Course catalogs - New Jersey Learning Management Network

USER’S GUIDE FOR THE
Last Updated: August 30, 2007

TABLE OF CONTENTS
Overview ........................................................................................................ 3
Homepage.................................................................................................... 3
General Information .................................................................................... 4
Creating an account on the NJLMN........................................................... 6
The benefits of having an account............................................................... 7
Logging in to the NJLMN........................................................................... 8
Custom functions available after log in....................................................... 8
User profile .............................................................................................. 8
Online course portal................................................................................. 8
Registration summary .............................................................................. 8
Transcripts................................................................................................ 8
Course catalogs.............................................................................................. 9
The NJLMN classroom course catalog ....................................................... 9
Searching the classroom course catalog .................................................. 9
The NJLMN online course catalog ........................................................... 11
Searching the online course catalog....................................................... 11
Viewing the classroom and on-line course catalogs ................................. 12
Course registration .................................................................................... 13
Communities................................................................................................ 13
Downlinked satellite courses..................................................................... 14
Bioterrorism Training and Emergency Preparedness ............................... 14
Conferences, Meetings and Classroom Courses ....................................... 15
Community functions ................................................................................. 15
The Library ................................................................................................. 15
The Nationwide Directory.......................................................................... 16
The Pandemic Flu Toolkit.......................................................................... 16
User Support - getting help with the NJLMN............................................. 17
2

Overview
The New Jersey Learning Management Network (NJLMN) is New Jersey's
principal online resource for public health workforce development, training,
licensing and certification. The NJLMN is designed to facilitate access to training
and education for professionals, volunteers, instructors and students involved
with public health & safety, healthcare and emergency preparedness. The
NJLMN provides users with an online record of registrations, transcripts of
training and an easy way to track continuing education credits for professional
licensure or certification requirements.
Homepage
To access the New Jersey Learning Management Network (NJLMN), visit
https://njlmn.rutgers.edu/ You will be presented with the NJLMN homepage (see
image below). The homepage provides details on navigating around the NJLMN
as well as instructions on obtaining a password protected account to maintain
your personal training record. This training record stores registrations, transcripts
and CEUs. You have access to all information in your NJLMN account from the
website 24 hours a day, 7 days a week.
An NJLMN account is not required to view course information. However, to
register for NJLMN sponsored courses or to create a personal record of training,
your must have an NJLMN account. Skip to page 6 to learn how to create your
NJLMN account.
3

General Information
Browse the links located on the home page for general information about the
NJLMN site. The blue tool bar that runs across the top of the homepage provides
links to the NJLMN course catalog, library, nationwide all-hazards training course
directory, pandemic flu toolkit as well as the link to the ‘contact us’ page and
frequently asked questions.
The following provides a brief description of options that are available from the
homepage. Please visit the referenced page for details on each function.
‣ The Classroom Course Catalog
displays a comprehensive list of upcoming classroom courses,
conferences and events. (see page 9 for detailed instructions on searching the
classroom course catalog.)
‣ The Online Course Catalog displays a
comprehensive list of online courses available through the NJLMN. (see
page 11 for detailed instructions on searching the on-line course catalog.)
‣ The Library displays links to course
handout materials as well as general information on public health and
preparedness. In addition, the Library contains links to websites
containing suggested reading and newsworthy information related to
bioterrorism, pandemic flu, all-hazards planning and other public health
issues. (see page 15 for detailed instructions on the library)
‣ The Nationwide Directory displays a
database of over 300 courses and resources offered by providers around
the country specifically dealing with bioterrorism, all-hazards and
emergency preparedness. The majority of entries are distance learning
courses (web-based, CD-Rom, video or correspondence). (see page 15 for
detailed instructions on the Nationwide Directory)
‣ The Pandemic Flu Toolkit is a
repository of current news articles, information, checklists, planning guides
and other resources related to pandemic influenza from federal, state and
local sources. The toolkit is updated on a weekly basis. (see page 15 for
detailed instructions on the Pandemic Flu Toolkit)
4

