Briefing Kit1.pdf - Hinze Dam Stage 3
Briefing Kit1.pdf - Hinze Dam Stage 3
Briefing Kit1.pdf - Hinze Dam Stage 3
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<strong>Hinze</strong> <strong>Dam</strong> <strong>Stage</strong> 3<br />
COMMUNITY ADVISORY COMMITTEE<br />
<strong>Briefing</strong> Kit
<strong>Hinze</strong> <strong>Dam</strong> <strong>Stage</strong> 3<br />
Contents<br />
1.0 Purpose 1<br />
2.0 Background Information 1<br />
2.1 History 1<br />
2.2 Key Objectives 1<br />
2.3 Map 2<br />
2.4 Timeline 3<br />
2.5 Alliance Members 4<br />
2.6 Ongoing Technical Assessments 4<br />
2.7 List of <strong>Hinze</strong> <strong>Dam</strong> Recreational Stakeholders 5<br />
3.0 Community Advisory Committee (CAC) 6<br />
3.1 CAC Member Profiles 6<br />
3.2 Terms of Reference (attached)
<strong>Hinze</strong> <strong>Dam</strong> <strong>Stage</strong> 3<br />
1.0 Purpose<br />
The purpose of this briefing kit is to provide Community<br />
Advisory Committee members with introductory information<br />
about the <strong>Hinze</strong> <strong>Dam</strong> <strong>Stage</strong> 3 upgrade, and to inform<br />
members about the current technical assessments being<br />
undertaken and the timeframe of the project.<br />
2.0 Background Information<br />
2.1 History<br />
<strong>Stage</strong> 1 of the <strong>Hinze</strong> <strong>Dam</strong>, completed in 1976, provided<br />
storage capacity of 42,400 million litres, which was<br />
increased to 161,070 million litres with the completion of<br />
<strong>Stage</strong> 2 in 1989.<br />
The preliminary concept <strong>Stage</strong> 3 upgrade will raise the<br />
<strong>Hinze</strong> <strong>Dam</strong> embankment from 93.5 metres to 106 metres,<br />
providing a total capacity of 286,500 million litres.<br />
Tenders for the <strong>Hinze</strong> <strong>Dam</strong> <strong>Stage</strong> 3 project closed on August<br />
22, 2006 with four consortiums bidding to be part of the<br />
alliance tasked with delivering the project. On October 2,<br />
2006, Mayor Ron Clarke announced that Thiess, Sinclair<br />
Knight Merz (SKM) and URS would work with the Economic<br />
Development and Major Projects Directorate and Gold Coast<br />
Water in the delivery of this project. This alliance has now<br />
been titled the <strong>Hinze</strong> <strong>Dam</strong> Alliance.<br />
On November 8, 2006 a significant project declaration<br />
was made under the State Development and Public Works<br />
Organisation Act 1971. The Significant Project designation<br />
reflects the fact that the project:<br />
n<br />
n<br />
n<br />
Has a strategic significance to the region;<br />
Is characterised by complex approvals requirements; and<br />
Meets one or more tests of environmental, economic<br />
and / or social significance.<br />
The key benefit under this designation is that the<br />
Coordinator General will provide assistance to the project<br />
proponent (GCCC) by facilitating all interactions with<br />
interested and affected State Government agencies<br />
during the approvals process. The project will require an<br />
Environmental Impact Statement (EIS) under Part 4 of the<br />
SDPWO Act.<br />
2.2 Key Objectives<br />
1. Flood Mitigation<br />
Based on modelling carried out for the Nerang River Flood<br />
Mitigation Advisory Committee, the upgrade will reduce the<br />
potential flood damage from a 1 in 100 year event by 80%.<br />
In December 2003 the Nerang River Flood Mitigation<br />
Advisory Committee recommended that Council raise the<br />
<strong>Hinze</strong> <strong>Dam</strong> wall as the preferred physical flood mitigation<br />
option for the Nerang River Catchment. The flood<br />
mitigation component of the upgrade will delay the release<br />
of floodwater into the lower reaches of the floodplain by<br />
raising the dam wall to temporarily store a greater volume<br />
of water. The new dam design will also incorporate a new<br />
spillway, designed to reduce the flow of water from the dam<br />
during large rainfall events. By reducing the rate floodwater<br />
is released from the dam, peak flood levels and damage in<br />
the lower catchment can be reduced.<br />
2. Water Supply<br />
Based on the Gold Coast Waterfuture Strategy, the upgrade<br />
will increase water supply to up to 24 million litres per day.<br />
The Gold Coast population is estimated to reach around<br />
1.2 million people by 2056. By this time the City will need<br />
approximately 465 million litres of water per day. This level<br />
of consumption will be approximately double that of today’s<br />
population of 504,000. A diverse range of water sources is<br />
required to best meet the city’s future water needs.<br />
Raising the dam wall for additional water storage is a key<br />
component of the Gold Coast Waterfuture Strategy (2006-<br />
2056), a blueprint for sustaining the City’s water resources<br />
over the next 50 years.<br />
3. Compliance<br />
The improved dam design will comply with new dam design<br />
guidelines and standards that were amended in the Water<br />
Act 2000.
