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City of Gainesville Public Utilities Department - Gainesville, GA

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<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> <strong>Department</strong>


About the cover:<br />

Riverside WTP intake.<br />

Staff member, Moe Lyons, giving a tour <strong>of</strong> the Lakeside WTP to group <strong>of</strong> McEver<br />

Elementary school students.<br />

Water Distribution employees working on fire hydrant.<br />

Riverside WTP staff member, Damond Castleberry, making adjustments to chemical<br />

rates.<br />

Employees <strong>of</strong> the <strong>Public</strong> <strong>Utilities</strong> <strong>Department</strong> located at the PUD Administration<br />

building on Queen <strong>City</strong> Parkway.


<strong>City</strong> <strong>City</strong> <strong>of</strong> <strong>of</strong> <strong>Gainesville</strong><br />

<strong>Gainesville</strong><br />

<strong>Public</strong> <strong>Public</strong> <strong>Utilities</strong> <strong>Utilities</strong> <strong>Department</strong><br />

<strong>Department</strong><br />

For Fiscal Period:<br />

July 1, 2008 thru June 30, 2009<br />

KELLY RANDALL, Director<br />

TIM COLLINS, Assistant Director<br />

Visit us at: www.gainesville.org


DIRECTOR’S LETTER<br />

WATER & SEWER SERVICE AREA CHARTS<br />

INTRODUCTION<br />

FY09 ANNUAL REPORT<br />

<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong><br />

Table <strong>of</strong> Contents<br />

Introduction ...................................................................................................................... 1<br />

Awards .............................................................................................................................. 5<br />

Facilities ............................................................................................................................ 6<br />

OR<strong>GA</strong>NIZATIONAL CHARTS<br />

FINANCE & ADMINISTRATION<br />

Customer Account Services ............................................................................................... 9<br />

Finance & Administration ................................................................................................ 14<br />

WATER & WASTEWATER TREATMENT SERVICES<br />

Water Treatment ............................................................................................................ 16<br />

Water Reclamation .......................................................................................................... 22<br />

Maintenance Services ...................................................................................................... 27<br />

ENVIRONMENTAL COMPLIANCE AND PERMITTING<br />

Environmental Compliance and Permitting ..................................................................... 29<br />

ENGINEERING AND CONSTRUCTION SERVICES<br />

Engineering and Construction Services ............................................................................ 40<br />

DISTRIBUTION AND COLLECTION<br />

Water Distribution ........................................................................................................... 50<br />

Wastewater Collection .................................................................................................... 53


CITY OF <strong>GA</strong>INESVILLE<br />

<br />

PUBLIC UTILITIES<br />

DEPARTMENT<br />

<br />

757 Queen <strong>City</strong> Parkway, SW<br />

<strong>Gainesville</strong>, Georgia 30501-4358<br />

Telephone: 770.538.2466<br />

Fax: 770.535.5634<br />

Web Site: www.gainesville.org<br />

To our customers:<br />

This past Fiscal Year has been quite challenging. The first half <strong>of</strong> the year was<br />

severely dry. We were under a State mandated Level 4 Drought Response for all but<br />

two weeks <strong>of</strong> the year. Additionally, what we thought at this point last year was a<br />

“housing turndown” turned out to be the most severe long lasting recession since the<br />

Great Depression.<br />

Our water system that was pumping some 17.82 mgd on the average dropped to<br />

16.56 mgd. This reduction was reflected in a drop in revenues for the second year in<br />

a row. Deferring purchases and some maintenance procedures could no longer<br />

bridge the gap.<br />

Staff responded admirably. They begin to look for new, more cost effective ways to<br />

work. For instance, the Water Treatment Facilities began shifting high power<br />

consuming operations to nighttime when electric rates are lower. The Distribution<br />

and Collections Division “swapped” their drive home service trucks for “a fourth<br />

man” responding in a pickup truck. Meter reading began the switch over to radio<br />

read technology. The list goes on but as a result, we actually ended the year with a<br />

surplus.<br />

Fiscal Year 2009 was a time to develop a new approach to providing service. As a<br />

result we are leaner but are still providing quality service.<br />

Though our Capital Improvements Plan has been greatly reduced, we are still able to<br />

initiate provision <strong>of</strong> sanitary sewer service on the south side out US 129 South. This<br />

$2.1 million facility should set the stage for growth and a “rebirth” <strong>of</strong> the area as<br />

soon as the economy turns around.<br />

In closing, although this year has been quite challenging, it has also been rewarding.<br />

There is always something sweet about rising above an undaunting challenge.<br />

Sincerely,<br />

Kelly J. Randall, P.E.<br />

<strong>Public</strong> <strong>Utilities</strong> Director


FY09 ANNUAL REPORT<br />

<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> - Introduction<br />

Introduction<br />

The <strong>City</strong> <strong>of</strong> <strong>Gainesville</strong>’s water supply and sanitary sewer system began in the late<br />

1800’s as a tax supported system providing limited service to residents within the <strong>City</strong> limits.<br />

The System became self-supporting in the 1940s. As the population adjacent to the <strong>City</strong><br />

increased, extensions were made to serve users outside the <strong>City</strong> limits. Currently, the System<br />

supplies water to a geographic area <strong>of</strong> approximately 394 square miles, including Clermont,<br />

Buford, Oakwood, Braselton, Flowery Branch, Gillsville, and portions <strong>of</strong> the Lula area.<br />

Today, the <strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> maintains nearly 1600 miles <strong>of</strong> underground water and<br />

sewer pipelines, which is nearly the equivalent to a continuous pipeline from <strong>Gainesville</strong>,<br />

Georgia to Breckenridge, Colorado. Water service is provided to approximately 46,550 meters<br />

which serves customers inside and outside the <strong>City</strong> limits. The System provides sewer service<br />

to 8,896 customers, including approximately 1,975 customers outside the <strong>City</strong> limits.<br />

The source <strong>of</strong> supply <strong>of</strong> raw water for the System is Lake Lanier, an impoundment <strong>of</strong> the<br />

Chattahoochee River that is owned and operated by the U.S. Army Corps <strong>of</strong> Engineers. The<br />

Georgia <strong>Department</strong> <strong>of</strong> Natural Resources, Environmental Protection Division (“EPD”) also<br />

governs water withdrawal from Lake Lanier through its water withdrawal permitting process.<br />

Treated water is stored in three clearwells at the Riverside WTP with a total combined<br />

on-site storage capacity <strong>of</strong> 12 MG. At the Lakeside WTP there are two 5 MG clearwells for a<br />

total combined on-site storage capacity <strong>of</strong> 10 MG.<br />

1


FY09 ANNUAL REPORT<br />

<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> - Introduction<br />

In the distribution system there is a 5 MG ground level storage reservoir (known as the<br />

High Street Tank). Five (5) elevated storage tanks provide additional storage capacity <strong>of</strong> 3.60<br />

MG <strong>of</strong> finished water (as detailed below).<br />

The <strong>City</strong> has a total combined system storage capacity <strong>of</strong> 29.85 MG. This is enough<br />

stored water to serve customers for approximately two days at current usage levels.<br />

As always, it is the <strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> <strong>Department</strong>’s (PUD) goal to provide<br />

the highest level <strong>of</strong> service to our customers and ensure that <strong>Gainesville</strong>/Hall County residents<br />

have a continuous supply <strong>of</strong> the best water in Georgia. We consistently strive to meet the<br />

demands <strong>of</strong> the more than 176,000 customers that we currently serve while looking to the<br />

future <strong>of</strong> an increasingly growing population and the preservation <strong>of</strong> our most precious<br />

resource – water.<br />

It takes a dedicated and determined group <strong>of</strong> men and women to accomplish this<br />

tremendous task <strong>of</strong> managing the community’s water resources. PUD has a total <strong>of</strong> 253<br />

authorized positions budgeted in the Fiscal Year 2009 (FY09) budget and is comprised <strong>of</strong> several<br />

different Divisions that work together to manage the water and sewer systems. Each Division<br />

<strong>of</strong> PUD, in its own unique way, contributes to the comprehensive management <strong>of</strong> these<br />

systems. The Divisions are: Finance & Administration, Environmental Compliance &<br />

Permitting, Water & Wastewater Treatment Services, Engineering & Construction Services,<br />

and Distribution<br />

Summary <strong>of</strong> Elevated Storage Tanks<br />

Tank Name Capacity (gallons)<br />

King Street Tank 750,000<br />

Bark Camp Road 750,000<br />

Stringer Avenue 500,000<br />

Athens Highway 750,000<br />

Hog Mountain Road 750,000<br />

Total 3,500,000<br />

2


FY09 ANNUAL REPORT<br />

<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> - Introduction<br />

& Collection Services. The Divisions and their functions are further detailed in the<br />

<strong>Department</strong>al section <strong>of</strong> this report.<br />

The Drought - Another Challenging Year:<br />

Financial Impact:<br />

This past year continued to be a challenging one for the PUD. Beginning with preparing<br />

the annual budget for <strong>Public</strong> <strong>Utilities</strong>, it would prove to be one for the history books. For the<br />

first time ever, <strong>Public</strong> <strong>Utilities</strong> would prepare a budget that would be less than the previous<br />

year’s budget. As the state continued to be at Drought Response Level 4 and our revenues<br />

down, budgeting was a challenging experience to say the least. The final adopted PUD budget<br />

for FY09 was $48.6 M. This was 7.2% less than the FY08 adopted budget.<br />

Budget Comparison<br />

FY06 FY07 FY08 FY09<br />

$42.7M $46.3M $52.5M $48.6M<br />

As an Enterprise Fund, PUD is self supporting. While surrounding municipalities were<br />

implementing water rate increases as high as 27.3%, we were able to keep rate increases for<br />

water to 5.5%. This was due to good planning and prudent budgeting.<br />

Along with the challenge faced due to the drought conditions, the economy took a<br />

drastic down turn. The community jobless rate had doubled since January 2008, housing<br />

permits fell and bankruptcies and foreclosures were at an all time high. The fall <strong>of</strong> the housing<br />

market was a major hit to our FY09 budget. Water meter sales were projected to bring in<br />

approximately $3M budget based on history sales; however, the amount fell below this by<br />

$2.1M.<br />

Meters Sold<br />

FY06 FY07 FY08 FY09<br />

1,985 2,480 926 269<br />

3


FY09 ANNUAL REPORT<br />

<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> - Introduction<br />

Expenses were also another area that created overages for our FY09 budget. We<br />

experienced higher costs for electricity, chemicals and fuel. Through it all, PUD was still able to<br />

end the fiscal year with excess revenues by implementing budget cuts and delaying several<br />

capital projects.<br />

Production Impact:<br />

For the second consecutive year, the Utility’s production <strong>of</strong> drinking water was<br />

severely impacted by State mandated water restrictions. The water restrictions, along with our<br />

community’s adoption <strong>of</strong> conservation measures have reduced the amount <strong>of</strong> water treated<br />

and pumped into our system to an annual average <strong>of</strong> 16.6 MGD (Million Gallons per Day). This<br />

annual average is 2.0 MGD less than the water that was produced in both FY07 and FY08. This<br />

pumped-to-system average closely represents production numbers seen in the 1998 - 1999<br />

time-frame when the average was around 16.9 MGD.<br />

Sewage flows into our Water Reclamation Facilities were down as well. The FY09<br />

combined annual average flows to our treatment facilities was 8.0 MGD. These average flows,<br />

similar to the tread in drinking water production, also reflect volumes typically seen in the late<br />

1990’s.<br />

4


FY09 ANNUAL REPORT<br />

<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> - Introduction<br />

Awards<br />

It’s no surprise that the <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> <strong>Department</strong> is the winner <strong>of</strong> many<br />

state and national awards for quality and operations. This year was no different.<br />

PUD demonstrated what would be termed “best<br />

practices” that other cities and communities around the<br />

state should model. The Georgia <strong>Department</strong> <strong>of</strong><br />

Community Affairs awarded the <strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> its<br />

“Water First” designation. This designation recognizes<br />

the <strong>City</strong>’s efforts in the areas <strong>of</strong> watershed management,<br />

water conservation, public education and excellence in<br />

operating and maintaining our treatment systems. The<br />

<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> became one <strong>of</strong> thirteen <strong>City</strong>’s in the<br />

state to attain this designation.<br />

The Environmental Services Division’s Water<br />

Conservation Program received the 2009 Fox McCarthy<br />

Water Wise Award at the Georgia Association <strong>of</strong> Water<br />

Pr<strong>of</strong>essionals (<strong>GA</strong>WP) Spring Conference in Macon.<br />

