EXHIBITION PACKAGE - AZ Water Association
EXHIBITION PACKAGE - AZ Water Association
EXHIBITION PACKAGE - AZ Water Association
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86 th Annual Conference & Exhibition<br />
Sustainable <strong>Water</strong>, Sustainable Arizona<br />
May 1-3, 2013 ● Renaissance Glendale Hotel & Spa ● Glendale, <strong>AZ</strong><br />
<strong>EXHIBITION</strong> <strong>PACKAGE</strong><br />
CONTENTS<br />
→ Exhibit Space Contract<br />
→ Rules & Regulations<br />
→ Sponsorship Opportunity<br />
→ Annual Conference Golf Tournament<br />
→ Exhibition FAQs<br />
→ Hotel / Conference Information<br />
→ Hotel Map<br />
3-Day Schedule At A Glance<br />
Day Time What<br />
Wednesday, May 1 7:00am-8:30am Continental Buffet Breakfast<br />
10:30am-6:30pm Manufacturer’s Exhibition<br />
8:00am-8:30am Welcome and Service Awards<br />
8:30am-10:30am Concurrent Technical Sessions<br />
10:30am-12:00pm Dedicated Exhibit Show<br />
12:00pm-1:00pm Keynote Speaker and Operator Awards/Luncheon<br />
1:00pm-2:30pm <strong>Water</strong> Sustainability Panel<br />
3:00pm-5:00pm Technical Sessions<br />
5:00pm-6:30pm Reception with Exhibitors<br />
6:00pm-9:00pm BBQ – Margaritaville at The Westgate Center<br />
Thursday, May 2 7:00am-8:30am Continental Buffet Breakfast<br />
8:00am-3:30pm Manufacturer’s Exhibition<br />
8:00am-10:30am Concurrent Technical Sessions<br />
10:30am-12:00pm Dedicated Exhibit Show<br />
12:00pm-1:30pm Luncheon, Business Meeting, WEF Speaker<br />
1:30pm-5:00pm Concurrent Technical Sessions<br />
5:30pm-9:00pm Hospitality Night (Dinner & Networking on your own)<br />
Friday, May 3 7:00am-8:30am Continental Buffet Breakfast<br />
8:00am-12:00pm Concurrent Technical Sessions<br />
12:00pm-1:30pm Luncheon, Gavel Passing, and AWWA Speaker<br />
1:30pm – 3:00pm Concurrent Technical Sessions
86 th Annual <strong>AZ</strong> <strong>Water</strong> Conference & Exhibition<br />
May 1-3, 2013 ● Renaissance Glendale Hotel & Spa ● Glendale, <strong>AZ</strong><br />
Exhibit Booth Contract<br />
Please print clearly and complete all information. Incomplete information may delay the processing of your<br />
application. Complete application includes two page contact and payment.<br />
EXHIBITOR INFORMATION<br />
Two exhibit registrations (representatives) are included with each booth.<br />
Important: If choosing multiple booths, please fill out one form per booth space.<br />
Booth Representative I - Exhibitor Information (Included with booth registration)<br />
Company Name (as you would like it to appear on signage)<br />
Representative I Name (All correspondence will be sent to the Representative I Exhibitor via E-mail)<br />
Mailing Address<br />
City State Zip<br />
Phone Fax E-mail – Required (Further exhibit information for the conference will be E-mailed)<br />
Booth Representative II - Exhibitor Information (Included with booth registration)<br />
Company Name<br />
Representative II Name<br />
Mailing Address<br />
City State Zip<br />
Phone Fax E-mail (Required)<br />
Two (2) Extra Exhibit Representatives are permitted for each booth. Cost for Extra Exhibit Representative is listed under the<br />
“Fee Totals” Section. Registrations cannot be shared or transferred.<br />
Extra Badge I<br />
Company Name<br />
Extra Exhibit Rep. Name<br />
Mailing Address<br />
City State Zip<br />
Phone Fax E-mail (Required)<br />
Extra Badge II<br />
Company Name<br />
Secondary Exhibit Rep. Name<br />
Mailing Address<br />
City State Zip<br />
Phone Fax E-mail (Required)<br />
86 th Annual <strong>AZ</strong> <strong>Water</strong> Conference & Exhibition<br />
Exhibit Space Contract 1 of 2| P age<br />
1/10/2013
Booth Location Request<br />
Due to constant changes in the exhibit hall layout, we are unable to publish a floor plan. We do, however, make every attempt to meet any<br />
special requests within reason. Booth space will be provided on a first-come first-served basis, however consideration will be given to vendors<br />
