS<br />
The following accomplishments were achieved during<br />
FY09:<br />
We are pleased that our automatic meter reading<br />
(AMR) implementation is well under way. During<br />
FY09 one-fourth <strong>of</strong> our billing cycles have been<br />
converted to AMR. What once took six staff<br />
members over a week to read for billing is now completed in<br />
two business days by two staff members. This is also<br />
providing the opportunity for meter staff to learn to rebuild<br />
meters and perform minor maintenance in the field.<br />
13
FY09 ANNUAL REPORT<br />
<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Finance and Administration<br />
A Meter Manager position was created in FY09 to manage all areas regarding meters.<br />
This was not an additional staff position, but a vacant meter reader position was<br />
eliminated and replaced with the manager position. The Meter Manager (MM)<br />
supervises meter readers, customer service field representatives and meter sales staff.<br />
The MM is responsible for writing Standard Operating Procedures (SOP) for our meter<br />
services group, working with vendors, and establishing policies and procedures for the<br />
meter group.<br />
A Systems Analyst position was also put in place during FY09. This position was also<br />
created by eliminating another position to provide for the much needed IT position for<br />
PUD. Having our own IT person has greatly improved our ability to implement service<br />
packs for our billing s<strong>of</strong>tware, quickly resolve computer issues to provide staff with the<br />
necessary tools to do their job, and to work closely with the <strong>City</strong> IT department.<br />
2010 FISCAL YEAR GOALS & OBJECTIVES<br />
The FY10 goals & objectives for the Customer Account Services group are as follows:<br />
Improve billing accuracy.<br />
o Reduce the number <strong>of</strong> dead meter service requests by 10% in FY10 by<br />
addressing these issues on a quarterly basis.<br />
Enhance convenience to utility customers by providing additional payment options.<br />
o Provide option for customers to set up automatic payment by credit cards in<br />
FY10.<br />
Gain operational efficiencies, increase accuracy and speed <strong>of</strong> remittances by<br />
streamlining the billing process.<br />
o Implement an electronic billing (e-bill) option and achieve 15% participation in<br />
FY10.<br />
FINANCE & ADMINISTRATION<br />
MISSION STATEMENT: To provide a stable financial position and administrative support for daily operations.<br />
SCOPE OF SERVICES<br />
The Finance and Administration Division has fourteen (14) authorized positions which includes<br />
the Director, Assistant Director, Finance & Administration Division Manager, Accounts Payable ,<br />
Customer Advocate, Inventory Control, Payroll, Purchasing and Warehouse personnel.<br />
14
FY09 ANNUAL REPORT<br />
<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Finance and Administration<br />
The group is responsible for financial planning for the Five-Year CIP, preparation and<br />
management <strong>of</strong> the operating and capital equipment budgets, performing cost-<strong>of</strong> services<br />
analysis, evaluation <strong>of</strong> customer service “best practices,” payroll and personnel support,<br />
purchasing and inventory control, fleet and asset management, accounts payable, policy<br />
enforcement, utility debt collection, management <strong>of</strong> the 18,000 square foot administration<br />
building and the warehouse facility, and preparation <strong>of</strong> the annual report and other<br />
publications. This staff works closely with the Director in establishing long-term directions and<br />
goals for the <strong>Public</strong> <strong>Utilities</strong> <strong>Department</strong>, developing departmental policies and municipal<br />
codes, and providing essential support to all divisions.<br />
STATISTICAL INDICATORS<br />
Accounts Payable staff processed 5,968 invoices and 471 requisitions in FY09.<br />
Purchasing staff processed 2 Requests for Proposals and 4 Requests for Bids.<br />
ACCOMPLISHMENTS<br />
The following accomplishments were achieved during FY09:<br />
Adopted a reduced budget and managed to keep rate increases down to an acceptable<br />
increase compared to neighboring municipalities.<br />
Completed a Cost <strong>of</strong> Services Analysis for the Utility.<br />
Automated External Defibrillators (AED’s) were purchased for key buildings and staff<br />
training was conducted.<br />
2010 FISCAL YEAR GOALS & OBJECTIVES<br />
The FY10 goals & objectives for the Finance & Administration <strong>Department</strong> are as follows:<br />
Maintain a healthy position for the utility.<br />
o Control operating expenses by allowing 0% increase from the previous year’s<br />
(FY09) budget.<br />
Provide efficient and accurate administrative support to external and internal<br />
customers.<br />
o Respond to internal and external customers within 24 hours in FY10.<br />
Maintain a secure and efficient Warehouse Facility.<br />
o Implement key policies and procedures prohibiting unauthorized personnel<br />
access to the warehouse inventory in an effort to enhance the current security<br />
system.<br />
15
OR<strong>GA</strong>NIZATION<br />
FY09 ANNUAL REPORT<br />
<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Water and Wastewater Treatment Services<br />
Water and Wastewater Treatment Services Division<br />
The Water and Wastewater Treatment Services Division is comprised <strong>of</strong> three (3) sectional<br />
groups that consist <strong>of</strong> approximately eighty (80) employees. The sectional groups are<br />
categorized as: Water Treatment (Riverside and Lakeside), Water Reclamation (Flat Creek<br />
and Linwood), and Maintenance Services.<br />
The Water Treatment group is responsible for collecting raw water from Lake Lanier, the<br />
treatment <strong>of</strong> that water to national drinking water standards at the Riverside and Lakeside<br />
Water Treatment Plants (WTP), and the distribution <strong>of</strong> the finished treated water into the<br />
systems water storage facilities. The <strong>of</strong>fices and staff for this group are located at the Riverside<br />
Water Treatment Facility at 2120 Riverside Drive and the Lakeside Water Treatment Facility<br />
located at 5460 Jim Crow Road.<br />
The Water Reclamation group treats all <strong>of</strong> the collected wastewater to environmentally safe<br />
discharge standards in utilizing the treatment made available at the Flat Creek and Linwood<br />
Water Reclamation Facilities (WRF). The <strong>of</strong>fices and staff <strong>of</strong> this group are located at the Flat<br />
Creek Water Reclamation Facility at 2640 Old Flowery Branch Road and the Linwood Water<br />
Reclamation Facility at 500 Linwood Drive.<br />
The Maintenance Services group is responsible for maintaining all equipment located within<br />
the treatment plants, operation and maintenance <strong>of</strong> sewer pump stations and potable water<br />
booster pump stations while also providing grounds keeping to miscellaneous areas <strong>of</strong> the<br />
<strong>Public</strong> <strong>Utilities</strong> <strong>Department</strong>, along with sewer right-<strong>of</strong>-way maintenance and inspections. The<br />
staff and <strong>of</strong>fices <strong>of</strong> this group are located at the Maintenance and Training Building within the<br />
Flat Creek facility at 2640 Old Flowery Branch Road.<br />
During FY09, the Division was severely impacted by sudden and unexpected increases in<br />
chemical and electrical costs. The Division’s budget was compromised when the Utility incurred<br />
increases in electrical costs <strong>of</strong> 21% while budgeting for a more typical cost increase around<br />
10%. Chemical unit prices on average increased 25% also while the Utility again budgeted for<br />
increases around 10%. These two unexpected cost increases forced the Division to look for<br />
ways to decrease its energy and chemical consumption in the treatment process to make up for<br />
a projected $500,000 budget short-fall due to these unanticipated prices associated with<br />
inflation.<br />
Both the Flat Creek WRF and the Riverside WTP significantly reduced their power consumption<br />
in FY09. Riverside’s consumption was reduced by approximately 21% and Flat Creek’s was<br />
reduced by approximately 13%. The Linwood WRF’s power use shows a substantial increase in<br />
power due to FY09 being the first full year <strong>of</strong> operation <strong>of</strong> the new facility. Overall, the<br />
16
FY09 ANNUAL REPORT<br />
<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Water and Wastewater Treatment Services<br />
reductions in energy use implemented by all facilities resulted in cost savings totaling in excess<br />
<strong>of</strong> $500.000.<br />
Water Treatment<br />
Fiscal Year 07 08 09<br />
KW Usage 17,114,562 15,993,203 14,671,520<br />
KW Cost $955494 $1,004,729 $961,464<br />
MG Treated 6047 6527 7515<br />
Energy Cost/ MG Treated $158.01 $153.93 $127.94<br />
Water Reclamation<br />
Fiscal Year 07 08 09<br />
Usage 13212009 17128021 17396107<br />
KW Cost $795,449 $1,087,207 $1,209,107<br />
MG Treated 2920 2847 3066<br />
Energy Cost/ MG Treated $272.41 $381.88 $394.36<br />
WATER TREATMENT<br />
MISSION STATEMENT: To provide the highest quality drinking water in the most resourceful and economical<br />
way.<br />
SCOPE OF SERVICES<br />
The Water Treatment group consists <strong>of</strong> a Superintendent, two (2) Plant Managers, and twentyeight<br />
(28) other staff members. This group is primarily responsible for the daily operations <strong>of</strong><br />
the Riverside and Lakeside Water Treatment Plants (WTP) and “finished” (i.e., treated) water<br />
storage facilities. The Riverside WTP has the capacity to produce and is permitted to process 25<br />
Million Gallons per Day (MGD). The Lakeside WTP provides another 10 MGD <strong>of</strong> potable water<br />
for the community. Water is pumped from Lake Lanier to both treatment facilities and treated<br />
to be safe for residential, commercial, and industrial use. A high quality, uninterrupted supply<br />
<strong>of</strong> potable water free <strong>of</strong> objectionable turbidity, color, taste, and odor is produced.<br />
17
FY09 ANNUAL REPORT<br />
<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Water and Wastewater Treatment Services<br />
STATISTICAL INDICATORS<br />
---- Riverside and Lakeside WTP Capacity Indicators ----------<br />
FY06 FY07 FY08 FY09<br />
Filtering Capacity (MGD) 35 35 35 35<br />
Filtering Permitted Capacity (MGD) 35 35 35 35<br />
PERMITTED - Raw Water Withdrawal<br />
- Maximum 24 hour (MGD) 35 35 35 35<br />
- Monthly Avg. not to exceed (MGD) 30 30 30 30<br />
ACTUAL – Raw Water Withdrawn<br />
- Maximum 24 hour (MGD)/(date)<br />
Riverside 19.2 19.2 18.80 13.92<br />
Lakeside 9.8 9.6 9.92 10.25<br />
- Monthly Avg. (MGD) 19.2 19.8 17.91 17.0<br />
TOTAL - Raw Water Withdrawn (MG) 7,002 7,227 6,536 6,222<br />