<strong>Gainesville</strong> was recognized for several programs that<br />

have a direct i mpact on water conservation including rain<br />

barrel workshops, the plumbing retr<strong>of</strong>it program, Captain<br />

Conservation, water conservation kits, and the<br />

distribution <strong>of</strong> low flow nozzles for area restaurants.<br />

The Linwood Water Reclamation Facility was<br />

the recipient <strong>of</strong> the <strong>GA</strong>WP “Plant <strong>of</strong> the Year” award<br />

in the category <strong>of</strong> Advanced Treatment Facility in the<br />

capacity category <strong>of</strong> 1.0-10.0 MGD. The award is<br />

given to facilities which, through evaluation,<br />

demonstrate excellence in the operation and<br />

maintenance <strong>of</strong> the treatment facilities. For Linwood,<br />

it was the sixth time the facility has received this<br />

award since 1996 and the first since the plants<br />

capacity was expanded to 5.0 MGD.<br />

5


FY09 ANNUAL REPORT<br />

<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> - Facilities<br />

Facilities<br />

RIVERSIDE WATER TREATMENT PLANT (WTP) FACILITY<br />

Address: 2120 Riverside Drive<br />

<strong>Gainesville</strong>, <strong>GA</strong> 30501<br />

Year Opened: 1953<br />

Expanded: 1698, 1975, 1978, 1996, 2001, 2004, 2007<br />

Capacity: 25.0 MGD<br />

Operational Hrs: 24hrs<br />

PUBLIC UTILITIES ADMINISTRATION BUILDING<br />

Address: 757 Queen <strong>City</strong> Parkway<br />

<strong>Gainesville</strong>, <strong>GA</strong> 30501<br />

Year Opened: 2000<br />

Operational Hrs: Lobby & Offices: M-F 8-5<br />

Drive-Thru – 7AM – 6PM<br />

LAKESIDE WATER TREATMENT PLANT (WTP) FACILITY<br />

Address: 5640 Jim Crowe Road<br />

Flowery Branch, <strong>GA</strong> 30542<br />

Year Opened: 2002<br />

Capacity: 10.0 MGD<br />

Operational Hrs: 24hrs<br />

6


FY09 ANNUAL REPORT<br />

FLAT CREEK WATER RECLAMATION FACILITY (WRF)<br />

Address: 2641 Old Flowery Branch Rd.<br />

<strong>Gainesville</strong>, <strong>GA</strong> 30501<br />

Year Opened: 1960<br />

Expanded: 1965, 1980, 2002, 2006<br />

Capacity: 12.0 MGD<br />

Operational Hrs: 24hrs<br />

ENVIRONMENTAL SERVICES FACILITY (LAB)<br />

Address: 2641 Old Flowery Branch Rd.<br />

<strong>Gainesville</strong>, <strong>GA</strong> 30501<br />

Year Opened: 2004<br />

Operational Hrs: M-F 8AM – 5PM<br />

<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> - Facilities<br />

LINWOOD WATER RECLAMATION FACILITY (WRF)<br />

7<br />

Address: 500 Linwood Drive<br />

<strong>Gainesville</strong>, <strong>GA</strong> 30501<br />

Year Opened: 1956<br />

Expanded: 1969, 2008<br />

Capacity: 5.0 MGD<br />

Operational Hrs: 24hrs


HANCOCK AVENUE MAINTENANCE FACILITY<br />

Address: 1040 Hancock Avenue<br />

<strong>Gainesville</strong>, <strong>GA</strong> 30501<br />

Year Opened: 2006<br />

Operational Hrs. M–F 8AM – 5PM<br />

On-Call 24hrs<br />

FY09 ANNUAL REPORT<br />

<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> - Facilities<br />

BRADFORD STREET WAREHOUSE FACILITY<br />

8<br />

Address: 1006 South Bradford Street Ext.<br />

<strong>Gainesville</strong>, <strong>GA</strong> 30501<br />

Year Opened: 1988<br />

Operational Hrs: M–F 8AM – 5PM<br />

“FUTURE SITE”<br />

CEDAR CREEK WATER TREATMENT PLANT FACILITY<br />

Address: 5520 Timberidge Road<br />

<strong>Gainesville</strong>, <strong>GA</strong> 30501<br />

Planned Opening: 2012<br />

Future Capacity: 12.0 MGD


<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> – <strong>Public</strong> <strong>Utilities</strong> <strong>Department</strong><br />

FY09 Organizational Chart<br />

Tina Wetherford<br />

Finance & Administration<br />

Division Manager<br />

Stanley Mize<br />

Water & Wastewater<br />

Treatment<br />

Division Manager<br />

Tim Collins<br />

Assistant <strong>Public</strong><br />

<strong>Utilities</strong> Director<br />

CITIZENS<br />

<strong>Gainesville</strong> <strong>City</strong><br />

Council<br />

Kip Padgett<br />

<strong>City</strong> Manager<br />

Kelly Randall<br />

<strong>Public</strong> <strong>Utilities</strong><br />

Director<br />

Vacant<br />

Environmental<br />

Compliance & Permitting<br />

Division Manager<br />

Vacant<br />

Engineering &<br />

Construction Services<br />

Division Manager<br />

Joey Leverette<br />

Distribution & Collection<br />

Division Manager


Matt Simmons<br />

Customer Advocate<br />

Finance & Administration Division<br />

FY09 Organizational Chart<br />

Kelli Cranford<br />

Customer Service<br />

Manager<br />

Staff (18)<br />

Tim Collins<br />

Assistant <strong>Public</strong><br />

<strong>Utilities</strong> Director<br />

Zeb Cain<br />

Systems Analyst<br />

Kelly Randall<br />

<strong>Public</strong> <strong>Utilities</strong><br />

Director<br />

Tina Wetherford<br />

Finance &<br />

Administration<br />

Division Manager<br />

Barbara<br />

Mason<br />

Administrative<br />

Secretary<br />

Johnny Gilbert<br />

Purchasing Officer<br />

Staff (4)<br />

Sue Walker<br />

Meter Manager<br />

Staff (14)<br />

Vacant<br />

Administrative<br />

Coordinator<br />

Staff (3)


Water & Wastewater Treatment Services Division<br />

FY09 Organizational Chart<br />

Stephen Douglas<br />

Water Operations<br />

Superintendent<br />

Staff (29)<br />

Tim Collins<br />

Assistant <strong>Public</strong> <strong>Utilities</strong><br />

Director<br />

Kelly Randall<br />

<strong>Public</strong> <strong>Utilities</strong> Director<br />

Stanley Mize<br />

Water & Wastewater<br />

Treatment Services<br />

Manager<br />

Danny Ingram<br />

Wastewater Operations<br />

Superintendent<br />

Staff (30)<br />

Jerry Cagle<br />

Maintenance Manager<br />

Staff (23)


Environmental Compliance & Permitting Division<br />

FY09 Organizational Chart<br />

Tim Collins<br />

Assistant <strong>Public</strong> <strong>Utilities</strong> Director<br />

Horace Gee<br />

Environmental Services Administrator<br />

Staff (15)<br />

Kelly Randall<br />

<strong>Public</strong> <strong>Utilities</strong> Director<br />

Vacant<br />

Environmental Compliance & Permitting<br />

Division Manager<br />

Myron Bennett<br />

Development Permitting Manager<br />

Staff (6)


Engineering & Construction Services<br />

FY09 Organizational Chart<br />

Tim Collins<br />

Assistant <strong>Public</strong> <strong>Utilities</strong> Director<br />

Construction Coordinator<br />

Staff (1)<br />

Kelly Randall<br />

<strong>Public</strong> <strong>Utilities</strong> Director<br />

Vacant<br />

Engineering & Construction Services<br />

Division Manager<br />

Jarrett Nash / Mak Yari<br />

Construction & Project Section Chief /<br />

Engineering & Planning Section Chief<br />

Staff (20)<br />

Administrative Secretary<br />

Staff (1)


Distribution & Collection Services Division<br />

FY09 Organizational Chart<br />

Jonathan Davis<br />

Wastewater Construction<br />

Superintendent<br />

Staff (20)<br />

Tim Collins<br />

Assistant <strong>Public</strong><br />

<strong>Utilities</strong> Director<br />

Rhett Williams<br />

Water Construction<br />

Superintendent<br />

Staff (28)<br />

Kelly Randall<br />

<strong>Public</strong> <strong>Utilities</strong><br />

Director<br />

Joey Leverette<br />

Distribution & Collection<br />

Division Manager<br />

Jason Vannatta<br />

Locator Supervisor<br />

Staff (3)<br />

Hoyt Stephens<br />

Heavy Equipment Mechanic<br />

Staff (1)


OR<strong>GA</strong>NIZATION<br />

FY09 ANNUAL REPORT<br />

<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Finance and Administration<br />

Finance and Administration Division<br />

The Finance & Administration Division is comprised <strong>of</strong> two sections: Customer Account<br />

Services and Finance & Administration. The Division consists <strong>of</strong> 50 authorized positions which<br />

may be broadly categorized as customer service representatives, a customer advocate, billing<br />

staff, meter services/sales staff, warehouse staff, administrative and support personnel,<br />

financial and divisional management, Assistant Director and the Director’s <strong>of</strong>fice.<br />

The majority <strong>of</strong> the Division’s staff, including the Director’s <strong>of</strong>fice, is located in the <strong>Public</strong><br />

<strong>Utilities</strong> Administration Building located at 757 Queen <strong>City</strong> Parkway. The Purchasing staff,<br />

Billing staff, Meter Services staff, and Customer Service Field Rep. staff are located at the<br />

Bradford Street Warehouse Facility at 1006 South Bradford Street Extension.<br />

CUSTOMER ACCOUNT SERVICES<br />

MISSION STATEMENT: To provide our Customers with pr<strong>of</strong>essional, accurate and efficient services.<br />

SCOPE OF SERVICES<br />

The Customer Account Services (CAS) group is<br />

responsible for providing customer service to over<br />

50,000 customers. Some <strong>of</strong> the services provided<br />

include, but are not limited to answering calls, posting<br />

payments, billing, meter readings, meter sales,<br />

submitting and completing service requests, preparing<br />

adjustments and<br />

maintaining our<br />

billing s<strong>of</strong>tware database. There are thirty-six (36)<br />

authorized positions in the Customer Account Services group.<br />

During this fiscal year our Customer Service Manager<br />

successfully implemented a check scanning process. This<br />

process has improved<br />

the processing time for<br />

posting <strong>of</strong> utility payments and increased the posting <strong>of</strong><br />

deposits to our account. In September 2008 the CAS group<br />

implemented UBPayments. This was an added<br />

convenience for our customers as they could now access<br />

their utility account online. They were able to pay by debit<br />

9


FY09 ANNUAL REPORT<br />

<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Finance and Administration<br />

or credit card and view their account information. By the end <strong>of</strong> June we had over 3,000<br />

customers who had signed up as users for the online payments and $481,327.70 in utility<br />

payments had been processed through this system.<br />

STATISTICAL INDICATORS<br />

As a utility we have over 50,000 water accounts <strong>of</strong> which 46,550 water accounts were<br />

active as <strong>of</strong> June 30, 2009. There were 8,896 active sewer customers at the end <strong>of</strong> the<br />

fiscal year. Billing generated 558,629 bills during FY09.<br />

Below is some statistical information regarding the breakdown <strong>of</strong> the types <strong>of</strong><br />

customers, usage and revenue based on customer classifications for water and<br />

wastewater.<br />

Note: Figures shown are unaudited FY09 Figures<br />

As you can see from the graphs above, 51.4% <strong>of</strong> our water revenue comes from our residential<br />

customers which are 89.3% <strong>of</strong> our customer base. General Industry continues to comprise<br />

26.1% <strong>of</strong> water revenue and 32.1% <strong>of</strong> water usage from a small customer percentage <strong>of</strong> 0.5%.<br />

10


FY09 ANNUAL REPORT<br />

<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Finance and Administration<br />

Note: Figures shown are unaudited FY09 Figures<br />

General Industry continues to be the largest user <strong>of</strong> wastewater at 60.0% <strong>of</strong> total wastewater<br />

usage and comparatively 60.7% <strong>of</strong> total wastewater revenue. Commercial usage is the next<br />

highest at 18.2% with 18.3% <strong>of</strong> wastewater revenues. As you can see 70.0% <strong>of</strong> wastewater<br />

customers are residential, but the usage is only 11.7%. The revenue comparison is a slightly<br />

lower percentage at 10.3% due to the fact that residential wastewater customers are billed at<br />

85% <strong>of</strong> water readings for wastewater usage.<br />

11


FY09 ANNUAL REPORT<br />

<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Finance and Administration<br />

Note: Figures shown are unaudited FY09 Figures<br />

PUD continues to rely on our Top 10 customers for a large percentage <strong>of</strong> water/wastewater<br />

revenue. As you can see from the chart above, this percentage has increased by 4.2% from<br />

FY08 to FY09.<br />

12


FY09 ANNUAL REPORT<br />

<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Finance and Administration<br />

Note: Figures shown are unaudited FY09 Figures<br />

As shown in the graph above, the total revenues for the Utility have continued to decline in<br />

