Downloading - Gujarat Electricity Board

GUJARAT STATE ELECTRICITY CORPORATION LTD. 

PROJECT & PLANNING DEPARTMENT 

VIDYUT BHAVAN, RACE COURSE, VADODARA 390 007 

Regd. Office:Vidyut Bhavan, Race Cours, VADODARA – 390 007. 

Tel: 0265 2354378, Fax: 0265 2344537 Email: cegen.gsecl@gebmail.com 

Web: www.gsecl.in 

TENDER NOTICE: NO: CEG/SE(R&M)/Ukai-23/348 

TENDER NOTICE 

NAME OF TENDER:- Carrying out Capital overhauling, supply and replacement 

of Micro-processor based electronic governing system, OPU, Hydraulic Cylinders 

and other equipments/instruments and works for 2 X 2.5 MW T-G Sets installed at 

Mini Hydro (LBCPH) Power station at Ukai under R&M. 

Chief Engineer (Generation) Vadodara invites “On line Tender” (e-tendering) for the above works. 

Tender Papers & Specification s may be down loaded from web site http://gsecl.nprocure.com (for 

view, down load and on line submission) and GUVNL/GSECL web sites www.gseb.com & 

www.gsecl.in (for view & down load only) Tender fee may be paid along with submission of tender 

in EMD cover, for respective tender. “All the relevant documents of tenders to be submitted 

physically will be received only by Registered Post A.D. or Speed Post addressed to CHIEF 

ENGINEER (GENERATION), GUJARAT STATE ELECTRICITY CORPORATION LTD., 

CORPORATE OFFICE, RACE COURSE, VADODARA-7 super scribing the envelope with 

Tender No. & description. “NO COURIER SERVICE OR HAND DELIVERY” will be accepted. 

Bidders have to submit Tender on line on http://gsecl.nprocure.com 

1 Estimated cost Rs. Rs. 2,08,75,000=00 

2 Last date for Downloading of tender Up to 16:30 Hrs. on Dt. 09.12.2011 

3 

Last date of submission of tender in Physical 

(RPAD or Speed Post only.) 

Up to 14:30 Hrs. on Dt. 13.12.2011 

4 

On Line (e-tendering) tender/Offer Submission 

last date only (This is mandatory ) 

Up to 14:30 Hrs. on Dt. 14.12.2011 

5 Date of opening of tender (if possible) At 15:00 Hrs. on 14.12.2011 

6 Time limit for completion 

45 Days from the commencement of work 

for each TG sets. 

7 Earnest Money by DD Rs.2,08,750=00 

8 Security Deposit 10% of order value. 

9 Tender fee by DD (Non refundable) Rs.7,500=00 

10 Penalty for Late Completion of Work As per GSECL's Rule 

Yours Faithfully, 

CHIEF ENGINEER(GEN) 

IMPORTANT: 

(1) All the relevant documents as per requirement of the Tender must also be submitted physically 

along with the Tender Fee in EMD sealed cover so that the same is received in this office on OR 

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efore the due date and time. All such documents should be strictly submitted by RPAD / speed 

post only. Otherwise the offer will not be considered and no any further communication in the 

matter will be entertained. 

(2) Any deviation found in Data / Details / Documents between on line offer (e- tendering) and 

physically submitted documents (Tender document fee, bidder, offer of the same bidder) 

will not be considered and no any further communication in the matter will be entertained. 

Further bidders are requested to submit price – bid (Schedule F6A-B-C) on-line only and not to 

submit the price bid in physical form. This is mandatory. If price bid is submitted in physical form, 

same will not be opened and only on-line submitted price bid will be considered for evaluation. Further 

if the quantity quoted differs in the any of the technical bid forms and in price bid forms , it is at the 

discretion of CE Committee/ED Committee – GSECL to consider the quoted quantity. 

(3) It is mandatory for all the bidders to submit their tender documents by both forms viz. on – line 

(e-tendering) and physically in schedule time. Tender documents submitted in only anyone, say 

either by on line or physically, in that case the same tender will not be considered. 

(4) Any technical questions, information and clarifications that may be required pertaining to this 

enquiry should be referred to the CHIEF ENGINEER (GEN) , GUJARAT STATE 

ELECTRICITY CORPORATION , CORPORATE OFFICE, RACE COURSE, VADODARA-7. 

Bidders should be in touch with the above websites for information regarding revision/corrigendum/ 

amendment in tender till due date of on line submission and thereafter. No separate 

correspondence will be done in this regard. 

Postal Address: 

Gujarat State Electricity Corporation Ltd. 

Vidyut Bhavan, Race Course, 

Corporate Office, Vadodara - 7 

CHIEF ENGINEER (GEN) 

GSECL: CO: VADODARA 

Following are the certifying agencies for obtaining the Digital Signature Certificates 

(DSC as per category III). 

Name of certifying agencies Web Site Address are as under, 

1 Safescrypt www.safescrypt.com 

2 TCS www.tcs-ca.tcs.co.in 

3 MTNL www.mtnltrustline.com 

4 (n)code Solutions (GNFC) www.nprocure.com 

Note :- 

In Case Bidder needs any clarification or if training required for participating in on line tender, they can 

contact the following office. 

(n) Procure Cell, 

(n) code solutions-A division of GNFC Ltd., 

403, GNFC Infotower , S.G. Road, Bodakdev, 

Ahmedabad-380054 (Gujarat) 

Toll Free : 1-800-233-1010 (Ext. 501,512,516,517&525) 

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Phone no. 079-26857315 / 316 / 317 

Fax : 079-26857321 / 40007533 

E mail: nprocure@gnvfc.net 

Special Notes : 

(1) Tenderer’s have to submit their offers in two covers viz. (a) Techno Commercial Bid (in one 

envelope) & (b) EMD & Tender Fee in the form of Bank Guarantee or DD in separate sealed 

envelopes, super scribing Techno Commercial Bid for ___________ (Subject) and EMD/Tender Fee 

for ________________ (Subject) as the case may be. 

(2) Please submit Xerox copy of Schedule F6A-B-C- duly signed by you, along with techno commercial 

bid, without stating prices. 

(3) PRICE BID for Design, Engineering, Supply, Dismantling, Erection Commissioning, Mandatory 

Spares, Recommended Spares, Tools and Tackles for the subject tender will have to be given in soft 

since the process is through e-tender 

(4) Tender shall not be opened and will be rejected without payment of EMD & Tender Fee. Please 

furnish details of EMD & Tender Fee paid on cover. 

(5) No tender shall be accepted in any case which are received after due date and time of receipt of 

tender irrespective of delay due to postal services or any other reasons and GSECL shall not assume 

any responsibility for late receipt of tender. ANY CORRESPONDENCE IN THIS MATTER WILL 

NOT BE ENTERTAINED 

(6) Bidder has to indicate the applicable rate [ in percentage ] and amount of Excise duty Sales Tax 

/ VAT Pkg. & Fwd. charges, Freight charges, etc. clearly in the Techno Comm. Bid & Price Bid 

respectively as per following. If taxes & duties not applicable, then please mention Nil or Not 

applicable. Otherwise same will be considered as “INCLUSIVE”. 

PACKING & FORWARDING : __________ % (INCLUDING / EXCLUDING). 

EXCISE DUTY 

CST 

VAT 

Any Other Govt. levies 

FOR 

Delivery Period 

: __________ % (INCLUDING / EXCLUDING). 




: ____________________________________ 

: ____________________________________ 

(7) As per GSECL policy, Insurance charge will be considered as Nil for the order value below 50 Lacs. 

(8) If any deviation in your offer with respect to Tender specification, Please clearly mention on 

separate deviation sheet otherwise we will consider your offer is exactly as per our Enquiry / 

Tender specification. 

(9) No part of the contract nor any share of interest therein shall in any manner or degree be 

transferred or Sublette by the Contractor. 

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(10) Single order shall be placed on divisible contract basis by mentioning separate prices for the 

design, engineering, manufacture & supply and erection, testing & commissioning for this 

tender. Accordingly, GSECL will issue “C” form wherever applicable and relevant clauses of 

Taxes and duties relating to Excise & Sales Tax and Custom will be applied. TDS shall be made 

as per the prevailing rules 

(11) GSECL reserves right to place the order on technically qualified bidders for item wise / individual 

lowest quoted party. 

(12) Please furnish copy of the orders executed by you for GSECL and / or other state Electricity Board, 

NTPC or other reputed organization etc. for subjected items. 

(13) It is to be noted that GSECL, Ukai TPS/HPS is establishing and implementing occupational Health & 

Safety Management System complying with OHSAS 18001:2007. You as a part of the GSECL Ukai 

team and as defined by the scope of mentioned standard, all contractors are required to comply with 

and participate to prevent the occupational Health and Safety hazards and risks including observation 

of safety rules. Further you are also to comply with all applicable legal requirements while executing 

the supply / work, in case the job is assigned to you. 

(14) Any delay that may take place in supply and / or erection, testing and commissioning activities 

beyond contractual cut off date / stipulated period in the order shall be subjected to penalty (not 

liquidated damages) at the rate of ½ % of the contract price / order price per week or part thereof 

subject to a maximum of 10 % of the total contract value / order value (i.e. End cost including taxes & 

duties). 

(15) GSECL reserves the right to accept any tender and to reject any or all tenders without assigning any 

reason thereof. 

(16) All attached schedules, Annexures, Formats of EMD, Contract Agreement and Format of Security 

Deposit which forms part of the tender. 

IMPORTANT INSTRUCTIONS:- 

The Tenderer should clearly give certificate along with the Technical Bid: 

“This is to confirm and certify that the offer submitted by me is strictly in accordance with the 

GSECL’s Tender specifications, drawing as mentioned in the Tender Specifications. There is no 

commercial or Technical deviation (except the deviations shown in Schedule – F 4 of Deviations 

from Technical & Commercial Specification of this tender document) in the offer from the 

GSECL’s Tender Specification. I undertake to abide by the GSECL’s Technical specification / 

Drawing, I undertake to supply materials strictly as per the GSECL’s Technical specification / 

Drawing, even if any technical deviations are mentioned by me. I also undertake to abide by all 

commercial conditions of the GSECL, including delivery schedule.” 

_____________________ 

(Signature of the Tenderer) 

Any offer without above certificate will not be considered and the tender will be out rightly ignored in 

the absence of above certificate. 

After opening of the Tender, if it is found that the offer given by the Tenderer is not according to the 

GSECL’s specifications, Drawing and commercial terms and conditions and false certificate is given 

by the Tenderer, then GSECL will not deal with the firm for the present Tender. It is, therefore 

requested that the Tenderer should take care in giving their offer and submission of documents, 

including Type Test certificate. 

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The conditional tenders will not be accepted. 

(17) Please submit your offer in duplicate. 

(18) Party has to accept Payment Term as per GSECL’s standard terms & conditions : “Payment 

shall be made by the GSECL for contract value (Unit wise). 

(19) Validity of Rates : “The validity of offer shall be 180 days from the date of opening of Technical Bid 

by GSECL and they shall be legally bound to honor any commitment relating to tender during this 

period including accepting work order. In case of non compliance EMD will be forfeited, a part from 

taking any other action as may be considered suitably under the circumstance. 

(20) Delivery : within 06 Months from the date of issue of order. 

(21) BUYBACK MATERIAL:- The removed existing old materials especially existing governor 

(wood ward will be considered as buy back material and the bidder will have to indicate the 

amount for the buy back material and GSECL will recover / deduct the equivalent amount 

from the first RA Bill and the party will be allowed to take back the buy back material, other 

wise it will be the responsibility of the Contractor to credit all the removed material to Ukai 

TPS Store observing all the norms of GSECL regarding crediting of the removed materials 

(22) General Terms and Conditions Applicable to Project (GT & CAP) as standardized by the GSECL, but 

not specifically brought out herein shall be made applicable to the proposed contract and will be 

binding to the successful bidder. Any Clause or condition mentioned other than GT & CAP Booklet 

supersedes the corresponding clause or condition mentioned in the GT & CAP Booklet of GSECL. 

The booklet for the same, is attached with the tender specification. 

(23) Bidder has to submit Certificate “A” and Integrity Pact with the seal of firm & signature of Tenderer. 

(24) Please furnish your Address, Phone Number, Fax Number, E-mail ID, TIN Number, PAN Number 

and Signature of the party with company's Seal along with your offer. 

Signature and seal of Bidder 

Date: 



5

TERMS AND CONDITIONS OF CONTRACT: 

NAME OF TENDER:- Supply and Replacement of Micro-processor based electronic governing 

system and Capital overhauling of 2 X 2.5 MW T-G Sets installed at 

Mini Hydro (LBCPH) Power station at Ukai TPS 

The following terms and conditions to be adhered with contract: 

01. RATES: 

The rate of the item may please be filled in attached Schedule-F6A-B-C. The rates shall be given both in 

figures and words. There should not be any over writing and erasing. Any changes are to be done by 

erasing original writing, which should be countersigned by the tenderer. In case of difference between rates 

in figures and words, the rates most favorable to the Corporation shall be considered. 

Further The bidders shall quote FIRM prices, the prices shall remain FIRM throughout contract period 

under the contract to be executed with the successful bidder pursuant here to. 

02. CONDITIONS OF CONTRACT: 

All the conditions of contract enumerated in the Book-let “General Terms & Conditions of Contracts 

applicable to Projects (GT & CAP)” and the specifications and drawings attached with the tender shall 

apply for carrying out this work, in addition to any other or further terms conditions mutually agreed upon. 

General terms & conditions as per GSECL contract shall be applicable and contractor has to sign the 

contract agreement. 

03 INDEMNITY BOND: 

The successful tenderer will have to execute indemnity bond on stamp paper of appropriate value at our 

GSECL, CO, Vadodara office before commencement of work as per Corporation’s prescribed proforma. 

The cost of the stamp fee shall be borne by tenderer. 

04. EARNEST MONEY DEPOSIT: 

Tenderer should make payment of the Earnest Money Deposit of Rs. 2,08,750.00 (Rupees Two Lacs Eight 

Thousand Seven Hundred Fifty only) in the form of crossed Demand Draft of any Nationalised Bank or 

HDFC Bank, AXIS Bank, Kalupur Co-operative Bank, ICICI Bank, Uco-Bank and other as per GSECL’s 

Circular payable at Vadodara in favour of ‘Gujarat State Electricity Corporation Limited, Vadodara’ or in 

the form of Bank Guarantee of Nationalised Bank for at least one year validity period and will have to 

extend the same time to time, if required. 

