Annual General Meeting Minutes For Hampton Junior Soccer Club ...

Annual General Meeting Minutes 

For 

Hampton Junior Soccer Club. 

Held on Tuesday 16 th October 2007, 7:30pm 

At HJSC Clubrooms, Fewster Road, Hampton, 

Present: John Watson (JW), Vince Princi (VP) ,Corne Olivier (CO), Judy Judge (JJ), Jenny 

Flintoft (JF), Cameron Gregson (CG), - (all of 2007 committee) 

Other Attendees: Roger Dunn, Jan Pucovski , Stuart Murray, Danielle Princi, Davor Derek, 

Lisa Murray-Segal, Zoran Mihiljcic, Ian Spence, Jamie Downs, Annalisa Woolridge, Sam 

DiBenedetto, Josie Maiorana, Pas Maiorana, Diedre McDonough, Brian McDonough, Terry 

Baker, Pino Curcio 

Apology: Sandy McPherson 

Distribution: New committee members 

Previous AGM minutes 

The minutes of the previous year’s AGM were read to the meeting by JW. 

Motion raised that minutes were true and correct. (JW moved, JJ seconded – 19 voted for – 

motion passed 

Presidents Report (JW) 

a) JW thanked everyone for their support and involvement – Coaches, managers, parents, 

Sponsors and the Committee 

b) HJSC fielded 27 teams in 2007 (10 junior teams – U/11 – U/15, 16 sub-junior teams – 

U/7 – U/10, Dolphins via Vince Princi and Goalkick via Rafael Rojas 

c) 3 venues were utilised – Simpson Reserve, Cheltenham Park & Sillitoe Reserve 

d) 2 canteens operated, successful fundraisers – social night & Kids Space and a number of 

new professional coaching sessions were run 

Special mentions – 

• Belated - To the Hurricanes for their winning their U12 2006 competition 

• U11 Pumas for winning their U11 competition (as U/10 team). 

• U11 Jets – first girl’s team – finished 2nd. 

• U9 Shooters for winning the Watto Cup. 

• U8 Strikers for winning the Klaus Cup. 

• Castlefield Cup Winners, U8, U9 & U10 rep teams and coaches 

• Pumas for winning the Castlefield U10 Shield 

Individual mention – Sarah Beck – first player to make a state team 

e) Challenges for 2007 – ground allocation games and training 

f) Challenges for 2008 – ground allocations due to drought, growth of club

Treasurer’s Report (CO) 






a) CO presented 2 sets of accounts: 

• (1) 1/7/06 – 30/6/07 – financial year accounts as required by Dept of Consumer 

Affairs 

• (2) 1/11/06 – 30/10/07 – internal accounts for actual soccer operating season 

b) For the 06/07 season the club turned over $97K (vs budget $77K) due to increased 

number of registrations and grants, as well as greater funds from canteen and functions. 

c) Expenses of $63K left a surplus of $34K for the period. 

d) At date of the AGM the club has Cash in Bank of $32K and a further $20K on fixed term 

deposit 

e) CO provided a copy of the CAV lodgement to the Secretary 

f) Club not registered for GST for although turning over >$50K per annum, sporting clubs 

have dispensation up to $100K per annum turnover 

g) The implications of administering GST is that everything (including subs) would need to 

carry an extra 10% 

h) Financials presented to 30/6/06 (lodged with relevant authority) – Income ~$75K, 

expenses ~$85K including $31K for installation of training lights 

i) ~ $34K in the bank at the start of October 2006 

Nominations 

Correspondence – Nil 

Election of Committee for 2008 

Position Nominated Proposer Seconder 

President Sandy McPherson Stuart Murray Jenny Flintoft 

Vice President Vince Princi Peter Hausler Serge Couterier 

Cameron Gregson Judy Judge Sandy McPherson 

Treasurer Jamie Downs Sandy McPherson Cameron Gregson 

Secretary Roger Dunn Judy Judge Jenny Flintoft 

Ordinary 

Member 

Ordinary 

Member 

Jenny Flintoft Judy Judge Cameron Gregson 

Judy Judge Jenny Flintoft Cameron Gregson






a) JW announced the nominations for the 2008 Committee. All committee position 

nominations were elected unopposed aside for the position of Vice President 

where two nominations were received. 

b) JW outlined the process of registering children for HJSC at the beginning of the 

year by the committee. The registration form was amended to reflect that the 

children as members had to have a nominated adult (parent or guardian) for voting 

purposes as they are not the legal age to vote. 

c) Of the 415 children registered some parents / guardians did not fully complete the 

forms and were therefore ineligible to vote on any motions or proxies for 

nominations to committee positions put to the members. 

d) The proxy forms created by and agreed unanimously in content by the 2007 

committee resolved to pass a proxy vote for use in voting for committee members 

and requesting a vote for or against the motion on the proxy form (Change to 

Logo Motion). 

e) Under the prescribed format a total of 137 proxies had been received of which 

only 73 were valid. It was raised by an attending member (Ian Spence) that the 

process was not terribly efficient if so many proxies had been cancelled due to 

issues of validity. It was suggested that all proxies that had been cast should be 

included as the intent was not lost (regardless of which parent had signed their 

child’s original registration form and thus who cast the vote). 

f) All of the people in attendance then agreed that every proxy should be able to be 

counted for the benefit of the vote for the position being contested (Vice 

President) and for the motion dealing with the proposed change in club logo. 

g) All parties agreed except for Vince Princi who requested he be allowed a minute 

to address the meeting. The meeting agreed this request to be met. 

h) Mr Princi advised that he believed the process being undertaken was not 

constitutional, that he had founded the club and that he was being forced out. 

i) The President responded that Mr Princi had been part of the 2006/07 process as 

Vice President which had put the existing process into place, that a community 

club was about all of its members and that many other people had also contributed 

extensive time and resources to bring the club to where it was today. The 

committee had several times offered to recognise VP’s contribution via honour 

boards, website acknowledgement and to refund the original investment made by 

him but that it had all been rejected. 

j) VP advised he would be referring his concerns to Consumer Affairs Victoria and 

at that point departed the meeting (before any vote was taken). 

k) A vote was then taken for the position of Vice President for the 2007/08 HJSC 

Committee – Cameron Gregson received 95 votes (including 87 proxies), Vince 

Princi received 9 votes (including 5 proxies) – of the original 50 proxies 

supporting Vince Princi, 48 were for him to lodge. As he had departed the 

meeting prior to the vote these were no longer valid. It was then passed that 

Cameron Gregson would be the Vice President in the 2007/08 year. 

l) The motion proposed by Vince Princi to amend the club logo was defeated (95 

votes against, 2 votes supporting).






General Business – Nil 

The meeting was declared closed at 8.35pm.

Annual General Meeting Minutes For Hampton Junior Soccer Club ...

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