SPILLWAY ROAD<br />
BEECHMONT ROAD<br />
LITTLE NERANG ROAD<br />
<strong>Hinze</strong> <strong>Dam</strong> <strong>Stage</strong> 3<br />
2.3 Map<br />
SAN FERNANDO DRIVE<br />
EVANITA DRIVE<br />
WORONGARY ROAD<br />
THE SPUR<br />
HUGH GUINEA COURT<br />
ARTHUR PAYNE COURT<br />
HARRY MILLS DRIVE<br />
INCLINE DRIVE<br />
GLENAURA DRIVE<br />
GLENROWAN DRIVE<br />
CHARLES KURZ DRIVE<br />
NANCY YAUN COURT<br />
RANDOM WAY<br />
UPLANDS COURT<br />
LEISURE LANE<br />
VINCE HINDE DRIVE<br />
IMFELD COURT<br />
COORUMBENE COURT<br />
XANADU COURT<br />
CORALCOAST DRIVE<br />
THE PANORAMA<br />
FOXTAIL COURT<br />
UTOPIA COURT<br />
VISCOUNT DRIVE<br />
EARLE COURT<br />
DUKE COURT<br />
DUCHESS COURT<br />
VERONICA DRIVE<br />
OTIOSE COURT<br />
TALLAI ROAD<br />
RANGE ROAD<br />
TOLHURST COURT<br />
BAILEYS ROAD<br />
GRANDVIEW TERRACE<br />
STRIKE WAY<br />
KERALA COURT<br />
WALLANDRA ROAD<br />
KAGOOLA DRIVE<br />
BERRIGANS ROAD<br />
RAYNER LANE<br />
MARK WAY<br />
JULIE WAY<br />
PINETREE COURT<br />
TARRANT DRIVE<br />
GILWARD DRIVE<br />
MANUKA ROAD<br />
ROAD<br />
ROAD<br />
HORSESHOE DRIVE<br />
TYALGUM STREET<br />
WALLABY DRIVE<br />
MONARO ROAD<br />
JOHNS ROAD<br />
BELMONT PARK DRIVE<br />
SWANSON PLACE<br />
LOWRY COURT<br />
ROAD<br />
AUSTINVILLE ROAD<br />
BROMFIELD DRIVE<br />
CAMP DRIVE<br />
DUNBAR ROAD<br />
ARAUCARIA LANE<br />
ROAD<br />
KNACK ROAD<br />
STAGHORN DRIVE<br />
DAVENPORT DRIVE<br />
RED OAK DRIVE<br />
ROAD<br />
HINZE DAM<br />
STAGE 3<br />
SITE PLAN<br />
Legend<br />
Property Boundary<br />
Roads<br />
Full Supply Level<br />
±<br />
0 425 850 1,700<br />
Meters<br />
Scale - 1:20,000<br />
(at A1)<br />
Projection: MGA Zone 56<br />
ROAD<br />
TALLAI ROAD<br />
MOUNT NIMMEL ROAD<br />
ROAD<br />
GILSTON ROAD<br />
DUNCAN ROAD<br />
TOULA COURT<br />
ADVANCETOWN ROAD<br />
ROAD<br />
ROAD<br />
NARROWLEAF ROAD<br />
ROAD<br />
ROAD<br />
NARROWLEAF ROAD<br />
ROAD<br />
BRUSHBOX ROAD<br />
NORTH ROAD<br />
LOOP ROAD<br />
NERANG MURWILLUMBAH ROAD<br />
ROAD<br />
CLOSED ROAD<br />
TARLINGTON ROAD<br />
MIRANI STREET<br />
JARDINE ROAD<br />
POCKET ROAD<br />
CLOSED ROAD<br />
ELIMBAH COURT<br />
ROAD<br />
ROAD<br />
ROAD<br />
ROAD<br />
ROAD<br />
ROAD<br />
ROAD<br />
I:\QENV\Projects\QE09395\Spatial\Arc_MXD\061114_Sitemap_MGA56_A1.mxd Produced: 15/11/2006
<strong>Hinze</strong> <strong>Dam</strong> <strong>Stage</strong> 3<br />
2.4 Timeline<br />
29 November 2006 CAC Meeting #1<br />
n Outline Terms of Reference<br />
n Background project information<br />
November – December 2006<br />
Geotechnical drilling for approximately 3 weeks<br />
n Public notice in Gold Coast Bulletin Saturday, 4 November<br />
6 December 2006 <strong>Dam</strong> design short-listed to three options<br />
12 December 2006 (tentative) CAC Meeting #2<br />
n Briefs of three preferred design options will be provided to CAC members for<br />
feedback<br />
n Discuss short-list of design options proposed by the design team<br />
5 January 2006 Deadline for feedback from CAC Meeting #2 on shortlist of design options<br />
16 January 2007 (tentative) CAC Meeting #3<br />
19 January 2007 Preferred design option identified<br />
March 2007 CAC Meeting #4<br />
May 2007 CAC Meeting #5<br />
n Deliberation on preferred design option and recreational planning<br />
n If preferred option is not approved deliberations will continue (resulting in potential<br />
overrun in time and cost)<br />
n NOTE: Meetings to be scheduled every two months until construction commences<br />
(unless requested otherwise)<br />
June 2007<br />
July 2007<br />
January 2008<br />
Target Outturn Cost (TOC) submitted to Council<br />
Finalisation of Detailed Design to proceed upon approval of project TOC by Council<br />
Construction to have commenced<br />
TBA Project to be completed in accordance with Water Amendment Regulation (No. 6)<br />
2006 timing requirement (31 December 2010).
<strong>Hinze</strong> <strong>Dam</strong> <strong>Stage</strong> 3<br />
2.5 Alliance Members<br />
The <strong>Hinze</strong> <strong>Dam</strong> Alliance comprises of Thiess, URS and<br />
Sinclair Knight Merz (SKM), who are leaders in major water<br />
infrastructure projects. This Alliance brings together the<br />
unique skills and capabilities necessary to successfully deliver<br />
this project.<br />
What does the Alliance provide specifically?<br />
