invitation for tender and instructions to tenderers - Indian Institute of ...

INVITATION FOR TENDER
AND
INSTRUCTIONS TO TENDERERS
Proposal for design and implementation of LAN solution
for new facilities at Indian Institute of Science
Supercomputer Education and Research Centre
Indian Institute of Science
Bangalore 560012
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INVITATION FOR TENDER
The Indian Institute of Science is one of the premier educational
institutions in India. It has a large number of doctoral students
pursuing research in frontier areas in science and engineering. The
central computing facility and networking facilities for the Institute
is located at the Supercomputer Education and Research Centre
(SERC) and caters to the computational and networking
requirements of the campus. IISc consists of more than 40
academic departments spread across the campus and all the
departments are connected to the SERC using both multimode and
single mode fiber and providing gigabit connectivity in the
backbone. All the departments and other locations in the campus
have a standards based ethernet LAN solution with a cable plant
solution conforming to standards.
The Institute is inviting tenders in two-cover format for supply and
installation of Local Area Network (LAN) solutions for a set of new
facilities, namely Aerospace Engineering Building, Physics
Building, Nanoscience Building and the Biosciences Building, the
details of which are given in subsequent sections. The activity will
cover understanding the technical and functional requirements
clearly, arriving at a suitable and cost effective equipment
configuration meeting all the stated functional requirements. The
selected bidder will have the responsibility to supply, install and
manage the installation for the stated period of time. It is
envisaged that the bidder will have to provide warranty and
comprehensive maintenance services for a period of at least three
years after acceptance.
The bidders have to provide technical and commercial offers for
each one of the four requirements. The Institute may choose to
select one or more bidders through the tendering process for the
requirements. The decision of the Institute is final and binding on
all the bidders.
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Guidelines to Tenderers
1. The tender, including all proposals, should be addressed to
The Chairman
Supercomputer Education and Research Centre
Indian Institute of Science
Bangalore 560 012.
2. A two-cover system is proposed for the submission of tenders,
consisting of
Cover A : Technical Bid : containing
i. Executive Summary of the proposal as per
Proforma given in this document.
ii. Complete Technical Details of the proposed
cabling and switching requirements.
iii. Performance details of the proposed equipments.
iv. Terms and conditions for the offer.
v. Supporting technical material, such as
brochures white papers etc.
Cover B: Price Bid: containing the prices as per the format
indicating unit price for each component.
3. The individual covers to be sealed and superscribed as
SERC/LAN/2010 Technical Bid, and
SERC/LAN/2010 Price Bid respectively.
4. The two sealed covers should be placed in another sealed cover,
addressed to The Chairman, Supercomputer Education and
Research Centre, Indian Institute of Science and should be
superscribed as SERC/LAN/2010.
5. The sealed cover should reach the office of Mr. S.R. Harish,
Spl. Officer, Supercomputer Education and Research
Centre, Indian Institute of Science, latest by 8 th March 2010
before 17:00 Hrs.
6. No request for any further extension of the above deadline shall
be entertained. Delayed and/or incomplete tenders are liable to
rejection.
7. All the covers should bear the name and address of the
tenderer.
8. The Technical Bid and the Price Bid should be duly signed by
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the authorized representative of the tenderer.
9. The Technical Bid and the Price Bid should be bound
separately as complete volumes.
10.The prices should not be mentioned in the Technical Bid.
11.A tender, not complying with any of the above conditions is
liable to rejection.
12.The tenderers are requested to go through the General Terms
and Conditions, detailed in this document, before filling out the
tender.
13.A prebid clarification meeting, is scheduled in SERC on 19 th
February 2010 at 16:30 hrs
Note: The requirements are for the cable plant solution and LAN
switches for
Aerospace Building
Physics Building
Nanoscience Building
Biosciences Building
The offers for each one of the requirements has to be independent
and complete in all respects for both the technical part and the
commercial part and submitted in separate sealed covers. The four
technical covers have to be placed in another sealed cover marked
“Technical offer for LAN Requirements of new buildings”. Same
approach to be followed for the commercial part. The technical bids
for each one of the requirements has to indicate the name of the
facility for which it is meant.
Masked copy of the commercial bid (with out indicating the price
component) for each one of the requirements is to be included in
the corresponding technical bid.
Estimate of the requirements for each one of the facilities is given
in the body of the tender document, the table provided in the
annexure as well as marking made on the diagram included in the
annexure. The bidders have to note that this requirement is
only an estimate and may undergo a revision, if required, by
not more than 40 %.