The Earnest Money Deposit shall be collectible by the purchaser upon failure of the tenderer to hold his 

offer open in accordance with the terms of this invitation to tender. The Earnest Money Deposit will be 

released in accordance with the following conditions. 

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(i) In case of the successful tenderer, the Earnest Money will be refunded after the tenderer has furnished 

Security Deposit. 

(ii) In case of unsuccessful tenderer, the earnest money will be refunded after the award of contract to the 

successful tenderer and payment of Security Deposit by successful tenderer. 

If the successful tenderer withdraws his tender within the validity date or fails to give the required 

Security Deposit within 30 days time from the date of order, the Earnest Money Deposit shall be 

forfeited. Firms registered as a Small Scale Industries (SSI) with NSIC are exempted from payment of 

EMD, if they furnish a notarized true copy of their latest valid Registration along with the bids for the 

offered system. 

Tenders submitted without Earnest Money Deposit by those bidders who are not eligible for getting 

exemption from its payment, are liable to be rejected and no correspondence in this regard shall be 

entertained. 

05. SALES AND OTHER TAXES: 

Sales, Other Government taxes, cess or levy, Excise, Octroi, royalty or other duties will be payable by the 

Corporation against this contract for Schedule B1 and No Sales, professional or any other taxes, cess or 

levy, excise, Octroi, royalty or other duties will be payable by the Corporation against this contract for 

Schedule F6B 

06. INCOME TAX: 

Income-Tax as per rules will be deducted from R.A.bills. 

07. Conditional and partly offer tender is liable for rejection. 

08. TIME LIMIT: 

The work should be completed in stipulated period of 45 days for each TG set or as early as possible 

positively considering all abnormal conditions during shutdown period exceeding which the penalty will be 

levied. The contractor will have to agree for rendering complete training to GSECL persons. During 

overhauling work, if it is found that some additional electrical and mechanical work is required for 

completion of the system in toto, the contractor to take the responsibility for the same without any financial 

repercussion. The availability of shut down will be intimated to party well in advance. Party should start the 

work from the first day of the shutdown. All required arrangement of tools/tackles and men-material should 

be kept ready before shutdown. 

Timely execution of the proposed project is being main focus area .The bidder should submit pert 

chart/bar chart, and get it approved from GSECL before actual commencement of work. The bidder 

will be permitted to commence the work only after that. The bidder should strictly adhere to the 

schedule. 

09. SUPPLEMENTRY WORK : 

All major repairs/replacement work noticed other than the scope of works during inspection will be 

attended by party at an extra cost. The reasonable cost will be decided mutually. Decision of the CE (GEN) 

Vadodara will be final & binding to the contractor. 

10. This contract or any part thereof shall not be assigned subject to other agency/contractor without written 

permission of competent authority of Corporation. 

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11. During execution of work, any damage to the equipment or any other property of the Corporation will have 

to be repaired/replaced free of cost by the contractor. 

12. INSURANCE : 

It will be the responsibility of contractor to insure GSECL’s materials, to have transit insurance, Insurance 

during storage & erection at site, Insurance for their own men and materials and also have to take Insurance 

Policy for damage to GSECL’s existing property and third party Damage during the execution of work at 

his own cost. 

Contractor will be fully responsible for all losses / damages during the execution of the work under this 

contract and the GSECL will be fully indemnified against such losses / damages. 

Contractor will have to ascertain receipt of goods at destination in good conditions and shall follow up 

vigorously with the carriers and ensure that the consignment reaches destination. 

In case of loss / damages to any consignments is noticed, it will be contractor’s responsibility to lodge the 

claim with insurance company and to settle insurance claim with the contractor’s underwriter. 

Irrespective of whether the insurance claim is settled or not, the contractor will promptly replace lost / 

damaged items free of charges F.O.R. destination. 

The contractor shall indemnify GSECL against all suits, actions, Proceedings, etc. arising out of any claim 

or demand for breach of any rules, regulations, default, etc. on part of the contractor, his agents or servants 

in the course of performance of this contract. 

The contractor shall be liable for making good all damages & losses arising out of theft, breakage, pilferage 

of any office furniture equipment’s, fittings and fixture whatsoever as may be caused direct or indirectly by 

the person engaged through him and work carried out by them. 

13. FAILURE TO EXECUTE THE ORDER: 

In case of failure on the tenderer to cope up with the works within the specified period, the same will be got 

executed through other agency at the risk and cost of contractor even at higher rates and the difference in 

the amount any will be recovered from the contractor. 

In case of poor progress of the work, Corporation reserves the right to stop the work and nothing will be 

payable to the contractor for part works carried out. 

14. SECURITY DEPOSIT: 

Tenderer shall have to pay the security deposit at 10 (Ten) % of the total value, half of the amount shall be 

paid in Cash or demand draft on Bank of Baroda, Ukai Branch within 10 days from receipt of the order in 

the office of the undersigned and the remaining amount shall be recovered from the R.A. Bill. S.D. will be 

refunded only after the expiry of guarantee period of eighteen months with trouble-free working of 2 X 2.5 

MW TG sets of Mini Hydro Power Station Ukai. 

15. PENALTY: 

Any delay that may take place beyond contractual cut off date / stipulated period (45 days for each TG set) 

in the order shall be subjected to penalty (not liquidated damages) at the rate of ½ % of the contract price / 

order price per week or part thereof subject to a maximum of 10% of the total contract value /order value ( 

i.e. End cost including taxes & duties). 

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16. TERMS OF PAYMENT: 

(A) Suuply: 

1. 70% supply prices shall be released within 45 days on receipt of material at Ukai site and site 

certification jointly with the successful bidder thereof. 

2. 20% of supply prices shall be released within 30 days on successful commissioning of the system 

of respective units. 

3. Balance 10% supply prices shall be released on successful completion of performance Guarantee 

test against submission of Performance Bank Guarantee of 10% of order value/extension of 

security deposit valid up to Guarantee/Warranty period. 

(B) Erection, Testing and commissioning: 

1. 80% of erection, testing & commissioning charges shall be payable within 45 days against 

monthly bills as certified by Engineer In Charge. 

2. Balance 10 % of erection, testing & commissioning charges shall be payable within 30 days on 

successful commissioning of the System and submission of Performance Bank Guarantee of 10% 

of order value valid up to valid up to Guarantee/Warranty period of eighteen months. 

3. 10% against Performance Guarantee test as per A(3) above. 

Performance Bank Guarantee shall be released only after eighteen months (i.e. expiry of guarantee period). 

During guarantee period, if any defect/trouble found in 2 X 2.5 MW TG sets of Mini Hydro Power Station 

Ukai, it will be attended by Bidder/Contractor at free of cost. 

17. SETTLEMENT OF DISPUTE: 

All question, dispute or differences whatever which may at any time arise between the parties to this 

contract in connection with the contract or any matter arising out of or in relation thereto shall be referred 

to the Gujarat Public Works Contract Dispute Arbitration tribunal as per the provisions of the Gujarat 

Public Works Contract Dispute Arbitration Tribunal Act, 1992. 

18. The tender will be issued to those experienced contractor only who have in past carried out such work 

successfully in GSECL/GETCO or other govt. organization having sufficient experience will only 

considered. 

19. “OH & S Management System Requirement 

It is to be noted that GSECL, Ukai TPS/HPS is establishing and implementing Occupational Health & 

Safety Management System complying with OHSAS 18001 : 2007. 

You as a part of the GSECL Ukai team and as defined by the scope of mentioned standard, all contractors 

are required to comply with and participate to prevent the Occupational Health & Safety hazards and risks 

including observation of safety rules. Further you are also to comply with all applicable legal requirements 

while executing the work, in case the job is assigned to you.” 

20. STATUTORY VARIATION: 

Statutory variation on Excise Duty, Sales Tax and Service Tax including imposition of any new duty and 

tax related to excise and sales tax including VAT and Service 

Tax shall be admitted provided they take place during the original contractual completion period. 

Purchaser will not be liable to pay any upward revision of Excise Duty, Sales Tax, Service Tax and any 

allied taxes and duties, if they take place after the contractual completion period, even if the delayed 

materials are accepted by the Purchaser. However, if any decrease takes place after the contractual delivery 

date, the advantage will have to be passed on to the Purchaser. 

No statutory variation shall be payable by the Purchaser on the input items i.e. raw materials. 

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21. CONTRACT AGREEMENT: 

Successful bidder has to enter into a contract agreement on a stamp paper of Rs. 100/- as per standard 

Proforma of GSECL attached. The cost of the stamp paper and agreement shall be borne by the successful 

tenderer. The agreement shall be signed by authorized person of company with the common seal of 

company of successful tenderer. 

22. FORCE MAJEURE CLAUSE: 

“If, at any time during the continuance of this contact, the performance in whole or in part by either party 

of any obligation under this contract shall be prevented or delayed by reason of any war, hostility, act of the 

public enemy, civil commotion, sabotage fires, floods, explosion, epidemics, quarantine restrictions, strikes 

lockouts or acts of God (hereinafter referred to as event)”, then provided notice of the happening of any 

such event is given by either party to the other within twenty one days from the date of occurrence there of 

neither party shall by reason of such event be entitled to terminate this contact nor shall either party shall 

have any claim for damages against the other in respect of such non-performance of delay in performance, 

and services under the contract shall be resumed as soon as practicable after such event has come to end or 

ceased to exist, and the decision of the Chief Engineer(Gen),GSECL, Corporate office, Race Course 

Vadodara as to whether the services have been so resumed or not shall be final and conclusive. 

Provided further that if the performance in whole or part of any obligation under this contract is prevented 

or delayed by reasons of any such event for a period exceeding 60 days, either party may at its option 

terminate the contract provided also that if the contract is terminated under this clause, the GSECL shall be 

at liberty to take over from the contractor at a price to be fixed by the Chief Engineer (GEN), GSECL, 

Corporate office, Race Course ,Vadodara which shall be final. 

23. The invoice shall be raised to Chief Engineer (Gen.),GSECL, T.P.S. Ukai in triplicate for which the 

invoices proforma shall be provided by GSECL. 

24. ARBITRATION CLAUSE is modified as per Indian Arbitration Act-1996 as under between the parties : 

1. All disputes which can not be settled amicably by mutual negotiations shall be referred for arbitration in 

accordance with. The Indian Arbitration and Conciliation Act-1996 or any statutory modification or 

enactment thereof for the time being in force. 

2. The supplier and the owner will continue to perform their respective obligations under the contract during 

the Arbitration proceedings unless such performance itself relates to the dispute referred to Arbitration 

pursuant to this sub-clause. 

3. The Arbitrator Panel shall consist of three (3) arbitrators. One to be appointed by Owner and Supplier 

respectively and a third one to be appointed by the two arbitrators so appointed by the owner and the 

Supplier in accordance with the provisions of the Indian Arbitration and Conciliation Act-1996. If either 

of the parties fails to appoint its arbitrator within sixty (60 days) after receipt of a notice from the other 

party invoking the Arbitration Clause, the President of the ICC shall have the power at the request of 

either of the parties to appoint such arbitrator. The third arbitrator shall be named by the President of ICC 

in case the first two arbitrators appointed by the parties fail to appoint a third arbitrator. 

10

Any such appointment of an arbitrator by ICC in case of failure to appoint arbitrator by either and/or the 

third arbitrator by the first two arbitrators shall be in accordance with ICC. Appointing Authority Rules- 

2003. Related cost of such appointment shall be borne by the defaulting party for the appointment of its 

arbitrator. As regards to cost of the appointment of third arbitrator, the costs shall be shared equally. The 

arbitration shall be held in Vadodara and the Courts in Vadodara shall have jurisdiction on any matter 

connected with any arbitration under this clause. 

4. The clause 18.3 shall remain in full force and effect notwithstanding any lawful, termination of the 

contract, where either arbitration has already commenced or the liabilities between the owner and the 

supplier have not been fully determined. 

5. Cost of arbitration: The costs of any arbitration shall be borne equally by the parties and each shall bear 

its own expenses in prosecuting or defending a claim. Provided that if the panel determines that the 

prosecution or defence of a claim by a party was frivolous, substantially without merit or not presented in 

good faith, the panel shall assess the costs of arbitrating such claim against such party and may in its 

discretion and as deems equitable require such party to reimburse the other party for all or any portion of 

such other party’s expenses (including reasonable attorneys fees and costs) in prosecuting or defending 

such claim. 

25. JURISDICTION: 

All questions, disputes or differences arising out of or in connection with the tender/contract if concluded 

shall be subject to the exclusive jurisdiction of the court under whose jurisdiction the place from which the 

tender/ acceptance of tender is issued is situated i.e. Ukai. 


Date: 



11

SECTION : I 

TECHNICAL SPECIFICATION 

CONTENTS 

Sr. 

DESCRIPTION 

PAGE NO. 

No. 

1.00.00 INTENT OF SPECIFICATION 13 

2.00.00 SCOPE OF SUPPLY,WORKS & SERVICE 14-25 

3.00.00 EXPERIENCE/QUALIFYING CRITERIA 26 

4.00.00 SCHEDULE OF REQUIREMENT 27 

5.00.00 STANDARDS 27 

6.00.00 GENERAL TECHNICAL REQUIREMENTS. 27 

7.00.00 TESTS 28 

8.00.00 INSPECTION DURING MANUFACTURING. 28 

9.00.00 QUALITY ASSURANCE PLAN 28 

10.00.00 GUARANTEE AND WARRANTY 29 

11.00.00 DEVIATIONS 29 

12.00.00 DOCUMENT SUBMISSION 30-31 

13.00.00 DRAWINGS/DATA/DOCUMENTS TO BE SUBMITTED 32 

BY SUCCESSFUL BIDDER 

14.00.00 PACKING AND TRANSPORTATION 32 

15.00.00 TRAINING 33 

16.00.00 SUPERVISORY INSTALLATION & COMMISSIONING 33 

17.00.00 SCHEDULES 34 

18.00.00 GUARANTEE FOR MAINTENANCE SPARES AND 

34 

SERVICES 

19.00.00 GENERAL TERMS & CONDITION 34 

12

SECTION : I 

1.00.00: INTENT OF SPECIFICATION 

1.01.00: This specification is intended to cover design, engineering, manufacture, assembly, 

inspection and testing at manufacturer's works, packing & forwarding, supply, 

delivery at Power House site, installation and commissioning of Items No.1 to 

4 of SCOPE OF SUPPLY (Clause No.2.01.00) at GSECL Ukai Mini Hydro Power 

Station.. 

