Audio/Visual & Computer Rental Form - IAAPA

LAST DAY TO RECEIVE ADVANCE RATE IS 15 MAY 2013 

FORM 4.3 

AUDIO/VISUAL EQUIPMENT, COMPUTER RENTAL, PERIPERALS & ACCESSORIES 

AGREEMENT/ORDER FORM – 2013 (PART 1 OF 4) 

E-mail or fax forms to: 

MARINA BAY SANDS – ATTN: SANDS EXPO & CONVENTION CENTER – MICE SERVICE CENTER 

10 BAYFRONT AVENUE SINGAPORE 018956 

P: +65 6688-3888 F: +65 6688-3889 E: secc@marinabaysands.com 

Please indicate total number of pages faxed to ensure complete order was received. 

EVENT NAME: Asian Attractions Expo 2013 EVENT DATES: 5 – 7 June 2013 BOOTH # / MTG. ROOM # 

EXHIBITING CO. NAME: 

HALL LOCATION: Hall D, E & F 

STREET ADDRESS: CITY: STATE: ZIP: 

TELEPHONE: FAX: E-MAIL: 

ORDERED BY: 

(Print Name) 

SIGNATURE: 

IMPORTANT: ALL SERVICES PROVIDED BY SANDS EVENT SERVICES. AV EQUIPMENT PRICES APPLY TO PER SET-UP DAY ONLY, INCLUDING LABOR FOR DELIVERY TO BOOTH 

ONLY. PRICES LISTED APPLY TO PER SET-UP PER EVENT FOR NOT MORE THAN 3 DAYS DURATION. NO CREDITS WILL BE ISSUED ON SERVICES INSTALLED AS ORDERED EVEN 

THOUGH NOT USED. ALL ORDERS ARE SUBJECT TO A 7% GST & 50% CANCELLATION FEE. REVIEW INVOICE PRIOR TO DEPARTURE. FOR CREDIT CONSIDERATION, ALL SERVICE 

CONCERNS MUST BE MADE KNOWN DURING THE SHOW. 

RATES FOR 3-DAY EVENT 

VIDEO 

AUDIO 

ITEM DESCRIPTION 

QTY 

UNIT 

RATE 

STANDARD 

RATE 

ONSITE 

RATE 

DVD/VCD/CD Player/Recorder (Multi-Region Code) $180 $212 $249 

Karaoke Set (excluding sound system) with digital song bank and touch panel song 

selection system $1,000 $1,176 $1,384 

19” LCD Screen (with VGA input for PC) $200 $235 $277 

Dog House (video monitor floor stand) $60 $71 $831 

42” Plasma Screen (without built in speaker) $840 $988 $1,163 

Camera platform (1m x 1m x 30 cm) $160 $188 $221 

1 Camera with Cameraman, station at one location with tripod stand, platform. 

(Editing and recording excluded) $2,000 $2,353 $2,768 

Video mixer operator (min 12 hours) $1,600 $1,882 $2,215 

Portable Sound System c/w 2 tripod JBL (EON 515) powered speakers, CD player and 

12 channel mixer $2,000 $2,353 $2,768 

JBL (EON 515) powered speaker $400 $471 $554 

Portable Sound System c/w 2 tripod JBL (VRX 932) powered speakers, CD player and 

12 channel mixer $2,400 $2,824 $3,322 

JBL (VRX 932) powered speaker $800 $941 $1,107 

JBL (VRX 518) powered sub woofer $400 $471 $554 

JBL (VRX 918) powered sub woofer $800 $941 $1,107 

Digital Mixing Console – M7CL – 32 channels (Standby technician to be quoted 

separately) $2,000 $2,353 $2,768 

Audio Mixer (Yamaha 6 channels analog) $200 $235 $277 

Audio Mixer (Yamaha 12 channels analog) $300 $353 $415 

Audio Splitter (5 channels, amplifier system must be ordered separately with this item) $200 $235 $277 

