Student Excursions 2012 - Halton District School Board

The Halton District School Board expects each Family of Schools Superintendent to:
1. Review the Annual Proposed Field Trip, Presentation & Excursion Plan (Appendix A) submitted by
the Principals of each of their schools and return the approved or modified list to those Principals
by October 15th of each school year
2. Review the details submitted on the Excursion Approval by Superintendent Form (Appendix D)
prior to approving or denying any requests for student excursions.
3. Approve or deny, as required, any requests for ad hoc excursions which schools may wish to add
during the course of the year
The Halton District School Board expects each school Principal to:
1. Consult with the school community prior to conducting an excursion. This may occur through
personal contact with the School Council and/or parents affected, or through a survey. The decision
as to who will undertake such consultation will be made by the Principal. It must be made clear
that such consultation does not suggest that the activity will, in fact, occur.
2. Consider the following guiding principles related to financial impact on families before approving
a trip:
a. The Principal and teachers should have a clear understanding of parental interest and
commitment to the out-of-school experience
b. There must be an awareness of and respect for the financial and educational priorities
articulated by the school community in relation to a particular trip
c. The trip should offer reasonable value for cost
d. Participation by all students should be the goal
e. No student will be excluded from the day field trip or extended trip due to an inability to pay
3. Submit to the appropriate Family of Schools Superintendent, by the end of October of each school
year, a plan which
a. considers the educational value of the proposed field trip / presentation and ensures that the
activity is planned, organized and communicated
b. includes all Day Field Trips, Presentations and Excursions detailing the curricular relevance,
cost, sources of revenue, timing, destination, type of supervision and transportation method
for the event, and planned communication. For excursions, detailed information must be
submitted using the Excursion Approval by Superintendent Form(Appendix D)
c. includes input from the School Council where appropriate
4. Inform the parents of the school/community on a timely basis, the annual excursions approved.
5. Assume responsibility within School Generated Funds for all money collected to offset the costs
of Excursions and for the custody, expenditure and accountability of those funds in accordance
with the Board's School Generated & School Council Funds Administrative Procedure, unless
payments are made directly to an accredited, board-approved company providing excursion
services.
6. SECONDARY ONLY: Submit to the appropriate Family of Schools Superintendent, by the end
of January of each school year, an Annual Proposed Field Trip, Presentation & Excursion Plan for
any term 2 secondary activities which were not included on the original October submission.
7. Receive formal approval for any additional ad hoc excursions being considered during the school
year.