1.02.00: All Annexure appended to this specification shall form part of this 

specification and supplement the requirement specified herein. The 

specification shall be read and construed in conjunction with the drawings and 

annexure to determine the scope of works. 

1.03.00: It is also intended to include complete operation check, tests to confirm suitability of 

new Micro processor based electronic digital governor system & other supplied items 

both technically as well as dimensionally. 

1.04.00: The bidder shall visit the site and get him acquainted with the actual 

requirements of tender prior to quoting rates. No claims for inadequate description of 

the scope shall be entertained later on. 

1.05.00: It is not the intend to completely specify all details of design and 

construction herein. Nevertheless, the equipment and installation shall conform to 

high standards of engineering design and workmanship in all respects and shall be 

capable of performing continuous operation in a manner acceptable to the 

Purchaser. Reliability, availability and maintainability are of the utmost 

importance to the Purchaser in the design of the equipment described herein. 

13

2.00.00: SCOPE 

2.01.00: SCOPE OF SUPPLY 

Sr. No. Description Of Material Quantity 

1 GOVERNING SYSTEM: 

(i) 

(ii) 

(iii) 

Micro Processor based electronic digital governor consist of 

Power supply card, Analog Input card, CPU card, Auto 

Synchronizing card along with speed sensor, Control panel for 

electronic Governor, Relay and other hardwares. 

a) Analog Input /Output card – 3nos. 

b) Digital Input /Output card – 3nos. 

c) Auto-Synchroniser – 1no. 

d) Power Supply card – 1no. 

Hydraulic pumping unit including 

a) Oil tank – 1 no. 

b) Pump motor – 2 no. 

c) Servo valve – 2 no. 

d) Pilot check valves - 2 nos. 

e) Throttle valves – 2 nos. 

f) Pressure relief valves – 2 nos. 

g) Pressure switches - 3 nos. 

h) Actuator – 1 no. 

i) Isolation valve – 2 nos. 

j) Heat exchanger – 1 no. 

k) Online filterers – 2 nos. 

l) Digital temperature indicators – 1 no. 

m) Hand operated pump – 1 no. 

n) Level switches – 2 nos. 

o) Level gauges – 1 no. 

p) Pressure gauge – 1 no. and necessary piping 

In case above items are required less or more nos. for supplies 

item, unit rates will be operated as per actual execution. 

Hydraulic cylinder for guide vane operating mechanism (2 nos.) 

and separate lube clean make oil purifier (1 no.) along with 

necessary oil piping and their fitting including high pressure hose 

pipes. 

2 TURBINE: 

(i) 

a) Guide vane apparatus assembly. 

1. Dowel Bush – 24 nos. 

2. Sleeves - 24 nos. 

3. Natural rubber cord – 01 nos. 

4. ‘O’ ring – 24 nos. 

5. ‘U’ seal – 48 nos. 

2 Set 

2 Set 

2 Set 

2 Set 

14

) Top Cover assembly. 

1. Gasket – 14 nos. 

2. Rubber disc – 02 nos 

c) Middle bush stud bush–01 nos. 

d) Top bush std. bush – 01 nos. 

3 BRAKE & JACK SYSTEM: 

(i) 

Braking and Jacking system with OPU consisting of 

a) Jack with pads & locking arrangement - 6 nos. 

b) OPU tank – 1 no. 

c) AC motor with pump – 1 no. 

d) DC motor with pump – 1 no. 

e) DC valves – 1 no. 

f) Return line filter – 2 nos. 

g) Shut off valve – 1 no. 

h) Hand operated pump – 1 no. 

2 Set 

i) Pressure relief valve – 1 no. 

j) Pressure gauge – 1 no. 

k) Oil level indicator – 1 no. 

l) High Pressure hoses and control panel with cabling as per 

system requirement. 

In case above items are required less or more nos. for supplies 

item, unit rates will be operated as per actual execution. 

4 CONTROL & INSTRUMENTATION: 

(i) 

Latest upgraded Instrumentation system manufactured after 2010 

comprising of necessary oil flow switches, pressure switches and 

pressure gauge used in cooling system and feedback system 

consists of linear transducer or angle transducer and their 

mountings arrangement. Guide vane limit and position indicators 

2 Set 

at local governor panel as well as at control desk at control room. 

speed indicators at local governor panel as well as at control desk 

at control room etc. 

(ii) 

POWER CABLE: 

a) HT(11KV)XLPE-185mm² Aluminum Armor single core cable 

for Generator to HT panel.(Phase & Neutral side Both) – 170 

meter 

b) Suitable size of armored Aluminum LT power cable for new 

OPU of Governing System – 50 meter 

c) Suitable size armored Aluminum LT power cable for new 

Brake-Jack System AC/DC Motor – 60 meter 

2 Set 

d) Control and instrumentation cables having XLPE insulated and 

PVC sheathed 1.1 KV grade copper conductor with required 

core and sizing alognwith cable trays, termination kits and other 

necessary piping and control panel. 

Payment shall be made as per actual consumption of 

cables in running meter during execution. 

(iii) Providing new Annunciation System as per Annexure A:2 2 Set 

15

Sp. Notes:- 

(01) Party has to submit Minimum required mandatory spares for Micro processor based 

electronic digital governing system mentioning prices along with Techno Commercial 

Bid. 

(02) The successful contractor will have to replace all the materials/ equipments 

invariably as per system requirement in TOTO. Material in excess will have to be 

credited to Ukai TPS Main store. 

2.01.01: FEATURES OF THE PROPOSED GOVERNING SYSTEM 

Offered Digital Governor must be well suitable for Fixed Blade Propeller Type vertical Turbine 

of 2 X 2.5 MW Mini Hydro P.S. Ukai. 

The Digital Governors offered shall be microprocessor based control system. 

Micro Processor based electronic digital governor consist of Power supply card, Analog 

Input card, CPU card, Auto Synchronizing card along with speed sensor, Control panel for 

electronic Governor, Relay and other hardwares. 

Hydraulic pumping unit including oil tank, pump motor, servo valve, pilot check valve, 

throttle valve, pressure relief valve, pressure switch, actuator, isolation valve, heat 

exchanger, online filter, digital temperature indicator, hand operated pump, level switch, 

level gauge, pressure gauge and necessary piping along with stand by pump, motor etc. 

The electronic hardware of the governor shall be of modular design, facilitating easy 

and quick fault detection and rectification. It shall be possible to diagnose each module 

through application software. 

The speed governing shall be performed by combination of the proportional, integral 

and derivative actions and by non-linear characteristics to achieve excellent control. 

The proposed governor is designed to be substantially immune to noise, transients and 

stray magnetic fields as per IEC. 

The turbine governor shall be able to: 

Start-up the turbine by a Single push button command from the control panel or remotely 

from the remote control desk located in the Power House Control room. 

Connect to the Unit synchronization control system. 

Put the Unit into power-stabilization operation when transmitting to the Grid. 

The Governor shall automatically stop the Unit under any mode, if required. 

The Governor shall automatically stop the Unit under emergency or in case 

of stop signal from Unit protection equipment, or in case of manual pressing of 

buttons. 

16

Stable control of the units under no – load and load conditions. 

Programmable in the field with Flash and EEPROM memory for data retention. 

Suitable for Isolated and Grid operation. 

Suitable for black start operation of Turbine Generator set. 

High speed digital filtering on all Analog input channels for noise immunity. 

Extensive safety interlocks for critical control signals. 

Built in test facility to test all input and output signals. 

Front panel indication for all incoming signals, outgoing signals, alarm conditions and 

processor status. 

Provision for local and remote operation 

Compatible for industry standard SCADA systems. 

Governor shall be operated on auto and manual mode. In case of failure of auto mode governor shall 

be automatically changed over to manual mode. Logic for load control shall be provided for bumpless 

transfer. 

17

Details of Existing Generator, Turbine & Governor 

GENERATOR:- 

Type : TUG 280-16-W41 

Construction : Vertical 

No. of Phases : 3 (Three) 

No. of Poles : 16 (Sixteen) 

Rated Output in KW/KVA : 2800/3100 

Rated Power Factor : 0.9 Lagging 

Rated Current : 164 Amps 

Rated Frequency : 50 Hz 

Rated Speed : 375 RPM 

Ambient Temperature : 40 º C 

Ventilation : Self Ventilated, Fan Cooled 

Connection : Star (6 Terminals brought out) 

Rating : Continuous 

Class of Insulation : B 

Drive : Water Turbine 

Direction of Rotation : Anti-Clockwise looking from driving end. 

Moment of Inertia (GD 2) : 33 Ton-M 2 

Weight of Rotor (approx.) : 22 Tons 

Standard : IS 4722 

Excitation : Static Electronic Excitation Unit (SEU) 

(Voltage:110 V DC, Current:175 A DC) 

Cooling Type : CACW 

Cooling Water Inlet Pressure : 2.25 Kg/Cm 2 

Cooling Water Inlet Temperature : 35 º C 

Cooling Water Quantity : 325 LPM 

No. of Radiator : 5 X 45 Kw 

Anti-Condensation Heaters : Type: Resistance, Qty.: 6 No., 

Voltage: 240 V Single phase, 250 W 

Temp. Detector in Stator winding : Type: Platinum Pt-100 RTDs, 

Qty.: 6 No. (Two per phase) 

Location: In the slot 

Brush Holder : Type: 2040 GDD20, Qty.:4 No., 

Spring Pressure: 180 gm/cm 2 

Brushes : Grade: M15E, Qty.: 8 No. 

Size: 20 X 40 X 50 mm, Qty 

Static Electronic Excitation System (SEU) : Regulation ± 1.0%, Response: less than 

second 

Voltage adjustment range: ± 10 %, 

TURBINE:- 

Design Head : 18.3 Mtrs. 

Turbine Output at Design Head : 2760 KW 

Max. Net Head : 23.78 Mtrs. 

Turbine Output at Max. Net Head : 3128 KW 

Min. Net Head : 7.6 Mtrs. 

Turbine Output at Min. Net Head : 900 KW 

18

Capacity : 2600 KW 

Type of Turbine : Vertical shaft propeller turbine 

Nos. of Runner Blades : Six 

Runner size : 1600 MM 

Nos. of Guide Vanes : 24 

Discharge : 17.0 M 3 

Rated Speed : 375 RPM 

Runway Speed : 950 RPM 

Max. & Min Temperature : 42 º C & 20 º C respectively 

Humidity Range : 30 % to 96 % 

Speed rise in case of full load rejection : 40 % 

Maximum gross head inclusive of water : 35 Mtrs. 

hammer 

Guide vane closing/opening time : 3.5 Sec 

Pressure rise at min. head in case of full : 52 % 

load rejection 

Guide vane closing/opening time : 4.52 Sec 

Turbine Shaft Diameter : 300 MM 

Runner Hub Spherical Diameter : 720 MM 

Runner Hub Cylindrical Diameter at Top : 640 MM 

Runner Hub Cylindrical Diameter at Bottom : 600 MM 

Runner side flange diameter : 640 MM 

Neck diameter at Bearing : 450 MM 

Shaft Overall length : 2448 MM 

SERVOMOTOR 

Capacity : 3000 Kg.Mt. 

Nos. : Two (LHS & RHS) 

Cylinder Bore : 180 MM 

Stroke : 340 MM 

Operating Pressure : 25 Kg/Cm 2 

GOVERNOR:- 

Type : Hydro Mechanical Cabinet actuator 

Make : WOODWARD, USA 

Sensitivity of Governor : 0.01 % 

Speed Droop adjustment : 0.5 % 

Speed Level setting : 85 % to 105 % 

Range of adjustment of gate closing : 2 to 6 sec approx. 

Range of adjustment of gate opening : 2 to 6 sec approx 

Type of Motor for speed responsing : Synchronous, 3 phase 

Speed : 375 RPM 

Frequency : 12 cps 

Voltage : 60 Volts 

Input : From PMG 

Quantity of Oil required in Governing System : 2300 Ltrs. Approx. 

19

PMG (Permanent Magnet Generator): - 

Type : Synchronous (WOODWARD) 


Frequency : 12 cps 

Voltage : 60 Volts 

Output : 7 HP 

Drive : Directly from Generator shaft 

OIL PUMPING UNIT (OPU):- 

Pump type : Screw pump 

Qty. : Two (Main/Stand by) 

Mounting : Horizontal 

Working Pressure : 25 Kg/Cm 2 


Capacity : 210 LPM 

Tank Capacity : 2000 Ltrs. 

Electric Motor Rating : 15 KW, 2920 RPM, 415 V, 50 Hz, 

3 Phase with TEFC foot mounting 

Accumulator charging valves : Qty.2 Nos. & setting of 25 Kg/Cm 2 

Pressure Switch : Qty.3 Nos. 

Pressure Switch Setting : PS 1 – 25 & 22 Kg/Cm 2 

PS 2 – 25 & 20 Kg/Cm 2 

PS 3 – 27 & 17 Kg/Cm 2 

PRESSURE VESSEL/OIL PRESSURE ACCUMULATOR:- 

Vessel Capacity : 1.6 M 3 

Oil Volume : 594 Ltrs. Approx 

Compressed Air Volume (at 25 Kg/Cm 2 ) : Rest 

Inside Diameter : 964 MM 

Outside Diameter : 1000 MM 

Overall height : 2800 MM 

Note: 

Miscellaneous materials required for successful commissioning of Microprocessor 

based electronic digital governor system for both the units is to be supplied by the 

party free of cost. 

The offered equipment shall be complete with all components necessary for their effective 

trouble free operation. Such components shall be deemed to whether those are specifically 

brought out in this specification and/or the commercial order or not. 

20

2.02.00: SCOPE OF WORKS 

(Detail Scope of work for complete overhauling of 2 X 2.5 MW Mini Hydro P.S. Units.) 

2.02.01: Qualified, experienced and efficient personnel shall supervise the various activities such 

as complete capital overhauling and replacement of microprocessor based electronic 

governing system for 2 X 2.5 MW TG sets and necessary spares throughout the 

completion of work. 

2.02.02: The work supervisor must be experienced engineer who has minimum work experience of 

5 years of similar overhauling work of Hydro T-G set overhauling. The party has to 

provide full bio data of his entire work force with relevant work experience details along 

with technical bid 

2.02.03: The party has to take proper care for complete capital overhauling, replacement of digital 

governor, necessary spares, testing of said activity and also safety of working personnel. 

No compensation will be granted from Corporation in case of injury, loss of working 

personnel of contractor and theft of materials. 

2.02.04: The Party should complete the work of capital overhauling and replacement of 

microprocessor based electronic Governing system during its shutdown period only (i.e. 

