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Briefing Kit1.pdf - Hinze Dam Stage 3

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<strong>Hinze</strong> <strong>Dam</strong> <strong>Stage</strong> 3<br />

COMMUNITY ADVISORY COMMITTEE<br />

<strong>Briefing</strong> Kit


<strong>Hinze</strong> <strong>Dam</strong> <strong>Stage</strong> 3<br />

Contents<br />

1.0 Purpose 1<br />

2.0 Background Information 1<br />

2.1 History 1<br />

2.2 Key Objectives 1<br />

2.3 Map 2<br />

2.4 Timeline 3<br />

2.5 Alliance Members 4<br />

2.6 Ongoing Technical Assessments 4<br />

2.7 List of <strong>Hinze</strong> <strong>Dam</strong> Recreational Stakeholders 5<br />

3.0 Community Advisory Committee (CAC) 6<br />

3.1 CAC Member Profiles 6<br />

3.2 Terms of Reference (attached)


<strong>Hinze</strong> <strong>Dam</strong> <strong>Stage</strong> 3<br />

1.0 Purpose<br />

The purpose of this briefing kit is to provide Community<br />

Advisory Committee members with introductory information<br />

about the <strong>Hinze</strong> <strong>Dam</strong> <strong>Stage</strong> 3 upgrade, and to inform<br />

members about the current technical assessments being<br />

undertaken and the timeframe of the project.<br />

2.0 Background Information<br />

2.1 History<br />

<strong>Stage</strong> 1 of the <strong>Hinze</strong> <strong>Dam</strong>, completed in 1976, provided<br />

storage capacity of 42,400 million litres, which was<br />

increased to 161,070 million litres with the completion of<br />

<strong>Stage</strong> 2 in 1989.<br />

The preliminary concept <strong>Stage</strong> 3 upgrade will raise the<br />

<strong>Hinze</strong> <strong>Dam</strong> embankment from 93.5 metres to 106 metres,<br />

providing a total capacity of 286,500 million litres.<br />

Tenders for the <strong>Hinze</strong> <strong>Dam</strong> <strong>Stage</strong> 3 project closed on August<br />

22, 2006 with four consortiums bidding to be part of the<br />

alliance tasked with delivering the project. On October 2,<br />

2006, Mayor Ron Clarke announced that Thiess, Sinclair<br />

Knight Merz (SKM) and URS would work with the Economic<br />

Development and Major Projects Directorate and Gold Coast<br />

Water in the delivery of this project. This alliance has now<br />

been titled the <strong>Hinze</strong> <strong>Dam</strong> Alliance.<br />

On November 8, 2006 a significant project declaration<br />

was made under the State Development and Public Works<br />

Organisation Act 1971. The Significant Project designation<br />

reflects the fact that the project:<br />

n<br />

n<br />

n<br />

Has a strategic significance to the region;<br />

Is characterised by complex approvals requirements; and<br />

Meets one or more tests of environmental, economic<br />

and / or social significance.<br />

The key benefit under this designation is that the<br />

Coordinator General will provide assistance to the project<br />

proponent (GCCC) by facilitating all interactions with<br />

interested and affected State Government agencies<br />

during the approvals process. The project will require an<br />

Environmental Impact Statement (EIS) under Part 4 of the<br />

SDPWO Act.<br />

2.2 Key Objectives<br />

1. Flood Mitigation<br />

Based on modelling carried out for the Nerang River Flood<br />

Mitigation Advisory Committee, the upgrade will reduce the<br />

potential flood damage from a 1 in 100 year event by 80%.<br />

In December 2003 the Nerang River Flood Mitigation<br />

Advisory Committee recommended that Council raise the<br />

<strong>Hinze</strong> <strong>Dam</strong> wall as the preferred physical flood mitigation<br />