Pumped To System<br />
- Max Day (MG) --------------------------- 28.3 26.08 27.31 21.98<br />
- Avg. Day (MG) ---------------------------- 19.2 19.85 17.82 16.56<br />
- Total (MG) -------------------------------- 7,039 7,515 6,527 6,047<br />
Sludge disposal (Tons) 903 919 946 782<br />
MGD = Million Gallons Per Day MG = Million Gallons<br />
18
FY09 ANNUAL REPORT<br />
<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Water and Wastewater Treatment Services<br />
The following is a chart indicating the treatment capacities <strong>of</strong> the facilities and the maximum<br />
water treated during any one day during each period.<br />
MG<br />
35<br />
30<br />
25<br />
20<br />
15<br />
10<br />
5<br />
0<br />
4<br />
8<br />
5.5 6<br />
14.6<br />
10<br />
14.5 15<br />
17.2<br />
12<br />
Water Treatment Capacity<br />
Capacity (MG) Max. Day<br />
20 19.9<br />
25 24.1 25<br />
1953 1958 1965 1980 1982 1987 1995 FY02 FY03 FY04 FY05 FY06 FY07 FY08 FY09<br />
Note: 1953 - 1995 are based on calendar year<br />
19<br />
23.5<br />
35<br />
24.6<br />
35<br />
22.4<br />
35<br />
22.8<br />
35<br />
28.3<br />
35<br />
26.8<br />
35<br />
27.3<br />
35<br />
22.0
ACCOMPLISHMENTS<br />
FY09 ANNUAL REPORT<br />
<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Water and Wastewater Treatment Services<br />
The following accomplishments were achieved in FY09.<br />
20<br />
Damond Castleberry (pictured on<br />
the left) was awarded the Top<br />
Operator <strong>of</strong> the Year Award by the<br />
Georgia Association <strong>of</strong> Water<br />
Pr<strong>of</strong>essionals.<br />
Both the Riverside and Lakeside WTP’s were awarded Gold Awards by the Georgia<br />
Association <strong>of</strong> Water Pr<strong>of</strong>essionals. This award recognizes a facility for meeting all water<br />
quality standards as set by the Georgia EPD.<br />
In response to the current economic situation, the staff made many adjustments to the<br />
operations <strong>of</strong> the plant. Electrical power usage was reduced in many ways. Filters are<br />
now washed at night. This change shifts the power usage to the non-peak hours when<br />
electrical prices are the lowest. Whenever possible, processes are stopped during peak<br />
hours when electrical prices are higher.<br />
The Riverside WTP ended the year with over 7 years without a lost time accident. The<br />
Lakeside WTP ended the year with over 1 year without a lost time accident.<br />
Cross-training was provided to the relief operators, trainees, and others <strong>of</strong> both plants.<br />
This increases the flexibility and adaptability <strong>of</strong> our operations.<br />
Over 30% <strong>of</strong> our staff has attended training this year. The training was received through<br />
conferences, district meeting and technical training sessions.<br />
The Riverside staff conducted weekly meeting between management and shift<br />
supervisors. This has improved the movement <strong>of</strong> information through out the facility.
FY09 ANNUAL REPORT<br />
<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Water and Wastewater Treatment Services<br />
The Lakeside staff conducted monthly technical safety training sessions. This should help<br />
us to maintain a high standard for a safe facility.<br />
Both <strong>of</strong> our Water Facilities were in 100% Compliance with state permits resulting in<br />
Gold Awards from the Georgia Association <strong>of</strong> Water Pr<strong>of</strong>essionals.<br />
Our treatment facilities conducted 9 tours during the year for 369 people. The tours<br />
included everyone from water pr<strong>of</strong>essionals to elementary school students. The photo<br />
below is <strong>of</strong> a tour given to the McEver Elementary School students. The tour was<br />
conducted by<br />
Moe Lyons. He<br />
is pictured at the<br />
top <strong>of</strong> the stairs.<br />
2010 FISCAL YEAR GOALS & OBJECTIVES<br />
The goals & objectives for the Water Treatment Plant groups for FY10 are as follows:<br />
RIVERSIDE:<br />
Enhance the staff’s versatility and ensure that the Riverside and Lakeside Water<br />
Treatment Plants are sufficiently staffed at all times.<br />
o Train two (2) Operators on the press and solids handling operations for a period <strong>of</strong><br />
one week each during FY10 in an effort to provide back-up in the area.<br />
Increase staff’s knowledge, pr<strong>of</strong>essionalism, and resourcefulness to ensure that the<br />
plant is operating in the most practical and effective manner.<br />
o Schedule two (2) Shift Supervisors to attend employee evaluation training classes<br />
during FY10.<br />
Improve communication and information flow among staff members in an effort to<br />
create a more positive work environment.<br />
21
FY09 ANNUAL REPORT<br />
<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Water and Wastewater Treatment Services<br />
o Schedule three (3) staff members to attend a PUD staff meeting during FY10 to<br />
increase their knowledge <strong>of</strong> the department.<br />
LAKESIDE:<br />
Enhance staff’s versatility to ensure that the Lakeside and Riverside Water Treatment<br />
Plants are sufficiently staffed at all times.<br />
o Train (2) Operators on the operational procedures <strong>of</strong> the Riverside Sludge Press<br />
during FY10.<br />
Increase staff’s knowledge, pr<strong>of</strong>essionalism, and resources to ensure that the plant is<br />
operated in the most practical and effective manner.<br />
o Train two (2) Operators on administrative procedures <strong>of</strong> procession timesheets and<br />
monthly reports.<br />
Maintain a high standard <strong>of</strong> safety in an effort to reduce and/or prevent injuries caused<br />
by accidents.<br />
o During FY10, will conduct a total <strong>of</strong> two (2) in-house CPR/AED training sessions with<br />
50% mandatory attendance and completion.<br />
WATER RECLAMATION<br />
MISSION STATEMENT: To protect water quality by treating wastewater safely and effectively.<br />
SCOPE OF SERVICES<br />
The Water Reclamation group is committed to treating wastewater to meet or exceed state<br />
discharge standards, protecting the water quality <strong>of</strong> Flat Creek and Lake Lanier, while disposing<br />
<strong>of</strong> its Biosolids in an environmentally responsible manner. This group provides wastewater<br />
treatment services at our Flat Creek and Linwood Water Reclamation Facilities (WRF). The Flat<br />
Creek WRF is a 12.0 MGD advanced treatment facility which discharges into the Flat Creek<br />
tributary <strong>of</strong> Lake Lanier. The Linwood WRF is a 5.0 MGD advanced treatment facility that<br />
discharges directly into Lake Lanier. Both facilities dispose <strong>of</strong> their Biosolids via a contract with<br />
Erth Product, LLC who beneficially reuses the end product as a soil amendment.<br />
22
MGD<br />
18.0<br />
16.0<br />
14.0<br />
12.0<br />
10.0<br />
8.0<br />
6.0<br />
4.0<br />
2.0<br />
0.0<br />
FY 05<br />
AADF<br />
FY09 ANNUAL REPORT<br />
<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Water and Wastewater Treatment Services<br />
FY 05<br />
Max Mth<br />
Fiscal Year Wastewater Flows 2005-2009<br />
Permitted Capacity 14.7 MGD<br />
FY 06<br />
AADF<br />
FY 06<br />
Max Mth<br />
FY 07<br />
AADF<br />
23<br />
FY 07<br />
Max Mth<br />
FY 08<br />
AADF<br />
FY 08<br />
Max Mth<br />
Linwood Flows Flat Creek Flows Combined Wastewater Flows<br />
Permitted Capacity 17.0 MGD<br />
FY 09<br />
AADF<br />
FY 09<br />
Max Mth
FY09 ANNUAL REPORT<br />
<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Water and Wastewater Treatment Services<br />
STATISTICAL INDICATORS<br />
----------Flat Creek and Linwood WRF Treatment Indicators----------<br />
Flat Creek Permitted Discharge Limits<br />
Flat Creek Weekly Avg. not to exceed<br />
(MGD)<br />
Flat Creek Monthly Avg. not to exceed<br />
(MGD)<br />
24<br />
FY06 FY07 FY08 FY09<br />
12.75 12.75 15 15<br />
10.2 10.2 12 12<br />
Flat Creek – Max. Day Flow (MGD) 12.0 10.6 9.8 10.1<br />
Flat Creek – Avg. Day Flow (MGD) 7.85 6.79 6.23 5.85<br />
Flat Creek – Total Treated (MG) 2847 2701 2263 2154<br />
Flat Creek – Biosolids Disposal 3964 3797 3518 2791<br />
Linwood Permitted Discharge Limits<br />
Linwood Weekly Avg. not to exceed<br />
(MGD)<br />
Linwood Monthly Avg. not to exceed<br />
(MGD)<br />
3.37 3.37 6.25 6.25<br />
2.7 2.7 5 5<br />
Linwood – Max. Day Flow (MGD) 2.8 2.41 3.69 3.85<br />
Linwood – Avg. Day Flow (MGD) 1.22 1.05 1.55 2.20<br />
Linwood – Total Treated (MG) 475 365 584 803<br />
Linwood – Biosolids Disposal 283 273 177 206<br />
Combined Facility Total Treated (MG) 3091 3078 2847 2939<br />
Combined Total Biosolids Removal (Tons) 4247 4070 3695 29972<br />
MGD = Million Gallons Per Day MG = Million Gallons
ACCOMPLISHMENTS<br />
FY09 ANNUAL REPORT<br />
<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Water and Wastewater Treatment Services<br />
The following accomplishments were achieved during FY09:<br />
25<br />
One <strong>of</strong> our Linwood Supervisors,<br />
Rodney Anderson (on left) was<br />
recognized by the Georgia<br />
Association <strong>of</strong> Water Pr<strong>of</strong>essional’s<br />
Board <strong>of</strong> Directors as an outstanding<br />
Wastewater System Operator for<br />
District Two. The District Operators<br />
<strong>of</strong> the Year will be recognized and<br />
honored locally at their Council<br />
Meeting and District Meetings, in<br />
addition to recognition at the<br />
<strong>GA</strong>WP’s Spring Conference.<br />
Decreased our chemical usage by 11.5% at the Flat Creek WRF compared to FY09’s<br />
projected use by use <strong>of</strong> several different methods. Magnesium Hydroxide was reduced<br />
by changing from constant feed to batch feed.<br />
Power consumption was reduced by 8.9% compared to FY08 by reducing the energy<br />
demand during peak pricing times.<br />
Three <strong>of</strong> our Flat Creek WRF employees have obtained or increased their certification<br />
levels. This has increased our quantity <strong>of</strong> certified operators by 23% compared to FY08.<br />
All <strong>of</strong> our Linwood operators actively participated in monthly safety training quizzes on a<br />
numerous variety <strong>of</strong> safety topics. This was a constant reminder <strong>of</strong> the importance <strong>of</strong> a<br />
safe environment for staff and visitors.<br />
All <strong>of</strong> our Linwood staff completed six hours <strong>of</strong> additional Plant Operational Training.<br />
This was accomplished by video observation, peer to peer tutoring, and reviewing <strong>of</strong> the<br />
Plant SOP Manual; which is upgraded quite frequently due to Linwood being a new<br />
facility.<br />
Our Relief Operator’s ability to work all shifts has been utilized to train all operators on<br />
the dewatering operations. This has minimized the quantity <strong>of</strong> staff required to handle<br />
our normal biosolids disposal volume by having trained belt-press operators available on<br />
all shifts.
