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GDSN User Group Charter - GS1

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Global Data<br />

Synchronisation<br />

Network<br />

<strong>User</strong> <strong>Group</strong><br />

<strong>Charter</strong><br />

28 October 2008 Version 3.0 Page 1


<strong>GDSN</strong> USER GROUP CHARTER AND MEMBERSHIP CRITERIA....................................................................... 3<br />

<strong>GDSN</strong> USER GROUP CHARTER AND MEMBERSHIP CRITERIA....................................................................... 3<br />

<strong>GDSN</strong> USER GROUP OBJECTIVE ................................................................................................................................. 3<br />

MISSION ......................................................................................................................................................................... 3<br />

USER GROUP ORGANIZATION STRUCTURE.................................................................................................................. 3<br />

<strong>GDSN</strong> GAINS VALUABLE SUPPORT THROUGH ITS MEMBERS AND THOSE IN PARTICULAR WHO ACTIVELY PARTICIPATE<br />

IN THE ENHANCEMENT PROCESS FOR THE CAPABILITIES, FUNCTIONALITY, AND USABILITY OF <strong>GDSN</strong>. TO SUPPORT<br />

THE MISSION OF THE <strong>GDSN</strong> USER GROUP, A <strong>GDSN</strong> ADVISORY GROUP IS ESTABLISHED PROVIDING LEADERSHIP<br />

TO THE <strong>GDSN</strong> MANAGEMENT TEAM AND THE <strong>GDSN</strong> USER GROUP. .......................................................................... 3<br />

MEMBERSHIP CRITERIA ................................................................................................................................................ 4<br />

<strong>GDSN</strong> ADVISORY GROUP ............................................................................................................................................ 4<br />

VOTING MEMBERSHIP STRUCTURE .............................................................................................................................. 5<br />

ADVISORY GROUP ......................................................................................................................................................... 5<br />

USER GROUP: ............................................................................................................................................................... 5<br />

VOTING MEMBER QUALIFICATIONS .............................................................................................................................. 6<br />

VOTING PRIVILEGES ...................................................................................................................................................... 6<br />

PARTICIPATION .............................................................................................................................................................. 6<br />

CALL SEQUENCE AND PHYSICAL MEETINGS ............................................................................................................... 6<br />

ADVISORY GROUP: ....................................................................................................................................................... 6<br />

USER GROUP: ............................................................................................................................................................... 6<br />

ROLES AND RESPONSIBILITIES ..................................................................................................................................... 7<br />

• <strong>GDSN</strong> Board .................................................................................................................................................. 7<br />

• Advisory <strong>Group</strong> ............................................................................................................................................. 7<br />

• <strong>User</strong> <strong>Group</strong> .................................................................................................................................................... 7<br />

• <strong>User</strong> <strong>Group</strong> Project Teams .......................................................................................................................... 7<br />

• GSMP <strong>GDSN</strong> BRG and Work <strong>Group</strong>s ....................................................................................................... 7<br />

• <strong>GDSN</strong> Architecture Committee ................................................................................................................... 8<br />

COMPARISON OF USER GROUP AND BUSINESS REQUIREMENTS GROUP (BRG) ROLES AND RESPONSIBILITIES ... 9<br />

<strong>GS1</strong> STANDARDS DELIVERY PROCESS: HIGH LEVEL DEFINITION .............................................................................. 9<br />

PROJECT TEAMS WITHIN THE <strong>GDSN</strong> USER GROUP .................................................................................................. 10<br />

<strong>GDSN</strong> COMPLIANT PRODUCTION CONNECTIONS DEFINITION .................................................................................. 10<br />

Summary .............................................................................................................................................................. 10<br />

Definition .............................................................................................................................................................. 11<br />

<strong>GDSN</strong> USER GROUP VOTING POSITION CANDIDATE PROFILE FORM ...................................................................... 12<br />

28 October 2008 Version 3.0 Page 2


<strong>GDSN</strong> <strong>User</strong> <strong>Group</strong> <strong>Charter</strong> and Membership Criteria<br />

The user <strong>GDSN</strong> <strong>Group</strong> <strong>Charter</strong> and membership will be reviewed annually or as deemed<br />

necessary by <strong>GDSN</strong>, Inc. to ensure it stays current with business and process changes.<br />

<strong>GDSN</strong> <strong>User</strong> <strong>Group</strong> Objective<br />

• Identify required functionality (standards based and network) ,through complex<br />

change requests that are part of the prioritization process, required to enhance and<br />

increase utilization of the <strong>GDSN</strong><br />

• Implementation of <strong>GDSN</strong> standards for data synchronization globally<br />