that are also conference sponsors or who have exhibited the past five years or more. Please list in this box area – any company you wish to be<br />
next to, or away from and if you need a booth island or multiple booths grouped together:<br />
Exhibit and Sponsor Fees<br />
Please complete each applicable line. This section will determine your total fee.<br />
Exhibit Booth Registration Rates # Booths Amount Total<br />
Single Booth – Member (<strong>AZ</strong> <strong>Water</strong> , <strong>AZ</strong> AWWA, <strong>AZ</strong> WEA) 1 only $625<br />
Single Booth – Non-Member 1 only $675<br />
Multiple Booth – After Single Booth Purchase $550<br />
Extra Exhibit Representatives – a maximum of two (2) extra reps. per booth $ 95 ea.<br />
Meal Tickets – Are Not included in the exhibit booth registration or extra representative<br />
registration. To purchase luncheon tickets or the Wed. night BBQ ticket, please indicate how<br />
Luncheons<br />
5/1 Wed.______<br />
$ 35 ea.<br />
many meal tickets are needed for your representatives per day (remember the exhibition closes<br />
on Thursday at 3:30pm). The luncheon tickets will be included in your company exhibition<br />
package for pickup at the registration desk. The primary representative is responsible for<br />
distributing the tickets to the exhibit reps.<br />
5/2 Thurs._____<br />
5/3 Fri. _______<br />
BBQ<br />
5/1 Wed.______ $ 35 ea.<br />
Conference Sponsorship Recognition Levels<br />
$750 Gold Sponsor $500 Silver Sponsor $250 Bronze Sponsor<br />
Optional Sponsor Opportunities (company must also be a recognition sponsor)<br />
$750 Breakfasts $750 Coffee Breaks $1000 Keynote/Awards Luncheon $500 Exhibit Grand Opening<br />
$1000 Social Event with Manufacturers $2000 BBQ at Margaritaville at Westgate Center (circle one)<br />
<strong>AZ</strong> <strong>Water</strong> Scholarship Endowment Donation (tax deductible)<br />
Grand Total<br />
Payment Information<br />
Checks should be made payable to <strong>AZ</strong> <strong>Water</strong> <strong>Association</strong> Check Number_____________________________________<br />
Credit Card Information ( ) VISA ( ) MasterCard ( ) AMEX<br />
Card No_____________________________________________________________ Exp. Date____________________<br />
Name on Card_____________________________________________________________________________________<br />
Billing Address_____________________________________________________________________________________<br />
Email to Send Receipt_______________________________________________________________________________<br />
Signature_________________________________________________________________________________________<br />
By entering your name in the space above you are agreeing to pay the amount specified with your preferred payment method.<br />
Exhibit Agreement<br />
We agree to accept the space assigned by the Exhibits Committee. We have read, and understand, and agree to comply with<br />
the exhibit Rules and Regulations that we received along with this application. This Exhibit Contract is null and void without a<br />
signature. By entering your name below you are agreeing to these terms.<br />
Signature_____________________________________________________________ Date________________________<br />
Please mail contract & payment to: <strong>AZ</strong> <strong>Water</strong> <strong>Association</strong>, c/o Dave Redman, MISCO<br />
1820 W Drake Drive, Ste 105, Tempe, <strong>AZ</strong> 85283<br />
Fax to (480) 940-6935<br />
If you have questions please call (480) 940-6923 or email Dave Redman at dredman@miscowater.com or Valerie Epling at<br />
vepling@miscowater.com. You may also contact <strong>AZ</strong> <strong>Water</strong> at 888-559-8844 or email Debbie Muse at musegroup@aol.com.<br />
For <strong>AZ</strong> <strong>Water</strong> Office Use Only<br />
Date Received_______________________ Payment Type_________________________ Amount Paid___________________<br />