FY09 ANNUAL REPORT<br />
<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Water and Wastewater Treatment Services<br />
Both <strong>of</strong> our Wastewater Facilities were in 100% Compliance with there state permits<br />
resulting in Gold Awards from the Georgia Association <strong>of</strong> Water Pr<strong>of</strong>essionals.<br />
Management and staff at both <strong>of</strong> our facilities have put and enormous amount <strong>of</strong> effort<br />
into cost savings while enduring the pressures <strong>of</strong> the present economy. Combined,<br />
these facilities have used 11.4% less energy (Kwh/MG) than the in the previous year<br />
FY08, and 5.5% less chemicals resulting in 19% less biosolids generated for disposal.<br />
To utilize our staff to its fullest potential in covering operational needs, we have<br />
developed an electronically shared operator’s work schedule between the two facilities<br />
and our relief operators and trainee have been cross trained at both facilities. This<br />
bridges the gap between the two plants and helps eliminate overtime.<br />
2010 FISCAL YEAR GOALS & OBJECTIVES<br />
The goals & objectives for the Water Treatment Plant groups for FY10 are as follows:<br />
FLAT CREEK:<br />
Increase the efficiency <strong>of</strong> plant processes in an effort to reduce costs associated with<br />
chemical purchases.<br />
o Conduct a chemical trial by replacing magnesium hydroxide with caustic for<br />
additional alkalinity in an effort to reduce biosolids by 10%.<br />
Research and utilize resources to decrease overall operational costs.<br />
o Conduct a trial process <strong>of</strong> bypassing sand filters 50% <strong>of</strong> the time in an effort to<br />
reduce electric consumption by 4% in FY10.<br />
Require higher standard <strong>of</strong> wastewater treatment compliance in an effort to better<br />
protect our water quality.<br />
o Require 100% <strong>of</strong> Operator staff to be certified in FY10<br />
LINWOOD:<br />
Create a safer work environment for employees and visitors in an effort to prevent<br />
injuries caused by accidents.<br />
o Initiate quarterly safety inspections <strong>of</strong> the plant and operating procedures resulting<br />
in a safer work environment and producing an accident-free FY10<br />
Comply with all treatment standards set by the state’s Environmental Protection<br />
Division.<br />
o Increase staff’s knowledge <strong>of</strong> stormwater permit requirements by providing 3 hours<br />
training during FY10 resulting in 0% permit violations.<br />
26
FY09 ANNUAL REPORT<br />
<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Water and Wastewater Treatment Services<br />
Reduce operational cost by keeping staff at a minimum.<br />
o Implement cross-training <strong>of</strong> all relief operators and trainees to both WRF”s<br />
resulting in sufficient coverage <strong>of</strong> all shifts and eliminating over-time in FY10.<br />
MAINTENANCE SERVICES<br />
MISSION STATEMENT: To efficiently maintain all <strong>Public</strong> <strong>Utilities</strong> plants, pump stations, and buildings.<br />
SCOPE OF SERVICES<br />
The Maintenance Services Division consists <strong>of</strong> three (3) sections: Maintenance, Pump Stations,<br />
and Grounds Maintenance with a total <strong>of</strong> twenty four (24) positions.<br />
In the Maintenance section there are twelve (12) maintenance staff positions. Maintenance<br />
crews are responsible for preventive, routine and emergency repairs <strong>of</strong> fixed operating<br />
equipment at all PUD facilities. Pump mechanics and Electricians are on standby duty at all<br />
times to handle after-hour situations.<br />
The Pump Station monitoring section had four (4) authorized positions in FY09. A Pump Station<br />
Supervisor within this group manages three (3) employees that are assigned to continually<br />
check and maintain the 60+water and sewer pump stations throughout the <strong>City</strong> <strong>of</strong> <strong>Gainesville</strong><br />
and Hall County. This process has helped to promptly react to equipment and operational<br />
problems before they become major environmental events.<br />
There are eight (8) positions in the Grounds Crew section. They are responsible for grounds<br />
maintenance at the <strong>Public</strong> <strong>Utilities</strong> treatment plants, water tanks, pump stations, water and<br />
sewer line right <strong>of</strong> ways and other PUD facilities. The sewer line ROW crews inspected 2961<br />
manholes in FY09.<br />
STATISTICAL INDICATORS<br />
FY06 FY07 FY08 FY09<br />
Total Authorized Positions 22 22 23 24<br />
Total Repair Work Orders 1566 1534 1415 1406<br />
Total Preventative Maintenance Work Orders 844 919 1065 1500<br />
After- Hours Emergency Dispatches 175 235 195 189<br />
27
ACCOMPLISHMENTS<br />
FY09 ANNUAL REPORT<br />
<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Water and Wastewater Treatment Services<br />
The following accomplishments were achieved during FY09:<br />
The upgrade <strong>of</strong> Thompson Bridge and Fieldale pump stations was completed in FY09,<br />
increasing the capacity to areas north <strong>of</strong> Thompson Bridge.<br />
A program to monitor the hydrogen sulfide gas in the regional pump stations discharge<br />
lines was completed and has reduced the chemical cost by 15% in FY09.<br />
The Lakeside Water Treatment Plant equipment has been incorporated into the<br />
maintenance management s<strong>of</strong>tware and the preventive maintenance on the equipment<br />
was started.<br />
All three sections have had a training class every month, on topics dealing with their<br />
field <strong>of</strong> work.<br />
2010 FISCAL YEAR GOALS & OBJECTIVES<br />
The goals for the Maintenance Services group for FY10 are as follows:<br />
Evaluate the Division’s operational methods in order to further define and reduce<br />
operational costs.<br />
o Develop a program to monitor gas levels in force main discharges to optimize<br />
chemical feeds during FY09.<br />
Provide a safe work environment for employees in order to prevent injuries caused by<br />
accidents.<br />
o Provide 2 hours <strong>of</strong> safety training per month for each employee to attend in<br />
FY09.<br />
Ensure that maintenance is completed on a regular basis at each <strong>of</strong> the facilities.<br />
o Incorporate the Lakeside Water Treatment Plants equipment into the<br />
Maintenance Management System during FY09.<br />
No sewage overflows from any wastewater pump station.<br />
Continue to work with our Collection Division to reduce inflow and infiltration sources.<br />
28
OR<strong>GA</strong>NIZATION<br />
FY09 ANNUAL REPORT<br />
<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Environmental Compliance and Permitting<br />
Environmental Compliance and Permitting<br />
The Environmental Compliance and Permitting Division is comprised <strong>of</strong> two groups: the<br />
Environmental Compliance group and the Permitting group. The Environmental Compliance<br />
group is responsible for the city’s water quality laboratory, the industrial pretreatment<br />
program, commercial wastewater management, environmental monitoring program, forestry<br />
management, public education program, water conservation program and various other<br />
projects and programs as assigned. The Permitting Services group is responsible for review and<br />
permitting <strong>of</strong> all developments proposing connection to the <strong>City</strong>’s distribution and collection<br />
system from inception to completion and enforcement <strong>of</strong> the backflow prevention program.<br />
The two groups’ <strong>of</strong>fices and staff are located in two different facilities. The Environmental<br />
Compliances <strong>of</strong>fices and staff are located in the Environmental Services Laboratory at 2641 Old<br />
Flowery Branch Road and the Permitting group’s <strong>of</strong>fices and staff are located in the <strong>Public</strong><br />
<strong>Utilities</strong> Administration facility at 757 Queen <strong>City</strong> Parkway.<br />
ENVIRONMENTAL COMPLIANCE AND PERMITTING<br />
MISSION STATEMENT: Provide first rate quality assurance through permitting and management <strong>of</strong> water<br />
resources.<br />
SCOPE OF SERVICES<br />
The Environmental Compliance and Permitting staff consists <strong>of</strong> a total <strong>of</strong> 25 authorized<br />
positions working in six major areas <strong>of</strong> quality control and quality assurance. These programs<br />
support the successful operation <strong>of</strong> the department’s water and wastewater treatment plants,<br />
help to ensure the quality <strong>of</strong> drinking water to the customers, provide for the protection and<br />
improvement <strong>of</strong> the community’s water resources, the review and permitting <strong>of</strong> all private<br />
developments and the administering <strong>of</strong> the <strong>City</strong>’s backflow prevention program. The staff also<br />
endeavors to efficiently assist and educate residential and commercial customers as well as the<br />
general public.<br />
During FY09, as a result <strong>of</strong> the Division’s reorganization, the Environmental Services and<br />
Development Permitting sections were consolidated to form the Environmental Compliance<br />