option for the Nerang River Catchment. The flood<br />

mitigation component of the upgrade will delay the release<br />

of floodwater into the lower reaches of the floodplain by<br />

raising the dam wall to temporarily store a greater volume<br />

of water. The new dam design will also incorporate a new<br />

spillway, designed to reduce the flow of water from the dam<br />

during large rainfall events. By reducing the rate floodwater<br />

is released from the dam, peak flood levels and damage in<br />

the lower catchment can be reduced.<br />

2. Water Supply<br />

Based on the Gold Coast Waterfuture Strategy, the upgrade<br />

will increase water supply to up to 24 million litres per day.<br />

The Gold Coast population is estimated to reach around<br />

1.2 million people by 2056. By this time the City will need<br />

approximately 465 million litres of water per day. This level<br />

of consumption will be approximately double that of today’s<br />

population of 504,000. A diverse range of water sources is<br />

required to best meet the city’s future water needs.<br />

Raising the dam wall for additional water storage is a key<br />

component of the Gold Coast Waterfuture Strategy (2006-<br />

2056), a blueprint for sustaining the City’s water resources<br />

over the next 50 years.<br />

3. Compliance<br />

The improved dam design will comply with new dam design<br />

guidelines and standards that were amended in the Water<br />

Act 2000.


SPILLWAY ROAD<br />

BEECHMONT ROAD<br />

LITTLE NERANG ROAD<br />

<strong>Hinze</strong> <strong>Dam</strong> <strong>Stage</strong> 3<br />

2.3 Map<br />

SAN FERNANDO DRIVE<br />

EVANITA DRIVE<br />

WORONGARY ROAD<br />

THE SPUR<br />

HUGH GUINEA COURT<br />

ARTHUR PAYNE COURT<br />

HARRY MILLS DRIVE<br />

INCLINE DRIVE<br />

GLENAURA DRIVE<br />

GLENROWAN DRIVE<br />

CHARLES KURZ DRIVE<br />

NANCY YAUN COURT<br />

RANDOM WAY<br />

UPLANDS COURT<br />

LEISURE LANE<br />

VINCE HINDE DRIVE<br />

IMFELD COURT<br />

COORUMBENE COURT<br />

XANADU COURT<br />

CORALCOAST DRIVE<br />

THE PANORAMA<br />

FOXTAIL COURT<br />

UTOPIA COURT<br />

VISCOUNT DRIVE<br />

EARLE COURT<br />

DUKE COURT<br />

DUCHESS COURT<br />

VERONICA DRIVE<br />

OTIOSE COURT<br />

TALLAI ROAD<br />

RANGE ROAD<br />

TOLHURST COURT<br />

BAILEYS ROAD<br />

GRANDVIEW TERRACE<br />

STRIKE WAY<br />

KERALA COURT<br />

WALLANDRA ROAD<br />

KAGOOLA DRIVE<br />

BERRIGANS ROAD<br />

RAYNER LANE<br />

MARK WAY<br />

JULIE WAY<br />

PINETREE COURT<br />

TARRANT DRIVE<br />

GILWARD DRIVE<br />

MANUKA ROAD<br />

ROAD<br />

ROAD<br />

HORSESHOE DRIVE<br />

TYALGUM STREET<br />

WALLABY DRIVE<br />

MONARO ROAD<br />

JOHNS ROAD<br />

BELMONT PARK DRIVE<br />

SWANSON PLACE<br />

LOWRY COURT<br />

ROAD<br />

AUSTINVILLE ROAD<br />

BROMFIELD DRIVE<br />

CAMP DRIVE<br />

DUNBAR ROAD<br />

ARAUCARIA LANE<br />

ROAD<br />

KNACK ROAD<br />

STAGHORN DRIVE<br />

DAVENPORT DRIVE<br />

RED OAK DRIVE<br />

ROAD<br />

HINZE DAM<br />

STAGE 3<br />

SITE PLAN<br />

Legend<br />

Property Boundary<br />

Roads<br />

Full Supply Level<br />

±<br />

0 425 850 1,700<br />

Meters<br />

Scale - 1:20,000<br />

(at A1)<br />

Projection: MGA Zone 56<br />

ROAD<br />

TALLAI ROAD<br />

MOUNT NIMMEL ROAD<br />

ROAD<br />

GILSTON ROAD<br />

DUNCAN ROAD<br />

TOULA COURT<br />

ADVANCETOWN ROAD<br />

ROAD<br />

ROAD<br />

NARROWLEAF ROAD<br />

ROAD<br />

ROAD<br />

NARROWLEAF ROAD<br />

ROAD<br />

BRUSHBOX ROAD<br />

NORTH ROAD<br />

LOOP ROAD<br />

NERANG MURWILLUMBAH ROAD<br />

ROAD<br />

CLOSED ROAD<br />

TARLINGTON ROAD<br />

MIRANI STREET<br />

JARDINE ROAD<br />

POCKET ROAD<br />