86 th Annual <strong>AZ</strong> <strong>Water</strong> Conference & Exhibition<br />
Exhibit Space Contract 2 of 2| P age<br />
1/10/2013
86 th Annual <strong>AZ</strong> <strong>Water</strong> Conference & Exhibition<br />
Sustainable <strong>Water</strong>, Sustainable Arizona<br />
May 1-3, 2013 ● Renaissance Glendale Hotel & Spa ● Glendale, Arizona<br />
Information - Rules & Regulations<br />
Exhibit & Sponsor Fees<br />
Exhibit Booth Cost Includes: Badges for 2 Exhibit Representatives, Entrance to Conference Sessions, Breakfasts, Breaks, Wed. Reception<br />
Does not include Luncheons or the BBQ. You may purchase Luncheon tickets and BBQ tickets on your exhibit booth registration form.<br />
Single Booth Registration – Member (<strong>AZ</strong> <strong>Water</strong>, <strong>AZ</strong> AWWA, <strong>AZ</strong> WEA) $ 625<br />
Single Booth Registration – Non-Member $ 675<br />
Multiple Booth Registration – After Single Booth Purchase $ 550<br />
Extra Exhibit Rep. Badge – A maximum of two additional reps. per booth (Entrance to Sessions, Breakfasts & Breaks, Wed. Reception) $ 95 ea.<br />
Luncheon Tickets – Not included in Exhibit Registration, but may be purchased on exhibit booth registration form. $ 35 ea.<br />
Conference BBQ Tickets – Not included in Exhibit Registration, but may be purchased on exhibit booth registration form. $ 35 ea.<br />
Exhibit Space<br />
The Exhibit Hall will be set up in the Media Center (refer to map) at the Renaissance Glendale Hotel & Spa, 9495 W. Coyotes Blvd., Glendale,<br />
<strong>AZ</strong> 85305. WIFI will be available in the Exhibit Hall. After your contract is received by <strong>AZ</strong> <strong>Water</strong>, you will receive an Exhibitor’s Kit via<br />
email. Included in this kit will be instructions for handling needs such as electrical, extra furnishings, and freight. These items ARE<br />
NOT included with your booth and must be arranged directly with the exhibiting contractor (will send email instructions with your<br />
confirmation package). Booth numbers will be assigned by the <strong>AZ</strong> <strong>Water</strong> Conference Exhibits Committee at a later date. A<br />
confirmation will be sent to you via email.<br />
Door Prizes<br />
All conference attendees LOVE prizes. <strong>AZ</strong> <strong>Water</strong> encourages the participating exhibitors to bring prizes to conduct drawings at their booths<br />
during the conference. Please note, door prizes are the full responsibility of the exhibiting company. All prize drawing times and anything<br />
related to the prize is at the exhibiting company’s discretion. All prize drawing winners are to be posted at the exhibiting company’s booth.<br />
Announcements and/or postings outside of the individual booths will not be permitted.<br />
Setup / Tear Down<br />
Early Breakdown Penalty: This contract is a binding exhibit agreement between the exhibiting company and <strong>AZ</strong> <strong>Water</strong>. In signing this<br />
agreement, the exhibiting company agrees that its exhibit materials will be set up by the stated “Setup Time” of this contract. Also, by signing<br />
this contract, the exhibiting company agrees that no party will disassemble or “tear down” exhibit materials before the designated “tear down”<br />
time, which is also listed below. If exhibit materials are broken down before the designated time, the exhibiting company will be charged a $100<br />
contract penalty. Set-up: Tuesday, April 30 from 1:00pm – 5:00pm. Tear Down: Thursday, May 2 from 3:30pm – 7:00pm<br />
All <strong>Water</strong> Professionals – Invited to View Exhibits<br />
<strong>AZ</strong> <strong>Water</strong> will announce to members that are unable to attend the conference this year - the ability to view the Exhibit Booths on Wednesday<br />
and Thursday at no cost. Likewise, we encourage you to invite clients to meet with you and view the booths as well. The Complimentary exhibit<br />