‣ The Search function in the center
of the homepage offers users the ability to search for courses directly from
the homepage without going into the entire course catalog. Search options
include viewing courses by date range, course type, topic, CEU type and
county. (see page 9 for detailed instructions on searching the NJLMN course catalog.)
‣ Read comments from NJLMN users and
administrators in this section.
‣ In Affiliate Organizations, view a list of
organizations that have provide courses available on the NJLMN catalog
as well as organizations participating in the NJLMN statewide network of
satellite video downlink sites.
‣ The NJLMN Bulletin Board is updated several times a
month to feature noteworthy upcoming courses and to highlight current
articles and websites of interest to public health audiences..
‣ Via the CDC RSS Feeds, the NJLMN links directly to the
the latest and most up-to-date headlines, news and information from the
Center for Disease Control & Prevention (CDC).
‣ Select the options under User Account to log into your
existing NJLMN account; to create a new account on the NJLMN system,
or to access your NJLMN password via e-mail.
‣ At the Information Desk, browse helpful topics for new
users; learn about resources available to course sponsor administrators
and local site coordinators; or email NJLMN user support.
5

Creating an account on the NJLMN
To create an account on NJLMN,
1. Click Create an Account in the User Account section located on the right side
of the homepage and displayed below.
You will be presented with the following screen:
2. Enter your email address and click (Note: Your e-mail address will
become your NJLMN user name.)
3. Complete the User Profile by creating your NJLMN password and filling in the
required fields denoted by an asterisk (*).
4. When finished with the profile, Click .
(REMINDER: This email address is now your NJLMN user name).
You may now login to the NJLMN and register for courses using your user name
and password. Please note: your user name and password are case sensitive.
When logging into your account, be sure to enter them using the same type case
you used when you created your account. If you are having difficulty logging into
your account, please contact NJLMN user support (see page 16).
If you attempt to create an account and the NJLMN informs you that the account
already exists, or if you are uncertain whether you have an existing account,
please contact NJLMN user support (see page 16) to resolve the problem.
If you forgot your password, select
on the NJLMN
homepage. This function will prompt you for your email address (user name) and
immediately send your password to your user email account.
6

NOTE ** Do not create multiple NJLMN accounts. This will prevent you from
having a unified transcript of your NJLMN training activity.
The benefits of having an account
• Personal information-The Personal Information section contains your contact
information along with your role(s) in NJ Public Health. You will have the ability to
manage your information at all times. (see page 8 for more details)
• Registration information- The Registration Information section displays all of
the courses that you have registered for whether you have attended or not.. (see
page 8 for more detail)
• Transcript information-The Transcript section contains the list of courses that
you have attended, along with the course number, continuing education credit
hours, and an annual continuing education summary. (see page 8 for more detail)
• Access to list of course provider communities and their courses- view
courses associated with a specific community. After log in, select the community
you are interested in under
and then click
. Please note: this feature is only available AFTER
log-in.
• Access to community site lists - review site contact information, directions
and other information for locations hosting NJLMN courses. After log in, select
the community you are interested in under
and then click
. Please note: this feature is only available AFTER log-in.
• Access to program information - lists course requirements to earn program
specific certificates as well as the ability to register for courses offered in that
program area.
7

Logging in to the NJLMN.
Select Login under the User Account section on the Homepage.
Enter your user name and password.
Custom functions available after log in
User profile
Click after log in to view/update personal information such as account
password, e-mail, name, address, contact numbers and job responsibilities. If
your e-mail address changes, DO NOT create a new NJLMN account. Log into
your existing account and change your e-mail address on your “My Info” profile.
Online course portal
Click
registered.
to access any on-line courses for which you have
Registration summary
Click
to view all the courses for which you have registered
whether you have attended or not.
Transcripts
Click
to view the list of courses that you have attended, along with
the course number, continuing education credit hours, and your annual
continuing education summary.
8

Course catalogs
The NJLMN classroom course catalog
The NJLMN classroom course catalog provides instant access to training topics
and content and easy registration for account holders. To access the catalog,
select
from the NJLMN homepage or
The search function allows the user to view courses by date, topic, and county.
Searching the classroom course catalog
Searching by date range
Select the start date for the date range of your course search. (The default is
“Today”)
Select the end date for the date range of your course search. (The default end
date is “1 Month from Today”)
Note: As indicated above, if no date range is selected, NJLMN will default to a
date range of “TODAY through 30 days”. You will not see courses beyond 30
days, unless you change that date range.
9