CLOSED ROAD<br />

ELIMBAH COURT<br />

ROAD<br />

ROAD<br />

ROAD<br />

ROAD<br />

ROAD<br />

ROAD<br />

ROAD<br />

I:\QENV\Projects\QE09395\Spatial\Arc_MXD\061114_Sitemap_MGA56_A1.mxd Produced: 15/11/2006


<strong>Hinze</strong> <strong>Dam</strong> <strong>Stage</strong> 3<br />

2.4 Timeline<br />

29 November 2006 CAC Meeting #1<br />

n Outline Terms of Reference<br />

n Background project information<br />

November – December 2006<br />

Geotechnical drilling for approximately 3 weeks<br />

n Public notice in Gold Coast Bulletin Saturday, 4 November<br />

6 December 2006 <strong>Dam</strong> design short-listed to three options<br />

12 December 2006 (tentative) CAC Meeting #2<br />

n Briefs of three preferred design options will be provided to CAC members for<br />

feedback<br />

n Discuss short-list of design options proposed by the design team<br />

5 January 2006 Deadline for feedback from CAC Meeting #2 on shortlist of design options<br />

16 January 2007 (tentative) CAC Meeting #3<br />

19 January 2007 Preferred design option identified<br />

March 2007 CAC Meeting #4<br />

May 2007 CAC Meeting #5<br />

n Deliberation on preferred design option and recreational planning<br />

n If preferred option is not approved deliberations will continue (resulting in potential<br />

overrun in time and cost)<br />

n NOTE: Meetings to be scheduled every two months until construction commences<br />

(unless requested otherwise)<br />

June 2007<br />

July 2007<br />

January 2008<br />

Target Outturn Cost (TOC) submitted to Council<br />

Finalisation of Detailed Design to proceed upon approval of project TOC by Council<br />

Construction to have commenced<br />

TBA Project to be completed in accordance with Water Amendment Regulation (No. 6)<br />

2006 timing requirement (31 December 2010).


<strong>Hinze</strong> <strong>Dam</strong> <strong>Stage</strong> 3<br />

2.5 Alliance Members<br />

The <strong>Hinze</strong> <strong>Dam</strong> Alliance comprises of Thiess, URS and<br />

Sinclair Knight Merz (SKM), who are leaders in major water<br />

infrastructure projects. This Alliance brings together the<br />

unique skills and capabilities necessary to successfully deliver<br />

this project.<br />

What does the Alliance provide specifically?<br />

Thiess brings a wealth of experience in project and financial<br />

management and construction of major dams. SKM<br />

and URS together provide a broad range of dam design,<br />

engineering and geotechnical skills, approvals, community<br />

and stakeholder engagement, and environmental and<br />

recreational planning.<br />

Have the Alliance members worked together<br />

previously?<br />

Thiess, URS and SKM have previously worked together as<br />

an Alliance on both the Burnett River <strong>Dam</strong> in 2003 and the<br />

Tugun Bypass in 2005-2006.<br />

Thiess and URS have worked in partnerships for numerous<br />

projects including the Burnett River <strong>Dam</strong> (2003), Matachina<br />

<strong>Dam</strong> Upgrade (1997-1998), Lane Cove Tunnel (2003-2007),<br />

ConnectEast Project (2004-2008), North-South Bypass<br />

Tunnel (2005-2006) and Wilpinjong Coal Development<br />

(2006).<br />

Thiess and SKM have worked together in the Boggo Road<br />

Busway Alliance (2005-2008), Inner Northern Busway<br />

Alliance <strong>Stage</strong> 3 (2002-2004), Springwood Busway Station<br />

Project (2002-2003), South East Transit Project Section 2<br />

(1998-2000) and Cannington Port Project Alliance (1996-<br />

1998).<br />

SKM and URS have worked together on Cosseys <strong>Dam</strong> (New<br />

Zealand, 2000-2003), Burnett River <strong>Dam</strong> Alliance Bid (2003),<br />

