REQUEST FOR PROPOSALS - Westchester County Government

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A.) BACKGROUND The County plan currently has approximately $390,000,000 in assets invested in twenty (20) different investment options. The plan serves approximately 5,600 participants, with 250 individuals currently receiving benefit payments. The Hartford has been the plan administrator since January 2007. B.) SCOPE OF WORK and DELIVERABLES The Board is seeking proposals from consultants in order to evaluate the County’s Deferred Compensation Plan provider and/or to prepare, distribute, receive, review and evaluate responses to a Request for Proposals (“RFP”) in conjunction with the County’s Deferred Compensation Plan, pursuant to Section 457 of the Internal Revenue Code and Section 5 of the New York State Finance Law including all rules and regulations issued pursuant thereto. As stated in greater detail below, the Board reserves the right to award some or all of the work, or reject all proposals. Since the work is broken up into two (2) parts, the Board is requesting two (2) part proposals from all proposers with itemized proposals and pricing for each part. Part I: The consultant will review and evaluate the Board’s current contracts, including its current one (1) year option with its current provider, its investment menu, underlying cost structure of the current plan options, plan level statements, enrollment kits and recent accrual and quarterly plan reviews. The consultant will then provide a final recommendation and assist with the preparation and negotiation of the possible one (1) year option with the current provider. All review and recommendation work must be completed by the consultant within thirty (30) days of the award of the contract. Part II: The consultant will be required to prepare an RFP for the Board. In addition, the consultant will assist the Board in the review and evaluation of proposals received in accordance with the New York State Deferred Compensation Board Rules and Regulations. The consultant's review will consist of preparing a gross comparative analysis of all products and/or services offered; a summary of the advantages and disadvantages of each of the proposals; and a recommended ranking of the top three proposals in each category based on overall quality. It is anticipated that proposals will be received from more than ten (10) administrative and/or financial organizations. The consultant will be required to review the proposals and submit analyses and recommendations to the Board. The consultant will then assist with the preparation and negotiation of the new agreement with the recommended provider. 3
C.) PROPOSAL CONTENT 1.) All proposals must contain separate itemized proposals for both Part I and Part II described above. All proposals must include the information requested below. The entire proposal shall be no more than fifty (50) pages in length. Be sure to indicate next to your response which question is being answered. If the answer is contained within another area of the proposal, please state where the information can be located. a.) Provide information regarding the history and organization of your firm. Include your areas of expertise, number of employees, number of offices and locations, and which office would be responsible for this account. b.) Describe the roles of the principal and other personnel assigned to the account, including their name and title, experience, educational background or resume. Personnel assigned as “trainers or instructors” in conducting the proposed services shall include two client references. c.) Provide a list of client references, preferably government or other public entities. Include the name of the organization, addresses, telephone numbers, name and title of the organization’s representatives assigned to review/monitor the work performed, and hours available. d.) Complete the forms (including not limited to execution and notarization, where required) annexed hereto as Attachments. 2.) MINIMUM QUALIFICATIONS a.) At least five years of experience as a consultant in connection with deferred compensation programs. b.) The consultant must be authorized to do business or licensed to do business in New York State. c.) The consultant should have at least one municipal client during the past five years. III. LEGAL A.) UNDERSTANDINGS Please take notice, by submission of a proposal in response to this request for proposals, proposing entity agrees to and understands: that any proposal, attachments, additional information, etc. submitted pursuant to this Request for Proposals constitute merely a suggestion to negotiate with the County of Westchester and is not a bid under Section 103 of the New York State General Municipal Law; 4
Page 1 and 2: COUNTY OF WESTCHESTER, NY REQUEST F
Page 3: C.) REQUESTS FOR CLARIFICATION All
Page 7 and 8: The County is not responsible for a
Page 9 and 10: County shall have the right to repr
Page 11 and 12: The data on pages ___ of this propo
Page 13 and 14: such decision I certifying that suc
Page 15 and 16: SCHEDULE “B” STANDARD INSURANCE
Page 17 and 18: SCHEDULE “C” QUESTIONNAIRE REGA
Page 19 and 20: SCHEDULE "D" CERTIFICATION REGARDIN
Page 21 and 22: SCHEDULE “E” REQUIRED DISCLOSUR
Page 23 and 24: Please also note that the convictio
Page 25 and 26: CRIMINAL BACKGROUND DISCLOSURE FORM
Page 27 and 28: project which you intend to perform
Page 29 and 30: THIRD: For the Work to be performed
Page 31 and 32: terminate this Agreement in whole o
Page 33 and 34: is the goal of the County to use it
Page 35 and 36: officers, employees, agents, contra
Page 37 and 38: The Consultant represents and warra
Page 39 and 40: services of one hundred thousand ($
Page 41 and 42: ACKNOWLEDGMENT STATE OF NEW YORK )
Page 43 and 44: SCHEDULE “A” SCOPE OF SERVICES
Page 45 and 46: SCHEDULE “C” STANDARD INSURANCE
Page 47 and 48: Contract #: _______________________
Page 49: SCHEDULE “G” Westchester County
Page 53 and 54: SCHEDULE “I” CERTIFICATION REGA

REQUEST FOR PROPOSALS - Westchester County Government

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