POINTS TO CONSIDER WHEN PLANNING A MEETING

FORMAT OF A MEETING
Open (or close) with a reading or prayer.
Apologies for absence. Keep a note of attendance so those not present can be updated later. (Is it
always the same people who do not come? If so, why?)
Minutes of the previous meeting. Circulate these in advance so people have a chance to read
them. (A ‘Minute Secretary’ could take minutes during the meeting.)
Matters arising. An opportunity to follow up on any item or questions that were asked at the
previous meeting. (But not to have the discussion again!)
District/County. There may be information to be passed on from the District or County.
Consultation. Any items which require feedback or views from the District. In turn, you can pass on
the responses to the County.
Future events. Not to plan in detail but to suggest ideas, put dates in diaries, select a sub-Committee
or responsible Group or person, hear progress reports and review previous events.
Training. Meetings are ideal opportunities to introduce a regular element of training. The topic will
depend on those attending but make sure it is relevant and fun for all, otherwise it will be seen as
boring or irrelevant.
Any other business. Items not placed on the agenda before the meeting.
Date, time and venue of next meeting.