2009-10 Annual Report - Harford County Public Schools

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12 BOE | DECEMBER 2010 HCPS FISCAL YEAR 2010: FINANCIAL INFORMATION Maryland school systems are revenue dependent upon the state and local governments. State funding is primarily established during the annual legislative session of the Maryland General Assembly during January through April of each year. State funds are administered through the Maryland State Department of Education (MSDE). Federal Sources $6,860,266 1.2% Special State & Federal Programs $33,329,650 5.8% StateSources $247,758,182 42.8% FY 2010 Actual Revenues Earnings on Investments $39,799 0.0% Charges for Services $7,838,875 1.4% Miscellaneous Revenues $7,351,539 1.3% Local Sources $275,213,332 47.6% The superintendent submits the recommended budget to the Board of Education during the second school The HCPS Finance Office received the FY 10 GFOA Certificate of Excellence in Financial Reporting Award for the sixth consecutive year! board meeting in December. The board holds public hearings for stakeholders and work sessions during January to consider modifying the budget prior to submittal of the board’s proposed budget to the county executive by January 31st. The county executive has until April 1st to establish funding levels for the next fiscal year. Once the board receives the funding level from the county executive, the operating budget is modified for submittal to the County Council in line with the projected state and county funding levels. The County Council receives the county budget on April 1st and Special State & Federal Programs $33,329,650 5.8% Community Services $352,180 0.1% Fixed Charges $115,721,145 20.2% Cost of Operations - Food Services $14,314,608 2.5% Maintenance of Plant & Equipment $11,013,736 Operation of Plant 1.9% $29,129,358 5.1% FY 2010 Actual Expenditures Capital Outlay & Construction $83,661,805 14.6% Pupil Transportation Services $27,655,271 4.8% Health Services $3,255,200 0.6% Administrative Services $10,708,101 1.9% Student Personnel Services $1,615,403 0.3% Mid Level Administrative Services $25,417,187 4.9% Instructional Salaries $166,083,827 29.0% Instructional Textbooks & Supplies $7,757,879 Special Education 1.4% $39,030,095 6.8% Other Instructional Costs $2,903,516 0.5% holds public hearings and work sessions during April and May. The council may add to the county executive’s funding level only by reducing the funds for other functions of the county government, or having the county treasurer revise projected revenues upward indicating that additional funds will be available for the next fiscal year. The Board of Education submits the revised proposed budget to the County Council in mid-April and the County Council has until May 31st to determine final funding levels for the county allocation. The County Council adopts the county budget by May 31st. At that point the county government funding is fixed for the school system. Once this allocation is approved, the Board of Education will revise the budgeted expenditures to equal the total approved revenues. The board approves the final budget by the end of June, prior to the start of the next fiscal year, July 1st. The Board approved budget then goes back to the county for final approval certification, required by state law, which often occurs in July. This completes the budget development and approval process. Throughout the budgetary process, expenditures are aligned by Benefit Adjustments, FY 09-10 Cost Reductions, Cost of Doing Business Expenses, Special Education Requests, and Operating Impact of New Construction Projects. Proposed new expenditures are categorized by a Board of Education goal.
DECEMBER 2010 | BOE 13 FISCAL YEAR Budget Calendar OCTOBER Budget requests and narratives from budget managers due. Initiate per pupil staffing budgets and baseline cost of doing business estimates prepared; September 30th enrollment data is used. NOVEMBER DECEMBER The County Executive advises the president of the Board and Superintendent of Schools of budget constraints for the year and any due to economic realities. After review by the Superintendent, the Budget Office prepares the Superintendent's recommended FY operating budget. Superintendent's recommended FY budget is presented to the Board of Education. Preliminary state funding estimates for FY will be made available by Maryland State Department of Legislative Services. JANUARY The Board of Education accepts public comment on the budget and reviews the Superintendent's recommended budget. Board proposed budget is approved. FEBRUARY- MARCH Board of Education presents proposed budget to the County Executive. Meet with County Executive to receive the proposed local funding level. APRIL Board revised budget is presented to the County Council. MAY County Council approval of final funding and adoption of Appropriations Bill. JUNE Budget Office reviews and prepares funding alternatives for the Superintendent and the Board. The Board of Education approves a balanced budget. SEPTEMBER Receive FY budget approval certification from the County Executive. Final budget hearing and approval certification by County Council. Each year, a budget calendar is prepared and presented to the senior staff and budget managers as a suggested schedule to follow in order to produce the final budget document. The calendar is driven by the Board review, County Government review, County Council review, and state and local funding and reporting requirements.
Page 1 and 2: Harford County Public Schools Annua
Page 3 and 4: DECEMBER 2010 | BOE 3 From the Supe
Page 5 and 6: DECEMBER 2010 | BOE 5 HCPS AT A GLA
Page 7 and 8: On the cover Top left: Lisa Mullen,
Page 9 and 10: HCPS TEACHER OF THE YEAR Lisa C. Mu
Page 11: DECEMBER 2010 | BOE 11 HCPS MIDDLE/
Page 15 and 16: DECEMBER 2010 | BOE 15 HCPS Operati
Page 17 and 18: DECEMBER 2010 | BOE 17 Harford Coun
Page 19 and 20: DECEMBER 2010 | BOE 19 School Profi
Page 21 and 22: DECEMBER 2010 | BOE 21 more than 38
Page 23 and 24: DECEMBER 2010 | BOE 23 Get Ready fo

2009-10 Annual Report - Harford County Public Schools

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