Chapter 4: Staying Safe - Girl Scouts Heart Of Central California

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Transporting Girls How parents decide to transport girls between their homes and Girl Scout meeting places is each parent’s individual decision and responsibility. For planned Girl Scout field trips and other activities—outside the normal time and place—in which a group will be transported in private vehicles: Every driver must be an approved adult* volunteer and have a good driving record, a valid license, and a registered/insured vehicle. Form #8901 http://www.girlscoutshcc.org/gshccadmin/site1/adult/pdf/form/8901_vehicle_check_list.pdf Girls never drive other girls. If a group is traveling in one vehicle, there must be at least two unrelated adult volunteers in the vehicle, one of whom is female, and the girl‐volunteer ratios on page 59 must be followed. If a group is traveling in more than one vehicle, the entire group must consist of at least two unrelated adult volunteers, one of whom is female, and the girl‐volunteer ratios in Volunteer Essentials must be followed. Care should be taken so that a single car (with a single adult driver) is not separated from the group for an extended length of time. For trips 200 miles or more (one way), two nonrelated adult drivers, one of whom is female, are needed in each vehicle. *“Adult” is defined as 18 years or older. Public Transportation Public transportation includes trains, subways, buses, ferries, and airlines. Public transportation is regulated, which makes it preferable to chartered vehicles, but this mode of transportation is not without challenges. The biggest challenge with any public transportation is staying together as a group, so be sure everyone has directions and a map, and always designate a meet‐up area if anyone gets separated. Girls also need to be vigilant for criminals, both those who might do them bodily harm and those who are interested in stealing their money, jewelry, and electronic devices. As long as you prepare them for their exciting journeys on public transportation, they’ll have an adventure they’ll remember for years! 67
Private Transportation Private transportation includes private passenger vehicles, rental cars, privately owned or rented recreational vehicles and campers, chartered buses, chartered boats, and chartered flights. Each driver of motorized private transportation must be at least 18 years old and hold a valid operator’s license appropriate to the vehicle— state laws must be followed, even if they are more stringent than the guidelines here. Policy of Girl Scouts Heart of Central California states that fifteen‐passenger vans may not be used for transporting Girl Scouts. A commercial driver’s license (Class B) is required to operate any vehicle that is used or designed to transport more than 10 passengers including the driver. Please keep in mind the following non‐negotiable points regarding private transportation: Even though written agreements are always required when renting or chartering, you are authorized to sign an agreement or contract using Request to Rent or Charter a Vehicle. Form #810. Contact the Trip Consultant at the program center in Sacramento to obtain this form. Review this document and the Safety Activity Checkpoints to make sure you are following council policies and procedures when using private transportation; this ensures that both you and your council are protected by liability insurance in the event of an accident. Check with your service unit manager or membership director for more information on private transportation. If our council has given permission to use a rented car, read all rental agreements to be sure you comply with their terms and avoid surprises. Note the minimum age of drivers (often 25), as well as the maximum age (often under 70). Be sure the car is adequately insured, knowing who is responsible for damage to or the loss of the vehicle itself. Also, ensure you have a good paper trail, with evidence that the vehicle rental is Girl Scout–related. Obtain parent/guardian permission for any use of transportation outside of the meeting place. 68
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Chapter 4: Staying Safe - Girl Scouts Heart Of Central California

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