east pier tender doc july 12 npt - Thanet District Council

FORMAL TENDER
LEASEHOLD INTEREST
CAFÉ PREMISES , EAST PIER,
RAMSGATE ROYAL HARBOUR,
RAMSGATE, KENT CT11 8LS
Photograph for illustrative purposes only of the previous café use and the
contents shown do not form part of this Tender.

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East Pier Café from the sundeck area to the rear of the premises.

CONTENTS
INTRODUCTION
Page 4
LOCATION Page 4
DESCRIPTION Page 5
SERVICES Page 5
ACCESS TO THE SITE Page 5
PLANNING Page 6
LEASING ARRANGEMENTS Page 6/7
VIEWING AND FURTHER INFORMATION Page 8
OFFER PROCEDURE Page 8
SUBMISSION FORM Page 9/10
SITE PLAN Annex 1
FLOOR PLAN Annex 2
SCHEDULE OF WORKS Annex 3
ENERGY PERFORMANCE CERTIFICATE
Annex4
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INTRODUCTION
Thanet District Council are committed to the improvement of facilities available to local
residents and visitors and the continued development of seafront facilities is one of the key
aspects of the Leisure, Culture and Tourism service plan. The scope for improvement by
the provision of a catering facility at East Pier, Ramsgate Royal Harbour, Ramsgate has
been identified at this location and accordingly Formal Tenders are invited for the lease of
the property. TDC are keen to secure a tenant capable of providing an efficient and
sustainable business. The Café is in need of some repairs and internal redecoration, but
has historically been used for café purposes.
The Council own the premises which comprise part of the Grade II Listed buildings located
at the end of the East Pier Ramsgate. The leasehold interest is therefore being offered by
way of Formal Tender.
Submission of a completed Formal Tender document indicates acceptance of the
requirements set out in the document.
Applicants are advised to observe the Formal Tender process as prescribed in this
document in order to ensure that submissions are valid. Submissions outside of the
Formal Tender process and late submissions will not be considered.
LOCATION
The building is located at the end of East Pier, Ramsgate Royal Harbour, Ramsgate - its
location being indicated on the plan contained in Annex 1.
Ramsgate Royal Harbour is an attractive location, popular with holidaymakers and local
residents alike. The East Pier is used by walkers and sea anglers and is an ideal location
to view the Harbour and marina area.
The site itself is accessed from The Harbour along the marine promenade. Surrounding
businesses are well established on the Promenade and adjoining Harbour Parade
including the Maritime Museum, public houses and restaurants. There are four car parking
spaces, three of which would suit customer parking. There is pay and display car parking
close by. Ramsgate and the Harbour are popular amongst water users and popular with
tourists, holiday makers and locals. Ramsgate main beach is a short distance as is the
town centre which benefits from a wide range of national and local retailers.
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DESCRIPTION
The Grade II Listed property is at first floor level and forms part of a larger building which
also houses the Port Control offices. It is single storey of brick and concrete construction,
with a flat roof providing a sun deck terrace. There are extensive sea views from three
sides of the property.
Internal accommodation comprises, café, kitchen and two stores and male and female WC’s.
Remaining fixtures and fittings are included, if required.
Internal Floor Areas
Restaurant, Kitchen, preparation areas and stores: 170 sqm ( 1830 sqft)
Outside: Sun deck terrace area, surrounded by safety railings, providing panoramic views
of the Channel and Ramsgate Royal Harbour.
REPAIRS
The Council will be undertaking repairs to
• concrete to the structure of the premises
• the Crittal style windows and the glazing
The proposed tenant will be expected to undertake
• Works to bring the interior of the property into condition to meet current
Environmental Health standards for catering premises, if appropriate.
• Obtain minor works electrical certification to the premises.
• Ensure the property complies with fire regulations appropriate to the proposed use.
SERVICES
We are advised that the premises has an independent electricity supply but a shared water
supply with the Port control building. Drainage is a cess pit tank shared with the Port
Control and billing apportioned between operators.
ACCESS TO THE SITE
Pedestrian and vehicular access to the property can be obtained from Royal Harbour
Parade, via the promenade. 4 parking spaces are located at the end of the East Pier for
use by the premises, 3 of which are for customers.
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PLANNING AND LICENSING
Planning: The property has the benefit of planning consent for A3 use in accordance with
the Use Classes Order (Amendment Order) 2005 which permits the sale of foods for
consumption on the premises. The property is Grade II Listed, so alterations to the
premises would require Listed Building consent.
Environmental Health: The successful applicant should also ensure that they satisfy all
Environmental Health requirements in relation to their operation.
Licensing: The property has been a licensed premises under the Licensing Act 2003 for
alcohol. Applicants should direct enquiries regarding the licence to the Licensing and
Land Charges Department on 01843 577413.
BUSINESS RATES
The property has a rateable value assessment of £7,000 under the 2012 Uniform Business
Rates List. The Business Rates Payable for the year 2012/13 is £3,206, which may be
subject to transitional relief, depending upon individual circumstances.
INSURANCES
The Council as Landlord, insure the building on their block policy and recharge the annual
premium to the tenant. We understand the annual insurance premium for Jan-December
2012 is £952.01. ( which will be apportioned from date of occupation).
Tenants are expected to have the following insurances:
• contents insurance
• employers
• public liability to a minimum of £5m.
• Insurance for licences up to £20,000
• Any other insurances associated with their specific use of the property.