FY09 due to the continued drought conditions and the poor economy.<br />

ACCOMPLISHMENTS<br />

The following accomplishments were achieved during<br />

FY09:<br />

We are pleased that our automatic meter reading<br />

(AMR) implementation is well under way. During<br />

FY09 one-fourth <strong>of</strong> our billing cycles have been<br />

converted to AMR. What once took six staff<br />

members over a week to read for billing is now completed in<br />

two business days by two staff members. This is also<br />

providing the opportunity for meter staff to learn to rebuild<br />

meters and perform minor maintenance in the field.<br />

13


FY09 ANNUAL REPORT<br />

<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Finance and Administration<br />

A Meter Manager position was created in FY09 to manage all areas regarding meters.<br />

This was not an additional staff position, but a vacant meter reader position was<br />

eliminated and replaced with the manager position. The Meter Manager (MM)<br />

supervises meter readers, customer service field representatives and meter sales staff.<br />

The MM is responsible for writing Standard Operating Procedures (SOP) for our meter<br />

services group, working with vendors, and establishing policies and procedures for the<br />

meter group.<br />

A Systems Analyst position was also put in place during FY09. This position was also<br />

created by eliminating another position to provide for the much needed IT position for<br />

PUD. Having our own IT person has greatly improved our ability to implement service<br />

packs for our billing s<strong>of</strong>tware, quickly resolve computer issues to provide staff with the<br />

necessary tools to do their job, and to work closely with the <strong>City</strong> IT department.<br />

2010 FISCAL YEAR GOALS & OBJECTIVES<br />

The FY10 goals & objectives for the Customer Account Services group are as follows:<br />

Improve billing accuracy.<br />

o Reduce the number <strong>of</strong> dead meter service requests by 10% in FY10 by<br />

addressing these issues on a quarterly basis.<br />

Enhance convenience to utility customers by providing additional payment options.<br />

o Provide option for customers to set up automatic payment by credit cards in<br />

FY10.<br />

Gain operational efficiencies, increase accuracy and speed <strong>of</strong> remittances by<br />

streamlining the billing process.<br />

o Implement an electronic billing (e-bill) option and achieve 15% participation in<br />

FY10.<br />

FINANCE & ADMINISTRATION<br />

MISSION STATEMENT: To provide a stable financial position and administrative support for daily operations.<br />

SCOPE OF SERVICES<br />

The Finance and Administration Division has fourteen (14) authorized positions which includes<br />

the Director, Assistant Director, Finance & Administration Division Manager, Accounts Payable ,<br />

Customer Advocate, Inventory Control, Payroll, Purchasing and Warehouse personnel.<br />

14


FY09 ANNUAL REPORT<br />

<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Finance and Administration<br />

The group is responsible for financial planning for the Five-Year CIP, preparation and<br />

management <strong>of</strong> the operating and capital equipment budgets, performing cost-<strong>of</strong> services<br />

analysis, evaluation <strong>of</strong> customer service “best practices,” payroll and personnel support,<br />

purchasing and inventory control, fleet and asset management, accounts payable, policy<br />

enforcement, utility debt collection, management <strong>of</strong> the 18,000 square foot administration<br />

building and the warehouse facility, and preparation <strong>of</strong> the annual report and other<br />

publications. This staff works closely with the Director in establishing long-term directions and<br />

goals for the <strong>Public</strong> <strong>Utilities</strong> <strong>Department</strong>, developing departmental policies and municipal<br />

codes, and providing essential support to all divisions.<br />

STATISTICAL INDICATORS<br />

Accounts Payable staff processed 5,968 invoices and 471 requisitions in FY09.<br />

Purchasing staff processed 2 Requests for Proposals and 4 Requests for Bids.<br />

ACCOMPLISHMENTS<br />

The following accomplishments were achieved during FY09:<br />

Adopted a reduced budget and managed to keep rate increases down to an acceptable<br />

increase compared to neighboring municipalities.<br />

Completed a Cost <strong>of</strong> Services Analysis for the Utility.<br />

Automated External Defibrillators (AED’s) were purchased for key buildings and staff<br />

training was conducted.<br />

2010 FISCAL YEAR GOALS & OBJECTIVES<br />

The FY10 goals & objectives for the Finance & Administration <strong>Department</strong> are as follows:<br />

Maintain a healthy position for the utility.<br />

o Control operating expenses by allowing 0% increase from the previous year’s<br />

(FY09) budget.<br />

Provide efficient and accurate administrative support to external and internal<br />

customers.<br />

o Respond to internal and external customers within 24 hours in FY10.<br />

Maintain a secure and efficient Warehouse Facility.<br />

o Implement key policies and procedures prohibiting unauthorized personnel<br />

access to the warehouse inventory in an effort to enhance the current security<br />

system.<br />

15


OR<strong>GA</strong>NIZATION<br />

FY09 ANNUAL REPORT<br />

<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Water and Wastewater Treatment Services<br />

Water and Wastewater Treatment Services Division<br />

The Water and Wastewater Treatment Services Division is comprised <strong>of</strong> three (3) sectional<br />

groups that consist <strong>of</strong> approximately eighty (80) employees. The sectional groups are<br />

categorized as: Water Treatment (Riverside and Lakeside), Water Reclamation (Flat Creek<br />

and Linwood), and Maintenance Services.<br />

The Water Treatment group is responsible for collecting raw water from Lake Lanier, the<br />

treatment <strong>of</strong> that water to national drinking water standards at the Riverside and Lakeside<br />

Water Treatment Plants (WTP), and the distribution <strong>of</strong> the finished treated water into the<br />

systems water storage facilities. The <strong>of</strong>fices and staff for this group are located at the Riverside<br />

Water Treatment Facility at 2120 Riverside Drive and the Lakeside Water Treatment Facility<br />

located at 5460 Jim Crow Road.<br />

The Water Reclamation group treats all <strong>of</strong> the collected wastewater to environmentally safe<br />

discharge standards in utilizing the treatment made available at the Flat Creek and Linwood<br />

Water Reclamation Facilities (WRF). The <strong>of</strong>fices and staff <strong>of</strong> this group are located at the Flat<br />

Creek Water Reclamation Facility at 2640 Old Flowery Branch Road and the Linwood Water<br />

Reclamation Facility at 500 Linwood Drive.<br />

The Maintenance Services group is responsible for maintaining all equipment located within<br />

the treatment plants, operation and maintenance <strong>of</strong> sewer pump stations and potable water<br />

booster pump stations while also providing grounds keeping to miscellaneous areas <strong>of</strong> the<br />

<strong>Public</strong> <strong>Utilities</strong> <strong>Department</strong>, along with sewer right-<strong>of</strong>-way maintenance and inspections. The<br />

staff and <strong>of</strong>fices <strong>of</strong> this group are located at the Maintenance and Training Building within the<br />

Flat Creek facility at 2640 Old Flowery Branch Road.<br />

During FY09, the Division was severely impacted by sudden and unexpected increases in<br />

chemical and electrical costs. The Division’s budget was compromised when the Utility incurred<br />

increases in electrical costs <strong>of</strong> 21% while budgeting for a more typical cost increase around<br />

10%. Chemical unit prices on average increased 25% also while the Utility again budgeted for<br />

increases around 10%. These two unexpected cost increases forced the Division to look for<br />

ways to decrease its energy and chemical consumption in the treatment process to make up for<br />

a projected $500,000 budget short-fall due to these unanticipated prices associated with<br />

inflation.<br />

Both the Flat Creek WRF and the Riverside WTP significantly reduced their power consumption<br />

in FY09. Riverside’s consumption was reduced by approximately 21% and Flat Creek’s was<br />

reduced by approximately 13%. The Linwood WRF’s power use shows a substantial increase in<br />

power due to FY09 being the first full year <strong>of</strong> operation <strong>of</strong> the new facility. Overall, the<br />

16


FY09 ANNUAL REPORT<br />

<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Water and Wastewater Treatment Services<br />

reductions in energy use implemented by all facilities resulted in cost savings totaling in excess<br />

<strong>of</strong> $500.000.<br />

Water Treatment<br />

Fiscal Year 07 08 09<br />

KW Usage 17,114,562 15,993,203 14,671,520<br />

KW Cost $955494 $1,004,729 $961,464<br />

MG Treated 6047 6527 7515<br />

Energy Cost/ MG Treated $158.01 $153.93 $127.94<br />

Water Reclamation<br />

Fiscal Year 07 08 09<br />

Usage 13212009 17128021 17396107<br />

KW Cost $795,449 $1,087,207 $1,209,107<br />

MG Treated 2920 2847 3066<br />

Energy Cost/ MG Treated $272.41 $381.88 $394.36<br />

WATER TREATMENT<br />

MISSION STATEMENT: To provide the highest quality drinking water in the most resourceful and economical<br />

way.<br />

SCOPE OF SERVICES<br />

The Water Treatment group consists <strong>of</strong> a Superintendent, two (2) Plant Managers, and twentyeight<br />

(28) other staff members. This group is primarily responsible for the daily operations <strong>of</strong><br />

the Riverside and Lakeside Water Treatment Plants (WTP) and “finished” (i.e., treated) water<br />

storage facilities. The Riverside WTP has the capacity to produce and is permitted to process 25<br />

Million Gallons per Day (MGD). The Lakeside WTP provides another 10 MGD <strong>of</strong> potable water<br />

for the community. Water is pumped from Lake Lanier to both treatment facilities and treated<br />

to be safe for residential, commercial, and industrial use. A high quality, uninterrupted supply<br />

<strong>of</strong> potable water free <strong>of</strong> objectionable turbidity, color, taste, and odor is produced.<br />

17


FY09 ANNUAL REPORT<br />

<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Water and Wastewater Treatment Services<br />

STATISTICAL INDICATORS<br />

---- Riverside and Lakeside WTP Capacity Indicators ----------<br />

FY06 FY07 FY08 FY09<br />

Filtering Capacity (MGD) 35 35 35 35<br />

Filtering Permitted Capacity (MGD) 35 35 35 35<br />

PERMITTED - Raw Water Withdrawal<br />

- Maximum 24 hour (MGD) 35 35 35 35<br />

- Monthly Avg. not to exceed (MGD) 30 30 30 30<br />

ACTUAL – Raw Water Withdrawn<br />

- Maximum 24 hour (MGD)/(date)<br />

Riverside 19.2 19.2 18.80 13.92<br />

Lakeside 9.8 9.6 9.92 10.25<br />

- Monthly Avg. (MGD) 19.2 19.8 17.91 17.0<br />

TOTAL - Raw Water Withdrawn (MG) 7,002 7,227 6,536 6,222<br />

Pumped To System<br />

- Max Day (MG) --------------------------- 28.3 26.08 27.31 21.98<br />

- Avg. Day (MG) ---------------------------- 19.2 19.85 17.82 16.56<br />

- Total (MG) -------------------------------- 7,039 7,515 6,527 6,047<br />

Sludge disposal (Tons) 903 919 946 782<br />

MGD = Million Gallons Per Day MG = Million Gallons<br />

18


FY09 ANNUAL REPORT<br />

<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Water and Wastewater Treatment Services<br />

The following is a chart indicating the treatment capacities <strong>of</strong> the facilities and the maximum<br />

water treated during any one day during each period.<br />

MG<br />

35<br />

30<br />

25<br />

20<br />

15<br />

10<br />

5<br />

0<br />

4<br />

8<br />

5.5 6<br />

14.6<br />

10<br />

14.5 15<br />

17.2<br />

12<br />

Water Treatment Capacity<br />

Capacity (MG) Max. Day<br />

20 19.9<br />

25 24.1 25<br />

1953 1958 1965 1980 1982 1987 1995 FY02 FY03 FY04 FY05 FY06 FY07 FY08 FY09<br />

Note: 1953 - 1995 are based on calendar year<br />

19<br />

23.5<br />

35<br />

24.6<br />

35<br />

22.4<br />

35<br />

22.8<br />

35<br />

28.3<br />

35<br />

26.8<br />

35<br />

27.3<br />

35<br />

22.0


ACCOMPLISHMENTS<br />

FY09 ANNUAL REPORT<br />

<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Water and Wastewater Treatment Services<br />

The following accomplishments were achieved in FY09.<br />

20<br />

Damond Castleberry (pictured on<br />

the left) was awarded the Top<br />

Operator <strong>of</strong> the Year Award by the<br />

Georgia Association <strong>of</strong> Water<br />

Pr<strong>of</strong>essionals.<br />

Both the Riverside and Lakeside WTP’s were awarded Gold Awards by the Georgia<br />

Association <strong>of</strong> Water Pr<strong>of</strong>essionals. This award recognizes a facility for meeting all water<br />

quality standards as set by the Georgia EPD.<br />

In response to the current economic situation, the staff made many adjustments to the<br />

operations <strong>of</strong> the plant. Electrical power usage was reduced in many ways. Filters are<br />

now washed at night. This change shifts the power usage to the non-peak hours when<br />

electrical prices are the lowest. Whenever possible, processes are stopped during peak<br />

hours when electrical prices are higher.<br />

The Riverside WTP ended the year with over 7 years without a lost time accident. The<br />

Lakeside WTP ended the year with over 1 year without a lost time accident.<br />

Cross-training was provided to the relief operators, trainees, and others <strong>of</strong> both plants.<br />

This increases the flexibility and adaptability <strong>of</strong> our operations.<br />

Over 30% <strong>of</strong> our staff has attended training this year. The training was received through<br />

conferences, district meeting and technical training sessions.<br />

The Riverside staff conducted weekly meeting between management and shift<br />

supervisors. This has improved the movement <strong>of</strong> information through out the facility.


