VENUE HIRE APPLICATION FORM - Sunshine Coast Council

KAWANA COMMUNITY HALL
Located on Nanyima Street, Buddina
(Opposite Kawana Library)
Community Halls - CU 32, Locked Bag 72, SCMC, QLD 4560
Ph: 07 5441 8282 Fax: 07 5441 8213
e-mail: communityhalls@sunshinecoast.qld.gov.au
VENUE HIRE APPLICATION FORM
Thank you for choosing the Kawana Community Hall for your upcoming Event.
There are a number of important steps in securing your booking at our popular Venue. They are as
follows:
Step 1: Please direct all enquiries to the facilities coordinator to ensure the smooth and
consistent planning of your event.
Step 2: Please complete the attached Venue Hire Application Form and return at your earliest
convenience. Your booking will remain tentative at this stage.
Step 3: From the information you provide, we will send you an Events Sheet along with the
Terms and Conditions of Use. The Events Sheet lists the requirements for your event in
the venue and the associated costs. A 25% deposit amount is required within 10 days of
making your booking and is requested to confirm your booking. If this is not received
within 10 days, your tentative booking may be cancelled.
Step 4: Full balance of venue hire fee’s and full bond payment are due within 2 weeks before
your event. If this payment is not received, your booking may be cancelled.
NOTE: If your event is to be held within 14 days of submitting your application, full payment of
venue hire fee’s and bond is required immediately (no deposit necessary).
Before returning your completed Venue Application Form please ensure you have:
Read and understood the Terms and Conditions of Use
Completed and signed all sections of the Booking Form
Attached a copy of your Public Liability Insurance (Certificate or Currency) or Individual
Insurance Cover
Attached a copy of Not For Profit Certificate - required before community rate applies
Attached a copy of Liquor licence / permit - if alcohol is to be sold or supplied (including
complimentary alcohol)
Attached any further information on extra pages
If you have any queries contact the Facilities Coordinator via phone (07) 5441 9368 or email
communityhalls@sunshinecoast.qld.gov.au.
For more information about the venue, including a profile of spaces available, visit
www.sunshinecoast.qld.gov.au. Alternatively, information may be requested directly via
phone or email.
Privacy Disclaimer
Council will use any personal information provided for the intended purpose only and for remaining in contact with you. Council is authorised
to collect this information in accordance with the Local Government Act 2009 and other local government Acts. Your personal information is
only accessed by persons authorised to do so. Your personal information is dealt with in accordance with council’s Privacy Policy.

KAWANA COMMUNITY HALL
Applicant Details
Client/Organisatio
n/ Company
Contact Person
Event Title
Phone W H
Mobile
Fax
Email Address
Website (if
applicable)
Postal Address
Town
How did you hear
about our Venue?
Please provide evidence of status. Answer either yes or no to the following.
Do you have an
ABN?
Are you a not for
profit
association?
Are you
incorporated?
Are you a
government
association/group
Public Liability
Insurance
No Yes ABN:
No
No
No
Yes
Yes
Yes
Postcode
Hirers who are non-commercial, not incorporated and use the venue for less than 10 days over a 12 month
period are covered by LGM Queensland Additional Liability Cover (Casual Hirers). Public liability will be
requested for regular users whose usage is in excess of 10 days and the hirer will need to provide a
Certificate of Currency to Council specifically identifying Sunshine Coast Council and the Venue as
“interested parties”.
Covered under CHPL
(as outlined above)
Yes
Individual Cover – proof must
be provided
Public Liability Number or Reference:
Yes
Booking Details
Hire Date and
Times
Multi Day Events
Date: Access Time: Event Start:
Event Finish:
Exit Time:
If you plan to run your event over multiple days, please provide details of the dates and any varying times.
Anticipated
Attendees
Number of People
Average Age
Expected
Note:
Maximum Capacity of the Main Hall is 320.
(Attendances of 320-500, upon application only)
Maximum Capacity of the Meeting Room is 30.
Type of Space/s
Required
Please indicate the Room Number you require/ prefer.
Hall
Kitchen
Meeting Room

KAWANA COMMUNITY HALL
Contact person on the day:
Equipment
All equipment listed below is free to hire. Please indicate number of each required, if any.
1 x Stage and Lighting 1 x Lectern
1 x Stage Change Rooms 200 x Cutlery and Crockery
1 x Hanging Projector Screen
1 x PA System (includes
cordless & 3 x stage
microphones)
1 x Mirror Ball / Dance floor
lighting
3 x Microphone Stands
1 x Mobile Whiteboard (no
markers) available in Meeting
Room Only
1 x CD Player (fits 5 CDs)
1 x Piano
1 x Boardroom Table (available
in Meeting Room Only)
Tables and chairs are free to hire. Please indicate number of each required, if any.
40 x Rectangular Tables
(seats 8) 183 x 76cm
1 x Round Cake Table
(with skirt) 76cm diameter
350 x Chairs
Number required Number required Number required
Hirer or
Professional
Catering
Company of Caterer
Catering Description
Please note that the Venue does not organise catering.
Phone:
Time Caterer requires access
to kitchen:
Cutlery, Crockery
and Glassware
If you require crockery, cutlery and/or glassware for your event, please indicate your specific quantities in the
spaces provided below (tick & specify numbers).
Charges do not apply for the hire of crockery, cutlery and/or glassware and hirer or caterer is responsible to wash,
dry, polish and put away all the crockery, cutlery & glassware hired. However penalty charges will apply if crockery,
cutlery and/ or glassware are left in an unsatisfactory condition.
Dinner Plates
Entree Plates
Dessert / Soup
Bowls
Spoons
Teaspoons
____ ____ ____ ____ ____
Tea / Coffee
Cups
____
Tea / Coffee
Saucers
____
If you intend to sell alcohol during your event you will need to apply for a Liquor Permit. Special licensing laws
apply to commercial groups. Please contact your booking officer to discuss in further detail and before applying for
a Liquor Permit.
Do you wish to
provide and/or
serve alcohol at
your event?
Yes – Selling Alcohol Yes – Commercial Business Yes – BYO Alcohol No – Alcohol Free Event
Security
The Venue requires licensed security guards where alcohol is being consumed or sold. The Venue will be
responsible to organise and liaise with the Security Guards for your event. The hourly rate per Security Guard is:
$41.25 p/ hr Weekdays $44.55 p/ hr Weekend $59.40 p/ hr Public Holiday
Thank you for taking the time to complete the Venue Hire Application form and
indicating all your requirements and details for your upcoming event you wish to hold
at Kawana Community Hall. Please email the completed form to your appropriate
booking contact or fax to (07) 5441 8213.
** Please note prices are subject to change **