LEASING ARRANGEMENTS
A lease is to be offered for a term up to and not exceeding 10 years, on an internal
repairing basis with the tenant being responsible for the windows and glazing, with regular
rent reviews throughout the term. The Lease is available through payment of the annual
rental due quarterly in advance.
The Council are keen to receive applicant’s proposals for use and upgrade of the premises
as part of this Formal Tender process.
Applicants are invited to Formal Tender for the leasehold interest by submitting proposals
and the annual rental figure they are prepared to pay by completing the form provided with
these particulars and attaching relevant supporting information.
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NOTE
The Council is seeking expressions of interest from all interested parties, but Uses other than
A3 catering will require planning permission for the change of use.
In the event of an application being successful, the following Principles of Letting Arrangement
will apply:
1. The lessee will undertake to complete the works detailed in annex 3 by negotiation on
completion of the lease agreement.
2. The interior of the building and the windows and doors will be maintained by the lessee,
and the Council will have responsibility for the structure and exterior works.
3. The lease is offered for a term of undetermined duration between 5 years to 10 years
with regular rent reviews through out the term.
4. The lessee will be responsible for the payment of Business Rates and all other
outgoings associated with the occupation of the property.
5. The property is suitable for a variety of uses, subject to the necessary planning consent
being obtained in the event that the prospective tenant does not require the existing A3
catering use.
6. The lessee will be responsible for payment to the Council of annual buildings insurance.
7. The lessee will also require £5 million public liability insurance to operate the
concession, proof of which must be provided to the Council.
8. The lessee must comply with all necessary environmental health, planning and licensing
requirements relating to the operation of their new facility.
9. The lessee will be responsible for the Council’s legal costs incurred in the preparation of
the lease agreement.
10. The lessee must keep the premises open in accordance with the hours of use permitted
under the terms of the lease, for the duration of the lease term.
11. The Council are keen to secure a tenant as soon as possible and for the property to be
opened and would propose to grant early occupation under a Tenancy at Will if
necessary, whilst formal documents are being prepared.
12. The Lease will be granted to the successful applicant subject to the receipt of
satisfactory references which will be undertaken following completion of the Formal
Tender process.
13. Tenants must comply with requests by the Harbourmaster or his staff , which facilitate
the safe running of the harbour. For example, two or three times a year the Pier is used
for firework displays. In the past the café tenant has been permitted to allow customers
into the café to watch the displays, but has to appreciate that access and egress from
the East Pier is temporarily suspended during the setting up and display period.
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VIEWING AND FURTHER INFORMATION
For internal viewing of the property please contact the Property Management Department on
01843 577024, 577020, 577053. It is envisaged that block viewings will be arranged on
several dates for applicants to view the premises. Any additional enquiries relating to the
Formal Tender process and letting arrangements may be directed to Operational Services,
Thanet District Council (telephone 01843 577024).
Information relating to Planning issues and Environmental Health requirements should be
directed to the relevant office via the Customer Service Centre on 01843 577000.
OFFER PROCEDURE
Applicants are invited to register their interest in obtaining a lease of the property by
completing the submission form provided with these particulars.
Please read the following carefully and comply with the instructions.
1. Formal Tenders should be submitted by fully completing the submission form setting out
the proposed rental payment per annum for the initial period of the lease up until the first
rent review.
2. Additional information such as history of the applicant in providing such facilities, any
specific proposals for the outlet etc. may also be submitted.
3. The submission form enclosed should be returned in the envelope provided only and
should not bear any markings of the sender in anyway. Failure to fully complete the
submission form will invalidate the application.
4 Submissions relating to this Formal Tender must be received by the relevant office no
later than 12 NOON, FRIDAY 31 AUGUST 2012.
The Authority does not bind itself to the acceptance of any submission and no contractual
agreement will exist there from.
It is anticipated that applicants will be notified of the outcome of the Formal Tender during
the week commencing 10 September 2012. Please note that the Council will undertake a
credit check of the successful applicant to ensure that they are able to meet the obligations
under the terms of the proposed lease agreement.
NB:
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Whilst all due care and attention has been taken in the preparation of these particulars, their
accuracy cannot be guaranteed nor do they form part of any contract.
All plans supplied are for identification purposes only.
Persons submitting offers should be advised that:-
a) an offer sent by post is at the risk of the person submitting it,
b) an offer that is hand-delivered must be handed to the reception desk and not put through the
letter box,
c) if Datapost or a similar service is used, then clear instructions should be given to the counter
staff or collector to ensure that the sender’s name and address does not appear on the
Datapost label otherwise the offer will be invalidated,
d) the use of TELEX or FAX is not permissible.