and Permitting Division.<br />
The Environmental Compliance group manages the <strong>City</strong>’s Water Quality Laboratory, Industrial<br />
Pretreatment Program, Environmental Monitoring Program, Water Conservation Program, and<br />
29
FY09 ANNUAL REPORT<br />
<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Environmental Compliance and Permitting<br />
various other projects and programs as necessary to provide support for the PUD. Following is<br />
a summary <strong>of</strong> responsibilities for this group:<br />
The Laboratory staff provides quality and legally defensible analytical services to the<br />
Environmental Compliances section, other divisions <strong>of</strong> the PUD, and other departments<br />
<strong>of</strong> the <strong>City</strong> <strong>of</strong> <strong>Gainesville</strong>. All tests are conducted in accordance with the United States<br />
Environmental Protection Agency (USEPA) and Georgia Environmental Protection<br />
Division (<strong>GA</strong>EPD) regulations by following Standard Methods for the Examination <strong>of</strong><br />
Water and Wastewater and American Society for Testing Methods. Laboratory services<br />
help to ensure the high quality <strong>of</strong> <strong>Gainesville</strong>'s drinking water and that wastewater<br />
operations are in compliance with all state and federal regulations. The laboratory staff<br />
also provides water testing services to the <strong>City</strong> <strong>of</strong> <strong>Gainesville</strong>, Hall County, and<br />
surrounding county residents.<br />
The Industrial Pretreatment section administers the Industrial Pretreatment Program as<br />
mandated by the Federal Clean Water Act. Local businesses and industries are<br />
regulated and educated concerning wastewater discharges and changing federal, state,<br />
and local wastewater discharge requirements. This group also inspects and monitors<br />
these discharges in order to protect the wastewater treatment plants, workers, sewer<br />
system, and receiving streams. <strong>Gainesville</strong>’s Fats, Oils, and Grease (FOG) program also<br />
resides under the umbrella <strong>of</strong> the Industrial Pretreatment section. This program<br />
manages the maintenance <strong>of</strong> facilities and disposal <strong>of</strong> commercial waste from<br />
commercial users <strong>of</strong> the collection system. This program also coordinates with<br />
designers during the preconstruction process <strong>of</strong> commercial and industrial facilities.<br />
The Environmental Monitoring group conducts visual site inspections on various creeks,<br />
chemical and microbiological sampling <strong>of</strong> area waters, quarterly stream walks, biological<br />
monitoring, and public awareness, education and participation to help protect local<br />
water resources and the surrounding environment. Environmental Monitoring provides<br />
a quality assurance function for the wastewater facilities and collection system and<br />
conducts environmental monitoring and public outreach activities as prescribed in the<br />
<strong>City</strong>’s Watershed Management Plan and Municipal Separate Storm Sewer (MS4) NOI to<br />
detect and eliminate local water quality problems.<br />
The Water Conservation Program actively provides literature, programs, education and<br />
workshops within the <strong>Gainesville</strong>/Hall County community on ways residents can<br />
conserve their drinking water supply. This section communicates the current<br />
regulations <strong>of</strong> the State <strong>of</strong> Georgia’s outdoor water use plan within the community and<br />
ensures <strong>Gainesville</strong> is following the Metropolitan North Georgia Water Planning<br />
District’s water conservation plan. The program has continued <strong>of</strong>fering <strong>Gainesville</strong>’s<br />
Plumbing Retr<strong>of</strong>it Program, informative programming on the local TV-18 network and<br />
water efficiency workshops.<br />
30
FY09 ANNUAL REPORT<br />
<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Environmental Compliance and Permitting<br />
Additionally, Environmental Compliance is actively involved in watershed protection through<br />
participation in the Community Watershed Assessment Project, the Metropolitan North<br />
Georgia Water Planning District (MNGWPD), the Upper Chattahoochee Basin Group, and the<br />
Georgia Adopt-A-Stream program.<br />
Environmental Compliance continued the lease agreement with the State <strong>of</strong> Georgia<br />
<strong>Department</strong> <strong>of</strong> Natural Resources (<strong>GA</strong>DNR) to allow use <strong>of</strong> the Allen Creek property as a<br />
Wildlife Management Area. These 1,515 acres <strong>of</strong> land were purchased as a site for future spray<br />
application <strong>of</strong> wastewater and is currently being managed to provide revenue to the <strong>City</strong> while<br />
becoming more conducive for its intended use.<br />
The Permitting group provides management <strong>of</strong> private development permitting and the<br />
backflow prevention program. Following is a summary <strong>of</strong> responsibilities for this group:<br />
Permitting<br />
o Review and permitting <strong>of</strong> all commercial, industrial, and residential developments<br />
which propose to connect to the <strong>City</strong>’s water or wastewater systems to insure<br />
compliance with the department’s standards and specifications.<br />
o Coordination activities with the Georgia Environmental Protection Division (<strong>GA</strong> EPD)<br />
associated with delegation <strong>of</strong> review compliance.<br />
o Coordination activities with the <strong>Gainesville</strong> and Hall County Planning <strong>Department</strong>s<br />
for issuance <strong>of</strong> development permits through the <strong>City</strong> and the County plan review<br />
committees.<br />
o Coordination activities associated with <strong>Gainesville</strong> and Hall County Building<br />
Inspections <strong>Department</strong>s and their issuance <strong>of</strong> Certificates <strong>of</strong> Occupancy (CO’s) for<br />
projects that require PUD’s inspections.<br />
o Coordination activities with the <strong>Gainesville</strong> and Hall County Planning <strong>Department</strong>s<br />
concerning annexation requests for sanitary sewerage services as well as rezoning<br />
and variance request activities.<br />
o Preliminary investigation to determine water and/or wastewater systems<br />
connection feasibility for future private developments.<br />
o Preparation <strong>of</strong> water and sanitary sewer availability letters.<br />
o Easement acquisition associated with water and wastewater systems located within<br />
private development projects.<br />
o Coordination <strong>of</strong> activities with the Engineering and Construction Services Division for<br />
inspection <strong>of</strong> approved private development projects.<br />
o Review and approval <strong>of</strong> as-built drawings for newly constructed public water and<br />
wastewater systems.<br />
o Review and approval <strong>of</strong> fire sprinkler system drawings and subsequent coordination<br />
with the billing <strong>of</strong>fice for applicable sprinkler system fees.<br />
o Production and updating <strong>of</strong> development guidelines and associated plan review<br />
checklists.<br />
31
FY09 ANNUAL REPORT<br />
<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Environmental Compliance and Permitting<br />
Backflow Prevention<br />
o Inspection <strong>of</strong> new and existing backflow prevention device installations.<br />
o Tracking <strong>of</strong> required annual backflow test reports.<br />
o Tracking <strong>of</strong> <strong>City</strong> approved backflow testers.<br />
o Conduct monthly mail-out notification to customers for outstanding backflow<br />
prevention requirements.<br />
o Production and updating <strong>of</strong> backflow prevention specifications and installation<br />
guidelines.<br />
o Conduct inspections <strong>of</strong> private wells and reclaimed water systems for illegal crossconnection<br />
with <strong>City</strong>’s water distribution system.<br />
o Testing <strong>of</strong> existing backflow preventers on <strong>City</strong> facilities.<br />
o Fire hydrant flow testing.<br />
32
FY09 ANNUAL REPORT<br />
<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Environmental Compliance and Permitting<br />
STATISTICAL INDICATORS<br />
The following is the statistical indicator information for the Environmental Compliance Group:<br />
9,200<br />
9,000<br />
8,800<br />
8,600<br />
8,400<br />
8,200<br />
8,000<br />
7,800<br />
40,000<br />
30,000<br />
20,000<br />
10,000<br />
0<br />
8,347<br />
8,484<br />
Lab Samples<br />
33<br />
8,872<br />
9,099<br />
FY06 FY07 FY08 FY09<br />
28,436<br />
Total Analyses Conducted by Lab Services<br />
29,363<br />
32,267<br />
35,484<br />
FY06 FY07 FY08 FY09<br />
The number <strong>of</strong> samples brought in and total analyses conducted by the laboratory during FY09<br />
increased by 227 (as noted in the above charts). This was mostly due to the initial monitoring in<br />
the Mulberry sewer district, monitoring as required by the MNGWPD and the water quality<br />
monitoring which we have begun on the Cedar Creek Reservoir.