viewing hours are as follows: Wednesday, May 1 from 1:00pm – 5:00pm<br />
Thursday, May 2 from 8:00am – 10:00am and 1:30pm – 3:30pm<br />
Rules & Regulations<br />
1. Space is leased with the understanding that the Exhibitor will hold the <strong>AZ</strong> <strong>Water</strong> <strong>Association</strong> and Renaissance Glendale Hotel & Spa<br />
harmless from any and all liability that may result from any cause whatsoever.<br />
2. In applying for space, the Exhibitor will pay the full exhibit fee with the application. In the event of cancellation by the Exhibitor after April 12,<br />
2013, <strong>AZ</strong> <strong>Water</strong> shall have the right to rent the space to anyone else without obligation to refund the amount paid by the cancelling Exhibitor.<br />
Cancellations received by April 12, 2013 will receive a refund minus a $50 fee.<br />
3. Each booth will be 8’ x 10’ and will include pipe and draping, an eight foot skirted table, two chairs, an ID sign, a wastebasket, and two<br />
exhibit registrations. The Exhibitor will provide all other furnishings and equipment at their own expense.<br />
4. All demonstrations and exhibits must be confined to the assigned exhibit space in such a way as to not interfere with the adjacent booths.<br />
5. The Renaissance Glendale Hotel & Spa will not accept or store materials or empty crates. The Exhibitor will make his own arrangements for<br />
delivery and receipt of shipments and storage of crates before moving time.<br />
6. Exhibitors agree to maintain such insurance that will fully protect <strong>AZ</strong> <strong>Water</strong> from any and all claims of any nature including claims under the<br />
Workmen’s Compensation Act and for damages for personal injury, including death, which may arise in connection with the operation of the<br />
Exhibitor’s display. Damage to inadequately packed property is the Exhibitor’s own responsibility. In the event the Exhibitor damages the<br />
building, they agree to reimburse the owner of the building for the cost of repairing such damages. The Exhibitor agrees to protect, save,<br />
and hold harmless <strong>AZ</strong> <strong>Water</strong> from all loss and/or damage whatsoever caused to said building or any par thereof, directly or indirectly. <strong>AZ</strong><br />
<strong>Water</strong> assumes no responsibility for theft or mysterious disappearance of any equipment or furnishings connected with the exhibit.<br />
7. <strong>AZ</strong> <strong>Water</strong> <strong>Association</strong> will have sole control over admission of all persons. All persons visiting the exhibit area will be admitted according to<br />
the rules and regulations of the Conference, as issued or amended by the authorized representative of <strong>AZ</strong> <strong>Water</strong>. Exhibitors will abide by all<br />
provisions of said rules and regulations, applicable fire codes, and all other regulations of government agencies and the Renaissance<br />
Glendale Hotel & Spa.<br />
8. Company representatives are required to wear their badge at all times in the Exhibit Hall, Sessions, and at Conference Events.<br />
1/10/2013
86 th ANNUAL CONFERENCE & <strong>EXHIBITION</strong><br />
Sustainable <strong>Water</strong>, Sustainable Arizona<br />
May 1-3, 2013<br />
Renaissance Glendale Hotel & Spa, Glendale, Arizona<br />
SPONSORSHIP OPPORTUNITY<br />
The <strong>AZ</strong> <strong>Water</strong> <strong>Association</strong> strives to provide value to our members by offering an annual three-day conference designed to<br />
provide professional development, continuing education, and distribution of technical information regarding the enhancement<br />
of Arizona's drinking water, water reuse, and environmental resources. The theme for our 86 th Annual Conference and<br />
Exhibition is “Sustainable <strong>Water</strong>, Sustainable Arizona.”<br />
Your company's sponsorship of the conference will help <strong>AZ</strong> <strong>Water</strong> continue to develop quality education programs that serve<br />