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TECHNICAL SCOPE OF WORK
1. Introduction
The Indian Institute of Science is a premier Research and
Education institute in the country. The campus has a fiber based
gigabit Ethernet backbone spread across 1.5 square kms of the
campus area to interconnect the various departments on campus.
The network comprises of a core Ethernet switch that forms the
root of the tree topology of the gigabit Ethernet backbone. The tree
is organized into level 1, level 2 and level 3 nodes (a total of about
57) and there are about 3000 plus end systems in the campus that
are interconnected.
The campus hosts comprise of both clients and servers. Clients
access the computing facilities at the SERC as well as the Internet.
Servers on campus host information that is accessible from the
Internet.
The campus has three access links to the Internet subscribed
through three different Internet service providers.
1.1 Internet Resources Availability
The campus has a total address range of two /19s of the address
144.16.0.0/16, allocated by ERNET for use on the campus.
However, the campus consists of privately addressed hosts
(10.0.0.0/8) accessing the Internet and publicly addressed servers
(from the range mentioned above) providing information via the
Internet.
1.2 Internet Services on campus
The campus has direct access to resources on the Internet. All web
access from campus to the Internet is through a www/ftp proxycache.
All email coming into and going out of the campus is
through a single email server on campus. Within the campus,
there are mail servers in each department providing mailbox
access services to the local users.
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1.3 Network Security
Network access security is implemented using ACLs to permit
specific services only. Other specific access is permitted with an
additional layer of ACLs at the ISP router at ERNET.
The network diagram of the existing LAN network at the Institute is
given in Annexure A.
Requirements in brief
Supercomputer Education and Research Centre (SERC) at the
Indian Institute of Science (IISc) is planning to implement a
standards based state of the art Local Area Network (LAN) solution
to provide campus connectivity to the following four new facilities:
1 - Aerospace Building
2 - Physics Building
3 – Nano science Building
4 - Biosciences Building
The broad scope of this tender, which is detailed in subsequent
sections, is to supply, install and commission, operationalise and
maintain the LAN as a total turn key solution. The bidders have to
understand clearly the requirements from the subsequent sections,
make the site visits to each one of the new facilities, understand
the existing campus network backbone and design and implement
an optimal and cost effective solution to meet the stated
requirements.
The total solution requires:
- Implementing a cable plant solution conforming to the standards
(gigabit to the desktop) to provide connectivity to the
desktops/laptops and servers located in the faculty
rooms/laboratories and the administrative units of each of the new
facilities.
- Providing the switching requirements to ensure gigabit
connectivity to all the ports with sufficient number of copper and
fiber interfaces.
The requirements of each one of the four new facilities are clearly
stated in the Annexures C to F. The Annexures contain brief
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details of the facility, requirements in a tabular form giving the
details for each room/wing/floor and the plan layout of the facility
depicting the requirements in the diagram.
It is to be noted that some part of the conduiting infrastructure is
in place in each one of the facilities and the bidders have to clearly
understand the same and provide a solution to seamlessly
integrate the conduiting infrastructure in the cable plant design to
ensure that the offered total solution meets the stated
requirements, conforms to the standards and more importantly is
optimal and cost effective.
2. Bidder's Eligibility Criteria:
It is to be noted that the overall requirement of this tender is to
provide a LAN solution to ensure connectivity to about 2000
points. Therefore bidders who have the necessary technical
competence and capability with prior experience of having
designed and implemented such complex solutions in the recent
past and meeting the criteria stipulated below only need apply.
The technical solution provided by the bidders will be evaluated by
the technical committee only after the bidders meet all the criteria
stipulated.
1. Bidder should be ISO 9000 certified.
2. Bidder has to be a current legal entity and has to provide
evidence for the same.
3. Bidder should be a profit making company for the last three
financial years with a turn over for each year not less than
ten crores.
4. Bidder must have prior experience of implementing LAN
solutions for the corporate and should have implemented
atleast two LAN solutions of similar type (both cabling
solution and switching requirements) as a total turn key
solution with points of connectivity greater than 1000 in
each one of them during the period Jan 2007 to Dec 2009
through a single purchase order.
5. The bidder is expected to be a system/network integrator of
repute and should have implemented the cable plant and the
switching technology proposed in this tender in one of the
above mentioned projects.
6. In the event of more than one vendor participating in the
tender together as a consortium and submitting a bid, it is
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to be noted that the prime bidder of that consortium has to
meet all the eligibility criteria stated here.