3,000<br />
2,500<br />
2,000<br />
1,500<br />
1,000<br />
500<br />
0<br />
FY09 ANNUAL REPORT<br />
<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Environmental Compliance and Permitting<br />
2,404<br />
Drinking Water/New Line Samples<br />
2,442<br />
34<br />
1,744<br />
1,492<br />
FY06 FY07 FY08 FY09<br />
The marked decrease in drinking water/new lines samples collected this year is due to the slow<br />
down in construction.<br />
In addition to the formal annual inspections, an additional 3,120 visits were made to industrial<br />
and commercial facilities to inspect and sample for compliance with the pretreatment program.<br />
The number <strong>of</strong> visits decreased due to a change in procedures to reduce the amount <strong>of</strong><br />
overtime as a result <strong>of</strong> budget restraints.<br />
3,500<br />
3,450<br />
3,400<br />
3,350<br />
3,300<br />
3,250<br />
3,200<br />
3,150<br />
3,100<br />
3,050<br />
3,000<br />
2,950<br />
3,254<br />
Pretreatment Program<br />
Compliance Inspections<br />
3,378<br />
3,430<br />
3,120<br />
FY06 FY07 FY08 FY09
FY09 ANNUAL REPORT<br />
<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Environmental Compliance and Permitting<br />
The Fats Oils and Grease (FOG) program tracks 297 facilities, primarily restaurants, which use<br />
grease traps as their only pretreatment <strong>of</strong> wastewater prior to discharge to the city’s collection<br />
system. Additional FOG accomplishments for FY09 included the inspection and permitting <strong>of</strong> 44<br />
commercial waste transportation vehicles. The inspection and permitting process generated an<br />
additional $6,500 <strong>of</strong> revenue for the PUD.<br />
The Environmental Monitoring Program centers on the requirements to support water resource<br />
protection as specified in the Watershed Assessment Project (with specific emphasis on the<br />
directives <strong>of</strong> the Watershed Management Plan). Other regulatory drivers for this program now<br />
include <strong>Gainesville</strong>’s Municipal Separate Storm Sewer (MS4) NOI and the requirements for<br />
pollution prevention BMP’s at municipal facilities involved in industrial activity such as<br />
transportation shops and the airport. The result has been more time involved in public<br />
outreach (such as employee pollution prevention education, the Adopt-A-Stream program and<br />
water conservation education). During FY09, staff inspected 3,265 sites for environmental<br />
issues and collected 1,034 samples.<br />
3,600<br />
3,550<br />
3,500<br />
3,450<br />
3,400<br />
3,350<br />
3,300<br />
3,250<br />
3,200<br />
3,150<br />
3,100<br />
1600<br />
1400<br />
1200<br />
1000<br />
800<br />
600<br />
400<br />
200<br />
0<br />
3,545<br />
966 976<br />
Environmental Site Inspections<br />
3,323<br />
Environmental Samples<br />
35<br />
3,464<br />
1,358<br />
3,265<br />
FY06 FY07 FY08 FY09<br />
1,034<br />
FY06 FY07 FY08 FY09
400<br />
350<br />
300<br />
250<br />
200<br />
150<br />
100<br />
50<br />
0<br />
FY09 ANNUAL REPORT<br />
<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Environmental Compliance and Permitting<br />
294<br />
<strong>Public</strong> presentations are done as part <strong>of</strong> the division’s public outreach program as<br />
recommended by the Watershed Management Plan, Phase II MS4 requirements, Phase II<br />
Municipal Facilities Permit coverage, and as part <strong>of</strong> the city’s water conservation efforts. These<br />
are done to educate the community about protection <strong>of</strong> local water resources. In FY09, 341<br />
presentations were conducted. We continue to grow our public education activities due to<br />
request from local schools and community organizations.<br />
STATISTICAL INDICATORS<br />
The following is the statistical indicator information for the Permitting Group:<br />
Reviewed 119 development plans and issued 82 development permits through <strong>City</strong> <strong>of</strong><br />
<strong>Gainesville</strong>/Hall County Planning & Zoning <strong>Department</strong>.<br />
Reviewed 145 architectural drawings and 24 fire sprinkler system drawings.<br />
Reviewed and approved 733 proposed water service connections through the plan<br />
review and permitting process.<br />
Reviewed and approved 3 <strong>City</strong> <strong>of</strong> Oakwood, 1 <strong>City</strong> <strong>of</strong> Buford, 3 <strong>City</strong> <strong>of</strong> Flowery Branch, 3<br />
Town <strong>of</strong> Braselton, and 1 <strong>City</strong> <strong>of</strong> Clermont developments through direct permitting<br />
coordination with these jurisdictions.<br />
Reviewed 868 commercial building permits.<br />
<strong>Public</strong> Presentations<br />
155<br />
36<br />
280<br />
341<br />
FY06 FY07 FY08 FY09
FY09 ANNUAL REPORT<br />
<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Environmental Compliance and Permitting<br />
Reviewed 33 applications for rezoning, variances, or annexations through the <strong>City</strong> <strong>of</strong><br />
<strong>Gainesville</strong>’s Planning and Appeals Board.<br />
Reviewed 101 applications for variances, conditional use, proposed amendments or<br />
rezonings through the Hall County Planning Commission.<br />
Forwarded 30 new construction projects to the Engineering and Construction Services<br />
Division. These projects required water and/or sanitary sewer construction inspections.<br />
Collected a total <strong>of</strong> $ 26,809.76 for water and sanitary sewer inspection fees to be<br />
performed by the Construction Management Division personnel and for fire hydrant<br />
flow testing.<br />
Conducted 763 backflow preventer inspections <strong>of</strong> which 96 were approved through the<br />
Certificate <strong>of</strong> Occupancy (CO) issuance program.<br />
Received and logged 5,634 backflow preventer test reports.<br />
Issued 7 variances for backflow preventer installation locations.<br />
Issued 299 first, second, and third notices to those existing customers that had no<br />
backflow prevention devices installed.<br />
Issued 2,652 first, second, and third notices to existing customers with overdue or failed<br />
annual backflow prevention device test reports and issued 226 notices to device testers<br />
to provide up-to-date calibration and certifications.<br />
Issued 71 backflow inspection approvals through a divisional mail out program for<br />
customers with no record <strong>of</strong> a backflow prevention device installed.<br />
Conducted 11 fire hydrant flow tests for proposed private developments.<br />
37
FY09 ANNUAL REPORT<br />
<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Environmental Compliance and Permitting<br />
Below you see <strong>Gainesville</strong>’s own super hero “CAPTIAN CONSERVATION” as he swears in another<br />
group <strong>of</strong> young water crusaders.<br />
Drought Management<br />
<strong>Gainesville</strong>, along with much <strong>of</strong> North Georgia, remained under <strong>GA</strong> EPD’s Drought Response<br />
level four from September 28, 2007, until June 10, 2009, when the drought was declared “over”<br />
by <strong>GA</strong> EPD and the Governor’s Office. Even as other water systems were allowed to have<br />
limited outdoor watering schedules, any system whose source was Lake Lanier was not allowed<br />
a variance from the level four restrictions. We continued to see our water usage 13(+) percent<br />
less than 2007 levels for July, August, and September 2008 (level four was initially declared<br />
September 28, 2007) which exceeded EPD’s 10 percent reduction mandate (this was modified<br />
on February 11, 2008, from winter average to summer average (April-September) by <strong>GA</strong> EPD<br />
Director Carol Couch). Water usage levels remained at or below 2007 averages for the<br />
remainder <strong>of</strong> fiscal year 2008.<br />
The <strong>City</strong> continued enforcement <strong>of</strong> level four outdoor water restrictions, though with less fury<br />
than the previous year. Most citizens were, by now, aware <strong>of</strong> drought restrictions and<br />
concerned with record low lake levels and most did their part to conserve water.<br />
On March 3, 2009, under an order issued by Director Couch, Georgians in the 55 county level<br />
four drought response area were allowed to water shrubs, trees and flower beds up to three<br />
days a week using drip irrigation systems and soaker hoses.<br />
38
FY09 ANNUAL REPORT<br />
<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Environmental Compliance and Permitting<br />
On June 10, 2009, due to significant rainfall and improved water supplies, <strong>GA</strong> EPD issued a nondrought<br />
schedule for outdoor water use for the first time since June 2006. Under a nondrought<br />
schedule, outdoor water use is allowed three days a week on assigned days using odd<br />
and even-numbered addresses.<br />
ACCOMPLISHMENTS<br />
The following accomplishments were achieved during FY09:<br />
The biggest accomplishment this year was staff being presented the Fox McCarthy<br />
Water Wise Award for their efforts in promoting water conservation.<br />
The Environmental staff exceeded their goal <strong>of</strong> 125 public education activities by<br />
conducting 341 presentations.<br />
Completed the goal <strong>of</strong> cross-training 70% <strong>of</strong> all field staff and coordinators. A total <strong>of</strong><br />
134.5 hours <strong>of</strong> cross-training was completed by staff.<br />
Completed the goal <strong>of</strong> conducting the monitoring <strong>of</strong> three new streams and added to<br />
database.<br />
Surpassed the goal <strong>of</strong> reducing the number <strong>of</strong> project revisions after initial review.<br />
Project revisions were reduced by 61%.<br />
2010 FISCAL YEAR GOALS<br />
Implement and execute a cross training program to ensure that all areas <strong>of</strong> the division are<br />
sufficiently staffed at all times.<br />
o Cross train 30% <strong>of</strong> all field staff and coordinators in FY10.<br />
Develop water quality baseline data for streams in the community to meet State and Metro<br />
North Georgia water planning requirements.<br />
o Conduct monitoring on Oconee River at Cedar Creek Reservoir during FY10.<br />