Graphic EQ (Standby technician not included) $200 $235 $277 

Effects (reverb & delay) $200 $235 $277 

Shure SM 58 Dynamic Microphone (table or standing mic stand included, amplifier 

system must be ordered with this item) $80 $94 $111 

Shure UHF Wireless Handheld Microphone (table or standing mic stand included, 

amplifier system must be ordered with this item) $200 $235 $277 

Shure UHF Wireless Lapel Microphone (collar mic, amplifier system must be ordered 

with this item) $240 $282 $332 

Direct Box – stereo (XLR isolated audio interface) $80 $94 $111 

Direct Box – mono (XLR isolated audio interface) $40 $47 $55 

Yamaha MSP3 small self powered speaker $90 $106 $125 

Yamaha MSP5A small self powered speaker $130 $153 $180 

Audio Engineer (min 12 hours) $1,600 $1,882 $2,215 

TOTAL 

GST 7% 

GRAND TOTAL (PART 1) 

SUBTOTAL 

Prices, Policies, and Procedures Subject to Change without prior notice. 

GST Registration No. M90364464


FORM 4.3 













ORDERED BY: 

SIGNATURE: 

(Print Name) 





INTERPRETATION 

SYSTEM 

INTERCOM 

VISUAL AIDS 


ITEM DESCRIPTION QTY UNIT RATE 

STANDARD 

RATE 

Basic digital SI system (Bosch digital SI system, including one interpreter booth, 50 

headsets and radiator to cover 200 sq.m, electricity and set up) $8,000 $9,412 $11,073 

ONSITE 

RATE 

SIS Headset (Bosch digital SI system, $600 for loss or damage of headset) $80 $94 $111 

Additional radiator (Including wiring, set up and electricity) $440 $518 $609 

Additional Interpreter Booth (Including wiring, set up and electricity) $2,200 $2,588 $3,045 

Master Intercom – Wired $300 $353 $415 

Master Intercom – Wireless $800 $941 $1,107 

Belt Pack and Headset – Wired $170 $200 $235 

Belt Pack and Headset – Wireless $200 $235 $277 

10’ x 7.5’ (150”) fast folding screen with front skirting, front or rear projection 

available $160 $188 $221 

12’ x 9’ (180”) fast folding screen with front skirting, front or rear projection available $240 $282 $332 

14’ x 10.5’ (200”) fast folding screen with front skirting, front or rear projection 

available $360 $424 $498 

17’ x 13’ (250”) projection screen, rigging service to be quoted separately $600 $706 $830 

Pipes and Drapes (2.9mL x 5mH) $360 $424 $498 

Pipes and Drapes (2.9mL x 1.5mH) $200 $235 $277 

DLP Projector – 4,000 ANSI Lumen, XGA c/w 1.5-1.9 lens (with mobile projection 

stand, overhead installation to be quoted separately) $1,200 $1,412 $1,661 

DLP Projector - 6,000 ANSI Lumen, WXGA c/w 1.5-1.9 lens (with mobile projection 


DLP Projector - 10,000 ANSI Lumen, WXGA c/w 1.5-1.9 lens (with mobile projection 


LCD Projector - 15,000 ANSI Lumen, XGA c/w 1.5-1.9 lens (with mobile projection 


Mobile projection trolley (with power strip) $200 $235 $277 

VGA basic switcher – 4 inputs to 1 outputs (Analogue) $80 $94 $111 

VGA distribution amplifier – 1 input to 2 outputs (Analogue) $160 $188 $221 

VGA distribution amplifier – 1 input to 4 outputs (Analogue) $240 $282 $332 

Analogue Way seamless digital switcher 8 inputs 2 outputs (Digital) $600 $706 $830 

Visualizer for document (must be hooked up to display device, PDP or LCD projector 

and screen should be ordered with this device for visual display) $640 $753 $886 

Laser Pointer with clicker $40 $47 $55 

Laser Pointer (High Power) $100 $118 $138 

Digital speaker timer system with speaker display, audience display and traffic light $400 $471 $554 

TOTAL 

GST 7% 


SUBTOTAL 


GST Registration No. M90364464C.