our members, while keeping registration costs to a minimum. Sponsorships are used to help offset annual conference events<br />
such as the facility, exhibition, speakers, training materials, awards, luncheon programs, and other conference events.<br />
Annual Conference Recognition Levels Available (please select one):<br />
_____ GOLD - $750 _____ SILVER - $500 _____BRONZE - $250<br />
Gold level sponsors will be listed using a large company logo, Silver level sponsors will be listed using a small<br />
company logo, and Bronze level companies will be listed as text.<br />
What recognition do sponsors receive?<br />
♦ Company will be listed in conference printed material.<br />
♦ Company will be listed on the <strong>AZ</strong> <strong>Water</strong> conference web page with a link to their company web site.<br />
♦ Company will be listed on signage at the conference (during all events and in registration area).<br />
♦ Company will appear in rotating slide shows during the three conference luncheons.<br />
♦ Company will be listed in the <strong>AZ</strong> <strong>Water</strong> summer Kachina News as a Gold, Silver, or Bronze Sponsor<br />
(The Kachina News reaches approximately 2,200 <strong>AZ</strong> <strong>Water</strong> members and industry stakeholders)<br />
Optional Sponsorship Opportunities<br />
In addition to a recognition sponsorship, there are limited opportunities to provide optional sponsorship for specific<br />
conference events. Company must also be a recognition level sponsor.<br />
_____ Breakfasts, 7:00am-8:30am (all three days) $ 750<br />
_____ Coffee Breaks (all three days) $ 750<br />
_____ Wednesday, Keynote Luncheon & Awards Program, 12:00pm – 1:00pm $ 1000<br />
_____ Wednesday, Exhibition Grand Opening, 10:30am – 12:00pm $ 500<br />
_____ Wednesday, Social Event with Manufacturer’s in Exhibit Hall, 5:00pm – 6:30pm $ 1000<br />
_____ Wednesday, BBQ at Margaritaville at Westgate Center, 6:00pm – 9:30pm $ 2000<br />
In addition to the benefits received for recognition sponsorship, Event sponsors will be the sole sponsor listed for the<br />
respective event, will have the company name prominently displayed on two event signs (one near the entrance to the<br />
event and one inside the event), and will be announced by the moderator at the sponsored event.<br />
If your sponsorship form is received by April 12 your company will be listed in the Conference Program Guide. If not, you will<br />
still be listed on conference signage, conference slide show, the web site, and in the summer issue of the Kachina News.<br />
Please check the level of sponsorship on the Exhibit Space Contract under the Exhibit & Sponsor fees. Thank you for your<br />
continued support of the <strong>AZ</strong> <strong>Water</strong> <strong>Association</strong>. 1/14/2013
86 th ANNUAL CONFERENCE GOLF TOURNAMENT<br />
Join us, Tuesday, April 30, 2013 at The Legend at Arrowhead for this year’s Annual<br />
Conference Golf Tournament to benefit student scholarships. In 2012 the golf tournament<br />
raised $12,000 in scholarships for undergraduate and graduate students at Arizona colleges<br />
and universities pursuing studies related to water, wastewater, or environmental resources.<br />
The Legend at Arrowhead is located at 21027 North 67 th Ave., Glendale, <strong>AZ</strong> 85308 (golf course entrance is 0.4<br />
miles north of the 101 on 67 th Avenue on the east side of the road). Registration deadline is Friday April 19,<br />
2013.<br />
The field is limited to the first 216 entrants. Registration is at 6:30 AM with a 7:30 a.m. shotgun start. Awards<br />
presentation and lunch will directly follow play. This year’s format will be a four person scramble. Dress Code:<br />
Soft spikes only, collared shirts with sleeves, shorts must be hemmed and no blue jeans. Donations: Firms<br />
wishing to donate prizes should contact Jay Bailey at 602-317-0333 or jay@coombshopkins.com.<br />
