Florida Department of Education Single Sign-On Frequently Asked ...

FLDOE Single Sign-On
Florida Department of Education Single Sign-On
Frequently Asked Questions
As of 12/6/12
Florida Department of Education
1. What is the Florida Department of Education Single Sign-On (FLDOE SSO) project?
The FLDOE SSO is an initiative funded by the Race to the Top Grant (Section (C)(2) – Accessing and
Using State Data). The project will provide single sign-on access to Department data and
applications from a single web address - www.fldoe.org/sso.
2. Which Department applications are included in FLDOE SSO?
The FLDOE SSO will provide single sign-on access to six Department applications by June 30, 2014
(see below). Additional applications may be added after the grant period is over.
1. CPALMS – Statewide Standards & Instructional Resource Tool
2. eIPEP – Educator Preparation Institution Reporting Tool
3. English Language Arts Formative Assessment
4. FloridaSchoolLeaders.org – Leadership Development Tool
5. Interim Assessment Item Bank Test Platform
6. PMRN – Reading Assessment, Monitoring, and Reporting System
3. When will the applications become available through the FLDOE SSO?
The six Department applications will become part of the FLDOE SSO solution at varying times.
Florida School Leaders, eIPEP, and CPALMS are expected to be on the solution in Spring/Summer
2013. PMRN, the Interim Assessment Item Bank Test Platform, and the English Language Arts
Formative Assessment System are expected to be on the solution in Spring/Summer 2014. LEAs
should be aware of the application timeline because their users will not be able to log-on to the
resources until their LEA on-boarding is complete.
4. Who is expected to have single sign-on access?
The Department will provide Single Sign-On access to its data and applications through integration
with local education agencies or LEAs. LEA users including teachers, superintendents, and other
district staff, as appropriate, will have access.
5. What is FLDOE’s expectation of the LEAs regarding implementation?
FLDOE will provide a wide array of materials to LEAs in order to facilitate the implementation of
FLDOE SSO.
6. When can LEAs expect to see implementation information?
Regional implementation workshops are being scheduled for Spring 2013. The workshops will cover
implementation steps and materials required for on-boarding. Please visit
www.fldoe.org/sso/communications.asp for dates and registration information.
7. When can LEAs begin the FLDOE SSO on-boarding process?
It is anticipated that LEAs may begin the on-boarding process in late Spring or Summer 2013.
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8. Who is in charge of implementing FLDOE SSO for my LEA?
During the on-boarding process, each LEA will designate two main contacts, the Functional Lead and
the Technical Lead. The LEA Functional Lead serves as the primary point of contact for policy,
process, or approval requirements related to participation in the FLDOE SSO. The LEA Technical
Lead is the key administrative account user. This role has responsibilities related to user provisioning
and, if an LEA has established a trust with FLDOE, for managing certificate information. Both LEA
lead contacts are published at www.fldoe.org/SSO/communications.asp. Keep in mind, LEAs may
not establish their lead contacts until Spring 2013.
9. Can charter schools participate in FLDOE SSO?
Yes. Charter schools can participate in FLDOE SSO through their LEA. All LEAs must provision
(create, update, and disable) accounts in FLDOE SSO for all users in their organization, including
charter schools per s. 1002.33(20)(a)1., F.S..
10. Will the FLDOE SSO be expanded to include student instructional resources such as FCAT Explorer?
FLDOE SSO is an enterprise solution. Currently only the previously described six Department
applications are planned for integration. The Department may consider additional applications
when discussing future options beyond June of 2014.
11. What hardware and software purchases will be required at the district level in order to implement
FLDOE SSO?
Expenditures LEAs will incur will vary depending on the method of access they choose for FLDOE
SSO. Access to FLDOE SSO using your LEA credentials may require hardware and/or software
expenditures. Access to FLDOE SSO using FLDOE credentials will require minimal to no expense.
12. Will mobile devices be able to access FLDOE SSO?
Yes. FLDOE SSO will be configured to work with mobile devices. Mobile device access will continue
to adhere to your LEA policies and procedures. LEA imposed limitations and restrictions may affect
your mobile device access to FLDOE SSO.
13. Will the FLDOE SSO solution support delegated administration?
Yes, the FLDOE SSO solution will fully support delegated administration of the applications. As is the
case for some applications now, there are designated contacts at various levels within the district
responsible for account provisioning (i.e. creating, updating, and disabling user accounts). Some of
these administrators are at the school level while others are at the district level. Regardless of how
a particular district decides to delegate administration, the FLDOE SSO solution will support it. This
is because there will be a hierarchy of delegated administration.
14. What are the mandatory requirements of Single Sign-On for local district applications?
FLDOE SSO will only support Florida Department of Education applications. There are no mandatory
requirements for local district applications to be a part of FLDOE SSO since they are not Department
applications. Separate from FLDOE SSO, per Section 1006.281 (F.S.), a school district’s local
instructional improvement system (LIIS) must comply with minimum standards published by the
Department of Education which includes Single Sign-On access.
15. Will participating in FLDOE SSO require additional staff be hired?
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No. The FLDOE SSO solution was designed with automation options and the use of readily available
information to minimize the impact on staff as much as possible.
16. Can districts obtain a pool of state approved vendors from which to choose?
FLDOE encourages small districts to group with other districts to limit costs. Small districts are also
encouraged to reach out to their representative consortia for additional support.
17. Can the timeline for be extended for small districts?
No. While the FLDOE recognizes and understands the challenges small districts face, the RTTT grant
ends in June 2014.
18. Our district already has an SSO or has one soon to be implemented. Will we have to change
because of the FLDOE SSO?
No. The FLDOE SSO solution is standards based and will work with current solutions.
19. Where can I go to learn more about FLDOE SSO?
There are several resources listed on www.fldoe.org/SSO/communications.asp including Hot Topic
Webinars, FAQs, and Leaders’ Advance Newsletters. You can also sign up for the FLDOE SSO Listserv
by sending an email to FLDOE-SSO@fldoe.org; be sure to include your first and last name.
20. Where can I go to learn more about other RTTT project initiatives?
The Department’s Race to the Top website can be found at www.fldoe.org/arra/RacetotheTop.asp.
21. Where can I go to get specific information regarding the RTTT LIIS Single Sign-On minimum
standards?
Please visit http://www.fldoe.org/arra/LIISMS.asp for more information. Questions and concerns
can be addressed to FLDOE-LIIS@fldoe.org.
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