It is mandatory for the bidders to provide all the necessary
documentation in support of the above. Non-submission of the
necessary documentation along with the offer will result in
disqualification and the bid will be summarily rejected.
The requirements stipulated in this document is to ensure that the
total solution provided by the bidders as a response to this tender
is able to meet all the stated technical and functional requirements
with the expected levels of performance and functionality.
The successful bidder has to supply, install and commission,
operationalise the network and ensure that all the stated
requirements are met during the acceptance before it is handed
over to the Institute. The warranty support required is for a period
of three years post acceptance.
3. Cable Plant Solution:
1. The number of points of connectivity in each floor/wing as well
as the exact distribution of the same in the faculty
rooms/laboratories/conference rooms etc are given in the
Annexures.
2. The entire cable plant solution including the part of the work
related to the laying of channels/conduits/race ways, which is
currently under progress, has to conform to the Structured
cabling approach and has to conform to the EIA/TIA 568 B
standards. Certification and Warranty to ensure performance
and application assurance is mandatory.
3. The horizontal cabling will be 4 core Unshielded Twisted Pair
(UTP) Category 6 (Gigabit to the desktop) terminated with
Information outlets of either single or dual or quad depending
on the requirement at the specific location.
4. Patch panels / Jack panels should be provided along with the
patch cords of adequate lengths conforming to the standards.
5. Cabling activity, for both Copper and Fiber Optic includes all
the associated material and related civil work as a total turn key
solution. For example, cable pulling, connectorisation of cables,
crimping of cables, UTP termination of nodes and the associated
labour for fixing racks and panels etc.
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6. The work related to the connectivity requirements in the main
communication rooms as well as the floor level/wing level
communication rooms will be within the scope.
7. After the cable plant is implemented completely, it has to be
tested using appropriate tools to ensure that it meets all the
stated requirements and the test reports have to be submitted.
4. Switching Requirements:
1. The main switch/core switch to be located in the main
communication room of each one of the buildings must have
adequate number of fiber ports for the backbone connectivity as
well as down stream connectivity. In addition to that, it will
provide 24/48 ports of gigabit connectivity (1000 Base T) which
is to be used for connecting the distribution level switches
located in the floors/wings and the switch located in the server
room.
2. The main switch to be provided will be a full function Layer 3
switch to support all the requirements including the IP
Multicasting, VLAN aggregation and the other distribution
switches, based on the port density requirements of the
departments need to be atleast Layer 2 manageable switches.
3. The main switch to provide the necessary functionality and
features as stated and in addition wire speed performance.
4. All the other switches have to provide the required functionality
and features, complete manageability and in addition at least
50 % wire speed performance.
5. The access level switches are required to have atleast 50%
wirespeed performance.
5. Network Management and Monitoring:
SERC has implemented the NMS and NMT solutions for
administering and managing the campus network as well as the
Internet services. Brief details of the same are given below:
The bidders need NOT quote NMS and NMT solution as a part of
their offer. However they have to understand the solution
implemented at SERC as a centralised management solution and
ensure that the products supplied through this tender are
manageable using the same architecture. It is to be noted that the
Institute currently has network switches which are supplied at
different points in time by multiple venders and from different
OEMs.
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The active networking devices on the campus network are
monitored and managed from SERC. This is done by using a
Network Management Station (NMS) that runs the HP Open View
software. This software uses SNMP based monitoring to manage
the active networking devices. The devices that are deployed on the
campus network are "Manageable" devices and therefore monitorable
and manageable by the NMS.
The NMS provides the following functions:
• Displays the logical topology of the campus network device
interconnections.
• Provides a means of navigating the graphical topology to
"examine" individual devices upto the level of an individual
port.
• Dynamically monitor the traffic/errors at the level of a port
and show a real time plot.
• Ability to monitor the functional status of the network device
and archive the data for future retrieval and analysis.
• Ability to generate alarms and notifications in real time so as
to alert the operator of specific contexts (pre-defined in the
configuration).
• Ability to generate periodic reports for device availability,
traffic and inventory.
6. Specific Technical Information required along with the
technical bid:
1. Product data sheets for all the products quoted with detailed
technical specifications
2. Copies of test reports conducted by independent labs recognized
in the industry for performance details
7. Evaluation Methodology:
1. The response to the RFP by the bidders will be the technical
and commercial response as a two part bid. The technical
response has to include the complete product specification and
standards compliance details and should include responses to
the technical information required (section 6, above) and the
technical bill of materials.