45 days) for each unit one by one. The availability of shut down will be intimated to the 

party well in advance. The party should start the work from the first day of the shutdown. 

All require arrangement of tools/tackles and men-material shall be made ready before 

shutdown. 

2.02.05: All equipment and materials shall be new. The makes of all bought out equipment, shall be 

subject to approval of the Owner after award of Contract. GSECL has approved vendor list, 

which should be followed for different supplies for the subject tender. If the Contractor 

supplies the material as per GSECL’s approved vendor list it will be acceptable. However, 

for other make, specific approval of GSECL will be required.” 

2.02.06: Brief Description of works to be carried out by Bidder/Contractor during the Capital 

Overhauling of 2 X 2.5 MW Mini Hydro Hydel Plant, Ukai. 

2.02.06-(a) GENERATOR: 

(1) Dismantling and lifting of Top bracket. 

(2) Measurement of air gaps between rotor pole and stator coils. Taking rotor form/stator form 

readings by rotating rotor with help of E.O.T crane. Dismantling rotor, lifting & shifting it to 

service bay. Correction of rotor form/stator form by rim grinding of rotor to allowable limits. 

Dismantling of required numbers of poles from rotor rim for rim grinding. If required, 

21

shifting of stator to adjust concentricity of rotor and stator if required.. Lifting and shifting of 

Generator Rotor. 

(3) Checking of core by knife test & repairing by applying of LOCTITE 290 if required. 

(4) Tightening of all core bolts to the specified torque value. 

(5) Inspection of Stator and Rotor winding, cleaning by Mineral turpentine Oil (MTO) / other 

allowable cleaning agent; and wedges tightening, coils binding, Applying Insulating paints 

at entire winding. 

(6) Inspection of rotor poles, cleaning by Mineral turpentine Oil (MTO) / other allowable 

cleaning agent. 

(7) Checking of RTD’s for healthiness & replace if required by party on chargeable basis 

(8) Dry stator with lamps, Varnishing of Stator winding 

(9) Rotor IR value measurement 

(10) Inspection of existing thrust & guide bearing pads of Generator. If required, removal of 

existing bearing pads and replacement with new one by proper blue matching. Spare set of 

bearing pads will be provided by GSECL. 

(11) Removal carbon brushes and replaced by new ones of proper carbon grade. Brushes are to be 

arranged by the party at free of cost. 

(12) Replacement of Insulation under retaining ring with new class “B” Insulation. 

(13) Removal of existing Braking and Jacking system of the unit & Providing, Erection& 

commissioning of new Braking & Jacking system. 

(14) Overhauling of LT breakers (total 6 nos.) for overhauling of breakers, all required spares 

are to be arranged by the party free of cost. All LT Breakers are in service conditions, 

make: M/s Jyoti Ltd., Type: Air Circuit Breaker, 400 Ampere. 

(15) Removal of all Air coolers of the generator, dismantling, cleaning by pressurize air-water jet, 

replacement of gaskets & reassembly. 

(16) Checking Pole key tightness, rim bolt tightness. 

(17) Leveling of rotor and alignment with turbine. 

(18) Centering of Unit with respect to turbine guide bearing and resetting of generator guide 

bearing clearances. 

2.02.06-(b) TURBINE: 

Governing System: 

(1) Erection & commissioning of new Micro Processor based electronic governing system of 

latest art of design. The new governing system must be suitable to existing T-G set. All 

required operating parameters must be incorporated. 

(2) The replacement of existing governing system by new governing system may require to 

replacement of other associated system. Party has to consider all other required associated 

changes like OPU system, guide vane servomotors etc. However all sincere efforts have to 

make so that minimum required changes have to be made and techno-economical system can 

be adopted. 

22

Underwater parts of Turbine: 

(1) Guide Vanes: 

Measurement of clearance between guide vanes before / after overhauling. Complete 

overhauling of all 24 nos. of guide vanes including weld repair if required, replacement of 

dowels, bush, sleeve, rubber seals (‘O’ ring, ‘U’ seals) gaskets etc of guide vane / guide vane 

links. Re-setting of guide vane clearance. 

(2) Runner chamber/ blade/ hub: 

Runner chamber/blade/hub: Complete inspection, cleaning, removal of debris, corroded/eroded 

parts are to be repaired/rectified. Repairing to be done by welding with low hydrogen welding 

rods on cavitations / pitted portion. Painting to be done with appropriate paint. 

(3) Draft tube / penstock: 

Inspection of Draft tube & Pen stock & its cleaning, hammer testing. Painting with appropriate 

paint. 

(4) Turbine Guide Bearing: 

Measurement of TGB clearances, complete cleaning of bearing, Replacement of oil and 

resetting of bearing clearance if required. 

2.02.06-(c) Control & Instrumentation (C & I): 

(1) Inspection, Checking, Testing, Calibration of Temp. Indicators, Pressure Gauges. Defective 

gauges/indicators are to be replaced. 

(2) Removal & Replacement of instrumentation system comprising of necessary oil flow switches, 

pressure switches and pressure gauge used in cooling system and feedback system consists of 

various transducer required for governing system. 

(3) Laying of power, control, and instrumentation cables with cable trays required to interconnect 

equipments supplied by the party and other cables felts necessary to replace for safe and 

smooth operation of 2 X 2.5 MW Mini Hydro Power Station at Ukai 

(4) Removal of existing Guide vane limit, Position indicator, speed indicator, temperature 

scanners, RTD sensors, transducers etc and erection, commissioning of new Instrumentation 

system. 

(5) Removals of existing annunciation system along with faulty transducers/measuring 

instruments and erection & commissioning of latest annunciation system. 

(6) Detail of instrumentation to be replaced as shown in Annexure : ‘A1’ & ‘A2’ 

23

2.02.06- (d) Balance of Plant (BOP): 

(1) Complete overhauling of all valves, duplex strainers of cooling water system. 

(2) Complete overhauling of 50 KW Hydel house set including its governor. 

At present, guide vanes are not opening fully and governor is not functioning properly in 

manual mode. Auto mode of governor is out of service. Party has to carry out complete 

overhauling of house set and to make it fully operative with governor in auto mode. All 

meters i.e. Voltmeter, Ampere meter, Speed meter of house set are to be replaced. All 

required spares & meters are to be arranged by party on chargeable basis. 

(3) Filtration of existing bearing oil & governing system oil is to be carried out. Oil filter machine 

is to be arranged by party. 

(4) Painting of T-G set and its auxiliaries: 

Cleaning of rusted portion, apply one coat of anti- corrosive red oxide and painting of all metal 

structures, electrical panels- junction boxes, valves, tanks, pipelines, under water parts like 

draft tube, runner chamber, runner hub, guide vanes, penstock and 50 KW House Set is to be 

carried out as per shades and procedure of IS colour code 

The bidder shall visit the Ukai Mini Hydro Power Station and interact with the concerned 

engineers of GSECL to estimate / assess the quantum of work. 

Note: If any equipment or component of 2 X 2.5 MW Mini Hydro P.S. is damaged 

during work execution, it shall be replaced free of cost by party/contractor. 

2.03.00: SCOPE OF SERVICE 

The bidder shall provide the following services to install, commission of 

Microprocessor based electronic digital governor system covered under this bid. 

2.03.01: Shifting of supplied Microprocessor based electronic digital governor system from 

main store or site store to the work site at Ukai Mini Hydro Power station. 

2.03.02: Removing of existing Hydro Mechanical Cubicle Governors, its fitting arrangement 

and wiring and crediting to main store of the Ukai Hydro/Thermal Power Station 

2.03.03: Cutting / fabrication work, supply of plate /Channel and other items for fixing or 

installing new Microprocessor based electronic digital governor system, supply wires, 

making termination, blanking the open space by plates, fixing of fitting arrangement 

for easy operation etc. 

24

2.03.04: Any other consumable items like lugs, connectors, screws, nut bolts, plate, channel 

,wires , fuses , ferrules , sleeves etc. required for retrofitting is in Bidder’s scope at 

free of cost. 

2.03.05: Testing and commissioning of Microprocessor based electronic digital governor 

system with protection relays and external interlocks- permissive for all 

functions/logics, parameter setting, operation, interlocks, indications, annunciations 

etc. and furnishing of test certificates 

2.03.06: The Digital Governor panels have to be fully tested commissioned before putting into 

service. 

2.03.07: Any defects arise in Microprocessor based electronic digital governor system or its 

operation found defective during testing at site shall be replaced free of cost, which 

include transportation also. 

2.03.08: GSECL will provide following facilities to the successful bidder at the time of work 

execution 

a) Providing required quantity of new turbine oil. 

b) Providing empty barrels/tank for draining oil. 

c) Providing required power supply for operating pumps, filter 

machine, blowers, drilling, welding, cutting, lighting etc. 

d) Providing guest house facility for technicians, supervisors at a 

time on chargeable basis if available. 

e) E.O.T. crane facility with operator. 

f) Service air for cleaning purpose. 

g) Work shop facility for minor job work as per prevailing 

availability. 

The work should be executed as per the instruction of Engineer In-charge of the project and 

his decision will be final for any matter. 

25

3.00.00: EXPERIENCE/QUALIFYING CRITERIA 

3.01.00: The bidder must be OEM of Mini hydro/Hydro generating Units. They shall have 

designed and manufactured generator, turbine, Digital (Micro processor) governor etc. 

and Erected and Successfully Commissioned /up-gradation (R&M) Mini hydro/Hydro 

generating Units. 

3.01.01: Bidders not meeting the requirements as above but authorized by OEM Of Mini 

Hydro/Hydro Generating Units and having vide experience of Erection and 

commissioning of Mini Hydro/Hydro Power Station. Having qualifying requirement as 

per 3.01.00 above can also participate, provided they have valid ongoing collaboration 

with manufacturer. In such an event the bidder shall furnish, along with his bid, 

documentary evidence for the same and an undertaking from the bidder and 

collaborator accepting joint and several liabilities of all the obligations under the 

contract. 

3.01.02: The bidder should have executed such type of Capital overhauling work/up-gradation 

(R&M) of mini hydro generating units/ Hydro generating units in past and bidder have 

to submit details work order copy along with technical bid. 

3.02.00: The bidder should clearly indicate the quantity and single value contract executed 

during last three (3) years for the offered governing system. Bidder should have 

executed one single contract for Amount of Rs. One Crore for supply Erection 

commissioning/ up-gradation (R & M) Mini hydro (Including Digital governor) during 

last three years for the quantity equivalent to bid. 

3.03.00: The Bidder should satisfy the financial eligibility criteria relating to Turnover, 

Profitability and Net Working Capital. The bidder should submit last 3 years audited 

financial report of the company. Minimum average Turnover of Rs. 1 Crore in 

previous three years and the financial statement should have been audited for the 

previous three financial years i.e. year 2008-09, 2009-10 and 2010-11. 

3.04.00: Solvency Certificate: Latest solvency certificate should be submitted from the 

Authorized bank for minimum 40.0 lacs amount at the time of technical bid opening. 

26

4.00.00: SCHEDULE OF REQUIREMENT 

4.01.00: The requirement of Micro Processor based electronic digital governing system, Brake 

& Jack assembly, Instrumentation/Annunciation system & Power Cables has to be 

supplied against the specification given in SCOPE OF SUPPLY (Clause No.2.01.00) 

4.02.00: Delivery instructions shall be issued to the successful bidder after placement of orders 

and after inspection and testing of Micro Processor based electronic Digital Governor 

at manufacturer’s works. 

5.00.00: STANDARD 

5.01.00: The Electronic Governor complies with IEC – 60308 standards. 

5.02.00: The equipment shall also comply with the latest revision of Indian Electricity Act and 

Indian Electricity Rules and any other applicable statutory provisions, rules and 

regulations applicable in the locations where these are to be installed. 

6.00.00: GENERAL TECHNICAL REQUIREMENTS 

6.01.00: Labels 

6.01.01: All Supplied items to be provided with labels. The labels shall be mounted properly 

showing name of auxiliary, rating and compartment no. of the panel. 

6.01.02 Labels shall be made of Aluminum anodized plate P.V. Castings or permanent type. 

Labels shall have white letters on black background. All equipment / accessories shall 

be given standard abbreviation numbers with name of device, corresponding to the 

ones shown in the panel internal wiring and circuit breaker manual. 

6.02.00 Internal Wiring 

6.02.01: All wiring shall be carried out with 1100V grade single core multi strand flexible 

copper conductor wires with HRPVC insulation and shall be flame retardant, vermin 

and rodent proof. The current carrying capacity of wire shall be adequate for the 

duty assigned to it considering short circuit condition and shall have sufficient 

flexibility to facilitate proper termination at any location. Colour coded wires (red, 

yellow, blue, black) shall be used for CT, The copper conductor used for internal 

wiring be one 2.5 Sq mm per lead. 

6.02.02: The bidder shall be responsible for the completeness and correctness of the internal 

wiring and for the proper functioning of the connected equipment. 

27

6.03.00: Mounting. 

6.03.01: The Micro Processor based electronic digital governor system shall be mounted such 

that removal and replacement can be accomplished individually without interruption of 

service to adjacent equipment conforming all safety interlocks. 

6.04.00: Micro Processor Based Electronic Digital Governor 

6.04.01: The general requirements for the Micro Processor based electronic digital governor 

system are described here under however; Governor should be designed, built and 

tested in compliance with relevant standards and in general comply with the 

technical specifications mentioned in scope of supply clause no.2.01.01 

Bidder shall have to submit Guaranteed Technical Parameters for which they 

have offered Digital Governor 

7.00.00: TESTS 

7.01.00: The New governor panel shall be tested at the place of manufacturer in presence of 

Purchaser’s representative without any extra cost. 

7.02.00: Immediately after finalization of programme of testing of panel the supplier shall give 

two weeks advance intimation to the purchaser to enable him to depute his 

representative for witnessing the tests. 

8.00.00: INSPECTION DURING MANUFACTURING 

8.01.00: The inspection may be carried out by the purchaser at any stage of manufacture. The 

successful bidder shall grant free access to the purchaser’s representative at a 

reasonable time when the work is in progress. Inspection and acceptance of any 

equipment under this specification by the purchaser shall not relieve the supplier of his 

obligation of furnishing equipment in accordance with the specifications and shall not 

prevent subsequent rejection if the equipment is found to be defective. 

8.02.00: The supplier shall keep the purchaser informed well in advance, about the 

manufacturing programme so that the arrangement can be made for inspection. 