Searching by county
Select a specific county from the county drop-down menu or select ALL to search
all counties for courses. Note: if no county is selected, NJLMN will default to
ALL.
Searching by program type
Select the program type from the program drop-down menu or select ALL to
search all programs. Note: if no program is selected, NJLMN will default to ALL.
Searching by CEU type
Select the CEU type from the CEU drop-down menu or select ALL to search all
CEU types. Note: if no CEU type is selected, NJLMN will default to ALL.
10

Searching by topic keyword
Type your desired topic keyword into the search field.
and then click .
The NJLMN online course catalog
The NJLMN on-line course catalog provides instant access to training topics and
content and easy registration for account holders. To access the catalog, select
from the NJLMN homepage or
and then .
Searching the online course catalog
Searching by program type
Select the program type from the program pulldown or select ALL to search all
programs. Note: if no program is selected, NJLMN will default to ALL.
Searching by CEU Type
Select the CEU type from the CEU pulldown or select ALL to search all CEU
types. Note: if no CEU type is selected, NJLMN will default to ALL.
11

Searching by topic keyword
Type your desired topic into the search field
and then click .
Viewing the classroom and on-line course catalogs
The course catalog is organized in several sections or columns across the top to
help provide information and easy navigation. The columns include:
Date
The calendar date a course is offered. The catalog is organized in date order.
Time
The start and stop time for a course.
(NOTE** - Because on-line courses can be taken at any time, date and time
columns are not displayed for ONLINE COURSES)
Topic
This section lists the name of each course. The course name is a link that takes
the user to a detailed description of the course as provided by the course
sponsor and may include an overview, agenda, target audience, presenter(s) and
sponsor(s).
CEU
This column lists continuing education units (CEU) for which the course is
approved. Currently, only public health CE/LE credits are recorded on your
NJLMN transcript.
Program
This column lists the program in which this course is included. Some courses in
the NJLMN may be grouped by curriculum or according to specific professional
requirements (eg. 40 Bioterrorism and Emergency Preparedness Certification)
12

Site
This column contains the name of the site where each course is held. The site
name is a link that takes the user to a page with additional information as
provided by the course sponsor and may include the facility name, the physical
address, contact information, and driving directions.
Email to a Friend
This allows you to email specific course information to staff, professional
associates or colleagues you think may be interested in attending the course.
Status
This column displays Register when a course is accepting on-line registration via
the NJLMN. If registration is not being accepted through NJLMN, the course
status will list “Outside Registration.” For these courses, information on who to
contact for registration will be listed in the note below the registration status.
Course registration
Once you have logged in to your NJLMN account using your user name and
password, the NJLMN recognizes you as an account holder. You may browse
courses, visit the Library, check and update your personal profile and register for
courses. To register for a course, check the course status in the column on the
far right. If the course is open and available you will see a Register link.
(Note: You may see special notes regarding the course offering in the status
column. These notes provide information that may not appear elsewhere, such
as a change in location or special course requirements. Please be sure to check
these notes before registering.)
Once you have selected your course and clicked the “Register” link, you will be
prompted to confirm your registration. Simply click “yes” to confirm, and you have
completed the registration process. A confirmation email will be sent to your e-
mail address. You can also verify registration while you are still logged into your
account by clicking on the “REGISTRATIONS” link in the green toolbar.
If the course is not currently accepting registrations, the Status column will
display additional information and direct you to the person or website where you
can register.
Communities
While logged in to your NJLMN account, you will see a list of communities
available to you. This list varies for certain professional groups. Each
community can have specific information, course announcements, etc. targeted
for that community. Below are the “public” communities that all NJLMN account
holders have access to.
13

