solicitation document # fac-2011-007 elevator/ escalator preventive ...

ONE ORIGINAL AND 4 COPIES 

OF YOUR RESPONSE MUST BE SUBMITTED 

Respondent should check the appropriate box. 

This is: 

The Original 

This is: 

One of the Copies 

SOLICITATION DOCUMENT # FAC-2011-007 

ELEVATOR/ ESCALATOR PREVENTIVE MAINTENANCE AND REPAIR SERVICES 

COLUMBUS REGIONAL AIRPORT AUTHORITY 

Response Due Date and Time 

Thursday, November 10, 2011 at 2:00 pm local time 

Company Name 

Response Submitted By: 

Street Address 

City State Zip 

Federal I.D. No. 

DBE? 

Yes_______ No_________ 

Contract Person Phone No. Fax No. 

E-Mail 

Address: 

Web Site 

Address: 

FAILURE TO RESPOND MAY RESULT IN REMOVAL FROM CRAA POTENTIAL SOURCE LIST. RETURNING THIS PAGE ONLY 

MARKED “DECLINED” COUNTS AS A RESPONSE.

ADVERTISEMENT FOR PROPOSALS 



Proposals will be received by the Columbus Regional Airport Authority at its offices located at 4600 International Gateway, 

Authority Administration offices, Baggage Claim Level, Port Columbus International Airport Terminal, Columbus, Ohio 43219 

until Thursday, November 10, 2011 at 2:00 p.m. local time, for Elevator/ Escalator Preventive Maintenance and Repair 

Services. The solicitation document is posted on Authority website www.columbusairports.com. Any addenda issued shall 

be posted on the same website. 

The solicitation document may be printed from the website. Please note that addenda will be posted to the Authority Website 

www.columbusairports.com ONLY. Respondents are responsible for obtaining addenda. 

Proposal responses shall conform to the solicitation document requirements. In addition, the entire solicitation 

documentation and addenda are hereby incorporated by reference. 

The Authority is not responsible for late mail or late deliveries. Responses received after the due date and time shall be 

returned to the respondent at their expense, if shipping account information is provided. If no information is evident, the 

response shall be destroyed, and only a copy of the sealed envelope with time stamp shall be retained on file. 

The Authority reserves the right to reject any or all responses and to waive any informalities, irregularities and technical 

defects of a minor nature. This RFP will be subject to all applicable Federal, State and local laws, regulations and rules. 

Note that NO facsimile, electronic, or other form of response is acceptable to the Authority. 

It is the policy of the Authority and in compliance with federal regulations 49 CFR Part 26, that businesses/firms owned and 

controlled by minorities, women, and other socially and economically disadvantaged persons shall have the maximum 

opportunity to participate in the performance of the services requested by this solicitation. To obtain a directory of certified 

Disadvantaged Business Enterprises (DBEs), please visit the Ohio Unified Certification Program website at 

http://www.ohioucp.org or contact the Authority’s Business Diversity Program Administrator, Damita Brown, at (614) 239- 

5049. 

Pre-Proposal Conference: A Pre-Proposal Conference will be held at 4600 International Gateway, Administrative Office, 

Baggage Claims Level, in the Boardroom, Port Columbus International Airport, Columbus, Ohio 43219 at 10:00 A.M. on 

Wednesday, November 02, 2011. A tour of the work sites will commence immediately following the meeting. Attendance is 

not mandatory but all prospective respondents are responsible for the information and are therefore encouraged to attend. 

Request for Clarification/Questions: Questions regarding the work or specifications shall be directed in writing to Kellie 

Johnson at kjohnson@columbusairports.com. Each question must identify the section number in this RFP with paragraph 

and sub-paragraph number for which such clarification is being requested. The cut-off date for all questions is Friday, 

November 04, 2011, at 12:00 Noon local time. Questions received after this date and time will not be answered. Where an 

answer will modify the solicitation, the CRAA will issue an addendum that will be posted to the Authority Website (see above 

for access information.) With regard to questions raised at the pre-proposal meeting, the work site tour or during the 

question period, no oral responses to questions are to be considered a part of the RFP or binding on CRAA. 

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ELEVATOR/ESCALATOR PREVENTIVE MAINTENANCE AND REPAIR SERVICES 

SOLICITATION # FAC-2011-007 

CONTENTS 

The contents of this solicitation document consist of and Request for Proposals (RFP) and the draft Master 

Agreement. 

DESCRIPTION 

PAGE(S) 

SOLICITATION NOTICE ........................................................................................................................... A-2 

INFORMATION FOR PROPOSERS ............................................................................................. IP- 1 to IP-4 

NON-COLLUSION AFFIDAVIT ................................................................................................................. IP-5 

RESPONDENT STATEMENT OF WORK ............................................................................................... IP-6 

LETTER OF CREDIT “EXHIBIT E” .......................................................................................................... IP-7 

NEW VENDOR SET UP FORM ............................................................................................................... IP-8 

DECLARATION OF MATERIAL ASSISTANCE ................................................................... DMA-1 to DMA-3 

TECHNICAL SPECIFICATIONS ................................................................................................ TS-1 to TS-35 

RFP PRICE SHEET ..................................................................................................... APPENDIX A-1 to A-5 

DRAFT AGREEMENT .....................................................................................................................C-1 to C-9 

SCHEDULE A ................................................................................................................ SCHEDULE A-1 to 2 

TASK ORDER AUTHORIZATION ........................................................................................... SCHEDULE E 

DELINQUENT PERSONAL PROPERTY TAX ......................................................................... SCHEDULE F 

CONTRACT SIGNATURE AFFIDAVIT .................................................................................... SCHEDULE G 

INSURANCE MINIMUM COVERAGE ...................................................................................... SCHEDULE H 

W-9 .......................................................................................................................................................... W-9 

SECURITY SPECIAL PROVISIONS .......................................................................................... SP-1 to SP-5 

SCHEDULE OF KEY MILESTONE EVENTS 

DATE 

DESCRIPTION 

OCTOBER 21, 2011 

POSTING DATE 

NOVEMBER 04, 2011 AT 12:00 PM QUESTIONS CUTOFF DATE 

NOVEMBER 07, 2011 

LAST DAY TO POST ADDENDUM 

NOVEMBER 10, 2011 AT 2:00 PM RESPONSE DUE 

NOVEMBER 17, 2011 

EVALUATION RESULTS* 

NOVEMBER 21, 2011(Week of) RECOMMENDATION * 

DECEMBER 09, 2011 AGREEMENT EXECUTION * 

JANUARY 1, 2012 AGREEMENT SERVICES BEGIN * 

*Dates are subject to change. 

TOC-1

STANDARD INFORMATION FOR PROPOSERS: REQUIREMENTS AND CONDITIONS – REQUEST FOR PROPOSALS 

1. TERMS OR SPECIAL CONDITIONS 

Terms or special conditions included in the technical specifications 

of the RFP and the Professional Service Master Agreement, if 

inconsistent with provisions included in this "Information for 

Proposers" Section, shall take precedence over any provisions in 

"Information for Proposers” in the order listed above. 

2. CHANGES AND ADDENDA TO RFP DOCUMENT 

Each change or addenda issued in relation to this document will 

be posted to the Columbus Regional Airport Authority website at 

http://www.columbusairports.com not less than three (3) working 

days prior to the scheduled RFP due date. All potential proposers 

shall be responsible for checking the website to retrieve any 

addendum. Total RFP inquiry, postponement, or cancellations 

may be posted later than the time specified above. 

3. ACCEPTANCE AND REJECTION 

Any response submitted by the proposer to the CRAA will be 

accepted or rejected within a period of 180 days from due date. 

The Authority reserves the right to waive any informality or 

irregularity in any Proposal, to negotiate for the modification of any 

Proposal(s), to accept the Proposal(s) that in the Authority’s sole 

judgment is/are deemed the most desirable and advantageous to 

the Authority, to reject any and all Proposals, or to re-advertise for 

Proposals, to such extent as the Authority, in its sole opinion, 

deems necessary or desirable. If more than one service is 

requested, each service may be considered a separate offer. The 

CRAA reserves the right to award an agreement on each service 

separately, on all services as a whole or any combination thereof. 

Proposers whose responses are presented on an "All or None" 

basis must clearly state such fact in their written responses. Any 

Proposal that is incomplete, conditional, ambiguous, and obscure 

or contains additions or alterations not called for, or irregularities 

of any kind, may be rejected for such reason or reasons. 

The Authority is not liable for any cost associated with the 

preparation of the proposal or any other costs incurred by any 

proposer prior to the execution of the agreement. The rejection of 

any response, in whole or in part, by the Authority, will not render 

the Authority liable for incurring any cost or damage. 

All material submitted in response to this Request for Proposals 

becomes the property of the Authority. The CRAA may choose to 

retain, return (at the proposer’s expense) or dispose of these 

materials. 

4. SIGNATURE REQUIRED 

The responses must be signed. If the proposer is a firm or 

corporation, insert the corporate name followed by the signature of 

a person authorized to sign the response; if a partnership, indicate 

partnership name followed by the signature of one of the partners; 

if a sole proprietorship the signature of the owner is required. 

5. WITHDRAWAL OF RESPONSES 

Proposers may withdraw their responses at any time prior to the 

time specified in the solicitation as the closing time for the 

receipt of responses. However, no proposer shall withdraw or 

cancel a response for a period of 180 calendar days after the 

advertised closing time for the receipt of responses. 

6. PROPOSERS TERMS AND CONDITIONS 

Terms and conditions, submitted with the response, which are 

contrary to Authority policies, procedures, or this solicitation 

document, shall be disregarded for the purpose of any 

subsequent agreement. The successful proposer shall be 

notified as to which terms and conditions, if any, have been 

deleted or changed. 

7. INVESTIGATIONS OF PROPOSERS 

The Authority may make such investigations as it deems 

necessary to determine the ability of the proposer to perform 

the work, and the proposer shall furnish to the Authority all 

such information and data for this purpose as the Authority 

may request. In determining the award, consideration will be 

given to: (a) the experience of the proposer; (b) the proposer's 

financial condition; (c) the proposer's conduct and 

performance on previous agreements; (d) the proposer's 

facilities; (e) the proposer's management skills; and, (f) the 

ability of the proposer to execute the agreement properly. The 

Authority reserves the right to reject any proposal if the 

evidence submitted by, or investigation of, such proposer fails 

to satisfy the Authority that such proposer is properly qualified 

to carry out the obligations of the agreement and to complete 

the work contemplated therein. 

8. SUBCONTRACTORS 

A Proposer’s proposed subcontractors shall also be a basis 

for evaluating responses. The Authority reserves the right to 

review information regarding all subcontractors proposed. The 

Authority reserves the right to reject any or all proposed 

subcontractor(s) listed thereon before the agreement is 

awarded. Except for reasons of security, the Authority shall 

not reject any such listed subcontractor(s) after the agreement 

is awarded by the Authority. No subcontractors shall be 

replaced by another without the written consent of the 

Authority. 

9. SAFETY REQUIREMENTS 

The Contractor while performing duties shall adhere to all 

rules of their particular industry, with regard to mandates by 

the Environmental Protection Agency (EPA) and/or 

Occupational Safety and Health Administration (OSHA), and 

any other regulation applicable to the circumstance. 

10. MATERIAL GUARANTY 

If applicable, at the request of the Authority and before any 

agreement is awarded, the proposer may be required to 

furnish a complete statement of the origin, composition, and 

manufacturer of any or all material to be used in the work 

together with samples, which samples may be subjected to 

IP-1


the tests provided for in the specifications to determine their 

quality and fitness for the work. 

11. TIMELY EXECUTION OF AGREEMENT 

The proposer to whom the agreement is awarded will be required 

to execute the Agreement and to furnish Certificates of Insurance 

and other requested documents within ten (10) calendar days 

from the date when the written agreement is received by the 

proposer for signature. In case of failure by the proposer to 

execute the Agreement, the Authority may, at its option, consider 

the proposer in default and reserves the right to pursue all 

available remedies, including awarding the agreement to another 

proposer, or proposals may be resolicited. 

12. BASIS FOR AGREEMENT AWARD 

Unless otherwise stated in the solicitation specifications, the 

award of the agreement shall be made to the highest ranked 

proposer based on the award evaluation criteria. The Authority 

also shall determine the affordability and value of alternates as 

stipulated in the response. The Authority also reserves the right to 

split multiple services into separate agreement awards. In the 

event the proposer is submitting their response as “all or none” or 

with specific combinations of services, the proposer shall state 

such conditions in their proposal. 

13. CANCELLATION OF AWARD 

The Authority reserves the right to rescind the award of the 

agreement at any time before the execution of the agreement by 

all parties without incurring any liability. Therefore, if the 

Contractor changes its position, economically or otherwise, after 

receiving a verbal or written notice of selection and in reliance 

upon the Authority executing the agreement, the Contractor does 

so solely at its own risk and the Authority will not incur any liability 

from the Contractor's change of position. 

14. LICENSE 

Proposers must comply with the statutory requirements of the 

State of Ohio relative to the licensing of corporations organized 

under the laws of any other state or country and other pertinent 

requirements for doing business in Ohio. Before an agreement will 

be awarded to a non-resident foreign corporation or a person or 

partnership of the State of Ohio, such non-resident foreign 

corporation, person or partnership shall provide the Authority with 

a copy of its “Original Appointment of Agent” as filed with the Ohio 

Secretary of State. 

15. PROPOSED CONTRACT AND INSURANCE 

The successful Proposer shall execute the contract hereby 

incorporated by reference. At the time of contract, the Respondent 

must delivery to the Authority, certificates of insurance, executed 

by a duly authorized representative of each insurer. The 

certificates shall evidence that the insurance required in the 

Proposed Agreement are in force. 

16. DELINQUENT PERSONAL PROPERTY TAX 

All proposers are charged with notice of Section 5719.042 of the 

Ohio Revised Code and agree that if the agreement is 

awarded to them, prior to the time the agreement is entered 

into, the successful proposer will submit the completed 

affidavit required by that section of the Ohio Revised Code to 

the Authority. Said affidavit, when submitted to the Authority, 

is thereby incorporated into the agreement. 

Section 5719.042 of the Ohio Revised Code: After the award 

by a taxing district of any contract and prior to the time the 

contract is entered into, the person making a bid shall submit 

to the district's fiscal officer, a statement affirmed under oath, 

that the person with whom the contract is to be made was not 

charged at the time the bid was submitted with any delinquent 

personal property taxes on the general tax list of personal 

property of any county in which the taxing district has territory 

or that such person was charged with delinquent personal 

property taxes on any such tax list, in which case that 

statement shall also set forth the amount of such due and 

unpaid delinquent taxes and any due and unpaid penalties 

and interest thereon. If the statement indicated that the 

taxpayer was charged with any such taxes, a copy of the 

statement shall be transmitted by the fiscal officer to the 

County Treasurer within thirty (30) days of the date it is 

submitted. A copy of the statement shall also be incorporated 

into the contract and no payment shall be made with respect 

to any contract to which this section applies unless such 

statement has been so incorporated as a part thereof. 

17. AUTHORITY TO BIND 

Proposers are on notice that in the event of an agreement 

award, where the person signing for a corporation is other 

than the president, an affidavit or a resolution of the Board of 

Directors showing the authority of that person to bind the 

corporation must be furnished. 

18. PUBLICATIONS 

The Contractor agrees to submit to the Authority’s Project 

Manager all advertising, sales promotion, and other publicity 

matters relating to the Agreement wherein the Authority’s 

name is mentioned or language used from which the 

connection of the Authority’s name therewith may, in the 

Authority’s judgment, be inferred or implied. The Contractor 

further agrees not to publish, or use such advertising, sales 

promotion, or publicity matter without the prior written consent 

of the Authority except that which may be required under law. 

19. CONFIDENTIALITY 

The CRAA may choose to keep RFP information in 

confidence during the evaluation process and until the time an 

agreement is executed. This information may include all 

proposal documentation, notes, including detailed prices, 

references, resumes, technical and cost information, etc. 

Thereafter, proposals and all submissions may become public 

information, pursuant to R.C. 149.43, the Public Records Act. 

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Regarding Public Records Requests, the CRAA, as a Port 

Authority of the State of Ohio, is subject to Ohio Revised Code 

Chapter 149, known as the Ohio Public Records Law. 

Consequently, the proposer understands that ALL documents 

submitted in response to this RFP may be considered public 

records and may be subject to release by the CRAA when a public 

records request is made in accordance with the law. If you are 

concerned that documents submitted in response to this RFP 

contain confidential financial and proprietary information, including 

trade secrets, then you must CLEARLY MARK the specific 

information considered by you to be confidential and state the 

reason that you contend these portions of your response 

constitute an exception to Ohio’s public records law. 

If a public records request is made for any portion of the 

documents that you have submitted and you have NOT clearly 

marked specific information contained in such documents as 

confidential financial or proprietary information, and therefore 

potentially constituting an exception to Ohio’s public records law, 

the CRAA may release all of the requested information 

immediately. 

If a public records request is made for such information and you 

HAVE clearly marked portions of your response as confidential 

financial or proprietary information, potentially constituting an 

exception to Ohio’s public records law, the CRAA will attempt to 

release the information to the requestor, after redacting the 

specific information identified as confidential financial and 

proprietary, and notify you that a request was made and that a 

redacted version of your response was released. Should the 

requestor challenge the classification of redacted information as 

confidential financial or proprietary information, the CRAA will 

notify you that further explanation of the information’s designation 

as confidential has been demanded by the requestor and the 

request for public information has been restated. You then will be 

IMMEDIATELY responsible for obtaining an order from a Court of 

competent jurisdiction in Franklin County, Ohio enjoining release 

of your clearly marked information constituting an exception to 

Ohio’s public records law. 

DO NOT mark your entire response/submittal as information 

constituting an exception to Ohio’s public records law. If your 

entire response/submittal is so marked, the CRAA may choose 

consider your offer non-responsive. (REV. 3-20-2006) 

20. BUSINESS ETHICS 

Communication Proposers are not to meet or communicate with the 

CRAA staff during the pendency of the solicitation process, except 

with respect to current, on-going work. The solicitation process is 

deemed to have begun on the date that the CRAA has publicized 

the solicitation or posted the solicitation on its website. The process 

is deemed to have concluded when an agreement has been fully 

executed with the selected firm. It is the responsibility of the 

proposer to know whether (s)he is engaging in an appropriate ex 

parte communication with the CRAA staff. Inappropriate 

communication may result in disqualification from current or future 

selection processes. When in doubt, please contact the CRAA 

Manager of Contracts and Procurement Administration (MCPA,) 

Barbara R. Johnson at (614) 239-4088. 

Gratuities and Kickbacks The Proposer shall not offer, 

give or agree to give any Authority employee or former 

Authority employee a gratuity or an offer of employment in 

connection with any decision, approval, disapproval, 

recommendation, preparation of any part of a program 

requirement or a purchase request, influencing the content of 

any specification or procurement standard, rendering of 

advice, investigation, auditing or in other advisory capacity in 

any proceeding of application, request for ruling, 

determination, claim or controversy. 

21. RFP AWARD DEBRIEFING 

Once a contract award is made and negotiations are 

successfully concluded, the award and contract information 

shall be posted on the CRAA website, 

www.columbusairports.com, on the business information page. 

Unsuccessful proposers who wish to inquire about any aspect 

of this RFP or award should deliver a written request for 

debriefing to: 

Ms. Kellie Johnson, Procurement Coordinator 

Port Columbus International Airport 

4600 International Gateway 

Columbus, Ohio 43219 

kjohnson@columbusairports.com 

Fax: 614-239-3183 

Please include the title of the RFP, the Department for which 

the RFP was solicited, and the date that responses were due. 

Indicate the proposer’s company name and contact information 

so that the CRAA can respond to the request. Please submit 

questions requiring research at least three (3) business days 

prior to the debriefing. 

The CRAA will review the request for a debriefing meeting. As 

appropriate, the CRAA will make good faith efforts to hold the 

meeting and debrief the proposer as soon as possible. The 

CRAA may conduct debriefing meetings up to and including six 

months after the award and contract information is posted to the 

CRAA website. 

22. MATERIAL SPECIFICATIONS 

The descriptions, manufacturers' name and brand names 

used in the Specifications are for the sole purpose of showing 

the quality and type of article expected and for establishing 

minimum standards. All proposals must be based on 

materials, supplies or equipment which equals or exceeds all 

phases of these standards as determined by the Authority. 

Any proposal to use material, supplies or equipment different 

from those listed in the proposal specifications shall furnish 

with his bid evidence that the item bid is of equivalent or better 

quality and type as those specified in the specifications. 