Thiess brings a wealth of experience in project and financial<br />
management and construction of major dams. SKM<br />
and URS together provide a broad range of dam design,<br />
engineering and geotechnical skills, approvals, community<br />
and stakeholder engagement, and environmental and<br />
recreational planning.<br />
Have the Alliance members worked together<br />
previously?<br />
Thiess, URS and SKM have previously worked together as<br />
an Alliance on both the Burnett River <strong>Dam</strong> in 2003 and the<br />
Tugun Bypass in 2005-2006.<br />
Thiess and URS have worked in partnerships for numerous<br />
projects including the Burnett River <strong>Dam</strong> (2003), Matachina<br />
<strong>Dam</strong> Upgrade (1997-1998), Lane Cove Tunnel (2003-2007),<br />
ConnectEast Project (2004-2008), North-South Bypass<br />
Tunnel (2005-2006) and Wilpinjong Coal Development<br />
(2006).<br />
Thiess and SKM have worked together in the Boggo Road<br />
Busway Alliance (2005-2008), Inner Northern Busway<br />
Alliance <strong>Stage</strong> 3 (2002-2004), Springwood Busway Station<br />
Project (2002-2003), South East Transit Project Section 2<br />
(1998-2000) and Cannington Port Project Alliance (1996-<br />
1998).<br />
SKM and URS have worked together on Cosseys <strong>Dam</strong> (New<br />
Zealand, 2000-2003), Burnett River <strong>Dam</strong> Alliance Bid (2003),<br />
Emu Swamp <strong>Dam</strong> (Stanthorpe Shire Council , ongoing) and<br />
Gooyella Riverside Mine Expansion (2006-ongoing).<br />
With this extensive history of collaboration, the members of<br />
the Alliance are confident in their ability to work together to<br />
deliver the <strong>Hinze</strong> <strong>Dam</strong> <strong>Stage</strong> 3 Upgrade.<br />
What are the strengths of the Alliance?<br />
The Alliance has a track record of on-time delivery of major<br />
projects combining environmental outcomes with practical<br />
solutions. This partnership will optimise its project solution<br />
through innovation in dam design and engagement with<br />
stakeholders and community groups.<br />
2.6 Ongoing Technical Assessments<br />
<strong>Dam</strong> Design<br />
Concept designs for a broad range of options have been<br />
developed and were presented to the Alliance team on<br />
6 November 2006. The broad options have been further<br />
developed through investigations into hydrology and<br />
hydraulics, dam safety and risk assessment, embankment<br />
design, spillway design, intake structure design and geology<br />
and geotechnical investigations.<br />
A public notice of geotechnical drilling appeared in the Gold<br />
Coast Bulletin on Saturday, 4 November 2006. Works are<br />
expected to commence on Wednesday, 22 November 2006,<br />
continuing for approximately three weeks. The road across<br />
the main embankment may need to be reduced to one lane<br />
for 1-2 days during this time.<br />
The results of these investigations are being used to select<br />
three concept designs to be presented at CAC Meeting #2.<br />
Environmental, Approvals and Recreational<br />
Planning<br />
The approval pathway has been confirmed with the granting<br />
of the significant project status. An Environmental Impact<br />
Statement (EIS) will be prepared. Investigations for the EIS<br />
have commenced including assessment of the compensatory<br />
habitat, fishway and recreational planning. A number of<br />
other environmental approvals are required in conjunction<br />
with the EIS.<br />
Stakeholder Management<br />
The Community Advisory Committee has been established<br />
and will be involved in assessment of the three concept<br />
designs, and implementation of the preferred design option.<br />
Recreational stakeholders have been invited to attend two<br />
workshops to assess the professional and casual recreational<br />
opportunities at the dam site. The first workshop occurred<br />
on the 17th of November 2006. The second workshop will<br />
take place on the 6th of December 2006. A recreational<br />
study is being conducted to examine the current and<br />
potential future use of the dam and surrounding<br />
environment. The first of these surveys was carried out on<br />
12 November 2006.<br />
Meetings with key stakeholders including Councillors, local<br />
business operators, peak bodies and near neighbours are<br />
continuing.