9.00.00 QUALITY ASSURANCE PLAN 

9.01.00: The bidder shall invariably furnish along with his offer the quality assurance plan 

adopted by him/his sub-supplies in the process of manufacturing all major 

equipment/component. 

9.02.00: Precaution taken for ensuring usage of quality raw materials and sub-components shall 

be stated in the quality assurance plan. 

28

9.03.00: The bidder should specifically express their consent to accept additions, revisions to 

their quality assurance plan to meet the purchaser’s requirements if needed. The final 

quality assurance plan to be adopted, with mutual consent, shall be decided after 

discussion with successful bidder. 

10.00.00: GUARANTEE AND WARRANTY: 

10.01.00: All equipment supplied against this specification shall be guaranteed for a period of 18 

months from the date of receipt at the destination store center OR 12 months from the 

date of commissioning which ever is earlier, however any engineering error, omission, 

wrong provision, equipment failure etc., if found during actual commissioning as 

well as during performance guarantee period of the equipment shall be attended 

by the supplier/contractor free of cost. 

10.02.00: The material supplied shall be manufactured not before the year 2010 and of high 

quality and free from defects in design, material and workmanship, complete in all 

respects confirming to latest revision of relevant Indian Standards or equivalent 

International standards. However, other terms and conditions of GT & CAP as regards 

to Guarantee and Warranty shall be applicable. 

10.03.00: The party has to give performance guarantee for the trouble free operation of the 2 X 

2.5 MW TG sets for the period of eighteen months after commissioning (i.e. M/c taken 

on bar successfully on full load) & testing of supplied items & work attended . 

11.00.00: DEVIATIONS 

All the Technical & Commercial Deviations from the Specifications should be 

mentioned in Schedule-F4. Deviations mentioned elsewhere shall not be considered. 

Any deviation claimed by the bidder shall be considered to have no effect unless 

otherwise it is specifically discussed and agreed upon in writing by the owner during 

the process of Tender Finalization. 

29

12.00.00: DOCUMENT SUBMISSION 

12.01.00: All drawings/documents / Test Reports submitted by supplier shall be having 

sufficient detail to indicate the type, size, arrangement, weight (as applicable),the 

external connections, fixing arrangements required, the dimensions required for 

installation and interconnections with other equipment and materials, clearances 

and spaces required between various portions of equipment and any other 

information specifically requested. 

12.02.00: Drawings / Documents / Test Reports submitted shall be signed by responsible 

representatives of the Bidder and all drawings shall be of A-3 size. (297mmX420 

mm ) 

All dimensions on drawings shall be in Metric Units, unless otherwise specified. The 

details in the drawings shall be in English language only. 

12.03.00: In addition to the information provided on drawings, each drawing shall carry a 

revision number, date of revision and brief details of revisions carried out. Wherever 

any revision is carried out, correspondingly revision number must be updated. All 

revisions carried out shall be highlighted on the drawing and a separate sheet 

furnished stating the reasons for such revision. A note stating drawing is generally 

revised is not acceptable. 

12.04.00: Drawings submitted by the Bidder for approval will be checked/ reviewed by the 

Purchaser’ and comments, if any, on the same will be conveyed to the Bidder. It is 

the responsibility of the Bidder to incorporate correctly all the comments conveyed 

by the Purchaser on the Bidder’s drawings. The drawings, which are approved with 

comments, are to be resubmitted to the Purchaser for purpose of records. Such 

drawings will not be checked / reviewed by the Purchaser to verify whether all the 

comments have been incorporated by the Bidder. If the Bidder is unable to 

incorporate certain comments in his drawings he shall clearly state in his forwarding 

letter such non-compliance along with valid reasons and justification. 

12.05.00: Any work performed or material ordered by the Bidder prior to receipt of drawings 

stamped ‘Approved with comments as noted’ by the Purchaser shall be at the risk of 

the Bidder. After print of any drawing has been returned ‘Approved’, the Bidder 

may release the parts covered by the drawing, for production / construction. 

12.06.00: Reproducible, where called for in the Drawing Submission Schedule, shall be 

submitted after the approval of drawings. These should be of good quality and 

capable of producing clear and legible prints. 

12.07.00: Upon completion of the installation, the Bidder shall furnish a complete set of 

drawings on reproducible tracing film on which the Bidder shall make in a neat and 

accurate manner, a complete record of all changes and revisions to the original 

design, as installed in the completed work. These drawings shall be submitted to the 

Purchaser. 

30

12.08.00: Drawings prepared by the Bidder and approved by the Purchaser shall be considered 

as a part of the Contract Specification. However, examination and approval of the 

drawings by the Purchaser shall not relieve the Bidder of his responsibility for 

engineering, design, workmanship, materials and construction under the Contract. 

12.09.00: If, at any time before the completion of the work, changes are made necessitating 

revision of approved drawings, the Bidder shall make such revisions and proceed in 

the same routine as for the original approval. 

12.10.00: The drawing and documents which are not subject to approval shall be stamped 

“FOR INFORMATION”. However, the Purchaser shall reserve the right to 

comment. 

12.11.00: The Bidder shall prepare and submit to the Purchaser, operation and maintenance 

manuals in accordance with the Purchaser’s requirements and in sufficient detail, for 

the Purchaser to get familiarized with the equipment and to enable him to operate, 

maintain, dismantle, reassemble, adjust and repair the equipment in a safe and 

efficient manner. O&M Manual shall contain 

i) Vendor Contact Details 

ii) Storage Instruction 

iii) Erection & Commissioning Instruction 

iv) Operating Procedure /Instruction and Maintenance Schedule 

/Trouble shooting. 

v) List of Bought out component & sub vendor’s addresses 

vi) Technical Data Sheet 

vii) Leaflets of Bought Out component 

vii) Drawings etc. 

viii) Bill of materials. 

12.12.00: A separate section of the manuals shall be devoted to each size/ type of equipment 

and shall contain a detailed description of construction and operation, together with 

all relevant pamphlets, catalogues, drawings and a list of parts with procedure for 

ordering spares. Maintenance instructions shall include checking, testing and 

replacement procedures to be carried out to ensure trouble-free operation. 

12.13.00: All documents including drawings, data sheets, erection and commissioning 

manuals, O & M manuals shall be provided on electronic media viz. CD’s. Each 

electronic media shall be of high quality and suitable for long-term storage. 

The reproduction from media shall be of good quality. 

31

13.00.00: DRAWINGS / DATA / DOCUMENTS TO BE SUBMITTED BY 

SUCCESSFUL BIDDER 

13.01.00: After issue of detailed purchase order, the successful bidder shall submit within six 

weeks, four sets of complete drawings along with detailed bill off material for 

approval. In normal practice, the documents submitted for the approval will be 

commented upon or approved if in order, within 25 days from the date of receipt of the 

same. 

13.02.00: Before dispatch of equipments to consignees, the supplier is required to submit sets of 

following drawings / documents in suitable files. There shall be such four sets per 

equipment and shall be forwarded to (a) Three sets to consignee before dispatch of 

equipment and ( b) One set with equipment 

a) Control schematics and wiring diagrams. 

b) Operation and maintenance manual. 

c) Commissioning manual. 

d) Catalogues for all bought out items. 

The manuals and test reports should be submitted in bound form suitable for long 

storage with the necessary information printed on the cover page as well as back for 

easy traceability. The documents not submitted in the above manner will not be 

accepted. 

All Erection, operation & maintenance manuals & drawings shall be furnished in 

reproducible form (DVDs/CDs) also. 

14.00.00: PACKING AND TRANSPORT 

14.01.00: All equipment/material shall be suitably packed for transport, carriage at site and 

outdoor storage during transit. The Supplier/contractor shall be responsible for any 

damage to the equipment during transit due to improper and inadequate packing. The 

cases containing easily damageable material shall be very carefully packed and marked 

with appropriate caution symbols i.e. `FRAGILE’ `HANDLE WITH CARE’, `USE 

NO HOOK’ etc. The contents of each package shall bear marking that can be readily 

identified from the package list and packing shall provide complete protection from 

moisture, termites and mechanical shocks etc. 

14.02.00: Wherever necessary proper arrangement for attaching slings for lifting shall be 

provided and all packages clearly marked with gross weight, signs showing `UP’ and 

`DOWN’ sides of boxes, contents of each package, order no. and date, name of the 

plant of which the material in the package forms part of and any handling and 

unpacking instructions considered necessary. Any material found short inside the intact 

packing cases shall be supplied by the manufacturer/supplier without any extra cost. 

32

14.03.00: Bidder shall ascertain, prior to shipment, from concerned authorities, the transport 

limitations like weight and maximum allowable package size for transportation. Fragile 

material such as Electronic Items, Instruments and other glass material shall be 

carefully covered with shock absorbing protective materials, such as thermocol, silica 

gel or equivalent moisture absorbent material in small cotton bags shall be placed 

inside the packing wherever necessary. 

14.04.00: Each consignment shall be accompanied by a detailed packing list containing the 

following information. 

a) Purchase order reference. 

b) Name of consignee 

c) Details of consignment 

d) Destination 

e) Total weight of consignment 

f) Handling and unpacking instructions. 

g) Bill of materials indicating contents of each package 

h) Sign showing upper/lower side of the crate. 

15.00.00: TRAINING 

15.01.00: The successful bidder shall be required to provide facility for in-plant training, at no 

extra cost to the purchaser’s four engineers to be nominated by the purchaser for a 

period of seven days at his works, where the equipment offered shall be manufactured. 

The training shall cover familiarization with manufacturing and assembly techniques, 

procedures of installation, testing, commissioning, operation, maintenance and trouble 

shooting. 

16.00.00: SUPERVISORY INSTALLATION & COMMISSIONING 

16.01.00: The bidder shall depute their Engineers, technicians and Labours to the site for 

carrying out the Capital overhauling work, Erection, testing and commissioning of 

supplied items as per clause 2.00.00 

The work supervisor must be experienced engineer who has minimum work 

experience of 5 years of similar overhauling work of Hydro T-G set overhauling. Party 

has to provide full bio data of his entire work force with relevant work experience 

details along with technical bid 

33

17.00.00: SCHEDULES 

The bidder shall fill in the schedules indicated in Section II which form part of the bid 

specification and offer. If the schedules are not submitted duly filled in with the 

offer, the offer is likely to be ignored. 

18.00.00: GUARANTEE FOR MAINTENANCE, SPARES AND SERVICES 

The bidder shall be guaranteed for supplying, maintenance, spares and services as well 

as repairing of offered items of scope of supply (clause no.2.01.00) for a period of the 

life expectancy of 20 years. 

19.00.00: GENERAL TERMS & CONDITION. 

01) Whole work must be carried out with sufficient skilled manpower. Damage if any 

occurs during execution of job to any equipment, recovery shall be made from 

contractor’s bill. 

02) Party will be solely responsible for any fatal/non fatal accident which occurs to their 

person during execution of work. 

03) Payment shall be made for actual quantities of work executed and based on joint 

measurement basis. 

04) If any major / minor site constraints may arise for carrying out work, the same be 

discussed and decided with Engineer-In-charge and his decision shall be final & 

binding to the party. 

05) If the work found not satisfactory or non progressive, the Corporation may take 

action deemed fit to see that work be completed in time at party’s risk and cost. 

06) Contractor should strictly follow instruction of Corporation’s Engineer-in-Charge for 

execution of work. 

07) Any major defect observed during retrofitting work and not covered in scope of work 

will be attended at an extra cost; the rates for the same will be decided jointly. 

08) All materials, tools tackles, man power, transportation etc. required for retrofitting 

work shall be arranged by the party No materials / tool tackles will be provided by 

GSECL 

09) No man power will be provided by GSECL for above said work. 

34

SECTION-II (SCHEDULES) 

CONTENTS 

Schedule 

DESCRIPTION 

Page No. 

No. 

F 1 Schedule of general information and completion 36-38 

period 

F 2 Bidders experience list 39 

F 3 Technical personnel qualification & experience data 40 

F 4 Deviations from the technical & commercial 

41 

specifications 

F 5 List of drawing enclosed with the bid. 42 

F 6A-B-C Schedule of prices 43-47 

F 7 Schedule of tests 48 

F 8 Schedule of erection tools & erection personnel 49 

F 9 Delivery & completion schedule 50 

F10 Performance evaluation test 51 

F11 I n t e g r i t y Pa c t 52 

F12 Certificate-A 53 

35

SCHEDULE – F 1 

SCHEDULE OF GENERAL INFORMATION AND COMPLETION PERIOD 

(To be furnished with Techno-commercial bid) 

Sub: Supply and Replacement of Microprocessor Based Electronic Governing System 

and Capital Overhauling of 2x2.5 MW T-G Sets installed at Mini Hydro (LBCPH) 

Power station at Ukai TPS. 

A.00 General: 

A.01 Name and address of bidder 

(a) E-mail address : 

(b) Fax No. : 

(c) Phone No. : 

(d) Mobile No. : 

A.02 Name and address of the person to : 

Whom all references shall be made 

to expedite technical coordination. 

(a) E-mail address : 

(b) Fax No. : 

(c) Phone No. : 

(d) Mobile No. : 

A.03 Is the firm proprietary : 

Private or Limited company ? 

(a) Name of the partners : 

(b) Name of the authorized signatory : 

A.04 Offer No. and date : 

A.05 Is tender valid for 180 days from the : 

date of opening of Technical bid ? 

A.06 Is the bidder agreeable to undertake : 

this contract, if deviations stipulated 

by him are not acceptable to the 

purchaser ? 

A.07 Has the bidder paid tender fee & EMD: 

as per tender conditions? 

36

A.08 Is the bidder agreeable to furnish : 

the security deposit cum 

performance guarantee as per 

tender requirement ?: 

A.09 (a) Are quoted price firm during : 

execution of the contract ? 

(b) Have prices been quoted firm : 

and FOR site? 

(c) Is price break-up given in price bid: 

as per format of the tender 

A.10 Is the bidder agreeable to the terms of: 

payment specified in tender? 

If not, has bidder indicted deviated 

payment terms in technical bid? 

A.11 (a) Does the bidder agree to the : 

completion period as per the 

tender? 

(b) Are the completion period : 

guaranteed with penalty as 

per tender? 

(c) Are equipments guaranteed as per : 

various guarantee clauses of tender 

documents? 

A.12 (a) Has the bidder brought out : 

all deviations with justifications 

in schedule of deviations ? 

(b) Are all the schedules filled in? : 

A.13 Place of manufacture : 

A.14 Service facilities : 

A.15 Availability of spare parts : 

A.16 Has the bidder submitted all : 

the documents for qualification 

requirement as per tender ? 