Tournament sponsorships are $1,000.00 and include a foursome in the tournament and one hole sponsorship.<br />
All proceeds go to the <strong>AZ</strong> <strong>Water</strong> Scholarship Program. Individual hole sponsorships are available for $500.00.<br />
Hole sponsors are NOT responsible for making their own signs. Email your logo to jay@coombshopkins.com .<br />
Sponsor/Team___________________________________________________________________________<br />
Address _________________________________________________________________________________<br />
Email & Phone___________________________________________________________________________<br />
◊ TOURNAMENT SPONSOR - $1000.00 (foursome included) Make checks payable to: <strong>AZ</strong> <strong>Water</strong><br />
◊ HOLE SPONSOR - $500.00 (foursome not included)<br />
◊ FOURSOME $600.00 or ◊ $150 per player (PLAYER NAMES BELOW) Total Amount $________________<br />
1.__________________________________________________ 2.__________________________________________________<br />
3.__________________________________________________ 4.__________________________________________________<br />
Credit Card (VISA, MC or AMEX) # ________________________________________________ Expires________________<br />
Cardholder Name____________________________________ Signature___________________________________________<br />
E-mail, Fax or Mail your Sponsorship/Registration to: Jay Bailey, jay@coombshopkins.com<br />
Coombs Hopkins, 668 N. 44 th Street, Suite 251, Phoenix, <strong>AZ</strong> 85008<br />
Phone: 602-317-0333 Fax: 602-636-2555
86 th ANNUAL CONFERENCE & <strong>EXHIBITION</strong><br />
Sustainable <strong>Water</strong>, Sustainable Arizona<br />
May 1-3, 2013 ● Renaissance Glendale Hotel & Spa, Glendale, Arizona<br />
<strong>EXHIBITION</strong> FAQ’s<br />
NEW THIS YEAR … WEDNESDAY EVENING RECEPTION! Reception with the<br />
Manufacturers in the Exhibit Hall from 5:00 – 6:30pm. Drinks and appetizers will be served.<br />
This Reception is just prior to the BBQ event at Margaritaville at the Westgate Center,<br />
adjacent to the Renaissance Glendale Hotel.<br />
Who do I contact if I have questions about exhibiting at the 86 th Annual <strong>AZ</strong> <strong>Water</strong><br />
Conference & Exhibition? Please phone the <strong>AZ</strong> <strong>Water</strong> Conference Exhibit Committee at<br />
480-940-6923 or send an email to committee chair, Dave Redman, dredman@misco.com, or<br />
Val Epling, vepling@miscowater.com. You may also call the <strong>AZ</strong> <strong>Water</strong> business office at<br />
888-559-8844 or email Debbie Muse at musegroup@aol.com.<br />
What is included in my exhibit booth space? Each 8' x 10' booth will be set with 8' high back<br />
drape and 36" high side dividers. Each booth will include the following: 1 table draped, 2 side<br />
chairs, 1 wastebasket, and identification sign. The exhibit hall is carpeted.<br />
How do I order electricity, extra furniture, or accessories for my exhibit booth? <strong>AZ</strong> <strong>Water</strong><br />
is pleased to offer WIFI in the Exhibit Hall again this year. After your exhibitor contract is<br />
received, you will be emailed an Exhibitor Confirmation Package that will include order<br />
information for electricity, additional furniture or accessories, and shipping/materials handling<br />
instructions. It is IMPORTANT to purchase your electrical needs early, as the cost is much<br />
higher the day of move-in.<br />
What is included with the exhibit booth registration fee and the extra representative badge fees?<br />
You will receive two of the following:<br />
- exhibitor representative badge<br />
- entrance to all conference technical sessions<br />
- breakfast each morning, breaks, and Wednesday evening reception in the Exhibit Hall<br />
- conference tote bag or padfolio with conference program guide<br />
Note: Luncheons and BBQ at Margaritaville are not included in the exhibit booth registration fee.