<strong>Hinze</strong> <strong>Dam</strong> <strong>Stage</strong> 3<br />
2.7 List of <strong>Hinze</strong> <strong>Dam</strong> Recreational Stakeholders<br />
State Government<br />
n<br />
n<br />
n<br />
n<br />
n<br />
EPA, Qld Parks and Wildlife<br />
Great Walks<br />
Office of Urban Management<br />
Sport and Recreation Queensland<br />
DPI – QLD Fisheries Service<br />
Local Businesses<br />
n<br />
n<br />
n<br />
n<br />
n<br />
n<br />
n<br />
n<br />
n<br />
Cedar Lake Country Resort and Equestrian Centre<br />
Koonjewarre Accommodation and Activity Centre<br />
Rapid Action Canoes<br />
Numinbah Valley Environmental Education Centre<br />
Lex Fowell Camping<br />
Synergy Applied Adventure<br />
Sports Tuition<br />
Paramount Adventure Centre<br />
Gold Coast Tourism Visitor Centre<br />
Recreational User Groups<br />
n<br />
n<br />
n<br />
n<br />
n<br />
n<br />
n<br />
n<br />
Nerang River Canoe Club<br />
Gold Coast Model Flying Club<br />
Gold Coast Mountain Bike Club<br />
<strong>Hinze</strong> <strong>Dam</strong> Fishing Club<br />
Rotary Club Blue Fin Fishing Classic<br />
Hash House Harriers<br />
Australian Bass Tournaments<br />
Synergy Applied Adventure<br />
Others<br />
n<br />
n<br />
n<br />
n<br />
n<br />
Tamborine Mountain SHS - Cross country<br />
Southport SHS Fun Run<br />
Army Cadets<br />
Higher Ground Australia<br />
Qld Police Service and SES<br />
Recreation Peak Bodies<br />
n<br />
n<br />
n<br />
n<br />
n<br />
n<br />
n<br />
n<br />
n<br />
n<br />
Queensland Outdoor Recreation Federation<br />
Queensland Canoeing<br />
SunFish<br />
Australian Bass Association<br />
Scouts Association, Gold Coast<br />
Rowing Queensland<br />
Queensland Rogaine Association<br />
<strong>Hinze</strong> <strong>Dam</strong> Fish Management Advisory Committee<br />
Cycling Queensland<br />
PCYC State office
<strong>Hinze</strong> <strong>Dam</strong> <strong>Stage</strong> 3<br />
3.0 Community Advisory<br />
Committee (CAC)<br />
3.1 CAC Member Profiles<br />
On 6 November 2006 Council approved the nominated<br />
members of the Community Advisory Committee. Members<br />
were selected based on their ability to represent their specific<br />
interest group and ability to contribute to the committee<br />
role.<br />
Chair<br />
Mr Jim Soorley<br />
Mr Soorley was Lord Mayor of Brisbane from 1991 to 2003<br />
focusing on the economic development strategy for the city<br />
of Brisbane. Mr Soorley has a background in management<br />
and community involvement. Prior to being Lord Mayor, Mr<br />
Soorley was a management consultant advising businesses<br />
on training, recruitment and organisational design.<br />
Deputy Chair/Spokesperson<br />
The Deputy Chair position is to be filled by a councillor<br />
involved in <strong>Hinze</strong> <strong>Dam</strong> water supply and flood mitigation<br />
issues. The CAC will nominate a Deputy Chair from the two<br />
councillor nominations during the first CAC meeting.<br />
Member position: Environmental interest group<br />
Mr Rod Douglas<br />
Mr Douglas was nominated and endorsed by Greening<br />