IP-3


Evidence shall include, but not be limited to the following: (1) 

years of use under equal or more stringent conditions; (2) years 

used or produced; (3) financial history of producer and length of 

years in business; (4) organization available for repair and 

maintenance of product or machine; and (5) any change in bid 

price if acceptable. If applicable, at the request of the Authority 

and before any agreement is awarded, the proposer may be 

required to furnish a complete statement of the origin, 

composition, and manufacturer of any or all material to be used in 

the work together with samples, which samples may be subjected 

to the tests provided for in the specifications to determine their 

quality and fitness for the work. 

23. Performance Guarantee 

The successful proponent shall provide an irrevocable letter of 

credit in the amount of $50,000.00 for security of the financial 

obligation and performance assurance. The associated cost of 

letter shall be the responsibility of proponent. See Exhibit E for 

the appropriate form. 

END OF INFORMATION FOR PROPOSERS 

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SECTION - 1 - INFORMATION FOR PROPOSERS: SPECIFIC REQUIREMENTS AND SUBMITTALS 

NON-COLLUSION AFFIDAVIT 

State of __________________ 

County of ________________ 

RFP Title: ____________________________________________________________________ 

Contractor ____________________________________________________ being first duly sworn, 

deposes and says that he is ______________________________ (sole owner, a partner, president, 

secretary, etc.) of _________________________________________________________, the party 

making the foregoing response; that such response is not made in the interest of or on behalf of any 

undisclosed person, partnership, company, association, organization or corporation; that such response is 

genuine and not collusive or sham; that said respondent has not directly or indirectly induced or solicited 

any other respondent to put in a false or sham response, and has not directly or indirectly colluded, 

conspired, connived or agreed with any respondent or anyone else to put in a sham response, or that 

anyone shall refrain from bidding; that said respondent has not in any manner, directly or indirectly, sought 

by agreement, communication or conference with anyone to fix the Response Price of said respondent or 

any other respondent, or to fix any overhead, profit or cost element of such Response Price, or of that of 

any other respondent, or to secure any advantage against the Columbus Regional Airport Authority or 

anyone interested in the proposed Agreement; that all statements contained in such response are true; 

and, further, that said respondent has not, directly or indirectly, submitted his Response Price or any 

breakdown thereof, or the contents thereof, or divulged information or date relative thereto, or paid and will 

not pay any fee in connection therewith, to any corporation, partnership, company, association, 

organization, response depository or to any member or agent thereof, or to any other individual except to 

such person or persons as have a partnership or other financial interest with said respondent in his general 

business. 

Signed: 

Subscribed and sworn to before me this 

_______________________________________ 

____ day of _________________, 20__ 

Seal 

_______________________________________ 

Notary Public 

IP-5


RESPONDENT'S STATEMENT OF WORK AND QUALIFICATIONS 

Name of Respondent: 

Address: 

Telephone/Fax Number: 

1. How many years has your company been in business as a contractor? 

2. How many years has your company been in business under its present name? 

3. Under what other or former names has your company done business? 

4. Claims and suits (if the answer to any of the questions below is yes, please explain in detail on a 

separate sheet). 

(a) Has your company, under current, former or other names, ever failed to complete any work 

awarded to it? 

(b) Does your company, under current, former or other names, or its officers, have any 

judgments, claims, arbitration proceedings or suits pending against it? 

(c) Has your company, under current, former or other names, filed any lawsuits or requested 

arbitration with regard to elevator/ escalator maintenance and repair contracts within the 

last five (5) years? 

5. Within the past five (5) years, has any officer or principal of your company ever been an officer or 

principal of another company when it failed to complete an elevator/ escalator maintenance and 

repair contract? (If the answer is yes, please explain in detail on a separate sheet.) 

6. The company, under current, former or other names, has/has not had a loss of life or injury 

requiring hospitalization of any employee. 

The company, under current, former or other names, has/has not been involved in a contract 

where a loss of property occurred 

If the answer to either question is yes, please explain in detail on a separate sheet. 

9. Upon request of Authority, furnish at least three letters of competency from contracts accomplished 

within the last five (5) years. 

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Irrevocable Stand-By Letter of Credit for 


The Columbus Regional Airport Authority 

IRREVOCABLE STANDBY LETTER OF CREDIT NO. ___________________________ 

TITLE OF AGREEMENT/CONTRACT:___________________________________________ 

ISSUE DATE: ____________________________________________________ 

AMOUNT: _______________________________________________________ 

EXPIRATION DATE: _____________________________________________ 

BENEFICIARY: _______________________ 

Name & Address 

APPLICANT: _________________________ 

GENTLEMEN: 

We hereby establish our irrevocable letter of credit #____________ in your favor for the account of the 

above referenced applicant available by your drafts drawn on us payable at sight for any sum of money not 

to exceed a total of the amount referenced above when accompanied by this Letter of Credit and the 

following documents: 

Beneficiary dated certificate purportedly signed by the Beneficiary or duly authorized officer (or one 

describing himself therein as such officer) of the Beneficiary stating: 

____________________________________________________________ has failed to faithfully perform 

one or more of its obligations to the Authority under that certain Master Ordering Agreement (identified 

above), dated ____________________________, by and between the Company and the Authority, as 

amended (the “contract”). Specifically, The Authority claims that, after being given 30 days to cure any 

default, the Company remains in default of section(s) _____________________________ of the contract. 

All drafts drawn must reference the number and issue date of this credit. 

We hereby agree with you that all drafts drawn in compliance with the terms of this Letter of Credit will be 

duly honored upon presentation and delivery of the documents specified above to the below address on or 

before ________________________________________________________________. 

This Standby Letter of Credit is issued subject to International Standby Practices 1998 Publication 590. 

Sincerely, 

IP-7


TO BE COMPLETED IF COMPANY HAS NEVER DONE BUSINESS WITH THE 


IP-8

SECTION 1 - INFORMATION FOR PROPOSERS: SPECIFIC REQUIREMENTS AND SUBMITTALS 

Effective April 14, 2006, in order to facilitate the requirements for agreements under the new Ohio Revised Code provisions 

2909.33, you must complete this GOVERNMENT AND BUSINESS FUNDING FORM DECLARATION OF MATERIAL 

ASSISTANCE / NONASSISTANCE TO A TERRORIST ORGANIZATION (both pages) and return it with your response to 

this solicitation. 

Ohio Department of Public Safety Division of Homeland Security 

http://www.homelandsecurity.ohio.gov GOVERNMENT BUSINESS AND FUNDING AGREEMENTS 

In accordance with section 2909.33 of the Ohio Revised Code 

DECLARATION REGARDING MATERIAL ASSISTANCE/NONASSISTANCE TO A TERRORIST ORGANIZATION 

This form serves as a declaration of the provision of material assistance to a terrorist organization or organization that supports terrorism 

as identified by the U.S. Department of State Terrorist Exclusion List (see the Ohio Homeland Security Division website for a reference 

copy of the Terrorist Exclusion List). 

Any answer of “yes” to any question, or the failure to answer “no” to any question on this declaration shall serve as a disclosure that 

material assistance to an organization identified on the U.S. Department of State Terrorist Exclusion List has been provided. Failure to 

disclose the provision of material assistance to such an organization or knowingly making false statements regarding material assistance 

to such an organization is a felony of the fifth degree. 

For the purposes of this declaration, “material support or resources” means currency, payment instruments, other financial securities, 

funds, transfer of funds, and financial services that are in excess of one hundred dollars, as well as communications, lodging, training, 

safe houses, false documentation or identification, communications equipment, facilities, weapons, lethal substances, explosives, 

personnel, transportation, and other physical assets, except medicine or religious materials. 

DMA-1


GOVERNMENT BUSINESS AND FUNDING AGREEMENTS – CONTINUED 

DECLARATION In accordance with division (A) (2) (b) of section 2909.32 of the Ohio Revised Code 

For each question, indicate either “yes,” or “no” in the space provided. Responses must be truthful to the best of your knowledge. 

1. Are you a member of an organization on the U.S. Department of State Terrorist Exclusion List? 

Yes 

No 

2. Have you used any position of prominence you have with any country to persuade others to support an organization on the U.S. 

Department of State Terrorist Exclusion List? 

Yes 

No 

3 Have you knowingly solicited funds or other things of value for an organization on the U.S. Department of State Terrorist 

Exclusion List? 

Yes 

No 

4. Have you solicited any individual for membership in an organization on the U.S. Department of State Terrorist Exclusion List? 

Yes 

No 

5. Have you committed an act that you know, or reasonably should have known, affords "material support or resources" to an 

organization on the U.S. Department of State Terrorist Exclusion List? 

Yes 

No 

6. Have you hired or compensated a person you knew to be a member of an organization on the U.S. Department of State Terrorist 

Exclusion List, or a person you knew to be engaged in planning, assisting, or carrying out an act of terrorism? 

Yes 

No 

In the event of a denial of a government agreement or government funding due to a positive indication that material assistance has been 

provided to a terrorist organization, or an organization that supports terrorism as identified by the U.S. Department of State Terrorist 

Exclusion List, a review of the denial may be requested. The request must be sent to the Ohio Department of Public Safety’s Division of 

Homeland Security. The request forms and instructions for filing can be found on the Ohio Homeland Security Division website. 

CERTIFICATION I hereby certify that the answers I have made to all of the questions on this declaration are true to the best of my 

knowledge. I understand that if this declaration is not completed in its entirety, it will not be processed and I will be automatically 

disqualified. I understand that I am responsible for the correctness of this declaration. I understand that failure to disclose the provision of 

material assistance to an organization identified on the U.S. Department of State Terrorist Exclusion List, or knowingly making false 

statements regarding material assistance to such an organization is a felony of the fifth degree. I understand that any answer of “yes” to 

any question, or the failure to answer “no” to any question on this declaration shall serve as a disclosure that material assistance to an 

organization identified on the U.S. Department of State Terrorist Exclusion List has been provided by myself or my organization. If I am 

signing this on behalf of a company, business or organization, I hereby acknowledge that I have the authority to make this certification on 

behalf of the company, business or organization referenced on page 1 of this declaration. 

Signature 

Date 

HLS 0038 2/06 

DMA-2


FOR IMMEDIATE RELEASE: Monday April 10, 2006 CONTACT: Susan Raber at (614) 403-0302 

NEW TERRORISM-RELATED FORMS TO BE REQUIRED FOR ALL PUBLIC EMPLOYMENT, GOVERNMENT 

FUNDING AND BUSINESS AGREEMENTS, AND CERTAIN STATE LICENSES 

COLUMBUS – As a result of Ohio Senate Bill 9, applicants seeking certain state issued licenses, public employment or 

business agreements and funding must fill out new forms indicating that they have not provided financial assistance or 

support to a terrorist organization. These new requirements take effect on Friday, April 14. 

The Declaration Regarding Material Assistance/Non Assistance to a Terrorist Organization (DMA) was created to 

provide the state with an additional tool to deter and prosecute acts of terrorism within Ohio. The U.S. State 

Department’s Terrorist Exclusion List is being used to identify terrorist organizations. DMA is a provision of Ohio 

Senate Bill 9, which is Ohio’s homeland security and anti-terrorism legislation. The revised version of the bill was 

signed into law by Governor Taft on January 11, 2006. 

Pursuant to the Ohio Revised Code Sections 2909.32, 2909.33 and 2909.34, the following 

types of applicants must complete and submit a DMA form with their applications: 

Certain state issued licenses identified by the Ohio Department of Public Safety 

All candidates under final consideration for public employment 

Business agreements with and funding from any government entity in an annual aggregate amount greater than $100,000 

Private entities that wish to do business with a government entity that adopts rules requiring pre-certification 

All DMA forms and reference information, including a list of licenses subject to DMA and the Terrorist Exclusion List, can be 

found on the Ohio Homeland Security Web site at www.homelandsecurity.ohio.gov/dma.asp. The forms are in PDF format. The 

issuing agency is responsible for either directing applicants to the forms on the Web site or printing and providing hard copies to 

the applicant. The issuing agency will retain the completed forms along with the application. Anyone with questions can contact 

Ohio Homeland Security by calling the DMA hotline number at 614-644-3892 or by email at dma-info@dps.state.oh.us. 

Ohio Homeland Security is a division within the Ohio Department of Public Safety along with the Bureau of Motor 

Vehicles, Ohio Emergency Management Agency, Ohio Emergency Medical Services, Investigative Unit, Ohio State 

Highway Patrol, Ohio Office of Criminal Justice Services and Administration. 

Ohio Homeland Security 1970 West Broad Street, Columbus, OH 43223 Phone: (614) 387 6171 · Fax: (614) 752-2419 

www.homelandsecurity.ohio.gov. 

DMA-3

COLUMBUS REGIONAL AIRPORT AUTHORITY “AUTHORITY” OR “CRAA” 

ELEVATOR/ESCALATOR PREVENTIVE MAINTENANCE TECHNICAL SPECIFICATIONS 

TABLE OF CONTENTS 

SECTION/DESCRIPTION 

PAGE 

1.0 Scope and Classification .................................................................................................. TS-2 

2.0 Applicable Publications..................................................................................................... TS-2 

3.0 Requirements ................................................................................................................... TS-2 

4.0 Service Detailed Requirements ........................................................................................ TS-3 

5.0 Contract Transition ......................................................................................................... TS-10 

6.0 Maintenance Requirements ............................................................................................ TS-12 

7.0 Elevator/ Escalator Systems (Coverage)........................................................................ TS-17 

8.0 Equipment Description ................................................................................................... TS-20 

9.0 Security .......................................................................................................................... TS-29 

10.0 Alternate Proposal LCK Facility ...................................................................................... TS-29 

11.0 Evaluation Criteria .......................................................................................................... TS-32 

12.0 Proposal Submittal Requirements .................................................................................. TS-33 

13.0 Selection and Negotiations……… ..................................................................................TS-35 

14.0 Notes………………………………………………………………………………………………TS-35 

TS-1



1.0 SCOPE AND CLASSIFICATION 

The Columbus Regional Airport Authority, hereinafter referred to as the “Authority” or “CRAA”, intends to solicit 

proposals and negotiate a contract(s) for Elevator, Escalator and Walkways Preventive Maintenance (PM) and 

Repair including the provisions of all materials and equipment usually furnished with elevator, escalator and 

walkways services, in accordance with the terms, conditions, and requirements of this Request for Proposal (RFP) 

and the proposed agreement herein. 

It is the intent of these specifications to describe the Elevator, Escalator and Walkways equipment and/or devices of 

the CRAA airports. The Authority is seeking an elevator maintenance service company to perform complete 

preventive maintenance service, including, but not limited to all certificates, permits, inspections, adjustments, tests, 

parts replacement, and repairs necessary to keep the elevators, escalators and walkways covered under this 

contract in continuous use at the established capacity and efficiency for their intended purpose. 

These are minimum requirements only and are not limited and do not relieve contractor from the responsibility of 

providing the necessary service time and visits to maintain equipment in accordance with these specifications. Any 

work not specifically mentioned, but which is needed to make the work complete within the intent of these 

specifications, shall be performed without additional cost. 

2.0 APPLICABLE PUBLICATIONS 

2.01 All labor and materials shall meet minimum standards covered by the current American Society of Mechanical 

Engineers (ASME) A-17 Elevator and Escalator Safety Codes. 

2.02 ASME 18.1- The ASME 18.1 – 1999 “Safety Standards for Platform Lifts and Stairways Chairlifts”. 

2.03 Code of Federal Regulations 28CFR Part 36, Appendix A “Standard for Accessible Design,” Paragraph 4.10 

Elevators, Paragraph 4.11 Platform Lifts (wheelchair lifts). 

3.0 REQUIREMENTS 

3.01 The CRAA is seeking to do business with a firm that is primarily engaged and experienced in Elevator/ 

Escalator preventive maintenance and repair services as specified herein. 

3.02 The Contractor shall possess and keep in force all licenses, permits and insurances required to perform the 

services of this Master Agreement. 

3.03 The Contractor shall obtain at Contractor’s expense, all permits and licenses required by law or ordinance and 

maintain same in full force and effect throughout the term of this contract. 

3.04 The Contractor shall maintain the equipment to deliver optimum levels of passenger safety, capacity, 

acceleration/deceleration travel speed, ride quality, quiet operation, and visual appearance that the equipment was 

designed to provide. 

3.05 Unless otherwise specifically provided in the Contract Documents, the Contractor shall provide and pay for all 

TS-2



labor, materials, equipment, tools, construction equipment and machinery, water, heat, utilities, transportation, and 

other facilities and services necessary for proper execution and completion of the Work, whether temporary or 

permanent and whether or not incorporated or to be incorporated in the Work. 

3.06 Should the CRAA elect to reduce on-site staffing during the term of the Agreement, fees for basic Services will 

be reduced in proportion to the number of on-site staffing hours required. 

4.0 SERVICE DETAILED REQUIREMENTS 

4.01 Services to be Performed 

A. Provide all personnel, supervision, material, tools and equipment necessary to provide full repair and 

maintenance services including inspection, adjustments, testing and replacement of parts, as herein 

specified, for the safe and smooth operation of elevators and escalators; to reduce wear and prolong 

the useful life of moving parts of elevators and escalators through proper lubrication and preventive 

maintenance (PM) and repair services on a scheduled and as needed at various Authority’s locations. 

The Contractor shall be responsible for repair/replacement of the glass/plexiglass surrounds and 

dividers near the escalators and walkways 

B. “Repair” includes repairs caused by acts of vandalism, misuse, and any repair not specifically identified 

in Paragraphs C and D below as the responsibility of the Authority. 

C. The Authority shall be responsible for all fees to complete State inspections. 

D. The Authority shall be responsible for the costs associated with complying with new ordinance and 

code. The Contractor will bear all costs with maintaining compliance with codes once in existence. 

4.02 List of Elevators, Escalators, Walkways, and Wheel Chair Lift at CMH 

A. This contract will include twenty (20) hydraulic elevators (nos. 1-18, 36 & 37); fifteen (15) traction 

elevators (nos. 19-31, 33 & 34); twenty-eight (28) escalators (nos. 1-12 and A-D, F-N, P-R); four (4) 

moving walkways (nos. 1-4); and one (1) wheel chair lift (Administrative Office) for a total of sixty-eight 

(68) units of equipment. 

B. Critical and Non-Critical Equipment Lists 

CRITICAL ELEVATOR/ ESCALATOR EQUIPMENT LIST 

Escalators- #1-12 Are not critical UNLESS both elevators in the same tower are Out of Service (OTS) 

Elevators- #1-4 only 1 elevator to be OTS at anytime, per tower 

Elevator- #5 Tunnel to G.T. 

Elevator- #8 Food Court Freight 

Elevator- #12 A-Concourse Gates 4-7 

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Elevator- #13 A-Concourse at Near Checkpoint 

Elevator- #14 C-Concourse at Far North Ticket Counter 

Elevator- #15 North Dock Freight 

PEA Elevators- #20, 21, 22, 23 Only one OTS at any time 

PEA Escalators- (Short)- I, J, K only one allowed OTS. Run down only if up OTS; 

(Long)- L, M only one OTS at any time 

Escalators- B, C, D Center Baggage- Only one allowed OTS, always one (1) up and one (1) down 

Elevators- East Cove Garage- #24, 25, 26, 27, 28, & 29 Only three (3) allowed down at any time 

Elevators- West Cove Garage- #30, 31, 33, & 34 Only two (2) allowed own at a time 

Elevator- #36 B-Concourse LULA- Near Gate B-32 

Elevator- #19 C-Concourse at Gate C-53 

Elevator- #37 Old FAA Tower 

Wheel Chair Lift (Administrative Office) 

NON-CRITICAL LIST 

Elevators- #6 Custom Freight, #7 TSA Break Room/FIS, #9 B-Mezz, #10 “T”, #11 South Baggage, #16 

Gate C46, #17 C Mezz, #18 Gate C51 

Term Escalators- F- A Baggage has stairs, A- Tunnel to G.T. as long as Elevator #5 is working, G & 

H-only one (1) allowed OTS at any time. 

Escalators- Garage- N, P, Q, R- (have stairs) 

Walkways- #1-4 

4.03 Term of Contract 

A. The Authority will award one contract to maintain all elevators, escalators, walkways and wheel chair 

lifts. The term of the contract is for three (3) years effective January 1, 2012 through December 31, 

2014, with two (2) three-year renewal options, with a price adjustment equal to the combined percent 

of increase or decrease for both the labor rate and the materials as mutually agreed upon between the 

Authority and the Contractor as detailed in Section 4.07. In no event shall the PM Contract 

automatically renew. The Authority will notify the Contractor in writing, no less than sixty (60) days 

prior of its intent to renew or re-solicit the contract. 