FY09 ANNUAL REPORT<br />

<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Water and Wastewater Treatment Services<br />

The Lakeside staff conducted monthly technical safety training sessions. This should help<br />

us to maintain a high standard for a safe facility.<br />

Both <strong>of</strong> our Water Facilities were in 100% Compliance with state permits resulting in<br />

Gold Awards from the Georgia Association <strong>of</strong> Water Pr<strong>of</strong>essionals.<br />

Our treatment facilities conducted 9 tours during the year for 369 people. The tours<br />

included everyone from water pr<strong>of</strong>essionals to elementary school students. The photo<br />

below is <strong>of</strong> a tour given to the McEver Elementary School students. The tour was<br />

conducted by<br />

Moe Lyons. He<br />

is pictured at the<br />

top <strong>of</strong> the stairs.<br />

2010 FISCAL YEAR GOALS & OBJECTIVES<br />

The goals & objectives for the Water Treatment Plant groups for FY10 are as follows:<br />

RIVERSIDE:<br />

Enhance the staff’s versatility and ensure that the Riverside and Lakeside Water<br />

Treatment Plants are sufficiently staffed at all times.<br />

o Train two (2) Operators on the press and solids handling operations for a period <strong>of</strong><br />

one week each during FY10 in an effort to provide back-up in the area.<br />

Increase staff’s knowledge, pr<strong>of</strong>essionalism, and resourcefulness to ensure that the<br />

plant is operating in the most practical and effective manner.<br />

o Schedule two (2) Shift Supervisors to attend employee evaluation training classes<br />

during FY10.<br />

Improve communication and information flow among staff members in an effort to<br />

create a more positive work environment.<br />

21


FY09 ANNUAL REPORT<br />

<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Water and Wastewater Treatment Services<br />

o Schedule three (3) staff members to attend a PUD staff meeting during FY10 to<br />

increase their knowledge <strong>of</strong> the department.<br />

LAKESIDE:<br />

Enhance staff’s versatility to ensure that the Lakeside and Riverside Water Treatment<br />

Plants are sufficiently staffed at all times.<br />

o Train (2) Operators on the operational procedures <strong>of</strong> the Riverside Sludge Press<br />

during FY10.<br />

Increase staff’s knowledge, pr<strong>of</strong>essionalism, and resources to ensure that the plant is<br />

operated in the most practical and effective manner.<br />

o Train two (2) Operators on administrative procedures <strong>of</strong> procession timesheets and<br />

monthly reports.<br />

Maintain a high standard <strong>of</strong> safety in an effort to reduce and/or prevent injuries caused<br />

by accidents.<br />

o During FY10, will conduct a total <strong>of</strong> two (2) in-house CPR/AED training sessions with<br />

50% mandatory attendance and completion.<br />

WATER RECLAMATION<br />

MISSION STATEMENT: To protect water quality by treating wastewater safely and effectively.<br />

SCOPE OF SERVICES<br />

The Water Reclamation group is committed to treating wastewater to meet or exceed state<br />

discharge standards, protecting the water quality <strong>of</strong> Flat Creek and Lake Lanier, while disposing<br />

<strong>of</strong> its Biosolids in an environmentally responsible manner. This group provides wastewater<br />

treatment services at our Flat Creek and Linwood Water Reclamation Facilities (WRF). The Flat<br />

Creek WRF is a 12.0 MGD advanced treatment facility which discharges into the Flat Creek<br />

tributary <strong>of</strong> Lake Lanier. The Linwood WRF is a 5.0 MGD advanced treatment facility that<br />

discharges directly into Lake Lanier. Both facilities dispose <strong>of</strong> their Biosolids via a contract with<br />

Erth Product, LLC who beneficially reuses the end product as a soil amendment.<br />

22


MGD<br />

18.0<br />

16.0<br />

14.0<br />

12.0<br />

10.0<br />

8.0<br />

6.0<br />

4.0<br />

2.0<br />

0.0<br />

FY 05<br />

AADF<br />

FY09 ANNUAL REPORT<br />

<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Water and Wastewater Treatment Services<br />

FY 05<br />

Max Mth<br />

Fiscal Year Wastewater Flows 2005-2009<br />

Permitted Capacity 14.7 MGD<br />

FY 06<br />

AADF<br />

FY 06<br />

Max Mth<br />

FY 07<br />

AADF<br />

23<br />

FY 07<br />

Max Mth<br />

FY 08<br />

AADF<br />

FY 08<br />

Max Mth<br />

Linwood Flows Flat Creek Flows Combined Wastewater Flows<br />

Permitted Capacity 17.0 MGD<br />

FY 09<br />

AADF<br />

FY 09<br />

Max Mth


FY09 ANNUAL REPORT<br />

<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Water and Wastewater Treatment Services<br />

STATISTICAL INDICATORS<br />

----------Flat Creek and Linwood WRF Treatment Indicators----------<br />

Flat Creek Permitted Discharge Limits<br />

Flat Creek Weekly Avg. not to exceed<br />

(MGD)<br />

Flat Creek Monthly Avg. not to exceed<br />

(MGD)<br />

24<br />

FY06 FY07 FY08 FY09<br />

12.75 12.75 15 15<br />

10.2 10.2 12 12<br />

Flat Creek – Max. Day Flow (MGD) 12.0 10.6 9.8 10.1<br />

Flat Creek – Avg. Day Flow (MGD) 7.85 6.79 6.23 5.85<br />

Flat Creek – Total Treated (MG) 2847 2701 2263 2154<br />

Flat Creek – Biosolids Disposal 3964 3797 3518 2791<br />

Linwood Permitted Discharge Limits<br />

Linwood Weekly Avg. not to exceed<br />

(MGD)<br />

Linwood Monthly Avg. not to exceed<br />

(MGD)<br />

3.37 3.37 6.25 6.25<br />

2.7 2.7 5 5<br />

Linwood – Max. Day Flow (MGD) 2.8 2.41 3.69 3.85<br />

Linwood – Avg. Day Flow (MGD) 1.22 1.05 1.55 2.20<br />

Linwood – Total Treated (MG) 475 365 584 803<br />

Linwood – Biosolids Disposal 283 273 177 206<br />

Combined Facility Total Treated (MG) 3091 3078 2847 2939<br />

Combined Total Biosolids Removal (Tons) 4247 4070 3695 29972<br />

MGD = Million Gallons Per Day MG = Million Gallons


ACCOMPLISHMENTS<br />

FY09 ANNUAL REPORT<br />

<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Water and Wastewater Treatment Services<br />

The following accomplishments were achieved during FY09:<br />

25<br />

One <strong>of</strong> our Linwood Supervisors,<br />

Rodney Anderson (on left) was<br />

recognized by the Georgia<br />

Association <strong>of</strong> Water Pr<strong>of</strong>essional’s<br />

Board <strong>of</strong> Directors as an outstanding<br />

Wastewater System Operator for<br />

District Two. The District Operators<br />

<strong>of</strong> the Year will be recognized and<br />

honored locally at their Council<br />

Meeting and District Meetings, in<br />

addition to recognition at the<br />

<strong>GA</strong>WP’s Spring Conference.<br />

Decreased our chemical usage by 11.5% at the Flat Creek WRF compared to FY09’s<br />

projected use by use <strong>of</strong> several different methods. Magnesium Hydroxide was reduced<br />

by changing from constant feed to batch feed.<br />

Power consumption was reduced by 8.9% compared to FY08 by reducing the energy<br />

demand during peak pricing times.<br />

Three <strong>of</strong> our Flat Creek WRF employees have obtained or increased their certification<br />

levels. This has increased our quantity <strong>of</strong> certified operators by 23% compared to FY08.<br />

All <strong>of</strong> our Linwood operators actively participated in monthly safety training quizzes on a<br />

numerous variety <strong>of</strong> safety topics. This was a constant reminder <strong>of</strong> the importance <strong>of</strong> a<br />

safe environment for staff and visitors.<br />

All <strong>of</strong> our Linwood staff completed six hours <strong>of</strong> additional Plant Operational Training.<br />

This was accomplished by video observation, peer to peer tutoring, and reviewing <strong>of</strong> the<br />

Plant SOP Manual; which is upgraded quite frequently due to Linwood being a new<br />

facility.<br />

Our Relief Operator’s ability to work all shifts has been utilized to train all operators on<br />

the dewatering operations. This has minimized the quantity <strong>of</strong> staff required to handle<br />

our normal biosolids disposal volume by having trained belt-press operators available on<br />

all shifts.


FY09 ANNUAL REPORT<br />

<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Water and Wastewater Treatment Services<br />

Both <strong>of</strong> our Wastewater Facilities were in 100% Compliance with there state permits<br />

resulting in Gold Awards from the Georgia Association <strong>of</strong> Water Pr<strong>of</strong>essionals.<br />

Management and staff at both <strong>of</strong> our facilities have put and enormous amount <strong>of</strong> effort<br />

into cost savings while enduring the pressures <strong>of</strong> the present economy. Combined,<br />

these facilities have used 11.4% less energy (Kwh/MG) than the in the previous year<br />

FY08, and 5.5% less chemicals resulting in 19% less biosolids generated for disposal.<br />

To utilize our staff to its fullest potential in covering operational needs, we have<br />

developed an electronically shared operator’s work schedule between the two facilities<br />

and our relief operators and trainee have been cross trained at both facilities. This<br />

bridges the gap between the two plants and helps eliminate overtime.<br />

2010 FISCAL YEAR GOALS & OBJECTIVES<br />

The goals & objectives for the Water Treatment Plant groups for FY10 are as follows:<br />

FLAT CREEK:<br />

Increase the efficiency <strong>of</strong> plant processes in an effort to reduce costs associated with<br />

chemical purchases.<br />

o Conduct a chemical trial by replacing magnesium hydroxide with caustic for<br />

additional alkalinity in an effort to reduce biosolids by 10%.<br />

Research and utilize resources to decrease overall operational costs.<br />

o Conduct a trial process <strong>of</strong> bypassing sand filters 50% <strong>of</strong> the time in an effort to<br />

reduce electric consumption by 4% in FY10.<br />

Require higher standard <strong>of</strong> wastewater treatment compliance in an effort to better<br />

protect our water quality.<br />

o Require 100% <strong>of</strong> Operator staff to be certified in FY10<br />

LINWOOD:<br />

Create a safer work environment for employees and visitors in an effort to prevent<br />

injuries caused by accidents.<br />

o Initiate quarterly safety inspections <strong>of</strong> the plant and operating procedures resulting<br />

in a safer work environment and producing an accident-free FY10<br />

Comply with all treatment standards set by the state’s Environmental Protection<br />

Division.<br />

o Increase staff’s knowledge <strong>of</strong> stormwater permit requirements by providing 3 hours<br />

training during FY10 resulting in 0% permit violations.<br />

26


FY09 ANNUAL REPORT<br />

<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Water and Wastewater Treatment Services<br />

Reduce operational cost by keeping staff at a minimum.<br />

o Implement cross-training <strong>of</strong> all relief operators and trainees to both WRF”s<br />

resulting in sufficient coverage <strong>of</strong> all shifts and eliminating over-time in FY10.<br />

MAINTENANCE SERVICES<br />

MISSION STATEMENT: To efficiently maintain all <strong>Public</strong> <strong>Utilities</strong> plants, pump stations, and buildings.<br />

SCOPE OF SERVICES<br />

The Maintenance Services Division consists <strong>of</strong> three (3) sections: Maintenance, Pump Stations,<br />

and Grounds Maintenance with a total <strong>of</strong> twenty four (24) positions.<br />

In the Maintenance section there are twelve (12) maintenance staff positions. Maintenance<br />

crews are responsible for preventive, routine and emergency repairs <strong>of</strong> fixed operating<br />

equipment at all PUD facilities. Pump mechanics and Electricians are on standby duty at all<br />

times to handle after-hour situations.<br />

The Pump Station monitoring section had four (4) authorized positions in FY09. A Pump Station<br />

Supervisor within this group manages three (3) employees that are assigned to continually<br />

check and maintain the 60+water and sewer pump stations throughout the <strong>City</strong> <strong>of</strong> <strong>Gainesville</strong><br />

and Hall County. This process has helped to promptly react to equipment and operational<br />

problems before they become major environmental events.<br />

There are eight (8) positions in the Grounds Crew section. They are responsible for grounds<br />

maintenance at the <strong>Public</strong> <strong>Utilities</strong> treatment plants, water tanks, pump stations, water and<br />

sewer line right <strong>of</strong> ways and other PUD facilities. The sewer line ROW crews inspected 2961<br />

manholes in FY09.<br />

STATISTICAL INDICATORS<br />

FY06 FY07 FY08 FY09<br />

Total Authorized Positions 22 22 23 24<br />

Total Repair Work Orders 1566 1534 1415 1406<br />

Total Preventative Maintenance Work Orders 844 919 1065 1500<br />

After- Hours Emergency Dispatches 175 235 195 189<br />

27


ACCOMPLISHMENTS<br />

FY09 ANNUAL REPORT<br />

<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Water and Wastewater Treatment Services<br />

