Exhibit Info and Application Form - Denver X-ray Conference

2013 Denver X-ray Conference Exhibit Information
5—9 August 2013 at the Westin Westminster Hotel, Westminster, CO U.S.A.
Web site: www.dxcicdd.com
Sponsored by The International Centre for Diffraction Data
Exhibitor Applications for the 62nd Annual Denver X-ray Conference are now being accepted!
BOOTH FEE: The cost per booth is $2,100. Booths will be assigned on a first-come / first-serve basis, excluding sponsors* who receive preferential
booth space. Please return your Exhibit Booth Application Form without delay. Because of the competitive nature of booth assignments,
we will not reserve booth space for any company without payment. Booth Fee includes:
8’ deep x 10’ wide booth with drapery (8' high back wall and 3' high side drapes). Linear booths only. Ceiling height 22’. Carpeted
floor. Exhibits located on lobby level in Westminster Ballroom. Sessions and workshops are also held on lobby level in
Standley Ballroom, Cotton Creek and Meadowbrook Rooms.
7” x 44” identification sign with your company name
Wireless internet access in the exhibit hall
Waived registration fee for three exhibit personnel per booth; three complimentary copies of the On-site Program Booklet and
access to all workshops and sessions; coffee breaks and evening mixers. All other persons are required to register for the conference.
Electronic copy of the 2013 DXC attendee list (distributed in Excel format at the conclusion of the conference)
SHOW DECORATOR: ICDD has contracted the services of Freeman Decorating Company. Once your application form has been received and
processed, information regarding booth decorations, truck access, shipping, set-up and tear-down details, etc, will be sent to you from Freeman
through their on-line service.
RADIATION SAFETY: It is suggested that exhibitors NOT have X-rays on in booths. If you require X-rays on, please indicate this on your application
form. Information forms regarding Colorado radiation safety regulations and requirements for certification will be forwarded to you.
POWER AND PHONE REQUIREMENTS: Power and phone requirements will be handled by The Westin Westminster. A form asking for your
requirements will be included in the on-line kit that you will receive from Freeman. Questions regarding the forms should be addressed to the
Engineering Department at The Westin.
CANCELLATION POLICY: Cancellations received by 1 June 2013 will receive a refund for one half of the booth fee. There will be no refund for
booths cancelled after 1 June 2013.
NOTICE: The local arrangements committee reserves the right to make the final determination on booth assignments so as to yield an
"optimum fit" of exhibitors into the available space. It is therefore important that you indicate several preferences on the application. WE
RESERVE THE RIGHT TO REORGANIZE THE BOOTH ARRANGEMENT IF THE DEMAND FOR BOOTH SPACE, SAFETY, OR OTHER CONSIDERA-
TIONS REQUIRE SUCH ACTION.
BOOTH SET-UP / TAKE-DOWN SCHEDULE / SHOW HOURS
Freeman Set Up Saturday, 8:00 AM to 5:00 PM (estimated)
Exhibitor Set Up Saturday, 5:00 PM (estimated) to 8:00 PM Sunday 8:00 AM to 8:00 PM
Exhibit Hours Mon & Tues: 11:00 AM to 5:00 PM Wed: 12:00 PM to 7:00 PM Thurs: 10:00 AM to 1:00 PM
Tear Down Thurs: 1:00 PM to 6:00 PM
* Sponsorship Opportunities *
Available for Exhibitors
Please refer to Sponsorship Options for DXC 2013 and the
corresponding DXC Sponsorship Application Form to take
advantage of this amazing marketing opportunity open
to all exhibitors. Sponsorship options for DXC 2013 include
more electronic options than in previous years.
We are pleased to
be working with the
Westin Westminster
for DXC 2013 and
expect superior
service.
Exhibitor Application Process
1. Exhibitor booths are assigned on a first come / first serve basis and must be
accompanied with full payment. There is no deadline for exhibitor sign-up.
2. Once your application has been processed, two copies of the exhibit contract,
and the Rules and Regulations for exhibiting at the 2013 Denver X-ray
Conference will be mailed to you, along with your confirmed booth assignment.
It is mandatory that both copies of the contract be signed and returned
to ICDD. No company will be permitted to exhibit at the conference without
a signed contract.
3. Freeman Decorating will send you their on-line kit for booth set-up.
4. All exhibitors will be required to forward a Certificate of Insurance; details
are included in the Rules and Regulations.
5. *Sponsorship opportunities are assigned on a first come / first serve basis.
Sponsors for the Wine and Cheese Poster Sessions will receive preferred
choice on booth preferences if sponsorship application is received by 1 April
2013.
6. For additional information contact ICDD Conference Services Department at
610.325.9814 or dxc@icdd.com.

2013 Denver X-ray Conference Exhibit Information
5—9 August 2013 at the Westin Westminster Hotel, Westminster, CO 80020 U.S.A.
Web site: www.dxcicdd.com
Sponsored by The International Centre for Diffraction Data
2013 DENVER X-RAY CONFERENCE EXHIBITOR APPLICATION FORM
Company Name (as it should be listed in the DXC Program and Website)
Website
Phone
General Info Email
Primary Contact (not listed in DXC Program and Website)
First name
Last Name
Address
City State Zip Country
Phone
Email
EXHIBIT SPACE:
Booth Preference: please do not make all of your booth preference choices in the same general location. If your preferred booth spaces are not available, the
most comparable space still available will be assigned.
1st 2nd 3rd 4th 5th
Competitors: I would prefer our booth(s) not be adjacent to, or facing, the following probable exhibitors:
1st 2nd 3rd 4th 5th
X-rays on in Booth: Yes No
PAYMENT:
Number of Booths at $2100 each Total Amount Due $
Check Enclosed: payable to ICDD/DXC Charge my: Visa MasterCard AmEx
Card Number CVV# Exp Date
Card Holder Name (Print)
Signature
Billing Address: If other than primary contact, list below.
First Name
Last Name
Company
Address
City
State
Zip
Country
Phone
CANCELLATION POLICY:
Cancellations received by 1 June 2013 will receive a refund for one half of the booth fee. There will be no refund for booths cancelled after 1 June 2013.
Return application by mail, email or fax to: Denise Flaherty, ICDD, 12 Campus Blvd., Newtown Square, PA 19073 USA
E-mail: flaherty@icdd.com Fax: 610-325-9823