37

A.17 Completion period for Delivery and E&C: 

(a) FOR site delivery period from the : 

date of issue of LOI/Order 

(b) Is FOR site delivery period : 

guaranteed with specified 

penalties? 

(c) Period of erection, testing and : 

commissioning of Public Address 

system. 

(d) Is period of erection, testing and : 

commissioning guaranteed with 

specified penalties? 

Name of the firm : ________________ 

Signature of bidder : ________________ 

Name of bidder 

: ________________ 

Seal of Company Designation : ________________ 

Date : _______________ 

38


BIDDERS EXPERIENCE LIST 



and Capital Overhauling of 2X2.5 MW T-G Sets installed at Mini Hydro 

(LBCPH) Power station at Ukai TPS. 

Sr. 

No. 

Name 

of 

Work 

Location/Postal 

address 

Capacity 

in MW 

Scheduled 

completion 

period 

Actual 

Completion 

period & 

Year 

Whether 

performance 

certificate 

attached. 

NOTE: 

1) Tenderer may also furnish the above details for ongoing projects. 

2) Separate details/documents are also to be furnished to establish the Qualification 

Requirements 

SEAL OF THE TENDERER 

SIGNATURE OF TENDERER'S 

AUTHORISED REPRESENTATIVE 

39


TECHNICAL PERSONNEL QUALIFICATION & EXPERIENCE DATA 





Sr. 

No. 

Name of 

Engineer 

& Age 

Qualific 

ation 

Position 

being 

held 

Experience 

in 

years 

Field of 

experience 

Name of 

Past 

Employer 

Other 

assigment 

alloted in sister 

concern if any 




40


DEVIATIONS FROM THE TECHNICAL & COMMERCIAL SPECIFICATIONS 





Sr. No. 

Clause No. of 

Tender 

Specification 

Brief matter of 

the clause 

Scope 

acceptable 

tenderer 

to 

Justification 




41

SCHEDULE – F5 

LIST OF DRAWING ENCLOSED WITH THE BID. 





Sr.No Drawing No. Title of the drawing Remarks, 

if any 




42

SCHEDULE – F6A (SUPPLY) 

SCHEDULE OF PRICES 

Sub: Tender for “Supply and Replacement of Microprocessor Based Electronic Governing System 

and Capital Overhauling of 2X2.5 MW T-G Sets installed at Mini Hydro (LBCPH) Power 

station at Ukai TPS.” 

“Please note that L 1 position(Lowest Bidder position) will be considered on the total amount of 

Supply Schedule(F6A) & Works Schedule(F6B) only.” 

Sr. Description Qty. Estimate Priced offered 

No. 

by Bidder 

1 Governing System:- 

(i) 

(ii) 

(iii) 

Micro Processor based electronic digital governor 

consist of Power supply card, Analog Input card, 

CPU card, Auto Synchronizing card along with 

speed sensor, Control panel for electronic 

Governor, Relay and other hardwares. (as per 

Annexure A:3) 

a) Analog Input /Output card – 3nos. 

b) Digital Input /Output card – 3nos. 

c) Auto-Synchroniser – 1no. 

d) Power Supply card – 1no. 

Hydraulic pumping unit including 

a) Oil tank – 1 no. 

b) Pump motor – 2 no. 

c) Servo valve – 2 no. 

d) Pilot check valves - 2 nos. 

e) Throttle valves – 2 nos. 

f) Pressure relief valves – 2 nos. 

g) Pressure switches - 3 nos. 

h) Actuator – 1 no. 

i) Isolation valve – 2 nos. 

j) Heat exchanger – 1 no. 

k) Online filterers – 2 nos. 

l) Digital temperature indicators – 1 no. 

m) Hand operated pump – 1 no. 

n) Level switches – 2 nos. 

o) Level gauges – 1 no. 

p) Pressure gauge – 1 no. and necessary piping 

In case above items are required less or more 

nos. for supplies item, unit rates will be 

operated as per actual execution. 

Hydraulic cylinder for guide vane operating 

mechanism (2 nos.) and separate lube clean make 

oil purifier (1 no.) along with necessary oil piping 

and their fitting including high pressure hose 

pipes. 

2 Turbine:- 

(i) 

a) Guide vane apparatus assembly. 

1. Dowel Bush – 24 nos. 

2. Sleeves - 24 nos. 

3. Natural rubber cord – 01 nos. 

2 sets 65,00,000.00 

2 sets 53,00,000.00 

2 sets 10,15,000.00 

43

4. ‘O’ ring – 24 nos. 

5. ‘U’ seal – 48 nos. 

b) Top Cover assembly. 

1. Gasket – 14 nos. 

2. Rubber disc – 02 nos 

c) Middle bush stud bush–01 nos. 

d) Top bush std. bush – 01 nos. 

3 Brake & Jack System:- 

(i) 

Braking and Jacking system with OPU consisting 

of 

a) Jack with pads & locking arrangement - 6 nos. 

b) OPU tank – 1 no. 

c) AC motor with pump – 1 no. 

d) DC motor with pump – 1 no. 

e) DC valves – 1 no. 

f) Return line filter – 2 nos. 

g) Shut off valve – 1 no. 

h) Hand operated pump – 1 no. 

i) Pressure relief valve – 1 no. 

j) Pressure gauge – 1 no. 

k) Oil level indicator – 1 no. 

l) High Pressure hoses and control panel with 

cabling as per system requirement. 

In case above items are required less or more 

nos. for supplies item, unit rates will be 

operated as per actual execution. 

4 Control & Instrumentation:- 

(i) 

(ii) 

Latest upgraded Instrumentation system 

comprising of necessary oil flow switches, 

pressure switches and pressure gauge used in 

cooling system and feedback system consists of 

linear transducer or angle transducer and their 

mountings arrangement. Guide vane limit and 

position indicators at local governor panel as well 

as at control desk at control room. speed 

indicators at local governor panel as well as at 

control desk at control room etc. 

POWER CABLE: 

a) HT(11KV)XLPE-185mm² Aluminum Armor 

single core cable for Generator to HT 

panel.(Phase & Neutral side Both) – 170 

meter 

b) Suitable size LT power cable for new OPU of 

Governing System – 50 meter 

c) Suitable size LT power cable for new Brake- 

Jack System AC/DC Motor – 60 meter 

d) Control and instrumentation cables having 

XLPE insulated and PVC sheathed 1.1 KV 

grade copper conductor with required core and 

sizing alognwith cable trays, termination kits 

and other necessary piping and control panel. 

2 sets 13,75,000.00 

2 sets 18,90,000.00 

2 sets 2,20,000.00 

2 sets 20,75,000.00 

44

Payment shall be made as per actual 

consumption of cables in running meter 

during execution. 

Providing new Annunciation System as per 2 sets 

(iii) 

AnnexureA:2 

5 Buyback offer of existing Woodward, USA 

2 sets 

make Hydro-Mechanical governor 

TOTAL for 02 sets of machine 1,83,75,000.00 

Rs. In words: _____________________________________________________________________________________________ 



45

SCHEDULE – F6B (WORKS) 




Sub: Tender for “Supply and Replacement of Microprocessor Based Electronic 

Governing System and Capital Overhauling of 2X2.5 MW T-G Sets installed at 

Mini Hydro (LBCPH) Power station at Ukai TPS.” 

Sr. 

No. 

1 Complete Overhauling of 2 X 2.5 MW Mini Hydro 

Power Station Ukai, Detail inspection of individual 

items including runner chamber welding and winding, 

Replacement of existing governing system with new 

Micro processor based electronic Digital Governor 

system consists of Power supply card, Analog Input 

card, CPU card, Auto Synchronizing card along with 

speed sensor, Control panel for electronic Governor, 

Relay and other hardwares, Hydraulic pumping unit 

including oil tank, pump motor, servo valve, pilot 

check valve, throttle valve, pressure relief valve, 

pressure switch, actuator, isolation valve, heat 

exchanger, digital temperature indicator, hand 

operated pump, level switch, level gauge, pressure 

gauge and necessary piping along with stand by pump, 

motor and online filter & Hydraulic cylinder for guide 

vane operating mechanism and separate oil purifier 

along with necessary oil piping and their fitting 

including high pressure hose pipes, Compete Braking 

& Jacking system, Slip ring, Brush assembly and reerection 

of 2 X 2.5 MW Mini HPS units and 

commissioning with Complete overhauling & 

servicing of 50 KW House Set including its Governor, 

Control Panel, and 6 Nos. Jyoti make Air Circuit LT 

Breakers. 

Description Qty. Estimate Priced offered 

by Bidder 

02 sets 

12,50,000.00 X 2 

= 

25,00,000.00 

TOTAL for 02 sets of machine 25,00,000.00 

Rs. In words: ____________________________________________________________________________ 

Total Estimate of Tender = Schedule F6A (Supply) + Schedule F6B (Works) 

(1,83,75,000.00) + (25,00,000.00) = Rs.2,08,75,000.00 

Offered rate of Bidder for entire tender Above % ______________ 

Below % ______________ 

Net Rs. ______________ 

Rs. in words_______________________________________________________ 



46

SCHEDULE – F6C(MANDATORY SPARES) 




Sub: Tender for “Supply and Replacement of Microprocessor Based Electronic 

Governing System and Capital Overhauling of 2X2.5 MW T-G Sets installed at 

Mini Hydro (LBCPH) Power station at Ukai TPS.” 

Sr. 

No. 

Item 

Description 

Unit 

Unit rate 

Ex- 

Works 

Qty. 

Total Unit 

price with 

all taxes & 

duties 

P& F 

charge 

s 

F & I 

charge 

s 

Unit 

F.O.R. 

(UHPS) 

Site price 

Total 

F.O.R. 

price 




47


SCHEDULE OF TESTS 








48


SCHEDULE OF ERECTION TOOLS & ERECTION PERSONNEL 





Bidder shall furnish under this schedule a detailed list of construction aids, erection tools, 

tackles and equipment as well as the number and category of construction personnel & labour; 

erection & testing personnel they propose to furnish at site for timely execution of all the 

equipments/devices/system covered under the contract. 

Bidder shall indicate the details of fabrication works planned at site. 

Bio data of managerial supervisory and engineering personnel on the firm's permanent role as 

on date of bid shall be furnished. 

Organization chart of erection, testing & commissioning personnel proposed to be deployed to 

site. 

NOTE: The bidder will have to engage men-power team such that in specified stipulated 

period, the work of respective Units is Completed in totality and if required GSECL will 

reserve the right to instruct the successful bidder to increase the men-power for successful 

completion of the unit wise work in time. 




49


DELIVERY & COMPLETION SCHEDULE 





Bidder shall indicate below the periods for delivery and completion at site for the subject work 

included in the specification. A detailed delivery, manufacturing, testing, dispatch of the 

subjected material after dispatch clearance & completion schedule in the form of Bar Chart shall 

also be furnished as per specification. Periods shall be counted from the dates of issue of Letter 

of Intent: 

S.No. Item Description 

Delivery Completion 

1 2 3 4 




50


PERFORMANCE EVALUATION TEST 








51


I N T E G R I T Y P A C T 


Date : 




OUR ENDEAVOUR 

To create an environment where Business Confidence is built through Best Business Practices and is fostered in an 

GSECL’S COMMITMENT 

PARTY’S COMMITMENT 

◘ 

◘ 

To maintain the highest ethical standards in 

business and professions. 

Ensure maximum transparency to the 

satisfaction of stakeholders. 

◘ To ensure to fulfill the terms of agreement / 

contract and to consider objectively the 

viewpoint of parties. 

◘ To ensure regular and timely release of 

payments on due dates for work done. 

◘ To ensure that no improper demand is made 

by employees or by anyone on our behalf. 

◘ To give maximum possible assistance to all 

the Vendors / Suppliers / Service Provider 

and other to enable them to complete the 

contract in time. 

◘ To provide all information to suppliers / 

contractors relating to contract / job which 

facilitate him to complete the contract / job 

successfully in time. 

◘ To ensure minimum hurdles to vendors / 

suppliers / contractors in completion of 

◘ Not to bring pressure recommendations 

from outside GSECL to influence its 

decision. 

◘ Not to use intimidation, threat, 

inducement or pressure of any kind on 

GSECL or any of it’s employees under 

any circumstances. 

◘ To be prompt and reasonable in fulfilling 

the contract, agreement, legal 

obligations. 

◘ To provide goods and/or services timely 

as per agreed quality and specifications at 

minimum cost to GSECL. 

◘ To abide by the general discipline to be 

maintained in our dealings. 

◘ To be true and honest in furnishing 

information. 

◘ Not to enter into carter / syndicate / 

understanding whether formal / non- 

agreement / contract / work order. 

formal so as to influence the price. 

atmosphere of trust and respect between providers of goods and services and their users for the ultimate benefit of 

society and the nation. 

◘ 

Not to divulge any information, business 

details available during the course of 

business relationship to others without 

the written consent of GSECL. 

_________________________ 

Seal & Signature 

(GSECL’s Authorized Signatory) 

______________________ 

Seal & Signature 

(Party’s Authorized Person) 

Name : Name : 

52

Designation : 





Tender No: 

Due On: 

On Firm’s Letter Head 

CERTIFICATE – “A” 

I / We______________________________________________authorized signatory 

of M/s____________________________________________hereby Certify that 

M/s_______________________________________________is not related with other 

firms who have submitted tenders for the same items under this inquiry / Tender. 




Place: 

Date: 

53

ANNEXURE: A1 

Sr. 

No. Description Qty. Unit Parameter Range Location 

Turbine Guide Bearing Temp. 

Turbine 

1 Gauge 2 1 & 2 Temperature 0 to 120 Floor 

2 Thrust Bearing Temp. Gauge 2 1 & 2 Temperature 0 to 120 

Turbine 

Floor 

3 

Generator Guide Bearing Temp. 

Gauge 1 1 Temperature 0 to 110 

Turbine 

Floor 

4 

Generator Guide Bearing Temp. 