FORM 4.3 













ORDERED BY: 

SIGNATURE: 

(Print Name) 


ONLY. PRICES LISTED APPLY TO PER SET-UP PER EVENT FOR NOT MORE THAN 3 DAYS DURATION.NO CREDITS WILL BE ISSUED ON SERVICES INSTALLED AS ORDERED EVEN 



STAGE LIGHTING 

PA SOUND 

SYSTEM 


ITEM DESCRIPTION QTY UNIT RATE 

STANDARD ONSITE 

RATE RATE 

Par Can Stage Light – 600 watts (Power and rigging excluded) $100 $118 $138 

LED Par Can Stage Light – full color range (Power, rigging and programming excluded) $120 $141 $166 

ETC Source 4 700W 15-30 deg. Zoom spot (Power, rigging and programming excluded) $360 $424 $498 

ETC custom design metal GOBO $440 $518 $609 

Follow spotlight – 1200 watts w/o power supply $600 $706 $830 

Follow spotlight – 1800 watts w/o power supply $1,000 $1,176 $1,384 

Varilite 2500 – Spot (Ballroom only; power, rigging and programming excluded) $1,000 $1,176 $1,381 

Varilite spots customize GOBO - Beacon custom design full color glass GOBO $2,000 $2,353 $2,768 

Varilite spots customize GOBO - Beacon custom design black & white glass GOBO $1,000 $1,176 $1,384 

Varilite spots customize GOBO - Beacon custom design grayscale glass GOBO $1,000 $1,176 $1,384 

Varilite VLX – LED (Ballroom only; power, rigging and programming excluded) $1,000 $1,176 $1,384 

Avolite Tiger Pearl ;-Stage Lighting Controller $1,600 $1,882 $2,215 

Lighting board operator/programmer (min 12 hours) $1,600 $1,882 $2,215 

Smoke machine c/w water based liquid $400 $471 $554 

Hazer machine c/w water based liquid $400 $471 $554 

Zero 88 Jester - 24 channel lighting desk $400 $471 $554 

Zero 88 Jester - 6 channel dimmer $400 $471 $554 

Portable sound system c/w 2 standing pole. JBL EON 515 powered speakers & JBL EON 

518 subwoofers, CD players, 12 channel mixer + 2 wireless handheld microphones 

Portable sound system c/w 2 standing pole. JBL VRX932 powered speakers & VRX918SP 

subwoofer, CD players & 12 channel mixer + 2 wireless handheld microphones 

$3,600 $4,235 $4,983 

$4,400 $5,176 $6,090 

TOTAL 

GST 7% 


SUBTOTAL 


GST Registration No. M90364464C


AUDIO/VISUAL EQUIPMENT & COMPUTER RENTAL 












ORDERED BY: 

SIGNATURE: 

(Print Name) 





AUDIO/VISUAL TERMS AND CONDITIONS FOR EXHIBITORS 

LABOR: ALL SERVICES PROVIDED BY SANDS EVENT SERVICES. 

• ALL NON-STANDARD/ CUSTOMIZED SET-UP ARE SUBJECT TO A MINIMUM 4-HOUR ($50 PER HOUR) LABOR CHARGE. THIS FEE PROVIDES FOR DELIVERY, INSTALLATION, 

REASONABLE TECHNICAL ASSISTANCE, DISMANTLE, AND PICK-UP OF AUDIO/VISUAL EQUIPMENT. 

• MORE EXTENSIVE AUDIO/VISUAL SETUPS WILL BE CHARGED LABOR AT THE APPROPRIATE HOURLY RATE BASED ON ACTUAL HOURS WORKED. 

• DEDICATED EXHIBIT TECHNICIANS, FLOATERS, OR ANY OTHER FORM OF AUDIO/VISUAL LABOR WILL BE CHARGED AT THE APPROPRIATE HOURLY RATE BASED ON 

ACTUAL HOURS WORKED. 

LABOR RATES (applicable to exhibition halls only): 

$ 50 PER HOUR, STRAIGHT TIME, MON-SUN, INCLUDING HOLIDAYS 8 AM TO 12 MN. 

*AFTER 8 HOURS OF WORK, 1.5X RATE APPLIES 

*ANY WORK FROM 12:01 AM TO 07:59 AM IS 3X RATE 

• TWENTY-FOUR (24) HOUR NOTICE IS REQUIRED TO ORDER DEDICATED TECHNICIANS. ORDERS PLACED WITH LESS THAN 24-HOUR NOTICE ARE SUBJECT TO HIGHER 

RATES. 