Emu Swamp <strong>Dam</strong> (Stanthorpe Shire Council , ongoing) and<br />

Gooyella Riverside Mine Expansion (2006-ongoing).<br />

With this extensive history of collaboration, the members of<br />

the Alliance are confident in their ability to work together to<br />

deliver the <strong>Hinze</strong> <strong>Dam</strong> <strong>Stage</strong> 3 Upgrade.<br />

What are the strengths of the Alliance?<br />

The Alliance has a track record of on-time delivery of major<br />

projects combining environmental outcomes with practical<br />

solutions. This partnership will optimise its project solution<br />

through innovation in dam design and engagement with<br />

stakeholders and community groups.<br />

2.6 Ongoing Technical Assessments<br />

<strong>Dam</strong> Design<br />

Concept designs for a broad range of options have been<br />

developed and were presented to the Alliance team on<br />

6 November 2006. The broad options have been further<br />

developed through investigations into hydrology and<br />

hydraulics, dam safety and risk assessment, embankment<br />

design, spillway design, intake structure design and geology<br />

and geotechnical investigations.<br />

A public notice of geotechnical drilling appeared in the Gold<br />

Coast Bulletin on Saturday, 4 November 2006. Works are<br />

expected to commence on Wednesday, 22 November 2006,<br />

continuing for approximately three weeks. The road across<br />

the main embankment may need to be reduced to one lane<br />

for 1-2 days during this time.<br />

The results of these investigations are being used to select<br />

three concept designs to be presented at CAC Meeting #2.<br />

Environmental, Approvals and Recreational<br />

Planning<br />

The approval pathway has been confirmed with the granting<br />

of the significant project status. An Environmental Impact<br />

Statement (EIS) will be prepared. Investigations for the EIS<br />

have commenced including assessment of the compensatory<br />

habitat, fishway and recreational planning. A number of<br />

other environmental approvals are required in conjunction<br />

with the EIS.<br />

Stakeholder Management<br />

The Community Advisory Committee has been established<br />

and will be involved in assessment of the three concept<br />

designs, and implementation of the preferred design option.<br />

Recreational stakeholders have been invited to attend two<br />

workshops to assess the professional and casual recreational<br />

opportunities at the dam site. The first workshop occurred<br />

on the 17th of November 2006. The second workshop will<br />

take place on the 6th of December 2006. A recreational<br />

study is being conducted to examine the current and<br />

potential future use of the dam and surrounding<br />

environment. The first of these surveys was carried out on<br />

12 November 2006.<br />

Meetings with key stakeholders including Councillors, local<br />

business operators, peak bodies and near neighbours are<br />

continuing.