The following accomplishments were achieved during FY09:<br />

The upgrade <strong>of</strong> Thompson Bridge and Fieldale pump stations was completed in FY09,<br />

increasing the capacity to areas north <strong>of</strong> Thompson Bridge.<br />

A program to monitor the hydrogen sulfide gas in the regional pump stations discharge<br />

lines was completed and has reduced the chemical cost by 15% in FY09.<br />

The Lakeside Water Treatment Plant equipment has been incorporated into the<br />

maintenance management s<strong>of</strong>tware and the preventive maintenance on the equipment<br />

was started.<br />

All three sections have had a training class every month, on topics dealing with their<br />

field <strong>of</strong> work.<br />

2010 FISCAL YEAR GOALS & OBJECTIVES<br />

The goals for the Maintenance Services group for FY10 are as follows:<br />

Evaluate the Division’s operational methods in order to further define and reduce<br />

operational costs.<br />

o Develop a program to monitor gas levels in force main discharges to optimize<br />

chemical feeds during FY09.<br />

Provide a safe work environment for employees in order to prevent injuries caused by<br />

accidents.<br />

o Provide 2 hours <strong>of</strong> safety training per month for each employee to attend in<br />

FY09.<br />

Ensure that maintenance is completed on a regular basis at each <strong>of</strong> the facilities.<br />

o Incorporate the Lakeside Water Treatment Plants equipment into the<br />

Maintenance Management System during FY09.<br />

No sewage overflows from any wastewater pump station.<br />

Continue to work with our Collection Division to reduce inflow and infiltration sources.<br />

28


OR<strong>GA</strong>NIZATION<br />

FY09 ANNUAL REPORT<br />

<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Environmental Compliance and Permitting<br />

Environmental Compliance and Permitting<br />

The Environmental Compliance and Permitting Division is comprised <strong>of</strong> two groups: the<br />

Environmental Compliance group and the Permitting group. The Environmental Compliance<br />

group is responsible for the city’s water quality laboratory, the industrial pretreatment<br />

program, commercial wastewater management, environmental monitoring program, forestry<br />

management, public education program, water conservation program and various other<br />

projects and programs as assigned. The Permitting Services group is responsible for review and<br />

permitting <strong>of</strong> all developments proposing connection to the <strong>City</strong>’s distribution and collection<br />

system from inception to completion and enforcement <strong>of</strong> the backflow prevention program.<br />

The two groups’ <strong>of</strong>fices and staff are located in two different facilities. The Environmental<br />

Compliances <strong>of</strong>fices and staff are located in the Environmental Services Laboratory at 2641 Old<br />

Flowery Branch Road and the Permitting group’s <strong>of</strong>fices and staff are located in the <strong>Public</strong><br />

<strong>Utilities</strong> Administration facility at 757 Queen <strong>City</strong> Parkway.<br />

ENVIRONMENTAL COMPLIANCE AND PERMITTING<br />

MISSION STATEMENT: Provide first rate quality assurance through permitting and management <strong>of</strong> water<br />

resources.<br />

SCOPE OF SERVICES<br />

The Environmental Compliance and Permitting staff consists <strong>of</strong> a total <strong>of</strong> 25 authorized<br />

positions working in six major areas <strong>of</strong> quality control and quality assurance. These programs<br />

support the successful operation <strong>of</strong> the department’s water and wastewater treatment plants,<br />

help to ensure the quality <strong>of</strong> drinking water to the customers, provide for the protection and<br />

improvement <strong>of</strong> the community’s water resources, the review and permitting <strong>of</strong> all private<br />

developments and the administering <strong>of</strong> the <strong>City</strong>’s backflow prevention program. The staff also<br />

endeavors to efficiently assist and educate residential and commercial customers as well as the<br />

general public.<br />

During FY09, as a result <strong>of</strong> the Division’s reorganization, the Environmental Services and<br />

Development Permitting sections were consolidated to form the Environmental Compliance<br />

and Permitting Division.<br />

The Environmental Compliance group manages the <strong>City</strong>’s Water Quality Laboratory, Industrial<br />

Pretreatment Program, Environmental Monitoring Program, Water Conservation Program, and<br />

29


FY09 ANNUAL REPORT<br />

<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Environmental Compliance and Permitting<br />

various other projects and programs as necessary to provide support for the PUD. Following is<br />

a summary <strong>of</strong> responsibilities for this group:<br />

The Laboratory staff provides quality and legally defensible analytical services to the<br />

Environmental Compliances section, other divisions <strong>of</strong> the PUD, and other departments<br />

<strong>of</strong> the <strong>City</strong> <strong>of</strong> <strong>Gainesville</strong>. All tests are conducted in accordance with the United States<br />

Environmental Protection Agency (USEPA) and Georgia Environmental Protection<br />

Division (<strong>GA</strong>EPD) regulations by following Standard Methods for the Examination <strong>of</strong><br />

Water and Wastewater and American Society for Testing Methods. Laboratory services<br />

help to ensure the high quality <strong>of</strong> <strong>Gainesville</strong>'s drinking water and that wastewater<br />

operations are in compliance with all state and federal regulations. The laboratory staff<br />

also provides water testing services to the <strong>City</strong> <strong>of</strong> <strong>Gainesville</strong>, Hall County, and<br />

surrounding county residents.<br />

The Industrial Pretreatment section administers the Industrial Pretreatment Program as<br />

mandated by the Federal Clean Water Act. Local businesses and industries are<br />

regulated and educated concerning wastewater discharges and changing federal, state,<br />

and local wastewater discharge requirements. This group also inspects and monitors<br />

these discharges in order to protect the wastewater treatment plants, workers, sewer<br />

system, and receiving streams. <strong>Gainesville</strong>’s Fats, Oils, and Grease (FOG) program also<br />

resides under the umbrella <strong>of</strong> the Industrial Pretreatment section. This program<br />

manages the maintenance <strong>of</strong> facilities and disposal <strong>of</strong> commercial waste from<br />

commercial users <strong>of</strong> the collection system. This program also coordinates with<br />

designers during the preconstruction process <strong>of</strong> commercial and industrial facilities.<br />

The Environmental Monitoring group conducts visual site inspections on various creeks,<br />

chemical and microbiological sampling <strong>of</strong> area waters, quarterly stream walks, biological<br />

monitoring, and public awareness, education and participation to help protect local<br />

water resources and the surrounding environment. Environmental Monitoring provides<br />

a quality assurance function for the wastewater facilities and collection system and<br />

conducts environmental monitoring and public outreach activities as prescribed in the<br />

<strong>City</strong>’s Watershed Management Plan and Municipal Separate Storm Sewer (MS4) NOI to<br />

detect and eliminate local water quality problems.<br />

The Water Conservation Program actively provides literature, programs, education and<br />

workshops within the <strong>Gainesville</strong>/Hall County community on ways residents can<br />

conserve their drinking water supply. This section communicates the current<br />

regulations <strong>of</strong> the State <strong>of</strong> Georgia’s outdoor water use plan within the community and<br />

ensures <strong>Gainesville</strong> is following the Metropolitan North Georgia Water Planning<br />

District’s water conservation plan. The program has continued <strong>of</strong>fering <strong>Gainesville</strong>’s<br />

Plumbing Retr<strong>of</strong>it Program, informative programming on the local TV-18 network and<br />

water efficiency workshops.<br />

30


FY09 ANNUAL REPORT<br />

<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Environmental Compliance and Permitting<br />

Additionally, Environmental Compliance is actively involved in watershed protection through<br />

participation in the Community Watershed Assessment Project, the Metropolitan North<br />

Georgia Water Planning District (MNGWPD), the Upper Chattahoochee Basin Group, and the<br />

Georgia Adopt-A-Stream program.<br />

Environmental Compliance continued the lease agreement with the State <strong>of</strong> Georgia<br />

<strong>Department</strong> <strong>of</strong> Natural Resources (<strong>GA</strong>DNR) to allow use <strong>of</strong> the Allen Creek property as a<br />

Wildlife Management Area. These 1,515 acres <strong>of</strong> land were purchased as a site for future spray<br />

application <strong>of</strong> wastewater and is currently being managed to provide revenue to the <strong>City</strong> while<br />

becoming more conducive for its intended use.<br />

The Permitting group provides management <strong>of</strong> private development permitting and the<br />

backflow prevention program. Following is a summary <strong>of</strong> responsibilities for this group:<br />

Permitting<br />

o Review and permitting <strong>of</strong> all commercial, industrial, and residential developments<br />

which propose to connect to the <strong>City</strong>’s water or wastewater systems to insure<br />

compliance with the department’s standards and specifications.<br />

o Coordination activities with the Georgia Environmental Protection Division (<strong>GA</strong> EPD)<br />

associated with delegation <strong>of</strong> review compliance.<br />

o Coordination activities with the <strong>Gainesville</strong> and Hall County Planning <strong>Department</strong>s<br />

for issuance <strong>of</strong> development permits through the <strong>City</strong> and the County plan review<br />

committees.<br />

o Coordination activities associated with <strong>Gainesville</strong> and Hall County Building<br />

Inspections <strong>Department</strong>s and their issuance <strong>of</strong> Certificates <strong>of</strong> Occupancy (CO’s) for<br />

projects that require PUD’s inspections.<br />

o Coordination activities with the <strong>Gainesville</strong> and Hall County Planning <strong>Department</strong>s<br />

concerning annexation requests for sanitary sewerage services as well as rezoning<br />

and variance request activities.<br />

o Preliminary investigation to determine water and/or wastewater systems<br />

connection feasibility for future private developments.<br />

o Preparation <strong>of</strong> water and sanitary sewer availability letters.<br />

o Easement acquisition associated with water and wastewater systems located within<br />

private development projects.<br />

o Coordination <strong>of</strong> activities with the Engineering and Construction Services Division for<br />

inspection <strong>of</strong> approved private development projects.<br />

o Review and approval <strong>of</strong> as-built drawings for newly constructed public water and<br />

wastewater systems.<br />

o Review and approval <strong>of</strong> fire sprinkler system drawings and subsequent coordination<br />

with the billing <strong>of</strong>fice for applicable sprinkler system fees.<br />

o Production and updating <strong>of</strong> development guidelines and associated plan review<br />

checklists.<br />

31


FY09 ANNUAL REPORT<br />

<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Environmental Compliance and Permitting<br />

Backflow Prevention<br />

o Inspection <strong>of</strong> new and existing backflow prevention device installations.<br />

o Tracking <strong>of</strong> required annual backflow test reports.<br />

o Tracking <strong>of</strong> <strong>City</strong> approved backflow testers.<br />

o Conduct monthly mail-out notification to customers for outstanding backflow<br />

prevention requirements.<br />

o Production and updating <strong>of</strong> backflow prevention specifications and installation<br />

guidelines.<br />

o Conduct inspections <strong>of</strong> private wells and reclaimed water systems for illegal crossconnection<br />

with <strong>City</strong>’s water distribution system.<br />

o Testing <strong>of</strong> existing backflow preventers on <strong>City</strong> facilities.<br />

o Fire hydrant flow testing.<br />

32


FY09 ANNUAL REPORT<br />

<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Environmental Compliance and Permitting<br />

STATISTICAL INDICATORS<br />

The following is the statistical indicator information for the Environmental Compliance Group:<br />

9,200<br />

9,000<br />

8,800<br />

8,600<br />

8,400<br />

8,200<br />

8,000<br />

7,800<br />

40,000<br />

30,000<br />

20,000<br />

10,000<br />

0<br />

8,347<br />

8,484<br />

Lab Samples<br />

33<br />

8,872<br />

9,099<br />

FY06 FY07 FY08 FY09<br />

28,436<br />

Total Analyses Conducted by Lab Services<br />

29,363<br />

32,267<br />

35,484<br />

FY06 FY07 FY08 FY09<br />

The number <strong>of</strong> samples brought in and total analyses conducted by the laboratory during FY09<br />

increased by 227 (as noted in the above charts). This was mostly due to the initial monitoring in<br />

the Mulberry sewer district, monitoring as required by the MNGWPD and the water quality<br />

monitoring which we have begun on the Cedar Creek Reservoir.