Australia CEO Ms Pam Usher. Mr Douglas is the President<br />
of Greening Australia Queensland board and the State’s<br />
representative on the Greening Australia national board.<br />
He is also a local resident with a personal interest in the<br />
recreational facilities at <strong>Hinze</strong> <strong>Dam</strong>.<br />
Member position: Environmental interest group<br />
Mr Bardhold Blecken<br />
Mr Blecken was nominated and endorsed by Ms Rose<br />
Adams, Vice President of Gecko – Gold Coast and<br />
Hinterland Environment Council. Mr Blecken is an executive<br />
member of Gecko management committee, an executive<br />
member of Natural Resource Management SEQ (NRMSEQ),<br />
a finance and audit committee member of South East<br />
Queensland Catchment, and a member of the Gold Coast<br />
Water Resource Plan Community Reference Panel.<br />
Member position: Catchment interest group<br />
Mr Gordon French<br />
Mr French was nominated and endorsed by Mr Peter Yaun,<br />
Chair of Community for Sustainable Futures. Mr French<br />
currently chairs the South East Queensland Catchments Ltd.,<br />
the NHT and NAPSWQ body for South East Queensland. He<br />
also chairs the Large Population Working Group dealing with<br />
peri-urban studies, water catchments, water recycling, and<br />
peri-urban biodiversity, and is secretary of the Nerang River<br />
Advisory Committee. Mr French has authored two books on<br />
water quality issues and is a local resident living in Numinbah<br />
Valley.<br />
Member position: Water quality technical<br />
representative<br />
Mr John Murtagh<br />
Mr Murtagh has experience as a Research Scientist in<br />
the field of climate variability and implications for water<br />
supply. He is currently a consultant in the preparation of<br />
developmental approvals for the reuse of recycled water<br />
for both urban and agricultural situations. Mr Murtagh has<br />
contributed to more than 100 schemes involving the use of<br />
water balance modelling to size schemes based on the local<br />
climate, flow rates, and nutrient and salt balances to assess<br />
the potential impact on local soil and water.<br />
Member position: Ratepayers Group/Combined<br />
Chamber of Commerce<br />
Mr Tom Rae<br />
Mr Rae was nominated and endorsed by Ms Linda Brown<br />
from the Ratepayers Association. He has a professional<br />
engineering background with 20 years at senior<br />
management level. Mr Rae has represented the community<br />
with the Association of Independent Retirees on the General<br />
Rate Community Consultation Group in 2003.<br />
Member position: Community stakeholder<br />
representative<br />
Ms Jennifer Jones<br />
Ms Jones is the current leaseholder of the <strong>Hinze</strong> <strong>Dam</strong> Tasty<br />
Café. Ms Jones receives much feedback from the <strong>Hinze</strong> <strong>Dam</strong><br />
community and represents these ideas. Ms Jones can assist<br />
in keeping the community accurately informed of the <strong>Stage</strong><br />
3 progress and decisions.