• Ensure equitable representation from all regions and groups<br />

• Ensure globalisation – get the “developing regions” involved in the design of the<br />

future of <strong>GDSN</strong><br />

• Support increase adoption<br />

• Sharing best practices<br />

Mission<br />

The <strong>GDSN</strong> <strong>User</strong> <strong>Group</strong>’s mission is to identify industry business needs, define high-level<br />

business requirements and provide input to the prioritisation of <strong>GDSN</strong> functionality.<br />

The <strong>GDSN</strong> <strong>User</strong> <strong>Group</strong> provides a forum to accelerate the implementation of <strong>GDSN</strong><br />

globally. <strong>GDSN</strong>, Inc. will work with the <strong>User</strong> <strong>Group</strong> in the performance of the following<br />

duties:<br />

• Identification of business processes the <strong>GDSN</strong> can improve and automate<br />

• Identification of a user Champion and necessary project team members<br />

• Identification of committed pilot participants<br />

• Delivery of the Business Case Document (BCD)<br />

<strong>User</strong> <strong>Group</strong> Organization Structure<br />

<strong>GDSN</strong> gains valuable support through its members and those in particular who actively<br />

participate in the enhancement process for the capabilities, functionality, and usability of<br />

<strong>GDSN</strong>. To support the mission of the <strong>GDSN</strong> <strong>User</strong> <strong>Group</strong>, a <strong>GDSN</strong> Advisory <strong>Group</strong> is<br />

established providing leadership to the <strong>GDSN</strong> management team and the <strong>GDSN</strong> <strong>User</strong><br />

<strong>Group</strong>.<br />

28 October 2008 Version 3.0 Page 3


<strong>GDSN</strong> <strong>User</strong> <strong>Group</strong> Organization Structure<br />

Membership Criteria<br />

Participation in the <strong>GDSN</strong> <strong>User</strong> <strong>Group</strong> is open to everyone. Membership in the <strong>User</strong><br />

<strong>Group</strong> and the Advisory <strong>Group</strong> must meet the following criteria:<br />

• Trading Partners must have <strong>GDSN</strong> Compliant Production Connections as defined in<br />

the <strong>GDSN</strong> Compliant Production Connections Definition section of this document.<br />

• Data Pools must be members in good standing, which includes compliance with the<br />

following criteria:<br />

o Must be in compliance with the Certification Criteria policy<br />

o Must be current with the financial requirements<br />

o Must meet their Contractual obligations – reference GRALA<br />

• Member Organizations (MO) not operating a <strong>GDSN</strong> data pool are eligible to<br />

become members as members of <strong>GS1</strong><br />

• Emerging industry and geographic markets will be represented by the MOs, data<br />

pools and <strong>GDSN</strong>, Inc. as a steward of the process and the <strong>GS1</strong> Strategic Plan<br />

• Trade Associations that are in good standing with an MO.<br />

<strong>GDSN</strong> Advisory <strong>Group</strong><br />

• The <strong>GDSN</strong> Advisory <strong>Group</strong> provides valuable input and guidance to the <strong>GDSN</strong>,<br />

Inc. management team. Advisory <strong>Group</strong> members are nominated and elected by<br />

28 October 2008 Version 3.0 Page 4


the voting members of the <strong>User</strong> <strong>Group</strong>. Members of the <strong>GDSN</strong> Advisory <strong>Group</strong><br />

must have an employee of their organisation be a voting member of the <strong>GDSN</strong><br />

<strong>User</strong> <strong>Group</strong>. The Advisory <strong>Group</strong> is not a voting body.<br />

Voting Membership Structure<br />

Advisory <strong>Group</strong><br />

• 11 Members Total<br />

o 6 Trading Partners<br />

• 3 retailers and 3 suppliers, or at a minimum 2 from one category<br />

and the balance from the other<br />

o 5 <strong>GDSN</strong> Certified Data Pools / <strong>GS1</strong> Member Organisation<br />

• Each organisation is granted 1 member position<br />

• Advisory <strong>Group</strong> members are nominated by the <strong>User</strong> <strong>Group</strong> and BRG<br />

• Advisory <strong>Group</strong> members are elected by the voting members of the <strong>User</strong> <strong>Group</strong><br />

• The Advisory <strong>Group</strong> is managed by <strong>GDSN</strong>, Inc.<br />