To provide accurate and complete project reviews in order to reduce cost and to ensure<br />
customer satisfaction.<br />
o Reduce the number <strong>of</strong> project revisions after initial review by 70% during FY10.<br />
39
OR<strong>GA</strong>NIZATION<br />
FY09 ANNUAL REPORT<br />
<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Engineering and Construction Services<br />
Engineering and Construction Services Division<br />
FY09 marked the period when a major organizational restructuring <strong>of</strong> the <strong>Public</strong> <strong>Utilities</strong><br />
<strong>Department</strong> (PUD) was implemented. At the beginning <strong>of</strong> this fiscal year, two previously<br />
independent Divisions, the Engineering and Planning Division and the Construction<br />
Administrative Services Division, were <strong>of</strong>ficially combined. The new Division began the fiscal<br />
year as the Engineering and Construction Services Division. The new Division consists <strong>of</strong> 26 fulltime<br />
and 1 part-time authorized positions. These positions may be broadly categorized as<br />
engineers, technicians, inspectors, and support staff. The <strong>of</strong>fices and staff are located at the<br />
<strong>Public</strong> <strong>Utilities</strong> Administration Building at 757 Queen <strong>City</strong> Parkway.<br />
MISSION STATEMENT: To effectively execute assigned projects to meet the defined needs <strong>of</strong> our community.<br />
SCOPE OF SERVICES<br />
The Engineering and Construction Services Division not only represents the <strong>Public</strong> <strong>Utilities</strong><br />
<strong>Department</strong> but also the <strong>City</strong> as a whole on all Capital Improvements Projects (CIP) throughout<br />
design and construction. The services provided by the group may be summarized as follows:<br />
In-house design, bidding, and construction services associated with water mains and<br />
sanitary sewer system improvements.<br />
Project management functions related to services provided by various consulting<br />
engineers.<br />
Computerized water and wastewater systems mapping, graphical presentation, and<br />
geographic information system (GIS) management.<br />
Archival functions associated with technical plans and documents for the PUD.<br />
Hydraulic analysis and overall planning activities associated with water and wastewater<br />
systems.<br />
Construction management and inspection on all private developments that propose to<br />
connect to the <strong>City</strong>’s water and/or wastewater systems.<br />
Project concept and design, contract administration, construction management services<br />
<strong>of</strong> CIP for <strong>Public</strong> <strong>Utilities</strong>, <strong>Public</strong> Works, Parks and Recreation, and other <strong>City</strong><br />
departments as directed by the <strong>City</strong> Management from inception to completion <strong>of</strong><br />
40
FY09 ANNUAL REPORT<br />
<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Engineering and Construction Services<br />
project. Project and construction management services are also provided on Hall<br />
County sanitary sewer projects.<br />
Payment and reimbursement processing for all projects related to the CIP.<br />
Maintenance <strong>of</strong> all financial records related to the CIP as well as construction contracts<br />
and records from project inception to completion.<br />
Other miscellaneous functions consist <strong>of</strong> the following:<br />
o Periodic updating and maintaining water main and sanitary sewer extension<br />
and/or replacement lists.<br />
o Field surveying.<br />
o Five-year CIP development and tracking.<br />
o Preparation <strong>of</strong> the <strong>Department</strong>’s presentation at the annual workshop with the<br />
<strong>City</strong> Council.<br />
o Evaluation <strong>of</strong> new water and wastewater products to determine if they meet<br />
PUD standards.<br />
o Coordination and preparation <strong>of</strong> annual updates <strong>of</strong> the <strong>Department</strong>’s Standard<br />
Specifications.<br />
o Negotiation and purchasing <strong>of</strong> land and easements required to construct<br />
projects; processing and maintaining associated documents, databases and files.<br />
STATISTICAL INDICATORS<br />
The following statistical indicators have been compiled to provide a more clear and quantifiable<br />
picture <strong>of</strong> the Engineering and Construction Services Division’s accomplishments during FY09:<br />
Provided construction inspection and management for the following connections to<br />
the <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> water and wastewater systems:<br />
o Approximately 7.80 miles <strong>of</strong> water main and 79 fire hydrants.<br />
o Approximately 4.31 miles <strong>of</strong> gravity sanitary sewers, 3.67 miles <strong>of</strong> force mains,<br />
and 99 new manholes.<br />
o One new sewage pumping station, Wallis Road pump station, was constructed<br />
by private development.<br />
Provided resident inspection services for 9 commercial and industrial developments as<br />
well as 8 subdivisions and apartment complexes.<br />
Provided project management and construction management / resident engineering<br />
services on 12 capital improvement projects that were completed in FY09 and 14 ongoing<br />
capital improvement projects for <strong>Gainesville</strong>’s <strong>Public</strong> <strong>Utilities</strong> <strong>Department</strong>, <strong>Public</strong><br />
41
FY09 ANNUAL REPORT<br />
<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Engineering and Construction Services<br />
Works <strong>Department</strong>, Georgia Mountain Center, Fire <strong>Department</strong>, Police <strong>Department</strong>,<br />
Parks and Recreation Agency, and Hall County <strong>Public</strong> Works and Utility Sanitary Sewer<br />
projects.<br />
Completed the FY09 Water Meter Improvements project. This was the sixth year <strong>of</strong> the<br />
water meter improvements projects to replace manual-read meters and galvanized<br />
water service lines with Sensus touch-read water meters with radio- read transmitters<br />
and copper service lines. The project included replacing meters in Cycles 2 and 3 and<br />
improved 7,442 water meter service lines.<br />
Completed demolition and abatement <strong>of</strong> the Greater South Supply Building project. This<br />
building was one <strong>of</strong> the last remaining structures in the uptown area that predated<br />
1900. Demolition made way for needed <strong>Gainesville</strong> <strong>City</strong> Square parking. Project<br />
consisted <strong>of</strong> abatement <strong>of</strong> asbestos ro<strong>of</strong>ing material, demolition <strong>of</strong> a 20,000 square-foot<br />
building/ warehouse space, and earth work necessary for the <strong>Gainesville</strong> <strong>Public</strong> Works<br />
<strong>Department</strong> to pave and prepare a new parking lot at the location.<br />
Completed construction <strong>of</strong> the Frances Meadows Community Center project. This<br />
project involved site development phase for the new <strong>Gainesville</strong> Middle School as well<br />
as the Frances Meadows Center. Subsequent to completion <strong>of</strong> this phase, project<br />
concentrated on construction <strong>of</strong> the Frances Meadows Community and Aquatics Center.<br />
Completed Longwood Cove Sediment Removal project. This project involved dredging<br />
Longwood cove <strong>of</strong> approximately 100 cubic yards <strong>of</strong> silt and sediments. This project was<br />
a great example <strong>of</strong> a successful cooperative effort among the community, the Army<br />
Corps <strong>of</strong> Engineers, Lake Lanier Islands Development Authority, and a number <strong>of</strong><br />
<strong>Department</strong>s from <strong>City</strong> <strong>of</strong> <strong>Gainesville</strong>.<br />
Completed the 2008 Water and Sewer Rate Differential Update study. This project<br />
included updating the methodology and subsequently recalculated and published the<br />
water and wastewater systems differential rates.<br />
Completed construction <strong>of</strong> the third phase <strong>of</strong> Rock Creek Greenway project. This project<br />
is a multi-phased effort designed to restore Rock Creek and improve Ivey Terrace and<br />
Wilshire Trail parks facilities. The project concept was developed and implemented with<br />
assistance from the <strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> Parks and Recreation <strong>Department</strong> and the Friends<br />
<strong>of</strong> Park organization. During the construction, extreme care was exercised to ensure<br />
protection <strong>of</strong> waters flowing in the Rock Creek and to protect historic sites located<br />
within the project area.<br />
Completed construction <strong>of</strong> the Black Creek Interceptor Access Road project. This project<br />
provided access to the PUD’s maintenance crews to one <strong>of</strong> the <strong>Department</strong>’s more vital<br />
interceptors located along the shores <strong>of</strong> the Lake Lanier near the terminus <strong>of</strong> Dixon<br />
Circle.<br />
42
FY09 ANNUAL REPORT<br />
<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Engineering and Construction Services<br />
Completed relocation <strong>of</strong> the water mains along Winder Highway (SR 53) from<br />
intersection <strong>of</strong> SR 211 to Cedar Ridge Drive. This project resulted in improved and<br />
expanded water system along Winder Highway corridor to serve both present and<br />
future customers. It specifically included installation <strong>of</strong> approximately 51,686 linear feet<br />
<strong>of</strong> 24”, 20”, 12”, 8”, 6”, and 2-inch water mains as well as 75 new fire hydrants.<br />
Completed construction <strong>of</strong> a new 5 MGD state <strong>of</strong> the art water reclamation facility<br />
(WRF) on the site <strong>of</strong> Linwood WRF. This new plant is a tertiary treatment facility utilizing<br />
membrane filtration to meet the new Lake Lanier discharge standards established by<br />
the Georgia EPD.<br />