<strong>Hinze</strong> <strong>Dam</strong> <strong>Stage</strong> 3<br />

2.7 List of <strong>Hinze</strong> <strong>Dam</strong> Recreational Stakeholders<br />

State Government<br />

n<br />

n<br />

n<br />

n<br />

n<br />

EPA, Qld Parks and Wildlife<br />

Great Walks<br />

Office of Urban Management<br />

Sport and Recreation Queensland<br />

DPI – QLD Fisheries Service<br />

Local Businesses<br />

n<br />

n<br />

n<br />

n<br />

n<br />

n<br />

n<br />

n<br />

n<br />

Cedar Lake Country Resort and Equestrian Centre<br />

Koonjewarre Accommodation and Activity Centre<br />

Rapid Action Canoes<br />

Numinbah Valley Environmental Education Centre<br />

Lex Fowell Camping<br />

Synergy Applied Adventure<br />

Sports Tuition<br />

Paramount Adventure Centre<br />

Gold Coast Tourism Visitor Centre<br />

Recreational User Groups<br />

n<br />

n<br />

n<br />

n<br />

n<br />

n<br />

n<br />

n<br />

Nerang River Canoe Club<br />

Gold Coast Model Flying Club<br />

Gold Coast Mountain Bike Club<br />

<strong>Hinze</strong> <strong>Dam</strong> Fishing Club<br />

Rotary Club Blue Fin Fishing Classic<br />

Hash House Harriers<br />

Australian Bass Tournaments<br />

Synergy Applied Adventure<br />

Others<br />

n<br />

n<br />

n<br />

n<br />

n<br />

Tamborine Mountain SHS - Cross country<br />

Southport SHS Fun Run<br />

Army Cadets<br />

Higher Ground Australia<br />

Qld Police Service and SES<br />

Recreation Peak Bodies<br />

n<br />

n<br />

n<br />

n<br />

n<br />

n<br />

n<br />

n<br />

n<br />

n<br />

Queensland Outdoor Recreation Federation<br />

Queensland Canoeing<br />

SunFish<br />

Australian Bass Association<br />

Scouts Association, Gold Coast<br />

Rowing Queensland<br />

Queensland Rogaine Association<br />

<strong>Hinze</strong> <strong>Dam</strong> Fish Management Advisory Committee<br />

Cycling Queensland<br />

PCYC State office


<strong>Hinze</strong> <strong>Dam</strong> <strong>Stage</strong> 3<br />

3.0 Community Advisory<br />

Committee (CAC)<br />

3.1 CAC Member Profiles<br />

On 6 November 2006 Council approved the nominated<br />

members of the Community Advisory Committee. Members<br />

were selected based on their ability to represent their specific<br />

interest group and ability to contribute to the committee<br />

role.<br />

Chair<br />

Mr Jim Soorley<br />

Mr Soorley was Lord Mayor of Brisbane from 1991 to 2003<br />

focusing on the economic development strategy for the city<br />

of Brisbane. Mr Soorley has a background in management<br />

and community involvement. Prior to being Lord Mayor, Mr<br />

Soorley was a management consultant advising businesses<br />

on training, recruitment and organisational design.<br />

Deputy Chair/Spokesperson<br />

The Deputy Chair position is to be filled by a councillor<br />

involved in <strong>Hinze</strong> <strong>Dam</strong> water supply and flood mitigation<br />