Gauge 1 2 Temperature 0 to 100 

Turbine 

Floor 

Air Oil Pressure Tank for 

Turbine 

5 Governor Pressure Gauge 1 1 Pressure 0 to 42 Floor 

6 

Air Oil Pressure Tank for 

Governor Pressure Gauge 1 2 Pressure 0 to 42 

Turbine 

Floor 

7 

House Set Main Inlet Pressure 

Gauge 1 - Pressure 

0 to 

10.5 

Turbine 

Floor 

8 House Set Pressure Gauge 1 - Pressure 0 to 21 

Turbine 

Floor 

9 

House Set RPM Counting 

Gauge 1 RPM 

0 to 

2500 

Turbine 

Floor 

10 Turbine Speed Indicator 2 1 & 2 Speed 0 to 800 

Control 

Room 

11 Gate Position 2 1 & 2 Position 0 to 10 

Control 

Room 

12 Gate Limit 2 1 & 2 Limit 0 to 10 

Control 

Room 

13 Speed Setting for Governor 2 1 & 2 Speed 

(-15 to 

+5) 

Control 

Room 

Control 

14 Digital Temperature Scanner 8 1 & 2 Temperature 

Room 

54

ANNEXURE: A2 

(ANNUNCIATION SYSTEM OF 2 X 2.5 MW MINI HYDRO POWER STATION for each T-G Set) 

Sr. No. 

Description 

1 Turbine Generator Bearing Pad Temperature high 

2 Turbine Generator Bearing Pad Temperature very high Trip 

3 Turbine Generator Bearing Oil Temperature high 

4 Turbine Generator Bearing Oil Temperature very high Trip 

5 Generator T & J Bearing Thrust Pad Temperature high 

6 Generator T & J Bearing Thrust Pad Temperature very high Trip 

7 Generator T & J Bearing Journal Pad Temperature high 

8 Generator Lower Guide Bearing Pad Temperature high 

9 Generator Lower Guide Bearing Pad Temperature very high Trip 

10 Generator Lower Guide Bearing Oil Temperature high 

11 Generator Stator winding Temperature high 

12 Generator Stator winding Temperature very high Trip 

13 Governor Oil Pressure very low Trip 

14 Generator Over speed Trip 

15 CO2 released Trip 

16 Rotor Earth Fault Trip 

17 Stator Earth Fault Trip 

18 SEU Field Breaker Tripped 

19 Generator Differential Trip 

20 Generator Transformer Differential Trip 

21 Negative Sequence Trip 

22 Generator Over Voltage Trip 

23 Generator Under Voltage Trip 

24 Restricted Earth fault Trip 

25 Field Failure Trip 

26 Generator Back-Up Trip 

27 Unit Auxiliary Transformer O/C & E/F Trip 

28 Generator Transformer Buchholz Trip 

29 Bus bar Differential Protection Trip 

30 Unit Control Board Panel DC Supply Failure alarm 

31 Water Fire Pumps Start alarm 

32 Generator Transformer Winding Temperature very high Trip 

33 Emergency Trip 

34 Generator Transformer Buchholz alarm 

35 Unit Auxiliary Transformer Oil Temperature high 

36 Unit Auxiliary Transformer Winding Temperature high 

37 Unit Auxiliary Transformer Buchholz Trip 

38 Unit Auxiliary Transformer Buchholz alarm 

39 Generator Transformer Winding Temperature high 

40 Governor Oil Pressure stand by Pump fail 

55

41 Generator Cooler Air Temperature high 

42 Generator T & J Bearing Oil Temperature high 

43 Generator Lower Guide Bearing Water flow low 

44 Generator Air Cooler Water flow low 

45 Generator T & J Bearing Water Flow low 

46 Generator Lower Guide Bearing Oil level low 

47 Turbine Seal Cooling water flow low 

48 Top cover Drainage Sump water level high 

49 Governor Oil Pressure high 

50 Generator Break Pressure Low 

51 Generator Transformer Oil Temperature high 

52 Generator Transformer Oil Temperature very high Trip 

53 Generator Transformer Oil level low 

54 CO2 ready for operation 

55 Negative Sequence 

56 Main Circuit Breaker Tripped 

57 Control Desk DC supply fail 

58 Unit Auxiliary Board AC Supply fail 

59 Main/Stand by Air Compressor Pressure low 

60 Supply Failure for BUS protection in/out circuit 

61 Dewatering Sump water level high 

62 Drainage Sump water level high 

63 Generator T & J Bearing Oil level low 

64 Service Station Transformer Buchholz Alarm 

65 Service Station Transformer Oil Temperature high 

66 Service Station Transformer winding Temperature high 

67 DC Bus supply fail 

68 Alarm Annunciation Supply fail 

56

ANNEXURE: A3 

(To be filled up by Bidder/Party) 

TECHNICAL PARAMETERS OF DIGITAL GOVERNING SYSTEM 

Sr. No. Parameters 

1 Microprocessor Model & make 

2 Internal Memory 

3 Internal Cache Memory 

4 External Flash – EEPROM 

5 Permanent Droop 

6 Speed Dead band 

7 Control Power Supply 

8 Rated Voltage 

9 Voltage variation range 

10 Rated Current 

11 Environmental conditions 

Ambient Temperature 

Relative Humidity 

12 Digital Input Signals 

No.of input channels 

Input voltage range 

Input impedance 

Type of isolation 

13 Digital Output Signals 


Input voltage range 

Input impedance 


14 Digital Input Signals 


Type of output 

Output contact rating 


15 Analog Input Signals 

No.of channels 

Input range 

Input resistance 

Resolution 

Common mode voltage 

16 Analog Output Signals 

No.of channels 

Output range 

Resolution 

Type of output 

Indicate for each item 

57

ANNEXURE: A4 

(To be filled up by Bidder/Party) 

GUARANTEED TECHNICAL PARAMETERS OF OFFERED DIGITAL 

GOVERNING SYSTEM. 

Sr. No. Description Remarks, if any 

58

“GENERAL SAFETY RULES/NORMS” TO BE OBSERVED BY THE CONTRACTORS: 

All the contractors working at Ukai Thermal Power Station shall have to strictly 

observe the following Safety Rules. The Contractors shall be responsible for 

informing & observing these rules by their supervisors / employees / labours as well 

as the supervisors / employees/ labours of their sub-agencies /sub-Contractors 

engaged, if any. Prior to commencement of the work, Contractor shall have to submit 

a written assurance on their letterhead to the concerned Sectional Head / 

Engineer-in-charge that they have thoroughly gone through these Rules, have 

educated their employees/employees of their sub contractor and will strictly observe 

the said Rules while execution of work under work contract awarded to them. They 

will have to indemnify the Corporation for any loss or damage / accident / 

injury to the Corporation‘s property / employee or employee of their own in default of 

non - observing these rules. 

01 Persons to be employed for carrying out the work shall possess required 

qualification, be fully trained and conversant for works to be done. All persons 

should have gate pass. Register consisting the full details (i.e. address, phone no, 

details of nearest relative, etc.) of all persons is to be maintained. During the work 

execution, one trained & competent supervisor should always remain present at 

site. 

02 The contractor shall take all the required safety measures prior to commencement 

of work on dangerous substances, machineries or area at which cautionary notice is 

displayed and obtain —Line Clear“ or —Work Permit“ through the concerned 

Department / Section. 

03 Prior to carrying out welding, gas cutting, furnace heating or any other hot work 

job, the contractor shall remove all the inflammable material lying at or nearby 

worksite or cover it properly by suitable protective covering. Also, special care shall 

be taken before carrying out such job & see that all possible contributing factors to 

set fire shall be removed / vanished prior to commencement of the work. 

Advance intimation shall be given to concerned section / fire section to commence the 

work in fire prone areas. They should also keep ready all the First Aid Fire 

Extinguishers / equipments & fire extinguishing media / material like sand / 

water buckets or other appropriate equipment at such place. 

04 While carrying out work in confined space or inside vessel, the contractor shall 

obtain necessary —Confined Space / Vessel Entry Permit“ from concerned 

department prior to commencement of the work. For lighting in such areas, only 

24-volt (ISI certified & with proper guard) hand lamp shall be used. For taking 

care of the persons working inside the confined space / vessel, a supervisor / 

person capable to keep continuous watch on person(s) working inside, assist 

them incase of emergency or arrange to get immediate outside help, shall 

remain present at entry point and shall use full body safety belt without fail. 

While working inside sewage, trench or in-depth, a person to warn outsiders / 

entrants / passers etc shall remain available near entry point or the entry point shall 

be cordoned by a barricaded tape with a cautionary notice. After completion of the 

59

works, all the lids / covers / grills / grits opened, shall be re-fixed / re-placed 

in the original position as it were prior to commencement of the work and leave 

the work place in safe condition in all respect, so as to prevent accident to 

fellow workers. 

05 The contractor shall see that he / his persons do not block (by stacking 

material, spare parts, tools-tackles, equipments etc), any passages / walkways / 

gangways / aisles / staircases / ladders / lifts or any other approaches / roads 

leading to plants or its auxiliaries, on which there is a traffic movement or 

possible traffic movements in case of emergency. Such passages are meant for 

safe escape in the event of emergency. If it is utmost necessary to carry out work 

in such area with blocking of passage, prior permission of Competent 

Authority or the Engineer-In-Charge shall be obtained. To demarcate / declare the 

area as UNSAFE, cordon it using barricading tape & display suitable caution notice 

or keep a person to restrict / divert the traffic on this route through other safe 

passage. 

06 Prior to use power / electrically operated hand tools / equipments / machines / 

gadgets like welding machine, hand grinder, hand drill etc, ensure for its safe 

operation & use it only if it is found safe to use. Do not use defective, unsafe or 

improperly maintained equipments. The electrical power supply required to run such 

equipments shall not be taken directly at their own but shall be obtained 

through concerned Electrical Maintenance Departments or their authorized persons 

or under their observations / guidance only. The Electrical Section shall provide 

temporary electrical connection up to contractor‘s Mains Board on which it is 

compulsory to install mains switch, ELCB & fuses of adequate capacity. All such 

equipments shall invariably be earthed adequately to prevent electrical shock, 

sparking, short circuit etc. Power cord to be used shall be of adequate 

capacity, without any joint & shall consist of earth wire also. Hence, it is 

necessary to use adequate capacity 3-wire power cord for single & 5-wire 

power cord for three phase power connections. The plugs, receptacles, pins, 

holders etc shall be of adequate capacity & safe to use. 

All electrical & mechanical equipments / tools-tackles viz. welding machine, cutting 

machine, Grinder, Drill, Chain Pulley Blocks, Hook chooks etc required to be used 

during work execution shall be of standard make & bear ISI certification mark on 

it. The consumables like welding electrodes, grinding wheels / discs etc which has 

specific prescribed life span shall not be used in any case if its expiry date is 

over. 

07 It is compulsory to use standard make Personal Protective Equipments (P.P.Es.) as 

per the job requirement. Do not work without use of required P.P.Es. Contractor is 

responsible to provide standard make (ISI approved) Personal Protective 

Equipments / Safety Gadgets suitable to give sufficient protection against hazards 

involved in their work / job to their staff, as per the job requirement and insist / 

enforce their staff to put on the same while at works. 

The ongoing work is liable to be stopped at any time if the contractors‘staff 

is found working without P.P.Es. Following is the list of various P.P.Es. to be used for 

various works / worksites. 

60

List of safety equipments 

01 Industrial Safety 

Helmet. 

For protection of head against falling 

objects or during fall of person from 

height. 

02 Safety Goggles 

(Grinding, Welding, etc). 

For protection of eyes against flying 

particles / dust, chemical splash, spark, arc, 

flashover etc. 

03 Face shield (Half or full). For protection of face against flying 

particles / dust, chemical splash, spark, arc, 

flashover etc. 

04 Earplug / Ear muffs. For ear / hearing system protection while 

working in high noise level area. 

05 Apron (Rubber / PVC / 

Asbestos / Leather / 

Cotton). 

06 Gloves (Rubber/PVC, 

Asbestos, Leather, 

Electrical shock proof). 

For body protection against chemicals, 

oils, sharp edged objects, heat, hot objects 

etc. 

For protection of hands against chemicals, 

oils, sharp edged objects, heat, hot 

metals/objects, electricity etc. 

07 Safety/ Leather / Asbestos 

shoes, Gum Boots etc. 

For protection of leg/feet against falling 

objects, sharp edged objects, heat, hot 

metals/objects, electricity etc.. 

08 Safety Belt (full body) / 

Rope / Life line / Fall 

prevention system etc. 

For fall prevention while working at 

heights or in depth, working in vessel or in 

confined space. 

09 Dust Respirator / Scarf. Protection of respiratory system against 

dust. 

10 Chemical Cartridge 

Respirator 

Protection against chemical fume / 

vapor etc. 

11 Canister Gas mask. Protection against toxic/poisonous 

fumes/gases. 

12 Air supply respirators. Working in oxygen deficient zone. 

61

08 Before using lifting machines / tackles (like C.P.Bs., Hook chooks, winch, forklift, 

mobile crane, EOT crane etc) & its attachments (like D-shackles, slings, U-clamps, 

Eye bolts or any fixtures), it shall be checked and used only if found safe to use. 

Also, ensure that these are tested, examined & certified in form no 9 / 10 by 

Competent Person as per the Factory act-1948 and its validity is not expired. 

Further, it shall be fixed properly and firmly prior to lifting the weight. 

09 Scaffoldings to be used for working at height shall be of adequate size & capacity. 

Obtain the work permit when working at height. While climbing on such scaffolding 

or working on any structure at height, use of full body safety belt & Helmet is 

compulsory. It is also necessary to fasten chinstraps of the helmet. 

10 Contractor or their employee shall not interfere in day-today routine plant activities 

/ works except the work assigned to them, shall not loiter in the areas other than 

their work jurisdiction, as well as shall not temper / operate / touch the 

machineries / equipments / auxiliaries with which they are not concerned. Also, 

the contractor shall strictly instruct their staff not to sit or take rest at / near / 

below running plants, auxiliaries, systems or any place which is risky, hazardous 

& prone to accident. 

11 The cylinders containing poisonous/toxic or inflammable / explosive gas like 

Oxygen, Acetylene, LPG, Hydrogen, Ammonia, Chlorine, CO2 etc shall be handled 

safely taking due care. To handle/ shift such cylinders a special trolley / cage 

meant for it must be used but in no case it should be rolled. Domestic LPG cylinder 

shall not be used / permitted. 

12 On completion of the work, cotton waste, spilled oil / grease, pieces of welding rod 

& other waste material shall be removed from work site and the area shall be left 

safe, neat & clean. 

13 In case of any injury / accident while working, it shall immediately be reported 

to Safety Department through concerned Sectional Head / Engineer. The 

prescribed Form No. 21 may be obtained from concerned section or Safety Officer. For any 

incident occurred but have no injury to any persons should also be informed to 

Safety Officer as “Near Miss Incident.” 

14 In all risky jobs, before starting the work, contractor should obtain General Safety 

Work Permit from concerned section well in advance. 