Completed FY09 Water Service Connection Contract. This was the second year <strong>of</strong> a 5year<br />
renewable contract to install all new water service connections within the water<br />
system. In January 2009, the contract was transferred from the Summit Underground<br />
Companies to the PUD’s Distribution and Collection Division personnel due to decline in<br />
sales for new water meters in our system. This project installed a total <strong>of</strong> 163 new<br />
meters throughout our water distribution system.<br />
Completed FY08 Water Distribution and Treatment Systems Master Plan Update<br />
project. This project incorporated the water mains and system improvements previously<br />
a part <strong>of</strong> the Hall County’s water system into the <strong>City</strong>’s hydraulic model and distribution<br />
system master plan. It also included determination <strong>of</strong> the most economical means to<br />
integrate Cedar Creek reservoir into the communities’ overall potable water supply<br />
plans.<br />
Completed Dawsonville Highway <strong>Utilities</strong> Relocation project. This project resulted in<br />
improved and expanded water system along Dawsonville Highway to serve both existing<br />
and future customers. It specifically included installation <strong>of</strong> approximately 43,532 linear<br />
feet <strong>of</strong> 24”, 20”, 16”, 12”, 8”, 6”, and 2-inch water mains as well as 44 new fire hydrants<br />
along this corridor.<br />
Collected GPS coordinates for approximately 100 sanitary sewer manholes, 139 fire<br />
hydrants, and 400 water meters.<br />
Completed scanning <strong>of</strong> 525 valve cards and 8,120 plan sheets and digitized 95 utility<br />
plans for the development <strong>of</strong> the new GIS water system map.<br />
Incorporated 139 plans, 24 reports/documents, 7 catalogs and operation and<br />
maintenance (O&M) manuals into the department’s archival system.<br />
Created approximately 55 graphical exhibits including the PUD’s presentation for the<br />
2009 Citizen’s Government Academy. Also, prepared the PUD’s presentation material<br />
for the annual workshop with the <strong>City</strong> Council.<br />
43
FY09 ANNUAL REPORT<br />
<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Engineering and Construction Services<br />
On-going construction projects which should be completed in FY10 include the<br />
following: Spout Springs Road Sewerage Facilities and Mulberry Creek Regional<br />
Sewerage Facilities which are Hall County projects managed by <strong>City</strong> staff. We also<br />
anticipate completing the Athens Highway Regional Sewerage Facilities, Georgia<br />
Mountain Center Parking Deck, Split Diamond <strong>Utilities</strong> Relocation, Rock Creek Greenway<br />
Connector, GEFA Year 21 Water and Sewer System Improvement Contracts 1 and 2,<br />
Thurmond Tanner Parkway <strong>Utilities</strong> Relocation – Phase 3, Balus Creek Regional<br />
Sewerage Facilities, <strong>Gainesville</strong> Business Park, Thompson Bridge Road Pump Station<br />
Improvements, <strong>Public</strong> Safety Complex, and FY09/FY10 Water Main Extensions and<br />
Improvements.<br />
The Engineering and Construction Services Division is also involved in many other<br />
smaller projects and works with all divisions <strong>of</strong> PUD and departments within the <strong>City</strong> <strong>of</strong><br />
<strong>Gainesville</strong> to assist with the needs they may have.<br />
44
FY09 ANNUAL REPORT<br />
<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Engineering and Construction Services<br />
Based on the information provided above relevant to the completed projects, the total<br />
footages <strong>of</strong> water mains and sanitary sewers constructed or abandoned during FY09 were<br />
computed. These figures are presented and are compared with the previous four fiscal<br />
years’ figures in the following tables.<br />
YEAR<br />
SANITARY SEWER CONSTRUCTION/ABANDONMENT<br />
HISTORY<br />
GRAVITY<br />
SEWERS<br />
CONSTRUCTED<br />
(MILES)<br />
MANHOLES<br />
CONSTRUCTED<br />
FORCE MAIN<br />
CONSTRUCTED<br />
(MILES)<br />
* Figures have been updated to reflect the Division’s actual numbers. These numbers do not<br />
reflect total <strong>of</strong> mains and manholes.<br />
45<br />
GRAVITY<br />
SEWERS<br />
ABANDONED<br />
(MILES)<br />
MANHOLES<br />
ABANDONED<br />
FORCE MAIN<br />
ABANDONED<br />
(MILES)<br />
FY05 8.16 262 2.28 0 0 0<br />
FY06 6.99 206 5.10 0.31 36 1.00<br />
FY07 15.98 377 6.10 3.03 10 1.01<br />
FY08 4.85 151 0.38 0 0 0<br />
FY09 4.31 99 3.67 0.60 24 5.04<br />
YEAR<br />
WATER LINE CONSTRUCTION/ABANDONMENT HISTORY<br />
WATER LINES<br />
CONSTRUCTED<br />
(MILES)<br />
FIRE HYDRANTS<br />
INSTALLED<br />
WATER LINES<br />
ABANDONED<br />
(MILES)<br />
FY05 48.93 345 0<br />
FY06 44.95 311 5.08<br />
FY07 74.86 600 18.22<br />
FY08 32.35 272 3.81<br />
FY09 7.80 79 0
FY09 ANNUAL REPORT<br />
<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Engineering and Construction Services<br />
FISCAL YEAR FY 2005 FY 2006 FY 2007 FY 2008 FY 2009<br />
TYPE OF INSTALLATION<br />
TOTAL<br />
FT.<br />
%<br />
CHANGE<br />
TOTAL<br />
FT.<br />
%<br />
CHANGE<br />
TOTAL<br />
FT.<br />
%<br />
CHANGE<br />
TOTAL<br />
FT.<br />
%<br />
CHANGE<br />
TOTAL<br />
FT.<br />
%<br />
CHANGE<br />
PRIVATE DEV. COMMERCIAL WATER MAIN 14,239 -42.98% 8,213 -42.32% 18,953 130.77% 30,157 59.11% 13,021 -56.82%<br />
PRIVATE DEV. SANITARY SEWER 37,017 241.52% 38,976 5.29% 51,900 33.16% 24,064 -53.63% 7,857 -67.35%<br />
PRIVATE DEV. RESIDENTIAL WATER MAIN 153,943 126.34% 128,617 -16.45% 232,877 81.06% 108,752 -53.30% 19,959 -81.65%<br />
D.O.T. & HALL CO. WATER MAIN 7,374 1734.33% 45,106 511.69% 74,147 64.38% 9,174 -87.63% 200 -97.82%<br />
CITY EXT. & REPLACEMENT WATER MAIN 75,938 105.84% 60,760 -19.99% 69,304 14.06% 22,728 -67.21% 8,016 -64.73%<br />
CITY EXT. & REPLACEMENT SANITARY SEWER 18,060 -22.60% 24,861 37.66% 32,484 30.66% 3,552 -89.07% 14,869 318.61%
YEAR<br />
FY09 ANNUAL REPORT<br />
<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Engineering and Construction Services<br />
As part <strong>of</strong> the <strong>Department</strong>’s mapping functions, the Engineering and Construction Services<br />
Division tracks linear footage/mileage <strong>of</strong> total active water and sanitary sewer mains in the<br />
system. As efforts continue to improve the mapping system and accuracy <strong>of</strong> the system data,<br />
these numbers may fluctuate from one year to the next.<br />
TOTAL<br />
GRAVITY SEWERS IN SYSTEM<br />
(MILES)<br />
ACCOMPLISHMENTS<br />
SYSTEM TOTALS<br />
The following accomplishments were achieved in FY09:<br />
SANITARY SEWER WATER<br />
TOTAL<br />
MANHOLES IN SYSTEM<br />
FY07 231.7 6,757<br />
FY08* 236.5 6,870<br />
FY09 237.1 6,943<br />
Maintain a turnover rate below 5% for the existing personnel. This goal was met by the<br />
Division.<br />
Closely monitor all projects to ensure that they all remain on schedule through all<br />
phases. This goal was generally met by the Division.<br />
Limit contractor initiated change orders to less than five per $1,000,000 <strong>of</strong> project value.<br />
This goal was generally met by the Division.<br />
The integration <strong>of</strong> two separate Divisions was conducted smoothly and seamlessly<br />
during the fiscal year. All personnel have enthusiastically embraced these changes and<br />
contributed both individually and in designated groups to achieving this success.<br />
The GIS group was able to achieve the following milestones:<br />
1. Initiated implementation <strong>of</strong> an electronic easement maintenance and tracking<br />
system. This system was then linked to our GIS mapping system.<br />
2. In conjunction with the Distribution and Collection division, instituted an<br />
electronic valve maintenance system. This system was then linked to our GIS<br />
mapping system.<br />
47<br />
TOTAL<br />
FORCE MAIN IN SYSTEM<br />
(MILES)<br />
36.1<br />
42.3<br />
40.6<br />
TOTAL<br />
(MILES)<br />
1,247<br />
1,299<br />
1,310
FY09 ANNUAL REPORT<br />
<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Engineering and Construction Services<br />
3. Completed scanning approximately 60% <strong>of</strong> the plan sheets that had previously<br />
not been scanned and added to our GIS mapping system.<br />
2010 FISCAL YEAR GOALS & OBJECTIVES<br />
The Engineering and Construction Services Division will have the following goals and objectives<br />
for the FY10:<br />
Enhance personnel retention in the Division in order to increase operational efficiencies.<br />
o Maintain a turnover rate below 5% for the existing personnel during FY10.<br />
Efficiently use all Divisional resources to complete projects within the approved<br />
schedule.<br />
o Closely monitor all projects to ensure that they will all remain on schedule<br />
through all phases during the FY10.<br />
Design projects with a high degree <strong>of</strong> constructability in order to reduce overall project<br />
construction cost.<br />
o Limit contractor initiated change orders to less than five per $1,000,000 <strong>of</strong><br />
project value during the FY10.<br />
48
OR<strong>GA</strong>NIZATION<br />
FY09 ANNUAL REPORT<br />
<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> - Distribution & Collection<br />
Distribution and Collection Division<br />
The Distribution and Collection Division is comprised <strong>of</strong> two sections: Water Distribution and<br />
Wastewater Collection. The major functions and tasks <strong>of</strong> these two groups are the operation<br />
and maintenance <strong>of</strong> the water distribution and wastewater collection system as well as to<br />
provide a safe environment to the public and to ensure that quality and reliable water and<br />
sewer service is provided to our customers. These tasks include repairing minor water leaks,<br />
inspection and maintenance <strong>of</strong> fire hydrants, flushing water to improve water quality, locating<br />
or marking water and sewer lines, cleaning and inspecting sewer lines, and clearing easements<br />
to insure ready access.<br />
The <strong>of</strong>fices and staff <strong>of</strong> these two sectional groups are located at the 1040 Hancock Avenue<br />
facility.<br />
WATER DISTRIBUTION<br />