Page 2 Exhibition FAQ’s<br />
Where do I register onsite and where is the Exhibit Hall when I arrive at the Glendale<br />
Renaissance Hotel? The Exhibit Package contains a map of the hotel showing the Media Center<br />
(Exhibit Hall). In the lobby area outside the Exhibit Hall is the Exhibitor Registration Table.<br />
Registration will be open from 1:00pm – 5:00pm on Tuesday, April 30 and again on Wednesday,<br />
May 1 from 7:00am – 12:00pm for those who did not pick up their package on move-in day.<br />
I forgot to order extra representative badges, need barbecue tickets, or luncheon tickets.<br />
If you need extra representative badges, extra barbecue tickets, or luncheon tickets, you may<br />
purchase them at the Exhibitor Registration Table in the lobby outside the Exhibit Hall.<br />
What are the move in/move out times?<br />
Exhibitor Setup: Tuesday, April 30, 1:00pm – 5:00pm<br />
Exhibitor Teardown: Thursday, May 2, 3:30pm – 7:00pm (you may not tear down your booth until 3:30pm)<br />
The conference does not officially end until Friday, May 3 rd at 3:00pm.<br />
When are exhibiting hours? It is up to each company to determine the amount of time to spend<br />
in your booth.<br />
Wednesday, May 1<br />
10:30am – 6:30pm Exhibit Hall Open<br />
10:30am – 12:00pm Grand Opening of the Exhibit Hall with Mariachi Band ushering in<br />
conference attendees. Break and exclusive dedicated exhibit time for all<br />
conference attendees. There are no conference sessions during this time.<br />
1:00pm – 5:00pm Exhibit Hall will be open to anyone in the <strong>Water</strong> and Wastewater industry<br />
to view the Exhibits without a conference badge. This may be a good time<br />
to set up appointments with your clients that are not attending the conference.<br />
2:30pm – 3:00pm Break and exclusive dedicated exhibit time for all conference attendees.<br />
There are no conference sessions during this time.<br />
5:00pm – 6:30pm Reception with the Manufacturers in the Exhibit Hall. Drinks and appetizers<br />
will be served.<br />
Thursday, May 2<br />
8:00am – 12:00pm Exhibit Hall Open<br />
8:00am – 10:00am Exhibit Hall will be open to anyone in the <strong>Water</strong> and Wastewater industry<br />
to view the Exhibits without a conference badge. This may be a good time<br />
to set up appointments with your clients that are not attending the conference.<br />
10:30 – 12:00pm Break and exclusive dedicated exhibit time for all conference attendees.<br />
There are no conference sessions during this time.<br />
1:30pm – 3:30pm Open to anyone in the <strong>Water</strong> and Wastewater industry to view the Exhibits<br />
without a conference badge. This may be a good time to set up appointments<br />
with your clients that are not attending the conference.<br />
3:00pm – 3:30pm Break and exclusive dedicated exhibit time for all conference attendees.<br />
There are no conference sessions during this time.<br />
When will the attendee list be available? Many <strong>AZ</strong> <strong>Water</strong> members do not register until two<br />
weeks prior to the conference; therefore an attendee list will not be provided before the show.<br />
The conference attendee list will be sent by email to the primary exhibit booth representative<br />
(first booth rep. listed on the registration form). The attendee list will be sent two weeks<br />
following the exhibit show.<br />
1/10/2013
86 th ANNUAL CONFERENCE & <strong>EXHIBITION</strong><br />
Sustainable <strong>Water</strong>, Sustainable Arizona<br />
May 1-3, 2013<br />