Downlinked satellite courses
The downlinked satellite community offers current video downlinked satellite
courses listed and searchable by date, topic, and county. These satellite courses
are collected from the CDC’s Public Health Training Network (PHTN) and many
other national producers. These courses are available to over 40 sites across
NJ. Satellite programs are reviewed and certified for NJ credit hours when
appropriate and these and other CEUs are listed with each course offering.
Bioterrorism Training and Emergency Preparedness
The Bioterrorism Training and Emergency Preparedness Community offers a 40-
hour certificate program designed specifically to provide awareness level training
to health officers and administrators, public health nurses, health educators,
registered environmental health specialists, epidemiologists, and planners at
municipal, county and regional health departments based upon needs
assessments for those groups. This broad-based awareness level emergency
preparedness curriculum also makes the courses in this community relevant and
applicable to emergency medical technicians, police, fire, hospital staff, long-term
care administrators, school nurses and others who may be called upon to
respond and assist in an event or emergency. The Bioterrorism Training and
Emergency Preparedness Community offers courses focused on the many
aspects of bioterrorism, emergency preparedness, incident command, risk
communications, epidemiology, and disease surveillance. Since training is a
critical component of New Jersey’s public health preparedness and response
plan, this program has been developed specifically for local health departments
to prepare for health threats and emergencies. The New Jersey Department of
Health and Senior Services (NJDHSS) expects all local health department
professional staff to complete the 40-hour certificate program. If you have already
taken a required course or its equivalent from another course provider, complete
the Training Exemption Form (found in the NJLMN Library) and submit it to the
Rutgers NJAES Office of Continuing Professional Education for exemption from
individual modules. With the Training Exemption Form, you must include an
hour-by-hour agenda or detailed course content description from the program
you attended as well as proof of your attendance (e.g. certificate of completion).
14

Your request for exemption will be reviewed by a committee from Rutgers and
UMDNJ. You will receive notice confirming or denying the exemption, or
requesting more information. If the exemption is approved, your NJLMN
transcript will be updated to reflect your exemption from that particular
bioterrorism module.
Conferences, Meetings and Classroom Courses
The Conferences, Meetings and Classroom Courses Community lists upcoming
events of interest to both broad and targeted segments of the Public Health
workforce. Events and agendas in this community may be useful to all elements
of the current and future public health workforce, including those involved in
emergency response, law enforcement or community volunteer efforts. This
community presents an easy way to search and register for trainings offered
through the more traditional classroom setting.
Community functions
Select a community listed in
and then any of the following:
Community description
Click
for a description of your selected community.
Community current offerings
Click
community.
to view courses associated with that
Community sites
Click
community.
to view contact and other information associated with that
Community bulletin board
Click
to access additional information and/or
resources associated with that community.
The Library
The Library can be accessed by clicking
the Homepage or
from the blue tool bar.
from
15

The NJLMN Library is a repository of classroom handouts for instructors and
participants, documents on competencies, emergency preparedness and related
topics as well as websites and materials that may be of interest to NJLMN users.
The Library includes
‣ Instructor’s handouts, Power Point presentations, reading lists and
materials to supplement the courses.
‣ Current articles of interest for Public Health Workforce administrators
including resources for New Jersey Distance Learning Network (NJDLN)
Local Site Coordinators, Course Sponsors and Health Educators.
‣ Resources for users of the 40-hour Bioterrorism and Emergency
Preparedness Certificate program including Training Exemption forms, a
program description, program FAQs and course handouts.
‣ Upcoming events & current news about public health
The Nationwide Directory
The Nationwide Directory can be accessed by going to the hompage and clicking
Or by clicking
from the blue tool bar.
This directory provides information on over 300 all-hazards and emergency
preparedness courses available nationwide. It includes an easy to use search
engine that allows you to locate courses that address specific competency-based
training needs and other search criteria including types of CEU offered, delivery
mode (distance learning, web-based, classroom, etc.), course provider and
sponsor organization. In addition to these categories, course searches can be
further defined by specific keywords.
The Pandemic Flu Toolkit
The Pandemic Flu Toolkit can be accessed by clicking
the blue tool bar.
from the Homepage or
from
This section includes
‣ The latest news and articles on pandemic flu, plus a comprehensive
archive of pandemic flu information
‣ Federal and worldwide resources and links
‣ Resources for state and local agencies on planning, prevention and
communications
‣ Resources, checklists and guides for healthcare providers, schools,
businesses, communities, individuals and families
‣ Training opportunities both in New Jersey and nationwide.
16

User Support - getting help with the NJLMN
The Information Desk provides general information about the NJLMN as well as
additional resources for Course Sponsors and Local Site Coordinators.
The toolbar on the Homepage also provides a link to Frequently Asked
Questions.
If the Information Desk and FAQs do not answer your question, please contact
an NJLMN administrator using
the Homepage or clicking
under the Information Desk on
from the blue tool bar.
NJLMN Customer Support:
E-mail: njlmn@cook.rutgers.edu
Phone: 732-933-4331
17