3,000<br />

2,500<br />

2,000<br />

1,500<br />

1,000<br />

500<br />

0<br />

FY09 ANNUAL REPORT<br />

<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Environmental Compliance and Permitting<br />

2,404<br />

Drinking Water/New Line Samples<br />

2,442<br />

34<br />

1,744<br />

1,492<br />

FY06 FY07 FY08 FY09<br />

The marked decrease in drinking water/new lines samples collected this year is due to the slow<br />

down in construction.<br />

In addition to the formal annual inspections, an additional 3,120 visits were made to industrial<br />

and commercial facilities to inspect and sample for compliance with the pretreatment program.<br />

The number <strong>of</strong> visits decreased due to a change in procedures to reduce the amount <strong>of</strong><br />

overtime as a result <strong>of</strong> budget restraints.<br />

3,500<br />

3,450<br />

3,400<br />

3,350<br />

3,300<br />

3,250<br />

3,200<br />

3,150<br />

3,100<br />

3,050<br />

3,000<br />

2,950<br />

3,254<br />

Pretreatment Program<br />

Compliance Inspections<br />

3,378<br />

3,430<br />

3,120<br />

FY06 FY07 FY08 FY09


FY09 ANNUAL REPORT<br />

<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Environmental Compliance and Permitting<br />

The Fats Oils and Grease (FOG) program tracks 297 facilities, primarily restaurants, which use<br />

grease traps as their only pretreatment <strong>of</strong> wastewater prior to discharge to the city’s collection<br />

system. Additional FOG accomplishments for FY09 included the inspection and permitting <strong>of</strong> 44<br />

commercial waste transportation vehicles. The inspection and permitting process generated an<br />

additional $6,500 <strong>of</strong> revenue for the PUD.<br />

The Environmental Monitoring Program centers on the requirements to support water resource<br />

protection as specified in the Watershed Assessment Project (with specific emphasis on the<br />

directives <strong>of</strong> the Watershed Management Plan). Other regulatory drivers for this program now<br />

include <strong>Gainesville</strong>’s Municipal Separate Storm Sewer (MS4) NOI and the requirements for<br />

pollution prevention BMP’s at municipal facilities involved in industrial activity such as<br />

transportation shops and the airport. The result has been more time involved in public<br />

outreach (such as employee pollution prevention education, the Adopt-A-Stream program and<br />

water conservation education). During FY09, staff inspected 3,265 sites for environmental<br />

issues and collected 1,034 samples.<br />

3,600<br />

3,550<br />

3,500<br />

3,450<br />

3,400<br />

3,350<br />

3,300<br />

3,250<br />

3,200<br />

3,150<br />

3,100<br />

1600<br />

1400<br />

1200<br />

1000<br />

800<br />

600<br />

400<br />

200<br />

0<br />

3,545<br />

966 976<br />

Environmental Site Inspections<br />

3,323<br />

Environmental Samples<br />

35<br />

3,464<br />

1,358<br />

3,265<br />

FY06 FY07 FY08 FY09<br />

1,034<br />

FY06 FY07 FY08 FY09


400<br />

350<br />

300<br />

250<br />

200<br />

150<br />

100<br />

50<br />

0<br />

FY09 ANNUAL REPORT<br />

<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Environmental Compliance and Permitting<br />

294<br />

<strong>Public</strong> presentations are done as part <strong>of</strong> the division’s public outreach program as<br />

recommended by the Watershed Management Plan, Phase II MS4 requirements, Phase II<br />

Municipal Facilities Permit coverage, and as part <strong>of</strong> the city’s water conservation efforts. These<br />

are done to educate the community about protection <strong>of</strong> local water resources. In FY09, 341<br />

presentations were conducted. We continue to grow our public education activities due to<br />

request from local schools and community organizations.<br />

STATISTICAL INDICATORS<br />

The following is the statistical indicator information for the Permitting Group:<br />

Reviewed 119 development plans and issued 82 development permits through <strong>City</strong> <strong>of</strong><br />

<strong>Gainesville</strong>/Hall County Planning & Zoning <strong>Department</strong>.<br />

Reviewed 145 architectural drawings and 24 fire sprinkler system drawings.<br />

Reviewed and approved 733 proposed water service connections through the plan<br />

review and permitting process.<br />

Reviewed and approved 3 <strong>City</strong> <strong>of</strong> Oakwood, 1 <strong>City</strong> <strong>of</strong> Buford, 3 <strong>City</strong> <strong>of</strong> Flowery Branch, 3<br />

Town <strong>of</strong> Braselton, and 1 <strong>City</strong> <strong>of</strong> Clermont developments through direct permitting<br />

coordination with these jurisdictions.<br />

Reviewed 868 commercial building permits.<br />

<strong>Public</strong> Presentations<br />

155<br />

36<br />

280<br />

341<br />

FY06 FY07 FY08 FY09


FY09 ANNUAL REPORT<br />

<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Environmental Compliance and Permitting<br />

Reviewed 33 applications for rezoning, variances, or annexations through the <strong>City</strong> <strong>of</strong><br />

<strong>Gainesville</strong>’s Planning and Appeals Board.<br />

Reviewed 101 applications for variances, conditional use, proposed amendments or<br />

rezonings through the Hall County Planning Commission.<br />

Forwarded 30 new construction projects to the Engineering and Construction Services<br />

Division. These projects required water and/or sanitary sewer construction inspections.<br />

Collected a total <strong>of</strong> $ 26,809.76 for water and sanitary sewer inspection fees to be<br />

performed by the Construction Management Division personnel and for fire hydrant<br />

flow testing.<br />

Conducted 763 backflow preventer inspections <strong>of</strong> which 96 were approved through the<br />

Certificate <strong>of</strong> Occupancy (CO) issuance program.<br />

Received and logged 5,634 backflow preventer test reports.<br />

Issued 7 variances for backflow preventer installation locations.<br />

Issued 299 first, second, and third notices to those existing customers that had no<br />

backflow prevention devices installed.<br />

Issued 2,652 first, second, and third notices to existing customers with overdue or failed<br />

annual backflow prevention device test reports and issued 226 notices to device testers<br />

to provide up-to-date calibration and certifications.<br />

Issued 71 backflow inspection approvals through a divisional mail out program for<br />

customers with no record <strong>of</strong> a backflow prevention device installed.<br />

Conducted 11 fire hydrant flow tests for proposed private developments.<br />

37


FY09 ANNUAL REPORT<br />

<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Environmental Compliance and Permitting<br />

Below you see <strong>Gainesville</strong>’s own super hero “CAPTIAN CONSERVATION” as he swears in another<br />

group <strong>of</strong> young water crusaders.<br />

Drought Management<br />

<strong>Gainesville</strong>, along with much <strong>of</strong> North Georgia, remained under <strong>GA</strong> EPD’s Drought Response<br />

level four from September 28, 2007, until June 10, 2009, when the drought was declared “over”<br />

by <strong>GA</strong> EPD and the Governor’s Office. Even as other water systems were allowed to have<br />

limited outdoor watering schedules, any system whose source was Lake Lanier was not allowed<br />

a variance from the level four restrictions. We continued to see our water usage 13(+) percent<br />

less than 2007 levels for July, August, and September 2008 (level four was initially declared<br />

September 28, 2007) which exceeded EPD’s 10 percent reduction mandate (this was modified<br />

on February 11, 2008, from winter average to summer average (April-September) by <strong>GA</strong> EPD<br />

Director Carol Couch). Water usage levels remained at or below 2007 averages for the<br />

remainder <strong>of</strong> fiscal year 2008.<br />

The <strong>City</strong> continued enforcement <strong>of</strong> level four outdoor water restrictions, though with less fury<br />

than the previous year. Most citizens were, by now, aware <strong>of</strong> drought restrictions and<br />

concerned with record low lake levels and most did their part to conserve water.<br />

On March 3, 2009, under an order issued by Director Couch, Georgians in the 55 county level<br />

four drought response area were allowed to water shrubs, trees and flower beds up to three<br />

days a week using drip irrigation systems and soaker hoses.<br />

38


FY09 ANNUAL REPORT<br />

<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Environmental Compliance and Permitting<br />

On June 10, 2009, due to significant rainfall and improved water supplies, <strong>GA</strong> EPD issued a nondrought<br />

schedule for outdoor water use for the first time since June 2006. Under a nondrought<br />

schedule, outdoor water use is allowed three days a week on assigned days using odd<br />

and even-numbered addresses.<br />

ACCOMPLISHMENTS<br />

The following accomplishments were achieved during FY09:<br />

The biggest accomplishment this year was staff being presented the Fox McCarthy<br />

Water Wise Award for their efforts in promoting water conservation.<br />

The Environmental staff exceeded their goal <strong>of</strong> 125 public education activities by<br />

conducting 341 presentations.<br />

Completed the goal <strong>of</strong> cross-training 70% <strong>of</strong> all field staff and coordinators. A total <strong>of</strong><br />

134.5 hours <strong>of</strong> cross-training was completed by staff.<br />

Completed the goal <strong>of</strong> conducting the monitoring <strong>of</strong> three new streams and added to<br />

database.<br />

Surpassed the goal <strong>of</strong> reducing the number <strong>of</strong> project revisions after initial review.<br />

Project revisions were reduced by 61%.<br />

2010 FISCAL YEAR GOALS<br />

Implement and execute a cross training program to ensure that all areas <strong>of</strong> the division are<br />

sufficiently staffed at all times.<br />

o Cross train 30% <strong>of</strong> all field staff and coordinators in FY10.<br />

Develop water quality baseline data for streams in the community to meet State and Metro<br />

North Georgia water planning requirements.<br />

o Conduct monitoring on Oconee River at Cedar Creek Reservoir during FY10.<br />

To provide accurate and complete project reviews in order to reduce cost and to ensure<br />

customer satisfaction.<br />

o Reduce the number <strong>of</strong> project revisions after initial review by 70% during FY10.<br />

39


OR<strong>GA</strong>NIZATION<br />

FY09 ANNUAL REPORT<br />

<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Engineering and Construction Services<br />

Engineering and Construction Services Division<br />

FY09 marked the period when a major organizational restructuring <strong>of</strong> the <strong>Public</strong> <strong>Utilities</strong><br />

<strong>Department</strong> (PUD) was implemented. At the beginning <strong>of</strong> this fiscal year, two previously<br />

independent Divisions, the Engineering and Planning Division and the Construction<br />

Administrative Services Division, were <strong>of</strong>ficially combined. The new Division began the fiscal<br />

year as the Engineering and Construction Services Division. The new Division consists <strong>of</strong> 26 fulltime<br />

and 1 part-time authorized positions. These positions may be broadly categorized as<br />

engineers, technicians, inspectors, and support staff. The <strong>of</strong>fices and staff are located at the<br />

<strong>Public</strong> <strong>Utilities</strong> Administration Building at 757 Queen <strong>City</strong> Parkway.<br />

MISSION STATEMENT: To effectively execute assigned projects to meet the defined needs <strong>of</strong> our community.<br />

SCOPE OF SERVICES<br />

The Engineering and Construction Services Division not only represents the <strong>Public</strong> <strong>Utilities</strong><br />

<strong>Department</strong> but also the <strong>City</strong> as a whole on all Capital Improvements Projects (CIP) throughout<br />

design and construction. The services provided by the group may be summarized as follows:<br />

In-house design, bidding, and construction services associated with water mains and<br />

sanitary sewer system improvements.<br />

Project management functions related to services provided by various consulting<br />

engineers.<br />

Computerized water and wastewater systems mapping, graphical presentation, and<br />

geographic information system (GIS) management.<br />

Archival functions associated with technical plans and documents for the PUD.<br />

Hydraulic analysis and overall planning activities associated with water and wastewater<br />

systems.<br />

Construction management and inspection on all private developments that propose to<br />

connect to the <strong>City</strong>’s water and/or wastewater systems.<br />

Project concept and design, contract administration, construction management services<br />

<strong>of</strong> CIP for <strong>Public</strong> <strong>Utilities</strong>, <strong>Public</strong> Works, Parks and Recreation, and other <strong>City</strong><br />

departments as directed by the <strong>City</strong> Management from inception to completion <strong>of</strong><br />

40


FY09 ANNUAL REPORT<br />

<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Engineering and Construction Services<br />

project. Project and construction management services are also provided on Hall<br />

County sanitary sewer projects.<br />

Payment and reimbursement processing for all projects related to the CIP.<br />

Maintenance <strong>of</strong> all financial records related to the CIP as well as construction contracts<br />

and records from project inception to completion.<br />

Other miscellaneous functions consist <strong>of</strong> the following:<br />

o Periodic updating and maintaining water main and sanitary sewer extension<br />

and/or replacement lists.<br />

o Field surveying.<br />

o Five-year CIP development and tracking.<br />

o Preparation <strong>of</strong> the <strong>Department</strong>’s presentation at the annual workshop with the<br />

<strong>City</strong> Council.<br />

o Evaluation <strong>of</strong> new water and wastewater products to determine if they meet<br />

PUD standards.<br />

o Coordination and preparation <strong>of</strong> annual updates <strong>of</strong> the <strong>Department</strong>’s Standard<br />

Specifications.<br />

o Negotiation and purchasing <strong>of</strong> land and easements required to construct<br />

projects; processing and maintaining associated documents, databases and files.<br />