issues. The CAC will nominate a Deputy Chair from the two<br />

councillor nominations during the first CAC meeting.<br />

Member position: Environmental interest group<br />

Mr Rod Douglas<br />

Mr Douglas was nominated and endorsed by Greening<br />

Australia CEO Ms Pam Usher. Mr Douglas is the President<br />

of Greening Australia Queensland board and the State’s<br />

representative on the Greening Australia national board.<br />

He is also a local resident with a personal interest in the<br />

recreational facilities at <strong>Hinze</strong> <strong>Dam</strong>.<br />

Member position: Environmental interest group<br />

Mr Bardhold Blecken<br />

Mr Blecken was nominated and endorsed by Ms Rose<br />

Adams, Vice President of Gecko – Gold Coast and<br />

Hinterland Environment Council. Mr Blecken is an executive<br />

member of Gecko management committee, an executive<br />

member of Natural Resource Management SEQ (NRMSEQ),<br />

a finance and audit committee member of South East<br />

Queensland Catchment, and a member of the Gold Coast<br />

Water Resource Plan Community Reference Panel.<br />

Member position: Catchment interest group<br />

Mr Gordon French<br />

Mr French was nominated and endorsed by Mr Peter Yaun,<br />

Chair of Community for Sustainable Futures. Mr French<br />

currently chairs the South East Queensland Catchments Ltd.,<br />

the NHT and NAPSWQ body for South East Queensland. He<br />

also chairs the Large Population Working Group dealing with<br />

peri-urban studies, water catchments, water recycling, and<br />

peri-urban biodiversity, and is secretary of the Nerang River<br />

Advisory Committee. Mr French has authored two books on<br />

water quality issues and is a local resident living in Numinbah<br />

Valley.<br />

Member position: Water quality technical<br />

representative<br />

Mr John Murtagh<br />

Mr Murtagh has experience as a Research Scientist in<br />

the field of climate variability and implications for water<br />

supply. He is currently a consultant in the preparation of<br />

developmental approvals for the reuse of recycled water<br />

for both urban and agricultural situations. Mr Murtagh has<br />

contributed to more than 100 schemes involving the use of<br />

water balance modelling to size schemes based on the local<br />

climate, flow rates, and nutrient and salt balances to assess<br />

the potential impact on local soil and water.<br />

Member position: Ratepayers Group/Combined<br />

Chamber of Commerce<br />

Mr Tom Rae<br />

Mr Rae was nominated and endorsed by Ms Linda Brown<br />

from the Ratepayers Association. He has a professional<br />

engineering background with 20 years at senior<br />

management level. Mr Rae has represented the community<br />

with the Association of Independent Retirees on the General<br />

Rate Community Consultation Group in 2003.<br />

Member position: Community stakeholder<br />

representative<br />

Ms Jennifer Jones<br />

Ms Jones is the current leaseholder of the <strong>Hinze</strong> <strong>Dam</strong> Tasty<br />

Café. Ms Jones receives much feedback from the <strong>Hinze</strong> <strong>Dam</strong><br />

community and represents these ideas. Ms Jones can assist<br />

in keeping the community accurately informed of the <strong>Stage</strong><br />

3 progress and decisions.


<strong>Hinze</strong> <strong>Dam</strong> <strong>Stage</strong> 3<br />

Member position: Local area resident<br />

Mr Ian Jeffers<br />

Mr Jeffers was nominated and endorsed by Melinda<br />

Osborne from Gold Coast Water, as secretary for the <strong>Hinze</strong><br />

<strong>Dam</strong> Fish Management Advisory Committee (HDFMAC).<br />

Since 2002 Mr Jeffers has volunteered as the Chairman<br />

of the <strong>Hinze</strong> <strong>Dam</strong> Fish Management Advisory Committee<br />

(HDFMAC). Mr Jeffers has a strong passion for the Gold<br />

Coast and <strong>Hinze</strong> <strong>Dam</strong>, along with extensive knowledge and<br />

personal interest in the fishery and surrounding areas of<br />

the dam. Mr Jeffers is now retired, having had a career as a<br />

journalist with the Gold Coast Sun.<br />

Member position: Other<br />

Mr Roy MacArthur<br />

Mr MacArthur was nominated and endorsed by Cr Daphne<br />

McDonald. Mr MacArthur is a member of the Gold Coast<br />

Waterfuture Committee and has 48 years experience in<br />

design and construction of dams including 33 years with<br />

State Government in dam, weir and pipeline design and<br />

construction.<br />

Member position: Other<br />

Mr Peter Yaun<br />

Member position: Councillor<br />

Cr Daphne McDonald<br />

Councillor Daphne McDonald represents Division 13<br />

consisting the suburbs of Palm Beach, Elanora and parts<br />

of Tallebudgera and Reedy Creek. Cr McDonald is Chair<br />

of Council’s Water Sustainability Committee, a member of<br />

South East Queensland Regional Water Quality Management<br />

Committee, Chair of SouthROC Water Working Group,<br />

Gold Coast WaterFuture Advisory Committee, Pimpama-<br />

Coomera WaterFuture Advisory Committee and Coombabah<br />

WaterFuture Advisory Committee.<br />

Cr Ted Shepherd<br />

Councillor Shepherd represents Division 9 including the<br />

suburbs of Advancetown, Austinville, Bonogin, Gilston,<br />

Highland Park, Lower Beechmont, Mudgeeraba, Natural<br />

Bridge, Numinbah Valley, Reedy Creek, Springbrook, Tallai<br />

and Worongary. Cr Shepherd is Chair of City Planning,<br />

a member of <strong>Hinze</strong> <strong>Dam</strong> Fish Management, Strategic<br />

Growth Management Committee, Mudgeeraba Chamber<br />

of Commerce, Mudgeeraba Divisional Advisory Committee,<br />

Numinbah Valley Residents Association, Springbrook<br />

Chamber of Commerce, Springbrook Divisional Advisory<br />

Committee and Springbrook Mountain Community<br />

Association.<br />

Mr Yaun was nominated and endorsed by June Pluthero,<br />

Treasurer of Numinbah Valley Landcare Inc. Mr Yaun is<br />

currently President of Communities for Sustainable Future,<br />

Numinbah Valley Residents Association and Numinbah<br />

Valley Landcare. Mr Yaun is a fourth generation dairy farmer<br />

in Numinbah Valley and has served on many committees<br />

including GCCC Recycled Water Strategy, GCCC Bushfire<br />

Management Strategy Review, GCCC Environment Advisory<br />

Board, DNR Community Reference Panel member for Draft<br />

Water Legislation. He is also a recreational fisher of <strong>Hinze</strong><br />

<strong>Dam</strong>.