<strong>Hinze</strong> <strong>Dam</strong> <strong>Stage</strong> 3<br />
Member position: Local area resident<br />
Mr Ian Jeffers<br />
Mr Jeffers was nominated and endorsed by Melinda<br />
Osborne from Gold Coast Water, as secretary for the <strong>Hinze</strong><br />
<strong>Dam</strong> Fish Management Advisory Committee (HDFMAC).<br />
Since 2002 Mr Jeffers has volunteered as the Chairman<br />
of the <strong>Hinze</strong> <strong>Dam</strong> Fish Management Advisory Committee<br />
(HDFMAC). Mr Jeffers has a strong passion for the Gold<br />
Coast and <strong>Hinze</strong> <strong>Dam</strong>, along with extensive knowledge and<br />
personal interest in the fishery and surrounding areas of<br />
the dam. Mr Jeffers is now retired, having had a career as a<br />
journalist with the Gold Coast Sun.<br />
Member position: Other<br />
Mr Roy MacArthur<br />
Mr MacArthur was nominated and endorsed by Cr Daphne<br />
McDonald. Mr MacArthur is a member of the Gold Coast<br />
Waterfuture Committee and has 48 years experience in<br />
design and construction of dams including 33 years with<br />
State Government in dam, weir and pipeline design and<br />
construction.<br />
Member position: Other<br />
Mr Peter Yaun<br />
Member position: Councillor<br />
Cr Daphne McDonald<br />
Councillor Daphne McDonald represents Division 13<br />
consisting the suburbs of Palm Beach, Elanora and parts<br />
of Tallebudgera and Reedy Creek. Cr McDonald is Chair<br />
of Council’s Water Sustainability Committee, a member of<br />
South East Queensland Regional Water Quality Management<br />
Committee, Chair of SouthROC Water Working Group,<br />
Gold Coast WaterFuture Advisory Committee, Pimpama-<br />
Coomera WaterFuture Advisory Committee and Coombabah<br />
WaterFuture Advisory Committee.<br />
Cr Ted Shepherd<br />
Councillor Shepherd represents Division 9 including the<br />
suburbs of Advancetown, Austinville, Bonogin, Gilston,<br />
Highland Park, Lower Beechmont, Mudgeeraba, Natural<br />
Bridge, Numinbah Valley, Reedy Creek, Springbrook, Tallai<br />
and Worongary. Cr Shepherd is Chair of City Planning,<br />
a member of <strong>Hinze</strong> <strong>Dam</strong> Fish Management, Strategic<br />
Growth Management Committee, Mudgeeraba Chamber<br />
of Commerce, Mudgeeraba Divisional Advisory Committee,<br />
Numinbah Valley Residents Association, Springbrook<br />
Chamber of Commerce, Springbrook Divisional Advisory<br />
Committee and Springbrook Mountain Community<br />
Association.<br />
Mr Yaun was nominated and endorsed by June Pluthero,<br />
Treasurer of Numinbah Valley Landcare Inc. Mr Yaun is<br />
currently President of Communities for Sustainable Future,<br />
Numinbah Valley Residents Association and Numinbah<br />
Valley Landcare. Mr Yaun is a fourth generation dairy farmer<br />
in Numinbah Valley and has served on many committees<br />
including GCCC Recycled Water Strategy, GCCC Bushfire<br />
Management Strategy Review, GCCC Environment Advisory<br />
Board, DNR Community Reference Panel member for Draft<br />
Water Legislation. He is also a recreational fisher of <strong>Hinze</strong><br />
<strong>Dam</strong>.