Renaissance Glendale Hotel & Spa, Glendale, Arizona<br />
CONFERENCE LOCATION & HOTEL<br />
Renaissance Glendale Hotel & Spa<br />
9495 W. Coyotes Boulevard<br />
Glendale, <strong>AZ</strong> 85305<br />
http://www.renaissanceglendale.com<br />
Special <strong>AZ</strong> <strong>Water</strong> Group Rate: $154<br />
single/double. To receive this rate call<br />
1-800-HOTELS1 (1-800-468-3571) and<br />
mention the <strong>AZ</strong> <strong>Water</strong> Annual<br />
Conference.<br />
Reservations must be made by April 19.<br />
The hotel will continue to accept<br />
reservations at the group rate after the<br />
cut-off date, but only if rooms are still<br />
available.<br />
The Renaissance Glendale Hotel & Spa<br />
offers the following amenities:<br />
• 320 beautifully appointed guest rooms<br />
• Spa Botanica – full-service spa with<br />
outdoor treatment rooms<br />
• Fitness center with indoor lap pool<br />
and exercise equipment<br />
• Fully-equipped 24-hour business center<br />
• Soleil restaurant serving breakfast,<br />
lunch and dinner<br />
• Ray’s lounge with outdoor seating<br />
surrounded by water and fire features<br />
• Caffeina’s Marketplace Café,<br />
proudly brewing Starbucks® coffee<br />
NOW OPEN THE TANGER OUTLETS<br />
ADJACENT TO THE HOTEL AREA.<br />
Not only does the conference location<br />
provide “Everything Under the Sun”, but<br />
the meeting space allows us to present nine<br />
simultaneous track sessions and committee<br />
meetings all three days … plenty of<br />
presentations to choose from. All sessions<br />
and exhibit hall (Media Center) are located<br />
in close proximity at the Hotel.
Outdoor Pool<br />
Coat<br />
Room<br />
Cira A<br />
Cira B<br />
Cira C<br />
Outdoor Spa<br />
Retreat<br />
Registration<br />
Desk<br />
Asteria<br />
Boardroom<br />
Lap Pool<br />
Aurora A<br />
Aurora B<br />
Aurora C<br />
Aurora D<br />
Media Center<br />
Lobby Level<br />
Solana<br />
C<br />
Solana<br />
D<br />
Solana<br />
F<br />
Solana<br />
G<br />
Spa Botanica<br />
Fitness<br />
Center<br />
Caffeina’s<br />
Business Center<br />
Solana<br />
B<br />
Solana<br />
E<br />
Solana<br />
H<br />
Solana<br />
A<br />
Solana<br />
I<br />
Lobby<br />
Ray’s<br />
Courtyard<br />
SKY HARBOR TO RENAISSANCE GLENDALE<br />
HOTEL & SPA<br />
• Head northwest on E Sky Harbor Circle S toward E<br />
Buckeye Rd.<br />
• Turn left<br />
• Take ramp to I-10 W<br />
• Keep left at the fork to continue toward I-10 W and<br />
merge onto I-10 W<br />
• Take exit 133B to merge onto <strong>AZ</strong> Loop 101 N<br />
• Take exit 7 for Glendale Ave.<br />
• Keep right at the fork, follow signs for Glendale Ave.<br />
E and merge onto W Glendale Ave.<br />
• Turn right at N 95th Ave.<br />
• Turn left at W Coyotes Blvd.<br />
Spa Botanica<br />
lower lobby Level<br />
9495 W. Coyotes Boulevard, Glendale, Arizona 85305 | (623) 937-3700 | renaissanceglendale.com<br />
Loop<br />
101<br />
LOS ANGELES<br />
Flagstaff<br />
Glendale Avenue<br />
Camelback Road<br />
I-10<br />
north<br />
I-17<br />
9495 W. Coyotes Boulevard, Glendale, Arizona 85305 | (623) 937-3700 | renaissanceglendale.com<br />
Cascade<br />
A<br />
Loop<br />
101<br />
Downtown Phoenix<br />
SKY HARBOR INTL AIRPORT<br />
GREATER PHOENIX<br />
METROPOLITAN AREA<br />
SR 51<br />
Cascade<br />
B<br />
I-10<br />
Cascade<br />
C<br />
Scottsdale<br />
Loop<br />
202<br />
TEMPE<br />
Tucson<br />
Cascade<br />
Boardroom<br />
Cascade<br />
D<br />
Loop<br />
101<br />
MESA<br />
Cascade<br />
G<br />
Cascade<br />
E<br />
Cascade<br />
F