STATISTICAL INDICATORS<br />

The following statistical indicators have been compiled to provide a more clear and quantifiable<br />

picture <strong>of</strong> the Engineering and Construction Services Division’s accomplishments during FY09:<br />

Provided construction inspection and management for the following connections to<br />

the <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> water and wastewater systems:<br />

o Approximately 7.80 miles <strong>of</strong> water main and 79 fire hydrants.<br />

o Approximately 4.31 miles <strong>of</strong> gravity sanitary sewers, 3.67 miles <strong>of</strong> force mains,<br />

and 99 new manholes.<br />

o One new sewage pumping station, Wallis Road pump station, was constructed<br />

by private development.<br />

Provided resident inspection services for 9 commercial and industrial developments as<br />

well as 8 subdivisions and apartment complexes.<br />

Provided project management and construction management / resident engineering<br />

services on 12 capital improvement projects that were completed in FY09 and 14 ongoing<br />

capital improvement projects for <strong>Gainesville</strong>’s <strong>Public</strong> <strong>Utilities</strong> <strong>Department</strong>, <strong>Public</strong><br />

41


FY09 ANNUAL REPORT<br />

<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Engineering and Construction Services<br />

Works <strong>Department</strong>, Georgia Mountain Center, Fire <strong>Department</strong>, Police <strong>Department</strong>,<br />

Parks and Recreation Agency, and Hall County <strong>Public</strong> Works and Utility Sanitary Sewer<br />

projects.<br />

Completed the FY09 Water Meter Improvements project. This was the sixth year <strong>of</strong> the<br />

water meter improvements projects to replace manual-read meters and galvanized<br />

water service lines with Sensus touch-read water meters with radio- read transmitters<br />

and copper service lines. The project included replacing meters in Cycles 2 and 3 and<br />

improved 7,442 water meter service lines.<br />

Completed demolition and abatement <strong>of</strong> the Greater South Supply Building project. This<br />

building was one <strong>of</strong> the last remaining structures in the uptown area that predated<br />

1900. Demolition made way for needed <strong>Gainesville</strong> <strong>City</strong> Square parking. Project<br />

consisted <strong>of</strong> abatement <strong>of</strong> asbestos ro<strong>of</strong>ing material, demolition <strong>of</strong> a 20,000 square-foot<br />

building/ warehouse space, and earth work necessary for the <strong>Gainesville</strong> <strong>Public</strong> Works<br />

<strong>Department</strong> to pave and prepare a new parking lot at the location.<br />

Completed construction <strong>of</strong> the Frances Meadows Community Center project. This<br />

project involved site development phase for the new <strong>Gainesville</strong> Middle School as well<br />

as the Frances Meadows Center. Subsequent to completion <strong>of</strong> this phase, project<br />

concentrated on construction <strong>of</strong> the Frances Meadows Community and Aquatics Center.<br />

Completed Longwood Cove Sediment Removal project. This project involved dredging<br />

Longwood cove <strong>of</strong> approximately 100 cubic yards <strong>of</strong> silt and sediments. This project was<br />

a great example <strong>of</strong> a successful cooperative effort among the community, the Army<br />

Corps <strong>of</strong> Engineers, Lake Lanier Islands Development Authority, and a number <strong>of</strong><br />

<strong>Department</strong>s from <strong>City</strong> <strong>of</strong> <strong>Gainesville</strong>.<br />

Completed the 2008 Water and Sewer Rate Differential Update study. This project<br />

included updating the methodology and subsequently recalculated and published the<br />

water and wastewater systems differential rates.<br />

Completed construction <strong>of</strong> the third phase <strong>of</strong> Rock Creek Greenway project. This project<br />

is a multi-phased effort designed to restore Rock Creek and improve Ivey Terrace and<br />

Wilshire Trail parks facilities. The project concept was developed and implemented with<br />

assistance from the <strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> Parks and Recreation <strong>Department</strong> and the Friends<br />

<strong>of</strong> Park organization. During the construction, extreme care was exercised to ensure<br />

protection <strong>of</strong> waters flowing in the Rock Creek and to protect historic sites located<br />

within the project area.<br />

Completed construction <strong>of</strong> the Black Creek Interceptor Access Road project. This project<br />

provided access to the PUD’s maintenance crews to one <strong>of</strong> the <strong>Department</strong>’s more vital<br />

interceptors located along the shores <strong>of</strong> the Lake Lanier near the terminus <strong>of</strong> Dixon<br />

Circle.<br />

42


FY09 ANNUAL REPORT<br />

<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Engineering and Construction Services<br />

Completed relocation <strong>of</strong> the water mains along Winder Highway (SR 53) from<br />

intersection <strong>of</strong> SR 211 to Cedar Ridge Drive. This project resulted in improved and<br />

expanded water system along Winder Highway corridor to serve both present and<br />

future customers. It specifically included installation <strong>of</strong> approximately 51,686 linear feet<br />

<strong>of</strong> 24”, 20”, 12”, 8”, 6”, and 2-inch water mains as well as 75 new fire hydrants.<br />

Completed construction <strong>of</strong> a new 5 MGD state <strong>of</strong> the art water reclamation facility<br />

(WRF) on the site <strong>of</strong> Linwood WRF. This new plant is a tertiary treatment facility utilizing<br />

membrane filtration to meet the new Lake Lanier discharge standards established by<br />

the Georgia EPD.<br />

Completed FY09 Water Service Connection Contract. This was the second year <strong>of</strong> a 5year<br />

renewable contract to install all new water service connections within the water<br />

system. In January 2009, the contract was transferred from the Summit Underground<br />

Companies to the PUD’s Distribution and Collection Division personnel due to decline in<br />

sales for new water meters in our system. This project installed a total <strong>of</strong> 163 new<br />

meters throughout our water distribution system.<br />

Completed FY08 Water Distribution and Treatment Systems Master Plan Update<br />

project. This project incorporated the water mains and system improvements previously<br />

a part <strong>of</strong> the Hall County’s water system into the <strong>City</strong>’s hydraulic model and distribution<br />

system master plan. It also included determination <strong>of</strong> the most economical means to<br />

integrate Cedar Creek reservoir into the communities’ overall potable water supply<br />

plans.<br />

Completed Dawsonville Highway <strong>Utilities</strong> Relocation project. This project resulted in<br />

improved and expanded water system along Dawsonville Highway to serve both existing<br />

and future customers. It specifically included installation <strong>of</strong> approximately 43,532 linear<br />

feet <strong>of</strong> 24”, 20”, 16”, 12”, 8”, 6”, and 2-inch water mains as well as 44 new fire hydrants<br />

along this corridor.<br />

Collected GPS coordinates for approximately 100 sanitary sewer manholes, 139 fire<br />

hydrants, and 400 water meters.<br />

Completed scanning <strong>of</strong> 525 valve cards and 8,120 plan sheets and digitized 95 utility<br />

plans for the development <strong>of</strong> the new GIS water system map.<br />

Incorporated 139 plans, 24 reports/documents, 7 catalogs and operation and<br />

maintenance (O&M) manuals into the department’s archival system.<br />

Created approximately 55 graphical exhibits including the PUD’s presentation for the<br />

2009 Citizen’s Government Academy. Also, prepared the PUD’s presentation material<br />

for the annual workshop with the <strong>City</strong> Council.<br />

43


FY09 ANNUAL REPORT<br />

<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Engineering and Construction Services<br />

On-going construction projects which should be completed in FY10 include the<br />

following: Spout Springs Road Sewerage Facilities and Mulberry Creek Regional<br />

Sewerage Facilities which are Hall County projects managed by <strong>City</strong> staff. We also<br />

anticipate completing the Athens Highway Regional Sewerage Facilities, Georgia<br />

Mountain Center Parking Deck, Split Diamond <strong>Utilities</strong> Relocation, Rock Creek Greenway<br />

Connector, GEFA Year 21 Water and Sewer System Improvement Contracts 1 and 2,<br />

Thurmond Tanner Parkway <strong>Utilities</strong> Relocation – Phase 3, Balus Creek Regional<br />

Sewerage Facilities, <strong>Gainesville</strong> Business Park, Thompson Bridge Road Pump Station<br />

Improvements, <strong>Public</strong> Safety Complex, and FY09/FY10 Water Main Extensions and<br />

Improvements.<br />

The Engineering and Construction Services Division is also involved in many other<br />

smaller projects and works with all divisions <strong>of</strong> PUD and departments within the <strong>City</strong> <strong>of</strong><br />

<strong>Gainesville</strong> to assist with the needs they may have.<br />

44


FY09 ANNUAL REPORT<br />

<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Engineering and Construction Services<br />

Based on the information provided above relevant to the completed projects, the total<br />

footages <strong>of</strong> water mains and sanitary sewers constructed or abandoned during FY09 were<br />

computed. These figures are presented and are compared with the previous four fiscal<br />

years’ figures in the following tables.<br />

YEAR<br />

SANITARY SEWER CONSTRUCTION/ABANDONMENT<br />

HISTORY<br />

GRAVITY<br />

SEWERS<br />

CONSTRUCTED<br />

(MILES)<br />

MANHOLES<br />

CONSTRUCTED<br />

FORCE MAIN<br />

CONSTRUCTED<br />

(MILES)<br />

* Figures have been updated to reflect the Division’s actual numbers. These numbers do not<br />

reflect total <strong>of</strong> mains and manholes.<br />

45<br />

GRAVITY<br />

SEWERS<br />

ABANDONED<br />

(MILES)<br />

MANHOLES<br />

ABANDONED<br />

FORCE MAIN<br />

ABANDONED<br />

(MILES)<br />

FY05 8.16 262 2.28 0 0 0<br />

FY06 6.99 206 5.10 0.31 36 1.00<br />

FY07 15.98 377 6.10 3.03 10 1.01<br />

FY08 4.85 151 0.38 0 0 0<br />

FY09 4.31 99 3.67 0.60 24 5.04<br />

YEAR<br />

WATER LINE CONSTRUCTION/ABANDONMENT HISTORY<br />

WATER LINES<br />

CONSTRUCTED<br />

(MILES)<br />

FIRE HYDRANTS<br />

INSTALLED<br />

WATER LINES<br />

ABANDONED<br />

(MILES)<br />

FY05 48.93 345 0<br />

FY06 44.95 311 5.08<br />

FY07 74.86 600 18.22<br />

FY08 32.35 272 3.81<br />

FY09 7.80 79 0


FY09 ANNUAL REPORT<br />

<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Engineering and Construction Services<br />

FISCAL YEAR FY 2005 FY 2006 FY 2007 FY 2008 FY 2009<br />

TYPE OF INSTALLATION<br />

TOTAL<br />

FT.<br />

%<br />

CHANGE<br />

TOTAL<br />

FT.<br />

%<br />

CHANGE<br />

TOTAL<br />

FT.<br />

%<br />

CHANGE<br />

TOTAL<br />

FT.<br />

%<br />

CHANGE<br />

TOTAL<br />

FT.<br />

%<br />

CHANGE<br />

PRIVATE DEV. COMMERCIAL WATER MAIN 14,239 -42.98% 8,213 -42.32% 18,953 130.77% 30,157 59.11% 13,021 -56.82%<br />

PRIVATE DEV. SANITARY SEWER 37,017 241.52% 38,976 5.29% 51,900 33.16% 24,064 -53.63% 7,857 -67.35%<br />

PRIVATE DEV. RESIDENTIAL WATER MAIN 153,943 126.34% 128,617 -16.45% 232,877 81.06% 108,752 -53.30% 19,959 -81.65%<br />

D.O.T. & HALL CO. WATER MAIN 7,374 1734.33% 45,106 511.69% 74,147 64.38% 9,174 -87.63% 200 -97.82%<br />

CITY EXT. & REPLACEMENT WATER MAIN 75,938 105.84% 60,760 -19.99% 69,304 14.06% 22,728 -67.21% 8,016 -64.73%<br />

CITY EXT. & REPLACEMENT SANITARY SEWER 18,060 -22.60% 24,861 37.66% 32,484 30.66% 3,552 -89.07% 14,869 318.61%


YEAR<br />

FY09 ANNUAL REPORT<br />

<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Engineering and Construction Services<br />

As part <strong>of</strong> the <strong>Department</strong>’s mapping functions, the Engineering and Construction Services<br />

Division tracks linear footage/mileage <strong>of</strong> total active water and sanitary sewer mains in the<br />

system. As efforts continue to improve the mapping system and accuracy <strong>of</strong> the system data,<br />

these numbers may fluctuate from one year to the next.<br />

TOTAL<br />

GRAVITY SEWERS IN SYSTEM<br />

(MILES)<br />

ACCOMPLISHMENTS<br />

SYSTEM TOTALS<br />

The following accomplishments were achieved in FY09:<br />

SANITARY SEWER WATER<br />

TOTAL<br />

MANHOLES IN SYSTEM<br />

FY07 231.7 6,757<br />

FY08* 236.5 6,870<br />

FY09 237.1 6,943<br />

Maintain a turnover rate below 5% for the existing personnel. This goal was met by the<br />