TERMS OF REFERENCE FOR<br />
HINZE DAM STAGE 3 PROJECT<br />
COMMUNITY ADVISORY COMMITTEE<br />
Committee Name:<br />
<strong>Hinze</strong> <strong>Dam</strong> <strong>Stage</strong> 3 Project Community Advisory Committee<br />
Mission:<br />
The purpose of this Committee is to facilitate effective and appropriate community and<br />
stakeholder input into the <strong>Hinze</strong> <strong>Dam</strong> <strong>Stage</strong> 3 Project, and to provide recommendations to Council<br />
on technical and policy issues related to the delivery of the project, where required.<br />
Objectives of the Committee:<br />
To provide:<br />
A transparent, representative and accessible forum to address issues of community interest<br />
related to the <strong>Hinze</strong> <strong>Dam</strong> project<br />
An avenue for the release of information to the public on the project, including through<br />
the nominated project spokesperson<br />
To provide Council and the Alliance with interim recommendations and a final report on<br />
issues of community interest related to the <strong>Hinze</strong> <strong>Dam</strong> project<br />
To acknowledge the views of the Community<br />
Scope:<br />
The scope of the committee terms of reference is restricted to the <strong>Hinze</strong> <strong>Dam</strong> stage 3<br />
project works<br />
The committee is to consider issues and provide recommendations to Council on impacts<br />
arising from the HDS3 project related to:<br />
- Community amenity and recreational facilities<br />
- The natural environment<br />
- Social values and impacts<br />
- Cultural heritage<br />
The Committee may examine items of a technical or policy nature where referred by<br />
Council<br />
The committee may formulate recommendations for Council<br />
Subject to the Councils Information Confidentiality Policy, the committee may request<br />
information from Council officers or the Alliance<br />
Studies or other works or services (such as the Environmental Impact Statement) will be<br />
procured through the Alliance and provided to the Committee for consideration<br />
The committee must have due regard to the timing and legal constraints of project<br />
approvals and delivery<br />
Deliverables:<br />
Public meetings<br />
Recommendations provided to Council<br />
Final report to Council and the Alliance to be considered as part of the Environmental<br />
Impact Assessment
Sunset/Review Period:<br />
The Committee will be operating on an ongoing basis over approximately 12 months<br />
through to commencement of construction works for the <strong>Hinze</strong> <strong>Dam</strong> <strong>Stage</strong> 3 Project<br />
The Committee will be subject to review in June 2007<br />
Board Structure and Membership<br />
Ex officio:<br />
Chair:<br />
Project Spokesperson:<br />
Members:<br />
Quorum:<br />
Secretariat:<br />
Mayor<br />
Independent chair to be appointed by Council<br />
Spokesperson (and Deputy Chair) to be a Councillor nominated by<br />
Council<br />
Members shall be representative of the following groups:<br />
Environmental interest or catchment group ……………… 3<br />
Technical background (water) …………………………………… 1<br />
Ratepayers group or chamber of commerce ……………… 1<br />
Community stakeholder representative……………………… 2<br />
Councillor …………………………………….……………………………… 3<br />
Other ……………………………………………………………………………. 1<br />
By majority vote. In the event of a split decision, the Chair shall<br />
have the deciding vote<br />
Administrative services and report compilation to be provided by<br />
Council<br />
Operational Guidelines<br />
The Chairperson, through the secretariat, is to ensure regular reporting to the Alliance,<br />
Council and relevant Council Advisory Committees on the HDS3 CAC proceedings and<br />
relevant matters considered.<br />
All Committee meetings must have an agenda and recorded minutes. Minutes are for<br />
Committee reference purposes only and are not required to be provided to Council.<br />
All meetings are to be open to the public, unless the chair determines that a closed session<br />
is required.<br />
Members are required to declare any actual or perceived conflict of interest.
