1 - USAid

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3.5 REPORTING REQUIREMENTS AND DELIVERABLES OR OUTPUTS
Deloitte PCE-I-802-99-00008..o0 Page 11
The Contractor shall submit the following deliverables or outputs to the CTO specified for this Task Order. If
specificalJy requested and approved by USAID, reports will be made available to the representatives of the relevant
accounting and auditing organizations for informational purposes.
Assessment Report: An assessment report of no more than 15 pages is required within 45 days of the effective date
of this task order. The purpose and required content of the assessment report is described above.
Implementation Plan: An initial implementation plan will be required within 45 days of the effective date of this
task order. This plan will describe activities undertaken to facilitate contract start-up, any delays/problems
encountered and steps taken to resolve them, and planned additional activities to be undertaken to facilitate program
implementation. The plan will also include a description of any proposed deviations from the Contractor's plan
submitted in its technical proposal and a discussion of why the deviation is recommended.
In developing the implementation plan, the Contractor is expected to take into account the strong preference of
Palestinian counterparts for the use of local and regional resources and the analysis of regional experience, and for
the provision of training and technical assistance directly in Arabic. The Contractor will also be expected to take
into account the need to accommodate Gaza and West Bank accounting systems without appearing to favor ~ither
the West Bank or Gazan system. The Contractor will also need to review the sustainability of program efforts, since
this will be critical to their ultimate success.
The Contractor will also take into account prior experience in the West Bank and Gaza and elsewhere in developing
accounting and auditing systems, and draw upon lessons learned in these activities. The Contractor will need to
closely coordinate their planned activities with any other donors found to be planning activities in the same or related
areas.
Annual Work Plan: Immediately thereafter, a detailed annual work plan will be required for the duration of the first
year of the contract, and annually thereafter. The work plan will include projected tasks for the coming year, grouped
by program component, a discussion of how these activities build on previous implementation tasks, and any changes
in strategy. The plan wiIl also include a matrix or chart listing indicators and results and showing current levels of
accomplishment toward those indicators and results. This plan will be reviewed with USAID every quarter, in
association with the quarterly progress reports discussed below. The Contractor will be expected to make any needed
adjustments in the plan, in consultation with USAID, following these quarterly reviews.
Performance Indicators: This program is expected to produce results that will lead to establishing the elements
of an effective accounting and auditing system in the West Bank and Gaza. The Contractor will be responsible for
measuring, monitoring, and reporting on program performance. At the outset of the task order, the Contractor will
work with the Association, the Society, and USAID to outline a comprehensive assistance plan with specific
performance targets. These targets will be clearly identified and mutually agreed upon.
Quarterly Progress Reports: Quarterly reports are to be submitted 30 days after the end of US AID's established
quarters (i.e., Oct-Dec, Jan-Mar, Apr-June, JUly-Sept). These reports will include trip reports of up to fifteen pages
covering the work of each individual advisor, and an integrated summary from the Contractor that indicates, in detail,
the progress made in implementing each task, output or targeted result, the success and/or failure of partic~lar tasks
as they relate to the strategy employed in reaching the required results, and the actual results achieved. These reports
will also assess the current institutional strengths and weaknesses of each targeted organization and their progress
towards attaining financial self-sustainability. Furthermore, these reports will list and discuss all potential obstacles
for the following period and suggested strategies for addressing each one.
Final Report: The final quarterly report will serve as the final report for the project and should not exceed thirty