MISSION STATEMENT: To ensure the distribution <strong>of</strong> safe drinking water by maintaining the <strong>City</strong>’s water<br />
system.<br />
SCOPE OF SERVICES<br />
The Water Distribution staff, which includes the Division Manager, provides utility locates,<br />
assists with water and sanitary sewer repairs, performs right–<strong>of</strong>-way maintenance, repair and<br />
service fire hydrants, performs vehicle and equipment maintenance, water valve maintenance,<br />
and all welding activities and tool fabrication. The Administrative and Managerial team <strong>of</strong> this<br />
Division provides administrative and management support. The Division’s Manager and<br />
Superintendents represent the <strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> on various committees and state pr<strong>of</strong>essional<br />
organizations as well as provide input on future system expansion planning.<br />
The Division maintains approximately 8,538 fire<br />
hydrants in the water distribution system. Each<br />
fire hydrant is inspected annually with the<br />
assistance <strong>of</strong> the local fire departments. In FY09,<br />
over 300 fire hydrants were repaired, serviced, or<br />
replaced in order to ensure fire protection for our<br />
community.<br />
50
STATISTICAL INDICATORS<br />
FY09 ANNUAL REPORT<br />
<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> - Distribution & Collection<br />
Determining the location <strong>of</strong> utilities is another<br />
function the Division performs related to water<br />
distribution. In FY09, a total <strong>of</strong> 12,906 locates were<br />
performed by the Division.<br />
All utility providers are required by state law to mark<br />
their utility locations prior to beginning work. This<br />
requirement prevents costly damages, reduces<br />
outages to customers, and provides for the general<br />
safety <strong>of</strong> those performing utility work. The laws and<br />
regulations pertaining to locating activities have<br />
changed dramatically within the past few years.<br />
The Division’s focus on fire hydrant repairs is illustrated in the chart below.<br />
350<br />
300<br />
250<br />
200<br />
150<br />
100<br />
50<br />
0<br />
222<br />
Fire Hydrant Repairs<br />
158<br />
51<br />
209<br />
237<br />
FY05 FY06 FY07 FY08 FY09<br />
301
FY09 ANNUAL REPORT<br />
<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> - Distribution & Collection<br />
The following graph indicates the volume <strong>of</strong> locates over the past five years.<br />
ACCOMPLISHMENTS<br />
21,760<br />
Number <strong>of</strong> Utility Locates<br />
13,947 14,260 14,219 12,906<br />
FY05 FY06 FY07 FY08 FY09<br />
The following accomplishments were achieved during FY09:<br />
The Water Distribution Division completed two major in-house meter replacement<br />
projects in FY09. These two projects will enhance revenues and meter reading accuracy<br />
for many years to come.<br />
o A complete survey was conducted <strong>of</strong> all the public school system water meters in<br />
Hall County, and over 75 meters were upgraded or replaced.<br />
o A survey was completed <strong>of</strong> all water meters at the Lakeshore Mall in FY09. At<br />
the Lakeshore Mall, over 85 meters were replaced or upgraded.<br />
Completed the goal <strong>of</strong> conducting seven (7) staff safety meetings.<br />
Completed valve inspections and data information on three (3) <strong>of</strong> the remaining 47<br />
zones.<br />
Provided repair crews with regular trainings and updates on the mapping system and<br />
valve cards. This goal was necessary in an effort to assist with shortening the response<br />
time to emergencies in order to prevent water loss and outages.<br />
52
FY09 ANNUAL REPORT<br />
<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> - Distribution & Collection<br />
2010 FISCAL YEAR GOALS & OBJECTIVES<br />
The goals & objectives for the Water Distribution group for FY10 are as follows:<br />
Provide a safe work environment in order to prevent lost time accidents.<br />
o Continue to provide safety education by conducting 7 mandatory safety meetings<br />
with 100% staff attendance during FY10.<br />
Maintain a functional Water Distribution System in order to provide safe and reliable<br />
drinking water.<br />
o Complete valve inspection and data information on 3 <strong>of</strong> the remaining 44 zones<br />
during FY10.<br />
Provide the shortest total response time possible to emergencies in order to prevent<br />
water loss and water outages.<br />
o Continue to provide repair crews with regular trainings and updates <strong>of</strong> the mapping<br />
system and valve cards during FY10.<br />
WASTEWATER COLLECTION<br />
MISSION STATEMENT: To ensure the environmentally safe collection and transportation <strong>of</strong> sanitary sewage by<br />
maintaining the <strong>City</strong>’s sewer system.<br />
SCOPE OF SERVICES<br />
The Wastewater Collection staff is responsible for insuring that the collection system is<br />
operating properly. One major preventative maintenance function <strong>of</strong> the Utility is cleaning<br />
sanitary sewer collection pipelines. These efforts greatly reduced the possibility <strong>of</strong><br />
environmentally damaging sewer over flows and prevent isolated sewer problems for our<br />
customers.<br />
In FY09, the collection crews cleaned over 457,000 feet <strong>of</strong> sewer pipeline and manholes, and<br />
cleaned 50 sewer lift stations.<br />
The Inflow and Infiltration (I&I) Team which is a technical group responsible for eliminating and<br />
reducing groundwater and rainwater flows into the sanitary sewer collection system is also part<br />
<strong>of</strong> the Collection Division. This team conducts flow monitoring, manhole inspections, CCTV<br />
inspections, and smoke testing within the sewer system.<br />
53
STATISTICAL INDICATORS<br />
FY09 ANNUAL REPORT<br />
<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> - Distribution & Collection<br />
The following chart illustrates the volume <strong>of</strong> cleaning activities in recent years.<br />
# <strong>of</strong> feet<br />
800,000<br />
700,000<br />
600,000<br />
500,000<br />
400,000<br />
300,000<br />
200,000<br />
100,000<br />
0<br />
Sanitary Sewer Lines Cleaned<br />
690,030<br />
297,896<br />
579,436 587,365<br />
54<br />
457,625<br />
FY05 FY06 FY07 FY08 FY09
ACCOMPLISHMENTS<br />
FY09 ANNUAL REPORT<br />
<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> - Distribution & Collection<br />
The following accomplishments were achieved during FY09:<br />
The Wastewater Collection Division reduced its total fuel usage from FY08 to FY09 by<br />
over 24%. The Division used 64,535 total gallons <strong>of</strong> fuel in FY08 compared to 48,845<br />
gallons in FY09 which resulted in a reduction <strong>of</strong> 15,690 gallons. The fuel reduction was<br />
accomplished by using smaller, more fuel efficient vehicles when possible, reducing the<br />
number <strong>of</strong> daily trips by scheduling improvements and creating work zones, reassigning<br />
a sewer cleaning crew, reducing idling times <strong>of</strong> vehicles and by a reduction in take home<br />
vehicles.<br />
Conducted seven (7) staff safety meetings.<br />
Conducted and completed inspections on 2 sub-basins utilizing the new CCTV camera<br />
system.<br />
Responded to all complaints <strong>of</strong> sewage blockages within one hour <strong>of</strong> receipt <strong>of</strong><br />
complaint.<br />
2010 FISCAL YEAR GOALS & OBJECTIVES<br />
The goals & objectives for the Wastewater Collection group for FY10 are as follows:<br />
Provide a safe work environment for employees in an effort to prevent lost time<br />
accidents.<br />
o Continue to provide safety education by having 7 safety meetings during FY09.<br />
Maintain an aggressive preventative maintenance program in an effort to minimize the<br />
number <strong>of</strong> sewer spills.<br />
o Utilize the new CCTV camera system to conduct and complete inspections on 2 subbasins<br />
during FY09.<br />
Provide the shortest total response time possible to sewer over-flow emergencies.<br />
o Respond to all complaints <strong>of</strong> sewage blockages within one hour <strong>of</strong> receipt <strong>of</strong><br />
complaint.<br />
55
This year’s winner <strong>of</strong> the Rain Barrel<br />
Design Contest goes to... North Hall<br />
Middle School!! In close second, and<br />
our honorable mention, is Davis Middle<br />
School.<br />
All <strong>of</strong> the entries were fantastic and<br />
it was very difficult for our ten<br />
judges to choose. We scored each entry<br />
on a scale from 1-5 on 8 different<br />
aspects <strong>of</strong> the barrel design and paper.<br />
We hope that by viewing the<br />
other entries it will inspire you to<br />
raise the bar even higher next year.<br />
We hope that you all had fun with this<br />
challenge and learned a little about<br />
conserving our precious water resources<br />
too. We also hope, with your<br />
enthusiasm and support, to make this<br />
an annual event for our middle schools.<br />
We look forward to the creative flair<br />
that will arise from next year’s contest.<br />
North Hall Middle School<br />
Directed Studies Class<br />
Davis Middle School<br />
Art Club<br />
<strong>Gainesville</strong> Middle School Chestatee Middle School East Hall Middle School West Hall Middle School Chestatee Middle School
North Hall Middle School Directed Studies Class<br />
And Mrs. Cummings’ S.A.V.E. Club<br />
Putting Our Rain Barrel to Use<br />
If we had a rain barrel, we know what we’d bring!<br />
Plants so happy they could sing! We’ll save lots <strong>of</strong> plants from the hot dry ground,<br />
And quench their thirst, all the year round!<br />
We’ll use our time to make a bog<br />
And create a nice home for both cricket and frog!<br />
We’ll add a little lake or pond or small pool<br />
And then we’ll add some fishies, that will be cool.<br />
We’ll collect lots <strong>of</strong> water in our barrel when it rains,<br />
And from this conservation effort it will be the world that gains!<br />
Pitcher plants, venus flytraps, flowers and more,<br />
We’ll make sure our garden is never a bore!<br />
We’ll watch this garden grow in the sun<br />
And only when people are happy will our job be done!