Annual General Meeting Minutes For Hampton Junior Soccer Club ...

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Treasurer’s Report (CO) Annual General Meeting Minutes For Hampton Junior Soccer Club. Held on Tuesday 16 th October 2007, 7:30pm At HJSC Clubrooms, Fewster Road, Hampton, a) CO presented 2 sets of accounts: • (1) 1/7/06 – 30/6/07 – financial year accounts as required by Dept of Consumer Affairs • (2) 1/11/06 – 30/10/07 – internal accounts for actual soccer operating season b) For the 06/07 season the club turned over $97K (vs budget $77K) due to increased number of registrations and grants, as well as greater funds from canteen and functions. c) Expenses of $63K left a surplus of $34K for the period. d) At date of the AGM the club has Cash in Bank of $32K and a further $20K on fixed term deposit e) CO provided a copy of the CAV lodgement to the Secretary f) Club not registered for GST for although turning over >$50K per annum, sporting clubs have dispensation up to $100K per annum turnover g) The implications of administering GST is that everything (including subs) would need to carry an extra 10% h) Financials presented to 30/6/06 (lodged with relevant authority) – Income ~$75K, expenses ~$85K including $31K for installation of training lights i) ~ $34K in the bank at the start of October 2006 Nominations Correspondence – Nil Election of Committee for 2008 Position Nominated Proposer Seconder President Sandy McPherson Stuart Murray Jenny Flintoft Vice President Vince Princi Peter Hausler Serge Couterier Cameron Gregson Judy Judge Sandy McPherson Treasurer Jamie Downs Sandy McPherson Cameron Gregson Secretary Roger Dunn Judy Judge Jenny Flintoft Ordinary Member Ordinary Member Jenny Flintoft Judy Judge Cameron Gregson Judy Judge Jenny Flintoft Cameron Gregson
Annual General Meeting Minutes For Hampton Junior Soccer Club. Held on Tuesday 16 th October 2007, 7:30pm At HJSC Clubrooms, Fewster Road, Hampton, a) JW announced the nominations for the 2008 Committee. All committee position nominations were elected unopposed aside for the position of Vice President where two nominations were received. b) JW outlined the process of registering children for HJSC at the beginning of the year by the committee. The registration form was amended to reflect that the children as members had to have a nominated adult (parent or guardian) for voting purposes as they are not the legal age to vote. c) Of the 415 children registered some parents / guardians did not fully complete the forms and were therefore ineligible to vote on any motions or proxies for nominations to committee positions put to the members. d) The proxy forms created by and agreed unanimously in content by the 2007 committee resolved to pass a proxy vote for use in voting for committee members and requesting a vote for or against the motion on the proxy form (Change to Logo Motion). e) Under the prescribed format a total of 137 proxies had been received of which only 73 were valid. It was raised by an attending member (Ian Spence) that the process was not terribly efficient if so many proxies had been cancelled due to issues of validity. It was suggested that all proxies that had been cast should be included as the intent was not lost (regardless of which parent had signed their child’s original registration form and thus who cast the vote). f) All of the people in attendance then agreed that every proxy should be able to be counted for the benefit of the vote for the position being contested (Vice President) and for the motion dealing with the proposed change in club logo. g) All parties agreed except for Vince Princi who requested he be allowed a minute to address the meeting. The meeting agreed this request to be met. h) Mr Princi advised that he believed the process being undertaken was not constitutional, that he had founded the club and that he was being forced out. i) The President responded that Mr Princi had been part of the 2006/07 process as Vice President which had put the existing process into place, that a community club was about all of its members and that many other people had also contributed extensive time and resources to bring the club to where it was today. The committee had several times offered to recognise VP’s contribution via honour boards, website acknowledgement and to refund the original investment made by him but that it had all been rejected. j) VP advised he would be referring his concerns to Consumer Affairs Victoria and at that point departed the meeting (before any vote was taken). k) A vote was then taken for the position of Vice President for the 2007/08 HJSC Committee – Cameron Gregson received 95 votes (including 87 proxies), Vince Princi received 9 votes (including 5 proxies) – of the original 50 proxies supporting Vince Princi, 48 were for him to lodge. As he had departed the meeting prior to the vote these were no longer valid. It was then passed that Cameron Gregson would be the Vice President in the 2007/08 year. l) The motion proposed by Vince Princi to amend the club logo was defeated (95 votes against, 2 votes supporting).
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