FORMAL TENDER SUBMISSION FORM
EAST PIER CAFÉ, RAMSGATE ROYAL HARBOUR, RAMSGATE
APPLICANT DETAILS
Name of interested party / company:-
...............................................................................................................................................
...............................................................................................................................................
Company Registration Number (if applicable):- ....................................................................
Address:- ..............................................................................................................................
Telephone ...........................................……………………………………………………………
Contact Name .......................................................................................................................
PREVIOUS EXPERIENCE of the applicant (please include addresses, dates and details of
operation). Attach additional sheets if required.
PROPOSED USE of the premises
...............................................................................................................................................
...............................................................................................................................................
...............................................................................................................................................
...............................................................................................................................................
ADDITIONAL IMPROVEMENT WORKS PROPOSED TO THE PROPERTY
...............................................................................................................................................
...............................................................................................................................................
...............................................................................................................................................
...............................................................................................................................................
Timescale for Works .............................................................................................................
Anticipated Cost of Works .....................................................................................................
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ANNUAL RENTAL PROPOSED (for the initial term of the lease up to the first review.)
Rental per annum £ .................................... exclusive
Length of lease term requested .................. years
I / We further understand that the Council does not bind itself to the acceptance of any
submission and no contractual relationship will exist from this form or particulars.
Signed: ..................................................................................................................................
Print Name: ...........................................................................................................................
Signed: ..................................................................................................................................
Print Name: ...........................................................................................................................
In signing this form, the applicant agrees to the Council undertaking a credit check and
verification of internally held records to ensure that the individual or company are able to
meet the obligations of the Lease.
Reminder : Submissions must be received by Democratic Services Unit no later than
12.00 NOON, FRIDAY 31st AUGUST 2012
Office use only
Date opened .............................................
Officer opening ......................................... Witnessed by ............................................
Signed ....................................................... Signed .......................................................
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Annex 1
LOCATION PLAN
CAFÉ PREMISES , EAST PIER,
RAMSGATE ROYAL HARBOUR,
RAMSGATE, KENT CT11 8LS
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Annex 2
CAFÉ PREMISES, EAST PIER, RAMSGATE
Floor Plan
CAFÉ PREMISES , EAST PIER,
RAMSGATE ROYAL HARBOUR,
RAMSGATE, KENT CT11 8LS

Annex 3
CAFÉ PREMISES , EAST PIER,
RAMSGATE ROYAL HARBOUR,
RAMSGATE, KENT CT11 8LS
Schedule of Works
1. Obtain minor works electrical certification for the premises.
2. Undertake refurbishment of internal areas, including WC’s and Kitchen
area where necessary to comply with advice from Environmental Health
officers at Thanet District Council in relation to proposed use.
3. Ensure the property complies with fire Regulations appropriate to
proposed use.
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Annex 4
Energy Performance Certificate
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