TS-4



4.04 Time of Performance 

A. The Contractor agrees that the scheduled inspections examinations and preventive maintenance shall 

be performed between 6:00 AM and 7:30 PM, Monday through Friday (except Holidays) unless the 

Authority agrees to other arrangements. The Contractor shall staff the building with one (1) full time 

mechanic during these hours and schedule the work activities around the hours stipulated above to 

allow maximum coverage. During peak travel times, the Authority may require the Contractor to 

perform preventative maintenance at alternative times to minimize the impact on CMH passengers. 

The Authority will provide the Contractor will adequate notice to ensure completion of Preventative 

Maintenance. 

B. Shift hours shall be as follows: 

1st Shift: 

2nd Shift: 

6:00 AM – 2:30 PM 

11:00 AM – 7:30 PM 

Shift times include a one-half (1/2) hour lunch period. The technicians will be required to answer 

emergency calls (entrapments), including during their lunch periods. 

C. The Authority will provide a check-in and check-out point to ensure that the required time is spent on 

the job. The Authority’s representative will conduct spot verifications to ensure that preventive 

maintenance work is being completed. Repeat failures of equipment will be considered evidence the 

preventive maintenance is not being performed. 

D. The Contractor shall provide twenty-four (24) hours per day, seven (7) days per week, including 

holidays, three hundred sixty-five, sixty-six during leap years, (365/366) on-call maintenance and repair 

service personnel. The Contractor shall make available to authorized representatives of the Authority 

an uninterruptible telephone communication link directly to the Contractor. 

E. The Authority will require the Contractor to perform minor repairs as is necessary during normal 

business hours. Any repair during normal business hours that are estimated to require more than two 

(2) hours, the Authority requires another service team to be called in to make those repairs, and the 

mechanic on-site to resume the preventive maintenance work. 

4.05 Maintenance Response Time 

The Contractor shall be required to provide response time to service problems as described below: 

A. Normal Working Hours -- The Contractor’s normal working hours shall be defined as 

Monday through Friday, excluding holidays, from 6:00 AM to 7:30 PM. The Contractor shall provide onsite 

representation upon notification. 

B. Night and Weekend Hours -- For service calls during times other than normal working 

hours (6:00 AM to 7:30 PM), the response time for an on-site service representative shall be no longer 

than two (2) hours for routine calls, and no longer than thirty (30) minutes for emergencies for Critical 

Equipment detailed in Section 4.02-B and entrapments on all Equipment. 

TS-5



C. Liquidated Damages -- Failure to respond within the specified time will result in liquidated 

damages of one hundred dollars ($100.00) for each hour or part hour beyond the specified response 

time. The liquidated damages will be deducted from the next invoice. 

4.06 Work Outside of the Scope of the Contract 

A. The Contractor specifically agrees that it will make no claim that it was authorized to perform any extra 

work, or make any modifications to the work, in the absence of any written order from the Authority. 

B. Emergency repairs required as a result of elevator or escalator failure shall be performed immediately 

upon detection of need and as approved by the Authority in writing. The Authority will not be 

responsible for any travel time for any repair or requirement (e.g., meetings) covered by this Contract. 

The only exception will be on work requested by the Authority in writing outside of the scope of this 

Contract. 

C. For work requested by the Authority outside the scope of this Contract, Contractor shall be entitled to 

Contract hourly rate detailed in the Cost Proposal. 

4.06.01 Cooperative Purchasing Provisions for work outside the Scope of the Contract 

The successful contractor may also make available these item(s) or service(s) under the terms, 

conditions and pricing of the proposed agreement/contract to entities sanctioned by the Columbus 

Regional Airport Authority (CRAA) in its cooperative purchasing efforts. Any entity which is not subject 

to a purchase order from the CRAA must be invoiced directly by the contractor. 

Sanctioned entities' participation is subject to a credit approval by the contractor, as the CRAA is in no 

way obligated by those entities' financial commitments. Sanctioned entities include members of the 

Central Ohio Organization of Public Purchasers (COOPP), members of the Southwest Ohio 

Purchasers 4 Government (SWOP4G), members of the River Valley Chapter of NIGP, and members of 

the Airport Purchasing Group (APG.) 

No act or failure to act on the part of another entity or agency shall alter, modify, or change any part of 

this agreement between the CRAA and the contractor. 

4.07 Contract Price Adjustment 

No less than 120 days prior to the annual anniversary date of the agreement, the Contractor shall provide 

the CRAA Director of Asset Management, 4600 International Gateway, Columbus, OH 43219, notice of 

pricing for the ensuing year, as the same price per above or priced with a calculated adjustment index 

figure (AIF), not to exceed +4% or -4% each time it is applied, as described herein. 

The adjusted prices, expressed as a mathematical formula shall be calculated as follows: 

Current price x (1 + AIF) 

The notice shall include the revised price, a printout of the indexes as described herein, and the 

calculations used to figure the price adjustment. 

TS-6



A. Calculating the adjustment index figure (AIF): The AIF shall be based on materials and labor indexes 

and be calculated as follows: 

25% of the materials index factor plus 75% of the labor index factor 

Factors shall be based upon the latest published copies of the indexes according to the US. Department of 

Labor, Bureau of Labor Statistics www.bls.gov. 

The materials index factor shall be the latest published one year change (percentage) in the Producer Price 

Index (PPI) for “Elevator and moving stairway manufacturing Industry Code = 333921; Parts and 

attachments for elevators and moving stairways (sold separately) Product Code = 333921-3;” from “Table 

5. Producer price indexes for the net output of selected industries and their products, not seasonally 

adjusted.” 

The labor index factor shall be the latest published one year change (percentage) in the Producer Price 

Index (PPI) Employment Cost Index for “Private industry workers” in the “Service-providing Industry;” from 

“Table 9. Employment Cost Index for wages and salaries, for private industry workers, by occupational 

group and industry.” 

For example if the PPI index change noted for materials index factor is down .6 percent, and the PPI index 

change noted for the labor index factor is up 1.6 percent, then the calculation of the AIF is as follows: 

(-.06 x .25) + (.016 x .75) is -.0015 + .012 = .0105, therefore, the AIF = .0105 

Then the AIF is (in this case) an escalator of 1.05 percent of the original price. 

Therefore, the adjusted prices shall be equal to the current price x (1 + .0105) 

Continued Service at Revised Pricing 

If all of the documentation and price information is correct, the CRAA will approve a price adjustment, fixed 

for one year. Then, no less than 60 days prior to the anniversary date of the agreement, the CRAA shall 

provide the Contractor with written or e-mail notification that the price adjustment is approved. 

Note: Samples of the PPI tables that support the calculations above follow this page for your 

information/convenience. 

Materials Index Factor information: in this case (below) the index was: minus 0.6 percent, so the materials 

index factor is calculated as: 

.025 x (-.006) which equals -0.0015 

TS-7



Labor Index Factor information: in this case (below) the index was: plus 1.6 percent, so the labor index 

factor is calculated as: 

.75 x (+.016) which equals +0.012 

TS-8



4.08 Contractor’s Employees 

A. The Contractor shall have all technicians and mechanics badged for proper access to all covered 

equipment. Failure to do so will result in the technicians or the mechanics being asked to leave the 

area. Such result will not relieve the Contractor from being in violation of Section 4.05 Maintenance 

Response Time herein if response times are not met. If the technician or mechanic is absent from work 

for any reason, the Contractor shall provide a badged replacement. 

B. The Contractor’s employees shall at all times conduct themselves in a professional manner. They shall 

be required to wear distinctive uniforms while in the public areas of the service site. 

4.09 Subcontract Assignment 

The use of direct sub-contractors for performance of the Contractor’s obligations under this Contract shall 

not be permitted without the prior written consent of the Authority. 

5.0 CONTRACT TRANSITION 

In the event services end by either contract expiration or termination, it shall be incumbent upon the 

TS-9



Contractor to continue services, if requested by CRAA, until new services can be completely operational. 

The Contractor acknowledges its responsibility to cooperate fully with the replacement Contractor and 

CRAA to ensure a smooth and timely transition to the replacement Contractor. Such transitional period 

shall not extend more than ninety (90) days beyond the expiration date of the contract, or any extension 

thereof. The Contractor will be reimbursed for services during the transitional period at the rate in effect 

when the transitional period clause is invoked by the Authority. 

5.01 Contractor’s Phase-In 

A. In order to accomplish a smooth and successful transition of operations and maintenance services and 

at no charge to the Authority, the Contractor shall provide Phase-In services for up to thirty (30) days 

prior to contract expiration. 

B. The successor Contractor will not be responsible for operating or maintaining the equipment during the 

Phase-In period. 

C. Contractor’s Phase-In period will begin upon receipt of a “Start Phase-In notice” from the Authority and 

continues until receipt of “official Notice to Proceed” (Start date of the Contract). 

D. The incumbent Contractor shall perform the duties and services listed in its contract during the 

Contractor’s Phase-In period, and shall be available during the Phase-In period to answer questions 

and resolve issues or any misunderstandings. 

E. During Phase-In period the Contractor shall provides all required deliverables including but not limited 

to: 

1. Review and verify equipment lists within the first five (5) days of Phase-In. 

2. Arrange to have supervisory, technical, and other related personnel on site at the airport to observe 

the operation and maintenance of the elevator, escalator and moving sidewalk systems. 

3. Recruit and transfer personnel, train personnel, arrange for security badges. 

4. Ensure adequate parts, tools and equipment in place for systems maintenance. 

5. Develop and implement a full project schedule detailing the responsibilities of assigned personnel 

and submit it to the Authority Project Manager or designee for approval. 

6. Emergency phone numbers and cell numbers. 

7. Certification of all contractor personnel requirements and training. 

8. Inventory of supplies, materials, tools, equipment, etc., necessary to start. 

9. Permits, licenses and certifications. 

10. Provide deficiency list within thirty (30) days of the Notice to Proceed. 

TS-10



11. The Contractor shall be prepared to perform fully all work services upon receipt of “Notice to 

Proceed” letter from the Authority. 

5.02 Contractor’s Phase-Out 

A. Two (2) months prior to Contract expiration, the Contractor/Incumbent shall submit a comprehensive 

close-out plan which will include a complete list of current activities and status, projected activities 

scheduled and impacts, staffing requirements, summary of the last twelve (12) months of monthly 

reports, and list of equipment to the Authority. 

B. In order to accomplish a smooth and successful transition of operations and maintenance services and 

at no charge to the Authority, the Contractor/Incumbent shall provide Phase-out services for up to thirty 

(30) calendar days following the successor’s receipt of “Start-Phase-In Notice” from the Authority and 

continue until successor’s receipt of “official Notice to Proceed”. 

C. Contractor/Incumbent shall be totally responsible for providing the services under this Contract during 

its Phase-out period. 

D. Contractor/Incumbent shall provide all required deliverables including, but not limited to: 

1. List of qualified employees working at the Airport. 

2. Process for returning Authority Identification Badges, keys, etc. 

3. Reporting requirements. 

4 Inventory of supplies, materials, tools, and equipment. 

5. Permits, licenses, and certification. 

6. Detailed transition plan. 

E. The Contractor/Incumbent and the successor contractor shall jointly prepare a mutually agreeable 

detailed plan for approval by the Manager, Facilities Division for the phase-out of the 

Contractor/Incumbent and the phase-in of the successor contractor. 

6.0 CONTRACTOR’S MAINTENANCE REQUIREMENTS 

6.01 Operating Characteristics 

A. The Contractor shall, at all times, maintain the operating characteristics of the equipment as originally 

designed and installed by the Manufacturer; consideration for safety and equipment efficiency are to be 

observed in complying with the operational standards. 

B 

The Contractor shall maintain the equipment in peak condition including ride and appearance of the 

entire unit. Units must operate quietly and smoothly with no discernable bumps, jolts, vibrations or ride 

TS-11



imperfections as reasonably determined by the Authority. 

6.02 Compliance with Regulations and Codes 

A. The Contractor shall conduct all tests and make corrections as required by the code authorities. The 

Contractor must include the cost for those items required at the time of this Contract. The Contractor 

must advise the Authority, in writing, of any additional, new test or correction that is required by the 

code authorities, and receive the Authority’s authorization to perform the additional work. 

All service shall be in full compliance with federal, state and local regulations and codes. 

B. The Contractor shall notify the Authority, in writing, of any additional, new test, corrections or other 

changes in the codes that would affect the equipment. This shall include a statement of whether the 

change is required or recommended. The Contractor must receive the Authority’s authorization to 

perform the additional work. 

C. The Contractor will be responsible for all required changes that are current up to 2012, for the year 

corresponding to the year the equipment was turned over. The Contractor will not be responsible for 

the cost of bringing equipment to the standard required by new codes or ordinances. However, the 

Contractor is responsible for the cost to maintain the equipment to the new code. 

6.03 Diagnostic Tools 

6.04 Tests 

The Contractor shall make available either through lease or purchase arrangement for the Authority any 

special tools or diagnostic instruments necessary for the Contractor to effectively re-program and maintain 

the elevator/ escalator system(s) covered under this Contract. The Contractor shall provide any manuals 

and instructions necessary, and these shall become the property of the Authority. The Contractor shall 

provide to the Authority a list of the diagnostic tool(s) (make and serial number) to be used at this property 

to complete the required tests. 

A. The Contractor shall perform periodic testing of the “firefighter’s emergency service” feature in 

accordance with ANSI A17.1, Rule 1002 g and provide assistance in performance of semi- annual 

emergency power testing. The Authority will schedule tests during “non-regular business” hours, a 

minimum of twice per calendar year. Rated load and no-load testing of elevators covered under this 

Contract shall be conducted by the Contractor, at his expense, at a frequency dictated by local codes. 

In the event there is damage to the building structure as a result of tests conducted, the Contractor 

shall not be responsible for damages caused by impact. If the damage or loss due to the safety testing 

is a result of negligence from the performance of the test, on the part of the Contractor, the Contractor 

shall be solely responsible for the cost to repair any damages caused. 

B. The Authority will coordinate the test schedule with the successful contractor after the “Start Phase-in 

Notice”. 

6.05 Evaluations and Inspections 

TS-12



A. The Contractor shall perform yearly evaluations of the equipment performance; including but not limited 

to, passenger handling capabilities of the system, and current performance compared with optimal 

design criteria identified as a part of this specification. If the evaluation demonstrates non- compliance 

with performance standards established in the specification, the Contractor shall perform any and all 

adjustments, repairs, or replacements required to achieve acceptable operation. The Contractor shall 

review the evaluation report with the Authority on an annual basis. The Contractor shall own diagnostic 

tools with the capability to perform a complete system evaluation and will be expected to use modern 

diagnostic tools during the performance of regular PM tasks. 

B. The Contractor will be responsible for scheduling all State inspections (2 per year), with the prior 

approval of the Authority. The Contractor will be responsible for all labor and materials required to 

complete the inspections, including repairing all code violations on all equipment listed in section 1.03- 

A above. The Contractor will be responsible for all current requirements mandated by federal, state, 

and local codes, including those required in accordance with ANSI A17.1 Part 10 and ASME A17.2.3. 

The Contractor will be responsible for all labor involved to perform and comply with all State 

inspections, but will not be responsible for any local, state or federal fees associated with those 

inspections. 

C. Should the Authority request additional inspections, Contractor shall be responsible for all costs of 

inspections, including all costs associated with opening any elevator or escalator, requested by the 

Authority that reveal any defect in Contractor’s performance under this Contract. Should no defect be 

discovered, the Authority shall be responsible for actual labor costs associated with the inspection 

requested by the Authority. 

D. In the opinion and at the request of the Authority, should the equipment demonstrate a continuing 

problem in terms of any area of its performance, the Authority may require that an independent field 

audit be performed by a “home office” technical support representative. The person(s) identified will 

investigate and recommend a course of action that will be mutually agreed upon to resolve the 

problem(s). These “home office” field inspections shall be limited to two (2) per year. 

E. The Authority reserves the right to utilize the services of an industry-recognized third-party to determine 

whether the services rendered, and the equipment performance, complies with the requirements of 

these specifications and industry standards. The Contractor shall be responsible for the cost of 

furnishing all labor and material necessary to comply with a “non- performance evaluation report” within 

sixty (60) days following written notification, regardless of termination or continuation of the PM 

Contract. 

6.06 Excessive Equipment Malfunctions 

A. In the event that the equipment maintained under this Contract malfunctions more than once per week 

per unit, extending for a period of four (4) consecutive weeks, the Authority shall expect the Contractor 

to resolve the malfunction(s) within ten (10) days; if the deficiency cannot be resolved within the ten 

(10) day period and the equipment has not reached the end of its service life as determined by 

Authority’s independent consultant, the Authority shall have the right to immediately terminate this 

Contract, and the Contractor shall reimburse the Authority for any costs incurred in acquiring the 

services of another Contractor to resolve the equipment malfunction(s). 

TS-13

6.07 Parts 



B. Failure on the part of the Contractor to exercise due diligence in returning equipment to service within 

forty-eight (48) hours shall be cause for Contract termination, at the sole discretion of the Authority. 

The Authority reserves the right to withhold payment, in whole or in part, which it determines is 

necessary to protect against loss due to any of the following: 

1. Defective work. 

2. Evidence of probable filing of claims by other parties against the Authority, its agent(s), or 

representative(s) in connection with this contract. 

3. Failure of the Contractor to pay any sub-contractor or supplier. 

4. Damage to the Authority, its agent(s), or representative(s). 

A. All supplies, materials, repair parts, replacement parts, equipment, and tools used by the Contractor to 

perform the Work specified, shall be of the type, quality, and size customarily used within the elevator/ 

escalator industry. All repair and replacement parts shall be new, and procured from the original 

equipment manufacturer. The Contractor must receive prior written approval from the Authority for any 

deviation from this requirement in any respect. Any parts requiring repair shall be rebuilt to “as new” 

condition; any such parts deemed unsuitable by the Authority shall be immediately replaced at the 

Contractors expense. 

B. The Contractor shall maintain an up to date inventory of replacement parts, stored under lock in a 

designated machinery room. The inventory list shall include the part number, brief part description, and 

procurement source; the inventory shall be available for inspection by the Authority or representative, 

upon request. 

C. If a part is not in current supply, or normal production, the Contractor shall make every effort to 

promptly fabricate a replacement, and shall notify the Authority in writing, as to the source of supply 

and anticipated repair completion date. 

D. If the Contractor is unable to procure the materials for the necessary remedial or preventative 

maintenance work, the Authority reserves the right to purchase the materials directly from the 

appropriate manufacturer, and deduct the same amount plus fifteen percent (15%) for liquidated 

damages from the monthly preventative maintenance invoice or the cost of the remedial work. 

6.08 Obsolete Parts 

The Contractor shall maintain all elevators/escalators to original design, conditions and performance 

characteristics. During the term of the agreement, certain equipment components may become obsolete 

and new and/or rebuilt OEM parts may not be available. In such instances, Contractor will be responsible 

for modification of equipment due to obsolete parts, with no current direct replacement and/or manufacturer 

recommendation; the parts will be replaced so as to maintain elevators/escalators in its original design and 

performance characteristics. Modification is subject to CRAA approval. 

TS-14

6.09 Warranties 



Contractor warrants that all goods, equipment, material or services delivered will be new and of good 

quality, material and workmanship, merchantable and free from all defects and conform strictly and in all 

respects to the instructions, specifications, drawings, samples, data, scope of services and/or other 

descriptions specified or furnished. This warranty shall survive any inspection, delivery, acceptance or 

payment by the Authority of the goods, equipment, material or services. Contractor represents and 

warrants that it has full knowledge of the Authority's intended use of the goods, equipment, material or 

services provided under this Contract. The foregoing warranties of merchantability and fitness for a 

particular purpose made by Contractor, together with its service warranties, shall inure to the Authority and 

its customers and shall be in effect as to all goods, equipment or material furnished, serviced or repaired or 

services rendered for the term of the Contract. Neither acceptance nor payment, nor both, shall affect 

Contractor's obligation under the foregoing warranties or any other warranty, whether express or implied, 

provided for herein or by law. 

6.10 Wiring Diagrams, Component Drawing, etc. 

A. Wiring diagrams, component drawings, listing, record or any other item shall not be removed from the 

service site without prior approval of the Authority. 

B. The Authority must approve any elevator/ escalator system change, in writing, prior to implementation; 

all hard wiring changes in circuits must be noted on the wiring diagrams. No additional payment will be 

made for these changes. 

C. The Authority retains the right to reproduce the “as-built/ installed” electrical wiring diagrams, and shall 

retain possession and sole ownership of the drawings in the event the PM Contract is terminated. 