Division.<br />

Closely monitor all projects to ensure that they all remain on schedule through all<br />

phases. This goal was generally met by the Division.<br />

Limit contractor initiated change orders to less than five per $1,000,000 <strong>of</strong> project value.<br />

This goal was generally met by the Division.<br />

The integration <strong>of</strong> two separate Divisions was conducted smoothly and seamlessly<br />

during the fiscal year. All personnel have enthusiastically embraced these changes and<br />

contributed both individually and in designated groups to achieving this success.<br />

The GIS group was able to achieve the following milestones:<br />

1. Initiated implementation <strong>of</strong> an electronic easement maintenance and tracking<br />

system. This system was then linked to our GIS mapping system.<br />

2. In conjunction with the Distribution and Collection division, instituted an<br />

electronic valve maintenance system. This system was then linked to our GIS<br />

mapping system.<br />

47<br />

TOTAL<br />

FORCE MAIN IN SYSTEM<br />

(MILES)<br />

36.1<br />

42.3<br />

40.6<br />

TOTAL<br />

(MILES)<br />

1,247<br />

1,299<br />

1,310


FY09 ANNUAL REPORT<br />

<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> – Engineering and Construction Services<br />

3. Completed scanning approximately 60% <strong>of</strong> the plan sheets that had previously<br />

not been scanned and added to our GIS mapping system.<br />

2010 FISCAL YEAR GOALS & OBJECTIVES<br />

The Engineering and Construction Services Division will have the following goals and objectives<br />

for the FY10:<br />

Enhance personnel retention in the Division in order to increase operational efficiencies.<br />

o Maintain a turnover rate below 5% for the existing personnel during FY10.<br />

Efficiently use all Divisional resources to complete projects within the approved<br />

schedule.<br />

o Closely monitor all projects to ensure that they will all remain on schedule<br />

through all phases during the FY10.<br />

Design projects with a high degree <strong>of</strong> constructability in order to reduce overall project<br />

construction cost.<br />

o Limit contractor initiated change orders to less than five per $1,000,000 <strong>of</strong><br />

project value during the FY10.<br />

48


OR<strong>GA</strong>NIZATION<br />

FY09 ANNUAL REPORT<br />

<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> - Distribution & Collection<br />

Distribution and Collection Division<br />

The Distribution and Collection Division is comprised <strong>of</strong> two sections: Water Distribution and<br />

Wastewater Collection. The major functions and tasks <strong>of</strong> these two groups are the operation<br />

and maintenance <strong>of</strong> the water distribution and wastewater collection system as well as to<br />

provide a safe environment to the public and to ensure that quality and reliable water and<br />

sewer service is provided to our customers. These tasks include repairing minor water leaks,<br />

inspection and maintenance <strong>of</strong> fire hydrants, flushing water to improve water quality, locating<br />

or marking water and sewer lines, cleaning and inspecting sewer lines, and clearing easements<br />

to insure ready access.<br />

The <strong>of</strong>fices and staff <strong>of</strong> these two sectional groups are located at the 1040 Hancock Avenue<br />

facility.<br />

WATER DISTRIBUTION<br />

MISSION STATEMENT: To ensure the distribution <strong>of</strong> safe drinking water by maintaining the <strong>City</strong>’s water<br />

system.<br />

SCOPE OF SERVICES<br />

The Water Distribution staff, which includes the Division Manager, provides utility locates,<br />

assists with water and sanitary sewer repairs, performs right–<strong>of</strong>-way maintenance, repair and<br />

service fire hydrants, performs vehicle and equipment maintenance, water valve maintenance,<br />

and all welding activities and tool fabrication. The Administrative and Managerial team <strong>of</strong> this<br />

Division provides administrative and management support. The Division’s Manager and<br />

Superintendents represent the <strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> on various committees and state pr<strong>of</strong>essional<br />

organizations as well as provide input on future system expansion planning.<br />

The Division maintains approximately 8,538 fire<br />

hydrants in the water distribution system. Each<br />

fire hydrant is inspected annually with the<br />

assistance <strong>of</strong> the local fire departments. In FY09,<br />

over 300 fire hydrants were repaired, serviced, or<br />

replaced in order to ensure fire protection for our<br />

community.<br />

50


STATISTICAL INDICATORS<br />

FY09 ANNUAL REPORT<br />

<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> - Distribution & Collection<br />

Determining the location <strong>of</strong> utilities is another<br />

function the Division performs related to water<br />

distribution. In FY09, a total <strong>of</strong> 12,906 locates were<br />

performed by the Division.<br />

All utility providers are required by state law to mark<br />

their utility locations prior to beginning work. This<br />

requirement prevents costly damages, reduces<br />

outages to customers, and provides for the general<br />

safety <strong>of</strong> those performing utility work. The laws and<br />

regulations pertaining to locating activities have<br />

changed dramatically within the past few years.<br />

The Division’s focus on fire hydrant repairs is illustrated in the chart below.<br />

350<br />

300<br />

250<br />

200<br />

150<br />

100<br />

50<br />

0<br />

222<br />

Fire Hydrant Repairs<br />

158<br />

51<br />

209<br />

237<br />

FY05 FY06 FY07 FY08 FY09<br />

301


FY09 ANNUAL REPORT<br />

<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> - Distribution & Collection<br />

The following graph indicates the volume <strong>of</strong> locates over the past five years.<br />

ACCOMPLISHMENTS<br />

21,760<br />

Number <strong>of</strong> Utility Locates<br />

13,947 14,260 14,219 12,906<br />

FY05 FY06 FY07 FY08 FY09<br />

The following accomplishments were achieved during FY09:<br />

The Water Distribution Division completed two major in-house meter replacement<br />

projects in FY09. These two projects will enhance revenues and meter reading accuracy<br />

for many years to come.<br />

o A complete survey was conducted <strong>of</strong> all the public school system water meters in<br />

Hall County, and over 75 meters were upgraded or replaced.<br />

o A survey was completed <strong>of</strong> all water meters at the Lakeshore Mall in FY09. At<br />

the Lakeshore Mall, over 85 meters were replaced or upgraded.<br />

Completed the goal <strong>of</strong> conducting seven (7) staff safety meetings.<br />

Completed valve inspections and data information on three (3) <strong>of</strong> the remaining 47<br />

zones.<br />

Provided repair crews with regular trainings and updates on the mapping system and<br />

valve cards. This goal was necessary in an effort to assist with shortening the response<br />

time to emergencies in order to prevent water loss and outages.<br />

52


FY09 ANNUAL REPORT<br />

<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> - Distribution & Collection<br />

2010 FISCAL YEAR GOALS & OBJECTIVES<br />

The goals & objectives for the Water Distribution group for FY10 are as follows:<br />

Provide a safe work environment in order to prevent lost time accidents.<br />

o Continue to provide safety education by conducting 7 mandatory safety meetings<br />

with 100% staff attendance during FY10.<br />

Maintain a functional Water Distribution System in order to provide safe and reliable<br />

drinking water.<br />

o Complete valve inspection and data information on 3 <strong>of</strong> the remaining 44 zones<br />

during FY10.<br />

Provide the shortest total response time possible to emergencies in order to prevent<br />

water loss and water outages.<br />

o Continue to provide repair crews with regular trainings and updates <strong>of</strong> the mapping<br />

system and valve cards during FY10.<br />

WASTEWATER COLLECTION<br />

MISSION STATEMENT: To ensure the environmentally safe collection and transportation <strong>of</strong> sanitary sewage by<br />

maintaining the <strong>City</strong>’s sewer system.<br />

SCOPE OF SERVICES<br />

The Wastewater Collection staff is responsible for insuring that the collection system is<br />

operating properly. One major preventative maintenance function <strong>of</strong> the Utility is cleaning<br />

sanitary sewer collection pipelines. These efforts greatly reduced the possibility <strong>of</strong><br />

environmentally damaging sewer over flows and prevent isolated sewer problems for our<br />

customers.<br />

In FY09, the collection crews cleaned over 457,000 feet <strong>of</strong> sewer pipeline and manholes, and<br />

cleaned 50 sewer lift stations.<br />

The Inflow and Infiltration (I&I) Team which is a technical group responsible for eliminating and<br />

reducing groundwater and rainwater flows into the sanitary sewer collection system is also part<br />

<strong>of</strong> the Collection Division. This team conducts flow monitoring, manhole inspections, CCTV<br />

inspections, and smoke testing within the sewer system.<br />

53


STATISTICAL INDICATORS<br />

FY09 ANNUAL REPORT<br />

<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> - Distribution & Collection<br />

The following chart illustrates the volume <strong>of</strong> cleaning activities in recent years.<br />

# <strong>of</strong> feet<br />

800,000<br />

700,000<br />

600,000<br />

500,000<br />

400,000<br />

300,000<br />

200,000<br />

100,000<br />

0<br />

Sanitary Sewer Lines Cleaned<br />

690,030<br />

297,896<br />

579,436 587,365<br />

54<br />

457,625<br />

FY05 FY06 FY07 FY08 FY09


ACCOMPLISHMENTS<br />

FY09 ANNUAL REPORT<br />

<strong>City</strong> <strong>of</strong> <strong>Gainesville</strong> <strong>Public</strong> <strong>Utilities</strong> - Distribution & Collection<br />

The following accomplishments were achieved during FY09:<br />

The Wastewater Collection Division reduced its total fuel usage from FY08 to FY09 by<br />

over 24%. The Division used 64,535 total gallons <strong>of</strong> fuel in FY08 compared to 48,845<br />

gallons in FY09 which resulted in a reduction <strong>of</strong> 15,690 gallons. The fuel reduction was<br />

accomplished by using smaller, more fuel efficient vehicles when possible, reducing the<br />

number <strong>of</strong> daily trips by scheduling improvements and creating work zones, reassigning<br />

a sewer cleaning crew, reducing idling times <strong>of</strong> vehicles and by a reduction in take home<br />

vehicles.<br />

Conducted seven (7) staff safety meetings.<br />

Conducted and completed inspections on 2 sub-basins utilizing the new CCTV camera<br />

system.<br />

Responded to all complaints <strong>of</strong> sewage blockages within one hour <strong>of</strong> receipt <strong>of</strong><br />

complaint.<br />

2010 FISCAL YEAR GOALS & OBJECTIVES<br />

The goals & objectives for the Wastewater Collection group for FY10 are as follows:<br />

Provide a safe work environment for employees in an effort to prevent lost time<br />

accidents.<br />

o Continue to provide safety education by having 7 safety meetings during FY09.<br />

Maintain an aggressive preventative maintenance program in an effort to minimize the<br />

number <strong>of</strong> sewer spills.<br />

o Utilize the new CCTV camera system to conduct and complete inspections on 2 subbasins<br />

during FY09.<br />

Provide the shortest total response time possible to sewer over-flow emergencies.<br />

o Respond to all complaints <strong>of</strong> sewage blockages within one hour <strong>of</strong> receipt <strong>of</strong><br />

complaint.<br />

55


This year’s winner <strong>of</strong> the Rain Barrel<br />

Design Contest goes to... North Hall<br />

Middle School!! In close second, and<br />

our honorable mention, is Davis Middle<br />

School.<br />

All <strong>of</strong> the entries were fantastic and<br />

it was very difficult for our ten<br />

judges to choose. We scored each entry<br />

on a scale from 1-5 on 8 different<br />

aspects <strong>of</strong> the barrel design and paper.<br />

We hope that by viewing the<br />

other entries it will inspire you to<br />

raise the bar even higher next year.<br />

We hope that you all had fun with this<br />

challenge and learned a little about<br />

conserving our precious water resources<br />

too. We also hope, with your<br />

enthusiasm and support, to make this<br />

an annual event for our middle schools.<br />

We look forward to the creative flair<br />

that will arise from next year’s contest.<br />

North Hall Middle School<br />

Directed Studies Class<br />

Davis Middle School<br />

Art Club<br />

<strong>Gainesville</strong> Middle School Chestatee Middle School East Hall Middle School West Hall Middle School Chestatee Middle School


North Hall Middle School Directed Studies Class<br />

And Mrs. Cummings’ S.A.V.E. Club<br />

Putting Our Rain Barrel to Use<br />

If we had a rain barrel, we know what we’d bring!<br />

Plants so happy they could sing! We’ll save lots <strong>of</strong> plants from the hot dry ground,<br />

And quench their thirst, all the year round!<br />

We’ll use our time to make a bog<br />

And create a nice home for both cricket and frog!<br />

We’ll add a little lake or pond or small pool<br />

And then we’ll add some fishies, that will be cool.<br />

We’ll collect lots <strong>of</strong> water in our barrel when it rains,<br />

And from this conservation effort it will be the world that gains!<br />

Pitcher plants, venus flytraps, flowers and more,<br />

We’ll make sure our garden is never a bore!<br />

We’ll watch this garden grow in the sun<br />

And only when people are happy will our job be done!

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