• Members of the <strong>GDSN</strong> Advisory <strong>Group</strong> must be:<br />

o Employed by a trading partner, member organisation, association, or<br />

certified data pool. The trading partner, member organization, association<br />

or certified data pool must have an eligible voting member.<br />

o Be an active participant of the <strong>User</strong> <strong>Group</strong> (i.e. participation in work<br />

groups, attend physical meetings).<br />

• <strong>GDSN</strong> Advisory <strong>Group</strong> members serve a 2 year term<br />

o No consecutive terms<br />

o Any Advisory <strong>Group</strong> member previously serving a 2 year term is eligible a<br />

year after serving their prior 2 year term.<br />

• Elections happen annually for a split of the advisory group (5 or 6 members)<br />

• For members that are unable to fulfil the commitment an alternate will be used to<br />

serve out the rest of the term. The alternate would be determined as the<br />

nominee with next highest vote as determined at each annual vote for each<br />

category.<br />

<strong>User</strong> <strong>Group</strong>:<br />

• The <strong>GDSN</strong> <strong>User</strong> <strong>Group</strong> voting membership consists of the following positions.<br />

These positions will be filled as follows:<br />

• 50 voting positions for multi-national Trading Partners<br />

• 50 voting positions from the staff of <strong>GS1</strong> Member Organisations (MO) not<br />

operating a data pool and non-multi-national Trading Partners<br />

• All currently certified Data Pools in good standing with <strong>GDSN</strong>, Inc., get a<br />

voting position (this number will change depending upon the number of<br />

currently certified Data Pools).<br />

28 October 2008 Version 3.0 Page 5


• Each MO operating a certified Data Pool is granted ONLY one voting<br />

position and is counted as a SINGLE certified Data Pool vote.<br />

• Each organisation is granted ONLY one voting position in the <strong>User</strong> <strong>Group</strong>.<br />

• Voting members will serve a 2 year term from date of election<br />

• Membership is for the individual. The company cannot re-appoint a replacement<br />

rather they can be nominated and are elected via a <strong>User</strong> <strong>Group</strong> vote. Certified Data<br />

Pools are exempt from this rule<br />

• If there are fewer nominees than open positions in a specific category, all nominees<br />

become voting members, as long as they meet the requirements as listed with this<br />

charter.<br />

• New members are elected by the <strong>User</strong> <strong>Group</strong> voting members after the <strong>User</strong> <strong>Group</strong><br />

reaches capacity<br />

Voting Member Qualifications<br />

Application for the <strong>GDSN</strong> <strong>User</strong> <strong>Group</strong> voting membership is open to the following:<br />

• Employees of trading partners who are members of <strong>GS1</strong> Member Organisations<br />

• <strong>GDSN</strong> Certified Data Pools<br />

• <strong>GS1</strong> Member Organisations<br />

• Trade Associations that are in good standing with a <strong>GS1</strong> MO.<br />

Further these organisations are committed to implement <strong>GDSN</strong> and leverage the <strong>GS1</strong><br />

Global Registry® for data synchronisation activities.<br />

Voting Privileges<br />

• Wherever possible the <strong>GDSN</strong> <strong>User</strong> <strong>Group</strong> shall follow the GSMP voting process<br />

and procedure to ensure consistency.<br />

• Voting Privileges are granted as long as the individual and organisation meet the<br />

membership criteria<br />

Participation<br />

Participation in the <strong>GDSN</strong> <strong>User</strong> <strong>Group</strong> is open to members employed by <strong>GS1</strong> GO, a <strong>GS1</strong><br />

MO or a member company in good standing of a <strong>GS1</strong> MO.<br />

Call Sequence and Physical Meetings<br />

Advisory <strong>Group</strong>:<br />

• Calls will take place every two weeks<br />

• Calendar meeting invitations will be sent to the members of the group<br />

<strong>User</strong> <strong>Group</strong>:<br />

• Calls will take place as determined by the Advisory <strong>Group</strong> but may occur as<br />

frequently as every six weeks.<br />

• Advisory <strong>Group</strong> will publish calendar or schedule of calls 1 -2 times a year<br />

• Calendar meeting invitations will be sent to the members of the group<br />

28 October 2008 Version 3.0 Page 6


• Physical meetings may be aligned with <strong>GS1</strong> standard meetings or called when<br />

necessary.*<br />

* does not exclude work groups from meeting as agreed upon by that group<br />

Roles and Responsibilities<br />

• <strong>GDSN</strong> Board<br />

o The <strong>GDSN</strong> Board of Directors was established by <strong>GS1</strong> to ensure that the<br />