6.11 Reporting Requirements 

A. A “service log” shall be kept in a designated machinery room, or in another agreed upon location, and 

shall be available for the Authority or representatives inspection, upon request. At a minimum, the log 

shall contain the following information: service tech name, the date, the equipment unit number, the 

problem discovered, the action taken, the beginning and completion times. The Contractor will also be 

required to provide to the Authority each month an electronic file (“automated on-line”) containing 

reports of past call back/ or outage events for the Authority’s review. 

B. On a bi-weekly basis, the Contractor shall provide a detailed written report of all calls to each individual 

piece of equipment. The Contractor shall provide a separate report for each unit serviced. 

1. The report shall include all equipment malfunctions including, but not limited to malfunctions of the 

step switches, impact switches, comb plates, electronic and mechanical failures, broken steps, 

chains, and glass. 

2. In all cases, the report shall include the preventative maintenance or, in the case of a problem, the 

nature of the problem, the corrective action taken, the materials used, the time the problem was 

reported to the Contractor and the response time, the mechanic’s name, the length of the repair 

time, the travel time, the day, date, unit number with the state identification number. 

TS-15



Routing sheets and modules that include all covered equipment will be reviewed on a monthly 

basis with the Contractor. All call-ins and after hours work will require a service ticket be filled out 

and delivered at the time of service. These fulfilled routing sheets and modules shall be sent 

electronically to the Authority’s Elevator/ Escalator P.M. Contract Manager. 

B. The Contractor’s supervisory personnel shall schedule and hold Monthly meetings with the CRAA’s 

Project Manager to discuss scheduling of future work and review of past accomplishments. 

C. Annually, the Contractor shall provide to the CRAA’s Project Manager, a report of the inspections 

conducted, the corrections required, and the work performed on each unit. The Contactor shall include 

a copy of the tests performed, and documentation of satisfactory operation. 

D. The Contractor’s maintenance books and records shall be subject to review within ten (10) days after 

written notice by the Authority. The Contractor shall maintain all books and records pertaining to this 

Contract for a period of not less than two (2) years following the contract term, and any and all 

extensions 

6.14 Safety Requirements 

A. The Contractor shall take all necessary precautions to keep the premises free of safety hazards, and 

shall protect all materials, equipment, and completed or partially completed work, from loss and 

damage, including theft and damage by weather. The Contractor shall correct any damage, or 

disfigurement, to work or property during PM Service. 

B. Fire hazards will not be permitted to exist. Storage of combustible and/ or flammable materials shall be 

held to a minimum; such materials must be kept in approved safety containers, and must be stored by 

the Contractor before the end of each workday. 

6.15 Accident Reporting 

A. In the event of an accident, the Contractor will be notified immediately. 

B. If the Contractor discovers an accident, the Authority shall be notified immediately. 

C. The Contractor shall assist in securing the equipment to permit the investigation of the accident. 

D. When a condition is reported that could result in an accident or injury, the Contractor shall immediately 

repair the problem. 

E. If the Contractor is unable to make the correction, the unit is to be taken out of service. The Contractor 

is responsible for providing safe and dependable vertical transportation service. 

6.16 Special Insurance Provisions 

A. Refer to Schedule H for the types and minimum limits of insurance. 

TS-16



B. The minimum coverage’s may be obtained through primary insurance or any combination of primary 

and umbrella insurance. 

C. With the approval of the Authority, the Contractor may provide and maintain during the life of the 

Contract an insuring or security arrangement that will provide coverage similar to that specified in 

Schedule H. 

D. Insurance, or similar insuring or security arrangement, may not be changed or cancelled unless the 

insured and the Authority be notified in writing not less than thirty (30) days prior to such change or 

cancellation. If any part of the Contract is sublet, the Contractor is responsible for the sublet’s being 

adequately covered by insurance herein above described. 

E. The Contractor shall maintain insurance, or similar insuring or security arrangement, upon the approval 

of the Authority, to protect the Contractor and the Authority from loss by fire, lightening, extended 

coverage, and vandalism caused by the Contractor, its employees or sub-contractors, in the full 

amount of the Contract. 

7.0 ELEVATOR/ ESCALATOR SYSTEMS (COVERAGE) 

7.01 General 

A. The Contractor shall provide a minimum of two hundred seventy-seven and one quarter hours (277.25) 

preventative maintenance, inspection and testing hours per month. Each piece of equipment will 

receive a minimum of one maintenance visit per month for a minimum of one (1) hour. The rest of 

hours will be used as needed for testing, inspections and repair, subject to the approval of the 

Authority. 

B. The Contractor shall provide on-site supervision by a trained superintendent normally involved in 

maintenance supervision for the company to review the quality of work being performed, the 

cleanliness of the equipment and equipment rooms, the safety procedures, proper operation and 

record keeping. The supervisor shall be on-site at the time that the majority of the work is performed. 

The lead mechanic suffices as supervisor and must also check in and out with the Authority. 

C. The Contractor shall submit a checklist for the maintenance of the elevators and escalators prior to the 

award of the contract. The checklist shall include, at a minimum, the requirement to examine, clean, 

lubricate, adjust, and repair or replace the components on a semi-monthly basis. The checklist shall 

require specific intervals for major items of maintenance. Items such as removing fascia covers, 

cleaning and lubricating door tracks, checking the operation of interlocks, lubricating pins, etc., shall be 

scheduled on a regular basis. 

D. All emergency panic devices (i.e. alarm bells, stop buttons, and telephone links to the Communication 

Center) shall be tested weekly and documented in the maintenance log and noted on the job ticket 

turned in at the end of the shift. 

E. Scheduled preventative maintenance shall include all service required to maintain the equipment at 

maximum performance and reliability levels. Any other work performed (e.g., repairs to inoperable 

equipment) will be in addition to the minimum preventative maintenance requirements, and will be the 

TS-17



Contractor’s responsibility. 

F. The Contractor shall provide a helper to assist in the removal of the escalator and walkway steps to 

accommodate state inspections. 

G. The Contractor shall furnish all necessary materials, labor, tools, parts, equipment, supervision, 

lubricants, and supplies required to provide preventive maintenance of the entire vertical transportation 

system. 

H. The interior of the units, pits, pans, machinery, balustrade interiors, shall be cleaned annually or more 

often if required by inspections. Fire hazards will not be permitted to exist within the equipment. 

7.02 Traction Type Elevators 

A. In accordance with their established PM schedules, the Contractor shall examine, clean, lubricate, 

adjust, and when conditions warrant, repair or replace components including, but not limited to, the 

following: 

1. Elevator machines and armatures, motor generators (static drives), controller components, hoist 

and governor cables, electrical wiring, selectors, machine brakes, chains, bearings, rotating 

elements, brake coils, guide rollers, door hangers, door hanger rollers, door relating devices, door 

closers, door operators, brushes, commutators, brake shoes and linings and pins, windings, coils, 

relays and contacts, resistors, transformers, and solid state devices such as printed circuit boards, 

emergency lighting units, intercom or voice communication systems related to elevator operation, 

elevator management systems- consoles, CRT’s, keyboards, wiring and components, emergency 

power operation and elevator operating devices, and all handicap devices. 

2. The Contractor shall clean and vacuum elevator hoistways and equipment a minimum of twice per 

year; including, but not limited to, rails, inductors, hatch door hangers, door tracks, door relating 

devices, door closers, switches, buffers, selector tapes, car tops, and any ledges and / or 

projections. The Contractor shall be responsible for working conditions of all light fixtures in 

elevators and escalators. Contractor shall be responsible for relamping of all fixtures, except 

interior cab lighting. 

3. The Contractor shall conduct an annual “no load”, “low speed” test of the governor mechanism and 

buffers, and every fifth year, conduct a “rated load”, “rated speed” safety test as required by ANSI 

A 17.1; where “local codes” vary, the Contractor shall follow the local mandated requirements. 

4. The Contractor will be required to provide minor adjustments, not replacement, of the following 

items and will notify the on duty Authority Maintenance Supervisor of any deficiencies accordingly: 

a. Sump pumps, floor coverings, cleaning of interiors, emergency power generators, air 

conditioners or heaters, underground casings and cylinders, all hydraulic piping and cylinders 

(except that portion which is exposed in the machine room and hoistway), hoistway door 

panels, hoistway door frames, hoistway sills (unless the hoistway door panels, door frames, or 

sills are determined to have a manufacturer defect), cat panels, power switches, breakers, 

feeders, light fixtures, cover plates for signal fixtures, cover plates for push button stations, or 

TS-18



smoke detectors. 

7.03 Hydraulic Type Elevators 



following: 

1. Pump, valves, motor, controller components, bearings, windings, coils, relays and contacts, 

resistors, drive belts, gaskets, jack packing, strainers, mufflers, flexible oil line hoses, clamps, 

above ground piping, door hangers, door hanger rollers, door relating devices, door closers, guide 

rollers (or inserts for sliding guides), and any cathodic protection devices. 

2. The Contractor shall clean and vacuum elevator hoistways and elevator hoistway equipment a 

minimum of twice per year; including, but not limited to, rails, inductors, hatch door hangers, door 

tracks, door relating devices, door closers, selector tapes, switches, buffers, car tops, and any 

ledges and/ other projections. 

3. The Contractor shall clean the pump room floor and hoistway pits a minimum of once per quarter to 

minimize any potential oily accumulation. 

4. The Contractor shall not be responsible for replacement of the following items, but will be expected 

to provide minor adjustments and notify the Authority Maintenance Supervisor of any deficiencies 

in the following: 

7.04 Escalators/Walkways 

a. Sump pumps, floor coverings, cleaning of interiors, emergency power generators, air 

conditioners or heaters, underground casings and cylinders, all hydraulic piping and cylinders 

(except that portion which is exposed in the machine room and hoistway), hoistway door 

panels, hoistway door frames, hoistway sills (unless the hoistway door panels, door frames, or 

sills are determined to have a manufacturer defect), cat panels, power switches, breakers, 

feeders, light fixtures, cover plates for signal fixtures, cover plates for push button stations, or 

smoke detectors. 



following: 

1. Machines, drive motors, drive belts and timing belts, reducers, bearings and thrusts, brake coils, 

contacts, relays, step chains, axles, worms and gears, drive chains, step assemblies, belts, 

handrails, handrail drives, controller components, sprockets, step tracks and handrail tracks, 

tension devices, combs and comb plates, landing plates, lubricators, understep and demarcation 

lighting, safety switches and devices, signal and control devices, all equipment which is normally 

installed as part of the escalator/walkway equipment, and any solid- state devices. 

2. The Contractor shall keep the escalator operation smooth and quiet and shall clean and vacuum 

TS-19



the interior of the escalator trusses a minimum of twice per year; including but not limited to, pans, 

rollers, tracks, drives, lubricators, switches, sprockets, and pit area. 

3. The Contractor shall perform a complete and thorough annual clean down of each 

escalator/walkway unit to coincide with the annual state inspections. The clean down is to include 

the removal of a minimum of 50% of the escalator steps. The Contractor shall clean the underside 

of all steps, pans, rollers, tracks, drives, switches, sprockets, and pit area to remove oily residue, 

dirt and other debris (this requirement is to supplement the procedures listed in item 2 above. All 

truss support bolts and track shall be tightened and checked for alignment. Support members for 

inner and outer decks, skirts and balustrade shall be tightened and provide a smooth outer surface 

throughout the entire length of the unit. 

4. The Contractor shall maintain the cleanliness of car tops and pits that are visible to the public. 

5. The interior of the units, the pits, pans, machinery, balustrade interiors, shall be cleaned annually, 

or more often if required by inspections. 

6. Clean-downs are considered preventive maintenance work. The Authority expects the Contractor 

to bring in a helper to work with mechanic for clean-downs. 

8.0 EQUIPMENT DESCRIPTION (UNITS COVERED UNDER THIS CONTRACT). 

************************************ 

8.01 Elevators 

************************************ 

Elevator Number: 

E-1 & E2/ E3 & E4 (Main/Parking) 

Manufacturer: 

Original Dover w/ modernized controls by 

Montgomery/ Kone 

Duty: 

3000 lb @ 125 fpm (passenger) 

Type of control/ supervisory: AC/ Miprom Duplex Microprocessor 

Levels served: 1, 2, P1, P2 (4) 

Type of doors/ operator: 3’6” X 7’0” B Center Opening/Dover HD 73 

Date of Last Pressure Test: 8/2010 

State ID Numbers: 26225 (1), 26226 (2), 26228 (3), 26227 (4) 

************************************ 


E-5 (Garage Tunnel to Ground Transportation) 


Kone 

Duty: 

4500 lb @ 125 fpm 

Type of control/ supervisory: AC/Miprom Microprocessor 

Levels served: W, 1 

Type of doors/ operator: 

4’X 7’0”- Two-speed Side Slide/ MAC 


State ID Number: 41683 

************************************ 

Elevator Number: E-6 (Concourse B) 


Dover Elevator Company 

Duty: 

5000 lb @ 50 fpm (freight) 

Type of control/ supervisory: AC/ Dover Composite- Simplex 

TS-20



Levels served: 1-2 (2) 


Manual- Vertical bi- parting 



************************************ 

Elevator Number: E-7 (Concourse B) 



Duty: 





3’6” X 7’0”- Center Opening/ Dover HD73 



************************************ 


E-8 (Concourse B) FREIGHT 



Duty: 

4000 lb @ 125 fpm (passenger/ service) 


Levels served: B, 1F, 1R, 2 (3) 


4’0” X 7’0”- Two-speed Side Opening/ Dover HD73 



************************************ 

Elevator Number: E-9 (Concourse B) * 



Duty: 


Type of control/ supervisory: AC/ Dover Composite- Simplex- Holeless 



3’0” X 7’0”- Single-speed Opening/ Dover HD73 



************************************ 

Elevator Number: E-10 (Concourse B) * 



Duty: 


Type of control/ supervisory: AC/ Dover Composite- Simple 



3’0” X 7’0”- Single-speed Opening/ Dover HD73 



************************************ 

Elevator Number: E-11 & E-12 (Concourse A) 


Westinghouse/ Schindler 

Duty: 


Type of control/ supervisory: AC/ MPH II 


TS-21




3’6” X 7’0” B Center Opening/GAL 


State ID Numbers: 30749 (11) & 30750 (12) 

************************************ 

Elevator Number: E-13 (Concourse A) * 


Westinghouse/ Schindler 

Duty: 

2500 lb @ 150 fpm (freight) 

Type of control/ supervisory: AC w/ Wye Delta Start/ Simplex Relay 



5’0” X 7’0”- Vertical Bi-part/ Courion 



************************************ 

Elevator Number: E-14 (Concourse C) * 


Montgomery/ Kone Elevator Company 

Duty: 


Type of control/ supervisory: AC/ Montgomery Model 2100- Simplex 

Levels served: B, 1-2 (3) 


3’6” X 7’0”- Center Opening/ MAC 



************************************ 


E-15 (Concourse C) - FREIGHT 



Duty: 

8000 lb @ 100 fpm (freight w/ Class A2 loading) 


Levels served: B, 1 (2) 


7’0” X 8’0”- Vertical Bi- parting / MAC 



************************************ 

Elevator Number: E-16 & E-18 (Concourse C) 



Duty: 





3’6” X 7’0”- Center Opening/ MAC 



************************************ 

Elevator Number: E-17 (Concourse C) 



Duty: 



Levels served: 1, 2, 3 (3) 


3’6” X 7’0”- Center opening/ MAC 

TS-22





************************************ 

Elevator Number: E-19 (Concourse C) 


Schindler Elevator Company 

Duty: 

3500# Cap- 150fpm 

Type of control/ supervisory: Miconic HX 

Levels served: 1 & 2 


Single Speed Center Open- 42”-Schindler 



************************************ 


E-20 & E-21 (Permanently Enclosed Access) 


Kone 

Duty: 

4500 lb @ 350 fpm 


Levels served: 

W, T, B 



Date of Last Test: N. L. 7/2010 – F. L. 7/2010 


************************************ 


E-22 & E-23 (Permanently Enclosed Access) 


Kone 

Duty: 

4500 lb @ 350 fpm 



W, T, B 





************************************ 


E-24 & E-25 (East Core Garage) 


Kone 

Duty: 

3500 lb @ 350 fpm 



W, R1, R2, P3, P4, P5, P6 


3’6”X 7’0”- Center Opening/ MAC 



************************************ 


E-26 (East Cove Garage) 


Kone Elevator Company 

Duty: 


Type of control/ supervisory: AC Drive 


W, R1, R2, P3, P4, P5, P6 


2 SP Side Slide MAC Operator 

Date of Last Pressure Test: N. L. 6/2010 – F. L. 6/2010 


TS-23



************************************ 


E-27 & E-28 (East Core Garage) 


Kone 

Duty: 

3500 lb @ 350 fpm 



W, R1, R2, P3, P4, P5, P6 





************************************ 


E-29 (East Core Garage) 


Kone 

Duty: 

3500 lb @ 350 fpm 

Type of control/ supervisory: AC Drive 


W, R1, R2, P3, P4, P5, P6 


2 SP Side Slide MAC Operator 

Date of Last Pressure Test: N. L. 6/2010 – F. L. 6/2007 


************************************ 


E-30 & E-31 (West Core Garage) 


Kone 

Duty: 

3500 lb @ 350 fpm 



R1, R2, P3, P4, P5, P6 





************************************ 


E-33 & E-34 (West Core Garage) 


Kone 

Duty: 

3500 lb @ 350 fpm 



R1, R2, P3, P4, P5, P6 





************************************ 


E-36 (B Concourse) LULA 


Concord 

Duty: 

Passenger – 1400# Cap. – 30fpm 

Type of control/ supervisory: Series 8000 


AOA-Ticketing 


2 SP Side Slide -36”-Concord 



************************************ 


E-37 (Old FAA Tower) 

TS-24




OTIS 

Duty: 

Passenger – 2000# Cap. – 200fpm 

Type of control/ supervisory: Relay Logic-Otis 


B-1-2-3-4-5-6-7-8 


Single Speed, Center Open -33” Otis 

Date of Last Pressure Test: 6/2011 


************************************ 

************************************ 

8.02 Escalators 

************************************ 

Escalator Number: ES 1-12 

Location: 

Main Terminal (Parking/ access) N. & S. Towers 



Escalator Width: 

48” (w/ opaque balustrade) 

Escalator Rated Speed: 

90 fpm 

Date of Last Testing: Annual: 5/2011 (1, 2, 3, 4) 4/2011 (5, 6) 3/2011 (7, 8) 

2/2011 (9, 10, 11, 12) 

Semi Annual: 1/2011 (1, 2, 4) 10/2010 (3,5,6) 7/2011 (7, 8) 

6/2011 (9,12,16) 

State ID Numbers: 31926 (1), 31927 (2), 31928 (3), 31931 (4), 31929 (5), 31930 (6), 

31920 (7), 31923 (8), 31924 (9), 31921 (10), 31922 (11), 

31925 (12) 

************************************ 

Escalator Number: 

ES A 

Location: 

Concourse B (Main Terminal) 






90 fpm 

Date of Last Tests: Annual: 8/2011 Semi Annual: 3/11 


************************************ 


ES B, C, & D 

Location: 

Main Terminal Concourse B 






90 fpm 

Date of Last Testing: 

Annual: 1/2011 (B & C) 3/2011 (D) 

Semi Annual: 5/2011 (C & D) 8/2011 (B) 

State ID Number: 

40016 (B) & 40015 (C) & 40007 (D) 

************************************ 


ES F 

Location: 

U S Air 






90 fpm 

Date of Last Testing: Annual: 10/2010 Semi Annual: 5/2011 

TS-25




************************************ 


ES G & H 

Location: 

Concourse C 






90 fpm 

Date of Testing: Annual: 10/2010 Semi Annual: 4/2011 

State ID Number: 

34432 (G) & 34433 (H) 

************************************ 


I 

Location: 

Garage/Baggage 


Kone 

Escalator Width: 5 E 40” 


90 fpm 

Date of Last Testing: Annual: 4/2011 Semi Annual: 9/2011 


************************************ 


J 

Location: 



Kone 



90 fpm 



************************************ 


K 

Location: 



Kone 



90 fpm 



************************************ 


L 

Location: 

PEA, tunnel to ticketing 


Kone 



90 fpm 



************************************ 


M 

Location: 

Ticketing 


Kone 



90 fpm 

TS-26





************************************ 


N 

Location: 

Garage 


Kone 



90 fpm 



************************************ 


P 

Location: 

Garage 


Kone 



90 fpm 

Date of Last Testing: 6/2011 Semi Annual: 2/2011 


************************************ 


Q 

Location: 

Garage 


Kone 



90 fpm 



************************************ 


R 

Location: 

Garage 


Kone 



90 fpm 



************************************ 

************************************ 

8.03 Wheelchair Lifts 

************************************ 

Unit number: Unnumbered (Admin. Office- Room 149) 


National Wheel O Vator 

Duty: 

750 lb. 