15 In case of noticing smoke or fire during their work execution, they shall make 

immediate efforts to extinguish/control it and simultaneously inform the Fire 

Brigade on phone No. 4444 or 4344 or 5555 or 02624-290049, shall shift the 

casualty to nearby hospital after rendering first aid in case of accident. 

16 Over & above these, contractor shall have to follow all the safety requirements / 

rules & regulations / norms and legal provisions laid down in various statutes, 

particularly the provisions of The Factories Act-1948 & The Gujarat State Factories 

Rules-1963 (Amended up to date) shall be followed strictly. The contractor shall 

also obey the rules / regulations / instructions of the local Competent Authority 

for safety requirements. 

62

17 No women or young person shall be allowed to clean, lubricate or adjust any part 

of a prime mover or of any transmission machinery while the prime mover or 

transmission machinery is in motion. Examination or operation of motion 

machinery shall be made or carried out only by a specially trained adult male 

worker wearing tight fitting clothing as per section 22 of factories act 1948. 

18 No women or young person shall be employed or permitted to work in Leadcompound 

area like battery room etc. as per schedule VI of GFR 1963. 

19 All the relevant labour and industrial laws shall also be followed compulsorily. 

20 It is felt necessary to deploy safety officers / Safety supervisors by contractors / 

Agencies involved in carrying out hazardous activities/ operations inside TPS to 

have better and constant supervision in terms of Health Safety and Environment 

activities. 

21 In case, it comes to the notice of GSECL UTPS management that the safety 

guidelines / safety rules / safety norms are not being followed then a minimum 

sum of Rupees One Thousand shall be penalized on the contractor / Agency and 

for subsequent such violation, a severe penalty / action as deemed fit shall be 

imposed, which may please be noted. 

22 The above rules shall be scrupulously followed and where required, they may contact the Safety 

Officer for any ambiguity / further guidance in this regard. 

23 For performance evaluation of contractor, safety factors of work accident, fire 

incident & near miss accident will be considered. Steps can be taken to review the 

job assignment up to cancellation for negligence. 


Date: 



63

TERMS AND CONDITIONS REGARDING INDUSTRIAL AND LABOUR LAWS: 

01. Persons below the age of 18 years shall not be employed for the work. 

02. No female workers shall be employed in the night shift between 07.00 PM to 06.00 AM. 

03. Contractor shall maintain valid labour license under the Contract (Regulation & Abolition) Act 1972 

for employing necessary manpower to be required by him. In the absence of such license the contract 

shall be liable to be terminated without assigning any reasons thereof. 

04. The contractor shall at his own expense comply with all the labour laws and keep the Corporation 

indemnified in respect thereof. Some of the major liabilities under various labour and Industrial laws 

which the contractor shall have to comply with are as under. 

05. Payment of contribution of employees (contractor labour) as well as employer’s contractor) 

contribution towards provident Fund, Family pension scheme. Employees Deposit Linked Insurance 

Scheme. Administrative charges, inspection charges etc. at the rates made applicable from time to time 

by Government of Gujarat/Government of India or other statutory authorities. 

06. Labours engaged by you shall be entitled for Earn leave as per the provision laid down in factories Act. 

1948. Contractor shall extend the facility of E.L. as per the provision laid down in Factories Act and 

shall also have to maintain leave records in prescribed form under Factories Act. 

07. No labours are allowed to enter in power station premises who do not have Identity card 

prescribedunder Factories Act. 

08. Contractor shall have to comply with the Maternity benefit if he happens to engage female labours as 

per Maternity benefit Act. 

09. Contractor shall have to obtain Insurance of the labours engaged by him to carry out contractual work 

before commencement of work under workmen’s compensation Act. 

10. P.F. CODE NUMBER / PAN NO: 

The contractor shall have to submit the details of his own P.F. code number alongwith offer from 

appropriate authorities, without P.F. Code no. the tender is likely to be disqualified. 

11. PROVIDENT FUND AND FAMILY PENSION SCHEME: 

The contractor shall submit alongwith his bill (Month wise) a statement regarding deductions at the 

rate of 12% of the wages against employees provident Fund & Family pension Scheme in respect of 

each concerned employee. (or at the rates made applicable by the Government from time to time ) of 

the wages. The contractor’s contribution and his workers contribution towards Provident fund and 

Family Pension Scheme shall be deposited by the contractor with Regional provident Fund 

commissioner Ahmedabad or to the authority prescribed under the Act. alongwith the other charges 

applicable. 

12. If any workman engaged by contractor meets with fatal or non-fatal accident while on duty then 

contractor shall be liable to pay compensation to the legal heir or to the workman as the case may be as 

per workman’s compensation Act. 

64

13. EMPLOYEES DEPOSIT LINKED INSURANCE SCHEME: 

The contractor shall have to deposit ½ % of the rate applicable form time to time of the wages In 

respect of employees who are a member of the Provident Fund against the contribution towards Deposit 

linked insurance scheme with regional Provident Fund Commissioner, Ahmedabad. 

14. The Contractor should pay prevailing minimum wages to the labours engaged by him as per the 

minimum wages Act in presence of the Corporations Officer of Representative. 

15. The Contractor shall deposit fifteen days salary for every completed year of service in case of 

each worker towards the liability of gratuity. 

16. ADMINISTRATIVE CHARGES: 

Administrative charges for maintaining Provident Fund Account shall be deposited by the contractor 

with Regional Provident fund commissioner, Ahmedabad at the rates applicable. 

17. LABOUR LICENSE FOR LABOUR CONTRACT: 

The contractor shall have to obtain the copy of labour contract license under contract labour 

(Regulation & Abolition) Act from the appropriate authorities before commencement of work. 

18. Contractor shall have to issue the appointment letter to their labour engaged during the contract period 

each and every instance & should narrated clear cut terms & conditions for the liabilities of the 

concerned employees. 

19. After completion of the contract work, the work completion certificate is required to be produced 

before the D.G.M. / I.R.O for the purpose of no due certificate and cancellation of the gate passes 

issued to the contractor’s workman at the time of execution of the contract work. 

20. The contractor shall have to maintain all the relevant records under labour laws as mentioned here in 

above and keep ready for verification by the Corporations authority as well as the authority of the 

Government Officials as and when asked for the checking. 

21. The contractor shall have to produce/submit the original copy of wage register/muster roll and relevant 

records under labour laws for the contract work as and when demanded by the Corporation for 

statutory compliance if arise in future. 

22. Tenderer shall strictly observe all safety rules and provide necessary safety equipments to the contract 

labors as per the factory act .1948 and whatever amendments made from time to time to avoid any 

chance of accident 


Date: 



65

(On non judicial stamp Paper of Rs.100/-) 

BANK GUARANTEE FORMAT FOR EMD 

WHEREAS Messers---------------------------------------------------- (Name and Address of the firm) 

having their registered office at -------------------------------------------------------------------( address of firm’s 

registered Office) ( hereinafter called the ‘ Tenderer’ ) wish to participate in the Tender No.--------------------- 

----------------------------for -------------------------------------------------- ( Consultancy) of --------------------------- 

--------------------(Name work) for ---------------------------Gujarat State Electricity Corporation Ltd. ( 

hereinafter called the “ Beneficiary”) and 

WHEREAS a Bank Guarantee for Rs.----------------- (Amount of E.M.D.) valid till ------------------------------- 

(mention here date of validity of this guarantee which will be 3 months beyond initial validity of Tenderer’s 

offer), is required to be submitted towards the Earnest Money Deposit by the Tenderer alongwith the tender. 

We,---------------------------------------------------------------------------(Name of the Bank and address of the 

Branch giving the Bank Guarantee) having our registered Office at ------------------------------( Address of 

Bank’s registered Office) hereby give this Bank Guarantee No.-------------------Dated------------------------and 

hereby agree unequivocally and unconditionally to pay within 48 hours on demand in writing from the 

Gujarat State Electricity Corporation Ltd. or any officer authorized by it in this behalf any amount not 

exceeding Rs.-----------------( amount of E.M.D.) (Rupees.-------------------------------------------------- 

------) to the said Gujarat State Electricity Corporation Ltd. on behalf of the Tenderer. 

We,---------------------------------------------------(Name of the Bank) also agree that withdrawal of the tender or 

part thereof by the tenderer within its validity or non-submission of Security Deposit by the Tenderer within 

one month from the date of tender or a part thereof has been accepted by the Gujarat State Electricity 

Corporation Ltd. would constitute a default on the part of the tenderer and that this Bank Guarantee is liable 

to be invoked and enchased within its validity by the beneficiary in case of any occurrence of a default on the 

part of the Tenderer and that the encashed amount is liable to be forfeited by the beneficiary. 

This agreement shall be valid and binding on this Bank upto and inclusive of -------------------------------------- 

----------------------------------( mention here the date of validity of Bank Guarantee ) and shall not be 

terminated by notice or by change in the constitution of the Bank or the firm of Tenderer or by any reason 

whatsoever and our liability hereunder shall not be impaired or discharged by any extension of time or 

variations or alterations made, given, conceded with or without our acknowledge or consent by or between 

the Tenderer and the Gujarat State Electricity Corporation Ltd.. 

NOTWITHSTANDING anything contained hereinbefore our liability under this Guarantee is restricted to 

Rs.-------------- (amount of E.M.D.) ( Rupees:------------------------------------------------------------(in words). 

Our guarantee shall remain inforce till---------------------(date of validity of the guarantee). 

Place: Date : 

Signature of the Bank’s authorized 

Signatory with official seal 

66

(On Stamp Paper of Rs.100/-) 

FORMAT FOR CONTRACT AGREEMENT 

This agreement is made at Ukai the -----------------day of ----------------in the Christian year Two thousand --- 

----- between ----------------------------------------------------------(herein after referred to as “THE 

CONSULTANT” which expression shall unless excluded by or repugnant to the contract include its 

successors or permitted assigns) of the one part and the Gujarat State Electricity Corporation Ltd. Ukai 

(hereinafter called “The GSECL” which expression shall unless excluded by or repugnant to the context 

include its successors or assigns) of the other part. 

WHEREAS the aforesaid GSECL has accepted the tender of the aforesaid consultants for ----------------------- 

---------------------------------------------------------------------------- as per GSECL’s Order No.---------------------- 

-----------------------hereinafter called “the Works” and more particularly described enumerated or referred to 

in the specification, terms and conditions prescribed in the Order letter, covering letter and other letters and 

schedule of price which for the purpose of identification have been signed by Shri ---------------------------- on 

behalf of the Consultants and by --------------------------on behalf of the GSECL a list whereof is made out in 

the Schedule hereunder written and all of which said documents are deemed to form part of this contract and 

included in the expression “ the Works” wherever herein used, upon the terms and subject to the conditions 

hereinafter mentioned. 

AND WHEREAS THE GSECL has accepted the tender of the consultants for the construction of the said 

works for the sum of Rs.-----------------------(Rupees:-----------------------------------------------------------) upon 

the terms and subject to the conditions herein mentioned. 

NOW THIS AGREEMENT WITNESSES AND IT IS HEREBY AGREED AND DECLARED THAT:– 

(a) The consultants shall do and perform all works and things in this contract mentioned and described or 

which are implied therein or there from respectively or are reasonably necessary for the completion 

of the works as mentioned and at the times, in the manner and subject to the terms, conditions and 

stipulations contained in this contract, and in consideration of the due provision, executions, 

construction and completion of the works agreed to by the consultants as aforesaid, the GSECL doth 

hereby covenant with the consultant to pay all the sums of money as and when they become due and 

payable to the consultants under the provisions of the contract. Such payments to be made at such 

times and in such manner as is provided by the contract. 

(b) The conditions and covenants stipulated herein before in this contract are subject to and without 

prejudice to the rights of the GSECL to enforce penalty for delays and / or any other rights 

whatsoever including the right to reject and cancel on default or breach by the consultants of the 

conditions and the covenants as stipulated in the general conditions, specifications, forms, or tender 

schedule, drawing, etc., attached with GSECL’s Order No.------------------------------------------------. 

The contract value, extent of supply delivery dates, specifications, and other relevant matters may be altered 

by mutual agreement and if so altered shall not be deemed or construed to mean or apply to affect or alter 

other terms and conditions of the contract and the general conditions and the contract so altered or revised 

shall be and shall always be deemed to have been subject to and without prejudice to said stipulation. 

67

SCHEDULE 

List of documents forming part of the contract: 

1. 

2. 

3 

4. 

5. 

In witness whereof the parties hereto have set their hands and seals this day and month year first 

above written. 

1. Signed, Sealed and delivered by : 

(Signature with Name, Designation & official seal) 

for and on behalf of M/s.__________________ 

In the presence of name , Full Address & Signatures. : 

------------------------------------------------------- 

------------------------------------------------------ 

------------------------------------------------------ 

2. Signed, Sealed and Delivered by: 

(Signature with Name, Designation & oficial seal) 

For and on behalf of Gujarat State Electricity Corporation Ltd., 

Thermal Power Station Ukai, Dist. tapi 

------------------------------------------------------- 

------------------------------------------------------ 

------------------------------------------------------ 

In the presence of Name, Full Address & Signature: 

------------------------------------------------------- 

------------------------------------------------------ 

------------------------------------------------------ 

68

(On stamp paper of Rs.100/-) 

FORMAT OF 

PROFORMA OF BANK GUARANTEE FOR SECURITY – DEPOSIT / PERFORMANCE. 

The Bank of -------------------------------------------------hereby agree unequivocally and unconditionally to 

pay within 48 Hours on demand in writing from the Gujarat State Electricity Corporation Ltd. or any 

Officer authorized by it in this behalf any amount up to and not exceeding Rs.------------------ ( in words)--- 

------------------------------- to the said Gujarat State Electricity Corporation Ltd. on behalf of M/s.------------ 

--------------------------------------------------who have entered in to contract for the supply / works specified 

below. 

A/T No.------------------------------------------------dtd.----------------- 

This agreement shall be valid and binding on this Bank up to inclusive of -----------------------------------and 

shall not be terminable by notice or by change in the constitution of the Bank or the firm of contractors or 

by any other reasons whatsoever and our liability hereunder shall not be impaired or discharged by any 

extension of time or variations or alterations made, given conceded or agree, with or without our 

knowledge or consent by or between parties to the said within written contract. 

(NOTWITHSTANDING anything contained herein before our liability under this guarantee is restricted to 

Rs.-----------------(Rupees-------------------------------------------------------------------). 

Our guarantee shall remain in force until -------------------------. 

PLACE: ------------ 

SIGNED ---------------------------- 

DATE ------------ 

69

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