<strong>GDSN</strong> meets the business needs of the user community. It includes<br />

representation from trading partners, <strong>GS1</strong> Member Organisations and<br />

certified data pools.<br />

o The Board sets the overall strategic direction in support of the mission<br />

and vision of the Global Data Synchronisation Network.<br />

o The Board approves annual release cycle (Approved Development<br />

Roadmap)<br />

o The Board approves budget for Development Roadmap<br />

• Advisory <strong>Group</strong><br />

o Advisory role to the <strong>User</strong> <strong>Group</strong> project teams<br />

o Ensure continuity across <strong>GDSN</strong> and GSMP process<br />

o Review <strong>GDSN</strong> and <strong>User</strong> <strong>Group</strong> team proposals<br />

o Assist in formation of <strong>User</strong> <strong>Group</strong> project teams<br />

o Provide direction to GSMP <strong>GDSN</strong> Task <strong>Group</strong> (BRG)<br />

o Process and methodology improvements<br />

o Review Physical meeting objectives and agendas<br />

• <strong>User</strong> <strong>Group</strong><br />

o Elect <strong>User</strong> <strong>Group</strong> nominees<br />

o Help determine annual release plan<br />

o Add projects for Prioritization<br />

o Vote on project priorities<br />

o Elect Advisory <strong>Group</strong> members<br />

• <strong>User</strong> <strong>Group</strong> Project Teams<br />

o Ensure the Business Case Document (BCD) adequately represents the<br />

project’s business needs<br />

Note: Project team members can follow the project into the GSMP phase<br />

of the process<br />

o Test solution via an application based pilot. Joint responsibility with<br />

GSMP <strong>GDSN</strong> BRG<br />

• GSMP <strong>GDSN</strong> BRG and Work <strong>Group</strong>s<br />

o Approve that Standards meet the business needs per BCD<br />

o Test solution via an application based pilot. Joint responsibility with the<br />

<strong>User</strong> <strong>Group</strong> Project Team<br />

o BRG works on simple Change Requests<br />

o Work <strong>Group</strong>s are formed to work on complex Change Requests<br />

28 October 2008 Version 3.0 Page 7


Submitted<br />

Change<br />

Request<br />

simple<br />

complex<br />

BRG<br />

WG<br />

BRAD<br />

BCD<br />

• <strong>GDSN</strong> Architecture Committee<br />

o <strong>GDSN</strong> Technical Operations<br />

o Impact Analysis of prioritization projects<br />

o Provide input into what functionality is part of Certification Event<br />

o Recommend deployment dates<br />

o Open to all participants of <strong>GDSN</strong><br />

28 October 2008 Version 3.0 Page 8


Comparison of <strong>User</strong> <strong>Group</strong> and Business Requirements <strong>Group</strong> (BRG) Roles and<br />

Responsibilities<br />

• Distinguish between the development of Business needs and Standards<br />

development<br />

• Make it easier for users to get involved, globally<br />

<strong>GDSN</strong> <strong>User</strong> <strong>Group</strong><br />

• Who<br />

o Business process experts<br />

• What<br />

o Provide input to the<br />

Development Priorities<br />

(Roadmap)<br />

o Develop business need<br />

GSMP BRG<br />

• Who<br />

o Standards and technology<br />

experts<br />

• What<br />

o Development of standards to<br />

fit the business needs as<br />

identified by the <strong>User</strong> <strong>Group</strong><br />

<strong>GS1</strong> Standards Delivery Process: High Level Definition<br />

Steps Core Function <strong>GS1</strong><br />

Owner<br />

1 Industry Needs <strong>GDSN</strong>,<br />

and Prioritization Inc.<br />

Description<br />

Launch and manage the process to identify and<br />

prioritize the business needs<br />

2 Standards<br />

Development<br />

3 System<br />

Development<br />

(Data Pool,<br />

Solution Provider<br />

and Global<br />

GSMP<br />

<strong>GDSN</strong>,<br />

Inc.<br />

Must tie to the annual Corporate Objectives of<br />

the business unit<br />

Deliverable:<br />

Information required to launch a Complex<br />

Change Request<br />

Gather the requirements and build the standard<br />

Deliverable:<br />

BMS ready for piloting<br />

Develop the solution (software / hardware) in<br />

preparation for piloting<br />

Deliverable:<br />

Solution ready for piloting<br />

28 October 2008 Version 3.0 Page 9


Registry)<br />

4 Piloting<br />

(Optional)<br />

5 Certification<br />

(Optional)<br />

6 Production<br />

Deployment<br />

<strong>GDSN</strong>,<br />

Inc.<br />

<strong>GDSN</strong>,<br />

Inc.<br />

<strong>GDSN</strong>,<br />

Inc.<br />

Execute the pilot and provide feedback to the<br />

Standards Development process<br />

Deliverable:<br />

Completed pilot compliant with the Standard<br />

Certification of the solution<br />

Deliverable:<br />

Demonstrate compliance with the standard and<br />

interoperability requirements<br />

Successful production deployment of the<br />

standard across all effected parties<br />

Deliverable:<br />

Implemented interoperable solution ready to<br />

support the end user’s production needs<br />

Project Teams within the <strong>GDSN</strong> <strong>User</strong> <strong>Group</strong><br />