************************************ 

************************************ 

8.04 Walkways 

************************************ 

Walkway Number: W-1 

TS-27



Location: 

Garage/Indoor 


Kone 

Escalator Width: 5 E 40’ 


90 fpm 



************************************ 


Location: 

Garage/Outdoor 


Kone 



90 fpm 



************************************ 


Location: 

Garage/Indoor 


Kone 



90 fpm 

Date of Last Testing: Annual: 7/2010 Semi Annual: 3/2011 


************************************ 


Location: 

Garage/Outdoor 


Kone 



90 fpm 



************************************ 

************************************ 

************************************ 

* Denotes planned for replacement or modernization during 2012. 

8.05 Elevator, Escalator, Walkway and Wheel Chair Lift Replacement or Modernization 

During the term of this contract and any subsequent renewal, the Authority may replace and/or modernize 

the current elevators, escalators, walkways and wheel chair lift. If the elevator, escalator, or walkway is 

inoperable for more than one (1) month, the monthly maintenance fee for the given line item will be 

deducted from the monthly invoice. 

If an elevators, escalators, walkways or wheel chair lift is replaced or modernized during the contract, the 

monthly PM cost will be for the given line item will be adjusted to the respective cost delineated in the 

Response Price Form. 

TS-28



9.0 SECURITY REQUIREMENTS 

9.01 CRAA security requirements are included in this solicitation as Special Provisions pages SP-1 to SP-5. The 

Contractor and its employee must meet these requirements before an identification badge will be issued to 

access to the Air Operation Area (AOA), Restricted or Secured areas to perform services under this 

contract. 

10.0 Alternate Proposal for Rickenbacker International Airport (LCK), 2241 John Circle Drive, Columbus, 

Ohio 43217 

The following changes and modifications to Section 4.0 Service Detailed Requirements apply only to the 

LCK Facility. 

10.01 Services to be Performed by Contractor 

A 

Provide all personnel, supervision, material, tools and equipment necessary to provide full repair and 

maintenance services including inspection, adjustments, testing and replacement of parts, as herein 

specified, for the safe and smooth operation of elevators and escalators; to reduce wear and prolong 

the useful life of moving parts of elevators and escalators through proper lubrication and preventive 

maintenance (PM) and repair services on a scheduled and as needed at LCK. 

B. PM will be conducted on a bi-monthly basis. 

B. “Repair” includes repairs caused by acts of vandalism, misuse, and any repair not specifically identified 

in Paragraphs C and D below as the responsibility of the Authority. 

C. The Authority shall be responsible for all fees to complete State inspections. 

D. The Authority shall be responsible for the costs associated with complying with new ordinance and 

code. The Contractor will bear all costs with maintaining compliance with codes once in existence. 

E. The Authority will perform the monthly firefighter’s service testing and maintain records of the tests. 

10.02 List of Elevators and Escalators 

This Alternative Proposal will include three (3) hydraulic elevators (nos. 1-3); and two (2) escalators (nos. 1- 

2) at LCK. 

************************************ 

Elevator Number: LCK - 1 


Schindler 

Duty: 

2,500 lb @ fpm (passenger) 




Date of Last Testing: Semi Annual: 7/28/2011 


TS-29



************************************ 



Schindler 

Duty: 

2500 lb @ fpm (passenger) 

Type of control/ supervisory: 



Date of Last Testing: 7/28/2011 


************************************ 



Schindler 

Duty: 

2,500 lb @ fpm (passenger) 

Type of control/ supervisory: 



Date of Last Testing: 7/28/2011 


************************************ 

Escalators 

************************************ 

Escalator Number: LCK - 1 

Location: 

Rickenbacker International Airport 


Schindler 



Escalator Capacity: 

8,000 pounds 

Date of Last Testing: Semi Annual: 8/05/2011 

State ID Numbers: 45314 

************************************ 

Escalator Number: LCK - 2 

Location: 

Rickenbacker International Airport 


Schindler 



Escalator Capacity: 

8,000 pounds 

Date of Last Tests: Semi Annual: 8/05/2011 


10.04 Time of Performance 

The Contractor agrees that the scheduled inspections examinations and preventive maintenance shall be 

performed between 8:00 AM and 5:00 PM, Monday through Friday (except Holidays) unless the Authority agrees to 

other arrangements. 

10.05 Maintenance Response Time 

TS-30



A. Normal Working Hours -- The Contractor’s normal working hours shall be defined as Monday 

through Friday, excluding holidays, from 8:00 AM to 5:00 PM. The Contractor shall provide an 

immediate response upon notification from the Authority to schedule the maintenance or repair 

work. 

B. Night and Weekend Hours -- For service calls during times other than normal working hours (8:00 

AM to 5:00 PM), the Contractor shall provide a response within two (2) hours to schedule the 

maintenance or repair work. 

11.0 EVALUATION CRITERIA 

The CRAA Selection Team representatives shall review and rank all proposals received according to the 

weighted evaluation criteria in this section. If required to advance the decision-making process, the CRAA 

shall have the right to request demonstrations and presentations regarding the proposed service. The 

CRAA may request this information from all or just the highest ranked respondent(s). 

11.01 Quality and Feasibility of the Proposed Equipment and Services 

Does the proposed service satisfy the requirements and any other related needs as described herein? 

11.02 Experience and Past Performance 

Has the respondent successfully performed for previous clients? 

11.03 Capacity of the Respondent 

Are the required resources available to ensure a successful contract based on the current workload of the 

respondent, including but not limited to financial resources and company commitments? 

11.04 Ability of the Respondent 

11.05 Price 

Do the personnel performing the work have the necessary skills, knowledge, and experience to satisfy the 

requirements? 

The delivered price of the proposed service. 

TS-31



Evaluator Score Sheet with Weights 

Criterion & Measures Weight Points Score 

11.01 Quality and feasibility of the proposed equipment 

and services. Does the proposed service satisfy the 

requirements and any other related needs as described 

herein? 

25% 2500 Section Score 

11.02 Experience and past performance. Has the 

respondent successfully performed for previous clients? 


11.03 Capacity of the respondent. Are the required 

resources available to ensure a successful contract based 

on the current workload of the respondent, including but 

not limited to financial resources and company 

commitments? 


11.04 Ability of the respondent. Do the personnel 

performing the work have the necessary skills, knowledge, 

and experience to satisfy the requirements? 


11.05 Price. The delivered price of the proposed service. 25% 2500 Section Score 

Total 

Score 

= 

12.0 PROPOSAL SUBMITTAL REQUIREMENTS 

A. Submission of Response and Copies. One marked original and four (4) copies of the response to this 

RFP shall be submitted prior to the due date and time. 

B. Response Instructions. RFP responses are to be organized and submitted in accordance with the 

instructions in this section. Responses should be organized into tabbed sections. 

TS-32



12.01 Transmittal Letter 

A Transmittal Letter on the respondent’s letterhead shall be submitted in this tabbed section and include 

but not limited to the following information. 

A. The names of individuals involved in the preparation of the response and their relationship to the 

company. In addition, the name, address, and telephone number of the individual to which inquiries 

relating to the response should be directed. 

B. A statement that the respondent’s response (including the resources represented therein) is valid for 

180 days. 

C. A statement affirming compliance with the Columbus Regional Airport Authority’s terms and conditions. 

D. A statement indicating that this entire Request for Proposal document is included in the respondent’s 

response by reference. 

E. A statement indicating the Respondent acknowledges it has visited and examined the premises and it 

is familiar with all existing conditions. The Contractor must acknowledge all such visits and 

examinations have been made before the delivery of its RFP Response for PM and Repair services, 

and no allowance shall be made on behalf of the Contractor by reason of any Contractor error or 

omission (The Authority will provide reasonable means of access to all equipment covered by this 

Contract. Contractor may be allowed to start and stop all equipment when prior arrangements are 

made with the Airport Authority Facility Maintenance Supervisor or his representative). 

F. Identify all material enclosures submitted in response to this RFP. 

G. The signature of a person authorized to legally bind the supplier to the extent of work and financial 

obligation included in the proposal. 

12.02 Quality and feasibility of the proposed services (Evaluation Criteria 11.01) 

Information submitted in the response for this tabbed section shall include: 

A. A narrative description of the Proposers understanding of the need; quality and feasibility; compliance 

with functional specifications provided to best suit the needs of the authority; and support services in 

the form of response time and resources proposed to meet the initial and on-going needs of an 

uninterrupted operation of proposed services for the Authority from award through delivery. Include the 

Respondent’s anticipated schedule from contract award through delivery and on-site testing and 

training if applicable. 

B. All Respondents, including present contractor shall submit a detailed Transition Plan with their 

Response. The Transition Plan should be designed to show the Authority that the Respondent will be 

able to establish complete and satisfactory contract operation on the contract beginning date. The 

Respondent should show how they plan to make an orderly and efficient transition from the current 

contract to complete and satisfactory delivery of all services required by the new contract. The 

transition plan should provide for an orderly and efficient start-up. The plan should include a detailed 

TS-33



timetable for readiness and transition. The timetable should convince the Authority that the new 

contract will be operational on the contract beginning date required. For evaluation purpose all 

Respondents, including present contractor should use a contract effective date of January 1, 2012 for 

the beginning of the readiness and transitional period. 

12.03 Experience and Past Performance (Evaluation Criteria 11.02) 


A. The Respondent is required to submit with his response, proof documenting at least five (5) years 

continuous experience in providing the item or service, including project descriptions, and client 

contacts for five (5) previous projects/services that respondent has completed, including: 

Client name & e-mail Client address Project name 

Project description Client contact name Contact phone number 

12.04 Capacity of the Respondent (Evaluation Criteria 11.03) 


A. Provide a description of the resources (except for human resources) that the Respondent will employ to 

perform the services. 

B. Provide a description of current workload and availability of resources to complete the work and 

support the proposed services. 

12.05 Ability of the Respondent (Evaluation Criteria 11.04) 


A. A description of the expertise and experience provided by the Respondent and the proposed members 

of the service delivery team. List any relevant certifications held by any of the personnel expected to 

perform work for this service. 

12.06 Price (Evaluation Criteria 11.05) 

The delivered price of the proposed service and information submitted in the response for this tabbed 

section shall include: 

A. A completed Price Proposal Form (See Appendix A.) 

12.07 Alternative Price (LCK only) 

A. A completed Price Proposal Form (See Appendix A.) 

13.0 SELECTION AND NEGOTIATION 

TS-34



This section provides the respondent with an understanding of the typical CRAA selection process and anticipated 

schedule to complete the selection process. The CRAA, at its discretion, can modify the process as necessary to 

better fit the solicitation needs. 

13.01 Direct Selection 

The Authority may choose to begin negotiations with the highest ranked respondent without requesting 

presentations, or additional information to be evaluated. 

13.02 Short-list 

In the event of the need to compile a short-list, the Selection Committee will evaluate the responses and 

may choose to select a short list of highest ranked respondents within a competitive range. 

13.03 Additional Consideration 

The short-listed teams may be requested to provide additional information to be evaluated. The CRAA shall 

notify all respondents of their status on or off the short list. The CRAA reserves the right to update the 

short-list as necessary and update respondent notifications. 

13.04 Presentations/Interviews 

Each short-listed respondent may be given the opportunity to introduce team members highlight their 

qualifications and discuss their service approach to a selection committee. Following each presentation, the 

Committee may conduct a Q&A session, as necessary, with the team representatives. Guidelines and 

evaluation criteria for presentation/interviews will be provided in advance. 

13.05 Highest-Ranked Respondent 

The Selection Committee will rank the respondents based upon the results of the original response, and the 

subsequent information. Upon concurrence from CRAA management, the CRAA will issue a Notification of 

Intent to Negotiate with the highest-ranked respondent. 

13.06 Negotiations 

CRAA shall request a meeting to negotiate the final agreement; however, the time and effort for 

negotiations shall not be subject to reimbursable fees. 

If negotiations fail with the highest-ranked respondent, negotiations will commence with the second highestranked 

respondent (and so on) until a successful negotiation is achieved. Upon completion of contract 

negotiations with the recommended respondent, a final recommendation will be forwarded to CRAA 

management for approval. 

13.07 Final Award 

Upon CRAA approval of the selected respondent, the respondent shall execute the appropriate 

Professional Services Master Agreement, as attached to this RFP, and return four (4) original signed 

TS-35

14.0 NOTES 



Agreements for CRAA signature. One copy will be returned to the selected respondent upon full execution. 

It is currently anticipated that one respondent will be awarded the contract; however, in the event the CRAA 

considers it in its best interest to award more than one contract, the CRAA may award contract(s) in any 

manner it determines to be in its best interest. If after a contract is awarded and additional resources are 

deemed necessary from this solicitation, the CRAA reserves the right to award additional contract(s) as in 

its best interest. 

14.01 Should any misunderstanding arise as to the intent or meaning of the plans, specifications, special provisions 

or response, or any discrepancy appear, the decision of the President & CEO of the Authority shall be final and 

conclusive. 

14.02 Failure to provide any submission requirement or any other required data or drawings etc., may be cause for 

rejection of the proposal. 

END OF SPECIFICATIONS 

TS-36

RESPONSE PRICE FORM 

Proposal of_____________________________________________________________ (hereinafter called 

"RESPONDENT", organized and existing under the laws of the State of _______________, doing business as 

______________________________________________________________________. 

(Insert "A Corporation", "A Partnership" or "An Individual" as applicable.) 

To the Columbus Regional Airport Authority (hereinafter called "Authority") in compliance with your 

ADVERTISEMENT and INFORMATION TO RESPONDENTS, RESPONDENT hereby proposes to perform all 

WORK for: Elevator/ Escalator Preventive Maintenance and Repair Services 

By submission of this RESPONSE, the RESPONDENT certifies, and in the case of a joint RESPONSE, each party 

thereto certifies, as to his own organization, that this RESPONSE has been arrived at independently, without 

consultation, communication or agreement as to any matter relating to this RESPONSE with any other 

RESPONDENT or with any competitor. 

RESPONDENT understands that failure to provide service requirements as specified in the Contract Documents 

within the time provided, shall entitle the Authority to deduct from the monies due the Contractor as liquidated 

damages an amount equal to one hundred dollars ($100.00) for each hour, or portion thereof, that service is not 

provided in accordance with the Contract Documents. 

Contract shall be response in its entirety. Partial responses will not be accepted. 

Appendix A-1

CMH PRICE SHEET 

The Contractor shall provide preventive maintenance service, repair and replacement service, and unlimited twentyfour 

(24) hour emergency service on all items, and in accordance with the terms and conditions of the specifications 

and scope of work references at the following annual rates: 

MONTHLY COST PER ELEVATOR 

ELEVATORS STATE ID # 

AS-IS Modernized Replaced 

# 1 – 26225 HYDRAULIC $ $ $ 

# 2 – 26226 HYDRAULIC $ $ $ 

# 3 – 26228 HYDRAULIC $ $ $ 

# 4 – 26227 HYDRAULIC $ $ $ 

# 5 – 41683 HYDRAULIC $ $ $ 

# 6 – 26587 HYDRAULIC $ $ $ 

# 7 – 26586 HYDRAULIC $ $ $ 

# 8 – 26238 HYDRAULIC $ $ $ 

# 9 – 26246 HYDRAULIC * $ $ $ 

# 10 – 26239 HYDRAULIC * $ $ $ 

# 11 – 30749 HYDRAULIC $ $ $ 

# 12 – 30750 HYDRAULIC $ $ $ 

# 13 – 30857 HYDRAULIC * $ $ $ 

# 14 – 34415 HYDRAULIC * $ $ $ 

# 15 – 34416 HYDRAULIC $ $ $ 

# 16 – 34435 HYDRAULIC $ $ $ 

# 17 – 34434 HYDRAULIC $ $ $ 

# 18 – 34417 HYDRAULIC $ $ $ 

# 19 – 44843 HYDRAULIC $ $ $ 

# 20 – 41685 TRACTION $ $ $ 

# 21 – 41684 TRACTION $ $ $ 

# 22 – 41687 TRACTION $ $ $ 

# 23 – 41686 TRACTION $ $ $ 

# 24 – 41680 TRACTION $ $ $ 

# 25 – 41679 TRACTION $ $ $ 

# 26 – 44290 TRACTION $ $ $ 

# 27 – 41682 TRACTION $ $ $ 

# 28 – 41681 TRACTION $ $ $ 

# 29 – 44291 TRACTION $ $ $ 

# 30 – 41675 TRACTION $ $ $ 

# 31 – 41676 TRACTION $ $ $ 

# 32 – VACANT SHAFT $ $ $ 

# 33 – 41678 TRACTION $ $ $ 

# 34 – 41677 TRACTION $ $ $ 

# 35 – VACANT SHAFT $ $ $ 

# 36 – LULA 45225 HYDRAULIC $ $ $ 

# 37 -11849 HYDRAULIC (FORMER FAA TOWER) $ $ $ 

TOTAL ELEVATOR PM COST PER MONTH $ $ $ 

* Planned for modernization or replacement in 2012 

Appendix A-2


MONTHLY COST PER ESCALATOR 

ESCALATORS STATE ID # 

AS-IS Modernized Replaced 

A – 41696 $ $ $ 

B – 40016 $ $ $ 

C – 40015 $ $ $ 

D – 40007 $ $ $ 

F – 30791 $ $ $ 

G – 34432 $ $ $ 

H – 34433 $ $ $ 

I – 41697 $ $ $ 

J – 41698 $ $ $ 

K – 41699 $ $ $ 

L – 41700 $ $ $ 

M – 41701 $ $ $ 

N – 41694 $ $ $ 

P – 41695 $ $ $ 

Q – 41692 $ $ $ 

R – 41693 $ $ $ 

# 1 – 31926 $ $ $ 

# 2 – 31927 $ $ $ 

# 3 – 31928 $ $ $ 

# 4 – 31931 $ $ $ 

# 5 – 31929 $ $ $ 

# 6 – 31930 $ $ $ 

# 7 – 31920 $ $ $ 

# 8 – 31923 $ $ $ 

# 9 – 31924 $ $ $ 

# 10 – 31921 $ $ $ 

# 11 – 31922 $ $ $ 

# 12 – 31925 $ $ $ 

TOTAL ESCALATOR PM COST PER MONTH $ $ $ 

WALKWAYS STATE ID # AS-IS Modernized Replaced 

W 1 – 41690 $ $ $ 

W 2 – 41691 $ $ $ 

W 3 – 41688 $ $ $ 

W 4 – 41689 $ $ $ 

TOTAL WALKWAY PM COST PER MONTH $ $ $ 

WHEELCHAIR LIFT STATE ID # AS-IS Modernized Replaced 

ADMIN LOBBY – 34335 ELECTRIC $ $ $ 

TOTAL WHEEL CHAIR LIFT PM COST PER MONTH $ $ $ 

Appendix A-3


Provide hourly rates for additional work not covered under normal service and preventive maintenance. This work 

may or may not be performed, and will be evaluated on a case-by case basis. Provide hourly rates for the 

following: 

Regular Time Rate for Mechanic 

Time and ½ Rate for Mechanic 

Double Time Rate for Mechanic 

$___________ 

$___________ 

$___________ 

1.7 Time Rate for Mechanic $___________ 

Regular Time Rate for Team 

Time and ½ Rate for Team 

Double Time Rate for Team 

$___________ 

$___________ 

$___________ 

1.7 Time Rate for Team $___________ 

Optional Price Proposal: The Respondent shall provide the cost for a semi-annual cleaning of the treads and risers 

of all escalators covered under this contract. 

Total Cost per Cleaning All Escalators 

$___________ 

Payment: Payment will be in twelve (12) equal monthly installments that are accepted by the Authority. Work 

outside of the Scope of Word will be paid within thirty (30) days after acceptance of the work and receipt of the 

invoice detailing the work performed. 

Prior to the contract award, any response item maybe deleted, and the contract price adjusted accordingly. No 

escalation in price of other items will be allowed for the deletion of any item. 

After the contract award, any response item may be deleted, and the contract price adjusted accordingly. Thirty (30) 

days notice will be given, and payment will be made for work that has been performed up to that date. No 

escalation in the price in the other items will be allowed for deletion of any item. 