TERMS OF REFERENCE FOR<br />

HINZE DAM STAGE 3 PROJECT<br />

COMMUNITY ADVISORY COMMITTEE<br />

Committee Name:<br />

<strong>Hinze</strong> <strong>Dam</strong> <strong>Stage</strong> 3 Project Community Advisory Committee<br />

Mission:<br />

The purpose of this Committee is to facilitate effective and appropriate community and<br />

stakeholder input into the <strong>Hinze</strong> <strong>Dam</strong> <strong>Stage</strong> 3 Project, and to provide recommendations to Council<br />

on technical and policy issues related to the delivery of the project, where required.<br />

Objectives of the Committee:<br />

To provide:<br />

A transparent, representative and accessible forum to address issues of community interest<br />

related to the <strong>Hinze</strong> <strong>Dam</strong> project<br />

An avenue for the release of information to the public on the project, including through<br />

the nominated project spokesperson<br />

To provide Council and the Alliance with interim recommendations and a final report on<br />

issues of community interest related to the <strong>Hinze</strong> <strong>Dam</strong> project<br />

To acknowledge the views of the Community<br />

Scope:<br />

The scope of the committee terms of reference is restricted to the <strong>Hinze</strong> <strong>Dam</strong> stage 3<br />

project works<br />

The committee is to consider issues and provide recommendations to Council on impacts<br />

arising from the HDS3 project related to:<br />

- Community amenity and recreational facilities<br />

- The natural environment<br />

- Social values and impacts<br />

- Cultural heritage<br />

The Committee may examine items of a technical or policy nature where referred by<br />

Council<br />

The committee may formulate recommendations for Council<br />

Subject to the Councils Information Confidentiality Policy, the committee may request<br />

information from Council officers or the Alliance<br />

Studies or other works or services (such as the Environmental Impact Statement) will be<br />

procured through the Alliance and provided to the Committee for consideration<br />

The committee must have due regard to the timing and legal constraints of project<br />

approvals and delivery<br />

Deliverables:<br />

Public meetings<br />

Recommendations provided to Council<br />

Final report to Council and the Alliance to be considered as part of the Environmental<br />

Impact Assessment


Sunset/Review Period:<br />

The Committee will be operating on an ongoing basis over approximately 12 months<br />

through to commencement of construction works for the <strong>Hinze</strong> <strong>Dam</strong> <strong>Stage</strong> 3 Project<br />

The Committee will be subject to review in June 2007<br />

Board Structure and Membership<br />

Ex officio:<br />

Chair:<br />

Project Spokesperson:<br />

Members:<br />

Quorum:<br />

Secretariat:<br />

Mayor<br />

Independent chair to be appointed by Council<br />

Spokesperson (and Deputy Chair) to be a Councillor nominated by<br />

Council<br />

Members shall be representative of the following groups:<br />

Environmental interest or catchment group ……………… 3<br />

Technical background (water) …………………………………… 1<br />

Ratepayers group or chamber of commerce ……………… 1<br />

Community stakeholder representative……………………… 2<br />

Councillor …………………………………….……………………………… 3<br />

Other ……………………………………………………………………………. 1<br />

By majority vote. In the event of a split decision, the Chair shall<br />

have the deciding vote<br />

Administrative services and report compilation to be provided by<br />

Council<br />

Operational Guidelines<br />

The Chairperson, through the secretariat, is to ensure regular reporting to the Alliance,<br />

Council and relevant Council Advisory Committees on the HDS3 CAC proceedings and<br />

relevant matters considered.<br />

All Committee meetings must have an agenda and recorded minutes. Minutes are for<br />

Committee reference purposes only and are not required to be provided to Council.<br />

All meetings are to be open to the public, unless the chair determines that a closed session<br />

is required.<br />

Members are required to declare any actual or perceived conflict of interest.