EQUIPMENT 

• CANCELLATION OF EQUIPMENT AND SERVICES MUST BE RECEIVED AT LEAST 24 HOURS PRIOR TO INSTALLATION TO AVOID A MINIMUM ONE-DAY CHARGE ON 

EQUIPMENT. ORDERS CANCELLED AFTER SET-UP BEGINS WILL BE CHARGED FOR BOTH EQUIPMENT AND LABOR. 

• POP-UP ORDERS MAY BE SUBJECT TO ADDITIONAL EQUIPMENT CHARGES BASED ON AVAILABILITY. DELIVERY AND SET-UP OF SUCH ORDERS WILL OCCUR IN THE ORDER 

THEY ARE RECEIVED. 

• BY SIGNING THIS RENTAL AGREEMENT, RENTER HEREBY ASSUMES AND SHALL BEAR THE ENTIRE RISK OF EQUIPMENT ABUSE OR MISUSE, LOSS BY FIRE, THEFT OR 

MISPLACEMENT, OR ANY OTHER CAUSE OF LOSS OR DAMAGE TO THE RENTAL EQUIPMENT WHILE IN THE RENTER’S POSSESSION. IN THE EVENT OF SUCH OCCURRENCE, 

THE RENTER SHALL IMMEDIATELY PAY SECC, IN CASH, ALL RENTAL FEES DUE UNDER THE TERMS OF THE RENTAL AGREEMENT PLUS THE VALUE OF THE EQUIPMENT 

RENTED (BASED ON FAIR MARKET VALUE AT THE TIME OF RENTAL). ALL RENTAL EQUIPMENT SHALL BE CONSIDERED STILL RENTED, WITH RENTAL FEES ACCRUING, 

UNTIL SUCH PAYMENT IS MADE IN FULL. 

• A REPRESENTATIVE MUST BE IN YOUR BOOTH OR MEETING ROOM TO SIGN FOR EQUIPMENT DELIVERY AND RESPONSIBILITY. 

• FOR BOOTH ORDERS, ELECTRICAL SERVICE IS NOT INCLUDED IN EQUIPMENT PRICING. CALL +65 6688-3888 TO PLACE AN ELECTRICAL ORDER. 

EQUIPMENT DELIVERY AND INSTALLATION TIMES ARE PRIORITIZED AFTER THE COMPLETED FORM IS PROCESSED THROUGH SECC ORDER PROCESSING. SECC AND SANDS 

EVENT SERVICES ARE NOT RESPONSIBLE IF EQUIPMENT INSTALLATION DOES NOT MEET EXHIBITOR’S TIMELINE DUE TO ANY UNFORESEEN CIRCUMSTANCES OCCURRING AT 

SHOW SITE. 

PLEASE FAX OR EMAIL SCANNED ORDER FORMS OF ALL FOUR (4) PAGES. 

BY SIGNING THIS RENTAL AGREEMENT, RENTER HEREBY UNDERSTANDS ALL OF THE ABOVE CONDITIONS AND TERMS. 

FORM 4.3 

SIGNATURE 

CALCULATING YOUR ORDER: 

AUDIO/VISUAL EQUIPMENT, COMPUTER RENTAL, PERIPERALS & ACCESSORIES (PART 1) $ 



GRAND TOTAL $ 

DATE 

PAYMENT MODE Credit card information will be used to guarantee the service request on this order form. (Will be used for any and all Sands Event 

Services you order in addition to those listed on this form.) 

Check / Telegraphic No. _________________________ MAKE PAYABLE TO: MARINA BAY SANDS PTE LTD. MUST BE RECEIVED 14 DAYS PRIOR TO EVENT START DATE. 

Cheque Payment: 

All cheques should be crossed and made payable to 

Marina Bay Sands Pte Ltd 

All payments must be sent directly to: 

Marina Bay Sands Pte Ltd 

Accounts Receivable 

Finance Non-Gaming Department 

10 Bayfront Avenue 

Singapore 018956 

Reference: Please include the show name at the back of the 

cheque. Failure to do so will result in cheque not properly 

crediting to your event account. 

Telegraphic Transfer: 

Please make payment to: 

Bank Name: DBS Bank Ltd 

A/C No.: 003-909346-2 

A/C Name: Marina Bay Sands Pte Ltd 

Swift Code: DBSSSGSG 

Reference: Please include the event/event 

date during Telegraphic Transfer. Failure to 

do so will result with the wire transfer not 

properly crediting to your event account. 