Appendix A-4

ALTERNATIVE PRICE PROPOSAL (LCK): 

ELEVATORS STATE ID # 

LCK 1 – 45522 HYDRAULIC $ 



BI-MONTHLY 

COST PER 

ELEVATOR 

BI-MONTHLY 

COST PER 

ESCALATORS STATE ID # 

ESCALATOR 

LCK 1 – 45314 $ 

LCK 2 – 45315 $ 

TOTAL BI-MONTHLY COST (LCK) $ 

Provide hourly rates for additional work not covered under normal service and preventive maintenance. This work 

may or may not be performed, and will be evaluated on a case-by case basis. Provide hourly rates for the 

following: 

Regular Time Rate for Mechanic 

Time and ½ Rate for Mechanic 

Double Time Rate for Mechanic 

$___________ 

$___________ 

$___________ 

1.7 Time Rate for Mechanic $___________ 

Regular Time Rate for Team 

Time and ½ Rate for Team 

Double Time Rate for Team 

$___________ 

$___________ 

$___________ 

1.7 Time Rate for Team $___________ 

Payment: Payment will be in twelve (12) equal monthly installments that are accepted by the Authority. Work 

outside of the Scope of Word will be paid within thirty (30) days after acceptance of the work and receipt of the 

invoice detailing the work performed. 

Prior to the contract award, any response item maybe deleted, and the contract price adjusted accordingly. No 

escalation in price of other items will be allowed for the deletion of any item. 

After the contract award, any response item may be deleted, and the contract price adjusted accordingly. Thirty (30) 

days notice will be given, and payment will be made for work that has been performed up to that date. No 

escalation in the price in the other items will be allowed for deletion of any item. 

Appendix A-5

CONTRACT (DRAFT) 

BETWEEN 


"AUTHORITY" 

AND 

____________________________________________________ 

"CONTRACTOR" 

FOR 

ELEVATOR/ ESCALATOR PREVENTIVE MAINTENANCE AND REPAIR SERVICE 

Version: 8-20-2009 

2011

CONTENTS 

Section 1. Services 

Section 2. Authority Provided Information 

Section 3. Compensation 

Section 4. Contract Documents 

Section 5. Additional Contractor Responsibilities 

Section 6. Costs for Re-bidding 

Section 7. Equipment and Supplies 

Section 8. Reimbursement for Expenses 

Section 9. Invoicing 

Section 10. Suspension 

Section 11. Termination for Convenience by Authority 

Section 12: Termination by the Authority for Cause 

Section 13. Termination by Contractor for Cause 

Section 14. Confidentiality 

Section 15. Security and Safety 

Section 16. Ownership of Work Product 

Section 17. Taxes 

Section 18. Time of Performance 

Section 19. Force Majeure 

Section 20. Equal Opportunity 

Section 21. Notices 

Section 22. Changes in Scope of Services 

Section 23. Indemnification 

Section 24. Conflict of Interest 

Section 25. Insurance 

Section 26. Dispute Resolution 

Section 27. Assignment 

Section 28. No Assurances 

Section 29. Captions 

Section 30. Incorporation of Regulations 

Section 31. Governing Law 

Section 32. Contractor Performance Evaluation 

Section 33. No Personal Liability 

Section 34. Waiver 

Section 35. Severability 

Section 36. Warrant of Authority 

Section 37. Entire Agreement 

Section 38. Accounting Records 

Section 39. CAD Standards 

Section 40. Sustainable Design and Stormwater Mgt 

Section 41. License 

SCHEDULE A 

SCHEDULE B: NOT APPLICABLE 

SCHEDULE C: NOT APPLICABLE 

SCHEDULE D: NOT APPLICABLE 

SCHEDULE E: Task Order Authorization 

SCHEDULE F: Delinq Pers Prop Tax Affidavit 

SCHEDULE G: Contract Affidavit 

SCHEDULE H: Insurance Minimum Coverage

THIS PROFESSIONAL SERVICES MASTER AGREEMENT, entered into this day of ___________, 20___, by and between 

("Contractor"), and Columbus Regional Airport Authority, ("Authority"), a port authority organized and existing 

under the laws of the State of Ohio. 

Section 1. Services (Master Agreement): The 

Authority has entered into this Agreement in reliance upon the 

Contractor’s representations and assurances with regard to the 

competency and experience of Contractor to provide the Scope 

of Services described in the Master Agreement Scope of 

Services, which is included herein as Attachment A to Schedule 

A and by this reference incorporated into and made a part of this 

Agreement (the “Scope of Services”). The intent of the 

Agreement is to provide for the Contractor’s completion in every 

detail of the Scope of Services as generally described in the 

Agreement. Contractor warrants that all services hereunder shall 

be performed consistent with the professional standards of skill, 

care and diligence exercised by entities licensed to provide and 

regularly providing comparable services and work on projects of 

similar size, complexity and cost and in compliance with 

applicable laws, rules, regulations and codes. 

The Contractor must perform and provide all of the services 

described in this Agreement, which shall be performed on a task 

order basis. “Task Order” shall mean a specific order for services 

by the Authority and agreed to be performed by Contractor 

pursuant to this Agreement. The parties shall establish the 

specific scopes of services, deliverables and prices on a not-toexceed 

basis for each Task Order. Each executed Task Order 

shall become a part of this Agreement and Contractor shall 

commence Task Order services only after execution by both 

parties of the Task Order form provided pursuant to Schedule E 

For each Task Order, the parties agree to use the rates 

established in Schedule A, including Attachment A, Master 

Agreement Scope of Work, attached thereto which by this 

reference are incorporated into and made a part of this 

Agreement. 

Contractor and Contractor's agents, employees and Sub- 

Contractors shall communicate with and coordinate its services 

with the Authority project manager(s) designated in Schedule A 

or any successor, but it is acknowledged that the Authority is not 

completely responsible for and does not have complete control or 

charge over the engagement and shall not be responsible for the 

Contractor’s failure to carry out the Scope of Services in 

accordance with the requirements of the Agreement. Contractor 

shall promptly advise Authority in writing of any event, 

happening, or circumstances known to Contractor which may 

delay the Schedule of work, or increase the Contractor’s cost as 

outlined and approved in any Task Orders issued under the 

Master Agreement or which otherwise may be incompatible with 

the interests of Authority. 

It is agreed that all Contractor's employees are employees of 

Contractor and not of Authority and Authority has no contractual 

relationship with Contractor’s Sub-Contractors. For purposes of 

this Agreement “Sub-Contractor” shall mean a person or entity 

that has a contract with the Contractor to perform or provide a 

portion of the Scope of Services and its authorized 

representatives, successors, and assigns. Authority shall have 

the right to request that the Contractor reassign any of 

Contractor's employees, including Sub-Contractor employees, 

assigned to Authority's project. Authority shall have the right to 

inspect the provision of services at any time without notice. 

Section 2. Authority Provided Information: If 

applicable, within a reasonable time after receipt of a written 

request from the Contractor, the Authority shall furnish to the 

Contractor information or services under the Authority’s control 

that are reasonably needed for the Contractor’s performance of 

the Agreement. Where information is made available, Contractor 

shall promptly review requested information. The Contractor 

must immediately notify the Owner in writing if the Contractor 

becomes aware of any errors, omissions, or inconsistencies in 

any Authority-furnished services or information or in any services 

or information furnished by or at the direction of the Contractor. If 

the Contractor becomes aware of any errors, omissions, or 

inconsistencies in any documents or information for which the 

Contractor is responsible, it must immediately make all 

necessary changes or corrections without additional cost to the 

Authority. 

Section 3. Compensation: In consideration of the 

services to be provided by the Contractor, the Authority shall pay 

Contractor on the basis of the fully executed task order, and in 

the amounts calculated on rates set forth in Schedule A. 

Section 4. Contract Documents: Collectively, the 

“Contract Documents” consist of this Agreement, other 

documents listed in this Agreement, and amendments to this 

Agreement. The Contract Documents form the entire agreement. 

Notwithstanding the foregoing, the Contract Documents do not 

include other documents such as any proposal requirements, the 

Contractor’s proposal, Sub-Contractor bids/proposals or 

agreements. This Agreement consists of the following: 

a. Schedule A 

b. Fully Executed Task Orders 

Section 5. Additional Contractor Responsibilities: 

The Contractor acknowledges and agrees that the Authority 

entered into this Agreement with Contractor based in large part 

on the qualifications and experience of the Key Personnel 

identified on Schedule A, as well as Contractors commitment that 

the Key Personnel undertake and perform the Scope of Services. 

The Contractor represents, warrants and covenants that such 

Key Personnel will perform the portions of the Scope of Services 

identified for their performance in the Agreement. Upon 

Authority’s request, the Contractor shall provide documentation 

of the time spent by each Key Personnel performing the Scope of 

Services to the Authority’s satisfaction. 

If the Contractor proposes to remove or replace Key Personnel 

C-1

and/or Sub-Contractors, whether at the request of the Authority 

or due to suspension or termination of a Key Personnel’s 

employment with Contractor or a Sub-Contractor, the Contractor 

shall promptly propose to the Authority a replacement for such 

Key Personnel for Authority’s consideration. Any requested 

substitute Key Personnel shall in all events be sufficient in 

qualifications and experience for satisfactory performance of 

portion of the Scope of Services to be performed by the replaced 

Key Personnel. The Authority reserves the right to reject a 

proposed replacement of Key Personnel if the Authority 

determines the proposed substitute lacks the necessary 

experience, qualifications or availability to complete the Key 

Personnel’s portion of the Scope of Services, in which case the 

Contractor shall propose a new substitute. The Authority shall 

provide written consent once a substitute Key Personnel is 

determined by the Authority to be satisfactory. 

Contractor is solely responsible for the acts and omissions of its 

agents, employees, Sub-Contractors and any other persons and 

organizations performing or furnishing any of the work performed 

pursuant to this Agreement. By written agreement the Contractor 

shall require that each Sub-Contractor, to the extent of the 

services to be performed by the Sub-Contractor, to be bound to 

the Contractor by the terms of this Agreement, and to assume 

toward the Contractor all of the obligations and responsibilities 

which the Contractor, by this Agreement, assumes toward the 

Authority. Nothing in this Agreement shall create a contractual 

relationship between any such Sub-Contractors and the 

Authority, nor shall it create any obligation on the part of the 

Authority to pay or to see the payment of any moneys due to any 

such Sub-Contractors except as may otherwise may be required 

by law or requested directly by the Authority. 

Section 6. 

Costs for Re-bidding: NOT APPLICABLE 

Section 7. Equipment and Supplies: With the 

exception of those items set forth in Schedule A, Contractor shall 

supply the necessary equipment, tools, supplies and other items 

("equipment and supplies") necessary to perform the services. If 

Authority provides equipment and supplies, Contractor shall be 

responsible for the maintenance and security of such equipment 

and supplies and shall be responsible for any loss or damage 

caused by the negligence or misuse by Contractor or 

Contractor's employees. Contractor shall return all equipment 

and supplies supplied by Authority within twenty-four (24) hours 

after completion of its use. Contractor shall at all times store and 

maintain supplies in good operating condition, normal wear and 

tear excepted. The Authority shall have the right to inspect the 

supplies at any time without notice. Contractor shall return all 

unused supplies furnished by Authority at the termination of the 

Agreement. 

Section 8. Reimbursement for Expenses: NOT 

APPLICABLE 

Section 9. Invoicing: Authority shall pay all amounts 

due and payable within 30 days after Authority’s receipt and 

approval of invoices in accordance with Schedule A. In addition 

to submitting completed Schedule A with each invoice, 

Contractor shall provide a progress report. The progress report 

shall, at a minimum, state what work was performed for the 

period of time being invoiced, state the expected work to be 

performed during the next invoice period, provide an updated 

schedule listing the dates for all task order deliverables, and 

identify any risks (financial, schedule, project management or 

otherwise). Payment of the invoice may be withheld by the 

Authority until the progress report is received. Contractors shall 

not submit more than one invoice on a single project per 

deliverable or per month (as appropriate) without the prior written 

approval of the Authority. Contractor agrees that Authority may 

examine Contractor's records to the extent necessary to verify 

invoices. 

Section 10. Suspension: Upon written notice to the 

Contractor, Authority may, without cause and without prejudice to 

any other right or remedy it may have, order the Contractor to 

suspend, delay or interrupt its performance of any or all Task 

Orders, in whole or in part, for such period of time as the 

Authority may determine. In such case, the Contractor may be 

allowed an extension to the task order schedule(s) directly 

attributable to any suspension for the convenience of the 

Authority. Immediately upon notice, Contractor shall cease all 

performance of any work under this Agreement. Contractor shall 

be entitled to no additional compensation during such suspension 

but shall be compensated for authorized service performed prior 

and up to the time of suspension. 

Section 11. Termination for Convenience by 

Authority: Upon written notice to the Contractor, the Authority 

may, without cause and without prejudice to any other right or 

remedy it may have, elect to terminate all or part of the 

Agreement, including individual task orders. In such case, the 

Authority will pay the Contractor for all services that the 

Contractor satisfactorily performed prior to the date of 

termination, based upon the percentage of work then completed 

and supporting documentation satisfactory to the Authority 

demonstrating expenses actually incurred and services actually 

performed. Notwithstanding the foregoing, if the Authority 

terminates this Agreement as a termination for convenience, but 

there exists an event of the Contractor’s default, the Contractor 

will be entitled to receive only such sums as it would be entitled 

to receive following the occurrence of an event of default as 

provided in Section 12. 

Section 12: Termination by the Authority for Cause: 

The Authority may, after giving the Contractor 10 days’ written 

notice, except in the event of an emergency as determined by the 

Authority in which case the Authority need not give any advance 

notice, terminate this Agreement for default upon the occurrence 

of any of the following events as determined by the Authority: 

a. If the Contractor fails to perform the services in 

accordance with the Agreement including, but not limited to, 

failure to supply sufficient qualified staff or failure to prosecute 

the services promptly and diligently; 

b. If the Contractor makes a general assignment for the 

C-2

enefit of creditors; 

c. If the Contractor violates in any material way any 

provisions of the Contract Documents; 

d. If the Contractor admits in writing an inability to pay its 

debts generally as they become due; 

e. If a trustee, receiver, custodian, or agent of the 

Contractor is appointed under applicable law or under contract 

whose appointment of authority to take charge of property of the 

Contractor is for the purpose of enforcing a lien against such 

property or for the purpose of general administration of such 

property for the benefit of the Contractor’s creditors; 

f. If the Contractor commences a voluntary action under 

any chapter of the United States Bankruptcy Code as now or 

hereafter in effect or if Contractor takes any equivalent or similar 

action by filing a petition or otherwise under any other federal or 

state law in effect at such time relating to bankruptcy or 

insolvency; 

g. If a petition is filed against the Contractor under any 

chapter of the United States Bankruptcy Code as now or 

hereafter in effect at the time of filing or a petition is filed seeking 

any such equivalent or similar relief against the Contractor under 

any other federal or state law in effect at such time relating to 

bankruptcy or insolvency. 

In the event of a termination, the Authority shall have no further 

liability to Contractor. All notices under this Section 11 shall be 

given in accordance with Section 21 hereof. 

In the event of such termination for cause pursuant to this 

Section 12 or for convenience pursuant to Section 11, Contractor 

shall promptly surrender to the Authority all completed work and 

work in progress, and all materials, records and notes procured 

or produced pursuant to this Agreement, including Task Orders 

issued pursuant to this Agreement. 

Section 13. Termination by Contractor for Cause: If, 

through no act or fault of the Contractor, (1) all of Contractor’s 

services are suspended for a period of more than 90 consecutive 

days by the Authority, or (2) the Authority fails to act on any 

request for payment within 45 days after it is submitted; or (3) the 

Authority fails to pay the Contractor any sum within 60 days of 

the date the sum is finally determined to be due, the Contractor 

may, upon 10-days’ written notice to the Authority, terminate this 

Agreement and recover from the Authority payment for all 

services performed by the Contractor to the date of termination. 

The provisions of this paragraph do not relieve the Contractor of 

its obligations to perform the services in accordance with the 

Agreement and without delay during disputes with the Authority. 

Section 14. Confidentiality: Except with Authority's prior 

written approval, during and after the term of this Agreement, 

Contractor and Contractor's employees shall not disclose in any 

manner to any person other than Authority and its designated 

representatives, or as required by law, any information obtained 

during the term of this Agreement concerning matters herein or 

the business of Authority. This provision shall survive for 15 

years from the termination of this Agreement. Notwithstanding 

the foregoing, confidential Information shall not include any 

information that is in the public domain or becomes publicly 

known through no fault of Contractor, or is otherwise properly 

received from a third party without an obligation of confidentiality. 

Section 15. Security and Safety: Contractor and all 

Contractors’ employees shall comply with Authority rules and 

regulations governing the security, maintenance and safety of 

Authority facilities. Failure of Contractor's employees to abide by 

the rules and regulations of Authority may result in immediate 

termination of this Agreement. 

Section 16. Ownership of Work Product: Contractor 

expressly acknowledges that all rights, title and interest to all 

work or work product including, but not limited to, all designs, 

concepts, know how, techniques, inventions, discoveries, 

improvements, trademarks, designs, artwork, and copyrightable 

subject matter developed or produced under this Agreement are 

the sole property of Authority and are subject to the restrictions 

provided in Section 14 hereof. Any authorized representative of 

the Authority shall at all reasonable times have the right to 

inspect and examine such documents or copies thereof when the 

same are in the possession of or at the office of the Contractor 

for working use. Immediately upon completion of the work, all 

such original documents shall be delivered to the Authority. The 

Contractor may retain copies, including reproducible copies of 

documents, including in electronic form, prepared by Contractors 

and its Sub-Contractors pursuant to providing the services under 

this Agreement. Any unauthorized use of the work or work 

product will be at the sole risk of the entity making the 

unauthorized use. 

Section 17 Taxes: Contractor agrees to pay and be 

responsible for all Federal, state and local income and payroll 

taxes and will file all required returns related to such taxes, 

contributions and payroll deductions. 

Section 18. Time of Performance: The times of 

performance for the services under this Agreement shall be 

specified in Schedule A. and in each respective task order. 

Contractor recognizes that the time of performance is a critical 

term and that "time is of the essence" under this Agreement. 

Failure to timely meet the required performance schedule may 

result in immediate termination of this Agreement by Authority. 

Section 19. Force Majeure: If by reason of acts of God, 

winds, fires, epidemics, landslides, floods, droughts, famines, 

governmental authority, insurrection, military action, sabotage, 

civil disturbances, acts of terrorism, explosions or failure of 

utilities, either party is unable to carry out its obligations herein 

contained, neither party shall be in default during the continuance 

of such inability, notwithstanding the provisions of Section 18. 

Each party shall, however, remedy with all reasonable dispatch 

the cause or causes preventing it from carrying out its obligations 

hereunder. 

The party claiming to be affected by an event of Force Majeure 

shall notify the other party in writing of the occurrence of such 

event as soon as possible, and shall, within 15 days after the 

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occurrence of such event, provide the other party with 

appropriate evidence in support of the occurrence of the event of 

Force Majeure and the period of its occurrence. If an event of 

Force Majeure occurs, both Parties shall immediately consult 

with each other regarding the performance of this Agreement, 

and shall immediately resume their respective obligations under 

this Agreement upon the termination or elimination of the event of 

Force Majeure. 

Section 20. 

Equal Opportunity/Civil Rights: 

Requirements of 49 CFR Part 26 

It is the policy of the United States Department of Transportation 

("DOT") that disadvantaged business enterprises as defined in 

49 CFR Part 26 ("DBE's") shall have the maximum opportunity to 

participate in the performance of contracts financed in whole or in 

part with Federal funds under this Agreement. Consequently, the 

DBE requirements of 49 CFR Part 26 apply to this Agreement. 

Consultant agrees to ensure that DBE's have the maximum 

opportunity to participate in the performance of contracts and 

subcontracts financed in whole or in part with Federal funds 

provided under this Agreement. In this regard, Consultant shall 

take all necessary and reasonable steps in accordance with 49 

CFR Part 26 to ensure that DBE's have the maximum opportunity 

to compete for and perform contracts. 

The Consultant, sub-recipient or Sub-Consultant shall not 

discriminate on the basis of race, color, national origin, or sex in 

the performance of this Agreement. The Consultant shall carry 

out applicable requirements of 49 CFR Part 26 in the award and 

administration of DOT-assisted contracts. Failure by the 

Consultant to carry out these requirements is a material breach 

of this Agreement, which may result in the termination of this 

Agreement or such other remedy as the Authority deems 

appropriate. 