Governance:<br />
Convenor/Chair<br />
Agenda Items:<br />
The Chair shall convene Committee meetings.<br />
If the designated Chair is not available, then an Acting Chair will be<br />
nominated by the Committee and will be responsible for convening<br />
and conducting that meeting. The Acting Chair is responsible for<br />
informing the Chair as to the salient points/decisions raised or<br />
agreed to at that meeting.<br />
All Committee agenda items must be forwarded to the secretariat<br />
by COB 10 working days prior to the next scheduled meeting.<br />
The Committee agenda, with attached meeting papers will be<br />
distributed at least 5 working days prior to the next scheduled<br />
meeting.<br />
The Chair has the right to refuse to list an item on the formal<br />
agenda, but members may raise an item under “Other Business” if<br />
necessary and as time permits.<br />
Minutes and Meeting<br />
Papers:<br />
The minutes of each Committee meeting will be prepared by the<br />
Secretariat.<br />
Copies of the minutes (abbreviated minutes including items noted<br />
and resolved, and voting results), shall be provided to all<br />
Committee members no later than 10 working days following each<br />
meeting.<br />
Minutes are to be endorsed by the Committee at the subsequent<br />
meeting<br />
By agreement of the Committee, out-of-session decisions will be<br />
deemed acceptable. Where agreed, all out-of-session decisions<br />
shall be recorded in the minutes of the next scheduled Committee<br />
meeting.<br />
Minutes are to be provided to the Alliance.<br />
Proxies:<br />
Members of the Committee may nominate a proxy to attend a<br />
meeting if the member is unable to attend.<br />
The Chair will be informed of the substitution at least 3 working<br />
days prior to the scheduled nominated meeting.<br />
The nominated proxy shall not have voting rights at the attended<br />
meeting. The nominated proxy may provide relevant<br />
comments/feedback of the Committee member they are<br />
representing, to the attended meeting.<br />
Quorum<br />
Requirements:<br />
Dispute Resolution:<br />
A minimum of 7 Committee members is required for the meeting to<br />
be recognised as an authorised meeting for the recommendations or<br />
resolutions to be valid.<br />
If matters cannot be resolved, the matter may be referred to the<br />
Alliance for further advice or action.
Roles and Responsibilities:<br />
CAC Chair<br />
CAC Members<br />
EDMP / Alliance<br />
The Chairperson of the CAC will:<br />
Lead but not direct the Committee<br />
Ensure there is fair discussion<br />
Instigate debate amongst Committee members<br />
Encourage all members of the CAC to present their views<br />
Summarise discussions and points of view expressed<br />
CAC members are expected to:<br />
Be aware of the Terms of Reference and their individual roles and<br />
responsibilities<br />
Allow all members to present their views<br />
Respect other members opinions<br />
Attend meetings and participate in discussions<br />
Report their views and those of the wider community to the CAC<br />
Ensure all media enquiries related to the CAC are directed to the Gold<br />
Coast City Council for comment.<br />
EDMP representatives and the Alliance agree to:<br />
Welcome suggestions and opinion from community and members of the<br />
CAC in relation to the HDS3 project<br />
Support the smooth operation of the CAC by providing administrative<br />
support<br />
Provide members with feedback on how their recommendations have<br />
been considered<br />
Report on Alliance activities and project progress, and seek feedback<br />
from the CAC in a timely manner<br />
Respond within agreed timeframes to requests for information<br />
Help promote the CAC’s existence, objectives and meeting outcomes to<br />
the community<br />
Meeting Frequency<br />
The Committee is to convene every four (4) weeks from the time of the inaugural meeting,<br />
or otherwise as determined by the Committee quorum or requested by Council (or the<br />
Alliance) to accommodate project timelines.<br />
Information Confidentiality<br />
In the course of its work, the board may be granted access to information that is not<br />
available to the public (e.g. before the information becomes public). It is also possible<br />
that some of the information made available to the Committee may, in accordance with<br />
Council’s Information Confidentiality Policy, be classified confidential.