Governance:<br />

Convenor/Chair<br />

Agenda Items:<br />

The Chair shall convene Committee meetings.<br />

If the designated Chair is not available, then an Acting Chair will be<br />

nominated by the Committee and will be responsible for convening<br />

and conducting that meeting. The Acting Chair is responsible for<br />

informing the Chair as to the salient points/decisions raised or<br />

agreed to at that meeting.<br />

All Committee agenda items must be forwarded to the secretariat<br />

by COB 10 working days prior to the next scheduled meeting.<br />

The Committee agenda, with attached meeting papers will be<br />

distributed at least 5 working days prior to the next scheduled<br />

meeting.<br />

The Chair has the right to refuse to list an item on the formal<br />

agenda, but members may raise an item under “Other Business” if<br />

necessary and as time permits.<br />

Minutes and Meeting<br />

Papers:<br />

The minutes of each Committee meeting will be prepared by the<br />

Secretariat.<br />

Copies of the minutes (abbreviated minutes including items noted<br />

and resolved, and voting results), shall be provided to all<br />

Committee members no later than 10 working days following each<br />

meeting.<br />

Minutes are to be endorsed by the Committee at the subsequent<br />

meeting<br />

By agreement of the Committee, out-of-session decisions will be<br />

deemed acceptable. Where agreed, all out-of-session decisions<br />

shall be recorded in the minutes of the next scheduled Committee<br />

meeting.<br />

Minutes are to be provided to the Alliance.<br />

Proxies:<br />

Members of the Committee may nominate a proxy to attend a<br />

meeting if the member is unable to attend.<br />

The Chair will be informed of the substitution at least 3 working<br />

days prior to the scheduled nominated meeting.<br />

The nominated proxy shall not have voting rights at the attended<br />

meeting. The nominated proxy may provide relevant<br />

comments/feedback of the Committee member they are<br />

representing, to the attended meeting.<br />

Quorum<br />

Requirements:<br />

Dispute Resolution:<br />

A minimum of 7 Committee members is required for the meeting to<br />

be recognised as an authorised meeting for the recommendations or<br />

resolutions to be valid.<br />

If matters cannot be resolved, the matter may be referred to the<br />

Alliance for further advice or action.


Roles and Responsibilities:<br />

CAC Chair<br />

CAC Members<br />

EDMP / Alliance<br />

The Chairperson of the CAC will:<br />

Lead but not direct the Committee<br />

Ensure there is fair discussion<br />

Instigate debate amongst Committee members<br />

Encourage all members of the CAC to present their views<br />

Summarise discussions and points of view expressed<br />

CAC members are expected to:<br />

Be aware of the Terms of Reference and their individual roles and<br />

responsibilities<br />

Allow all members to present their views<br />

Respect other members opinions<br />

Attend meetings and participate in discussions<br />

Report their views and those of the wider community to the CAC<br />

Ensure all media enquiries related to the CAC are directed to the Gold<br />

Coast City Council for comment.<br />

EDMP representatives and the Alliance agree to:<br />

Welcome suggestions and opinion from community and members of the<br />

CAC in relation to the HDS3 project<br />

Support the smooth operation of the CAC by providing administrative<br />

support<br />

Provide members with feedback on how their recommendations have<br />

been considered<br />

Report on Alliance activities and project progress, and seek feedback<br />

from the CAC in a timely manner<br />

Respond within agreed timeframes to requests for information<br />

Help promote the CAC’s existence, objectives and meeting outcomes to<br />

the community<br />

Meeting Frequency<br />

The Committee is to convene every four (4) weeks from the time of the inaugural meeting,<br />

or otherwise as determined by the Committee quorum or requested by Council (or the<br />

Alliance) to accommodate project timelines.<br />

Information Confidentiality<br />

In the course of its work, the board may be granted access to information that is not<br />

available to the public (e.g. before the information becomes public). It is also possible<br />

that some of the information made available to the Committee may, in accordance with<br />

Council’s Information Confidentiality Policy, be classified confidential.

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