Consultant further agrees that each subcontract it signs with a 

Sub-Consultant will include the following language as required by 

49 CFR Part 26.13: 

“The Consultant, sub-recipient or Sub-Consultant shall not 

discriminate on the basis of race, color, national origin, or sex in 

the performance of this Agreement. The Sub-Consultant shall 

carry out applicable requirements of 49 CFR Part 26 in the award 

and administration of DOT-assisted contracts. Failure by the 

Sub-Consultant to carry out these requirements is a material 

breach of this Agreement, which may result in the termination of 

this Agreement or such other remedy as the Columbus Regional 

Airport Authority deems appropriate.” 

Requirements of 49 CFR Part 21, 49 USC §47132, and Chapter 

4117 O.R.C. 

Consultant understands that the Authority in the operation and 

use of Airport facilities, is committed to an affirmative action 

program and will not, on the grounds of race, color, creed, 

religion, sex, military status, disability, age, ancestry, or national 

origin, discriminate or permit discrimination against any person or 

group of persons in the manner prohibited by 49 USC §47123 

Part 21 of the U.S. Department of Transportation Regulations (49 

CFR Part 21) or Ohio Revised Code Chapter 4117. Consultant 

hereby agrees that the premises of its employment office shall be 

posted to such effect as required by such regulation. Consultant 

represents and warrants that it has an Affirmative Action Plan to 

the extent required to comply with the Federal rules and 

regulations of the Equal Employment Opportunity Commission, 

the Ohio Civil Rights Commission and the Office of Federal 

Contract Compliance. 

(a) The Consultant shall not discriminate against any 

employee or applicant for employment because of race, color, 

creed, religion, sex, military status, disability, age, ancestry or 

national origin. The Consultant will take affirmative action to 

ensure that applicants are employed, and that employees are 

treated during employment without regard to their race, color, 

creed, religion, sex, military status, disability, age, , ancestry or 

national origin. Such action shall include, but not be limited to, 

the following: employment, upgrading, demotion or termination; 

rates of pay or other forms of compensation; and selection for 

training. The Consultant agrees to post in conspicuous places, 

available to employees and applicants for employment, notices 

summarizing the provisions of this Equal Opportunity Clause. 

(b) The Consultant will, in all solicitations or 

advertisements for employees placed by or on behalf of the 

Consultant, state that the Consultant is an Equal Opportunity 

Employer. 

(c) It is the policy of the Authority that business concerns 

owned and operated by minority and female persons shall have 

the maximum practicable opportunity to participate in the 

performance of contracts awarded by the Authority. 

(d) The Consultant shall permit access to any relevant and 

pertinent reports and documents by the Authority for the purpose 

of verifying compliance with this Article. All such materials 

provided to the Authority by the Consultant shall be considered 

confidential. 

(e) The Consultant and each Sub-Consultant will include a 

summary of this Equal Opportunity Clause in every subcontract. 

The Consultant will take such action with respect to any 

subcontract as is necessary as a means of enforcing the 

provisions of the Equal Opportunity Clause. 

(f) Failure or refusal of the Consultant or a Sub-Consultant 

to comply with these Equal Opportunity Provisions may result in 

cancellation of this Agreement or any other action prescribed or 

allowable under law. 

Section 21. Notices: All notices under this Agreement 

shall be given in writing and delivered by hand or by mail, 

postage prepaid, effective upon receipt at the address 

designated in Schedule A for Contractor and if for Authority to: 

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President & CEO 

Columbus Regional Airport Authority 

Port Columbus International Airport 

4600 International Gateway 

Columbus, Ohio 43219 

With copy to Legal Services 

Any party to this Agreement may, by notice given in accordance 

with this Section 21, designate a new address or notices, 

requests, and demands to such party. Other communications 

shall be between the Authority designee as specified on 

Schedule A. 

Section 22. Changes in Scope of Services: The 

Authority may, from time to time, by written order of its Project 

Manager, make changes within the general scope of this 

Agreement, in the work and services to be performed by 

Contractor or in the timing or location of such work and services. 

If any change causes an increase in the scope of work, additional 

cost to Contractor, or time required for the performance of any 

part of the services under this Agreement, an equitable 

adjustment shall be made to the time of performance of and the 

fee payable under this Agreement as may be negotiated with the 

Authority. Such change shall be made only upon an executed 

amendment to this Agreement . Prior to commencing work on 

any services, which the Contractor considers may constitute 

additional work the Contractor shall notify the Authority in writing 

and shall submit written cost estimates for the tasks to be 

completed to the Authority. No increase in fee or extension of 

time for performance shall be effective until the price to be paid 

for the additional services pursuant to the amendment to this 

Agreement is executed by the parties. Failure to notify the 

Authority of additional work prior to commencing that work may 

result in non-payment for that additional work. 

If any change results in a decrease in the Scope of Work, 

Authority shall pay Contractor for any services performed and 

costs incurred prior to receipt of such change order. Contractor 

shall not be entitled to any lost profits as a result of such 

decrease. 

Section 23. Indemnification: To the fullest extent 

permitted by law, Contractor shall indemnify, defend, and hold 

harmless the Authority, and its directors, officers, employees, 

agents, contractors, subcontractors, lessees, and sublessees 

from and against all liabilities, claims, costs, suits, demands, 

actions, damages, judgments, fines, losses, and expenses 

including, but not limited to, fees of attorneys or other 

professional Contractors of the Authority’s own choosing, arising 

out of or resulting from the performance of the Agreement by the 

Contractor, provided that such liabilities, claims, costs, suits, 

demands, actions, damages, judgments, fines, losses, and 

expenses are attributable to bodily injury, sickness, disease, or 

death, or to injury to or destruction of tangible property, but only 

to the extent caused by the negligent acts or omissions of the 

Contractor, anyone directly or indirectly employed by it or anyone 

for whose acts it may be liable, regardless of whether or not such 

liabilities, claims, costs, suits, demands, actions, damages, 

judgments, fines, losses, and expenses are caused in whole or in 

part by a party indemnified hereunder. Such obligation shall not 

be construed to negate, abridge, or reduce other rights or 

obligations of indemnity which would otherwise exist as to a party 

or person described in this Section 23. The Contractor shall 

promptly reimburse the Authority, and its successors and 

assigns, for any cost, expense, or fees of attorneys or other 

professional Contractors of the Authority’s own choosing incurred 

on account of any such liabilities, claims, costs, suits, demands, 

actions, damages, judgments, fines, losses, and expenses, or 

incurred in enforcing the terms of the Agreement. The Contractor 

shall cause this indemnification provision to be included in every 

Subcontract that it enters into in furtherance of the Work. 

The indemnification obligations under this Section 23 are not 

limited by a limitation on amount or type of damages, 

compensation, or benefits payable by or for the Contractor under 

workers’ compensation acts, disability benefit acts, other 

employee benefit acts, or under any insurance coverage required 

or provided in connection with the Project. The indemnification 

obligations contained herein shall apply only to the extent caused 

by the negligent acts or omissions of the Contractor, anyone 

directly or indirectly employed by it or anyone for whose acts it 

may be liable, regardless of whether or not such loss, claim, 

cause of action, damage or liability is caused in whole or in part 

by a party indemnified hereunder. 

Section 24. Conflict of Interest: No elected official or 

employee of Authority shall participate in any decision relating to 

this Agreement, which affects his or her personal or financial 

interest. Neither Contractor, its agents nor any other person on 

behalf of Contractor has paid or agreed to pay directly or 

indirectly, any person, firm or corporation any money, reward, or 

valuable consideration for assistance in procuring this 

Agreement. Except with the Authority's actual knowledge and 

prior written consent, the Contractor must not engage in any 

activity, or accept any employment, interest, or contribution that 

would reasonably appear to compromise the Contractor's 

professional judgment with respect to the Scope of Services. 

Section 25. Insurance: During the term of this 

Agreement Contractor, and its Subcontractors, shall keep its 

operations, facilities and equipment installed by it, or for which it 

is otherwise legally responsible, fully insured to cover any and all 

damages or loss which may result from any and all risks or 

hazards. Failure to obtain such insurance shall not operate to 

waive Contractor's liability hereunder. 

Refer to Schedule H for minimum insurance requirements. 

By requiring insurance, the Authority does not represent that 

coverage and limits will necessarily be adequate to protect 

Contractor and such coverage and limits shall not be deemed as 

a limitation on Contractor’s liability under the indemnities granted 

to Authority in this Agreement. 

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Failure of the Authority to demand such certificate or of the 

Authority to identify a deficiency from evidence that is provided 

shall not be construed as a waiver of Contractor’s obligation to 

maintain such insurance. 

The Contractor must pay all deductibles, or self-insured 

retentions, or both, contained in the Contractor’s policies of 

insurance required or provided in connection with the Project. All 

proof of insurance submitted to the Authority shall clearly set 

forth all exclusions and deductible clauses. The Contractor shall 

be responsible for the deductible limit of the policy and all 

exclusions consistent with the risks he assumes under this 

Agreement and as imposed by law. The Authority reserves the 

right to review any of the Contractor’s financials to verify that the 

Contractor is able to pay any deductibles. 

The Contractor must place the insurance with companies that : 

(1) are satisfactory to the Authority; (2) hold an A.M. Best Rating 

of A-, VII, or higher; and, (3) are authorized to conduct business 

in the State of Ohio. If the insurance company’s rating is reduced 

below an A.M. Best rating of A-, the Contractor shall immediately 

notify the Authority and, if required, obtain coverage from an 

alternate source with an acceptable rating. 

The Comprehensive General Liability (CGL) insurance must be 

written on ISO occurrence form CG 00 01 10 01 or a substitute 

form providing at least equivalent coverage for liability arising 

from premises, operations, independent contractors, 

products/completed operations, personal and advertising injury, 

and liability assumed under an insured contract (including the tort 

liability of another assumed in a business contract.) 

The Professional Liability (E&O) insurance, including limited 

contractual liability coverage, covering liability arising out of any 

negligent act, error, mistake or omission in the performance of 

Contractor’s services under this Agreement. This coverage shall 

be maintained for a minimum of three (3) years following 

completion of this Agreement. This coverage may be written on 

a “claims made” basis. 

If E&O coverage is written on a “claims made” basis, the 

Certificate of Insurance shall clearly state that fact. In addition to 

all other coverage requirements, the policy shall provide that: (1) 

the policy must be in effect as of the date of this Agreement and 

the retroactive date shall be no later than the date of this 

Agreement; (2) if any policy is not renewed or the retroactive date 

of such policy is to be changed, the Contractor shall obtain or 

cause to be obtained the broadest extended reporting period 

coverage available in the commercial insurance market. The 

extended reporting provision shall be of at least three (3) years; 

(3) no prior acts exclusion to which coverage is subject that 

predated the date of this Agreement; (4) policy allows for 

reporting of circumstances or incidents that might give rise to 

future claims. 

Columbus Regional Airport Authority shall be included as an 

additional insured with respect to liability coverage, except for 

professional liability (errors and omissions) and workers’ 

compensation, under the CGL, using ISO additional insured 

endorsements CG 20 10 11 85, or CG 20 10 10 01 and CG 20 

37 10 01, or their equivalent. The endorsement shall include 

coverage for the Authority with respect to liability arising out of 

the completed operations of Contractor and its Subcontractors, 

and shall provide that it is not cancelable against Authority 

because of any act or neglect of Contractor, and shall further 

provide that Authority shall be given at least thirty (30) days 

advance written notice by the policy's Insurance Carrier of a 

contemplated material change in such policy, cancellation, or 

non-renewal thereof. Additional insured coverage as required in 

this subparagraph shall apply as primary and non-contributory 

insurance with respect to any other insurance or self-insurance 

programs which cover the Authority. 

Each such insurance policy shall include a waiver of the 

Insurance Contractor's right of subrogation against Authority 

which may arise by reason of any payment under the policy. This 

statement shall also appear on the insurance certificate. 

Contractor shall solely bear the burden of acquiring such 

insurance and of maintaining such insurance in full effect during 

the term of this Agreement. Prior to the execution of this 

Agreement, Contractor shall furnish to Authority written evidence 

from the insurer that the required insurance is in effect and that it 

complies with the requirements of this clause. Contractor shall 

not allow or permit any agent, independent Contractor or 

subcontractor to commence work on Authority premises until the 

evidence of insurance required has been received by Authority. 

Whenever the Contractor submits a certificate concerning the 

required coverage, the Contractor must also submit copies of the 

below-required endorsements to its insurance policies. 

Additionally, the following statements must appear on the face of 

the certificates: 

"Columbus Regional Airport Authority, Port Columbus 

International Airport, Rickenbacker International Airport, and 

Bolton Field, its officials, employees, agents and representatives 

are additional insured’s on the General Liability and Commercial 

Automobile policies." 

"Thirty (30) days advance written notice of cancellation or 

material change in coverage must be provided to the Columbus 

Regional Airport Authority, Port Columbus International Airport, 

Rickenbacker International Airport, and Bolton Field." 

The certificate must be an original, must be signed by an 

authorized representative of the insurance companies and list all 

insurance companies providing coverage. All insurance 

certificate(s) shall be updated as required to show continued 

compliance by the Contractor of the provisions. All insurance 

certificates and notices shall be mailed by the Contractor to the 

Authority contact as provided herein. 

Section 26. Dispute Resolution: In the event of 

a dispute arising out of this Agreement, the parties agree to 

initially attempt to resolve any dispute through good-faith 

negotiation between the parties. If after at least 45 days of good- 

C-6

faith efforts to resolve a dispute through negotiation, the parties 

are unable to resolve the dispute, either party may commence 

mediation. 

a. Mediation. Any dispute arising out of or related to the 

Agreement that cannot be resolved through good-faith 

negotiation as provided above is subject to mediation as provided 

in this Paragraph 26(a) as a condition precedent to the 

commencement of a legal proceeding by either party. The 

provisions of this Paragraph 26(a) shall survive the termination of 

the Contract. Mediation shall be commenced upon one party’s 

delivery to the other party of a written request for mediation. The 

request for mediation, however, shall not be made until after the 

expiration of 45 days after the initiation of good-faith negotiations. 

The mediation shall proceed as expeditiously as possible and be 

concluded in any event within 120 days after the delivery of the 

request for mediation. If the mediation is not concluded within 

such period, then the parties shall no longer be bound thereby 

unless they agree to extend the period. The mediation shall 

otherwise be in accordance with procedures mutually agreed 

upon by the Authority, the Contractor, and the mediator(s). 

b. Litigation. Any Claim arising out of or related to the 

Agreement shall, after compliance with Paragraph 26(a), be 

subject to litigation. Except with the Authority’s written consent, 

no litigation arising out of or relating to this Agreement shall 

include, by consolidation or joinder or in any other manner, any 

parties other than the Authority and the Contractor. The 

Authority’s consent to joinder must contain a specific reference to 

this Paragraph 26(b), and shall not be construed as consent to 

litigation involving any entity or claim not described therein. A 

legal proceeding relating to a dispute shall be commenced within 

a reasonable time after compliance with Paragraph 26(a), but in 

no event shall such legal proceeding be commenced after the 

date when the institution of legal or equitable proceedings based 

on such claim would be barred by the applicable statute of 

limitations. All applicable statutes of limitation and/or repose 

shall be deemed tolled and suspended from the date on which 

the claim is initiated for good-faith negotiation through 30 days 

after the conclusion of the mediation as provided in Paragraph 

26(a). The provisions of this Paragraph 26(b) shall survive 

termination of the Contract. 

Section 27. Assignment: This Agreement may not be 

delegated or assigned by Contractor without Authority's consent 

and any delegation of duties or assignment of rights by 

Contractor is void unless Contractor has obtained the prior 

written consent of Authority which consent may be withheld. 

Notwithstanding the foregoing, each contract that the Contractor 

enters into with a Sub-Contractor is assigned by the Contractor to 

the Authority provided that the assignment is effective only if this 

Agreement has been terminated by the Authority and only for 

those contracts, which the Authority accepts by notifying the Sub- 

Contractor in writing. 

Section 28. No Assurances: Contractor acknowledges 

that, by entering into this Agreement, Authority is not making any 

guaranty or other assurance as to the extent, if any, that 

Authority will utilize Contractor's services. 

Section 29. Captions: The captions contained in this 

Agreement are included only for convenience of reference and 

do not define, limit, explain or modify this Agreement and are in 

no way to be construed as a part of this Agreement. 

Section 30. Incorporation of Regulations: Contractor 

acknowledges and agrees that the services to be performed 

under this Agreement are subject to all applicable federal, state 

and local statutes, rules, regulations and assurances including all 

such statutes, rules, regulations and assurances which may be 

prerequisite to or a condition of the Authority receiving any 

federal or state grant or loan or other governmental assistance. 

Contractor shall perform the services in compliance with such 

requirement including without limitation all applicable FAA 

requirements including those requirements, which may be 

attached as additional exhibits to this Agreement. 

Section 31. Governing Law: This Agreement shall be 

governed by and construed in accordance with the laws of the 

State of Ohio and venue shall be brought and held only in the 

Common Pleas Court of Franklin County, Ohio. The Contractor 

and the Authority consent to the exclusive jurisdiction of and 

venue in that court. 

Section 32. 

APPLICABLE 

Contractor Performance Evaluation: NOT 

Section 33. No Personal Liability: No director, officer or 

employee of the Authority shall be charged personally or held 

contractually liable by or to the Contractor under any term or 

provision of this Agreement or because of any event thereof or 

because of their execution or approval of this Agreement. 

Section 34. Waiver: The failure of either party at any 

time to enforce any right or remedy available to it with respect to 

any breach or failure shall not be construed to be a waiver of 

such right or remedy with respect to any other breach or failure 

by the other party. 

Section 35. Severability: If any provision of this 

Agreement is held to be illegal, invalid or inoperable, such 

provision shall not affect the remainder thereof or any other 

provision. 

Section 36. Warrant of Authority: The parties certify 

that the persons executing this Agreement on their behalf are 

fully authorized to do so. 

Section 37. Entire Agreement: This Agreement, 

together with all Schedules, Attachments, Exhibits and Task 

Orders contained herein, constitutes the entire Agreement 

between the parties in respect to its subject matter and 

supersedes all prior and contemporaneous agreements between 

the parties in connection with the same subject matter. 

Section 38. 

Accounting Records: During the term of 

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this Agreement including any renewal or extension hereof, and 

for a period of three (3) years thereafter, or for such longer period 

of time as may be required by applicable federal regulations and 

negotiated with Contractor the Authority or a representative of the 

Authority shall have the right, within two (2) weeks written notice 

to Contractor, to inspect and audit all of its' books of account, 

records, and other documents, pertaining to payments made or 

to be made pursuant to this Agreement and Contractor shall 

make all such records, books, and other documents available at 

the place where these books and records are normally 

maintained; provided, that all such inspections and audits shall 

be conducted during regular business hours. These records will 

be open to inspection and subject to audit and/or reproduction by 

the Authority or its representative within ten (10) workings days of 

written notice by the Authority. There will be an administrative 

fee of $100.00 per day, per requested item for records that are 

received after the initial ten (10) working day period. Contractor 

shall provide adequate work space and access to office 

equipment (copier and fax machines) at no charge if such 

inspections are required at the Contractor’s office. The 

Contractor shall allow the Authority or their representative to 

interview all current or former employees to discuss matters 

pertinent to the performance of this Agreement. 

Books of account and records as referred to in this Agreement 

shall include any and all information, materials, and data of every 

kind and character, including without limitation, financial 

statements, general ledgers, job cost reports, accounts payable, 

accounts receivable, papers, documents, subscriptions, 

recordings, agreements, purchase orders, leases, contracts, 

subcontract files, commitments, arrangements, notes, daily 

diaries, project manager reports, drawings, receipts, vouchers 

and memoranda, written policies, time sheets, payroll registers, 

cancelled checks, original estimates, estimating work sheets, 

change order files, back charge logs and supporting 

documentation, trade discounts, insurance rebates and any and 

all other agreements or documents that may in the Authority’s 

judgment have a bearing on or pertain to any matters, rights, 

duties or obligations under or covered by this Agreement. Such 

records subject to inspection shall also include, but not be limited 

to, those records necessary to evaluate and verify direct and 

indirect costs, (including overhead allocations) as they may apply 

to costs associated with this Agreement. Such records shall be 

made available in hard copy as well as electronically (computer 

readable data) when available. 

The Contractor shall require all payees (examples include, but 

are not limited to, Sub-Contractors, insurance agents, material 

suppliers, etc.) to comply with the provisions of this Section by 

insertion of these requirements in any contract between 

Contractor and payee. Such requirements to include flow-down 

right of audit provision in contracts with payees will also apply to 

Sub-Contractors, sub-Sub-Contractors, material suppliers, etc. 