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2. Based on the technical offer received from the bidders, the
technical committee will evaluate the suitable ones and invite
them for a technical presentation and discussion.
3. The bidders, during the above mentioned session, have to
clearly give details of the solution proposed as well as an
implementation plan for smooth and seamless integration of the
products into the existing campus LAN.
4. The Representation should cover all the additional benefits of
the proposed solution including support for the optional
functional requirements, as listed above.
5. After the presentation/discussion, taking into account the
technical offer submitted by the bidders, the technical
committee will shortlist bidders and the short listed offers will
be considered for further evaluation.
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TERMS AND CONDITIONS
Technical Bid :
1. The technical bid should be complete as per the items
mentioned in the guidelines to the tenderers. Incomplete
proposals are liable for rejection.
2. The Executive summary, should be furnished as per the
proforma supplied with this document, along with the profile of
the company. Tenders not adhering to this format are liable for
rejection.
3. The Technical proposals should be in line with the specification
given in the earlier section of this document. Deviation from
these specifications if any should be highlighted. IISc holds the
right to accept or reject proposals with such deviations.
4. The successful bidder is expected to complete the commitment
in 6 weeks from the date of the award of the contract.
Price Bid:
1. Unit price for each of items should be quoted. Prices for any
additional hardware or software components offered as value
additions should be quoted as separate line items.
2. The Prices for all imported items to be quoted in US Dollars in
FOB basis. Letter of Credit would be the preferred mode of
payment for imported items.
3. Agency commission, Installation, if any, will be paid only in
Indian Rupees to the Indian agent after successful delivery,
installation, commissioning & satisfactory working and
acceptance of the equipment. Such charges, if any, should be
quoted clearly in the Price Bid.
4. The offer should be valid at least for a period of six months
from the date of submission of the complete tender.
Installation and Acceptance of the Equipment
1. The tenderer should be able to install and commission the
equipment at the designated locations within the IISc Campus.
Installation charges (payable in Indian Rupees only), if any,
should be indicated by the tenderer in the Price Bid.
2. Subsequent to successful installation at IISc, the equipments
will be accepted after a successful uninterrupted operation for
a period of 30 (thirty) days.
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Warranty
1. Warranty on all the hardware components should be valid for a
period of at least 3 years from the date of acceptance of the
equipment at a particular location
2. During the warranty period, the tenderer shall be fully
responsible for the manufacturer’s warranty in respect of
proper design, quality and workmanship of all the equipment,
accessories, etc.
3. During the warranty period, the tenderer shall attend to all the
hardware problems on site and shall replace the defective parts
at no extra cost to the purchaser.
General
1. IISc reserves the right to reject any or all the tenders, wholly or
partly without assigning any reason thereof, and shall not be
bound to accept the lowest tender.
2. IISc reserves the right to distribute the work across multiple
tenderers, if necessary
3. IISc reserves the right to alter and revise the technical
specifications or the required quantity at any point of time, In
case of such alteration, the tenderers will be notified duly.
4. Tenderer is to abide by all the Terms and Conditions detailed
above. In case, these terms and conditions are not acceptable to
any tenderer, he should clearly specify the deviations in his
tender. IISc reserves the right to accept or to reject them.
CHRONOLOGY OF EVENTS
Release of RFP : 16 th Feb 2010
Prebid clarification meeting : 19 th Feb 2010 @ 16:30 hrs
Visit to Depts.(by vendors) : 23 rd Feb 2010
Receipt of vendor queries : 25 th Feb 2010
Response to queries : 1 st Mar 2010
Due date for submission
of tender
: 8 th Mar 2010 before 17:00 hrs
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Proforma for Executive Summary
1. Name and Address of the Manufacturer:
2. Name and Address of the Tenderer:
3. Tenderer’s Proposal Number and Date:
4. Summary of the solutions proposed:
Item
A
B
C
D
E
F
Make and Model No.
5.
Checklist for documents attached
Technical details of the proposed
equipments and software.
Performance Details of the proposed
Equipments
Terms and conditions for offer
Authorization Letter from Foreign
Principal
Supporting Literatures
Company’s profile
Any other documents (please specify)
√ appropriately
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6. Contact details of the personnel for all future correspondence
related to this proposal:
Name & Designation:
Phone No:
Fax No:
Mobile :
Email:
………………………………Signature
………………………………Name & Designation
…………………………….. Organization
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