• Are formed on an “as required” basis in response to Board approved projects<br />

• Exist for a limited duration<br />

• Have specific deliverables, a <strong>User</strong> Champion, committed Trading Partners and Data<br />

Pools who will pilot and implement the functionality<br />

• Ensure the Business Case Document (BCD) adequately represents the project’s<br />

business needs<br />

• Approval of a Business Case Document signals that the project is ready to move<br />

into the GSMP phase of the standards development process.<br />

<strong>GDSN</strong> Compliant Production Connections Definition<br />

Summary<br />

This section provides the definition of a <strong>GDSN</strong> compliant connection for the purpose of<br />

identifying existing connections by trading partners.<br />

A connection is <strong>GDSN</strong> compliant when it includes demand side subscriptions and/or<br />

supply side publications through the <strong>GS1</strong> Global Registry®. Those connections may be<br />

within one data pool or across more than one.<br />

28 October 2008 Version 3.0 Page 10


Definition<br />

Global Registry Production Connection<br />

• A Production Connection to the <strong>GS1</strong> Global Registry is the use of a standard<br />

Catalogue Item Synchronization BMS message to successfully register either a<br />

Registry Catalogue Item (RCI) or Catalogue Item Subscription. The registration<br />

of an RCI is considered a prerequisite to communicating information through the<br />

<strong>GDSN</strong>. A Catalogue Item Subscription would also be a necessary prerequisite<br />

to receiving information through the <strong>GDSN</strong><br />

<strong>GDSN</strong> Production Connection<br />

• A Production Connection in the <strong>GDSN</strong> is when trading partners use <strong>GDSN</strong><br />

Certified Data Pool(s) and the <strong>GS1</strong> Global Registry.<br />

28 October 2008 Version 3.0 Page 11


<strong>GDSN</strong> <strong>User</strong> <strong>Group</strong> Voting Position Candidate Profile Form<br />

Applicant Name:<br />

Title:<br />

Company / Organisation Name:<br />

Address 1:<br />

Address 2:<br />

City:<br />

State /Province:<br />

Country:<br />

Zip/Postal Code:<br />

Telephone:<br />

Fax:<br />

Email:<br />

1. In which category does your company belong? Check one of the following.<br />

Manufacturer and related industries<br />

- Is your company considered multi-national? (yes/no) ______<br />

Note: Multi-national companies have business operating units in more<br />

than one country<br />

Retail and related industries<br />

- Is your company considered multi-national? (yes/no) ______<br />

Note: Multi-national companies have business operating units in more<br />

than one country<br />

<strong>GS1</strong> Member Organisation<br />

<strong>GDSN</strong> Certified Data Pool<br />

Distributor and/or broker<br />

2. In which Region is your company Headquartered?<br />

Asia Pacific<br />

Central & Eastern Europe<br />

Europe<br />

Latin America<br />

MEMA<br />

North America<br />

3. Number of years of Supply Chain experience:<br />

________________________________________________________________<br />

4. Number of years with the current organisation:<br />

________________________________________________________________<br />

5. Number of years working with data synchronisation:<br />

________________________________________________________________<br />

28 October 2008 Version 3.0 Page 12


6. List your area(s) of expertise. Check all that apply.<br />

Supply chain management<br />

Requirements gathering<br />

Business process analysis<br />

Data Synchronisation<br />

Electronic Commerce<br />

Other: ____________________________________________________<br />

7. Implementation status<br />

I have currently implemented <strong>GDSN</strong> (have GTINs in GR, I am a Certified DP)<br />

I plan on implementing <strong>GDSN</strong> by______________________________<br />

8. Brief statement (50 -75 words) on what you as a candidate bring to the <strong>GDSN</strong> <strong>User</strong><br />

<strong>Group</strong> decision making process.<br />

________________________________________________________________________________<br />

________________________________________________________________________________<br />

________________________________________________________________________________<br />

________________________________________________________________________________<br />

________________________________________________________________________________<br />

________________________________________________________________________________<br />

28 October 2008 Version 3.0 Page 13

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