NOTE: Organization will be responsible for 

the payment of all charges incurred from the 

bank. 


GST Registration No. M90364464C 

Credit Card Payment: 

Please fill up the Credit Authorization Form 

and submit together with front and back 

of the credit card. 

Note: To omit the 3 digit CVV/CVC 

numbers at the back of the credit card due 

to security issues. 

Cash (only applicable for onsite orders)

FORM 1 

CREDIT CARD AUTHORIZATION/METHOD OF PAYMENT FORM 2013 











ORDERED BY: 

SIGNATURE: 

(Print Name) 

IMPORTANT: TO RECEIVE ADVANCE DISCOUNT PRICES (UNLESS OTHERWISE STATED) SANDS EVENT SERVICES MUST RECEIVE YOUR ORDER WITH FULL PAYMENT BY 5 PM UTC 

21 CALENDAR DAYS PRIOR TO SHOW OPENING DATE TO ENSURE AVAILABILITY. ALL OTHER ORDERS WILL BE PROCESSED AT THE STANDARD OR ON-SITE RATE. NO CREDITS 

WILL BE ISSUED ON SERVICES INSTALLED AS ORDERED EVEN THOUGH NOT USED. ALL ORDERS ARE SUBJECT TO A 7% GST & 50% CANCELLATION FEE. REVIEW INVOICE PRIOR TO 

DEPARTURE. FOR CREDIT CONSIDERATION, ALL SERVICE CONCERNS MUST BE MADE KNOWN DURING THE SHOW. 

METHOD OF PAYMENT & AUTHORIZATION (will be used for all Sands Event Services you order or incur): 

Credit Card (please complete information below) 

All credit Card Authorization Form submitted must be accompanied with the scanned credit card (front and back). 

Note: To omit the 3 digit CVV/CVC numbers at the back of the credit card due to security issues. 

Personal Credit Card: American Express Diners Club JCB MasterCard VISA 

Company Credit Card: American Express Diners Club JCB MasterCard VISA 

Account Number: 

Expiration Date: 

Cardholder’s Name: 

Cardholder’s Signature: 

Cardholder’s Billing Address: 

City/State/Zip: 

IF YOU WILL NOT BE ATTENDING THE EVENT, PLEASE INDICATE PERSON(S) AUTHORIZED TO SIGN ON YOUR BEHALF. 

OTHER AUTHORIZED SIGNER(S): 

Print Name 

Signature 

Print Name 

Signature 

We recommend that this form be sent to us via Fax or secured/encrypted email. While we have implemented procedures to safeguard and secure your 

information, we are unable to verify the security of electronic transmissions of such information to us and shall not be liable or responsible for any 

unauthorized access or loss of information submitted to us. 

SERVICES TO BE COVERED BY THIS CARD: ALL 

AUDIO/VISUAL HIGH REACH EQUIPMENT PLANT AND FLORAL 

BOOTH CLEANING SERVICES INTERNET PIPED SERVICES (AIR, WATER, DRAIN) 

BUSINESS CENTER SERVICES LABOR TELECOMMUNICATIONS – ICT 

CATERING LOGISTIC SERVICES TELEVISION PROGRAM SERVICES 

ELECTRICAL MAIL CENTER SERVICES TRUSS/LIGHTING RENTAL 

HANGING APPLICATIONS/RIGGING MATERIAL HANDLING EQUIPMENT OTHER 

OTHER INFORMATION 

All invoices need to be settled prior to show close unless special billing privileges have been established with the Sands Expo & 

Convention Center. Credits will not be issued on services installed as ordered even though not used. All orders are subject to a 50% 

cancellation fee. Please review all work orders and invoices prior to leaving show site. For credit consideration, all service concerns 

must be made known during the show. Please read all forms thoroughly for all instructions and conditions prior to placing orders. 

THIS FORM CAN BE USED FOR SERVICES DELIVERED TO THE SANDS EXPO & CONVENTION CENTER AND/OR 

THE MARINA BAY SANDS HOTEL.

Audio/Visual & Computer Rental Form - IAAPA

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