Risk Checklist-General Activities - Ipswich City Council

Risk Management Checklist - General Activities
Organisation:
Event:
Location:
Date:
Ref
No
1
2
3
4
5
Ref
No
1
2
3
4
Ref
No
1
2
INITIAL PLANNING
Have you identified the hazards that the
venue may present?
Have you identified the hazards that the
crowd may present?
Have you considered who may be harmed
and how?
Are the risks adequately controlled?
Have you put together comprehensive
plans to cover all eventualities?
COMMUNICATION
Have you made provision to
communication with emergency services
during the course of the activities?
Have you decided who is responsible for
key coordination tasks in emergency and
other situations, in particular, who speaks
to emergency services?
Has someone been delegated to explain
emergency procedures prior to the
commencement of the activity?
Have you checked that all your
communication systems work properly?
SETTING
Does the proposed venue provide the
space, access and facilities you require?
Have you assessed the capacity of the
venue?
3 Are the entrances, exits, stairways,
gangways and ramps adequate for your
purposes? In particular, is there disability
access to the venue?
4 Are all entrances and exits clearly marked
as such?
Y/N
Y/N
Y/N
PLEASE DETAIL
PLEASE DETAIL
PLEASE DETAIL

5
6
Ref
No
1
2
3
4
Ref
No
1
2
3
Ref
No
1
2
Have you considered fire safety aspects of
the venue?
Have you checked that all of the
emergency equipment (eg smoke
detectors, emergency exists, safety lighting
etc) at the venue has been properly
maintained?
CO-ORDINATORS/ASSISTANTS
Have you considered how many assistants
you will need at the activity?
Have you organised volunteers for the
activity?
Have you checked the legal liability you
carry for volunteers?
Are all volunteers aware of their role and
responsibilities?
MANAGING THE PARTICIPANTS
Has a method of monitoring the
participants been identified? In particular, is
there a system to ensure everyone is
accounted for at all times during the
activity?
Has provision been made for the
attendance of people with a disability?
Have people from non-English speaking
backgrounds been catered for?
EMERGENCY SERVICES, PLANNING
AND PROCEDURES
Do you and your volunteers know what to
do in an emergency?
Have you identified what constitutes an
emergency?
3 Have you organised an efficient emergency
response, including exit routes, summoning
emergency services, and safe assembly
areas?
4 Have procedures been established to deal
with different types of emergencies? (ie
bomb threat, fire)
Y/N
Y/N
Y/N
PLEASE DETAIL
PLEASE DETAIL
PLEASE DETAIL

5
6
7
Are checklists containing the contact details
of emergency services along with
information about the venue, (eg. Like the
exact street address) kept near all phones?
Are the communications within the venue
adequate to provide staff with the
necessary information in the event of an
emergency?
Have arrangements been made for giving
clear and precise instructions to the public?
8
Ref
No
1
2
3
4
Have adequate first aid facilities been
arranged?
OTHER CONSIDERATIONS
If the event is to last more than a few
hours, have adequate arrangements been
made for the provision of food and drink?
If your organisation is responsible for the
provision of food - has a Health and Safety
Policy for food preparation been formulated
and communicated to staff?
Have steps been taken to ensure that the
policy will be enforced?
Will any urns to be used for tea/coffee
preparation be firmly secured?
Y/N
PLEASE DETAIL
Disclaimer:
While all care has been taken in preparing the Risk
Management Checklist for General Activities, the Ipswich City
Council accepts no responsibility for the completeness of the
checklist or for decisions or actions taken as a result of any
information or statement expressed or implied in the Risk
Management Checklist.