Contractor will cooperate fully and will cause all related parties 

and all of Contractor’s Sub-Contractors (including those entering 

into lump sum subcontracts) to cooperate fully in furnishing or 

making available to the Authority all required records. Contractor 

shall be held responsible for any financial impacts relating to 

payees who do not comply with this Section. 

If an audit inspection in accordance with this Section discloses 

overpricing or overcharges (of any nature) by the Contractor to 

the Authority in excess of one-half of one percent (.5%) of the 

total contract billings, (1) the reasonable costs of the Authority’s 

Audit department shall be reimbursed to the Authority by the 

Contractor and (2) a 15% penalty of the overpricing or 

overcharges shall be assessed. Any adjustments and/or 

payments which must be made as a result of the audit inspection, 

including any interest, audit costs and penalties shall be made by 

the Contractor within a reasonable amount of time (not to exceed 

45 days) from presentation of Authority’s findings to Contractor. 

Section 39. 

CAD Standards: NOT APPLICABLE 

Section 40. Sustainable Design and Stormwater 

Management: NOT APPLICABLE 

Section 41. License: Contractors must comply with the 

statutory requirements of the State of Ohio relative to the 

licensing of corporations organized under the laws of any other 

state or country and other pertinent requirements for doing 

business in Ohio. Before an agreement will be awarded to a 

non-resident foreign corporation or a person or partnership of the 

State of Ohio, such non-resident foreign corporation, person or 

partnership shall provide the Authority with a copy of its “Original 

Appointment of Agent” as filed with the Ohio Secretary of State. 

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IN WITNESS WHEREOF, Contractor and Authority each caused this Agreement to be executed in their respective names by their 

duly authorized representatives, all as of the day and year first above written. 

Contractor's Name 

Columbus Regional Airport Authority 

BY 

TITLE 

DATE 

BY 

DATE 

Elaine Roberts, A.A.E., President & CEO 

Contractor is a (check one): _____ Corporation; _____ Partnership; _____ Sole Proprietorship; _____ Individual; ______LLC 

*Note: The person signing for the Contractor shall, in (her) (his) own handwriting, sign the principal's name and his title. Where the 

person signing for a corporation is other than the president, partner or sole owner (s)he must, by affidavit of another officer (included in this 

document as the contract signature affidavit), show (her) (his) authority to bind the corporation. 

C-9

SCHEDULE A 

PROFESSIONAL SERVICES MASTER AGREEMENT 


1. Consultant's Name 

and Address: 

Telephone: 

Fax: 

Attention: 

2. Type of Entity: 

Organized under the laws of the State of 

Qualified to do business in the State of Ohio: Yes 

No 

3. Federal I.D. No.: 

4. Description of Services: 

5. Consultant's employees: 

Name Job Description Special Qualifications 

6. Project Manager: 

Consultant: 

Authority: 

REV 04-08-10 

SCHEDULE A – Page 1

7. Compensation: Per Task Order or: 

Lump Sum of $ 

Hourly Basis based on the following rates per hour: 

Position 

Rate 

$ 

$ 

$ 

$ 

$ 

$ 

Maximum compensation payable under this Agreement including reimbursable expenses: 

$ . 

8. Term: 

Commencing: 

Upon execution of this Agreement 

Ending: 

9. Schedule and Time of Performance: 

Services will be performed on an as needed basis as directed by the Authority’s Project Manager 

Scheduled as follows: 

10. Invoicing and Payment: 

Consultant shall provide invoices: 

once per month 

11. Equipment and Supplies provided by Authority: 

12. Reimbursable Expenses: n/a 

13. DBE Participation: 

14. Special Provisions: 

REV 04-08-10 

SCHEDULE A – Page 2

AGREEMENT TITLE & NUMBER 

TASK ORDER AUTHORIZATION 


TASK ORDER NUMBER 

Task Description: 

Scope of Services: 

DBE Participation: 

__________________ 

CRAA Project Manager: __________________ 

Task Order Start Date: ___________ 

Task Order Finish Date: _____________ 

This task order incorporates, by reference, the terms and conditions of the Contract Agreement between 

the Columbus Regional Airport Authority and _______________ dated ________________, and is subject 

to the provisions of that Agreement in its entirety. 

CONSULTANT: 

OWNER: 


By: 

By: 

CEO or Authorized Director 

Date 

Date 

REV 04-08-10 

SCHEDULE E – Page 1

DELINQUENT PERSONAL PROPERTY TAX 

STATE OF _________________) 

COUNTY OF _______________) 

___________________________________________, being first duly sworn, deposes and says that 

he/she is ______________________________ of, _______________________________________ 

(Title) 

(Company) 

the successful respondent on the attached Contract with the Columbus Regional Airport Authority for 

_____________________________________________________________________________, 

(Describe or Identify Contract) 

and for the purpose of complying with Section 5719.042 of the Ohio Revised Code, states that at the time 

the response for said Contract was submitted, said respondent ________________________ charged 

(was) (was not) 

with delinquent personal property taxes on the General Tax list of personal property of a county of the State 

of Ohio, and that the amount of due and unpaid delinquent taxes, penalties and interest thereon is as 

follows: 

Taxes Penalties & Interest County 

$__________________ $__________________ _____________________ 

$__________________ $__________________ _____________________ 

$__________________ $__________________ _____________________ 

$__________________ $__________________ _____________________ 


______________________________________ 

(AFFIANT) 

______ day of _______________, 20__ 

SEAL 

_____________________________________ 

Notary Public 

REV 04-08-10 

SCHEDULE F – Page 1

CONTRACT SIGNATURE AFFIDAVIT 

(TO BE FILLED IN AND EXECUTED IF THE PERSON SIGNING THE CONTRACT IS ANYONE OTHER 

THAN THE PRESIDENT OF THE CORPORATION, PARTNERSHIP OR COMPANY) 

COUNTY OF __________________) 

STATE OF ____________________) 

________________________________________________, Being first duly sworn, deposes and says that 

he is (AFFIANT*) 

__________________________________________of_________________________________________, 

(TITLE) 

(COMPANY) 

a corporation, company or partnership organized and existing under and by virtue of the laws of the State 

of 

(STATE) 

, and having its principal offices at______________________________________ 

(STREET AND NUMBER) 

__________________________________________________________________ Affiant further says that 

(CITY) (COUNTY) (STATE) 

he is familiar with the records, minute books and by- law of 

(NAME COMPANY) 

Affiant further says that ________________________________________________________________ is 

(NAME-OF CONTRACT SIGNER, MUST BE OTHER THAN AFFIANT) 

authorized to sign the CONTRACT for ________________________________________________, for the 

(TITLE OF CONTRACT) 

Corporation, Company or Partnership and is duly _____________________________________________, 

(OFFICIAL POSITION OF THE CONTRACT SIGNER) 

for said Corporation, Company or Partnership by virtue of: 

(State whether a provision of by-laws or a Resolution of the Board of Directors, Partnership Agreement or 

Agency.) 

____________________________________________________ 

(If by Resolution, give date of adoption) 


______________________________________ 

(AFFIANT) 

______ day of _______________, 20__ 

SEAL 

REV 04-08-10 

_____________________________________ 

Notary Public 

SCHEDULE G – Page 1

SCHEDULE H: INSURANCE MINIMUM COVERAGE 

FOR THIS PROJECT, INSURANCE MINIMUM COVERAGE SHALL INCLUDE LIMITS FOR WORK WITHIN AOA WORK. 

REQUIRED COVERAGE 

TYPE 

Comprehensive General 

Liability (CGL) 

Worker’s Compensation 

Employer’s Liability 

Automobile Liability 

MINIMUM COVERAGE LIMITS – NON AOA Work 

$5,000,000 per occurrence. Contractor/Consultant and its 

Subcontractors must each maintain CGL coverage. CGL 

insurance must be written on ISO occurrence form CG 00 01 

10 01 or a substitute form, providing at least equivalent 

coverage. 

Contractor/Consultant and its Subcontractors must each 

maintain workers compensation coverage meeting the 

statutory requirements of the State of Ohio. 


Subcontractors must each maintain Employer’s Liability 

coverage. The policy must include intentional tort coverage, 

an “Ohio Stop Gap” endorsement, and a waiver of subrogation 

in favor of the Authority. 

$1,000,000 combined single limit on owned, non-owned, and 

hired autos 

MINIMUM COVERAGE LIMITS – Work within AOA Fence 


Subcontractors must each maintain CGL coverage. CGL 

insurance must be written on ISO occurrence form CG 00 01 

10 01 or a substitute form, providing at least equivalent 

coverage. 

Contractor/Consultant and its Subcontractors must each 

maintain workers compensation coverage meeting the 

statutory requirements of the State of Ohio. 


Subcontractors must each maintain Employer’s Liability 

coverage. The policy must include intentional tort coverage, 

an “Ohio Stop Gap” endorsement, and a waiver of 

subrogation in favor of the Authority. 

$10,000,000 combined single limit on owned, non-owned, 

and hired autos 

Professional Liability 

(Errors & Omissions) 

$ 5,000,000 per occurrence $ 5,000,000 per occurrence 

Contractors Pollution 

Liability Insurance 

As required by Authority and the Project, 

Contractor/Consultant shall obtain contractor’s pollution 

liability coverage for environmentally sensitive or hazardous 

types of work - $5,000,000 or NOT REQUIRED 

As required by Authority and the Project, 

Contractor/Consultant shall obtain contractor’s pollution 

liability coverage for environmentally sensitive or hazardous 

types of work - $5,000,000 or NOT REQUIRED 

REV 04-08-10 

SCHEDULE H – Page 1

W-9

W-9

W-9

W-9


"AUTHORITY" or “CRAA” 

SECURITY REQUIREMENTS 

SPECIAL PROVISIONS 

FOR 

ELEVATOR/ ESCALATOR PREVENTIVE MAINTENANCE AND REPAIR SERVICES

COLUMBUS REGIONAL AIRPORT AUTHORITY “AUTHORITY” OR “CRAA” ELEVATOR/ESCALATOR 

PREVENTIVE MAINTENANCE SECURITY SPECIAL PROVISIONS 

SP-01 AIRPORT SECURITY 

Contractor shall insure that the worksite and Restricted Areas are maintained in a secure manner at all times to 

prevent entry on to the Airfield Operations Area (AOA) by unauthorized persons. Contractor shall have an 

adequate number of supervisors and/or employees obtain airport security badges from Port Columbus airport prior 

to commencing work on the project to provide worksite security and escort service during the term of the project. 

SEE SC-2 for badge procedures. 

SP-02 PORT COLUMBUS AIRPORT SECURITY BADGE REQUIREMENTS 

All persons working within a Restricted Area and the Security Identification Display Area (SIDA) of Port Columbus 

International Airport MUST be under authorized escort or display an airport issued identification badge for 

unescorted access to any Restricted Area. Any person not under proper escort or in any Restricted Area without an 

airport issued identification badge is subject to arrest and criminal and/or civil prosecution. 

The project will require SIDA badge access. Each badged person may escort personnel in accordance with section 

11.3 of the CRAA rules and as long as all escorted persons are under the direct and immediate control of the 

person performing escort duties. The badge approval process and all monetary rates are subject to change at any 

time. Violation of airport rules and regulations regarding airport issued identification and security procedures will 

result in revocation of the badge and possible criminal and/or civil penalties. No extension of time or other 

accommodation will be made to the construction contract due to loss of unescorted privileges for security violations. 

Badge Process: 

1) Contact the Airport Project Representative and notify them identification badge(s) are required with the 

names of those employees to receive badges. The Representative will arrange a time for employees to be 

fingerprinted. 

2) At the time of the appointment, present a letter on company letterhead. The letter must contain the 

name(s) of those to be fingerprinted. The Airport Representative will provide a required airport form to be 

completed for each person to be fingerprinted. 

3) At the time of fingerprinting, each person to be fingerprinted must bring cash or a check in the amount of 

$105.00 made payable to the Columbus Regional Airport Authority. This fee consists of a non-refundable 

$45.00 fingerprint and badge fee and a refundable $60.00 badge deposit. The $60.00 badge deposit fee 

will be returned to the employer upon return of the badge to the Columbus Regional Airport Authority. 

4) Employees’ fingerprints will be checked with the FBI’s database as part of the criminal history record check. 

Persons convicted of certain crimes are not eligible to receive unescorted access. A list of disqualifying 

crimes is available in SP-4. Simultaneously each applicant will undergo a Security Threat Assessment 

(STA). 

5) Upon receipt of the fingerprint criminal history record check and STA, the Airport Representative will notify 

the contractor that they have been approved and will schedule an appointment for the testing and badging 

process. 

SP-1



6) Failure of the background check will prevent an individual from working on this project. 

7) Employees must attend a training program and pass a test prior to receiving their badge. The training and 

test take approximately one hour to complete and consists of viewing a video on airport security 

regulations. The test will be over the material covered in the presentations. Upon successful completion of 

the test, a photograph will be taken and the badge will be issued immediately. 

8) Access for badges must be approved by the CRAA Project Manager. All correspondence regarding access 

shall be between the Project Manager and the Airport ID Office (AIO). Contractors shall not contact the 

AIO regarding access issues. 

Escorting: 

1) It is the contractor’s responsibility to provide escort services for all employees, sub-contractors, and 

vendors/suppliers requiring access to the construction site. 

2) The individual providing the escort will possess a valid Airport ID Badge and must stay within visual and 

verbal control of the escorted individual. The individual providing escort must be familiar with the Airport 

Rules and Regulations and the Vehicle Drivers Manual. 

3) The contractor shall provide an escort vehicle, properly marked in accordance with paragraph 10.2.B.1 of 

the CRAA rules, with driver to escort delivery vehicles and construction equipment between the worksite 

and the identified entry gate to the work area. Escort driver shall have a valid airport identification badge 

with RAMP DRIVING endorsement. Escort driver shall be trained by the Airport Operations Department 

and conform to all rules and regulations of the Columbus Regional Airport Authority. Additional escort 

vehicles may be needed depending upon volume of vehicles. 

4) Contractor shall review the Schedule of Insurance section of the Proposal, Contract and Specifications for 

insurance requirements related to driving on the airfield. Proof that all insurance requirements have been 

met at the specified levels will be required prior to beginning work. Proof of insurance must be presented 

prior to the issuance of a badge with a driving endorsement. The Authority must be shown as “additionally 

insured” on all policies. 

5) The Security Checkpoint will inspect all vehicles entering the airfield. No more than 3 vehicles may be 

escorted at one time. Vehicles must remain together and may not separate at any time from the escort 

caravan. Contractor shall ensure a communication system so that delivery drivers may contact the escort 

driver when waiting for escort at the airfield gate. Delivery vehicles shall not block traffic at the entrance 

gate(s) while waiting for escort. Vehicles may be directed off site if problems are created. All delivery 

vehicles must be escorted to and from the worksite. NO EXCEPTIONS. Any violation of these provisions 

or airport regulations may result in permanent revocation of security badges of those offenders. 

SC-03 PORT COLUMBUS AIRPORT DRIVING REQUIREMENTS 

There must be a true necessity for contractors to drive unescorted. The applicant will also be required to take and 

successfully pass Driver’s Training in the Airport Operation’s office. The contractor must agree to comply with the 

SP-2



rules and regulations and maintain the minimum insurance requirements as established by the Columbus Regional 

Airport Authority. 

1) Vehicles accessing the airfield shall display 4-way hazard flashers, or a flashing or rotating amber beacon, 

and will prominently display their company logo on the driver and passenger doors or be escorted by a 

properly marked and equipped vehicle. 

a. Company logos are to be no less than 12” x 12”, and readable from 250 feet in accordance with 

paragraph 10.2.B.1 of the CRAA Rules. 

b. Logos can be magnetic, printed or pasted on, but must be commercially made. 

2) A list of vehicles requiring access must be submitted to Airport Operations. This list must include make, 

model, and license plate number of each contractor vehicle. 

3) Proof of insurance is required for each vehicle in accordance with CRAA policies. For vehicles driving on 

the airfield must have a minimum of 10 million dollars liability. The Columbus Regional Airport Authority 

must be listed as additionally insured on the policy. 

4) Only those vehicles that are essential for the job will be authorized to have access; vehicles for the sake of 

convenience will not be permitted. No personal vehicles will be parked within the airfield. 

5) Vehicles must be confined to the construction work limits. A pre-approved access route to the work site will 

be coordinated with Airport Operations. 

SC-04 LIST OF DISQUALIFYING CRIMES 

No person may obtain unescorted access to an airport if they have been convicted within the past 10-year period of 

any of the following crimes: 

(i) 

Forgery of certificates, false marking of aircraft, and other aircraft registration violation, 49 U.S.C. 

46306; 

(ii) Interference with air navigation, 49 U.S.C. 46308; 

(iii) Improper transportation of a hazardous material, 49 U.S.C. 46312; 

(iv) Aircraft piracy, 49 U.S.C. 46502; 

(v) Interference with flightcrew members or flight attendants,49 U.S.C. 46504; 

(vi) Commission of certain crimes aboard aircraft in flight, 49 U.S.C. 46506; 

(vii) Carrying a weapon or explosive aboard aircraft, 49 U.S.C. 46505; 

(viii) Conveying false information and threats, 49 U.S.C. 49 46507; 

SP-3



(ix) 

Aircraft piracy outside the special aircraft jurisdiction of the United States, 49 U.S.C. 46502(b); 

(x) Lighting violations involving transporting controlled substances, 49 U.S.C. 46315;66; 

(xi) 

Unlawful entry into an aircraft or airport area that serves air carriers or foreign air carriers contrary 

to established security requirements, 49 U.S.C. 46314; 

(xii) Destruction of an aircraft or aircraft facility, 18 U.S.C. 32; 

(xiii) 

(xiv) 

(xv) 

(xvi) 

(xvii) 

Murder; 

Assault with intent to murder; 

Espionage; 

Sedition; 

Kidnapping or hostage taking; 

(xviii) Treason; 

(xix) 

(xx) 

(xxi) 

(xxii) 

Rape or aggravated sexual abuse; 

Unlawful possession, use, sale, distribution, or manufacture of an explosive or weapon; 

Extortion; 

Armed robbery; 

(xxiii) Distribution of, or intent to distribute, a controlled substance; 

(xxiv) Felony arson; or 

(xxv) 

Conspiracy or attempt to commit any of the aforementioned criminal acts. 

The FAA or TSA Administrator may specify other factors that are sufficient to prohibit the employment of an 

individual in a position with unescorted access. The Columbus Regional Airport Authority Public Safety Department 

shall be the final authority on the issuance of Airport Identification. 

SP-05 CRAA TOOL CONTROL POLICY IN RESTRICTED AREAS 

It is the policy of the Columbus Regional Airport Authority (Authority) that all tools and implements are prohibited at 

all times in the restricted areas of airports. These restricted areas encompass those defined in the Airport Security 

Program as “Secured/SIDA”, as well as “sterile” sections (those terminal locations past the TSA-operated 

passenger screening checkpoints). 

SP-4



The Authority reserves the right, however, to temporarily permit said tools and implements in restricted areas as 

long as all of the following conditions are continuously met: 

1) Only those tools and implements necessary for the performance of work-related responsibilities 

(construction, repairs, maintenance, etc.) may be authorized in any restricted area; 

2) No tool or implement may be left unattended in any restricted area, at any time; 

3) All tools and implements carried into any restricted area must be accounted for at all times; 

4) At the close of any and all workdays, and during coffee, smoke, lunch, and/or other breaks, all tools and 

implements will either be removed from any restricted area or secured in an Authority approved location; 

5) Tools or implements may be used only by individuals having permission for their use. No tool or implement 

may be allowed to be in the possession of any unauthorized person, while in any restricted area; 

6) Persons bringing tools into any restricted area will be responsible for maintaining a current documented 

inventory. Any item(s) found missing will immediately be reported to the Airport Communications Center at 

239-4029. This inventory is subject to inspection and verification; 

7) Any and all blades from any type of cutting instrument (box cutters, carpet knives, etc.) will be discarded 

outside of CRAA property; 

8) Prior to leaving any restricted area, all persons bringing tools and implements into any sterile area, will 

conduct a thorough search for any dangerous or prohibited item; and 

9) By signing the Authority provided form, applicants agree to abide by all of the above, and may be permitted 

to possess prohibited tools and implements in the airports’ restricted areas. Any person authorized to 

possess prohibited items in restricted areas violating this policy, is subject to forfeiture of said authorization, 

other fines and/or penalties, and prosecution for violation of Section 2911.21 of the Ohio Revised Code 

(trespassing). 

SP-5

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